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EXHIBITOR MANUAL
Dear Exhibitor,
This Exhibitor Manual will help you plan every aspect of your
attendance at this exciting launch event in London, 31 – 2 November
2014.
You will find an easy to follow checklist of compulsory forms on Page 9
to ensure you don’t forget anything. Some of the forms are
compulsory in order to meet the health and safety regulations of the
venue, so please help us by signing and returning these forms
urgently.
Please pay particular attention to the compulsory notification of all
activities and demonstrations taking place on your stand (Form 1)
along with completion of the Food Hygiene checklist (Form 4) if you
are planning to offer any form of food and drink from your stand.
We have designed this manual to ensure you can find the key
information you need quickly, but as always, please don’t hesitate to
contact us if we can be of further assistance to you.
Nikolaos Linakis
Event Director
Greek Agora Expo
1
The Organising Team
Event Directors
Nikolaos Linakis
Emmanouil Kotsias
Email : [email protected]
Phone : + 302130291884
Event Manager
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
Sales Director
Greek Agora Expo LTD
Email: [email protected]
Phone: +302130291884
Marketing Manager
DNA Dynamic New Advertising
Email: [email protected]
Phone: +302108827541, 2108253603
Please feel free to contact us at any time if you have any queries
regarding your stand or the Exhibition.
2
CONTENTS (Alphabetical)
PAGE
Activities and Demonstrations
Address of Venue
Alteration to Exhibition Layout
Animals
Audio Visual
Badges and Passes
Balloons
Banking
Build Up
Business Centre
Breakdown
Car Parking
Carpet / Floor Covering
Catering
Checklist of all Forms
Cooking on Stands
Cleaning
Cloakroom
Courier Shipments
Deliveries
Dilapidations
Disabled Persons
Distribution of Literature
Electrical Regulations
Emergency Procedures
Exhibition Timetable
Fascia Nameboards
Fire Regulations
First Aid
Food Hygiene
Forklift Services
Furniture Hire
Gangways
Gas
Health and Safety
Height Limits
Hotel Accommodation
Insurance
Internet Connections
Map of Olympia
Music on Stands
Official Contractors
Public Announcements
Regulations
Risk Assessment
Security
Stand Description
Stand Visual
Smoking
Storage
Travel
Waste Management
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EXHIBITION TIMETABLE
BUILD UP
Wednesday 29-30/10
Friday 31/10/2014
08:00-18:00/08:00-20:00
Access for official contractors only
16:00 – 20.00 / 30/10/2014
Access for all exhibitors for
stand dressing
09.00 – 10.00
Access for all exhibitors for
stand dressing
Please note that from 16.00 hrs on Thursday 30 October you are only allowed to work
within your stand space in order to complete your stand dressing. All gangways must be clear
by this time to allow gangway cleaning and carpet laying to commence.
SHOW OPEN HOURS
Friday 31 October
10:00 - 21:00
Exhibition hall will open
Saturday 01 November
10:00 - 21:00
at 08.00 every morning for
Sunday 02 November
10:00 - 21:00
exhibitor restocking. Exhibitor
badges must be worn to gain access.
Attention:
Last day (3rd of November 2014) the breaking up day all exhibitors must arrive at the venue at
08:00am. All exhibitor items must be removed from the hall by 10:00am.
Exhibitors may hand carry items out of the exhibition hall at the close of the show. This includes
exhibitors own products and displays. Please do not start removing exhibits or dismantling your stand
until all visitors have left the hall. Items being shipped via the official show freight company must be
repackaged and clearly labeled before leaving site. The hall will close at 22.00 hrs on Sunday 02
November. Exhibitors can return on Monday 03 November to complete removal of larger items.
BREAKDOWN
Sunday 02 Nov
21.00 – 22.00
Exhibitors can hand carry items
out of the hall.
Monday 03 Nov
08.00 – 10.00
All exhibitor items must be removed
from the hall by this time.
10.00 – 18.00
Official stand contractor will commence
dismantling of all stands.
4
Exhibitors must remove all their own waste materials.
Any items left on stands after 10.00 on Monday 03 November will be deemed as waste and
disposal charges will be passed to the exhibitor.
5
Map of Olympia, London
6
OFFICIAL CONTRACTORS
Please note that these Contractors are the only ones officially recommended by the organisers.
AUDIO VISUAL
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
CAR PARK
EC&O Car Parks Olympia
Exhibition Centre
Hammersmith Road London
W14 8UX
Phone : +44 (0) 207598 2515
www.eco.co.uk/p/parking/173
CARPET / FLOORING
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
CATERING
Levy Restaurants Online Stand Delivery Service
Phone : +44 (0)20 7370 8156 or 8158
http://www.levyrestaurants.standdelivery.co.uk
COMPUTER HIRE
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
ELECTRICS
Jayne Crawford
Email : [email protected]
Phone : +44 (0) 1264365550
EXHIBITOR BADGES
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
FURNITURE
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
GRAPHICS
Konstantinos Papadakos
Email:
[email protected]
Phone : +44 (0)7474359542
7
HOTEL BOOKINGS
Χρύσα
Iraklia Iatropoulos Travel
Merarchias 15, Serres
Contact details, booking line: Χαραλαμπίδου
Charalabidou Chrysa
Tel: 23210 55190, 58559 Κιν 6936910611
Fax: 23210 55191
e-mail: [email protected]
Site: www.fly4u.gr
INTERNET ORDERS
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
FORKLIFT SERVICES
Chris Keeling-Jones
Mechanical Movements & Enabling Services Ltd
Whiteoaks
The Parrock
Gravesend
Kent DA12 1NU
Phone : +44 (0) 1474 324266
Fax: +44 (0) 1474 364492
FREIGHT & STORAGE ON SITE
OVEN HIRE
PR COMPANY
& PHOTOGRAPHY
INTERDROMON SA
THRASIVOULOU STREET
THESI ANO FOUSA
193 00 ASPROPIRGOS
Tel : 0030 210 4225 873-5 ext.163
Fax: 0030 210 4115 526
Email : [email protected]
Url : www.interdromon.gr
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
DNA Dynamic New Advertising
Email: [email protected]
Phone: +302108827541
8
REFRIGERATOR HIRE
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
STAFFING
Personnel
Moore People Event Staffing Hostess/Stand
Brogan Taverner
Email : [email protected]
Phone: +44 (0) 20 8508 0555
Fax: +44 (0) 20 8508 0666
www.moorepeople.co.uk
VISITOR DATA CAPTURE
Konstantinos Papadakos
Email : [email protected]
Phone : +44 (0) 7474359542
WATER, GAS, AIR
(MAINS SUPPLY)
OVS
Olympia Exhibition Centre Hammersmith Road
London W14 8UX
Phone: +44 (0) 207 370 8389
Fax : +44 (0) 207 370 8181
Email : [email protected]
10
CHECKLIST OF COMPULSORY FORMS
All forms can be found at the back of this manual
DUE DATE
RETURN TO
Form 1
Activities and Demonstrations
Immediately
[email protected],
[email protected]
Form 2
Exhibitor Badges
Immediately
[email protected]
Form 3
Fascia Nameboard
Immediately
[email protected]
Form 4 (Sections 1, 2 and 4)
Food Hygiene HACCP
Immediately
[email protected],
[email protected]
Form 5
Health & Safety Declaration
Immediately
[email protected],
[email protected]
Form 6 (2 pages)
Risk Assessment
Immediately
[email protected],
[email protected]
FORM
10
COMPLETED
CHECKLIST OF OPTIONAL FORMS
All forms can be found at the back of this manual
DUE DATE
RETURN TO
Audio Visual Equipment
Immediately
[email protected]
Visitor Badge Scanner
Immediately
[email protected]
Electrics – additional items
Immediately
[email protected]
Internet
Immediately
[email protected]
Oven Hire
Immediately
[email protected]
Refrigerator Hire
Immediately
[email protected]
FORM
10
COMPLETED
GENERAL INFORMATION A - Z
‘This Manual forms part of the Rules & Regulations as detailed on your
contract’.
By virtue of the agreement between the Exhibitor and the Organisers all
Exhibitors commit themselves to strict compliance with the Regulations
contained within this Exhibitor Services Manual.
ACTIVITIES & DEMONSTRATIONS
Compulsory Form 1
You must notify the Organisers of any activities or demonstrations taking place on
your stand during the open hours of the show and submit a Risk Assessment and
all of the relevant documents. If you are unable to provide documents for the
activities on the stand, you may asked to cease demonstrations until the requested
information has been provided. In case of dispute the decision of the Organisers
and its appointed representatives is always final. Please be aware that spot checks
will take place throughout the open period.
Any exhibitor wishing to operate machinery or carry out mechanical
demonstrations on their stand must ensure that these practices constitute no fire
or safety hazard, nor interfere with the activities of visitors and exhibitors.
All moving parts must be effectively guarded and controls sited beyond
public reach.
Exhibitors running films/video back projectors with commentary or any form
of presentation are reminded that sound must be kept to a level below 80 decibels.
This level will be monitored within the exhibition area. All audio speakers must be
facing inwards on the stand and not facing into the gangways.
Exhibitors must advise the Organisers if they intend to offer any massage, therapy
or similar services on the stand, as special licences may be required from the
Local Authority.



Each therapist is required to have set guidance to ensure patient safety,
usually through consultation, questionnaire and written consent
Certain illnesses and medical conditions such as open wounds and high
blood pressure mean treatment cannot be carried
Any therapist must be qualified by a reputable organisation and covered by
personal liability insurance.
The Organisers reserve the right to curtail any practice or demonstration, which
they consider dangerous or detrimental to the show.
Accidents and Near Misses, if you are involved in, or witness an accident or near
miss while on site, please report it to the Organiser’s Office immediately.
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ADDRESS OF VENUE
(see also Deliveries)
Contact Name
Contact Mobile Number
Company Name
Stand Number
Greece Welcomes You In London 2014
Olympia Central
Hammersmith Road
London W14 8UX
Alcohol and Drugs Policy
The consumption of alcohol is not permitted during build-up and breakdown. The
venue has a strict drugs and alcohol policy which allows them to other to test or
eject from site any contractor suspected of being under the influence of drugs or
alcohol.
ALTERATION TO EXHIBITION LAYOUT
Unforeseen circumstances may occur which necessitate an alteration in the layout
of the Exhibition floor plan. The Organisers cannot be held liable for any detriment
that this may cause the Exhibitor.
ANIMALS
Assistance dogs are permitted entry to the show. However, if you plan to have any
other animal(s) on your stand, you must apply for permission via the organizers, as
there are licensing implications and the City Vet’s approval will be required.
For reasons of health and safety animals are not allowed in the exhibition halls for
the duration of the tenancy with the exception of registered assistance dogs.
AUDIO VISUAL
Konstantinos Papadakos can arrange to supply a variety of equipment for hire
during the Exhibition. Please note that volume must be kept to a level that does
not disturb other Exhibitors. The Organisers reserve the right to restrict the
frequency and/ or cancel demonstrations if they are felt to be a nuisance to other
Exhibitors.
BADGES AND PASSES
Build Up / Breakdown Passes – will be handed out upon arrival by our security
teams. Access to the venue can only be granted to exhibitors who have signed
and returned the health & safety declaration. The Health & Safety declaration
(Form 5) can be found at the back of this manual.
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Exhibitor Badges - for security reasons all Exhibitors will be required to wear
these badges during the Open Days of the Exhibition.
Please complete the Exhibitor Badge Order (Form 2) at the back of this manual.
Vehicle passes are required to be displayed in the windscreen for access to the
loading areas during build-up and breakdown.
Once ordered, your Exhibitor Badges can be collected from the Registration Desk
on site.
Vehicle passes are required to be displayed in the windscreen for access to the
loading areas during build-up and breakdown.
13
BALLOONS
The distribution or display of gas-filled balloons at Olympia London requires written
permission from the Organisers and the venue.
Exhibitors will be responsible for any costs incurred for removal of balloons from
the ceiling and any damage they may cause.
BANKING
There is an ATM cash point located in the foyer of Olympia Central. Also
close by : Lloyds Bank, 112 Kensington High Street
BUILD UP
Wednesday 29-30/10
08:00 – 18:00 & 08:00 –
20:00
Official Contractors Only
All
14:00 – 20.00 / 30/10/14
Friday 31/10
exhibitors
09.00 – 10:00
All exhibitors
All exhibitors and contractors bringing vehicles to the venue for build-up and breakdown, who
want to unload or load a vehicle on site, must book a time slot on the following on-line
booking system: carbonvoyage.com/olympia
Details of the event, stand name and number, unloading/loading zone colour please see
venue plan) and type of vehicle must be inputted, and the system will allocate the best
available time slot; this can be amended if not convenient. Time slots for build-up and
breakdown can be booked at the same time and a vehicle pass printed from the system.
You can make bookings for your stand contractors, or email them the booking link. They will
need to know your stand name and number and your unloading/loading zone colour.
All vehicles used to deliver and collect goods to/from your stand must display a vehicle pass
in the windscreen. Please follow the advice of the traffic marshals, who are there to ensure
that everyone can load and unload as quickly as possible.
Once you have loaded/unloaded your vehicle, it must be removed from the loading areas, in
order to make room for others.
There is a time limit of 30 minutes for cars, 1 hour for vans and 2 hours for lorries.
The booking system can also provide a quote and be used to book a porter service to help
with un-loading and loading.
Please approach Olympia via Olympia Way, off Hammersmith Road. Marshals will direct
you to the appropriate gate.
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Please note that from 16.00hrs on Thursday 30 October, you are only allowed to
work within your stand space as gangway cleaning for carpet laying will
commence. All empty boxes, crates, stand materials must be removed from the
gangways by this time.
Access will not be permitted before 16:00 noon on Thursday 30 October to allow
for stand build, electrical installation, furniture delivery etc.
All exhibition stands must be completed by 10:00 on Friday 31October.
No extension to these working hours will be permitted.
The Organisers may dispose of an Exhibitors stand space without further notification or
formal notice of default if they have failed to meet their obligations to pay the Organisers on
time.
Children
Children under the age of 16 are not allowed in the venue during build-up and breakdown in
order to comply with health and safety legislation.
Children under the age of 16 may not work on stands during the open period of the event
without a licence. The Children and Young Persons Act applies. An individual risk
assessment must be carried out for any young person (under 18) working on a stand and the
organiser must be informed.
The Children and Young Persons Act and the Children (Performances) Regulations apply to
children performing at events. The organiser must be informed if any children are to perform
on your stand.
14
BUSINESS CENTRE
The business centre is located on level 3 of Olympia Center. Facilities include
photocopying, faxing, internet access and IT facilities. These are all
chargeable services.
15
BREAKDOWN
Removal of goods/ graphics/ displays and dismantling of stands may only begin
once all visitors have left the hall and the breakdown is announced over the hall
PA. Please do not a t t e m p t t o remove your Exhibits or dismantle your
stand before 21.00 hrs on Sunday 02 November.
Please however remove personal effects and small or valuable items from your
stand as soon as the Exhibition closes at 21.00 hrs to prevent any losses or
damage during the Breakdown period. Take particular care of handbags, laptop
computers, mobile phones and other personal items.
All Exhibits, Graphics, Literature and Displays must be removed from stands by
10:00 hrs on Monday 03 November as stands will be dismantled after this time.
Any items left on your stand after 10:00 hrs on Monday 03 November will be
considered as waste and disposed of accordingly. Exhibitors will be charged
for this waste removal.
Exhibitors who have arranged return freight must ensure all items are
properly packaged and labeled and handed to your nominated freight
company before leaving site. The organiser cannot be held responsible for
items left unattended.
If you are unclear of any aspect of the Breakdown procedure please do not
hesitate to contact the Organisers in advance or during the show.
Please note: due to Health and Safety regulations children under the age of 16 are
not permitted in the Exhibition Hall during breakdown.
CAR PARKING
All parking in the Olympia car parks is chargeable. Discounted rates are available for
bookings made in advance. Please contact Booking Services on 020 7598 2515 or visit
www.eco.co.uk / www.olympia.co.uk for further details and pre-booking.
The car parks are open from 0700hrs until one hour after the building closes (or one hour
after the event closes on open days).
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For all enquiries regarding parking local to the venue, please contact :
EC&O Car Parks
Olympia Exhibition Centre
Hammersmith Road London
W14 8UX
Phone : +44 (0) 207598 2515
www.eco.co.uk/p/parking/173
CARPET/ FLOOR COVERING
All stands are provided with blue carpet. This carpet cannot be removed and any
damage caused by the Exhibitor will be their responsibility and charged
accordingly. You may order an alternative colour of carpet by email to
[email protected]
CATERING
All of your catering requirements for your stand must be ordered from Levy
Restaurants, the venue’s appointed hospitality catering company.
To order stand catering delivered to your stand, please contact:
Levy Restaurants Online Stand Delivery Service
Phone : +44 (0)20 7370 8156 or 8158
http://www.levyrestaurants.standdelivery.co.uk
COOKING ON STANDS
If you are planning to offer cooked food on your stand during the Exhibition then
please notify us using Forms 1 and 4 found at the back of this manual.
Failure to notify us and submit all relevant paperwork pre show will result in your
activity being suspended.
Exhibitors are not permitted to bring their own food and beverages into the
Exhibition Hall for free hospitality or distribution on their stands without
prior agreement with the organisers.
CLEANING
Carpet cleaning will be undertaken by the Organisers ready for the show open on
each day.
This includes hoovering and emptying of waste bins not the cleaning of exhibits,
furniture and displays. Any items left in the gangways will be considered waste
17
and disposed of accordingly.
Please note that a charge will be levied to those Exhibitors who leave bulky items,
stand building materials or an excess of rubbish, including brochures and
publications.
If you expect to create a large amount of waste through stand construction etc.
and require a waste container please contact the Organisers for a quote.
CLOAKROOM
The Cloakroom is situated to the left of the entrance lefts on Level One of Olympia
Central. There will be a nominal charge levied for this service. Please note
that Olympia cloakrooms cannot accept laptops, phones or other electrical
goods. The cloakroom will open half an hour before the event opens and half an
hour after the event closes. When the cloakroom has closed, all left luggage
and coats are taken to the Security Control Room.
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COURIER SHIPMENTS
Shipping exhibit material to international trade shows via courier is not
recommended. Experience over many years’ shows that courier companies
struggle with the customs requirements and delivery demands at Exhibitions.
If you do use a courier please ensure your onsite personnel have the following
information with them to enable them to track your shipment:
 Name and local contact number of courier company
 Tracking number / airbill number of shipment
The organisers recommend that all freight forwarding is ordered via their
nominated agent. Please order all freight services directly:
INTERDROMON SA
Tel: 00302104225873-5 ext.163
Fax: 00302104115526
Email: [email protected]
DELIVERIES
Please ensure you have a member of staff on your stand to sign for your deliveries
as the organizer or the venue will not take responsibility for any exhibitor deliveries.
Deliveries must not be made to the venue under any circumstances outside of the
tenancy hours which are detailed in the Event Timatable above. Any deliveries
attempted earlier or later than these times will be refused by the venue and
returned to sender.
The venue staff is not permitted to sign for deliveries.
All items being sent directly to the venue must clearly be labelled with the
following:
Contact Name
Contact Mobile Number
Company Name
Stand Number
Greece Welcomes You In London 2014
Olympia, National Hall
Hammersmith Road
London W14 8UX
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DILAPIDATIONS
Exhibitors are liable for any damage they may cause to buildings, floors, walls, and
columns or to any shell scheme equipment or any other Exhibitor's property.
Exhibitors are also responsible for any damage caused by their agents or
Contractors.
No Exhibitor may apply paint, lacquer, adhesives or coating to the venue building
or shell scheme panels or drill holes into the floor, columns or walls.
The Organisers will inspect every site before erection and after b r e a k d o w n
of the stands and any damage caused will be charged to the Exhibitor.
If you expect to create a large amount of waste through stand construction etc.
and require a waste container please contact the Organisers for a quote.
DISABLED PERSONS
Disabled persons must be afforded the same opportunities as able-bodied persons
- this includes the ability to attend Exhibitions and view exhibits.
Please ensure your stand is easily accessible to visitors in wheelchairs e.g. by
providing ramps in platform floors.
Parking bays are reserved for disabled drivers in the Olympia multi-storey car
park. Car parking can be prebooked by credit card on +44 (0) 207 598 2515.
DISTRIBUTION OF LITERATURE
The distribution of literature is only permitted from your own stand. Do not ask
your staff to distribute literature in the Exhibition gangways, catering areas and
foyers unless you have prior permission from the organisers.
ELECTRICAL REGULATIONS
All on-site electrical work must be carried out by the appointed electrical contractor and will
be inspected and tested prior to energising.
A temporary supply must be ordered for use during build-up and breakdown, if required.
Use of the venue’s electrical sockets is not permitted and cables must not cross gangways.
Once power has been energised during build-up, it will be switched off each night, including
the pre-open night. If you need power overnight, you will need to order a 24 hour supply.
Power to your stand will be switched off 30 minutes after the show closes each day and will
not be switched back on until the following morning. If you require 24 hour power, please
arrange this with the electrical contractor. On the last open day, power will not be switched
back on under any circumstances, due to the hazards presented during the breakdown of
stands. If you need a supply beyond this time, please arrange this with the electrical
contractor.
20
All electrical installations must comply fully with the eGuide, which can be accessed at
www.aeo.org.uk/eguide. The following is a brief summary of key points:
General
 Electrical fittings should be ordered from the appointed contractor on the official order
form in this manual.
 All electrical equipment and exhibits must be guarded to prevent accidental contact with
live terminals. Items intended for use on stands must be PAT tested and labelled
accordingly.
 Electrical cables must not be run under carpet or up stand fitting support posts. Cables
on the floor which may be walked on must be protected by conduit or with protective
ramping (tape is not acceptable). All other wiring below 2.4 metres must be protected in
PVC or metal tubing.
 In the event of electrical failure, please report this to the organisers’ office.
Lighting
 Light fittings must be secured using clips or heavy-duty electrical ties and earth bonded
appropriately.
 Light fitting flex must not be draped across the ceiling grid (if applicable), or left hanging
in coils or wrapped around any part of a metal structure. Cable ties must be used to
secure flex to the structure.
 Spotlights/floodlights/halogen lamps, etc must be guarded and mechanically fixed, so as
to prevent risk of injury to persons.
 All lighting must be kept at least 300mm away from muslin/fabric ceilings and other
combustibles.
 Lighting circuits must not exceed 1,000 watts. They must not be looped or connected to
power circuits.
 Heavy fittings (over 1 kg) require a secondary means of support.
Socket Outlets
 Only one 4-way extension lead may be connected to each socket outlet and the
maximum length of lead permitted is 2 metres.
 Extension leads must not be plugged into other extension leads (commonly known as
‘daisy-chaining’).
 Block adaptors and drum reel extension cables must not be used.
Please ensure you order a sufficient number of sockets to prevent overloading.
Electricity at Olympia is not provided 24 hours as standard, we would request that
you switch of any lights at the end of each day and if the products on your stand
require
constant
electricity
you
will
need
to
order this
from
[email protected]
Electrical connections must be kept accessible at all times. Where necessary,
openings must be made in the stand ceilings and/ or floors to provide access to
these facilities.
Under no circumstances will we allow ‘daisy chaining’. The use of multi-way plugin adaptors (4-way extensions) has proved to be a danger and potential source of
fire. Trailing block type units are frequently joined together to form ‘daisy chains’
thus overloading circuits. Any ‘daisy chained’ units will be disconnected and
21
removed and electrical power to your stand will not be connected or re-connected
until the electrical contractor is satisfied that the installation is safe. The use of a
multi-way plug-in adaptor is restricted to one unit per fixed socket outlet.
FASCIA NAMEBOARDS
Compulsory Form 3
Included in your stand is the provision of one name board to each open stand side.
The company name will be in English.
Please complete your fascia nameboard form and return this immediately to
Showlite via email at [email protected]. The form can be found at the
back of this manual.
If this is not returned to Showlite by 6th of October 2014 then the company
name that appears on your contract will be used on the fascia name board.
Any changes due to late receipt or on site changes will be charged to the Exhibitor.
FIRE REGULATIONS
The following regulations are included in the eGuide (www.aeo.org.uk/eguide) and must be
complied with by all contractors and exhibitors. They do not apply to exhibits:
All materials used in the construction of stands, features and displays, including signs and
fascias, shall be:




of a suitable nature and quality for the purposes and conditions of their intended use
adequately prepared and fixed in order adequately to perform the functions for which
they are designed
non-combustible, inherently non-flammable or durably flameproof in accordance with
BS476-Part 7
water-based, where applicable, e.g. adhesives and paint
British Standards are the minimum acceptable standards for construction materials.
Suitable samples of materials may be submitted to the venue for approval. Materials may
be tested on site to ensure that they comply.
Decorative materials
Decorative materials used for stand dressing must be flame proofed or purchased already
treated by use of the appropriate chemical.
Untreated wallpaper and similar thin surface finishes, not exceeding 1mm in thickness, may
be accepted, provided they are firmly fixed.
Artificial plants and flowers are combustible and give off toxic fumes. Therefore they must
not be used for stand dressing. Silk-type flowers are acceptable, providing they are fireproof
or have been treated and marked as such.
Fabrics, drapes, curtains and hangings
Drapes, curtains, hangings, etc, must be inherently or durably flame-proofed. Otherwise
they may be treated with a proprietary flame retardant. Test certificates must be available
for inspection for any materials intended to be used.
22
Fabrics used for interior stand decoration must be fixed taut and/or in tight pleats (not
loosely draped) to a solid backing, secured above floor level and not touching light fittings.
Curtains on exit routes should hang 75mm clear of the floor, be parted in the centre and not
conceal any exit signs.
Floor covering
All floor coverings must be secured and maintained so that they do not cause a hazard.
Fixing of floor coverings to the hall floor in uncarpeted halls (all except Olympia Central,
Levels 2 and 3) may only be carried out using approved tape. Other forms of fixing to the
hall floor, such as cable clips, nails and bolts are prohibited.
The organiser will incur a charge for any tape not removed by the end of the tenancy period,
or any damage caused to the hall floor.
Glazing
All glazing used in the construction of stands must consist of safety glass (laminated or
tempered) a minimum of 6mm thick. Areas of glazing within 800mm of floor level and over
0.5m2, where the smaller dimension of the pane is greater than 250mm, must conform to
the thicknesses shown below (in order to comply with the ‘Code of practice for safety related
to human impact’):
Nominal thickness
8mm
10mm
12mm
15mm or thicker
Maximum pane size dimensions
1100mm x 1100mm
2250mm x 2250mm
4500mm x 4500mm
no limits
Any uninterrupted, large areas of clear glazing shall be indicated with warning stripes, dots,
logos, etc. Overhead glazing shall be of wired or laminated glass, or be otherwise
adequately protected from shattering.
Night sheets
Night sheets must be made of inherently non-flammable material or of material satisfactorily
treated to render it non-flammable. They shall be stored rolled-up and firmly secured and
not cause any obstruction while not in use.
Paint
Only water-based paint may be used on site. If paint-spraying equipment is to be used, the
method must be approved by the venue and not cause a nuisance to others. Protective
measures shall be taken to ensure that no paint is spilt or sprayed on to the fabric of the
building.
Plastic
All plastic, including plastic plants and materials used for vision panels, etc, must conform to
BS476-Part 7, Class 1. Polycarbonate materials are acceptable.
Timber
Timber under 25mm thick must be impregnated to Class 1 standard. Treated materials
should have ‘BS476-Part 7, Class 1’ marked on them.
23
Boards, plywood, chipboard, etc, must be treated if under 18mm thick. The exception to this
is MDF, which is acceptable for use due to its density. MDF may not be machined on site,
as its dust is hazardous to health.
Upholstery
Upholstered seating must be non-combustible and marked with the
appropriate standard.
FIRST AID
There will be a Medical Team present at the Exhibition. The First Aid Centre is
situated on the Gallery Level. This is on the far side of the exhibition floor (on the
opposite side to the lifts). The venue has a medical centre staffed by qualified nurses
located on Level 1 on the opposite side from the passenger lifts. If you believe an
ambulance needs to be called, please ensure that this request is directed to the
venue’s control room on 020 7598 2666 (Olympia). The staff’s knowledge of the
venue and where to direct the ambulance could save vital time.
FOOD AND DRINK SAMPLING AND HYGIENE REGULATIONS
Food and Drink Sampling
If you wish to carry out food and drink sampling on your stand, please advise the organiser,
in order to ensure that all relevant regulations are adhered to. If permission to offer samples
is granted, only bite sized portions, individually wrapped items or 85 ml of drink (25 ml for
neat spirits) may be offered. Food hygiene regulations must be adhered to and are
available at www.aeo.org/eguide.
It is important that you notify t he org anizer s o f all pr oposed act ivit ies f or f ood
sam pling and demonstrations taking place on your stand via Form 1 found at the back of
this manual.
All food/drink sampling activity must be free of charge, otherwise it is treated as a retail
activity. The standard acceptable sizes are :
Unwrapped Food must be bite size portions
Individually wrapped items
Drink – 3fl oz / 85ml container
In all cases the HACCP Form must be completed and returned.
Food sampling must be carried out in such a way that customers do not touch the food that
other people will eat in order to minimize the risk of cross-contamination.
Non-Perishable open foods :
For stands that offer non-perishable foods for consumption such as drinks, crisps, nuts,
biscuits, and food used in display purposes only that will be thrown away, the requirements
are that sanitized hand-wipes must be used on the stand.
For all other food groups, the following minimum requirements must be met:
24
Food Group A – High Risk
All cooked foods; meats; sauces; prepared salads; high risk cold items such as
sausages, pies, hot sauces, dips. Dairy products; cooked pasta rice and noodles;
cream cakes; stir fry; dim sum.
Minimum Requirements:
All walls must be wipe clean
A refrigerator capable of holding food at or below 8 degrees C must be provided.
A wash hand basin or portable unit hot and cold water supply, soap and hand
towels.
An area for the storage of external clothing away from any food storage.
A permanent 24 hour electrical supply.
A separate sink with plumbed hot and cold water supply for the washing of
equipment and utensils must be provided unless all equipment and utensils are
disposable and are disposed of after each individual use.
A probe thermometer must be provided and temperature records kept by the
exhibitor.
Food Group B – Medium Risk
Non-alcoholic drinks; low sugar/salt snacks; raw vegetables; non long-life
packaged foods; sealed non-cooked goods for example raw sausages.
Minimum Requirements:
All walls must be wipe clean
A refrigerator capable of holding food at or below 8 degrees C must be provided.
A wash hand basin or portable unit hot and cold water supply, soap and hand
towels.
An area for the storage of external clothing away from any food storage.
A permanent 24 hour electrical supply, unless overnight refrigeration storage
facilities can be demonstrated.
Food Group C – Low Risk
High sugar or high salt content foods; olive oil; bread products; sealed low risk
products for example pasta, rice, noodles, chutneys, sealed sauces, jams. Fruit,
sealed curry sauce, long life packaged foods, fudge, open confectionary.
Minimum Requirements :
All walls must be wipe clean.
Sanitized hand wipes
Licenses
Every stand selling or sampling alcohol for on or off-site consumption will be
required to have at least one personal licensee who will be responsible for all
activities. This named licensee must be present on site at all times, or nominate a
specific responsible person who is on site.
25
Food Handling Certification
Every stand selling or sampling food and/or drink must have at least one member
of staff holding a Basic Food Handlers certificate or equivalent approved
qualification. Copies of certificates must be made available on site upon request
by the venue or the organisers.
Further information and guidance on completing your own risk assessment and
identifying the hazards of each stage of food preparation can be found at :
www.food.gov.uk/foodindustry/regulations/hyglegresources/sfbb/sfbbcaterers/
Kitchens & Stands Processing & Serving Food
Where stand constructions have walls that exceed 6m in length, the stands must
be provided with two separate exits, sited remotely from each other. Stands and
kitchen areas must be in good order and repair to enable them to be cleaned
easily and properly. Any equipment including food containers likely to come into
contact with food must be kept clean and be constructed of materials that are not
absorbent.
Cookers must operate on electricity. LPG is not permitted.
Deep fat fryers must not be located close to the gangway and must be provided
with thermostatic controls which will cut out at 200 degrees C.
First Aid – Food Hygiene
All stands where open food is handled must have a supply of blue, waterproof
plasters and bandages.
All stands where cooking or heating food is taking place must ensure that they
have a fire blanket and suitable fire extinguisher on their stand.
Waste & Ventilation
Designated disposal facilities must be made available for food and other waste
substances. Waste water must not be deposited down any hand-washing facility
in any of the sanitary accommodation throughout the venue or floor ducts.
Each exhibitor is responsible for removing their own waste oils and fats from the
venue. Cleaning charges will be incurred if any such products are abandoned on
site. Where cooking is likely to create a high concentration of smoke, it may be
necessary to ventilate the stand to outside air.
Food Storage Temperatures
Cooked foods which are to be kept hot must be kept above 63 degrees C.
Reheating of cooked food must be carried out at a temperature of at least 75
degrees C.
Frozen food must be kept at -18 degrees C or below.
Refrigerators must be maintained at a temperature of 8 degrees C or below.
26
Temperatures must be measured with a suitable thermometer and recorded daily
by the exhibitor. Blank templates to record temperatures are available from the
organisers office.
FORK LIFT SERVICES
Please contact our appointed company offering fork lift services at this event :
Chris Keeling-Jones
Mechanical Movements & Enabling Services Limited
Whiteoaks
The Parrock
Gravesend
Kent DA12 1NU
Tel: 01474 324266
Fax: 01474 364492
Footwear
Suitable footwear must be worn on site during the build-up and breakdaown periods
of the event. Open-toed sandals or shoes, flip-flops and flimsy footwear are not
permitted.
FURNITURE
Included in your stand will be one meeting table and two upholstered chairs.
Additional furniture items can be requested via email to
[email protected]
GANGWAYS
In order to help us ensure that we comply with the licensing authority and venue regulations,
all gangways at the show must be kept clear at all times, including during build-up, the open
period and breakdown.
Exhibits, furniture and other items belonging to your stand must not encroach beyond the
boundary of your stand space. This is to ensure that escape routes are unobstructed in
case of emergency evacuation.
If you have any displays or activities which are likely to attract an audience, please ensure
that you plan your stand layout to allow people to gather within the stand area and not in the
gangways.
The exhibition gangways will be laid with red carpet.Exhibits must be displayed in such a
way as not to obstruct the view of the exhibition area of adjacent stands and must
remain within the confines of contracted stand areas. It is not permitted to place exhibits,
graphics or displays in the gangways.
27
GAS
The use of compressed/ pressurized gases is forbidden in the venue.
HEALTH AND SAFETY
Compulsory Form 5
The organisers maintain high standards of health and safety and require Exhibitors
and Contractors to undertake their work in a safe way that does not put
themselves or others at risk.
The organisers reserve the right to require the removal from the premises of any
persons who do not comply with Company requirements, or who put themselves
or others at risk. The organisers similarly reserve the right to require the removal
of any plant, equipment or material that, in their opinion, is dangerous when used
in the way intended.
All Personnel and Contractors employed by you must be provided with the
necessary information, instruction, training and supervision in health and safety
matters before coming on site.
Main areas which you must give due thought and consideration to before and
during your time on site.

Understanding of Fire and Emergency Procedures and location of First Aid
Centre. All staff must be notified of these procedures.

It is necessary to keep specific gangways clear during Build Up/ Breakdown
and throughout the Show Open Days for emergency evacuation purposes.
These will be identified to you during Build Up and Breakdown of the show.

Working at height must always be done in a safe manner using suitable
equipment in the approved way e.g. scaffold towers, hard hats etc.

All mechanical lifting equipment, i.e. forklift trucks, cranes etc. must be
operated by the official contractor only - no one else will be permitted to drive
or operate machinery of any description in the loading bays.

Personal Protective Equipment (PPE) should be used if other protective
measures are unrealistic and employees must be trained in its use and
limitations.

Portable power equipment should only be used for the purpose for which it is
designed, with safety guards and devices fitted and used. Power leads must
be kept to a minimum and not cross gangways. Power requirements must not
overload the systems order. Such equipment must never be left unattended
with power supplied to it. Please do not create a floor hazard at any time.

All staff must be trained to ensure that safe working practices and good
housekeeping is maintained in all work areas, minimising hazards.

All exhibitors are required to sign and submit the HEALTH AND SAFETY
DECLARATION (Form 5) at the back of this manual before entrance to the
venue.
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HEIGHT LIMITS
Please note it is not possible to erect anything higher than 2.4m within a shell
scheme stand without prior arrangement with the Organisers due to the position of
the ceiling grid and fascia.
HOTEL ACCOMMODATION
Please contact our appointed travel consultants for assistance with all your travel
requirements :
Iraklia Iatropoulos Travel
Merarchias 15, Serres
Contact details, booking line: Charalabidou Chrysa
Tel: 23210 55190, 58559 Mob: 6936910611
Fax: 23210 55191
e-mail: [email protected]
Website: www.fly4u.gr
INSURANCE
In accordance with the rules and regulations of this event, exhibitors are reminded
that they must have their own insurance policy and adequate insurance cover for
property and public liability.
Greek Agora Expo shall not be liable to the Client for any loss or damage suffered
or incurred by the Client in connection with the provision of (or failure wholly or
partly of) any services or goods provided by third parties in connection with the
Exhibition, including, without limitation, in relation to the provision of utilities, freight
shipment, the transport and delivery of sponsorship and or exhibition materials to
the Venue, work undertaken by third party contractors and services provided by
the Venue owners.
The Client acknowledges that services provided by the organisers to the Client are
the subject of a separate agreement between the Client and the contractor.
Although the organisers shall use reasonable care in selecting official or
recommended contractors, the organisers shall not be liable for any loss or
damage suffered or incurred by the Client in connection with the provision of
services to the Client by such contractors.
29
Greek Agora Expo shall not be liable for any actual or alleged indirect loss or
consequential loss howsoever arising suffered by the Client including but not
limited to loss of profits, anticipated profits, savings, loss of business revenue, loss
of business, loss of opportunity, loss of goodwill, or any other type of economic
loss; The organiser shall have no responsibility or liability for any loss (or theft) of
or damage to the person, property and effects of the Client or its employees or
representatives.
INTERNET CONNECTIONS
Exhibitors who wish to order dedicated internet access to their stand are
requested to contact the organisers for more information on options available.
Please email [email protected]
MUSIC ON STANDS
If you intend to play pre-recorded music on your stand please notify the organisers
via Form 1 found at the back of this manual. A license is required by law so it is
important that all activity is covered. Failure to notify the organisers may result in
this activity being suspended during the show.
Phonographic Performance Ltd (PPL)
PPL administers licensing of sound recording for most recorded music played in
the UK. It issues a licence and levies a tariff on the broadcasting and public
performance (which includes exhibition stands)
More information: http://www.ppluk.com/
Performing Rights Society (PRS)
PRS licenses the performance of almost all musical works commonly played in the
UK. Music by any means including CD, tape, TV, radio, DVD, video and live
performers are to be licensed by PRS.
More information: http://www.prsformusic.com/Pages/default.aspx
PUBLIC ANNOUNCEMENTS
The public address system is reserved for Organisers and Emergency messages
only. It cannot be used for messages from Exhibitors or Visitors during the show.
REGULATIONS
By virtue of the agreement between the Exhibitor and the Organisers, Exhibitors
commit themselves to strict compliance with all Regulations of the Organisers and
Olympia.
30
RISK ASSESSMENT
Compulsory Form 6
All exhibitors must undertake a risk assessment prior to the exhibition identifying
the hazards present on site and ways in which you will minimise and control these
risks. A blank template is provided at the back of this manual.
SECURITY
The Organisers will take every reasonable precaution throughout the Exhibition
however Organisers security is designed to secure the Exhibition Hall not the
contents of individual stands.
Exhibitors should take care to ensure that their goods are safeguarded and should
not leave their stands unattended during the Build Up, Breakdown or Open Hours
of the show.
The Organisers cannot be held responsible for any loss, damage or accident that
may occur to any Exhibitors property or personnel therefore Exhibitors must
arrange full insurance cover.
STAND DESCRIPTION
All shell scheme stands will consist of the following:
Walling:
W h i t e textured single panel. Each panel measures 950mm x
2340mm framed in 40mm poles and 70mm beams making a total
height of 2500mm
Ceiling:
Fascia:
Cross beams are provided at certain points for stand stability.
Fascia panels (300mm high, visible area 260mm high) are provided
on each open side supported by aluminium posts and at mid points
where necessary. The largest single span between support posts is
4 metres.
Nameboard: Company Name and Stand number in English.
Height:
Floor to top of wall 2500mm.
Floor to underside of cross beams 2340mm.
Carpet:
Electrics:
Lighting:
Furniture:
Carpet colour is blue.
1 x 500w socket
2 x 50w spot lights
1 x round meeting table plus 2 x upholstered chairs
Exhibitors are liable for any damage caused to venue buildings, floors, walls and
columns or to the shell scheme panels. Exhibitors may not apply paint, lacquer,
adhesives or coating to venue buildings, floors, columns or shell scheme panels.
No bills, signs, floor coverings or other articles should be pasted, nailed, taped or
otherwise attached to the venue walls, floors, ceilings, columns, partitions, or trim.
Damaged shell scheme wall panels will be charged for at the full replacement
value - not the hire value. Panels cannot be painted.
31
Lightweight graphic displays can be attached to shell scheme panels with Velcro.
Heavy displays or exhibits (e.g. plasma screens) can not be fixed to the walls and
should be on floor stands. All interior stand fittings must be contained within the shell
stand structure.
Please do not nail, screw or staple anything to the shell
scheme walls.
STAND VISUAL
SMOKING
Smoking is prohibited inside Olympia London.
Smoking breaks should be taken outside the Hall at the Main Entrance and not at
Emergency Exits which need to remain closed for security reasons.
STORAGE
Storage will be available for exhibitors within the exhibition hall. This is provided by
the organisers and there is no charge. Please discuss your requirements with the
organiser on site via the organisers office.
32
It is forbidden to store exhibits or materials between or behind stands due to the
risk of fire.
TRAVEL
It is quicker and easier to travel to Olympia via public transport than by car. To help you
plan your journey to Olympia, please visit Olympia website;
http://www.olympia.co.uk/visiting/getting-here/train-tube
Enquiries and route planner – www.tfl.gov.uk - +44 (0) 845 748 4950
Driving:
For those using satellite navigation to find the venue the postcode is W14
8UX Olympia is not situated within the congestion zone. Please see map
below:
Walking distances from Olympia:
West Kensington
0.4 miles
Barons Court
0.5 miles
Earls Court
0.8 miles
High St Kensington 0.8 miles
Shepherds Bush
0.8 miles
Alternatively to plan your best possible journey please visit: http://www.tfl.gov.uk/
33
Taxis
Taxis may pick up and set down on the Hammersmith Road; this road is also
well served by passing black cabs.
Computer Cab
Dial-a-Cab
Radio Taxis
+44 (0) 20 7286 0286
+44 (0) 20 7255000
+44 (0) 20 7272 0272
Airports:
London Heathrow:
London Gatwick:
London Stansted:
London City:
London Luton:
+44 (0) 844 335 1801
+44 (0) 871 472 5125
+44 (0) 844 335 1803
+44 (0) 20 7646 0088
+44 (0) 1582 405100
www.heathrowairport.com
www.gatwickairport.com
www.stanstedairport.com
www.londoncityairport.com
www.london-luton.co.uk
WASTE MANAGEMENT & REMOVAL
In order to reduce the volume of overall waste we urge all Exhibitors/ Contractors
to maximize their efforts to re-use and recycle materials where possible. All effort
should be made to minimize waste.
Exhibits, publications, printed matter, promotional items etc. must be cleared from
the Exhibition Hall by the exhibitor.
A charge will be levied to any Exhibitor who leaves bulky items or an excess of
waste, including publications or printed matter. Containers for the removal of
heavy building waste can be hired from Olympia.
OLYMPIA EXHIBITORS EMERGENCY PROCEDURES :
This is intended as a quick guide to your action in the event of a fire or bomb
threat. Please fully brief your staff and keep this information readily available but
not on public display.
Fire
If you discover a fire, or a fire is reported to you, operate the nearest fire
alarm call point FIRST, then inform Olympia Control on 020 7598 2666
(internal 2666).
Bomb Threat
In the event of a bomb threat, you will hear the announcement (or receive the
telephone call) as follows:
“ATTENTION PLEASE.
STAFF CALL 100”
ATTENTION
34
PLEASE”
Do not leave the building. Inform your colleagues, and then assist in
searching for suspicious objects in your work area. If you find a suspicious
object, do NOT touch or move it. Clear the area of people calmly. Report to
Control on + 44 (0) 20 7598 2666 (internal 2666) giving the exact location of
the object. Please do not cause undue concern to visitors at this stage.
If you receive a bomb threat directly on the stand, please obtain as many
details as possible, and then inform Control on 020 7598 2666 (internal 2666).
When appropriate, a cancellation message will be given
as follows;
“ATTENTION PLEASE. ATTENTION PLEASE. STAFF CALL
100 CANCELLED”
N.B. Please ensure that your stand is thoroughly checked both morning and
evening for suspicious objects and ensure that briefcases and bags belonging
to your personnel are kept safe locked away at all times to prevent causing
unnecessary alerts.
Emergency
Evacuation
If evacuation is necessary, you will hear the following
announcement:
“ATTENTION PLEASE. ATTENTION PLEASE. HERE IS AN IMPORTANT
ANNOUNCEMENT. IT IS NECESSARY TO ASK EVERYONE TO LEAVE
THE BUILDING. PLEASE MAKE YOUR WAY CALMLY TO THE NEAREST
EXIT. EVERYONE WILL BE RE-ADMITTED AS SOON AS POSSIBLE.”
Please leave the building by the nearest exit and assemble at your
assembly point (Olympia Way), or in the event of a wider cordon, at Warwick
Road forecourt, Earls Court. Exhibitors and contractors should account for all
their staff and report to Control on +44 (0) 20 7598 2666 (internal 2666).
30
COMPULSORY FORM 1
ACTIVITIES AND DEMONSTRATIONS
Please return signed form by email to :
[email protected], [email protected]
YOUR DETAILS
Company Name
Stand No
Contact
E-mail
Tel No
Fax No
Signed
Date
I am planning the following activities on my stand :
please circle:
1) Food or Drink sampling or selling
If yes, please also complete Form 4
Yes / No
2) Cooking
If yes, please also complete Form 4
Yes / No
3) Non-invasive treatments (e.g. massage, manicures)
Yes / No
4) Invasive treatments (e.g. skin piercing, acupuncture)
If yes, please submit the personal public liability certificate and
qualification certificate of person conducting treatment
Yes / No
5) Live animals
Yes / No
6) Live or pre-recorded music
If yes, please bring written confirmation of your PRS and
PPL licenses.
Yes / No
7) Pressurised gases
If yes, for what purpose :
Yes / No
8) Balloons
Yes / No
9) None of the above
Yes
48
10) Other activities not described here :
48
COMPULSORY FORM 2
EXHIBITOR BADGES
Please return signed form by email to :
[email protected]
YOUR DETAILS
Company Name
Stand No
Contact
E-mail
Tel No
Fax No
Signed
Date
Exhibitor Badge 1:
Name:
Exhibitor Badge 2:
…………………………………….. Name: …………………………………………
Job Title: …………………………………….. Job Title: ………………………………………
Company:
…………………………………….. Company: …………………………………….
Exhibitor Badge 3:
Name:
Exhibitor Badge 4:
…………………………………….. Name: …………………………………………
Job Title: …………………………………….. Job Title: ………………………………………
Company:
…………………………………….. Company: …………………………………….
Exhibitor Badge 5:
Name:
Exhibitor Badge 6:
…………………………………….. Name: …………………………………………
Job Title: …………………………………….. Job Title: ………………………………………
Company:
…………………………………….. Company: …………………………………….
48
Exhibitor badges will be ready for collection on site after 14.00 hrs on Friday 31 November.
48
COMPULSORY FORM 3
NAMEBOARD ORDER FORM
Stand No.
Deadline Date – due immediately
Your Company name ONLY will be produced in Arial Bold CAPITAL lettering
Any other styles must be paid for and will only be allowed if approved by the organiser
Please print in CAPITALS the exact wording you require on your nameboard.
Maximum 30 characters - 1 line only
N.B. Abbreviations will be used in all cases i.e. Limited—Ltd.
Nameboard included in stand package
If we do not receive this form completed then your nameboard will be produced using the
name taken from your stand booking form supplied to us by the organiser.
Nameboards cannot be altered on site.
For your convenience nameboards can be submitted online at
www.indexgroup.org/order/order_nameboard.asp
Or you can email or fax this form to:
Email: [email protected]
Fax:
+44 (0) 1264 365626
48
COMPULSORY FORM 4
HACCP FORM: FOOD EXHIBITORS
Please complete & return to: [email protected], [email protected]
You and your Company must comply with HASAWA74 (Health & Safety at Work, etc., Act 1974) and The Food
Hygiene Regs (amended 2012). Please read and complete this form affirming your commitment to Health and
Safety and your co-operation with the Organisers and Venue. Any damage or losses caused by or to you must be
covered by your own Company’s Insurance.
SECTION 1: COMPANY DETAILS & RESPONSIBLE PERSON
-For all Exhibitors undertaking any form of food and drink preparation, sales or sampling on their stand.
Stand Number:
Exhibiting Company Name:
Address:
Postcode:
Telephone:
Fax:
Contact Name:
Responsible person on
stand:
Email:
Website:
Mobile:
OFFICE USE ONLY:
HSE Number:
Date submitted:
Exhibitor ID:
Reference Number:
Please submit sections 1, 2, 4 by email.
48
SECTION 2: COMPULSORY LICENSE CHECK F OR ALL FOOD EXHIBITORS
-Every exhibitor must answer the following questions in full, and use the forms provided (please see attached) TICK
BOXES:
1. Is your Company licensed as a Food Operator/Food Producer/Food
Retailer with your Local Borough Council?
Yes
No
n/a
If YES please submit a copy of your license along with this form. If NO or N/A please see following questions:
2. Is your Company registered with NCASS (National Caterers
Association)?
Yes
No
n/a
If YES then please submit a copy of your NCASS Registration Certificate along with this form. If NO or N/A then
please see the following questions. NB: The NCASS is the official body who deal with mobile caterers who cannot be
registered with their Local Borough Council because they don’t have a permanent building as such.
3. Do one or more of your members of staff have a valid Food Hygiene
Certificate?
Yes
No
This is a legal requirement. If YES submit a copy with this form. If NO then you will not be able to exhibit food or
drink.
4. We have undertaken a suitable and sufficient Food Risk Assessment
specifically for this show:
5. We have at least £2m Public Liability Insurance in place for the duration of
the show:
6. We have read and understood the Food Guidance in the Exhibitor Manual:
PLEASE NOTE: You must submit a copy of your Risk Assessment along with this form and copies of
the above documentation. Please note that you will need to bring all your original food safety
documents with you (NOT copies) along to the show, as well as a valid form of Photo ID (eg: Driving
License) with you. Please help us to help you maintain good food hygiene standards.
Now please answer the following questions and helpful advice to enable you to fill in your HACCP
Form regarding your intended FOOD AND DRINK SAMPLING/SALES operations at the show.
48
DO NOT SUBMIT THIS SECTION – DO NOT COPY.
SECTION 3: EXAMPLE QUESTIONS ON THE HACCP FORM
-These are just some example questions and how to answer them on your own HACCP Form.
This section (Section 3) is just for your help and information only
FOOD & DRINK SALES & SAMPLING:
1
2
3
4
5
6
7
8
9
Will you be offering food or drink SAMPLES on your
stand? If so, please describe:
Will you be offering ALCOHOL samples on your stand? If
YES please state name of licensee:
How are you presenting the food and drink samples?
Are the samples hot or cold?
No.
Do you intend to be cooking on your stand?
No.
Type of cooker / oven to be used; state gas or electric
Not applicable.
Food / drink purchase details:
13
14
15
Serve cold:
16
17
18
19
20
21
Cooling:
22
Are you the Food Provider?
On small plastic trays and plates
No. We will be giving away free samples of our new pre-pared
blueberry doughnuts on the stand, free of charge.
Will you be selling alcohol on your stand?
Receipt:
No.
Cold
Will you be selling food or drink on your stand?
10
11
12
Yes. We will be giving away samples of our new pre-prepared
blueberry doughnuts and confectionary on the stand, free of charge.
All out products have been purchased from reputable suppliers
(named on our HACCP Form) who have been established for
several years.
Invoices filled.
How and where is the food / drink stored?
All our products are stored in a fridge (2°- 5°C) in sealed containers
or suitable bags. Monitor if temp rises to 6°C. At risk above 8°C.
Prepared onsite using stainless steel tables, cleaned with food grade
products. Avoiding cross-contamination. All staff have Food Hygiene
Certificates. Colour coded utensils for use in raw meat area.
Our confectionary products are safe to be served/sold/samples ar
room temperature.
Preparation:
Cooking:
Not applicable.
Hot-hold food:
Hot-hold in covered trays to avoid cross-contamination from raw
products. Product used in strict rotation. Temp probe checks.
Min 63°C.
Not applicable.
Re-heating:
Not applicable.
Serve hot:
Served hot, in rolls with napkins. Temp probe check.
Use of Over Production:
Cooked to order so no excess food is produced.
Washing up:
Good facilities on stand, with hot and cold handwash provided. Staff
trained on importance of hygiene and cross-contamination.
Booked and undertaken with Venue services. Bins with lids on
stand, emptied as needed or at least twice a day. Bins stored away
from food.
Waste Removal:
No.
48
23
If no, please state Company Name and contact details of
your Food Provider(s):
48
The Doughnut Factory, Swindon, PX3 4DR
Contact – Mr D Rodgers, Mob – 09876 543210
Email – [email protected]
SECTION 4: HACCP GENERAL QUESTIONS FOR EXHIBITORS – RETURN THIS PAGE
NOW
This forms part of your LEGAL REQUIREMENTS and therefore must be fully and correctly
filled out and returned by every single Exhibitor undertaking any form of food, drink or
alcohol sales and sampling at the show.
Exhibiting Company:
Stand Number:
Date:
Person Responsible:
Mobile onsite:
No:
1
2
3
4
5
6
7
8
9
10
11
CRITICAL CONTROL POINT:
Will you be offering food or drink
SAMPLES on your stand? If so,
please describe:
Will you be offering ALCOHOL
samples on your stand? If YES please
state name of licensee:
How are you presenting the food and
drink samples?
Office:
WRITE YOUR METHOD OF CONTROL HERE:
Food/Drink
Sampling:
Samples must not be
sold under any
circumstances. Please
note the following
maximum measures:
Beer, lager, cider:
50ml
Alcopops & Soft drinks:
50ml
Wine & Champagne:
25ml
Spirits:
5ml
Food items:
Small
bitesize
portions
Are the samples hot or cold?
Will you be selling food or drink on
your stand?
Will you be selling alcohol on your
stand?
Do you intend to be cooking on your
stand?
Type of cooker / oven to be used;
state gas or electric
Food / drink purchase details:
Receipt:
How and where is the food / drink
stored?
48
12
Preparation:
48
13
14
15
16
17
18
19
20
21
22
23
24
Serve cold:
Cooking:
Hot-hold food:
Cooling:
Re-heating:
Serve hot:
Use of Over Production:
Utensil Washing up:
Hand washing
Waste Removal:
Are you the Food Provider?
If no, please state Company Name
and contact details of your Food
Provider(s):
48
COMPULSORY FORM 5
HEALTH & SAFETY DECLARATION
All exhibitors must complete and return this form along with the signed risk
assessment.
YOUR DETAILS
Company Name
Stand No
Contact
E-mail
Tel No
Fax No
Signed
Date
We have read and understood our responsibilities as laid out in the Health & Safety at
Work Act etc. 1974, and taken note of the most common areas of risk. We accept our
responsibilities as laid out in this Act and all relevant health & safety covering London
Olympia.
OUR PRINCIPAL HEALTH & SAFETY REPRESENTATIVE FOR THE STAND IS
Name*
Position
Contact No
As principal Health & Safety representative for my stand, I understand that we may
need to produce a copy of our Health & Safety Policy upon request by the organiser
whilst on-site at the exhibition. I am in possession of my company’s Health & Safety
Policy (only companies with 5 or more employees must possess this)
48
COMPULSORY FORM 6
RISK ASSESSMENT
Please return signed form by email to :
[email protected], [email protected]
YOUR DETAILS
Company Name
Stand No
Contact
E-mail
Tel No
Fax No
Signed
Date
TASKS :
Describe risks associated with build up, activities undertaken at the stand, and during
breakdown. For example, installing graphics, installing equipment.
HAZARDS:
Identify all hazards associated with these tasks.
tools; noise.
WHO IS AT RISK:
(Exhibitor, Contractor, Visitor, Employee)
48
For example, lifting and carrying; use of
OPTIONAL FORM
COMPULSORY FORM 6
RISK ASSESSMENT Continued
Please return signed form by email to :
[email protected], [email protected]
YOUR DETAILS
Company Name
Stand No
RISK LEVEL:
(Describe the likelyhood and probable severity of risks)
PRECAUTIONS AND MEASURES REQUIRED:
(Existing control measures in place)
It is important that you identify that the risk is low. For example, are your staff trained in
lifting techniques; do your staff have experience in setting up and working at exhibitions.
48
OPTIONAL FORM
Transfers (Μεταφορές από το Αεροδρόμιο στο ξενοδοχείο και από το Ξενοδοχείο στο Αεροδρόμιο)
Αγαπητέ συνεργάτη,
θα ήθελα να σας ευχαριστήσω για την συμμετοχή σας στην έκθεση Greece welcomes you in London που
θα πραγματοποιηθεί μεταξύ 31 – 2 Νοεμβρίου 2014 στο Λονδίνο.
Θα ήθελα να σας ενημερώσω ότι εάν σας ενδιαφέρει να πραγματοποιηθούν οι μεταφορές σας από το
αεροδρόμιο στα ξενοδοχεία σας και από τα ξενοδοχεία στο αεροδρόμιο θα πρέπει να συμπληρώσετε την
παρακάτω φόρμα και να την αποστείλετε μέχρι της 03/10/2014 στο email: [email protected].
Προς ενημέρωσή σας, μπορείτε να χρησιμοποιήσετε τα μέσα μαζικής μεταφοράς για χαμηλότερο
κόστος.
Πρώτος πίνακας Άφιξη – Δεύτερος πίνακας Αναχώρηση
Αεροδρόμιο Αριθμός
Εταιρία
Ώρα
Αριθμός
και
πτήσης Αεροπορική
ατόμων
terminal
48
Βαλίτσες
Ξενοδοχείο /
Οδός
παράδοσης
OPTIONAL FORM
Ξενοδοχείο
/ Οδός
Παραλαβής
Βαλίτσες Αριθμός
ατόμων
Ώρα
Εταιρία
Αεροπορικ
ή
48
Αριθμός
πτήσης
Αεροδρόμιο
και Terminal
OPTIONAL FORM
Equipment (Εξοπλισμός)
Αγαπητέ συνεργάτη,
θα ήθελα να σας ευχαριστήσω για την συμμετοχή σας στην έκθεση Greece welcomes you in London που
θα πραγματοποιηθεί στης 31 – 2 Νοεμβρίου 2014 στο Λονδίνο.
Θα ήθελα παρακαλώ πολύ να συμπληρώσετε την παρακάτω λίστα με προϊόντα που θα χρειαστείτε για
εξοπλισμό των περιπτέρων σας με σκοπό να ολοκληρωθούν οι παραγγελίες.
Προϊόν
Εταιρία
Ποσότητα
Χρώμα
Μέγεθος
Η παραπάνω φόρμα θα πρέπει να συμπληρωθεί και να αποσταλεί στο [email protected],
[email protected] μέχρι της 07/10/2014.
Για διευκρινήσεις και απορίες καλέστε στο:
Τηλέφωνο: 2130291884
Επιπρόσθετα θα χρειαστεί να αναγράψετε τα στοιχεία τιμολόγησης για να προχωρήσουμε σε
παραγγελίες.
48
OPTIONAL FORM
Αγαπητέ συνεργάτη,
Ελπίζω να είστε καλά και οι προετοιμασίες για την έκθεση να βαίνουν καλώς.
Θα ήθελα παρακαλώ να σας ενημερώσω ότι είναι απαραίτητο να μου αναφέρετε τις ηλεκτρικές συσκευές που θα
χρησιμοποιήσετε κατά την διάρκεια της έκθεσης.
Ο εκθεσιακός χώρος δεν παρέχει ηλεκτρικές εγκαταστάσεις και επειδή η βασική δομή του περιπτέρου παρέχει
500w ρεύμα θα πρέπει να γίνουν παραγγελίες έξτρα ηλεκτρικών εγκαταστάσεων για να μπορέσουν να
λειτουργήσουν ο εξοπλισμός αλλά και οι συσκευές.
Εξοπλισμός από την Ελλάδα:
Εξοπλισμός από την Αγγλία:
Σας ευχαριστώ πολύ για την συνεργασία σας και περιμένω την ανταπόκρισή σας.
Ημερομηνία ολοκλήρωσης του εγγράφου (06/10/2014).
48
OPTIONAL FORM
Εταιρίες εξοπλισμού:
Αγαπητέ συνεργάτη, παρακάτω μπορείς να βρεις τις εταιρίες όπου μπορείς να προμηθευτείς τα
αντικείμενα και εξοπλισμό για το περίπτερό σου.
Allen’s Hire: http://www.allenshire.co.uk/home/
Fridge Hire: http://www.fridgehire.co.uk/
Showlite: http://www.showlite.co.uk/
Οι παραγγελίες κατατίθενται μετά από την συμπλήρωση της φόρμας Equipment που βρίσκεται στην
σελίδα 48 (Εξοπλισμός, equipment). Παρακαλώ να αποσταλεί το έγγραφο αφού συμπληρωθεί στην
διεύθυνση: [email protected]
Σας ευχαριστώ πολύ.
48
Contact: Jenni Green
T: 01264 365550
F: 01264 365626
E: [email protected]
W: www.showlite.co.uk
Stand Electrics Form
Please return to Showlite Ltd
Stand Number:
Company Name:
Address:
Contact Name:
Post Code:
Tel No:
Fax No:
Email:
Date:
Please supply and install the following items on hire:
Electrics
Cost
Single Socket Outlet 2amp (500w)
£95.00
Single Socket Outlet 5amp (1000w)
£144.00
Single Socket Outlet 10amp (2000w)
£251.00
Single Socket Outlet 13amp (3000w)
£315.00
Lighting
Fluorescent Fitting - 5ft
£54.00
Fluorescent Fitting - 6ft
£58.00
Spotlight - 120w
£56.00
Spotlight - 50w on 300mm Arm
£65.00
Floodlight – 300w
£64.00
Metal Halide – 150w
£64.00
Track Lighting
1.2 Metre Track section including 3 x Spotlights
£138.00
Test and Inspection per stand (BS7671) MANDATORY
£15.00
The Mandatory order form testing charge is for above order form items only
Quantity
Total Cost
1
£15.00
SPACE ONLY STANDS
Space Only stand builders are responsible for their own testing. If Showlite are required to complete the electrical installation
a charge of £15.00 per circuit will be made to the Stand Builder with a maximum charge of £150.00 per stand.
All direct mains ordered will need to provide relevant information at the time of quotation, full details can be given upon request.
If a direct main Test and Inspect is required then this will be by quotation also.
th
Please return no later than 10 October 2014
A 20% surcharge will apply if not received by this date.
Sub Total
VAT @ 20%
Total:
Your VAT No:
Goods/Services will not be provided unless fully paid for in advance. If you wish to pay by Credit/Debit Card please tick here and we will
contact you for details (payments made via Credit Card will incur a 2.5% charge – Amex 3%)
Cheques made payable to Showlite Ltd. BACS details will be available on your invoice, alternatively please contact us for details.
By completing this order form you are agreeing to our Terms and Conditions. For a copy please contact us on 01264 365550.
2014 Furniture Hire Price List
TO VIEW OUR BROCHURE PLEASE USE THIS LINK: http://www.showlite.co.uk/pdf/furniturebrochure.pdf
Hire Cost
Hire Cost
Hire Cost
Hire Cost
Item Code
Item Code
Hire Cost
Item Code
Item Code
Item Code
BS-Barstools
DC-Display Cabinets
BT- Bar Tables
MS-Accessories
SC - Chairs
BS01
BS02
BS03
BS04
BS06
BS07
BS08
BS09
BS10
BS11
BS12
BS13
BS14
BS15
BS16
BS17
BS18
BS19
BS20
BS21
BS26
BS27
BS28
BS29
BS30
BS31
BS32
BS33
BS35
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
23.00
33.00
23.00
32.00
28.00
37.00
38.00
29.00
34.00
27.00
39.00
32.00
35.00
56.00
49.00
37.00
43.00
48.00
39.00
44.00
39.00
43.00
40.00
43.00
38.00
42.00
58.00
48.00
49.00
CB-Cupboards
CB01
CB06
CB07
CB08
CB11
CB12
CB13
CB14
CB15
CB16
CB17
CB18
CB19
CB20
CB21
CB22
CB23
CB24
CB25
CB26
CB27
CB28
CB29
CB30
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
65.00
91.00
83.00
149.00
81.00
70.00
76.00
76.00
95.00
105.00
104.00
88.00
94.00
93.00
154.00
163.00
163.00
85.00
92.00
91.00
100.00
108.00
115.00
114.00
CT-Coffee Tables
CT01
CT02
CT04
CT05
CT09
CT10
CT11
CT12
CT13-GL
CT13-SS
CT14-GL
CT14-SS
CT15
CT16
CT17
CT18
CT19
CT20
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
32.00
35.00
29.00
26.00
38.00
45.00
40.00
48.00
55.00
41.00
59.00
44.00
87.00
74.00
72.00
45.00
73.00
86.00
DC01
DC01S
DC02
DC03
DC04
DC05
DC06
DC07
DC07L
DC08
DC09
DC10
DC13
DC14
DC17
DC18
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
142.00
136.00
102.00
239.00
94.00
99.00
76.00
148.00
158.00
199.00
89.00
129.00
63.00
69.00
194.00
122.00
DT-Desks
DT01
DT02
DT03
DT04
DT05
DT14
DT15
DT16
DT17
DT18
DT19
DT20
DT21
DT22
DT23
DT24
DT25
DT26
DT27
DT28
DD02
DD07
DD08
DD09
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
61.00
70.00
55.00
53.00
124.00
65.00
75.00
61.00
58.00
133.00
77.00
90.00
72.00
70.00
148.00
77.00
92.00
71.00
70.00
149.00
52.00
55.00
60.00
60.00
BT02
BT03
BT04
BT07-GL
BT07-SS
BT08
BT09
BT10
BT18
£
£
£
£
£
£
£
£
£
67.00
63.00
63.00
83.00
67.00
67.00
125.00
67.00
72.00
NT-Standard Hgt Tables
NT03
NT05
NT07
NT09
NT10
NT11
NT12
NT13
NT14
NT15
NT16
NT17
NT18
NT20
NT21
NT22
NT23-GL
NT23-SS
NT24
NT25-GL
NT25-SS
NT26
NT27
NT30
NT31
NT32
NT33
NT34
NT35
NT36
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
39.00
39.00
55.00
61.00
48.00
45.00
36.00
56.00
52.00
46.00
55.00
46.00
56.00
53.00
48.00
52.00
65.00
49.00
49.00
77.00
52.00
98.00
84.00
95.00
54.00
87.00
15.00
49.00
45.00
39.00
LC - Lounge Chairs
EF- Boardroom & Exec
EF01
EF02
EF03
EF04
EF05
EF07
EF08
EF09
EF10
EF11
EF14
EF15
EF16
EF17
EF19
EF20
EF21
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
145.00
199.00
153.00
153.00
127.00
209.00
158.00
88.00
135.00
197.00
74.00
84.00
49.00
60.00
204.00
279.00
350.00
LD - Literature Units
LD04
LD05
LD06
LD07
LD08
LD09
LD10
£
£
£
£
£
£
£
93.00
109.00
72.00
73.00
75.00
77.00
83.00
LC01
LC07
LC08
LC11
LC12
LC13
LC14
LC15
LC16
LC17
LC18
LC20
LC21
LC22
LC23
LC24
LC25
LC33
LC34
LC35
LC36
LC38
LC39
LC40
LC41
LC42
LC44
LC45
LC53
LC53
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
42.00
43.00
36.00
25.00
43.00
45.00
36.00
25.00
46.00
70.00
59.00
84.00
26.00
32.00
76.00
29.00
52.00
109.00
28.00
49.00
44.00
109.00
49.00
129.00
69.00
85.00
25.00
25.00
65.00
65.00
MS01
MS02 R or L
MS03
MS04
MS06
MS07
MS08
MS09
MS11
MS12
MS13
MS14
MS16
MS16A
MS18
MS19
MS20
MS21
MS22
MS23
MS26
MS27
MS28
MS29
MS30
MS31
MS32
MS33
MS34
MS35
MS36
MS37
MS38
MS42 L or R
MS43
MS49
MS50
MS51
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
23.00
75.00
24.00
6.00
90.00
17.00
5.00
22.00
16.00
51.00
51.00
73.00
13.00
13.00
36.00
45.00
17.00
27.00
80.00
5.00
29.00
96.00
185.00
36.00
30.00
40.00
38.00
18.00
28.00
58.00
14.00
94.00
88.00
128.00
149.00
45.00
32.00
25.00
GF - Outdoor & Bistro
GF18
GF19
GF19A
GF20
GF21
GF22
GF23
GF24
GF25
GF26
GF27
GF28
GF29
GF30
GF31
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
20.00
36.00
38.00
59.00
59.00
36.00
36.00
19.00
39.00
22.00
34.00
9.50
19.00
39.00
49.00
Bar & Reception
BC01
RC01
BC02
BC03
DC11
DC12
£
£
£
£
£
£
268.00
283.00
189.00
189.00
97.00
158.00
SU - Stands & Shelving
SU01
SU02
SU03
SU04
SU10
SU20
SU21
SU22
£
£
£
£
£
£
£
£
82.00
67.00
57.00
85.00
69.00
68.00
62.00
39.00
SC01
SC02
SC03
SC05
SC08
SC09
SC10
SC10X
SC11
SC12
SC13
SC14
SC15
SC16
SC17
SC19
SC20
SC21
SC22
SC23
SC24
SC25
SC27
SC28
SC30
SC31
SC32
SC34
SC38
SC39
SC42
SC43
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
22.00
22.00
18.00
24.00
25.00
28.00
22.00
3.00
32.00
30.00
25.00
26.00
20.00
30.00
28.00
32.00
32.00
32.00
46.00
38.00
32.00
22.00
34.00
34.00
40.00
58.00
32.00
35.00
22.00
24.00
21.00
39.00
OC - Exec & Office Chairs
OC01
OC06
OC07
OC08
OC09
OC10
OC11
OC12
OC13
OC14
OC15
OC16
£
£
£
£
£
£
£
£
£
£
£
£
31.00
38.00
56.00
32.00
49.00
52.00
36.00
31.00
36.00
38.00
103.00
88.00
£
£
£
£
94.00
159.00
69.00
12.00
BE - Benches
BE01
BE02
BE03
BE33
UT - Catering/ Utility
UT01
UT02
UT03
UT04
UT05
UT05D
UT06
UT06D
UT07
UT07D
UT08
UT08D
UT10
UT11
£
£
£
£
£
£
£
£
£
£
£
£
£
£
25.00
31.00
38.00
22.00
29.00
54.50
38.00
65.00
30.00
57.00
25.00
50.00
28.00
30.00
Contact: Jo Richards
T: 01264 365550
F: 01264 365626
E: [email protected]
W: www.showlite.co.uk
Shell Scheme Extras and Flooring Order Form
Stand Number:
Company Name:
Address:
Contact Name:
Post Code:
Tel No:
Fax No:
Email:
Date:
Please supply and install the following items on hire:
Cost
Quantity
Additional Wall Panel - 2.5m x 1m
£85.00
Lockable Door with Keys - 2.5m x 1m
£110.00
Curtained Entrance (Grey) - 2.5m x 1m, with header above
£68.00
For the following Shelves and Rails – Please specify positions and height on the following page:
Flat / Sloping Shelf – 1m long, 300mm deep
£35.00
Hanging Rail – 1m straight rail set 280mm from wall
£38.00
Hat and Coat Rack
£30.00
Night Sheet with padlocks - Per linear metre
£18.00
White Muslin Ceiling - per sqm
£13.00
2m x 1m x 18mm Chipboard Display Panel looped nylon
£89.70
Pegboard 2m x 1m
£45.00
18mm Plywood Flooring to change Carpet colour per sqm
£12.08
Aluminium Edging for 18mm Flooring per metre
£10.24
100mm Platform Floor per sqm
£20.07
Ramp for 100mm Platform Floor
£115.00
Cord Carpet with Poly covering in a variety of colours per sqm £8.50
Vinyl Effect Floor covering in a range of finishes
POA
Please email [email protected] for a copy of the Carpet or Vinyl swatch board
th
Please return no later than 17 October 2014
A 20% surcharge will apply if not received by this date.
Total Cost
Sub Total
VAT @ 20%
Total
Your VAT No
Goods/Services will not be provided unless fully paid for in advance. If you wish to pay by Credit/Debit Card please tick here and we will
contact you for details (payments made via Credit Card will incur a 2.5% charge – Amex 3%)
Cheques made payable to Showlite Ltd. BACS details will be available on your invoice, alternatively please contact us for details.
By completing this order form you are agreeing to our Terms and Conditions. For a copy please contact us on 01264 365550.
ADDITIONAL SHELL SCHEME INSTRUCTIONS
Please indicate on the grid below the positions of any items ordered and any height
measurements of shelves or rails ordered.
Front of Stand
Stand number: ………………………………………….
Company name: …………………………………………………………….
Unless supplied with drawing the installation will be fitted at the stand builder’s discretion.
Any complaints or faults regarding the installations must be reported in writing before the close of the exhibition.
Showlite 2014 Furniture Hire Order Form
Contact: Jo Richards
T: 01264 365550
F: 01264 365626
E: [email protected]
QTY
ITEM
CODE
COLOUR
DESCRIPTION
Please return no later than 17th October 2014
A 20% surcharge will apply if not received by this date
UNIT PRICE
TOTAL
Sub total
VAT @ 20%
TOTAL
Stand Number
Company details
Company name:
Company billing address:
Post /Zip code:
Company telephone no:
Email address:
VAT no:
Payment details
BACS / Cheque / Debit card / Credit card - (please circle)
PLEASE NOTE CREDIT CARDS ARE SUBJECT TO 2.5% SURCHARGE (AMEX 3%)
If you are paying by debit or credit card we will contact you for details.
Cheques are to be made payable to Showlite Ltd. BACS details will be on your invoice.
Goods/Services will not be provided unless full payment is received in advance.
By completing this order form you are agreeing to our Terms and Conditions. For a copy please contact us on
+44 (0) 1264 365550.
Any complaints or faults regarding the installations must be reported in writing before the close of the exhibition.
SHOWLITE LTD, SUITE 1 FOSSE HOUSE, EAST ANTON COURT, ANDOVER, HANTS, SP10 5RG.
ADDITIONAL ELECTRICS INSTRUCTIONS
NOTES: IMPORTANT PLEASE READ
•
•
•
Only one four way trailing outlet (500w maximum) per socket can be used.
Flexible cord (Round cable) cannot be longer than 2 metres.
Examples of Power Requirements
2amp (500w) Socket
Laptops, Computers, TV’s, Spotlight up to 500w, Fridges
5amp (1000w) Socket
Domestic Coffee machine, Lighting up to 1000w
10amp (2000w) Socket Kettles, Machinery up to 2000w
13amp (3000w) Socket Hired Coffee machines, Machinery 2000w – 3000w
Note: Lighting circuits may not exceed 1000w
Please indicate the position of the electrical installations you have ordered
Example of a 3m x 5m Stand
5m
Back Wall
Side
Wall
3m
Fascia
Fascia
Socket
Light Track
Fluorescent
Front of Stand
Stand number: ………………………………………….
Company name: …………………………………………………………….
Unless supplied with drawing the installation will be fitted at the electrician’s discretion. Any complaints or faults
regarding the electrical installations must be reported in writing before the close of the exhibition.