Yorktown Youth Soccer Club Coaches Manual March 2014
Yorktown Youth Soccer Club Coaches Manual March 2014 Contents 1. 2. Bantam Coaches ...................................................................................................... 3 1.1. Uniforms ....................................................................................................... 3 1.2. Miscellaneous Equipment.............................................................................. 3 1.3. Practices ....................................................................................................... 4 1.4. Games .......................................................................................................... 4 1.5. Age Group Coordinator ................................................................................. 4 1.6. Awards/Special Days/Trophies ...................................................................... 5 1.7. Advancement Options for U-8 Age Group...................................................... 6 1.8. Game Cancellations ...................................................................................... 6 1.9. Rules ............................................................................................................ 6 1.10. Officiating...................................................................................................... 9 1.11. Player Evaluations ........................................................................................ 10 1.12. Bantam Refund Policy ................................................................................... 10 1.13 What Bantam Coaches Need To Do .............................................................. 10 Travel Team Coaches ............................................................................................... 11 2.1. Coach’s Packets ........................................................................................... 11 2.2. Game Day Responsibilities ........................................................................... 11 2.3. Equipment..................................................................................................... 12 2.4. Adding or Removing Players ......................................................................... 13 2.5. Registration Procedures ................................................................................ 13 2.6. Non-Yorktown Tournaments .......................................................................... 13 2.7. Labor Day Tournament ................................................................................. 14 2.8. Referees ....................................................................................................... 14 2.9. Trainers ........................................................................................................ 15 2.10. Scrimmages/Friendly Games ........................................................................ 15 2.11. Practices ....................................................................................................... 15 2.12. Tryouts.......................................................................................................... 16 2.13. Annual General Meeting................................................................................ 16 2.14. What Travel Coaches Need To Do ................................................................. 17 2.15 Minimum Requirements of Travel Teams ……………………………………..17 3. In-House Coaches .................................................................................................... 18 3.1. Uniforms ....................................................................................................... 18 3.2. Miscellaneous Equipment.............................................................................. 18 3.3. Practices ....................................................................................................... 18 3.4. Games .......................................................................................................... 18 3.5. In-House Commissioners .............................................................................. 19 3.6. Special Days/Awards/Trophies ...................................................................... 19 3.7. Game Cancellations ...................................................................................... 19 1 4. 3.8. Rules ............................................................................................................ 20 3.9. Officiating...................................................................................................... 20 3.10. Refund Policy................................................................................................ 20 3.11 What In House Coaches need To Do ........................................................... 21 General ..................................................................................................................... 22 4.1. Club Contacts ............................................................................................... 22 4.2. Website......................................................................................................... 22 5. Refund Policy............................................................................................................ 23 6. Play Up Policy........................................................................................................... 24 7. Registration Procedures ............................................................................................ 24 8. 7.1. Dates and Notification ................................................................................... 24 7.2. Registration .................................................................................................. 24 Forms ....................................................................................................................... 25 2 1. Bantam Coaches 1.1. Uniforms All new BANTAM players are issued “BOARD authorized” uniforms kits. The uniform kit includes a jersey, shorts and socks. The cost of the uniform kit is included in the registration fee. Uniform kits are distributed in the fall prior to the first game for new players only. All Returning players will receive a new jersey each year before the first game in the fall. PLAYERS ARE REQUIRED TO WEAR SHIN GUARDS AND CLEATS. (This is not included in the registration fee) If players need new shorts or socks they may purchase replacements from the YYSC office. 1.2. Miscellaneous Equipment New Bantam coaches are provided with the following equipment at the beginning of the season: 1 -Game Ball of appropriate size (3 or 4 depending on age) Practice Pinnies (10 pinnies assorted colors) 16 cones Ball pump Quick rule reference guide 1 head coach shirt. Coaches bag (pee-wee coach or new coach) PRE-K DIVISION: Coaches will receive a AIRBAC backpack and size # 3 ball for each child. These are to be distributed with uniforms at the MEET AND GREET. ST 1 GRADE DIVISION: Coaches will be given new size #4 ball for each player prior to the first game of fall season. NOTE: COACHES SHOULD NOT ALLOW NAMES TO BE PLACED ON THE BALLS. THEY ARE ALL THE SAME. 3 1.3. Practices All practice days will be approved by the BOARD. PRE-KINDERGARTEN DIVISION: (CO-ED) No practice during the week.. Practice is held prior to the game on Saturday. Practice will be approximately 40 minutes. A 30 minute game or scrimmage will follow. KINDERGARTEN DIVISION: ( CO-ED ) One hour clinic or practice during the week. ST 1 GRADE DIVISION - BOYS: ND 2 One hour clinic or practice during the week. GRADE DIVISION - BOYS: 1- 1.5 hour practice during the week. Games will be on Saturdays and some Sundays. 1ST AND 2ND GRADE GIRLS DIVISION 1.4. 1-1.5 hour practice during the week. Games will be on Saturdays and some Sundays Games Games are Saturday mornings between 8:00 am and 4:00 pm. First game: Fall Season -- weekend after Labor Day—8 week season First game: Spring Season – 3rd or 4th April—8 week season Age group coordinators will provide all coaches with game schedules via e-mail and the OFFICE will post on the YYSC WEBSITE .( www.yorktownsoccer.org ) 1.5. Age Group Coordinator Each age group has a coordinator who performs the following activities: Form team rosters. Place kids according to noted practice days, place kids in same schools together, place older kids and younger kids together by grade. Roster sizes: o PEE-WEE /12 PLAYERS o BRONZE/14 PLAYERS o SILVER/16 PLAYERS o GOLD/16 PLAYERS 4 Team rosters include : 1 COACH/2 ASSISTANT COACHES Player/Parent names Address/phone numbers/E-MAILS Practice days/ times/fields (BOARD APPROVED) Put together Practice Schedule, Game Schedule, List of Coaches, Picture Day Letter to Parents/Coaches and CODES OF CONDUCT(on website) Players will drop out during the season – notify OFFICE – add kids from waiting list Remind all players during Spring season that Registration for fall/spring season begins in May Awards/Special Days/Trophies 1.6. Awards Every player will receive an award each year they play. Awards given at the end of the spring season PRE-K DIVISION: “Meet and Greet”/Pizza party. Takes place prior to fall season. Awards given at the end of the spring season KINDERGARTEN DIVISION: Pizza party/awards takes place at the end of the spring season 1ST GRADE DIVISION: ND 2 GRADE DIVISION: Pizza party/awards takes place at the end of the spring season “Skills Day”/awards take place at the end of the spring season Picture Day The YYSC will schedule two divisions in fall and two in spring to take pictures. We will announce division picture schedules in the fall of each year. NOTE: This is not a fundraiser. The YYSC is not making money. Wednesday Night Soccer All YYSC members are invited to attend this event during the summer months at The YYSC field on Veterans Road. The children play soccer or just hang out and the parents can relax,work out and listen to the “live music” that the club provides. We have pizza nights, hot dog nights, hero nights and we always have ice cream for everyone. COME JOIN US AND HAVE FUN!!!!!! BRING MONEY TO BUY FOOD/DRINKS AND ICE CREAM 2014: vendors will be RITA’S / J & J Scoophouse / Yorktown Deli / Yorktown Pizza and PASTA 5 1.7. Advancement Options for U-8 Age Group ND Players in the 2 GRADE Bantam age group (U-8) have two options for continuing soccer within the Yorktown Youth Soccer Club. In-House Program: Program is Coed. Two divisions Under-11 and Over-11. One practice per week Game day is Sunday Games start between 9:00am and 4:00pm Games are played on Yorktown fields against other YYSC in-House teams Uniforms are included in registration fee, along with an AIRBAC backpack (if you received a backpack in Bantam, a new bag is not provided) Includes a spring tournament Travel Program: Requires attendance at 2 Try-Outs (May and/or June) Boys and Girls Teams MAXIMUM of two practices a week (1.5 TO 2 HRS EACH) Game day is Sunday (7 to 10 games per season) (half home/half away) Games start between 9:00 and 4:00pm May require travel up to 1.5 hours for away games Uniforms are provided by the club every two years and cost is included in registration fee along with an AIRBAC backpack (if you received a backpack in Bantam, a new bag is not provided) MULTIPLE tournaments (minimum 3 tournaments required- 1 paid by club and the others funded by team funds) Additional costs expected above registration fee for training, additional tournaments, team apparel and parties. 1.8. Game Cancellations E-mail will be sent to all club members if there is a cancellation or field closure. Message will be placed on website: www.yorktownsoccer.org and on office machine at 914-2148118 if fields are closed. 1.9. Rules All Groups: 6 o No jewelry, including earrings o Shin guards under socks must be worn at practices and games-no exceptions o Sports glasses are required o Uniforms should be tucked in. long sleeve shirts may be worn under uniforms o Games consist of two halves. o 5 minute half time break minimum. o Time runs continuously o Each half starts with a kickoff. Kickoffs alternate between teams. o Substitutions are unlimited o Goal kicks are taken from the top of the goal box.(ball out of bounds over end line off offense) o Corner kicks are taken from the corner (ball out of bounds over end line off the defense) Fouls and Misconduct: (Law 12) 9 Penal Fouls Attempted or Actual: KICKING OF AN OPPONENT TRIPPING OF AN OPPONENT STRIKING OF AN OPPONENT JUMPING AT AN OPPONENT HOLDING AN OPPONENT PUSHING OF AN OPPONENT SPITTING AT AN OPPONENT HANDLING OF BALL CHARGING Note: Normally these fouls require a DIRECT FREE KICK to restart the game, however we do not have direct kicks in PEE-WEE / BRONZE / SILVER. All these fouls will be restarted with INDIRECT KICKS. An indirect free kick requires that a second player (who may be a member of either team) must make contact with the ball before it enters the goal for the goal to be counted. Any foul committed by defending team within its own penalty area will result is an indirect free kick from the nearest point outside of the box. Anywhere else on the field: place ball at area where foul was committed and have players retreat at least five yards on any restart. As with all restarts, the kicker may not touch the ball after the kick until another player has touched it. PRE-K ( COED) (4 & 5 year old) Two 15 minute halves “Carded” Coaches are allowed on the field 3 v 3 – do not add players to field UNLESS one team is dominating Field dimensions 25yds x 20yds No goalkeepers. 7 #3 ball No offside rule. Indirect free kicks. All defenders must retreat 5 yards on restarts Kick-ins (pass) not throw –ins KINDERGARTEN (COED) Division (5 & 6 year old) Two 20 minute halves “Carded” Coaches are allowed on the field and behind goal to instruct goalie 4 v 4 – do not add players to field UNLESS one team is dominating Field dimensions 25yds x 20yds No goalie #3 ball No offside rule Indirect free kicks All defenders must retreat 5 yds on restarts Kick-ins(pass) not throw-ins Goalkeeper: o NO punting o NO back pass rule o Rotate goalies 1ST GRADE Division (6 & 7 year old) Two 25 minute halves “Carded” Coaches should start to coach from the sidelines but can still coach behind the goal 4v 4 or 5 v 5 plus a goalkeeper (to be determined)– do not add players to field UNLESS one team is dominating. Field dimensions 30yds x 25yds #4 ball No offside rule. Indirect free kicks All defenders must retreat 5 yds on restarts Kick-ins (pass) not throw-ins Goalkeeper: o NO punting the ball o NO back pass rule 8 o Rotate of goalies 2ND GRADE Division (7 & 8 year old) Two 25 -30 minute halves “Carded” Coaches must coach from the sideline only. No one allowed behind the goal 7v7 or 8 v 8 including goalie – do not add players to the field UNLESS one team is dominating Field dimensions 50 x35 #4 ball. Introduction of Referees/Lineman (If available) Introduction of Offsides Introduction of Direct Kicks (including penalty kicks) All defenders must retreat 7 yds on restarts Introduction of Throw Ins Goalkeepers: o Introduction of Punting o NO back pass rule o Rotate goalies 1.10. Officiating ST PRE-K / KINDERGARTEN / 1 GRADE: “Carded” Coach to OFFICIATE AND KEEP TIME. ND 2 GRADE: Club youth referees will be provided (if available) In case of a “referee no show”, a “Carded” Coach will be required to referee. NOTE: YOUTH REFEREES ARE YOUNG CHILDREN. PLEASE TREAT THEM ACCORDINGLY 9 1.11. Player Evaluations PRE-K DIVISION: NONE KINDERGARTEN DIVISION: NONE ST 1 GRADE: ND 2 GRADE DIVISION NONE REQUIRED Each coach needs to complete a report card and ranking sheet. These reports/rankings will help placement in our In-House league and help assist Travel evaluators during tryout process. 2ND GRADE DEVELOPMENTAL PROGRAM This program is designed to help get players ready for the YYSC travel program. This program is by invitation, however no player will be denied access to attend the practices in the summer to see if this program fits their needs. Final decisions are made by the club evaluators. 1.12. Bantam Refund Policy The registration fee, minus a $75 administrative fee will be refunded for requests made by September 1st. No refunds for requests made after the first game and there are no refunds due to inclement weather. 1.13. What Bantam Coaches Need to Do Register on www.yorktownsoccer.org as a coach, assistant coach,team parent, etc Do the background check on www.ehysl.org under Risk Management (needs to be done every two years) Upload a picture or email picture into the office to be used for your coach’s card Attend 2 coaches meetings a year (preseason) and Annual General Meeting Assign a team parent to aid in communicating with the office and collect the needed paperwork Complete on-line concussion screening course http://www.cdc.gov/concussion/HeadsUp/youth.html Complete CPR / AED course Complete a licensing course offered by YYSC 10 2. Travel Team Coaches 2.1. Coach’s Packets Will be handed out at the Labor Day Tournament and contain: 1. Guideline for Coaches 2. Referee assignor Age Group Coordinator information 3. Medical release forms 4. League forms and rules 5. Field assignor’s phone number 6. Check made out to coach to pay referees for the season 7. Player passes (if they are ready) 8. Inclement weather procedures 2.2. Game Day Responsibilities Assistant Referees/LINESMAN Coaches must designate one assistant referee for the game when, and if, requested to do so by the referee. NOTE: Our club usually assigns youth linesman to each game (according to availability) Corner Flags Coaches are responsible for providing corner flags for home games. These flags are provided to each coach as part of their club supplied equipment. You can contact the VP of Fields for corner flags. Goals Coaches are responsible to make sure both goals have been properly counter weighted with sand bags, metal piping, tire weights, chain and anchors, etc (Some goals are weighted in the crossbar). If the goals are not secured properly then the game must be delayed until they can be fixed or the game will be forfeited. Score Cards When playing home games, coaches are responsible for submitting score cards. Score cards are dropped off on Sunday at the YYSC office at 1928 Commerce St – drop in mail slot in back of building. 11 Referee Fee Payment Yorktown coaches will receive a check at the beginning of each season. That money is to be used to pay the center referees at your home games (high school age teams will also receive money to pay the assistant referees). Yorktown home coaches pay the referee before each game The fee schedule is in coach’s packet from the league. Referee fees are paid pursuant to contract with the EHYSL. Assistant Referees for U14 and below are not paid by the coaches. They will receive a check from YYSC. Any monies left over at the end of the season due to game cancellations will have to be returned to the soccer office. Equipment 2.3. Travel Uniforms Travel players are issued a BOARD APPROVED uniform kit with club colors and containing a club logo. The club policy is to wear a green jersey/black /white primary jersey and a white jersey as the alternate. Further, all players are required to purchase shin guards, cleats. The cost of uniforms is included in the registration fee. New uniforms will be issued every two years. Miscellaneous Equipment New Travel coaches are provided with the following equipment at the beginning of the season: 1 Game Ball of appropriate size (4 or 5 depending on age) Practice Pinnies (3 colors- 6 of each) Ice packs 24 Cones Coach’s bag Corner Flags – these flags may be used for practices, and are REQUIRED for any home games. The corner flags are numbered and assigned to the coaches. If the flags are lost, the coach is responsible to pay for the replacements. Ball pump Goalie jersey and gloves (may be purchased from club by the goal keepers) otherwise use a pinnie Coaches quick reference referee rule guide Each team may need to purchase additional equipment on their own which is not limited to: TEAM BAGS ( inquire at the OFFICE) Warm up suits/ hoodies/ rain gear/ jackets/ hats (see spirit wear section on website coming shortly) Players bench Club policy on naming/branding/logos NO NAMES ARE ALLOWED ON ANY PLAYERS JERSEY. 12 2.4. INITIALS OR PLAYER NUMBERS ARE ACCEPTABLE ON ALL SPIRIT WEAR AND EQUIPMENT TEAMS MUST BUY THE ITEMS LISTED IN SPIRIT WEAR SECTION OF WEBSITE TO ADHERE TO BOARD APPROVED CONTINUITY OF ALL EQUIPMENT ITEMS AND SPIRIT WEAR. ALL TEAMS MUST USE CLUB LOGO….NO TEAM LOGOS ALLOWED Adding or Removing Players The club OFFICE will be responsible for adding or deleting players from the team roster for the season. The commissioner must be notified by the coach if any player is being transferred to or from their team. The Office and commissioner will evaluate this action based on established club policy. The coach is further responsible for obtaining the required paperwork and/or fees for this change. When removing players, the player pass must be returned to the YYSC office. 2.5. Registration Procedures Registration Materials YYSC currently uses an on-line administration system that accepts CREDIT CARD payments. All players must provide all registration materials to the Team Manager (which will then be given to the office) before they can be registered for a team: PHOTO ON PLAYER REGISTRATION REGISTRATION FEE BIRTH CERTIFICATES ARE NEEDED FOR NEW PLAYERS MEDICAL RELEASE FORMS Player Eligibility Any child trying out for more than one team must notify each coach at the tryouts of their intention to do so. If this player is selected for more than one team, the parents and coaches involved will jointly determine the final placement of the player. 2.6. Non-Yorktown Tournaments Permission to Travel Form All teams traveling to tournaments outside of our state organization (Eastern New York) must comply with State mandated regulations, which include submitting Permission to Travel Request. Guest Player Release Forms Certain tournaments allow the addition of guest players to a roster. This form requires the signature of the coach of record (i.e., the player’s club coach), the borrowing coach’s signature, and a league signoff. You are also required to borrow the guest player’s pass for the tournament. This process applies to registered travel players. The Guest Player Release Form can be found on www.ehysl.org under FORMS. Tournament Player Passes There is a fee of $25 charged to the player for those players who will only participate in tournaments with a particular team. 13 Sanctioned Facilities Yorktown teams can only attend tournaments at US Soccer sanctioned facilities. YYSC teams should only attend tournaments approved by YYSC. Send request for approval to VP of Administration. 2.7. Labor Day Tournament Tournament Registration Each YYSC Team U14 and below is automatically entered into the tournament. Yorktown teams are not required to pay the registration fee for our tournament , but they must register the team in the system. Kickoff Meeting A tournament meeting is held for all coaches during June. All coaches are required to attend this meeting or send a representative. Coaches will be given PERTINENT INFO/ AD PACKETS Tournament Ads Each team must sell a minimum amount of ad space for the Tournament NOTE: TEAM FUND RAISNG QUOTA WILL BE DETERMINED EACH YEAR BY THE CLUB Tournament Jobs Each team must supply volunteers for tournament jobs. The jobs are established by the tournament committee. Failure to perform tournament jobs will lead to withholding of team funds. Tournament Funds Tournament funds are made available to teams approximately two weeks after the tournament. . All disbursed funds must MEET BOARD APPROVED policies which will be listed on website In order to get reimbursed or have checks cut from your team account you need to fill out the Reimbursement Form on www.yorktownsoccer.org under FORMS and send in all backup and receipts. Funds can be used to purchase equipment and spirit wear but must not exceed 30% of total team funds. 2.8. Referees Referee Assignments Referee Fees League assigned referees are paid directly by the home coach on game day and are based on a referee pay scale set forth by the Eastern New York Youth Soccer Association. League referees are assigned to U-12 division 1 and older. Younger teams are assigned by the club. These fees are identified in the Games Operating Procedures. The fees funded to coaches in advance of the 14 season (i.e., fall or spring) at the appropriate coaches meeting. The fee schedule is established by contract with the EHYSL. 2.9. Trainers Funding Trainers are funded, in part or whole, through Team Funds. Trainers are reimbursed for their services by submitting a Record of Training to the club office. Authorized Trainers In order to be reimbursed, trainers must be authorized by the club. A list of authorized trainers is supplied to coaches at the beginning of the season. If a trainer is not authorized, but would like to be considered for authorization by the club, they may contact the club office. REMEMBER THE TRAINER WORKS FOR THE CLUB NOT THE COACH OF THE TEAM THEY ARE TRAINING. 2.10. Scrimmages/Friendly Games Should a coach schedule a scrimmage or a friendly game during the season, the following procedures must be adhered to: Use of a referee must be obtained through the club’s head referee. Use of a non-certified referee is prohibited. Only players with a pass may participate. All passes must be exhibited prior to the scrimmage/friendly game to the certified referee. All applicable rules regarding the use of guest players must also be followed. Use of a field must be prearranged with the club’s field coordinator. Notify your commissioner of the date, time and location of the scrimmage/friendly game. 2.11. Practices Field Assignments Field assignments are made through the club designated representative. This is typically the V. P. of Fields In-season assignments are typically made during the respective season’s coaches’ meeting. Sharing of Fields/Priority of Use No team is entitled to a full outdoor field. Typically, each field can be used by THREE teams concurrently. If a school field is in use by a school team, the club team must yield use of the field. Travel teams may not practice more than 2 times per week. If Division 1 teams want a 3rd practice they need to get permission first. NO player may practice or play for a team without registering with YYSC on line first. NO player may play a game without receiving a player card first. 15 2.12. Tryouts Schedules Schedules for tryouts are established by the Boys Travel Commissioner, Girls Travel Commissioner and the President. Tryouts are typically held during May / June Tryouts for HS Divisions: The tryouts for these age groups are held at the discretion of the Travel Commissioner but are held in time for registration in December prior to the spring season. Tryouts are considered mandatory for all players. Evaluation Evaluations will be done by 3 independent evaluators. Coaches are required to provide report cards prior to the start of the tryout The appropriate commissioner and the President is responsible for assigning players to teams based on evaluations Notification of acceptance or denial should be sent to players by the OFFICE within two days from the final tryout. The office must receive registration payment within 2 days of notification to ensure the player’s spot on the team. 2.13. Annual General Meeting Each team must be represented at the Annual General Meeting (AGM) A quorum of team representatives is required at this meeting to transact business. The AGM is used to, among other items, pass bylaws changes, provide a statement of the health of the club, and elect board members. 30 people are needed to have a quorum. EACH TRAVEL TEAM MUST BE REPRESENTED OR THEY WILL BE FINED $250.00 The YYSC will deduct the fine from the team’s tournament fund account. If there is no money in the account the team will be forced to forfeit the remainder of their games until they pay the fine. 16 2.14 What Travel Coaches Need to Do Register on www.yorktownsoccer.org as a coach, assistant coach, ,team parent, etc Do the background check on www.ehysl.org under Risk Management (needs to be done every two years) Upload a picture or email a headshot into the office to be used for your coach’s card Get a coach’s license within a year. YYSC will offer opportunities for you to take these classes. If you already have a license we suggest that you upgrade your license. HEAD coach from every travel team must attend the Grade 9 referee course offered by the YYSC which will aid you in knowing the rules and the Laws of the Game HEAD coach from every travel team must attend the East Hudson Coaches Convention in March (place and time to be determined by East Hudson) Attend 2 mandatory coaches meetings a year and Annual General Meeting in April FAILURE TO COMPLY WILL RESULT IN LOSS OF COACHES PRIVILIGES. Head coach must select two assistant coaches and a team manager to assist in the day to day administration of the team. Must complete CPR/AED certification Must complete on-line training course for concussions. http://www.cdc.gov/concussion/HeadsUp/youth.html 2.15. Minimum Requirements of Travel Teams U9-U11 Travel Teams Teams are required to participate in weekly clinics. This will count as one practice day. Trainer cost will be deducted from your team account. (if available) Must have 2nd team practice. Teams may not have 3rd practice without Board Approval Required to participate in Labor Day Tournament Must attend at least 2 additional tournaments each year U12 to U14 Travel Teams Must participate in Labor Day Tournament Must participate in 3 additional tournaments Must have 2 practice per week/3rd practice needs Board Approval Suggested Management of Team Hire trainer for 2nd practice day through club approved trainer list Participate in additional tournaments Team party or event 17 Fund raising events (required approval from YYSC Board) 3. In-House Coaches Uniforms 3.1. All players are issued a BOARD APPROVED uniform kits containing a club logo and a BUSINESS SPONSOR on the back of their uniform. Uniform kits include JERSEY/SHORTS/SOCKS The FULL uniform must be worn to every game All players are required to purchase shin guards and cleats. Shin guards and cleats must be worn to every game and practice Shin guards must be worn under socks No jewelry, including earrings, allowed. The only exception is for medical ID items. The cost of uniforms is included in the registration fee. Miscellaneous Equipment 3.2. New In-House coaches are provided with the following equipment at the beginning of the season: 3.3. Game Ball of appropriate size (size 4 for U-11 and size 5 for O-11) Goalie jersey Goalie gloves Practice Pinnies Ice Packs Corner Flags (2 per team) Practices All In-house teams will practice once per week up to 1.5 hours. Teams will be assigned a practice field and time. This will be coordinated by the Field administrator in coordination with the appropriate In-House Commissioner. 3.4. Games Games are Sunday mornings between 9:00 am and 4:00 pm. Make-up games may either be on Saturdays or during the week depending on field availability First game: Fall Season -- weekend after Labor Day— 7 to 8 week season First game: Spring Season – 3 or 4 week of April— 7 to 8 week season In House Commissioners will provide all coaches with game schedules via e-mail and the OFFICE will post on the YYSC WEBSITE .( www.yorktownsoccer.org ) rd th 18 3.5. In-House Commissioners / Coordinator There will be one in-house commissioner Each In-House Division has a who performs the following activities: Form team rosters. Place kids according to noted practice days, Place older kids and younger kids together (ages are grouped by August 1st of one year to July 31st of following year) Roster sizes: o U-11 13 – 15 players o O-11 14 – 16 players Team rosters include : 1 COACH/2 ASSISTANT COACHES Player/Parent names Address/phone numbers/E-MAILS Practice days/ times/fields (BOARD APPROVED) Put together Practice Schedule, Game Schedule, List of Coaches, Picture day Letter to Parents/Coaches and CODES OF CONDUCT(on website) Players will drop out during the season – notify OFFICE – add kids from waiting list Remind all players during Spring season that Registration for fall/spring season –May 3.6. Special Days/Awards/Trophies Spring Tournament Each division will participate in a Spring Tournament where all teams invited to enter will play teams in their own respective division. No cross division play. Invitation to the Tournament will come from the appropriate Commissioner and is dependent on EACH team securing the required number of volunteers to assist before, during and after the tournament as needed including a “field prep day” the day before the tournament. Included in this are concession stand donations to be sold during the tournament. ANY team that does not comply with this policy will NOT be allowed to play in the Tournament. Tournament is scheduled in June each season depending on field availability. Winning teams are given trophies. All players participating in Tournament are also given special give away items in recognition. Picture Day Typically during the Spring Tournament, Picture Day is the one time per year where team photos are scheduled. There is no obligation to purchase any photos. NOTE: This is not a fundraiser. The YYSC is not making money. 3.7. Game Cancellations All cancellations will be listed on the YYSC website (www.yorktownsoccer.org) In-House Commissioners will contact coaches 19 Coaches will contact their teams. (MANDATORY) 3.8. Rules U-11 & O-11 No jewelry, including earrings Shin guards under socks must be worn at practices and games-no exceptions Sports glasses are allowed Uniforms should be tucked in. Long sleeve shirts may be worn under uniforms Games consist of two 25 minute halves. “Carded” Coaches must coach from the sideline only. No one allowed behind the goal 5 minute half time break. Time runs continuously, except for injuries. Each half starts with a kickoff. Kickoffs alternate between teams. Substitutions are unlimited Goal kicks are taken from the top of the goal box.(ball out of bounds over end line of offense) Corner kicks are taken from the corner (ball out of bounds over end line of the defense) U-11 8 v 8 – do not add players to the field 7 players plus a goalkeeper #4 ball. O-11 3.9. 10 v 10 – do not add players to the field 9 players plus a goalkeeper #5 ball. Officiating CLUB YOUTH REFEREES AND LINESMAN will be provided (based on availability) NOTE: YOUTH REFEREES ARE YOUNG CHILDREN PLEASE TREAT THEM ACCORDINGLY 3.10. Refund Policy The registration fee, minus $75 will be refunded for requests postmarked before the first scheduled game of the season. No refunds will be made for requests made after the first game of the season. 20 There are no refunds due to inclement weather. 3.11. What In House Coaches Need to Do Register on www.yorktownsoccer.org as a coach, assistant coach, team parent, etc Do the background check on www.ehysl.org under Risk Management (needs to be done every two years) Upload a picture on registration or email headshot into the office to be used for your coach’s card Get a coach’s license within a year. YYSC will offer opportunities for you to take these classes. If you already have a license we suggest that you upgrade your license. One coach from every In House team must attend the Grade 9 referee course offered by the YYSC which will aid you in knowing the rules and the Laws of the Game Attend 2 coaches meetings a year (preseason) Assign a team parent to aid in communicating with the office and collect the needed paperwork Must complete on line certification course on concussions. http://www.cdc.gov/concussion/HeadsUp/youth.html Must complete CPR/AED course. 21 4. General Club Contacts 4.1. Name Position RICK ROMANSKI e-Mail President [email protected] Head Referee [email protected] VP/Fields & Equipment [email protected] MARK BOCCIA VP Administration [email protected] LOU ROSTEN Treasurer [email protected] ERROL RUSCHIL Girls Travel Commissioner [email protected] STU HORLACHER Boys Travel Commissioner [email protected] JOHN REYNOLDS In-house Commissioner [email protected] Bantam Commissioner [email protected] BERNANDETTE ACEVEDO Recording Secretary [email protected] LAURA NOLAN PreK Coordinator [email protected] Kindergarten Coordinator [email protected] JOHN HAYES AL FRENCH CATE HOHWALD CATE HOHWALD LAURA NOLAN MICHELLE KARDON CATE HOHWALD 4.2. st 1 Grade Boys Coordinator [email protected] 1st/2nd Girls Coordinator [email protected] nd 2 grade boys coodinator [email protected] Office Manager/Club Office [email protected] Website The club website is at WWW.YORKTOWNSOCCER.ORG 22 5. Refund Policy Bantam If a child drops: Before start of season – program registration fee less $75 administrative expense After season starts -- No Refund In-House If a child drops: Before start of season -- minus $75 administrative/uniform expense After season starts -- No Refund Travel Once a travel player gets an acceptance to a travel team, they have 48 hours from email regarding travel team to request a refund if they decide not to accept their spot on the team. Once the player accepts then there are no refunds of registration fees. Please note: Under no circumstances are late registration fees ever refunded. 23 6. Play Up Policy The Yorktown Youth Soccer Club believes that it is generally preferable that children play within their own age group. This is especially important in the younger years when the Club will implement a comprehensive training program that is both age and developmentally appropriate. Also, the Club believes it is highly desirable for players to interact with their social peers. Therefore, the criteria for “playing up” are restrictive. The policy is designed more to maximize participation and support team viability rather than individual interests. Refer to website for Play Up policy. 7. Registration Procedures Dates and Notification 7.1. The club registrar sets dates and times of registration. Notification of dates and times are as follows: Club Website Email to all existing YYSC members Signs around Town Registration typically begins March1st for the following Fall/spring season. Registration is held separately for age groups that only play in the spring (U15 and older (High school age)). Registration 7.2. All registrations are done online at www.yorktownsoccer.org. . 7.3. Required Documentation Documentation All In House Players All Bantam Players All Travel Players New Travel Players Completed Registration Form X X X X Payment in Full X X X X Birth Certificate X Photo uploaded X 24 X 8. Forms The following forms are required for various activities and responsibilities required of YYSC coaches. These forms are also available through various web sites (i.e., WWW.EHYSL.ORG). Forms are typically also available from the club office or the league office. ___________________________ 25
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