1. art and entertainment
2. shows and events
3. exhibition

stage sound & light, AV install + music production
2014
palmexpodelhi
18 19 20 21
September 2014
Hall 12 & 12A, Pragati Maidan, New Delhi
Exhibition Schedule
Exhibitor
Manual
Official Vendors Contacts
Rules & Regulations
A must read document
for all Exhibitors
Shell Scheme Booth package
Important Exhibition Guidelines for
Booth Designing
Exhibitor Checklist of Mandatory/Service Forms
15th annual industry event
Co-Located with
Light India
www.palmexpo.in
Supported by
organiser
ELCOMA
www.light-india.in
Hall 7 - 11, Pragati Maidan, New Delhi
Electric Lamp and Component
Manufacturers' Association of India
AL
R
RONICS
CT
L INDIA
Supporting Associations
IO & EL
AD
E
indian society of
lighting engineers
Department of Electronics & IT
Ministry of Communications & IT
Government of India
Organiser
Welcome to
Dear Exhibitor,
Welcome to the first PALM Delhi Expo!
Diversified Communications India Pvt. Ltd. would like to take this opportunity to thank all our esteemed
exhibitors who have come forward to support the PALM in Delhi.
Our strive in making PALM a truly professional and a trade exhibition will be seen in Delhi. PALM has been able
to deliver a flawless exhibition with a hassle free operational and logistical experience to the exhibitors in the
Mumbai show. We work with the same dedication and commitment to ensure that the first expo in DELHI is
delivered in the same lines.
To ensure that we stay committed to our effort, we have created this tool, the EXHIBITOR MANUAL. We would
request all of you to kindly go through the important points and make sure you are aware of all the rules &
regulations of ITPO. My Operation team will guide you with the process and help you focus on your exhibit more
than anything.
The Exhibitor Manual is a valuable resource in preparing for PALM Delhi Expo 2014. Whether you’re a first
time exhibitor or an experienced exhibitor, the manual is an easy-to-use guide to help make exhibiting a smooth
process and ensure that you have a successful show. This Exhibitor Manual will assist you in all of your pre-show
planning including onsite services & ordering information, information on usage of sound and its volume level,
important deadlines and Do’s and Don’ts.
Please read and understand the manual very carefully.
Order Forms
Please make sure you refer to our IMPORTANT DEADLINES PAGE in regards to the Mandatory Forms &
Additional Order Forms on page 19. This page outlines the Exhibitor’s checklist with details of purpose and
deadline of each form. To ensure that the services required, be delivered with maximum ease, these forms must
be filled in and submitted on or before the deadlines specified. Please ensure you keep a copy of the forms for
your records.
I would personally request all Exhibitors to invest 60 Minutes of Reading Time.
Be sure to pay extra attention to deadlines. HELP US TO SERVE YOU BETTER!
The entire PALM Expo team is available to help you, so please feel free to contact us at any time. We
appreciate the commitment you’ve made to exhibit with us and look forward to working with you during the
coming months. We are confident that you will have a profitable and rewarding show.
Sincerely,
Ramesh Chetwani
Exhibition Director
2
Key References in the Exhibitor Manual
Submission of mandatory &
additional order Forms
Exhibitors should submit the relevant compulsory
forms on or before the deadline, as mentioned
in the Exhibitors Checklist. Order Forms to avail
additional services also need to be submitted
before to deadline as mentioned on the form.
Pg. 19
Raw space stands requiring power must notify
the organiser at least 15 days prior to the show.
As this facility attracts a charge, exhibitors need
to make payment in advance to ensure power is
provided during set up. Please fill Form 5.
Pg. 24
Possession of Booth & Account
Settlement
PRE FABRICATED BOOTH
Woodwork in the Hall is strictly prohibited.
Platforms / Panels and other decorations for
the interior must be brought in prefabricated
condition.
Pg. 6
Possession of the Raw/Shell Scheme Booths will
be given only to those exhibitors whose accounts
have been settled in full.
For more details please contact:
Exhibition Director - Mr. Ramesh Chetwani.
Pg. 9
Exhibitor Package & Parking
Performance Bond - Stand Contractors
A welcome kit package that contains exhibitor’s
badges & other useful information can be
collected from the Organiser’s Office. Ample car
parking is available for all our Exhibitors – FREE
OF COST at the Venue. Special arrangements
have been made to ensure hassle free PARKING.
All Raw Space contractors must provide a
refundable performance bond of Rs. 50,000 in
the form of current dated cheque paid to the
organisers. This amount will be used towards any
damages caused by the contractor during the
build-up or tear-down of stands.
Pg. 26
Pg. 10
Completion of Stand
Sound Level
Booth construction must be completed under all
practical circumstances before the 5:00 PM
DEADLINE on 17th September 2014. No more
material can be brought in after that time. Please
share the Exhibitor Manual with the stand
contractor, so that they understand the rules and
Pg. 19
regulations.
In Hall No. 12 - Quiet Hall - as a thumb rule, the
volume level when taken at adjacent or opposite
stands must not exceed 75dB. Strict action will
be taken against exhibitors not adhering to the
sound level.
Official Travel Partner &
Official Hotel
Air Conditioning
The Organisers are glad to appoint Crocus Travel
as an Official Travel Partner & The LaLit as an
Official Hotel for the PALM Delhi 2014 show.
Special service & rates can be availed through our
partners.
Pg. 10
3
Power for Raw Space stands
Pg. 13
Air Conditioning will be functional from
18th September 2014.
Pg. 9
Table of Content
Exhibition Schedule ..................................................................... Page 5
Official Contacts ............................................................................Page 7 & 8
General Information ..................................................................... Page 9 to 11
Rules & Regulations ...................................................................... Page 13 & 14
Shell Scheme Booth package .........................................................Page 15 & 16
Important Exhibition Guidelines for Booth Designing ................... Page 17 & 18
Exhibitor Checklist of Mandatory Service Forms ........................... Page 19
Mandatory Forms .......................................................................... Page 20 - 26
Additional Service Forms ............................................................... Page 27 - 37
4
Exhibition Schedule
DATE
DAY
OPENING / CLOSING TIME
Build-up Days for Official and Private Contractors of Raw Space Exhibitors
16th September 2014
Tuesday
12:00 noon onwards
17th September 2014
Wednesday
CLOSING DEADLINE 05:00 PM
Stand Preparation and Display of Exhibits for Shell Scheme Exhibitors
17th September 2014
Wednesday
12:00 noon
All Exhibits Ready for Display
17th September 2014
Wednesday
CLOSING DEADLINE 05:00 PM
Exhibitor Check-in and Badge Collection
17th September 2014
Wednesday
10:00 AM onwards
On-Site Visitor Registration
18th - 21st September 2014
Thursday – Sunday
09:30 AM onwards
PALM™ Expo Delhi 2014 Official Show Time
18th - 20th September 2014
Thursday – Saturday
10:00 AM to 06:00 PM
21st September 2014
Sunday
10:00 AM to 04:00 PM
PALM™ Expo Delhi 2014 Official Show Closure
21st September 2014
Sunday
04:00 PM
Removal of Exhibits & Dismantling of Stands
21st September 2014
5
Sunday
05:00 PM untill midnight
Important Note for Exhibitors
•Exhibitors who have booked shell scheme stand are allowed access in the hall from 12:00 noon of 17th September
2014. During the build-up days for the Official & Private Contractors, unloading of goods and display of exhibit must
be done during the build-up period only. To ensure smooth operations on-site, the exhibitors are requested to
follow the exhibition schedule.
•Exhibition schedule should be adhered to strictly.
•Exhibitors are allowed access to the halls two hours before the official opening for any work completion.
•Exhibition will close at the given time. Exhibitors are advised to commence packing their exhibits and belongings
as soon as the exhibition ends on the last day. Arrangements with the freight forwarders will have to be made in
advance. Dismantling of shell scheme stands will commence immediately upon exhibition closing. Exhibitors are
advised to remove any items for display from the panels in their shell scheme booth space.
Important Note for Stand Contractors
•Contractor / Labour Badges should be requested in advance.
•Laborers without proper badges will not be permitted entry into the exhibition hall.
•Please secure the badges, as the same will be required for dismantling of booth on the 21st September 2014.
•Panels / platforms and other decoration for the interiors must be brought in prefabricated condition.
6
Show Contacts, Contractors & Services
• Organiser
Diversified Communications India Pvt Ltd
Address: 6-C/5 Sangeeta Apartments, Juhu Road, Mumbai 400 049, India
Tel: +91 22 2660 4560. Fax: +91 22 2660 4923
For Exhibition, Sponsorship and for any other exhibition queries contact:
Ramesh Chetwani – Exhibition Director ([email protected])
Akhil Varma – Manager - Sales ([email protected])
Smita Singh – Manager - Sales ([email protected])
For Marketing & Advertisement and other queries contact:
Pooja Tiwari – Marketing Manager ([email protected])
For Badges, catalogue entry or any other operational or logistic & queries contact:
Pratibha Menon – Manager Operations & Marketing ([email protected])
For Shipping & Transportation of Exhibits, Contact - Official Freight Forwarders:
1. Orient Marine Lines Pvt. Ltd.
Contact Person: Nitin Gupta
Tel: +91 11 45359923
Mobile: +91 98109 93392 / 93115 09827
Email: [email protected]
2.
R. E. Rogers India Pvt. Ltd.
Contact Person: Karthik Soman / Manoj Sharma
Tel +91 22 2820 3845/3088 0308 / 14
Fax +91-22-2820 8942
Email: [email protected]
3.
P S Bedi & Co. Pvt. Ltd.
Contact Person: Ankur Bharadwaj
Tel: +91 22 4032 1000/1/2/3/4
Mobile: +91 9004407888
Fax: +91 22 2920 9820
Email: [email protected]
Official Show Stand Contractor
Milton Exhibits (India) Pvt Limited
Contact Person: Sanjeev Reddiyar / Vinod Rathod
Mobile : +91 98677 72247 / +91 98677 72045
Tel : +91 22 67087071 / 67087076
Email : [email protected]
[email protected]
Web : www.milton-exhibits.com
7
Travel Partner
Crocus Travel Pvt. Ltd. – New Delhi
Contact Person: Pragya Shankar Chandra
Tel /Fax: +91 11 32044588
Mobile No. - +919899594353 / +918527562562 (24x7)
Email: [email protected] Web: www.crocustravel.com
Official Hotel
The LaLit, New Delhi
Contact Person: Vijay Bhalla
Tel: +91 11 4444 7777 Direct: +91 11 4444 7053
Mobile: +91 98181 26696 Fax: +91 11 4444 1234
Email: [email protected] Web: www.thelalit.com
Additional AV Equipment
CDP Computers (P) LTD.
Contact Person : Sanjay Moondhra
Tel: +91 11 26294288, 65381041 Mobile : +91 9711708090 Fax: +91 11 41606348
Email: [email protected] Web : www.AccrueOnline.com / www.IndianRenters.com
Additional Furniture and Power- Milton Exhibits
Milton Exhibits (India) Pvt Limited
Contact Person: Sanjeev Reddiyar / Vinod Rathod
Tel : +91 11 41454661 Fax : +91 11 41454660 Mobile : +91 9004709117, 7738363446
Email : [email protected] / [email protected] Web : www.milton-exhibits.com
Internet Service
Viablesoft Solutions Pvt. Ltd.
Mob: +91 9311979881
Email: [email protected]
8
General Information
Exhibition / Show Name: PALM™ Expo Delhi, 2014
Venue: PALM™ Expo (Hall No. 12 & 12A)
ITPO, Pragati Maidan, New Delhi
Exhibition Date: 18th - 21st September, 2014
Exhibition Time: 10:00 AM to 06:00 PM on 18th - 20th September 2014
10:00 AM to 04:00 PM on 21st September 2014
Organizer: Diversified Communications India Pvt. Ltd.
6-C/5 Sangeeta Apartments, Juhu Road,
Mumbai 400 049, INDIA
Tel: +91 22 2660 4560. Fax: +91 22 2660 4923.
Visitor Registration:
Hall 12 & 12A, Foyer
Timing:
10:00 am to 05:00 pm on 18th – 20th September 2014
10:00 am to 03:00 pm on 21st September 2014
Possession Of Booth
Possession of the Raw/Shell Scheme Booths will be given only to those exhibitors whose accounts have been settled in
full. Please refer to the schedule on page 5 or contact our Exhibition Director for more details.
Administration Of Exhibition
Administration of exhibition will be controlled by the Organiser (Diversified Communications India Pvt. Ltd.) from the
organiser’s office. Participants should contact Pratibha Menon – Operations Manager at the organiser’s office for
taking possession of their booth.
Vehicle Entry To Exhibition Site
Vehicle carrying display material/exhibits will be allowed to enter for bringing the exhibition goods inside the hall.
Unloading must be carried out as quickly as possible. All Entry and Exit to the Hall 12 & 12A will be from Gate 1.
Completion Of Stands
The Aisle carpet will be laid at 5:00 pm on Wednesday 17th September 2014. Booth building must therefore be completed
under all practical circumstances before the 5:00 PM DEADLINE. No more material can be brought in after that time.
Booth Cleaning
Exhibitors please note that the hall will be cleaned every day in the morning, afternoon & evening. Waste bins will be
emptied round the clock.
Break Down Schedule
Breakdown will commence on Sunday 21st September 2014 from 5:00 pm until MIDNIGHT only.
Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall.
Any items left in the hall after midnight of 21st September 2014 will be disposed of and charged to the exhibitor.
Security
We have engaged an alert and efficient security force and will do our best to ensure the safety of your exhibits.
Nevertheless, exhibitors are still requested to have their equipment’s and other precious belongings properly insured.
Organisers are not responsible for damage, pilferage or any other loss, during shipping, transportation and handling
and also at the exhibition venue. It is important that no one in your booth ever leaves wallets, purses, laptops, or other
electronic devices unattended during show hours or after the show closes. Anything that you can carry should be taken
out with you each night.
Air Condition
Pragati Maidan Exhibition Complex has air conditioning from 18th – 21st September, 2014.
9
Services & Facilities for Exhibitors
Company Name & Fascia
All exhibitors taking “Shell Scheme” stands must send their fascia name panel on or before the deadline. This is a
mandatory form which must be filled and returned to the organizers. Please refer to Form 4 (pg. 23).
Exhibitor Package
Exhibitors will be provided with, an exhibition package which will contain useful information such as the official show
catalogue, exhibitor car pass and exhibitor badges. Please collect your package on arrival from Organiser’s Office (Hall
12 Foyer) on 17th September 2014.
Exhibition Catalogue Entry
PALM™ Expo Delhi 2014, Official Catalogue will contain an alphabetical list of exhibiting companies and general
information about the conference and exhibition. Exhibitors are entitled to one complimentary entry, which will
include company name, address and the contact details plus a 200-words description of the company, products and
brands dealt in. Please refer to Form 1 (pg. 20).
Exhibitor Badges
Identification badges will be issued free to all stand personnel. These are non transferable.
Strict security will be maintained at the exhibition site and exhibitors without their badges will not be allowed to enter
the exhibition hall. If a badge is lost or misplaced or additional badges are required, please report the same to the
Organiser’s Office. Refer to Form 3 (pg. 22).
Contractor & Labor Badges
Contractor & Labor Badges should be requested in advance. Strict security will be maintained at the exhibition site and
contractors and laborers without their badges will not be allowed to enter the exhibition hall. Please secure the badges
for the dismantling period as well.
Advertisement in Official Catalogue
If you wish to advertise in PALM™ Expo Delhi 2014 Official Catalogue, please contact –
Pooja Tiwari – [email protected]
For rates, please refer to Form 8 (pg. 27).
Travel Partner
Diversified Communications India Pvt. Ltd., organisers of the PALM™ Expo Delhi 2014 has appointed Crocus Travel
Pvt. Ltd. as a Travel Partner. Exhibitors can contact them for any travel and accommodation requirements. To avoid
non availability of rooms and to enjoy the best discount possible on the room rates, kindly send your room reservation
requirements at the earliest. Please fill Form 10 (pg. 32) and send it to the contact person mentioned on the form before
the deadline.
Invitation Letter for Overseas Exhibitors
Overseas Exhibitors need a visa to enter into India. Overseas Exhibitors and Exhibitors expecting overseas delegates to
visit the PALM™ Expo Delhi 2014 must inform the PALM™ Expo office by filling the application form, providing complete
details as stated in the form. Upon receiving the information, an invitation letter addressed to the Indian Embassy in your
region will be dispatched to you on top priority. Please refer to Form 11 (pg. 35).
Extra Furniture/Fixture Hire
Extra furniture/fixtures can be ordered by filling Form 9. Furniture can be ordered onsite as well, however it would take a
minimum of 12 hours for delivery. We advise you to order the same before the exhibition. For your requirements, kindly
fill in Form 9 (pg. 28).
Internet Connection
Internet connection can be provided at your stand on request. Kindly fill in Form 13 (pg. 37). This connection will be
provided using a USB dongle.
10
Electric Supply & Load
Raw & Shell scheme booth Exhibitors requiring extra power or heavy load for an exhibit must fill in Form 5 (pg. 24).
Approved by ITPO
PALM™ Expo Delhi 2014 Exhibition and Conference is approved by India Trade Promotion Organisation (ITPO).
Participation Certificate
Kindly ensure the “Participation Letter” has been issued to you, as this document is very important, especially for
Customs and Octroi Purpose. Kindly mail Pratibha Menon at [email protected] incase you have not received the
same. The “Participation Letter” will be issued to you on receiving the entire payment for the booth booked / reserved.
Hostesses
Hostess services can be availed in exhibitor booths, during exhibit hours.
Please send in your requirement to Pratibha Menon, Operations Manager at [email protected]
Car Parking
Ample car parking is available for all our Exhibitors – FREE OF COST at the Venue. Special arrangements have been
made to ensure hassle free PARKING.
Parking pass will be provided in the exhibitor kit, which can be collected from the registration desk or organiser office.
Free parking facility is available only during the show days i.e. 18th – 21st September, 2014.
Audio Visual Equipment for Hire
A whole range of Audio Visual Equipment is available for hire for the show like LCD, LED, Plasma, DVD-Player, Desktop,
Printer, etc. The list and price is mentioned on Form 12 (pg.36). Please fill the form and send the request to the contact
mentioned on the form before the deadline.
Freight Forwarding
The PALM™ Expo Delhi 2014 is approved for International Carnet. Please study the guidelines provided by our
following Official Freight Forwarders:
•Orient Marine Lines Pvt. Ltd. • R.E. Rogers India Pvt. Ltd. • P S Bedi
Note: Please refer to page # 7 for contact details of the above mentioned freight forwarders.
Exhibitors can also ship material through their own regular contracted freight forwarders, however the organiser must
be provided with details of the appointed freight forwarders.
Health & Safety
Exhibitors are hereby informed that the PALM™ Expo Delhi 2014 has applied for various licenses including Building &
Factory, Pest Control, Fire Department, etc. In case of an emergency, an Ambulance on all setup days and the three
days of the expo will be stationed near the Entry of the Exhibit Hall. Medical staff too will be deployed to register first
aid if necessary. The First Aid Kit will be located and displayed prominently in the Registration Hall.
11
12
Co-Located with
PA
LM
PO
EX
EN
TR
Y
Emergency
Exit
Hall 7 - 11, Pragati Maidan, New Delhi
ELCOMA’s Light India
Hall-12A
Emergency
Exit
FLOOR MAP
Foyer
Registration
Emergency
Exit
Store
Rest
Room
(Female)
Service /
Emergency Exit
Hall-12
Rest Room
(Male)
Elect.
Room
Exit
Elect. Room
Service /
Emergency Exit
Rest Room
(Female)
Service / Emergency Exit
Rest Room (Male)
Store
ENTRY
FROM
LIGHT
INDIA
Rules & Regulations
Demo of Products
1. PALM™ Expo Delhi 2014 is a trade focused Expo. We understand that Audio Visual demos and presentations in the
booth help to attract visitor’s attention. But Exhibitors are requested to please keep the volumes low so that it
does not disturb fellow exhibitors and/or the meetings that are conducted in neighboring booths.
2. Exhibitors please note that Hall No. 12 & 12A is a Quiet Hall. Demo of electronic musical instruments like Keyboards,
Guitars, DJ mixers and consoles, etc must be conducted through headphones. Demo of Equipment that cannot be
performed through headphones must be conducted in sound proof demo rooms constructed within the booth area.
Playing on Acoustic Drum sets by demonstrators or by visitors WILL NOT BE ALLOWED.
3. Demos through laptop and desktops at the booths - must abide by the 75dB noise level and direct the sound into
the center of the booth area.
4. Demo of all Electronic Equipment can be done through headphones. Demo of Electronic Guitars connected to amps
will have to be conducted in sound proof demo rooms.
Sound Level
1. In Hall 12 & 12A, the volume level when taken at adjacent or opposite stands must not exceed 75dB. All low sound
emitting monitors and loud speakers should also be directed inwards, towards the center of the booth and not
outwards.
2. Exhibiting companies - the sound level when taken at adjacent or opposite stands must not exceed 75dB. Strict
action will be taken against exhibitors not adhering to this sound level.
3. Artist performances or demos aided with loudspeakers connected to amplifiers is strictly restricted in the Hall.
Exhibitors who desire to conduct artist performances at their booths in Hall, must do so in specially constructed sound
proof rooms located within their booth area. Also ensuring that the sound does not filter out of the demo rooms built.
Approved by ITPO & ATA Carnet
The PALM™ Expo Delhi 2014 - Exhibition and Conference is approved by The Indian Trade Promotion Organisation
(ITPO). The Facility of duty free temporary import (ATA Carnet) will be available only to foreign exhibitors/participants,
who have confirmed their participation in the above exhibition by remitting participation fee in foreign exchange.
The goods must be re-exported within a period of six months from the date of import or any other period, as may be
stipulated by the Customs Authorities in India.
Please Note: A copy of the ITPO approval has already been provided to the authorized official freight forwarders
appointed by the PALM Expo organisers.
Participation Letter
It is very important to seek the CERTIFICATE OF PARTICIPATION from the organisers, as it is a very important document,
that authenticates your participation at the PALM™ Expo Delhi 2014. The CERTIFICATE OF PARTICIPATION will be issued
to Exhibitors who have confirmed their participation and have been allotted their respective booth numbers. The
CERTIFICATE OF PARTICIPATION is very important and has to be provided to the Freight Forwarder along with the
required documentation while dispatching the goods for exhibit at the PALM™ Expo Delhi 2014.
Double Decker Booth
In order to be granted permission, to build a double decker booth, exhibitors are requested to send three copies of the
booth drawing by 10th September 2014 to the organisers, for taking the approval from the ITPO.
If the double decker booth is built without the approval, the authorities have the right to stop construction and
close the entire booth. Please refer to the guidelines mentioned on page 17 & 18.
Completion of Booth
The exhibitors must ensure that aisles are not blocked during erection of their booth, the contractor removes his
offcuts and debris from the hall from time to time and at the end of each day. Please ensure the booth construction
is completed by 5:00 pm on 17th September 2014. Anything found in the aisles after the 5:00 pm deadline, will be
considered as waste and will be disposed by the house keeping.
13
Live Flame
No gas stove and other implements using live flame are permitted inside the halls for any purpose.
Damage of Exhibition Area
1. The Exhibitor shall not injure, nor mar, nor in any manner deface the said premises. The Exhibitor shall be liable for
any damage caused to building floors, walls, columns, booth equipment, and any other property, and will pay to
the producer upon demand, such sum as shall be necessary to restore said premises to their present condition. The
Exhibitor hereby assumes full responsibility for the character, acts and conduct of all persons acting for on behalf of
said Exhibitor.
2. All exhibitors are advised to clear their equipment from the Exhibit Hall premises after the Expo is over. The
Organiser will not be responsible for any loss or damage to the equipment left behind and will not store any
material whatsoever.
Electric Connection
1. All electrical wiring work will be carried out only by licensed electrical contractors. No overloading of connection at
any point of electrical output than the sanctioned load is permissible.
2. Each stall should have and adequate rated switch fuse unit, MCB or cut-out to enable isolation in case of any
emergency/overloading.
Lighting
Only spotlights are to be used for stall lighting. Halogen and other floodlights are not to be used.
Important Instruction:
•The Exhibitor shall not permit the premises to be used for any improper, immoral or objectionable purpose
specifically to X-rated adult, R-rated and/ or sexually provocative pictures, posters, literature, or programming.
•Mounting of any exhibit material or promotion material on the walls of the exhibition floor are not allowed.
Please note that the above Rules will be closely monitored.
14
Shell Scheme Booth Package
Shell Scheme
1. Booth Construction
The booth is constructed from white pifex panels of standard size of 1 mtr in width and 2.4 mtr in height.
For your booth dimensions, kindly email your request to [email protected] and the same will be provided within 24
hours.
2. Fascia Board
Fascia is provided to shell scheme booths only.
3. Electricity
One power outlet is provided in each booth of 5/15 amps, located on the back wall of the booth.
Unless specified by the Exhibitor
AC 230 V
Single Phase
24 hours Electricity Supply during the Expo days and Power Connections of higher current will be
provided on request. At an additional reasonable charge.
4. Carpet
All booths will be provided with carpet.
5. The shell scheme booths will be fully furnished as per the following chart
Standard Furniture provided in shell scheme includes:
STALL AREA
(sq m)
INFO COUNTER
CHAIR
ROUND TABLE
SPOT LIGHTS
POWER POINT
(5/15 AMPS)
Dustbin
9 to 17
1
3
1
3
1
1
18 to 26
2
6
1
6
2
2
27 to 35
3
9
1
9
3
3
36 to 44
4
12
1
12
4
4
45 to 53
5
15
1
15
5
5
54 to 62
6
18
1
18
6
6
6. Booth Cleaning
Please note that booth cleaning charges are included in the space rental costs. All booths will be cleaned and carpet
vacuumed prior to the inaugural of the Expo. Extensive cleaning of the booth will be carried out early morning on all
three days of the Expo. Waste Bins will be emptied at regular intervals and or with permission of the Exhibitor.
We would expect all the exhibitors to ensure that their booths are well maintained and kept free of clutter at all times.
This will help you look professional & impressive.
Next Page:
Sample layout with dimensions for branding.
15
A Sample 3D Layout of Shell Scheme Booth
Front View
Width 963mm
Top View
535
mm
Width 3m
Dimension for stall branding
Single panel: Width 963mm
Height 2382 mm
Information Counter Table: 1030 x 535 x 760mm H
16
760mm
Height 2382 mm
Height 2.4m
Spot Light
1030mm
Important Exhibition Guidelines for Booth Designing
1. DESIGN APPROVAL:
Exhibitors who wish to erect their own stand may do so, provided prior indication of the same should be made
while signing the application form.
“RAW SPACE” exhibitors must provide the layout, elevation & the perspective drawings of their proposed
design for approval, at least by 18th August 2014, i.e. 30 days before the event in order to obtain approval
from the Organisers
The drawings must also clearly show layout of exhibits, logo details, supporting stand electrical points etc. and
clearly indicate wall/panel height, exhibits, meeting rooms etc.
2.WALLS (Height & Width)
The maximum height of any wall facing the aisle cannot exceed 10 ft and a maximum length of 75% of the booth
space facing the aisle.
2A. Any stand-alone branding structure on any side of the booth, cannot exceed a height of 12 ft.
2B. Height of back wall against the periphery of the Hall will be allowed up to 14 ft only.
2C.
Booth designs using a truss, should ensure that the truss height does not exceed 14 ft.
2D. If masking cloth or cloth banner need to be suspended from the truss, minimum clearance from ground level
of 9 ft must be maintained.
2E. Booth construction should be independent of the walls, columns and roof of the halls.
3. DIVIDING WALLS
On divided sites, the maximum height for dividing walls is 12 ft. No branding is allowed on the reverse side. Such
walls overlooking adjoining stands must be clad and finished in a neutral plain colour only.
4.POWER
Raw Space is provided bare without any power connections. Please ensure that the Power supply is ordered in
advance from the official contractor by filling the form available in the Exhibitor Manual Form 5 (pg. 24) by 28th
August 2014
5. CARPETING, FURNITURE & SPOTLIGHTS
Raw Space is provided bare, without carpeting, furniture & spotlights. Any requirements must be ordered in
advance from the official contractor by filling the form available in the Exhibitor Manual Form 9 (pg.28).
6. ACCESS TO UTILITIES
Access must be given to any Fire Exit, Electrical box, Service room etc. falling within the exhibitor’s stand area.
7. EXHIBIT LIMITED TO BOOTH SPACE
No part of the booth including the fascia, signs, lighting, truss, corner posts or other fittings, shall project into or
overhang any aisle or adjacent stands or obscure any fire exit or exit signs.
8. PREFABRICATION OF BOOTH
Woodwork in the Halls is strictly prohibited. Platforms / Panels and other decorations for the interior must be
brought in prefabricated condition. Only assembly and finishing will be allowed in the Hall.
17
9. MEZZANINE LEVEL
The extent of area of Mezzanine construction will be governed by the following:
9A. Stalls below 108sqm – No Mezzanine
9B. Stalls above 108sqm – Mezzanine should be 10% of the booked area.
9C. All Mezzanine construction should have a clearance of 2m from the false ceiling of the Halls. The clear height available in Hall 12 & 12A is 5.5m.
9D. Booth design and plan with structural stability certificate from a qualified structural engineer of the stall for consideration of ITPO. Mezzanine construction should be taken up only on ITPO’s approval.
9E. Mezzanine level must be built at a height of 8 feet from the ground level. No build up is allowed on the
mezzanine floor. The railing design, material and construction have to be strong enough to secure from any mishap.
9F. The exhibitor shall submit the plan with structural stability certificate from a qualified structural engineer of the stall for consideration of ITPO. The responsibility of safety of structure shall lie solely on the exhibitor/
organizer.
9G. Mezzanine construction should be taken up only on ITPO’s approval.
10. PERFORMANCE BOND BY STALL CONTRACTORS
All raw-space contractors must provide a refundable performance bond of Rs. 50,000 cheque paid to Organiser Diversified Communications India Pvt. Ltd. This amount will be used towards any damages caused by the contractor
during the build-up or tear down of stands. Any costs borne by the official contractor will be deducted from the
bond without prior notice and/or approval. This includes (but is not restricted to) non-adherence to the build-up
& tear down schedule and guidelines as specified by the organiser, upaid orders and venue fees/fines. Contractors
may not commence build-up before the bond is handed over to Organiser. Please refer to Form 7 (pg. 26).
11.STORAGE
All Exhibitors must try to ensure that empty cartons & crates are stored in the designated storage space only,
provided by the organiser. Kindly avoid storage of any kind behind the display walls because it hinders the
emergency exits and thus violates the health and safety regulations of the venue.
© Copyright Diversified Communications India Pvt. Ltd. 2013
18
ORDER FORMS AND IMPORTANT DEADLINES
Mandatory Form (Shell Scheme & Raw Space)
FORM No
FORM Title
Page No
Submit to
Deadline
FORM 1
Show Directory Listing
20
Organiser
1th September 2014
FORM 2
Products & Services Index
21
Organiser
1th September 2014
FORM 3
Exhibitor Badges
22
Organiser
1th September 2014
Mandatory Forms for Shell Scheme Exhibitors
(along with the above Mandatory Forms)
FORM 4
Fascia Name Panel
23
Diversified Communications
28th August 2014
Mandatory Forms for Raw Space Exhibitors
(along with the above Mandatory forms)
FORM 5
Electric Supply Order
24
Milton Exhibits
28th August 2014
FORM 6
Stand Contractor Declaration
25
Organiser
28th August 2014
FORM 7
Stand Contractor Performance
Bond
26
Organiser
28th August 2014
Additional Services Order Forms
FORM 8
Advertisement
27
Organiser
1th September 2014
FORM 9
Additional Furniture, Lighting
& Display Aids
28 - 31
Milton Exhibits
1th September 2014
FORM 10
Hotel Reservation
32 - 34
Crocus Travel Pvt. Ltd.
28th August 2014
FORM 11
Visa Invitation Letter
35
Organiser
IMMEDIATE
FORM 12
AV Equipment
36
CDP Computers (P) LTD.
1th September 2014
FORM 13
Internet Services
37
Viablesoft Solutions Pvt. Ltd.
1th September 2014
Please note:
• All mandatory forms must be returned to Diversified Communications India within the stipulated cut-off dates.
• In order to avoid any delay on the services, please follow the instructions and submit requirements on time to the
concerned people.
• Late exhibitors after the stipulated deadline date are requested to submit all the required forms immediately.
19
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
FORM 1
Show Directory Listing
Deadline: 1st September 2014
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
This is a complimentary service and exhibitor is entitled to one complimentary listing in the official show directory.
Y
R
O
T
A
D
N
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Kindly attach the following documents along with this form:
1. Company Profile (200 words)
2. Products dealt in
3. Brands
4. Logo
A
M
Important Note:
•All the above mentioned information will appear in the show directory. Please ensure accurate information is
provided.
• The above details must be sent via email on or before the deadline to [email protected]
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
20
Please complete and return this form to:
FORM 2
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Product & Services Index
Deadline: 1st September 2014
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Y
R
O
T
A
D
N
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Please mark the product / products your company deals in:
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
Line Arrays
Loudspeaker Systems
On-Air Consoles
Live Mixing Consoles
Music Recording Consoles
Lasers & Lights
Amplifiers
PA Systems
DJ Systems
Headphones
Microphones
Wireless Systems
Audio/Visual Systems
Music Recording Hardware
Music Recording Software
Test & Measurement Gear
Signal Processors
Switchers
A
M
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
DI Boxes
Keyboards
Plug-ins
Computer Peripherals
Studio Monitors
Acoustic Materials
Cabinets
Bags & Flight Cases
Speaker Components
DLP Projectors
Video Walls/Tiles
Large Screen LEDs/LCDs
Accessories
Professional Audio
Commercial Audio
Live Sound Gear
On-Location Gear
n-Air Gear
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
□
Install Sound Gear
Lasers & Lights
Stage Elements
Cables & Connectors
Music Production Hardware
Music Production Software
Pro Audio Accessories
DJ Gear
Home Theatre
Components
Projectors
Display Solutions
Service Centres
Publishers
Training Institutes
Acousticians & Designers
Project Consultants
Others
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
21
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
FORM 3
Exhibitor Badges
Deadline: 1st September 2014
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Y
R
O
T
A
D
N
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Badges can be collected from the Exhibitors Desk located in the Foyer area at the entrance of Hall 12 & 12A on 17
September 2014.
Representatives Name
Company Name
A
M
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
22
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
FORM 4
Fascia Name Panel
Deadline: 1st September 2014
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Y
R
O
T
A
D
N
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Note:
•This is an important form for shell scheme exhibitors
•Raw space exhibitors can endorse this form as Not Applicable
•Company name should not exceed 30 characters, and the format will be standard for all shell scheme stands
•Logo if required will be charged additionally.
A
M
Company Name in English: (BLOCK LETTERS ONLY)
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
23
Please complete and return this form to:
FORM 5
Milton Exhibits
Contact Person: Vinod Rathod
Electric Supply Order Form
Deadline: 28th August 2014
Tel : +91 22 67087071 / 67087076
Mobile: +91 7738363446
[email protected]
www.milton-exhibits.com
Company Name_______________________________________________Stand No: ____________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Main Electric Supply
KW
Rate/KW - ` 1600
Amount
Service Tax 12.3%
TOTAL
Above rates include cost of minimum electricity & consumption charges, connection charges, cabling & DP
Please Note:
1. Service Tax@ 12.36% is applicable.
2. Full cost shall apply for cancellation of order after the form is received.
3. Order is only valid on full payment.
Bank details of Milton Exhibits for payment:
COMPANY NAME: MILTON EXHIBITS (INDIA) PRIVATE LIMITED
Bank Name: HDFC BANK; Bank Address: The Amaltas Co-op.Hsg.Soc.Ltd., Juhu-Versova Link Road, Ward-K (West),
Andheri (West), Mumbai - 400053.
RTGS/NEFT IFSC: HDFC0000019; A/c No.: 00198730000154; PAN NO: AACCP4520D.
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
24
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
FORM 6
Stand Contractor Declaration
Form
Deadline: 28th August 2014
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
We hereby confirm that the following contractor has been appointed, to erect our stand at the above mentioned
exhibition. We also confirm that they have read and understood the relevant regulations as issued by Diversified
Communications India Pvt. Ltd. and therefore, agree to abide the same by submitting Form 6.
Appointed Contracting Company______________________________________________________________________
Contact Person/s:___________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Exhibitors Name:____________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
25
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
FORM 7
Stand Contractor
Performance Bond Form
Deadline: 28th August 2014
Contractor Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Client (Exhibitor Name):_____________________________________________________________________________
Stand No: __________________________________Hall No:_____________________Booth No: __________________
Notes:
The performance bond is to be in the form of a current-dated cheque, in the name of Diversified Communications
India Pvt. Ltd. The amount of this bond is ` 50,000. Should there be any further fines incurred, the exhibitor and their
contractor will be informed accordingly.
1. Details of works to be carried out including the dimensional drawings showing the front, side and back perspectives,
elevation and floor layout of the stand should be submitted 40 days prior to th exhibition in order to attain approval
from Bombay Exhibition Centre
2. Electrical Installations shall be of a nature to ensure safety in the utilization of electricity and shall be carried out in
a competent manner
3. Double decker stand processing fees will be decided by the Organiser.
All Raw Space contractors must provide a refundable performance bond of Rs. 50,000 paid to the organisers –
Diversified Communications India Pvt. Ltd. This amount will be used towards any damages caused by the
contractor during the build-up or tear-down of stands. Any costs borne by the official contractor will be deducted
from the bond without prior notice and/or approval. This includes (but is not restricted to) non-completion of
work, unpaid orders and venue fees/fines. Contractors may not commence build-up before the bond is handed
over to organisers – Diversified Communications India Pvt. Ltd.
Important Note:
Stall Contractor / Labour Badges can be ordered in advance. Send your request with the quantity of badges required
for build up & dismantling to Pratibha Menon, Oprations Manager at [email protected]
Strict security will be maintained at the exhibition site and exhibitors without their badges will not be allowed to enter
the exhibition hall.
Signed by the Stand Contractor:___________________________________Date:_____________________________
26
Please complete and return this form to:
FORM 8
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Advertisement Form
Deadline: 28th August 2014
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
Exhibiting Company Name__________________________________________________________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Exhibitor Directory
Outside Back Cover
` 12,500
Inside Front Cover
` 12,000
Inside Back Cover
` 11,500
Full Page Color
` 10,000
Technical Specifications for Ad artwork.
Full Page AD
Trim (cut size)
Type (text area)
Bleed size
210 mm height x 148.0 mm width
background colour or image to exceed 3mm on all 4 sides (see bleed size).
190 mm height x 127 mm width
216 mm height x 154 mm width
AD Material Requirements
Digital File such as InDesign CS5 (INDD), EPS, PDF or CDR (corel x5) are acceptable. Bitmap images used in the advertisement
should be high resolution of 300 dpi, in CMYK colour mode. Type and important subject matter should be kept within the
‘Type’ area. Text should be converted to curves or outlined. Spot or pantone colours to be converted to CMYK mode.
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
27
Please complete and return this form to:
Milton Exhibits
Contact Person: Vinod Rathod
Tel : +91 22 67087071 / 67087076
Mobile: +91 7738363446
[email protected]
www.milton-exhibits.com
FORM 9
Additional Furniture, Lighting
& Display Aids
Deadline: 28th August 2014
Company Name_______________________________________________Stand No: ____________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Note: If you require furniture, lighting or display aids in addition to the ones provided in the booth package, please
refer to the list of items provided in the next page. If required, please fill the form and resend it to the above contact.
Item Code
Item Description
Size
Qty
Total Price
Please Note
1. Service Tax@ 12.36% is applicable.
2. Full cost shall apply for cancellation of order after the form is received.
3. Order is only valid on full payment.
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
28
MILTON EXHIBITS (INDIA) PVT. LTD.
CHAIR, SOFA &
TABLES
Office : A-54, 1st Floor, DDA Shed,
Okhla Industrial Area, Phase-2
Tell.: 011-41454661/2/3
Fax.: 011-41454660
Email: [email protected]
ME-C 01
Rs.500/Arm Black Leather Chair
ME-C 02
Rs.500/White Leather Chair
ME-S 01 Rs.1200/Black Leather
Single Seater Sofa
ME-S 02 Rs.2000/Black Leather
Double Seater Sofa
ME-T 02 Rs.800/Round Cocktail Table
600R x 1100mm H
ME-T 03 Rs.600/Round Table
850R x 760mm H
460 x 430 x 820mmH
680 x 680 x 740mmH
ME-T 06 Rs.600/Square Table
740 x 740 x 760mm H
420 x 400 x 840mmH
1400 x 680 x 740mmH
ME-C 03
Rs.500/Chrome Black Leather Chair
420 x 400 x 840mmH
ME-S 03 Rs.3000/Black Leather
Three Seater Sofa
2080 x 680 x 740mmH
ME-T 04 Rs.600/Round Table Four Leg
850R x 760mm H
ME-C 04
Rs.500/Chrome White Leather Chair
420 x 400 x 840mmH
ME-T 01 Rs.700/Glass Round Table
800R x 760mm H
ME-T 05 Rs.1000/Meeting Table
1200 x 800 x 760mm H
ME-T 07 Rs.600/Square Table Single Leg
740 x 740 x 760mm H
All right reserved. No part of this publication may be reproduced in any form or by any means,
Including photocopying and recording without the written permission of the publisher.
29
MILTON EXHIBITS (INDIA) PVT. LTD.
Office : A-54, 1st Floor, DDA Shed,
Okhla Industrial Area, Phase-2
Tell.: 011-41454661/2/3
Fax.: 011-41454660
Email: [email protected]
TABLES, BARSTOOL &
MODULAR SYSTEM
ME-T 08 Rs.800/Square Cocktail Table
550 x 550 x 1100mm H
ME-BS 01 Rs.900/White Barstool
370 x 750mm H
ME-BS 02 Rs.900/Black Barstool
370 x 750mm H
ME-SYS 01 Rs.800/Information Counter
1030 x 535 x 760mm H
ME-SYS 02 Rs.1200/Lockable Counter
1030 x 535 x 760mm H
ME-SYS 03 Rs.1200/Two Tier Counter
1030 x 535 x 1030mm H
ME-SYS 04 Rs.1000/Podium
535 x 535 x 760mm H
ME-SYS 05 Rs.2500/Small Showcase
1030 x 535 x 1030mm H
ME-SYS 06 Rs.3500/Slim Showcase
535 x 535 x 2000mm H
ME-SYS 07 Rs.4500/Tall Showcase
1030 x 535 x 2000mm H
ME-SYS 08 Rs.2000/Folding & Sliding Door
950 x 2470mm H
ME-SYS 09 Rs.2000/Fnt & Swing Door
950 x 2470mm H
All right reserved. No part of this publication may be reproduced in any form or by any means,
Including photocopying and recording without the written permission of the publisher.
30
MILTON EXHIBITS (INDIA) PVT. LTD.
Office : A-54, 1st Floor, DDA Shed,
Okhla Industrial Area, Phase-2
Tell.: 011-41454661/2/3
Fax.: 011-41454660
Email: [email protected]
ME- SYS 10 Rs.400/Wooden Shelf
300 x 1000 mm H
MODULAR SYSTEM,
ACCESSORIES & ELECTRICAL
ME- SYS 11 Rs.600/- ME- A 01 Rs.1200/Glass Shelf
Floding Brochure Rack
300 x 1000 mm H
380 x 270 x 1380mm H
ME- E 03 Rs.500/T.5 Tube Light 2 Ft
ME- E 07 Rs.600/3v Led Down Light
(Showcase)
ME- E 04 Rs.500/T.5 Tube Light 3 Ft
ME- A 02 Rs.150/- ME- E 01 Rs.500/150W Long Arm Light
Dustbin
260 x 280mm H
ME- E 05 Rs.500/T.5 Tube Light 4 Ft
ME- E 08 Rs.2000/150 W Metal Light
ME- E 06 Rs.500/12v 50 W Down Light
(Showcase)
ME- E 09 Rs.2000/70 W Metal Light
ME- E 02 Rs.400/100 W Spot Light
ME- E 11 Rs.600/15 AMP-Power Strip
ME- E 10 Rs.350/15 AMP - Power Point
Bank details of Milton Exhibits for payment:
COMPANY NAME: MILTON EXHIBITS (INDIA) PRIVATE LIMITED
Bank Name: HDFC BANK; Bank Address: The Amaltas Co-op.Hsg.Soc.Ltd., Juhu-Versova Link Road, Ward-K (West),
Andheri (West), Mumbai - 400053.
RTGS/NEFT IFSC: HDFC0000019; A/c No.: 00198730000154; PAN NO: AACCP4520D.
All right reserved. No part of this publication may be reproduced in any form or by any means,
Including photocopying and recording without the written permission of the publisher.
31
Please complete and return this form to:
FORM 10
Crocus Travel Pvt. Ltd. – New Delhi
Contact Person: Pragya Shankar Chandra
Hotel Reservation Form
Deadline: 28th August 2014
Tel / Fax: +91 11 32044588
Mobile: +919899594353 / +918527562562 (24x7)
[email protected]
Web: www.crocustravel.com
To make your reservation, Please complete the booking request information below:
PERSONAL DETAILS
First Name :
Last Name :
Mailing Address :
City
Postal Code
Phone
Fax
Mobile
Email
Accompanying
Person
HOTEL RESERVATION
Name of Hotel
Room Type
Check-in date
□ Single Room
□
Double Room
DD/MM/YYYY
Check-out date
DD/MM/YYYY
ARRIVAL / DEPARTURE DETAILS
Date of Arrival
DD/MM/YYYY
Date of Departure
Flight Number
Flight Number
Arrival Time
Departure Time
Arrival From
Departure To
DD/MM/YYYY
PLEASE KEEP A COPY FOR YOUR RECORDS
32
Hotel Accommodation Tariff
Categories
5 Star
4 Star
Distance
from
Airport to
Hotel
Distance
from
Hotel to
Venue
Rates for
Single/Double
Meal Plans
Rates in US
Dollars
Hotel The Park
New Delhi
29 Kms
02 Kms
INR 5500/-
Breakfast &
All Taxes
92 USD
Hotel Sangri-la
Eros
28 Kms
02 Kms
INR 7600/-
Breakfast &
All Taxes
127 USD
Hotel Crown
Plaza Mayurvihar
21 Kms
07 Kms
INR 5800/-
Breakfast &
All Taxes
96 USD
Hotel Oberoi
New Delhi
22 Kms
14 Kms
INR 8500/-
Breakfast &
All Taxes
144 USD
Hotel Radisson
Dwarka
05 Kms
13 Kms
INR 5500/
Breakfast &
All Taxes
92 USD
Hotel Sherwani
Sundarnagar
26 Kms
01 Kms
INR 4500/-
Breakfast &
All Taxes
77 USD
Hotel The Connaught
28 Kms
03 Kms
INR 4000/-
Breakfast &
All Taxes
70 USD
Country Inn By
Carlson Delhi
Saket
26 Kms
04 Kms
INR 3900/-
Breakfast &
All Taxes
69 USD
Hotel Holiday Inn
32 Kms
04 Kms
INR 4500/-
Breakfast &
All Taxes
77 USD
Hotel Mapple
Emerald
02 Kms
23 Kms
INR 3500/-
Breakfast &
All Taxes
65 USD
Hotel Names
Continued on next page
Crocus Travel Pvt. Ltd.
Regd. Off.: C-70, Lane No.3, Ambedkar Lane, Vinodpuri, Dabri, Palam Road, New Delhi - 110045,
Delhi (India) Tel / Fax: +91 11 32044588 | Mob: +91 8527562562 | Email: [email protected]
United Kingdom Office: +447448449404 27, Gourick Street, South Shields, Tyre and Wear Pin: NE 334JT.C
Website: www.crocustravel.com / www.crocustravel.org / www.crocustravel.in
Our Services:- Tour Packaging, Car Rental, Hotel Booking, Air Ticketing, Foreign Exchange
33
Categories
3 Star
2 Star
Distance
from
Airport to
Hotel
Distance
from
Hotel to
Venue
Rates for
Single/Double
Meal Plans
Rates in US
Dollars
Hotel Jukaso
30 Kms
02 Kms
INR 3200/-
Breakfast &
All Taxes
54 USD
Hotel Emerald
30 Kms
02 Kms
INR 3300/-
Breakfast &
All Taxes
56 USD
Hotel Asian
International
30 Kms
02 Kms
INR 2800/-
Breakfast &
All Taxes
50 USD
Hotel Yug Villa
26 Kms
03 Kms
INR 2100/-
Breakfast &
All Taxes
37 USD
Hotel Intercity
33 Kms
03 Kms
INR 2800/-
Breakfast &
All Taxes
50 USD
Hotel Amrapali
Grand
26 Kms
04 Kms
INR 3200/-
Breakfast &
All Taxes
54 USD
Imperial Apartments and Hotels
22 Kms
04 Kms
INR 2800/-
Breakfast &
All Taxes
50 USD
Hotel Arihant
Palace
22 Kms
04 Kms
INR 1100/-
Breakfast &
All Taxes
20 USD
Hotel Sunstar
Residency
22 Kms
04 Kms
INR 1300/-
Breakfast &
All Taxes
24 USD
Hotel Names
Inclusions: Welcome drink on arrival buffet breakfast and Complimentary discount voucher on meal
Important Notes: - Above room rates are inclusive of all govt. taxes (Luxury Tax and Service tax)
Crocus Travel Pvt. Ltd.
Regd. Off.: C-70, Lane No.3, Ambedkar Lane, Vinodpuri, Dabri, Palam Road, New Delhi - 110045,
Delhi (India) Tel / Fax: +91 11 32044588 | Mob: +91 8527562562 | Email: [email protected]
United Kingdom Office: +447448449404 27, Gourick Street, South Shields, Tyre and Wear Pin: NE 334JT.C
Website: www.crocustravel.com / www.crocustravel.org / www.crocustravel.in
Our Services:- Tour Packaging, Car Rental, Hotel Booking, Air Ticketing, Foreign Exchange
34
Please complete and return this form to:
Diversified Communications India Pvt. Ltd.
Contact Person: Pratibha Menon
Tel: +91-22-2660 4560
Fax: +91-22-2660 4923
[email protected]
www.divcom.in
FORM 11
Visa Invitation Letter
Application
Deadline: IMMEDIATE
•The government of India requires residents of most countries to obtain a before entry into India. This can
sometimes be a lengthy process so we advise you to apply well in advance.
•For more information you can log on Indian government official website at www.passportindia.gov.in
•To get an invitation letter please fill the form and resend to the above contact.
I am an/a: □ EXHIBITOR
□ VISITOR
NAME OF APPLICANT (Please write in BLOCK letters)
First Name:
Middle Name:
Last Name:
Organization:_______________________________________________Occupation: ____________________________
Address:__________________________________________________________________________________________
Postal Code________________________________________________City____________________________________
Tel: ___________________________________ Fax:_________________________ Mobile:_______________________
Email:_______________________________________________
Nationality:________________________________ Religion:_______________________Gender: □ Male □ Female
Passport No.
Place of Birth ___________________ /___________________ (City, Country)
Date of Birth : ________/___________/_______ (DD/MM/YYYY)
Date of Issue : ________/___________/_______ (DD/MM/YYYY)
Date of Expiry : ________/___________/_______ (DD/MM/YYYY)
Duration of Stay: _______________________________________________________________________
Country / City of Embassy where you would like to apply visa from: ..................................................................................
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
35
Please complete and return this form to:
FORM 12
CDP Computers (P) LTD.
Contact Person : Sanjay Moondhra
Tel: 011-26294288, 65381041 Fax: 011-41606348
Mobile : 9711708090
Email: sanjay@ AccrueOnline.com
Web : www.AccrueOnline.com / www.IndianRenters.com
AV Equipments Form
Deadline: 28th August 2014
Company Name_______________________________________________Stand No: ____________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Rental Charges Per Day
Sr. No.
Equipment
Rate per day (`)
1
2
3
42” Plasma with DVD Player & Stand
50” Plasma with DVD Player & Stand
61” Plasma with DVD Player & Stand
2000
3500
7500
4
5
6
7
8
9
10
11
12
32” Flat TV with DVD Player
LCD Projector 3000 ANSI lumens
LCD Projector 3500 ANSI lumens
P IV Computer with 15” TFT Monitor
P IV Computer with 17” TFT Monitor
17” TFT Monitor
19” TFT Monitor
All in One Computer with Touch Screen
Laptop (Price range as per product specification)
13
DVD Player
300
14
15
32” LCD Monitor with DVD Player
42” LCD Monitor with DVD Player
1500
2000
1500
1200
2000
650
750
300
350
3500
350-750
Note: Apple MAC, Tablet/IPAD, mobile Phones & DSLR Cameras, 3G Dongle(without SIM) also available on rent.
Please contact us for availability & quote.
TERMS & CONDITIONS:
• Tax Extra as applicable • Rental payment will be in advance • Delivery will be made within 2-4 day after receiving the order.
• Deliver Charges will be charge extra at actual • CDP will maintain service and maintenance of the above mentioned products in
Delhi-NCR/Mumbai/Bangalore/Pune only • The entire responsibility of the products will be of your organization i.e. any Breakage /
Theft / Burnt shall be charged extra at actual • You are requested to book your order as early as possible to avoid unavailability of
material • The customer undertakes not to upload any pirated software on the Desktop and if it does so, it does it on its own cost
and consequences.
Please feel free to contact for any technical / commercial clarification.
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
36
Please complete and return this form to:
Viablesoft Solutions Pvt. Ltd.
Mob: +91 9311979881
Email: [email protected]
FORM 13
Internet Service Form
Deadline: 28th August 2014
Company Name_______________________________________________Stand No: ____________________________
Contact Person:____________________________________________________________________________________
Tel: ________________________________________ Fax:________________________Mob: _____________________
Address:__________________________________________________________________________________________
________________________________________________________________________________________________
Email:_______________________________________________Website:_____________________________________
Internet
WIFI Connectivity through 3G Dongle
Unit Price
INR
Quantity
Total
4500 per unit
Service Tax 12.36%
Grand Total
Note:
• The rates mentioned above are for the show days only
• The dongle is on rental basis and exhibitors will be charged INR 4,500 for any loss or damage
• All onsite orders are subject to availability
Name:____________________________________________________Position:________________________________
Signature:_________________________________________________Date:___________________________________
37
For more details contact:
Ramesh Chetwani – Exhibition Director
[email protected]
Pratibha Menon – Manager Operations & Marketing [email protected]
Neha Chaudhary – Sr. Sales Manager
[email protected]
Akhil Varma – Manager - Sales
[email protected]
Smita Singh – Manager - Sales
[email protected]
Pooja Tiwari – Marketing Manager
[email protected]
Diversified Communications India Pvt. Ltd.
6-C/5 Sangeeta Apartments, Juhu Road,
Mumbai 400 049, India
Tel: +91 22 2660 4560.
Fax: +91 22 2660 4923
www.divcom.in