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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Team Manual
(www.aaalgarve.org)
European Champion Clubs Cup Track & Field Senior
Group A
24-25 May 2014
Vila Real de Santo António / POR
Page 1 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Subject
CONTENTS
1. GENERAL INFORMATION
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
2.2 European Athletics Delegates
2.3 European Athletics Office
2.4 Executive Board of Portuguese Athletic Federation
2.5 Local Organising Committee
2.6 Competition Organisation
2.7 Participating Clubs
3. ARRIVALS
3.1 Arrival by Air
3.1.1 Welcome Service
3.1.2 Transportation of Equipment
3.2 Arrival by Train
3.3 Arrival by Road
3.4 Visa Requirements
4. TRANSPORT
4.1 Transport Desk
4.2 Bus Shuttle Service
4.3 Return to Airport / Train Stations
5. ACCOMMODATION & HOTEL INFORMATION
5.1 General Information
5.2 Information Desk
5.3 Official Hotels
5.4 Costs and European Athletics Quota
5.5 Meals
5.6 Meeting Rooms for Teams
5.7 Telephone Calls
6. ACCREDITATION
6.1 General
6.2 Accreditation Procedure
6.3 Loss of Accreditation
6.4 Access Areas for Teams
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
7.2 Technical Meeting
7.2.1 Technical Meeting Agenda
7.3 Equipment
7.4 Inspection of the Competition Venue
7.5 Competition Area
7.6 Dressing / Physiotherapy Rooms
7.7 Training
7.7.1 Training with Official Starters
8. COMPETITION REGULATIONS
8.1 Team Composition
8.2 Entries
Page 2 of 32
Page
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Subject
CONTENTS
8.2.1 Preliminary Entries
8.2.2 Final Entries
8.2.3 Withdrawal
8.3 Scoring
8.4 Bib Numbers
8.5 Competition Clothing
8.6 Lane and Starting Order
8.7 Starting Heights
9. COMPETITION PROCEDURE
9.1 Timetable
9.2 Warming up Before Events
9.3 Call Room Procedures
9.4 Competition Preparations
9.4.1 Field Events
9.4.2 Trials in Field Events
9.4.3 Track Events
9.5 Starter’s Commands
9.6 Timing
9.7 Leaving the Stadium During the Competition
9.8 Leaving the Stadium After the Competition
9.9 Protests and Appeals
9.10 Doping Control
9.10.1 General information
9.10.2 Selection of Athletes
9.10.3 Additional Controls
10. MEDICAL SERVICES
10.1 General
10.2 Medical Services in the Hotel
10.3 Medical Care at the Stadium
10.4 Physiotherapy
10.5 Insurance
11. SECURITY
12. CEREMONIES
13.1 Opening Ceremony
13.2 Victory Ceremonies
13.3 closing Ceremony
13. DEPARTURE
14. CONTACT DETAILS
14.1 European Athletics office
14.2 LOC Office
15. APPENDICES
Appendix 1 – Implement List
Appendix 2 – Timetable
Appendix 3 – Event Draw
Appendix 4 – Map of Stadium
Page 3 of 32
Page
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
1. GENERAL INFORMATION
Vila Real de Santo António has a relatively recent history. The region was sparsely
populated prior to its foundation. For centuries, Castro Marim was the only town
protecting the area from neighboring hostile Spain. But on December 30, 1773, during
the reign of Joseph I, a royal decree was signed demanding the creation of a new town
in the tip of the Algarve. The exact motives behind this decision are unclear, but they
may include the following: to increase human presence near the Spanish border to help
prevent any unauthorized incursions; to better control duty charged on cross-border
transactions; to be better prepared to defend from a full scale attack; to provoke Spain
with a state-of-the-art town easily seen from Ayamonte; or to simply rebuild the nearby
town of Santo António de Arenilha and resettle its population. Santo António de Arenilha
was a medieval piscatory town that was destroyed by the sea, possibly by a tsunami
triggered by the devastating 1755 Lisbon earthquake. Yet the new town inherited part of
its predecessor's name ("Vila Real de Santo António" means "Royal Town of Santo
António").
Language - Portuguese
Currency - Euro
Religion – Mostly Catholic
Time zone – Greenwich time
Electricity specifications – 220 v
International country code for the host country - +351
Shop opening hours – 9.00 – 13.00 + 15.00 – 19.00
Post Office opening hours – 9.00 – 13.00 + 14.00 – 18.00
Bank near the Hotel and Stadium - opening hours – 8.30 – 15.00
Page 4 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
President
Vice Presidents
Director General
Council Members
IAAF President (ex officio member)
European Athletics Honorary Life President
Hansjörg Wirz (SUI)
José Luis de Carlos (ESP)
Karel Pilny (CZE)
Jean Gracia (FRA)
Christian Milz (SUI)
Francesco Arese (ITA)
Sylvia Barlag (NED)
Jonas Egilsson (ISL)
Liam Hennessy (IRL)
Frank Hensel (GER)
Dobromir Karamarinov (BUL)
Toralf Nilsson (SWE)
Erki Nool (EST)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Salih Munir Yaras (TUR)
Vadim Zelichenok (RUS)
Lamine Diack (SEN)
Carl-Olaf Homén (FIN)
2.2 European Athletics Delegates
Technical Delegate
Doping Control Delegate
Jury of Appeal
ITO/ATOs
Jordi Roig (ESP)
Lucienne Attard (MLT)
To be appointed at Technical Meeting
Bart Van Egeraart (NED)
Anne Froberg (FIN)
2.3 European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel:
+41 21 313 43 50
Fax: +41 21 313 43 51
E-mail: [email protected]
Web: www.european-athletics.org
Page 5 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
2.4 Executive Board of Portuguese Athletic Federation
President
Vice Presidents
General Secretary
Treasurer
Jorge Vieira
Luis Figueiredo
Paulo Bernardo
Carlos Rangel
Jorge Salcedo
Samuel Lopes
2.5 Local Organising Committee
President
General Secretary
Event Management
Protocol / Hospitality
Press / Media
Finance
Travel / Accommodation
Marketing
Ceremonies
Artur Lara Ramos
Rui Costa
João Cabrita Fernandes
Filipe Santos
Rui Silva
Silvia Salero
José Luis / Mario Botelho
Rui Pires / Alvaro Silva
Augusto Miranda / Mario Revés
2.6 Competition Organisation
Competition Director
Technical Director
Track Referee
Chief Timekeeper
Chief Photofinish
Chief Assembly
Chief Starter
Chief Marksman
Jumps Referee
Throws Referee
Call Room Referee
Meeting Manager
Doping Control
Rui Costa
Horta Afonso
Luis Abegão / Samuel Lopes
Andreia Martins
João Viegas
Carlos valentim
Paulo Sequeira
Carlos Conchinha
Rui Loução
Jorge Aniceto
Leandro Fonseca
Francisco Chumbinho
Andreia Lopes
Page 6 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
2.8 Participating Clubs
Men
ITA
ESP
POR
GBR
2013
Women
2013
1A
3A
4A
5A
TUR
ESP
CZE
POR
Enka
Valencia Terra I Mar
USK Praha
Sporting Clube de Portugal
2A
3A
4A
5A
6A
GBR
Edinburgh AC
6A
TUR
G.A. Fiamme Gialle
Playas de Castellon
Sport Lisboa e Benfica
Shaftesbury Barnet
Harriers
Entente Franconville
Césame Val d’Oise
Enka
7A
SVK
1B
CZE
ISR
TJ Dukla Praha
Maccabi Tel-Aviv
1B
2B
DEN
AK Spartak Dubnica nad
Vahom
Sparta
3.
ARRIVALS
FRA
2B
3.1 Arrival by Air
Faro International Airport is the official airport. Transfer time from the airport is 60 min.
The LOC will also be able to organise transfer from Sevilla, Lisboa and Malaga airport
upon Teams’ request and at their own cost.
Prices and transfer times are as follows:
- From Sevilla Airport: 550 € (one way) - transfer time is 120 min
- From Lisboa Airport: 750 € (one way) – transfer time is 240 min
- From Malaga Airport: 900 € (one way) – transfer time is 330 min
3.1.1 Welcome Service
Upon arrival, teams will be met by the LOC.
Once luggage has been collected, team members will be escorted to buses which will
take them to their hotels.
Coach transport will operate for teams. Coaches will be allocated to teams and will be
clearly identified by signage. These coaches will be parked in Airport park.
Page 7 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
3.1.2 Transportation of Equipment
Poles will be transported together with the teams to the team hotels and then from team
hotels to the stadium.
Teams are kindly requested to inform the LOC about detailed schedule and data (size) of
poles delivery.
3.2 Arrival by Train
Upon arrival at Railway Stations of Vila Real de Santo António or Faro, teams will be met
by the LOC and then escorted to buses, which will take them to their hotels.
Transfer times from the stations are as follows:
- From Vila Real de Santo António station to the official hotels is 10 min
- From Faro station to the official hotels is 60 min
3.3 Arrival By Road
Teams arriving by road are kindly asked to go directly to their hotel, where
representatives from the LOC will welcome them.
3.4 Visa Requirements
The following countries require visas to enter Portugal:
Russia (RUS), Turkey (TUR)
Visas should be obtained before leaving your country, from Portuguese Embassy or
Consulate. Should you have any problems, or require a letter of invitation please
contact the LOC: Ana Rodrigues – [email protected]
Page 8 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
4. TRANSPORT
4.1 Transport Desk
The transport desk will be located at Yellow hotel and will be open from Friday 23 May:
16:00 – 18:00.
4.2 Bus Shuttle Service
A regular bus shuttle service will be provided between the team hotels, the training and
competition venue. Full details of the schedule will be displayed at the Information desk
in each hotel.
The following arrangements have been made for the team hotels:
Friday 23 May 2014
Saturday 24 May 2014
Sunday 25 May 2014
Departure from Yellow
Hotel
16:00
Every 15minutes
from 9:30 to 11:00* and
from 13:00 to 16:00
Every 15minutes
from 9:00 to 11:00* and
from 13:30 to 16:30
Departure from sports
Centre -Track
18:00
12:00 (after training)
19:00
12:00 (after training)
20:00
* Training on Saturday and Sunday morning may be organised upon Teams request
4.3 Return to Airport / Train stations
Transport will be arranged according to the flight schedules submitted by the teams.
Further information will be available from the hotel information desks.
Page 9 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
5. ACCOMMODATION & HOTEL INFORMATION
5.1 General Information
The LOC has reserved 1 of good quality hotels for teams, providing full board
accommodation and easy accessibility to both the center of Monte Gordo and the
competition venue.
5.2 Information Desk
An information desk will be located in Yellow Hotel, which will be open:
Friday 23 May
from 10:00 to 12:30
from 15:00 to 19:00
from 20:30 – 22:30
Saturday 24 and Sunday 25 May
from 08:30 to 12:00
Passport of all team members will be requested for check-in.
5.3 Official Hotels
Team Hotels
Hotel Name
Yellow Hotel
Address, Telephone &
Fax, website
Rua Infante D. Henrique
Tel:281008900
Fax: 281008989
5.4 Costs and European Athletics Quota
According to EAA Regulation 1410.6.1 the visiting clubs should pay a contribution of
2400€ (800 € per night) to the organizer (at the venue) for full board accommodation
expenses. This amount is to cover the accommodation for 3 nights for the maximum
number of quota team members which is at the men’s and women’s competition each
22 athletes + 4 officials max.
The following rates must be paid for “out of quota” team members and for additional
days:
Team Members
Single room
EUR
100 per person/night
Out of quota athletes /
Officials
Additional nights
100 per person/night
All prices include meals and VAT
Page 10 of 32
Twin room
EUR
90 per person/night
90 per person/night
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Each team will be allocated a minimum number of single rooms equivalent to 10% of the
total number of athletes and officials within the quota.
All payments must be made in Euros, in cash.
The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel
reception desk, before departure.
5.5 Meals
All meals will be served in the hotels.
The restaurant opening times are:
Breakfast 7:30 – 10:00
Lunch 12:30 – 14:30 / On Sunday – 12:00 – 14:30
Dinner19:00 – 21:30
Accreditation cards will allow access to meals.
For lunch and dinner, mineral water and soft drinks are available free of charge. All other
drinks must be paid for.
A late serving provision will be made for those athletes detained at the stadium due to
doping controls or protests.
5.6 Meeting Rooms for Teams
Arrangements can be made for team meeting rooms through the information desk in the
Yellow Hotel. Requests shall be made at reasonable time in advance.
5.7 Telephone Calls
The telephone will be automatically activated to make room-to-room calls. Any athletes
or delegation officials requiring the use of the room phone for outgoing calls must make
arrangements with the information desk at the hotel. The telephone will be made
available upon the presentation of a credit card to cover all charges
Page 11 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
6. ACCREDITATION
6.1 General
Each team member will receive an accreditation card, which must be worn at all times
and should be clearly visible. Security personnel will control all areas. The accreditation
is not transferable and does not allow the holder to take another person beyond
checkpoints. Photos are not required for the accreditation card system.
6.2 Accreditation Procedure
Accreditation cards will be prepared in advance of the event, based on the information
provided by the Member Federation in the final entry system. No changes will be
accepted after the final entry deadline.
Accreditation cards will be distributed at the Welcome desk.
6.3 Loss of an Accreditation Card
Any lost or damaged accreditation cards should be reported to the Information desk.
Duplicate cards can be obtained where proof of identity can be established.
6.4 Access Areas for Teams
A description of the accreditation system is included on the back of the accreditation
card.
All team accreditation cards will allow access to the team seating area, warm up area,
changing facilities and physiotherapy rooms. Only athletes who are about to compete
will have access to the call room and to the infield.
Separate cards will be issued to Team Leaders, for access to the TIC.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and
an additional pass for an accompanying person. Passes will be collected once they
enter the Doping Control Station.
Page 12 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
The main function of the centre is to ensure smooth communication between each
Team Delegation, the LOC and Technical Delegates and the Competition
Administration, regarding technical matters.
The TIC is located in the Indoor Hall (see stadium plan).
The TIC will be open at the following times:
Saturday 24 May
Sunday 25 May
12:30 –19:30
13:30 – 20:30
The TIC will be linked to all information desks set up for this event and shall be responsible
for the following:
•
•
•
•
•
•
•
•
Competition information (Start Lists, Results, etc)
Liaison points concerning technical matters between Team Delegate, Technical
Delegate, European Athletics and LOC
Urgent notices – collection and delivery of any urgent written notices to the Team
Delegations from Technical Delegates, EAA and LOC
Settlement of technical enquiries from delegations
Recovery of confiscated items at the call room
Applications for ‘national records’ (doping control and photo finish prints)
Receipt of final declaration of members of relay teams
Receipt of protests from the teams
Access to the information in the teams’ pigeon boxes at the TIC will be controlled by
separate entry cards, not by the accreditation card (see point 6.4.).
Teams that were not able to attend the Technical Meeting, under extreme
circumstances, can collect their competition numbers from the Welcome desk after the
technical meeting.
7.2 Technical Meeting
The Technical Meeting will be held on Saturday 24 May at 9:30 in Yellow Hotel.
Each team may be represented by a maximum of two people and, if necessary, an
interpreter. It is very important that all teams are represented at the Technical Meeting.
Page 13 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
All questions related to the Technical Meeting must be presented in writing, preferably in
English, to the Welcome desk before 09:00 on Saturday 24 May. The Technical Meeting
will be conducted in English.
The Technical Meeting will be attended by:
•
•
•
•
•
•
•
•
•
European Athletics Delegates
Jury of appeal
Representatives of the Local Organising Committee
Chief Technical Officials
TIC Representatives
Competition Director
Doping Control Delegate
Competition Data Processing Representative
European Athletics Staff
7.2.1 Agenda
The preliminary agenda of the Technical Meeting includes:
•
•
•
•
•
•
•
•
•
Welcome by the President of the Local Organising Committee
Welcome by the European Athletics President or his representative
Presentation of the International Officials
Presentation of the Competition Officials
Presentation of the competition and warm up sites
Information briefing by the Technical Delegate
o Call-room procedures and schedule
o Allocation of lanes and starting order
o Starting height and bar raising Increments
o Scoring and ties
Doping Control
Victory Ceremonies, Opening and Closing Ceremonies
Answering of questions submitted in writing by federations
7.3 Equipment
The implements provided by the LOC (see implement list, appendix 1) are selected from
those appearing on the current IAAF approved equipment list.
Personal implements will also be allowed, providing that:
- They are readily identifiable and are IAAF certified
- They are not already on the official list
- They have been checked for compliance with IAAF Rules
- They are made available to all other athletes until the end of the event
Teams wishing to have personal implements added to the list must take the implements
to the welcome desk for checking on:
Page 14 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
-
Friday 24 May from 20:30 to 22:30
Saturday 25 May from 08:30 to 09:00
If approved, the implements will be under the authority of the LOC from the time of
checking to the end of the event. Personal implements will be returned only after the
completion of each day’s events at the Implements room in the Stadium.
Basic implements will be provided for warm up and training.
Vaulting poles must be clearly identified with the athletes’ name and will be delivered in
the stadium by the LOC by 11:00 in the morning before the start of each pole vault
event. The poles will be kept in a locked store and will be brought to the competition site
in due time by the organisers. After the competitions, the organisers will take the poles to
the teams hotels and further transportation will be arranged by the organisers as
required.
7.4 Inspection of Competition Venue
There will be no organised tour as the presentation regarding the competition and warm
up areas will be given at the Technical Meeting.
7.5 Competition Area
Complexo Desportivo de Vila Real de Santo António and its surroundings are shown in
appendix 4 of this document.
The stadium has the following competition facilities:
• 8 lanes
• 1 High Jump site
• 1 Pole Vault site
• 2 site for Long/Triple Jump
• 1 Shot Put Circle
• 1 Combined Discus/Hammer Circle
• 2 Javelin sites
The Warm up area has the following facilities:
• see stadium plan
The maximum spike lengths in the various events are:
•
•
Track, Long Jump, Triple Jump and Pole Vault: 9mm
High Jump and Javelin: 12mm
7.6 Dressing Rooms
Dressing rooms with showers are located in the Stadium.
Page 15 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
7.7 Training
Athletes will have the possibility to train in the competition venue:
- Friday 23 May: from 16:00 to 18:00
- Saturday 24 May: from 10:00 to 12:00 – on request (registration at welcome desk)
- Sunday 25 May: from 10:00 to 12:00 – on request (registration at welcome desk)
Equipment and implements necessary for training will be available at the training venue.
Officials will be present to help in the case of problems or special requirements. Water
will be available at the training venue. Accreditation must be handed in when
borrowing equipment, and will be returned to the athlete when the equipment is
handed back in.
The Weight training room is situated in the Stadium.
Details about transportation for training sessions are included in the transport section of
this manual. The transport schedule will be displayed at the information desks in each
hotel
Page 16 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
8. COMPETITION REGULATIONS
8.1 Team Composition
There will be 20 men’s events and 20 events for women. According to the European
Athletics Regulation 1402.3.1 only clubs recognised by the Member Federation as
National Champions of the preceding year are eligible in the ECCC Track & Field Seniors.
If the Champion club is not able to take part then the Member Federation may
nominate the second placed club and so on.
Only athletes aged at least 16 (sixteen) years on 31 December of the year of the
competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF
Rules.
Only athletes aged at least 18 (eighteen) years on 31 December of the year of the
competition may participate in the Shot Put (men) and Hammer Throw (men).
A Club may only select national or foreign athletes to compete in the ECCC Track & Field
Seniors who are eligible under the Member Federation terms of eligibility at the date in
the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is
a bona fide member of that club for a period starting at least on 1 January of the year of
the ECCC Track & Field Seniors.
An athlete cannot compete for 2 different clubs which participate in at least one of the
ECCC competitions of the same year.
Member Federations must provide the list of their eligible national and foreign athletes to
European Athletics by 31 January of the year of the competition.
The number of foreign athletes is strictly limited to two (2) for each club team in ECCC
Track & Field Seniors.
The Technical Delegate reserves the right to inspect resident cards or passports.
Each club team shall consist of one athlete in each event, except relays.
Each athlete can take part in a maximum of three events of which at least one must be
a relay-race.
8.2 Competition Entry Procedures
8.2.1 Preliminary Entries
No later than 3 (three) months before the first day of the ECCC Track & Field Seniors,
each member federation shall send to European Athletics (usually via the EA online entry
system) a preliminary list of athletes, the numbers of accompanying officials, together
with their travel details and full contact details.
Each member participation club will have to pay a registration fee of EUR 1000, to be
paid at the latest by the date of the closing of the preliminary entries.
Page 17 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
8.2.2 Final Entries
Final entries shall be made through the European Athletics Event Management System
which will be accessible at the following link: https://arena.european-athletics.org/.
Member Federations' entries manager shall use their already known individual and
personalised access.
Final entries indicating the names and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the
officials must be received not later than 10 (ten) days before the first competition day.
According to the regulations the deadlines for final entries are:
• opening date of the online entry system: 29 April 2014
• deadline for the entries:
14 May 2014
8.2.2 Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors
already entered who will actually take part in the competition.
Forms for the final declaration and confirmation will be distributed to each delegation
during accreditation. The forms must be completed and returned immediately, and no
later than Friday 23 May 2014 at 22:00.
Final start lists will be ready for collection after the Technical Meeting.
Maximum 2 athletes per team will be allowed to compete in 100m and 400m Extra races.
Entries must be delivered during accreditation, together with Final confirmations.
The final relay team and the running order must be submitted to the TIC using the
respective form not later than one hour before the published first call time for the first
heat of each round of the competition.
8.2.3 Withdrawal
Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on
the official withdrawal form.
8.3 Scoring
The winner of each individual event and each relay in each match shall score as many
points as there are teams competing, the second will score one fewer, and so on.
Athletes or relay teams disqualified or not finishing shall not score.
If two or more athletes tie for a place in any event, the attributable points shall be
divided equally between them.
Page 18 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
The team having the highest aggregate number of points shall be the winner of the
match, and so on.
If two or more club teams have the same aggregate number of points, the tie shall be
decided in favour of the club team having the greater number of event winners. If the tie
still remains it shall be decided in favour of the club team having the greater number of
second places, and so on.
8.4 Bib Numbers
The LOC will provide the teams with bib numbers after the Technical Meeting.
For individual events, each competitor will receive 2 bibs. These must be pinned to the
front and back of the competition clothing. Exceptions are made for High Jumpers and
Pole Vaulters: these competitors are permitted to attach the bib only to the front or to
the back of their competition clothing. Bibs must not be cut, folded or covered in any
way.
8.5 Competition Clothing
Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly
applied. Please make sure to follow the IAAF Advertising Regulations in force, available
at http://www.iaaf.org/mm/Document/06/32/49/63249_PDF_English.pdf. Clothing and
items not conforming to this rule and the current IAAF Advertising Regulations will be
removed or taped at the call room.
Participating clubs must provide European Athletics with a full set of their club team vests
until the closing of the final entries (14 May 2014) and will have the obligation to wear
them throughout the competition.
All competitors must wear registered vest of the same design and colour of the club they
are representing.
8.6 Lane and Starting Order
The allocations of lanes and order of attempts in field events shall be decided by a draw
conducted by the Technical Delegate. Each participating club shall be allocated a
letter which shall determine the allocation of lanes in accordance with the appropriate
chart as Appendix 1A of the European Athletics Regulations for the European Cup. Draws
for men’s and women’s teams shall be made separately (see Appendix 3)
8.7 Starting Heights
Page 19 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
According to Appendix 1, rule 2.2.1 of the Competition Regulations, initial heights for
Track & Field Seniors Group A shall be as follows:
High Jump
Pole Vault
Men: 1.80m
Men: 4.00m
Women: 1.50m
Women: 3.00m
The heights progression will be communicated to the teams at the Technical Meeting.
9. COMPETITION PROCEDURE
9.1 Timetable
Please refer to Appendix 2 for the competition timetable
9.2 Warming Up Before Events
Warming up will take place in the sports centre. The warm up area has the following
facilities:
- one grassed zone for all events except throwing events
- one non grassed zone for throwing events
9.3 Call Room Procedures
9.3.1 Call Room
The Call Room is located next to the warm-up access door. It is the responsibility of the
team managers to ensure that their athletes are aware of the last check-in times for entry
to the call room. Athletes arriving late may be excluded from participation in the event.
All athletes must report to the Call Room before each event as follows:
Running events (except
hurdles & relays)
Hurdles and relays
Pole Vault
Other field events
Call room opens
25 min before
Last call
15 min before
Entry to stadium
10 min before
30 min before
65 min before
45 min before
20 min before
55 min before
35 min before
15 min before
50 min before
30 min before
A detailed Call Room time table will be displayed and circulated to the teams.
The following checks will be carried out on equipment that must comply with IAAF
Advertising and Competition Rules:
- Competition clothing
- Shoes
- That non-authorised equipment (radio, i-pod, mobile phone, camera etc) are not
brought infield.
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
9.3.2 Leaving the Call Room
Athletes will be escorted from the Call Room to the competition site above time
schedule.
9.4 Competition Preparations
9.4.1 Field Events
Each athlete is allowed a minimum of two practice trials under the supervision of the
officials, more if time allows. The athletes will be called to the practice trials in the
competition order. Only official markers provided by the LOC will be allowed for marking
the runways.
9.4.2 Trials in Field Events
In accordance with the decision of European Athletics Council, all participants in the
field events (except high jump and pole vault) will be allowed four (4) trials.
9.4.2.1 Measurements
All field events will be measured by EDM.
9.4.3 Track Events
Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed
zone for collection after the race.
9.5 Starter’s Commands
The starter’s commands will be given in English.
The starter’s command for the distances up to and including 400m and 4x400m relay are:
“On your marks” and “Set”.
For distances of 800m and over, the commands will be:
“On your marks”
Polanik starting blocks will be used at the European Champion Clubs Cup – for events up
to 400m and including first leg of 4x400m. These blocks have a false start detection
system and are linked to the false start console.
9.6 Timing
The official timing will be provided by Time Tronics and will be displayed on the official
electronic timing instrument and photo finish cameras. For all races of 800m or more, the
elapsed time will be displayed on electronic timers located at the end of each straight.
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
9.7 Leaving the stadium during the competition
An athlete may only leave the competition area when accompanied by a judge. The
intention has to be communicated to the Referee.
9.8 Leaving the stadium after the competition
After the competition, athletes leave immediately the infield through the mixed zone
where flash interviews will be carried out.
9.9 Protests and Appeals
Protests are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete
himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests
concerning the result or conduct of an event shall be made within 30 minutes of the
official announcement of the result of that event (posted on the TIC information board).
Any written appeal to the Jury of Appeal must be signed by a responsible official on
behalf of the athlete and submitted to TIC within 30 minutes after the official
announcement of the decision made by the Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If
the protest is unsuccessful, the deposit will not be returned.
The Jury’s decision will be provided in writing.
9.10 Doping Control
9.10.1 General Information
Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping
Regulations under the supervision of the European Athletics Doping Control Delegate.
Both urine and blood samples may be collected immediately before, and during, the
Cup.
Athletes selected for doping control shall be informed by anti doping officials. Athletes
will be required to sign a confirmation of notification. Athletes who are to be tested may
invite a team official to accompany them to the Doping Control Centre (DCC).
A selected athlete should report immediately to the DCC unless there are valid reasons
for delay. All selected athletes will be accompanied by a trained chaperone or Doping
Control Officer from the time of notification until arrival at the DCC. Athletes are
reminded that refusal to provide a sample can render them liable to disqualification and
may lead to further disciplinary action.
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European Champion Clubs
Cup Track & Field Senior Group
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Vila Real de Santo António / POR
Athletes who are required to use prescribed medication for the treatment of a medical
condition should ensure that they have registered their medication, where necessary,
through the Therapeutic Use Exemption system prior to attending the event.
9.10.2 Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis
under the supervision of the European Athletics Doping Control Delegate. In addition, the
selection of further athletes may be ordered at the discretion of the European Athletics
Doping Control Delegate.
All athletes setting World or European records must report to the DCC to provide a
sample. Failure to provide a sample will result in the record not being ratified.
9.10.3 Additional Controls
Additional athletes, such as those achieving National Records who have not been
selected for doping control, may present themselves for testing. These athletes must
report to the TIC where they will have to complete the “Doping Control Request Form”.
They will then be escorted to the DCC.
The cost of this control (250,00 €) will have to be paid for on site by the requesting
club/Member Federation to the LOC at TIC.
10. Medical Services
10.1 General
The medical service is in charge of any medical assistance to the team leaders, the
competition organisation, the information personnel, the honorary guests as well as,
during the competition, to the spectators in the stadium.
In case of an emergency please contact the nearest medical aid station, in other cases
the given instructions should be followed. Below is information on the medical care sites
and relevant instructions. Dr. Pedro Silva is in charge of the medical service and can be
reached on 00351919805331.
10.2 Medical Services in the Hotel
In case of any emergency, please call 112.
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
10.3 Medical Care at the stadium
The stadium medical service is responsible for any problems concerning the athletes’
health. There is also a room for medical attention next to the finish line. The team doctor
has access to the medical service facilities when an athlete of his/her own team is hurt or
is in need of other medical attention. There are also well equipped physiotherapy
facilities here. The stadium medical service is also responsible for first aid in the warming
up area.
One first aid team will be available on the infield, supervised by a doctor and marked
with red crosses.
Just 500 meters from the stadium you can also find Vila Real de Santo António Hospital.
10.4 Physiotherapy
There are well equipped physiotherapy facilities in connection with the Medical Centre.
The team physiotherapists and doctors may use the equipment in the physiotherapy
rooms in co-operation with the medical staff. One physiotherapist will also be provided
by the LOC.
10.5 Insurance
The participating teams are responsible for taking out their own insurance to cover illness
or injury to any member of their team when travelling to and from European Athletics
competitions and during the event itself (European Athletics Regulation 610.12). Please
take the necessary steps to fulfil these requirements well in advance.
11. Security
Instructions given by the LOC, the security personnel and the police must be followed in
all areas, as well as during transport from one location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC information desk.
The emergency phone numbers are:
• Police
00351281543066
• Ambulance
112
• Fire department
00351281543202
If necessary, the police can be contacted through the LOC information desk at your
hotel.
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
12. Ceremonies
12.1 Opening Ceremony
The Opening Ceremony will take place on Saturday 25 May, commencing at 15:30.
No Team members will be involved in the flags parade.
12.2 Victory Ceremonies
The victory ceremonies for the winning teams Men and Women will take place at the
competition venue. Athletes must wear the official team clothing for the ceremonies.
12.3 Closing Ceremony
Dinner on Sunday 25 May 2014 will be taken in the team hotel.
The closing party for the teams will take place at the Bar 42 in Monte Gordo on Sunday
25 May from 22.00h.
13. Departure
Teams will be asked to provide full travel details in the final entry system. Teams will also
receive a departure form, which should be completed and returned to the LOC
Information Desk in the hotel, at least 24hours before departure, especially if there are
any changes to the preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the
hotel Information Desk.
All outstanding fees, charges and possible other expenses must be settled with the
cashier. On the day of departure the LOC Hotel Manager checks the rooms together
with the team leaders.
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Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
14. Contact Details
For further details about the European Champion Clubs Cup Track and Field Seniors,
Group A, please contact:
15.1 European Athletics Office
Avenue Louis-Ruchonnet18,
1003 Lausanne,
Switzerland
Tel: + 41 21 313 43 63
Fax: +41 21 313 53 51
[email protected]
15.2 LOC Office
Associaçao de Atletismo do Algarve
Rua Ataide de oliveira, 119-5° - Dto
8000-218 Faro
Portugal
Tel: +351289824946
E-mail: [email protected]
15. Appendices
Appendix 1 - Implement List
Appendix 2 - Timetable
Appendix 3 - Event Draw
Appendix 4 - Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms,
Workrooms
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Appendix 1 – Implement List
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Page 28 of 32
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Appendix 2 – Timetable
Saturday 24 May
Track
14:30
15:00
15:05
15:15
15:20
15:30
15:45
16:00
16:05
16:10
16:20
16:30
16:40
16:45
16:50
17:05
17:10
17:15
17:20
17:25
17:35
17:40
18:00
18:20
18:30
Jump
Throw
Hammer Men
100m - Extra Women
100m - Extra Men
400m - Extra Women
400m - Extra Men
400m Hurdles Women
Open Ceremony
Pole Vault Women
Long Jump Men
Javelin Women
400m Hurdles Men
100m Women
100m Men
800m Women
High Jump Men
1500m Men
400m Women
Shot Put Women
400m Men
Triple Jump Women
3000m Women
Javelin Men
5000m Men
3000m Steeple Women
4 x 100m Relay Men
4 x 100m Relay Women
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Sunday 25 May
Track
Jump
15:00
16:00
16:20
16:30
17:10
17:15
17:30
17:35
17:40
17:50
18.00
18:05
18:10
18:20
18:25
18:30
18:35
18:55
19:10
19:25
Throw
Hammer Women
Pole Vault Men
Long Jump Women
Discus Men
110m Hurdles Men
100m Hurdles Women
High Jump Women
1500m Women
3000m Steeple Men
Shot Put Men
800m Men
Triple Jump Men
200m Women
200m Men
5000m women
3000m Men
4 x 400m Relay Women
4 x 400m Relay Men
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Discus Women
European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Appendix 3 – Lane and starting order draw
MEN
Events
100, 1500, HJ
200, 5000, PV
400, 3000, LJ
800, 3000 sc, TJ
110 H, SP
400 H, DT
4x100, HT
4x400, JT
G.A
Fiamme
Gialle /
ITA
Playas de
castellon /
ESP
Sport Lisboa
e Benfica /
POR
SC Luch
Moscow
/ RUS
TJ Dukla
Praha /
CZE
Maccabi
Tel Aviv /
ISR
A
1
2
3
4
5
6
7
8
B
2
3
4
5
6
7
8
1
C
3
4
5
6
7
8
1
2
D
4
5
6
7
8
1
2
3
E
5
6
7
8
1
2
3
4
F
6
7
8
1
2
3
4
5
Entente
Franconville
Césame
Val d’Oise/
FRA
G
7
8
1
2
3
4
5
6
Shaftesbury
Barnet
Harriers/
GBR
H
8
1
2
3
4
5
6
7
WOMEN
Events
200, 1500, TJ
400, 5000, HJ
800, LJ, HT
4x100, 3000, SP
4x400, 3000sc, DT
100H, JT
100, 400H, PV
AK
Spartak
Dubnica /
SVK
A
1
2
3
4
5
6
7
Sporting
Clube de
Portugal /
POR
B
2
3
4
5
6
7
1
Edinburgh
AC / GBR
Valencia
Terra i Mar
/ ESP
Enka Spor
Kulubu /
TUR
Sparta /
DEN
USK Praha / CZE
C
3
4
5
6
7
1
2
D
4
5
6
7
1
2
3
E
5
6
7
1
2
3
4
F
6
7
1
2
3
4
5
G
7
1
2
3
4
5
6
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European Champion Clubs
Cup Track & Field Senior Group
A
Vila Real de Santo António / POR
Appendix 4 – Competition venue
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