The 5th International Livestock, Dairy, Meat Processing,
and Aquaculture Exposition in Vietnam
ILDEX VIETNAM 2014
19-21 March 2014
Saigon Exhibition and Convention Center (SECC)
799 Nguyen Van Linh, Phu My Hung, District 7, Ho Chi Minh City,
Vietnam
Exhibitor’s Manual
Organizers:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307, South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Tel: +66 2 670 0900 Fax: +66 670 0908
Email: [email protected]
URL: www.vnuexhibitionsap.com
Minh Vi Exhibition and Advertisement Services Co., Ltd. (VEAS)
12A03, 12th Floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist., HCMC, Vietnam
Tel: +84 8 3842 7755 Fax: +84-8-39481188
Email: [email protected]
URL: www.veas.com.vn
Dear Valued Exhibitor,
Welcome to ILDEX Vietnam 2014!
Thank you very much for your kind patronage and participation in the 5th edition of
the International Livestock, Dairy, Meat Processing, and Aquaculture Exposition in
Vietnam or “ILDEX Vietnam 2014” to be held during 19 – 21 March 2014 at Saigon
Exhibition and Convention Center (SECC), Ho Chi Minh City, Vietnam.
Please take time to get yourself acquainted with rules, regulations, and services
offered in this Manual as it intends to assist you in making advanced and effective
arrangements for your participation in the Exhibition. Please thoroughly read through
and be kind to note the general rules and regulations, exhibition schedule, hotel
booking and the deadlines for various orders specified in this Manual.
Detailed information on freight forwarding, booth construction, and travel/
accommodation arrangements are also provided herein. For orders and enquiries,
please kindly direct your contact to person mentioned in each form.
Should you need further assistance, please contact us using information on page 4.
We wish you a great success and look forward to deliver our best service to you in
ILDEX Vietnam 2014.
Yours Faithfully,
VNU Exhibitions Asia Pacific Co., Ltd. (VNUE AP)
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
2
Table of Content
Page
Section 1:
General Information
4
Floor Plan
17
Map to SECC
18
Section 2:
Order Checklist
19
Form A: Free Catalogue Entry
20
Form B: Catalogue Advertising
21
Form B1: Seminar Sponsor
22
Form B2: Exhibition / Conference Sponsor
23
Form C: Fascia Name/Company Logo
24
Form D: Furniture Order
25-26
Form E: Electricity and Water
27-28
Form F: Telephone and Internet
32
Form G: Invitation Card
33
Form H: Unofficial Stand Contractor
34
Form J: Manpower
35-36
Form K: Admission Badges/Passes
37
Form L: Visa Application, Hotel Reservation and Air Transportation
38-39
Form M: Official Freight Forwarder and Freight Instruction
40-44
3
General Information – ILDEX Vietnam 2014
Title:
The 5th International Livestock, Dairy, Meat Processing, and Aquaculture
Exposition, Vietnam
Venue:
Saigon Exhibition and Convention Center – (SECC)
799 Nguyen Van Linh Parkway, District 7, Ho Chi Minh City, Vietnam
(see map on page 18)
Dates:
Wednesday 19 – Friday 21 March 2014
Opening Time:
09.00 – 17.00 hrs.
Organizers:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307, South Sathorn Rd,
Yannawa, Sathorn, Bangkok 10120 Thailand
Tel: +66 2 670 0900 Fax: +66 670 0908
Email: [email protected] URL: www.vnuexhibitionsap.com
Minh Vi Exhibition and Advertisement Services Co., Ltd. (VEAS)
12A03, 12th Floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist.,
HCMC, Vietnam
Tel: +84 8 3842 7755 Fax: +84-8-39481188
Email: [email protected]
URL: www.veas.com.vn
Supporter:
Ministry of Agriculture and Rural Development of S.R. Vietnam
The Department of Livestock Production (MARD)
Official Freight
Forwarder:
APT Showfreight (Thailand) Limited.
11/24 Ratchadapisek Road,
Chongnonsee, Yannawa, Bangkok 10120 Thailand
Phone
: +66 2 285 3060
Fax
: +66 2 285 3068
E-mail
: [email protected]
4
Vietnam Office:
APT Showfreight Vietnam Co.,Ltd
Unit 301, 3rd Floor, Glay Viet Plaza
180-182 Ly Chinh Thang Street, Ward 9,
District 3, HCMC, Vietnam
Phone
: +84 8 62905460 and 66843722
Fax
: +84 8 62905406
Email
: [email protected]
Official Contractor: Minh Vi Exhibition & Advertisement Services Co., Ltd. (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str.,
Tan Binh Dist, HCMC, Vietnam
Phone
: +84 8 3842 7755
Fax
: +84-8-39481188
E-mail
: [email protected]
Recommended
Special Design
Contractor:
About Exhibition:
N.C.C.Image Co.,Ltd.
The Queen Sirikit National Convention Center
Khlong Toei, Bangkok 10110
Contact :
Ms. Thanyaporn Kumpaengpan
Phone :
+66 2 203 4141
Fax
:
+66 2 203 4117
E-mail :
[email protected]
Exhibition Dates
Exhibition Hours
Opening Ceremony
: Wednesday 19 – Friday 21 March 2014
: 09.00 - 17.00 hrs.
: Wednesday 19 March 2014 at 10.00AM.
**Please note the site operation schedules:
Operation Schedule
16 March 2014
11.00-17.00 hrs.
17 March 2014
09.30-17.00 hrs.
Set up Standard booth
18 March 2014
09.30-16.30 hrs.
Registration for all Exhibitors
18 March 2014
08.30-12.00 hrs.
19-20 March 2014
21 March 2014
08.00-17.30 hrs.
08.00-19.00 hrs.
22 March 2014
08.00-12.00 hrs.
Set up Raw space
Entry and Leaving
Move out
5
Technical Specifications of the Exhibition Hall:
Floor Loading
: 5,000 kg per square meter
Ceiling Height
: 12.00 meters
Electrical Supply
: 220 V/50 Hz single phases,
380 V/50 Hz three phase on request
Full Air conditioned
: 19-21 March 2014
Water Supply
: Chargeable by filling out Form E
Serving Parties:
Official Booth Contractor
Matters concerning booth decoration, fascia name board, furniture,
electricity, water connection, compressed air, industrial gas, and other
requests to booth set up, please refer to:
Minh Vi Exhibition & Advertisement Services Co., Ltd. (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist,
HCMC, Vietnam
Phone
: +84 8 3842 7755
Fax
: +84-8-3948 1188
E-mail
: [email protected]
 Wifi is available in Hall ( Name: Ildex VN, pass: ildex2014) in case exhibitor needs ADSL line
for specific purpose for safety purpose, please refer to Form F
Exhibitors using their own contractors are able to set up from16 March 2014 and must
submit their dimensional designs and orders to official contractor for all electrical, and
water services for safety purposes. They are requested to fill-in and submit Form H
(page 33).
6
RULES & REGULATIONS
1.
SHELL SCHEME BOOTH FITTINGS
When planning the interior design of your booth, please take into account of the
following regulations:
The standard height for all Shell Scheme booths is 2.5m (8.2ft). Any design with
structure exceeding this height must be submitted and approved by the
Organizer.

The walls have white laminate finish. No nailing, drilling or painting to these
walls and aluminum frames is allowed. Panels can be affixed to these walls
with the use of double-sided tapes or with brackets rented from the Official
Stand Contractor. The Organizer and the Official Stand Contractor may demand
for full compensation for any damage of wall panels, furniture, fittings and
aluminum frames that are supplied on rental-basis.

No part of any structure of exhibits may extend beyond the boundaries of the
site allocated.

Neon or flashing lights/ signs will not be permitted, unless it forms an integral
part of an Exhibitor’s product. Sequence-lit displays may be used subject to the
Organizer’ approval and the rate of the light change.

Aisles indicated on the floor plan must be kept clear of all exhibition goods or
decoration material.

Exhibitors with corner booths have the choice of walls or an open side on the
aisle. The wall must not obstruct the surrounding booths.

Exhibitors and/or contractors must clear out items not for display purposes
(such as Containers, packing items) the day before the Exhibition opens and
remove all exhibits and decoration materials immediately after the Exhibition
period according to the schedule listed under Move in & Move out Schedule on
page 5. The Exhibitor will have to pay the Organizer for the cost of removing
such articles from their booth if they fail to do so.

The washroom shall be kept clean and dry. Cleaning of paint containers or any
other dirty items in the Exhibition hall is prohibited except at areas designated
by the Organizer.

Unused furniture or fittings provided with Shell Scheme may be removed on
request but the Organizer will give no financial credit for items not utilized.

No painting or sawing may be done to the Exhibition Hall fittings. The
Exhibitors and/or contractors will be held responsible for any damages caused
to the Exhibition Hall fittings by their staff, agents or contractor.
7
2.
RAW SPACE / SPECIAL DESIGN BOOTHS

It is the duty of the Outside Contractors to contact both the organizer and
Official Contractors for any clarifications on operational and work procedures
within Hall Management's premise. Where there are difficulties, this must be
communicated in writing to Organisers & Official Contractors, stating
exceptions that should be granted to Outside Contractors.

The following must be complied before Outside Contractors are allowed to
move into the halls.

The Outside Contractor must be a qualified contractor under Official
Contractors & SECC’s approved Contractor Scheme. Application form can be
obtained from this manual (Form H).

All installation of exhibitor booth using Pifex/Octonorm system must be
undertaken by official contractor. Outside contractor are not permitted to
build exhibitor booth using Pifex /Octonorm system.

Names of all workers under the supervision of Outside Contractors must be
submitted 7 days before move-in period.

All foreign workers are required to have valid work permit issued by the Labor
Department of Ho Chi Minh City.

Person-in-charge of the Outside Contractors must be provided to Official
Contractor & the Organizer.

Outside Contractors are required to apply for Work Passes for all workers under
their supervision at least 7 days before move-in period.

An administration fee for worker’s pass for the entire move-in period will be
charged by SECC as follows :

a) Standard pass : US$ 5 per pass
b) Late submission : US$ 10 per pass
c) Lost pass
: US$ 5 per pass (re-issue)
Over height charge ( upgrade booth exceed the 2.5m will be charged 22.000
VND/ sqm by SECC

Payment of security deposit of US$50 per square meter of the construction
work to SECC either by banker’s guarantee, credit card charge or cash 7 days
before the move-in day. The security deposit shall be valid for 15 days after
tear down and be refunded thereafter.

Payment of management fee of USD$5 per sq meter for international show for
any construction work 7 days before move-in date.
8

Where payment is made via bank transfer or cheque, SECC bank must confirm
received off all monies paid, failing which the contractor will not be allowed to
move in.

The construction drawing and electrical/lighting connection layout plan must
be submitted to both the organizer and Official Contractors at least 7 days
before the move-in date.

All orders for Lighting & Electrical services, and water inlet/outlet services,
shall be paid by TT/cash 7 days before the move in date.

Additional or On-Site Orders shall be paid by credit card/TT/cash before
delivery on-site.

Where overtime (OT) work is required for the day, Outside Contractor is
required to apply for OT 4 hours before 5:00pm at USD$100 per booth per hour

Upon tearing down, rubbish must be disposed and Outside Contractor must
vacate from the hall according to the schedule given out by the organizer and
approved by SECC.

Use of mechanical handling equipment, eg. Pallet jack, forklift, crane, trolley
or any type of carrier by outside contractor is not allowed. The use of such
equipment must be made through the appointed in-house on-site freights
handler.

Please note our onsite hall regulations. SECC reserved the right to ban any
contractor from entering into SECC if the following conditions are not
complied.

Exhibit items and special design booth decoration should be fabricated mainly
outside the premise of SECC and brought into the hall for assembly. Major
fabrication or hazardous works including but not restricted to cutting, welding,
soldering, work with naked fire and spray painting are strictly prohibited in the
halls.

Outside Contractors must ensure construction works are maintained at
acceptable structural and fire safety standards.

Items belonging to the exhibitors not relating to the working booth must not be
placed into other booths.

If and when other booths are damaged by outside contractors, compensation
will be sought from the outside contractor immediately.

Workers in the halls are not allowed to smoke.

Workers must not dirty any part of SECC.
9
3.

Workers must not behave in a disorderly manner and causing nuisance and
disturbances in the premise of SECC.

Exhibit items and special tools, if any, may be registered with the Security
Office and inspected by the Chief of Security, SECC, upon move-in and moveout.

The responsibility of the care-take of these items falls upon the Outside
Contractor if item above is not complied with.
PRODUCT DEMONSTRATION
Regardless of product demonstrations in booths, demonstration areas or in any
classrooms / seminars:

An Exhibitor intending to demonstrate heavy or working equipment:a)
b)
c)
Must provide the Organizer with full details: type of equipment, its
dimensions, weight, electrical and water requirements
Must give proper consideration to the conditions under which the
equipment will be demonstrated. Precautions must be taken for protection
of the public, and legible signs displaying “DO NOT TOUCH” must be
placed on any working exhibits to warn visitors to keep a safe distance.
Must cause no annoyance to visitors or other Exhibitors. Where a high level
of noise or other objectionable factors are involved, demonstrations may
only take place at timings stipulated by the Organizer, who reserves the
right to disallow a demonstration any time.

Must not bring in or use at the Exhibition Hall any dangerous and hazardous
goods and equipment such as poisonous gas, fuel, kerosene, noxious materials,
inflammable and equipment using such inflammable materials as gas stoves,
kerosene stoves and electric stoves without the prior written consent of the
Organizer. Even if consent is given, it will be subjected to adequate
precautionary measures being taken.

Must not carry out any hazardous operation work.

Must not carry out any invasive procedures or any treatment performed by
unlicensed or uncertified personnel. Exhibitors performing any type of invasive
procedures must conform to the Vietnam Government regulations.

Precautionary measures must be taken to prevent any emission of toxic or nontoxic fumes, leakage of fluid lubricant and oil or any staining. The Organizer
reserves the right to charge the cost of cleaning the stains or remedial work on
the air quality to the Exhibitors.

The Organizer reserves the rights to remove any items, whether for display or
not, deemed offensive to visitors and exhibitors.
10
4.
ELECTRICAL CONTRACTOR & INSTALLATION
The electrical installation work within the booth must be carried out only under
Official Contractor's Services, responsible on wiring, connections, and lighting works
on all booths at the exhibition. No other electrical contractors are permitted to carry
out electrical work on-site.
 The number and type of additional electrical fittings and installations required
must be indicated by the exhibitor on Electrical & Lighting, FORM E (Page 2728). A quotation will be submitted by the Electrical Contractor upon receipt of
this form for unscheduled fittings or installations.
 No electrical installation may be suspended from the roof of the exhibit hall or
affixed to any part of the building structure. No fitting may project beyond the
boundaries of the installations and must be adequately protected against
excess current.
 Any design or plan of electrical installation must be submitted to the Organizer
for approval before the deadline indicated. No installation work shall be carried
out without the written permission from the Organizer. The Organizer reserves
the right to disconnect electricity supplies to any exhibitor whose installations
either violate the Organizer’s regulations or are deemed dangerous or are likely
to cause annoyance to visitors or other exhibitors.
 No multi-plugs are allowed. All sockets are for machine operation only and not
for lighting. To avoid constant tripping and cause disturbance to your
neighboring exhibitors resulting from your exhibits, you must use one socket for
one machine only.
5.
DELIVERY OF EXHIBITS
 Build-up Please refer to the Move-In & Move-Out Schedule for site operations
on page 5.
 During the Exhibition Days
Delivery of exhibits and other exhibition stocks will not be permitted during the
Exhibition opening hours. Delivery of stock replenishment may only be carried
out one hour before the Exhibition opens to visitors. No delivery will be
permitted after 9:00am during the Exhibition days and half an hour before the
Opening Ceremony on the first day.
6.
REMOVAL OF EXHIBITS
 During the Exhibition Days
If an Exhibitor wishes to remove any display items from the hall, the said items
must be accompanied by the Removal Form and submitted to the security
personnel on duty. The Removal Form can be found in the Exhibitor’s Welcome
Kit or more can be obtained from the Organizer’s Office at the lobby of SECC.
11
 Tear-down
Exhibitors are strongly advised to remove valuable and portable exhibits from
the Exhibition Hall as soon as possible after 5:00pm on the last day of the
Exhibition.
In order to reduce the possibility of theft, it is strongly recommended that
Exhibitors assign at least one person to remain in the booth to oversee the
process of moving-out your exhibits.
While the Organizer will maintain security surveillance at all times, Exhibitors
are reminded that goods will be most at risk at this time and that booths should
not be left unattended until all portable items have been removed and hired
items and/or equipment collected by the appropriate suppliers.
Please refer to the Move in & Move out Schedule on page 5.
Note: Electricity supply to booths will be terminated 15 minutes after the
Exhibition is closed on the final day. Prior arrangement can be made if any
Exhibitor requires electricity to turn off or lock their machines, failing
which there will be a reconnection charge for electrical supply.
7.
OPERATION OF EXHIBITION BOOTHS
 The booth must be staffed and operational at all times during the exhibition
opening hours. The Exhibitor’s staff must wear Exhibitor Badges issued by the
Organizer for identification. Exhibitors shall be responsible for the good
conduct of their staff, agents or representatives.
 The Exhibitor and/or his staff must not conduct distribution of leaflets or any
business activities outside their booth boundaries, unless otherwise arranged by
the Organizer.
 No Exhibitor may use air compressors or pressurized containers without prior
approval by the Organizer.
 The weight of all exhibits shall not exceed the floor loading limit.
 All precautions must be taken by the Exhibitors against fire and to protect the
public. Exhibitors who, because of the nature of their exhibits, require specific
fire protection must make arrangements, at their own cost for the provision of
such equipment.
 Without the special permission of the Organizer, no exhibits can be taken into
the booth after the exhibition has been officially opened, nor removed from
the booth before the closing of the exhibition.
 Fire & Safety regulations require that no goods or packing materials may be
stored on access areas behind or between booths. Exhibitors should design
proper storage areas with adequate access within their own booth or approach
the Official Freight Forwarder for storage based on availability.
12
 Each Exhibitor is responsible for indemnifying the Organizer and their agents
for liability to the owners of SECC, public authority or the Vietnam Government
and each and every other Exhibitor in respect of any action, cost, claim and
demand of whatever nature consequential to any act or omission of the
Exhibitor, his staff or agents.
 The Exhibitor shall be responsible for any damages to the structure, floor,
walls, pillars and any part of the Exhibition hall, the Property of the Organizer,
any other Exhibitor caused by his staff, agent’s contractors in transportation,
removal of exhibits, refuse and/or decoration works.
 Exhibitors are also requested to inform the Organizer of their display items and
to obtain written guidelines and permission before executing their booth layout
plans.
8.
OVERTIME CONSTRUCTION
Exhibitors who request extension hours beyond the build-up time should inform the
Organizer before 4:00pm of each build-up day and must be responsible on the
additional charge imposed by SECC.
9.
DILAPIDATION
Exhibitors are responsible for the cost of making well or replacing any damages or
dilapidation to the exhibition premises, whether caused by themselves, their agents,
contractors or by any person or persons employed or engaged on their behalf by such
agents or contractors.
Exhibitors occupying Shell Scheme are also responsible for the cost of making good,
restoring or renewing any damages or dilapidation to their Shell Scheme booth
structures, floor covering, light fittings and/or any part thereof, whether caused by
themselves or their agents, contractors or by any persons employed or engaged on
their behalf by such agents or contractors.
The cost of making good any damages will be assessed by the Official Stand Contractor
and charged to the exhibitor. The Organizer, together with the hall owners, will
inspect the hall before and after the exhibition.
10.
SMOKING
Smoking is prohibited at all times in SECC, including Exhibition hall, lobbies, food
service area, public and service corridor and washroom.
11.
FIRE PRECAUTION
All precautions must be taken by the Exhibitors against fire. Exhibitors, who because
of the nature of their exhibits require specific fire protection, must make arrangement
at their own cost for the provision of such equipment.
13
Any person, on seeing an outbreak of fire or slight, must make immediate use of the
fire alarm system, and subsequently make every endeavor to extinguish the outbreak
or to confine it by the use of extinguishers and/or removal of goods in the vicinity.
12.
STORAGE & WASTE MATERIALS
Arrangements for the safe-keeping or storage facilities in the hall for packing cases,
surplus materials or other properties of the Exhibitor must be made with the Official
Freight Forwarder. For fire & safety regulations, Exhibitors are not permitted to store
their empty cartons or packing materials behind or between booths.
13.
WATER SUPPLY / DRAINAGE
Exhibitors who require water supply and drainage should contact the Official Stand
Contractor on a quotation.
14.
VIDEO TAPES / DISCS CENSORSHIP
Foreign exhibitors bringing in video tapes / discs for exhibition purposes must obtain a
censorship clearance at least 4 weeks prior to the exhibition.
Exhibitors may also request assistance from the Official Freight Forwarder for the
above services as they are familiar with such procedure. You are advised to courier
these materials “Freight Prepaid” to them by the deadline to enable them to arrange
for censorship clearance and to obtain a public entertainment license on your behalf.
15.
PROMOTIONAL ACTIVITIES
Any promotion activity involving organized competitions, quiz or entertainment
celebrities will need to notify the Organizer.
16.
FREIGHT MOVING
Official Freight Forwarder provides a comprehensive range of services that includes
customs clearance, transportation, on-site handling and re-export arrangements. No
other freight forwarders are allowed to work on-site for loading, unloading, moving
and delivering exhibitor freight to and from the exhibitor’s booth. However, exhibitors
are allowed to bring into the exhibit halls through the cargo lifts, roller shutter or
exhibit hall front entrance the following:a) Hand-carried items or items not larger than a two-wheeled baggage cart to move
them;
b) Racks with four wheels are allowed for moving garments on clothes-hangers;
We strongly recommend that you engage the Official Freight Forwarder’s services or
its overseas agents worldwide that are well versed with the exhibition logistics
requirement. However, if you decide not to engage the overseas agents, please ensure
that your freight forwarder complies with the deadlines and instruction in order for at
your exhibits to be correctly dispatched and consigned. Failure to comply will cause
14
necessary delays in clearance and may lead to additional expenses incurred by the
Exhibitors.
It is also advisable for all promotional materials, printed matters, video and slides to
be forwarded to the Official Freight Forwarder for approval in advance. Please refer to
the shipping instruction and its deadlines.
17.
SHIPPING – GENERAL INFORMATION
The Vietnamese Authorities working in line with international conventions permit
exhibits to be imported into Vietnam on “Temporary Import” basis. To enable the
Official Freight Forwarder to clear the exhibits under bond on “Temporary Import”
basis, it is important to adhere to all instructions on required documentation and its
deadlines. You are advised to use it to expedite clearance (read following).
 Temporary import permit
ATA Carnet system is not applied in Vietnam. All exhibits required to send to
Vietnam on TEMPORRAY IMPORT PERMIT. Exhibitors are advised to ship their
exhibits using general air or sea freight for temporary importation. The Official
Freight Forwarder’s overseas agents in your country will be able to assist you in
arranging the shipment for smooth clearance.
 Duty & Tax
All duties items that are temporarily imported into Vietnam for the purpose of
exhibition could be exempted from payment of custom duty & tax if the
exhibition goods must be re-exported within 30 days after exhibition date,
otherwise, customs duties/taxes will have to be paid.
All exhibits are subject to the duty/tax when consumed/ sold/gave away
including brochures, pamphlets, newsletters, advertising material and giveaway of any kind. The unit price of catalogue will be from 0.1USD/set to
20USD/set depend on the no of pages.
 Livestock Product
The importation of Livestock products into Vietnam are also subject to
stringent control and scrutiny. We advise exhibitors to submit all commercial
invoices / packing list with catalogues ingredients and other relevant product
information to support the application of the Ministry of Agriculture & Rural
Development's permit.
 Sales of Exhibits
Goods sold during or after the event cannot be removed from the exhibition
site and have to store into exhibition bonded warehouse until duties/taxes have
been paid and permanent customs import documentation and procedure have
been completed.
 Consignment Deadlines
To enable the Official Freight Forwarder to apply for temporary import permit,
please refer to the attachment.
15
Hotel and Airport Transportation Arrangement:
Upon your request. See Form M (page 38-39)
Security & Theft:
Precautions
Exhibitors are reminded to keep a close eye on your small exhibits &
personnel property, valuable working models and other sophisticated
items at their stand in the exhibition hall and beware of pick pocketing.
For those small display items, please do not put it on the table, it
should be put into the glass displayed showcase or use a chain to lock
up. Reputable security guard will be on duty day and night, but will not
guarantee against loss. Contact VEAS should exhibitors wish to have
their booths mind personally.
Telecommunication:
Mobile phone card: prepaid card is available at any telecom shops in Ho
Chi Minh City. You can also ask Organisers' team helping you in advance
to buy the prepaid card. Note that roaming is also possibility for many
international mobile systems.
16
FLOOR PLAN
Updated on 18 November 2013
17
MAP TO SECC
TAXI INSTRUCTION
PLEASE SHOW THIS CARD TO THE TAXI
DRIVER
“VUI LÒNG CHO TÔI ĐẾN
TRUNG TÂM TRIỂN LÃM &
HỘI NGHỊ SECC
799 NGUYỄN VĂN LINH, PHÚ
MỸ HƯNG, QUẬN 7”
**Please take me to Saigon Exhibition &
Convention Center (SECC) – 799 Nguyen Van
Linh, Phu My Hung, District 7
18
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
ORDER CHECKLIST
Please return this CHECKLIST together with filled order forms EITHER to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Form
Title
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Deadline
Return to
Form A
Free Catalogue Entry (Soft Copy Only)
January 19, 2014
VNUE AP/ VEAS
Form B
Catalogue Advertising
February 07, 2014
VNUE AP /VEAS
Form B1
Seminar Sponsor
February 07, 2014
VEAS
Form B2
ILDEX Exhibition/Conference Sponsor
February 07, 2014
VNUE AP/ VEAS
Form C
Fascia Name
February 19, 2014
VEAS
Form D
Furniture Order
February 19, 2014
VEAS
Form E
Electricity and Water
February 19, 2014
VEAS
Form F
Telephone and Internet
February 19, 2014
VEAS
Form G
Admission Ticket and Invitation Card
January 19, 2014
VNUE AP / VEAS
Form H
Unofficial Stand Contractor
February 19, 2014
VEAS
Form J
Manpower
February 19, 2014
VEAS
Form K
Admission Badges/Passes
February 19, 2014
VNUE AP / VEAS
Form L
Visa, Hotel Reservation and Air
Transportation
February 19, 2014
VEAS
Form M
Official Forwarder and Instructions
February 07, 2014
ATP
Sent
Important Notes:
1.
2.
3.
If you need more than one copy of a given form, please photocopy.
Forms A, C, G, K must be returned by all standard booth exhibitors
Forms A, E, G, H, K must be returned by all raw space exhibitors (Form H, must indicate booth design,
electricity order, other required services)
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
19
MUST BE RETURNED BY ALL EXHIBITORS
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form A
Free Catalogue Entry
(Deadline: January 19, 2014)
Please return forms EITHER to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Every exhibitor is entitled to one free catalogue entry with one company name, address, an agent/principal
address, short description of company products/services (100 words) and exhibits to be displayed. The organizers
have the right to edit any text exceeding given number of words.
(Type or print the following form in English and provide us with a Vietnamese Translation if possible. If you
require us to translate your catalogue entry from English into Vietnamese, we bear no responsibility for the
accuracy of the translation.)
If you do not return this Form by the deadline, the Organizers will only print your company name, address,
telephone, and fax numbers according to information printed in the Application Form.
The Organizers bear no responsibility for the accuracy of the information printed in the Directory due to any
arising error caused by exhibitor.
Company Services / Products Description:
Products to be displayed:
Principals / Agents / Vietnam Office: (Please circle one)

(above information in soft file is accepted)
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
Please Send This Form in Word Document Format Only !
20
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Catalogue Advertising
Form B
(Deadline: February 07, 2014)
Please return forms EITHER to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Please tick and fill in the blanks where appropriate
Side / Position
4 -Colors

Outside back cover (1 company) (14.5w cm.x20.5h cm.)
USD 1,500.00

Inside front cover (1 company) (14.5w cm.x20.5h cm.)
USD 1,350.00

Inside back cover (1 company) (14.5w cm.x20.5h cm.)
USD 1,200.00

Inside full page (14.5w cm.x20.5h cm.)
USD 800.00

Inside half page (14.5w cm.x10.25h cm.)
USD 500.00
Note: Artwork will be provided by exhibitors
Total payment................................... USD (.....................................................)
Will be transferred to:
□ Account name:
Account number:
Bank:
Branch:
Swift Code:
VNU Exhibitions Asia
Pacific Co., Ltd.
789-2-22717-3
Kasikorn Bank
Silom Branch
KASITHBK
□
Account name:
Minh Vi Exhibition & Advertisement
Services Co., Ltd
Account number: 044-137-3705692 (USD) or
044-100-3703736 (VND)
at Vietcombank - Tan Binh Branch
Swift Code:
BFTVVNVX007
*All prices are exclusive of 10%VAT and payer has to bare any bank charge and transferal fee*
Note:
Exhibitor needs to provide artwork 4 colors (Size 14.5w x 20.5h cm.) to VEAS in order to be
printed in the Show Catalogue
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
21
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Seminar Sponsor
Form B1
(Deadline: February 7, 2014)
Please return forms to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd.
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Please tick and fill in the blanks where appropriate
In Hall conference area:
USD 1,500.00 per one-hour session x ...................session(s) = USD........................
All seminar session charge includes A/V equipment and room rental at SECC (logo on seminar backdrop, LCD
projector,1 screen, 1 Podium with 2 microphones max, flip chart)
Topic:________________________________________________________________________________________
Name of speaker:_______________________________________________________________________________
Date : _________________________________Time:__________________________________________________
Total payment................................... USD (.....................................................)
Will be transferred to:
□ Account name:
Account number:
Bank:
Branch:
Swift Code:
VNU Exhibitions Asia
Pacific Co., Ltd.
789-2-22717-3
Kasikorn Bank
Silom Branch
KASITHBK
□ Account name: Minh Vi Exhibition & Advertisement
Services Co., Ltd
044-137-3705692 (USD) or
044-100-3703736 (VND)
at Vietcombank - Tan Binh Branch
Swift Code:
BFTVVNVX007
Account number:
*All prices are exclusive of 10%VAT and payer has to bare any bank charge and transferal fee*
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
22
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Exhibition/ Conference Sponsor
Form B2
(Deadline: February 7, 2014)
Please return forms to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307, South
Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Please tick and fill in the blanks where appropriate
□
Logo on backdrop/banner: USD 4000 /package (Opening Ceremony, Conference backdrop,
Onsite banners, street banners)
□
Visitor carrier bags: USD 2500 /package (5.000 bags will be delivered to visitors/conference
attendee)
□
Logo on advertising printing material: USD 2500 /package (logo on invitation card, visitors leaflet,
conference handbook)
□
Logo on visitor badge: USD 2500 /package
Total payment................................... USD (.....................................................)
Will be transferred to:
□ Account name:
Account number:
Bank:
Branch:
Swift Code:
VNU Exhibitions Asia
Pacific Co., Ltd.
789-2-22717-3
Kasikorn Bank
Silom Branch
KASITHBK
□ Account name: Minh Vi Exhibition & Advertisement
Services Co., Ltd
044-137-3705692 (USD) or
044-100-3703736 (VND)
at Vietcombank - Tan Binh Branch
Swift Code:
BFTVVNVX007
Account number:
*All prices are exclusive of 10%VAT and payer has to bare any bank charge and transferal fee*
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
23
MUST BE RETURNED IF YOU ARE STANDARD BOOTH EXHIBITOR
(Walk-on Package)
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form C
Fascia Name/Company Logo
(Standard Booth Premium Only*)
(Deadline: February 19, 2014)
Please return this form to:
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188
Fascia Name (capital letter):
Please fill in one character per box in capital letter the company name to be reflected on the fascia
board. The name will be provided in capital letter, standard white color with 300 mm high English
alphabet (maximum 30 letters)
Exhibitors using other contractors to work on the exhibition site should notify the organizers in
advance and submit the full details of the contractor for approval, using Form H.
Company Logo (Standard Booth Premium Only):
Please send company logo in Hi-Resolution (.ai or .pts format) to be shown on the Logo Board as 2mL x
1.5mH size.
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
24
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form D
Furniture Order
(Deadline: February 19, 2014)
Please return this form to :
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected] Phone: +84 8 3842 7755
Fax: +84-8-39481188

All orders must be accompanied with full payment to Minh vi Exhibition & Advertisement Services Co. Ltd
(VEAS)

All items ordered are on rental basis and exhibitors will be held responsible for any damages or loss

Exhibitors are NOT permitted to connect their own electrical fittings. (NO INDIVIDUAL GENERATORS ARE
ALLOWED TO BE USED)

Where not otherwise stated, the listed prices are for the duration of the exhibition period
only

The power point used can either be flat pin or round pin (13 amp / 220v) both 2 or 3 pins

All the orders will need to be submitted before the deadline. The onsite order may not possible!
UNIT COST
Ref.No
ITEMS
QTY
COST (USD)
(USD)
F1
F2
F3
F5
F6
F7
F8A
F8B
F8C
F9
F10
F11A
F11B
F12A
F12B
F12C
F13
F14
K1
K1A
K2
K2A
F15
F16
F17A
F17B
F18
F20
F21A
Information Counter (535W x 1030L x 760H mm)
Information Counter + shelf (535W x 1030L x 760H
mm)
Lockable Cabinet (535W x 1030L x 760H mm)
Folding Chair 2
Arm Chair
Bar Stool
Display Cube (500W x 500L x 500H mm)
Display Cube (500W x 500L x 700H mm)
Display Cube (500W x 500L x 1000H mm)
Round Glass Table (þ 750L x 760H mm)
Round Table (þ 750L x 760H mm)
Square glass table (W 680 x L 680 x 760H mm)
Square glass table + shelf (W 680 x L 680 x
760Hmm)
Low Show Case (500W x 1000L x 1000H mm)
Tall Show Case (500W x 500L x 2000H mm)
Low Show Case (500W x 500L x 1000H mm)
High Show Case (500W x 1000L x 2000H mm)
Shelf (300W x 1000L )
3-tier counter (1500W x 1000L x 1000H mm)
2-tier counter (1000W x 1000L x 1000H mm)
3-tier counter (1000W x 1000L x 1000H mm)
2-tier counter (700W x 1000L x 700H mm)
Free standing literature (Rack)
Swing door
Corner Shelf
TV Shelf
High Information counter
Partition (1000L x 2500H mm)
Carpet (Blue & Red) new 100% (Per sqm)
30.00
35.00
40.00
08.00
25.00
20.00
15.00
20.00
25.00
45.00
40.00
35.00
40.00
65.00
65.00
50.00
120.00
12.00
65.00
60.00
65.00
50.00
15.00
60.00
40.00
35.00
45.00
20.00
6.00
25
F21B
F22A
F22B
Carpet (Blue & Red) Reuse (Per sqm)
Potted plant 01
Potted plant 02
All prices quoted are in US DOLLAR (USD)
VAT 10%
Grand Total
3.50
20.00
10.00
Others:
Ref
No.
Items
01
Refrigerator (150 liter)
02
LCD Projector + Screen
03
Plasma 32” TV +DVD player
04
Plasma 42” TV +DVD player
05
Water dispenser ( cool & Hot)
All prices quoted are in US DOLLAR (USD)
VAT 10%
Grand Total
Unit Cost
per show
(USD)
150.00
300.00
300.00
400.00
100.00
Quantity
Amount
*All prices are exclusive of 10%VAT and payer has to bare any bank charge and transferal fee*
1) Total payment will be transferred to:
Account name:
Minh Vi Exhibition & Advertisement Services Co., Ltd
Account number: 044-137-3705692 (USD) at Vietcombank, Tan Binh Branch (Bank for Foreign
Trade of Vietnam, Tan Binh Branch) Swift Code: BFTVVNVX007
2) The payments are non-refundable
3) Exhibitor shall be held responsible for any bank charges and transferal fee.
(Note: All electrical works shall be carried out by the official contractor only)
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
26
ELECTRICITY MUST BE ORDERED AND THIS FORM MUST BE RETURNED BY
ALL RAW SPACE EXHIBITORS
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Electricity and Water
Form E
(Deadline: February 19, 2014)
Please return this form to :
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84-8-39481188






All orders must be accompanied with full payment to VEAS Co., Ltd
All items ordered are on rental basis and exhibitors will be held responsible for any damages or loss
Exhibitors are not permitted to connect their own electrical fittings. (no individual generators are allowed to
be used)
Where not otherwise stated, the listed prices are for the duration of the exhibition period only
The power point used can be either flat pin or round pin (13 amp / 220V) both 2 and 3-pins
All the orders will need to be submitted by the deadline. Late or not onsite order may not be available for
some items
Electrical fitting and installations (for rent only)
CODE
DESCRIPTION
UNIT COST
(USD)
SYMBOL
E1
HQI 70W
45.00
E2A
Long arm spotlight 100W
30.00
E2B
Long arm spotlight 60W
25.00
E3
Spotlight 60W
20.00
E4
Daylight 150 Watt (Metal)
40.00
E5
Flood light 300 Watt (Halogen)
45.00
⌂
E6
Fluorescent Tube 40W
15.00
↔
E7
13 Amp socket – Single phase 220V
45.00
E8
15 Amp socket – Single phase 220V
55.00
E9
30 Amp socket – Single phase 220V
130.00
E10
60 Amp socket – Single phase 220V
200.00
E11
15 Amp socket – Three phase 220V
180.00
E12
30 Amp socket – Three phase 220V
300.00
E13
60 Amp socket – Three phase 220V
450.00
E14
Light connection – 50W or below – with wiring
15.00
Ω
E15
Light connection – 100W – with wiring
20.00
Ω
QTY
COST
(USD)
∆
Ω
27
E16
Water inlet/outlet for Machine
400.00
All prices quoted are in US Dollar (USD)
VAT 10%
Grand Total
*** All prices are exclusive of VAT 10%
Please indicate with symbols the installation location of your order/special request on the location plan overleaf.
TOP VIEW
Backwall
* Side Wall / Open
* Side Wall / Open
Open Front
Note:
1) All orders must be submitted with full payment in the favor of Minh Vi Exhibition and Advertisement Services
Co. Ltd or via bank transfer to Account Number USD-044 137 370 5692 at Vietcombank - Tan Binh Branch
(Bank for Foreign Trade of Vietnam, Tan Binh Branch 364 Cong Hoa St., Ward 13, Tan Binh District, Ho Chi
Minh City, Vietnam, SWIFT code: BFTVVNVX007. The payments are non-refundable
2) One socket must be used for one exhibit only at a time. One lighting connection must be used for one light only
at a time. Multipoint connection is not allowed to prevent the risk of power overload. Sockets supplied are to
be used for running equipment/exhibits only. If used for lighting purposes, lighting connections charges will be
applied.
3) All the orders will need to be submitted by the deadline. Late or not onsite order may not be available for
some items
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
28
29
30
31
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19– 21 March 2014)
Form F
Telephone and Internet
(Deadline: February 19, 2014)
Please return this form to :
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84 8 3948 1188
Telephone / Internet rental during showdays
Description of Service / Items
Internet line (ADSL)/line
Rental
per line
Quantity
Amount
USD 260.00
VAT 10%
TOTAL
SECC Business Center (1st Floor) also offers a comprehensive range of secretarial services to exhibitors
(pls refer to username and pass on page No 6). Organizers of ILDEX Vietnam also provide Free Wifi to
exhibitors for in-hall access. We advise you to use these 2 services instead of above mentioned rental
ones. Unless you prefer a more stable signal and connection, you may order the above option service.
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
32
SUGGESTED / HIGHLY RECOMMENDED FOR ALL EXHIBITORS
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form G
Visitor Invitation Tickets
(Deadline: January 19, 2014)
Please return forms EITHER to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84 8 3948 1188
Exhibitors will be provided with free invitation tickets per stand as the amount you request. These tickets are an
excellent mean of creating added exposure for you as an exhibitor. We encourage you to distribute these to you
customer and promote your participation in ILDEX Vietnam 2014. You can mention your co-name and booth No on
the ticket.
If you return this form after the deadline, we shall send tickets to you by courier and the surcharge for
courier expenses shall be paid by you
If you would like us to send you or your co-exhibitor some invitation tickets, please provide us with details:
 We require ______________ tickets
Contact Person:
Company Name:
Address:
Tel:
Fax:
E-mail:
We also help you to send out invitation ticket to your potentials list with below option:
 Option A: Please mail ______________ tickets to my list. We will be providing our database for your mailings in
only Microsoft Access or Microsoft Excel with the following required fields:
Field 1 – Title
Field 5 – Company Address 1
Field 2 – Full name
Field 6 – Company Address 2
Field 3 – Company
Field 7 – Postcode
Field 4 – Designation
Field 8 – State Name (in Caps)
 Option B: We will be sending our printed lables for your mailings
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Field 9 – Country
Field 10 – Tel Number
Field 11 – Fax Number
Field 12 – Email Address
Booth No.:
E-mail:
Fax:
Date:
33
MUST BE RETURNED BY ALL RAW SPACE EXHIBITORS
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form H
Unofficial Stand Contractor
(Deadline: February 19, 2014)
Please return this Form to :
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84 8 3948 1188
This form must be complete & returned by all raw space exhibitors
This serves to confirm that our stand contractor is:
Name of Contractor:
Address:
Tel:
Fax:
Contact Person:
Term and Condition:
1) The appointed contractor must fill in this form, and strongly advised to abide by the terms and conditions set
by the organizers.
2) All workers are advised to wear their passed at all times during the construction period.
3) Exhibitors and their selected contractor are requested to submit their stand’s design and layout in 3
dimensional sketch, showing the width, the height and equipment inside for approval before February 19,
2014– materials, especially the covering, should be mentioned in the drawings as well. Electricity plan should
be submitted along with other drawings.
4) By submitting this form, exhibitors and their appointed stand contractor agree to abide by the rules and
regulations stipulated this manual (see page 6- 14).
5) Screwing, drilling, nailing or painting on the floors, walls, pillars or any part of the Exhibition Halls will not be
allowed. Exhibitors and their contractors will be liable any damage to the exhibition hall.
6) If exhibitors use their own contractor, it is requested to ensure that contractors submit detailed plans of their
booth construction to the organizer for approval so as to prevent any costly alterations on site. Four copies of
the finalized exhibition floor layout, with the contractors’ details, are to be submitted for approval a month
before the exhibition. The organizers reserve the right to request the exhibitors alter their booth design of
their booth structure causes obstruction to other exhibitors.
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
34
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Manpower
Form J
(Deadline: February 19, 2014)
Please return forms to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307,
South Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84 8 3948 1188
We require manpower as follows:
Interpreter
Rate
(USD)/day
English – Vietnamese
50.00
Technical ( English – Vietnamese)
100.00
Chinese- Vietnamese
50.00
Other Languages Specify:
□ French □ German
□Japanese □ Korean
100.00
Temporary Staff ( i.e. Cleaning, general
work, Preparing tea….)
30.00
Working Days
Quantity
Amount
st
1
nd
2
rd
3
Promotion Girls
Per 4 hours working shift
2 Shifts per day:
( 8a.m- 12 p.m) and ( 1p.m – 5p.m)
Bartender
□ a.m
□a.m
□a.m
□p.m
□p.m
□p.m
50.00
Per 4 hours working shift:
2 shifts per day ( 8 a.m -12 p.m) and ( 1 p.m -5 p.m)
Cocktail mixing
60.00
Service
50.00
Sub Total
VAT 10%
Total
*** All prices are VAT 10% exclusive, but inclusive of lunch box during the show.
35
Note:
a)
b)
c)
d)
For cancellation made within 7 days prior to the opening of the exhibition, the exhibitors will be
required to pay for one day at standard rates as penalty.
All payment must be received in our Vietnam office 15 days prior to the exhibition opening.
Manpower is available during exhibition hours only. If you need manpower to work overtime,
please inform us at the expo site and an extra cost will be imposed.
An explainer is only responsible for explaining and giving a brief introduction to the technical
aspects of the exhibits (not for interpretation).
Payment note:
1) Total payment will be transferred to: Account name: Minh Vi Exhibition & Advertisement Services Co., Lt.
Account number: 044-137-3705692 (USD) at Vietcombank,Tan Binh Branch. Swift Code: BFTVVNVX007
2) The payments are non-refundable.
3) Where it’s not otherwise stated, the listed prices are for the duration of the exhibition period days.
4) Exhibitor shall be held responsible for any bank charges and transferal fee.
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
36
MUST BE RETURNED BY ALL EXHIBITORS
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Admission Badges
Form K
(Deadline: February 19, 2014)
Please return forms EITHER to:
VNU Exhibitions Asia Pacific Co., Ltd.
195 Empire Tower, 23rd Floor, Room no. 2307, South
Sathorn Rd, Yannawa,
Sathorn, Bangkok 10120 Thailand
Contact: Mr. Akachai (Luck) Ponsomboon
Email: [email protected]
[email protected]
Tel: +66 2 670 0900
Fax: +66 670 0908
Minh Vi Exhibition & Advertisement Services Co., Ltd
(VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan
Binh Dist, HCMC, Vietnam
Contact Person: Ms. Nguyen Thi Cam Giang (Ginny)
Email: [email protected]
Phone: +84 8 3842 7755
Fax: +84 8 3948 1188
You are kindly requested to return this form together with staff list before the deadline and collect
your admission badge personally at Exhibitor check in front of the Hall A1. Late application may cause
delays in badge issuance, please be patient.
Full name
Position
Please type neatly or print the name of your staff who will be working during the show. This is to
ensure security measures throughout the Exhibition. If additional space is needed, please duplicate this
form.
Exhibitor Badge:
badges
* Please settle all booth rentals before taking badges.
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
37
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Form L
1
HOTEL ACCOMODATIONS, AIRPORT TRANSFER, CITY TOUR, VISA
APPLICATION
(Deadline: February 19, 2014)
Contact information
Full Name: ________________________________________________________________________
E-mail: ___________________________________________________________________________
Tel: ______________________________________________________________________________
Nationality: _______________________________________________________________________
Country: __________________________________________________________________________
Request: __________________________________________________________________________
2
Hotel
Yes
No
Location
Near Centre
Near Conference
Class
3*
4*
5*
Hotel's name: ___________________________________ Room type: ________________________
Other hotel: ____________________________________ Room type: ________________________
Room: _________________________________________ Pax: ______________________________
C/I: ___________________________________________ Night: ____________________________
3
Transportation
Yes
No
Airport transfer
Arrival: ________________________________________ Flight: ____________________________
Pax: __________________________________________ Time: _____________________________
Departure: ____________________________________ Flight: _____________________________
Pax: __________________________________________ Time: _____________________________
Exhibition venue transfer
From hotel to Exhibition venue
Pax: ______________________________
Date: __________________________________________ Time: ____________________________
38
From Exhibition venue to Hotel
Pax: ______________________________
Date: __________________________________________ Time: ____________________________
4
Package tour
Yes
No
Please contact our Official Travel Agent for more information on tour packages.
5
Air ticket
Yes
No
From: ______________________________________ Date: ________________________________
To: ________________________________________ Time: ________________________________
6
Vietnam Visa
Yes
No
Full name: ________________________________________________________________________
Gender: _____________________________ Date of birth: _________________________________
Nationality: __________________________ Passport number: _____________________________
Arrival port: _______________________________________________________________________
Date of arrival: _________________________ Date of departure: __________________________
All travel-related services or tours information please directly contact our Official Travel Agent:
Minh Vi Exhibition & Advertisement Services Co., Ltd (VEAS)
12A03, 12th floor, Cong Hoa Plaza, 19 Cong Hoa Str., Tan Binh Dist, HCMC, Vietnam
Email: [email protected] ( Ms Erin)
Phone: +84 8 3842 7755
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Fax: +84 8 39481188
Booth No.:
E-mail:
Fax:
Date:
~PLEASE RETAIN A COPY FOR YOUR RECORDS
39
“International Livestock, Dairy, Meat Processing, and Aquaculture Exposition” (19 – 21 March 2014)
Official Freight Forwarder
Form M
(Deadline: February 07, 2014)
Please return forms to:
APT Showfreight (Thailand) Limited.
11/24 Ratchadapisek Road,
Chongnonsee, Yannawa, Bangkok 10120 Thailand
Contact Person: Mr. Hasnai Kongkaew
E-mail :[email protected]
APT Showfreight Vietnam Co.,Ltd
Unit 301, 3rd Floor, Giay Viet Plaza
180-182 Ly Chinh Thang Street, Ward
9, District 3, HCMC, VIETNAM
Contact Person : Ms Tram
Email : [email protected]
Tel: (84-8) 62905460
Fax: (84-8) 62905406
Phone: +66 2 285 3060
Fax:
+66 2 285 3068
We advise APT Showfreight (Thailand) Limited., the Official Forwarding Agent and On-Site Installation Contractor
be shipping the following for the event, and we instruct AFEC to customs clear and deliver the goods to our stand:
No.
Description of contents
Dimensions (m.)
Weight (kg)
We also note and understand the following:
1. DEADLINE
For Document
Arrival of sea freight consignments
– LCL
– FCL
Arrival of airfreight consignments
Courier Consignment
:
:
:
:
16
20
23
21
February,
February,
February,
February,
For Consignment
2014
2014
2014
2014
:
:
:
:
02
06
09
25
March, 2014
March, 2014
March, 2014
February, 2014
40
2. CONSIGNMENT INSTRUCTIONS
All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” basis. A 5% outlay
commission will be charged on all “freight collect” consignments as follows:
Consignee :
ILDEX Vietnam 2014
C/O APT Showfreight Vietnam Co.,Ltd
180-182 Ly Chinh Thang Street, Ward 9, District 3
HCMC, VIETNAM
Tel: (84-8) 62905460 / (84-8) 66843722
Fax: (84-8) 62905406
**All documents such as the Bill of Lading and Airway Bill must show the consignee as above. Description of goods
on Air Way Bill and Bill of Lading to declare as “Exhibition Cargoes”.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the
exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are
handled by APT Thailand, and also ensure that Transport Insurance is arranged for exhibits sold locally.
We also inform APT Showfreight (Thailand) Limited. that we will be using the services of the company below to
freight our exhibits from ____________________(country).
Name of Freight Forwarder from origin: ________________________________________________________________
Contact Person:________________________________ E-mail: ______________________________________________
Phone: ________________________________________ Fax: _______________________________________________
Exhibitors Authorization
Company Name:
Contact Person:
Address:
Phone:
Signature:
Booth No.:
E-mail:
Fax:
Date:
41
SHIPPING INSTRUCTIONS
A) Document Deadline
The following shipping documents are required for cargo clearance upon arrival in Vietnam.




3 Copies of Commercial Invoice & Packing List
1 Original Copy of Bill of Lading for sea cargo (alternatively, Original not required for
Express Release/Surrendered Bill of Lading/Seaway Bill)
Copy of Air Way Bill for air consignment
Copy of Insurance Policy (if insured)
1. Seafreight Consignment – LCL
2. Seafreight Consignment – FCL
3. Airfreight Consignment
4. Courier Consignment
:
:
:
:
16th February 2014
20th February 2014
23rd February 2014
21st February 2014
:
:
:
:
02nd March 2014
06th March 2014
09th March 2014
25th February 2014
B) Consignment Deadline
1. Seafreight Consignment - LCL
2. Seafreight Consignment – FCL
3. Airfreight Consignment
4. Courier Consignment
C) Consignment Instructions
Consignee :
ILDEX Vietnam 2014
C/O APT Showfreight Vietnam Co.,Ltd
180-182 Ly Chinh Thang Street, Ward 9, District 3
HCMC, VIETNAM
Tel: (84-8) 62905460 / (84-8) 66843722
Fax: (84-8) 62905406
All shipments must be sent on a “freight prepaid” basis. A 5% outlay commission will be charged on
all “freight collect” consignments
All consolidated shipments must be issued with a House Bill of Lading or House Airway Bill. A
consolidated cargo manifest must also be provided.
Description of goods on Air Way Bill and Bill of Lading to declare as “Exhibition Cargoes”.
42
D) Case Markings
All cases must be marked for easy identification as follows:
ILDEX VIETNAM 2014
c/o APT Showfreight Vietnam Co.,Ltd
Name of Exhibitor:
Hall Number:
Stand Number:
Case Number:
Dimensions:
Gross Weight:
E) Return of Exhibits
For urgent return of exhibits, please inform our staff on site in advance; so that we can arrange for
urgent re-export custom clearance. For normal re-export, please that it can take up to 3 weeks
due to Customs process.
F) Restricted Items
The following items are not allowed for importation into Vietnam, separate licenses are required:
1. Weapons and Arms
2. Cosmetics
3. Telecommunication equipments
4. Medicines, pharmaceutical products
5. Food and Beverage, we do not encourage exhibitors to import any food/drinks items to
avoid consignment being held back during Customs inspection. Wine/drinks/food is
readily available in Vietnam.
G) Restricted Dimension on Hall Entrance
All exhibitors to take note that the dimension of the hall main entrance is 4.2 (H) and 5.0 (W)
Meter. Any item exceed this dimension, please check with us for confirmation before Shipping the
freight out.
H) Insurance
Exhibitors are reminded to ensure that there is adequate Marine Insurance for their exhibits. We
strongly recommend that an insurance cover is taken from the time the exhibits leave your premises
till the time they are returned to origin inclusive the time they are handled by APEX TS Co Ltd and
during the show period.
43
I) Terms of Payment
Inward
Outward
: Prior delivery to stand
: Prior re-export or delivery to local premises
All payments must be made without any deduction or deferment on account of any claim,
counterclaim or offset.
Bank Details
Bank Name:
Bank Address:
SWIFT Code:
Account Name:
USD Account:
THB Account:
Bangkok Bank PLC
Trok Chan Branch Bangkok 10120 Thailand
BKKBTHBK
APT Showfreight (Thailand) Limited
840-133-0019100015501
133-3-16645-0
Contact details
Thailand
APT Showfreight (Thailand) Limited
11/24 Ratchadapisek Road,
Chongnonsee, Yannawa, Bangkok 10120 Thailand
Attention: Mr. Hasnai Kongkaew
Tel: +66 2 285 3060
Fax: +66 2 285 3068
Email : [email protected]
IMPORTANT
All business is transacted in accordance with the Standard Trading Condition of the Singapore Logistics
Association. A copy is available upon request. Use of APT Showfreight Vietnam Co.,Ltd’s services be it
partly or in full and any requirement for additional services- at any time before, during or after the
exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and
acceptance of the foregoing.
44