2013 - 2014 Coach / Manager’s Handbook
SOUTHERN REGION RINGETTE ASSOCIATION 2013 - 2014 Coach / Manager’s Handbook Last revised October 13, 2013 TABLE OF CONTENTS RECRUITMENT OF PLAYER GUIDELINES 4 THE SOUTHERN REGION WEBSITE - WWW.ETEAMZ.COM/SRRA 4 THE SRRL LEAGUE SCHEDULING WEBSITE - WWW.THEONEDB.COM 4 THE ONTARIO RINGETTE ASSOCIATION WEBSITE - WWW.ONTARIO-RINGETTE.COM 4 WHAT’S NEW FOR THE 2013/14 SEASON 5 WHAT WAS NEW IN PRIOR YEARS AND STILL RELEVANT 6 GAMES AND TOURNAMENTS COMMITTEE 2012 / 2013 9 NOTIFICATION OF MAJOR, MATCH AND EJECTION PENALTIES 10 DATES TO REMEMBER 2013 / 2014 11 CONGRATULATIONS, YOU’VE GOT A TEAM! NOW WHAT? 12 NOTE - POLICE RECORD CHECKS FOR BENCH STAFF 12 THE BASICS - TEAM REGISTRATION, SEEDING AND FORMS 13 SEEDING & FINES POLICY 16 THE REGIONALS & PROVINCIALS 17 TOURNAMENTS – WHAT YOU NEED TO KNOW 18 BENCH STAFF COMBINATIONS FOR A AND AA TEAMS 20 GAME REPORT FORM 23 OVERAGE PLAYER FORM (OR UNDERAGE FOR ADULTS) 24 2013 – 2014 SRRA INTENT TO PROCEED TO REGIONALS 26 SRRA Coaches Handbook.doc Page 2 of 36 October 8, 2013 APPENDICES APPENDIX A – EXCESSIVE PENALTIES IN A GAME 28 APPENDIX B – RULE CHANGES FOR 2013 - 2015 29 APPENDIX B – RULE CHANGES, CONT’D. 30 APPENDIX C – PROVINICIAL EVENT ACCOMMODATIONS 31 APPENDIX D – U12 IMPLEMENTATION PLAN 32 U12 IMPLEMENTATION PLAN, CONT’D. 33 APPENDIX E – G &T TIMELINE FOR EXPEDITED REVIEW PROCESS 34 APPENDIX F – U12PP TEAM GRID FORM 35 APPENDIX G – INTRO THE PLAYER SKILLS MATRIX 36 SRRA Coaches Handbook.doc Page 3 of 36 October 8, 2013 Recruitment of Player Guidelines These guidelines have been developed for associations when forming teams at the beginning of each season. The intent is to allow associations to form teams at the levels they wish without concern for interference, intentional or otherwise, from any other association. Recruitment of players, which is defined as direct contact of players without their home association’s knowledge and approval, will not be tolerated. If you suspect an infraction please report it to the Provincial G&T Coordinator and/or the SRRA chair at once. 1. Contact must always be at the level of Association President to Association President to determine if specific players may be available to another association. 2. No members of any association intending to develop a team at a specific age level and caliber may directly contact players from another association which has indicated its intention to field a team at the same age level and caliber. Deadlines and methods of communication of team levels to be established on a Regional basis. 3. No players may be allowed on tryout ice of an association other than their local association without submitting a “Tryout/Release Form” (as found in the O.R.A. Operating Manual – Appendices Section). Background: Sometimes recruitment becomes an issue when individuals (typically head coaches of provincial teams) contact players from other associations personally and not through the presidents. Expectations are created that may not necessarily come to fruition and a lot of unnecessary aggravation is caused all around. For this reason recruiting is forbidden. The Southern Region Website - www.eteamz.com/SRRA This is your authoritative source for • The names and contact info for all SRRA executive members • Critical dates and deadlines • Tryout information The SRRL League Scheduling Website - www.theonedb.com This is your authoritative source for • The league game schedules The Ontario Ringette Association Website - www.ontario-ringette.com - The ORA Operating Manual All ORA forms including the Intent to Proceed to Provincials form Sport Development documents “Ringette Flash” newsletter The official list of sanctioned tournaments SRRA Coaches Handbook.doc Page 4 of 36 October 8, 2013 What’s new for the 2013/14 Season This is a rule change year (Ringette Canada). Every official and at least one bench staff from every team must attend a rule change clinic. See Appendix B below for a summary of the changes. Tournament requirements for provincial teams: Provincial Teams - Tournament Requirements: "AA" teams need to send a list of 6 tournament selections and must include selections from 3 different regions (list to be in order of attendance preference) to Nina by July 23, 2013. To be eligible for Provincials, “AA” teams must: • • attend a minimum of 4 sanctioned event tournaments, 2 of those need to be out-ofregion, in 2 separate regions have attended the 4 tournaments by February 9, 2014 "A" teams -- teams need to send a list of 6 tournament selections and must include selections from 3 different regions, with a minimum of 2 tournaments prior to December 2, 2013 (list to be in order of attendance preference) to Nina by September 15, 2013. To be eligible for Provincials, “A” teams must: • • attend a minimum of 3 sanctioned event tournaments, 1 of which needs to be out of region, and must have attended the (minimum of) 2 tournaments by February 16, 2014. Note: to maximize exposure, “A” teams needs to attend a minimum of 4 ORA sanctioned event tournaments of which 2 were out of region. "U12PP” teams need to send a list of 5 tournament selections (in order of attendance preference) and a ’team grid form’. Teams must try to attend one tournament by November 21, 2013 and a second by January 15, 2014. This list is due to Nina by September 19, 2013. Team Grid form can be found in Appendix G. To be eligible for the U12 Provincial Event, “U12PP” teams must: • • attend a minimum of 2 sanctioned event tournaments, 1 of which needs to be out of region, and must have attended the (minimum of) 2 tournaments by March 2, 2014. SRRA Coaches Handbook.doc Page 5 of 36 October 8, 2013 What was new in prior years and still relevant Fair Ice Policy The ORA Fair Ice policy has been proclaimed and is now in effect. U-10 GAME TYPE LEAGUE – DEVELOPEMENT ST GAMES (1 PART OF THE SEASON) LEAGUE – ND COMPETITION (2 PART OF THE SEASON) TOURNAMENTS/ REGIONALS/ PROVINCIALS U-12 U-14 U-16 U-19 REGIONAL REG PROV REG PROV REG PROV REG PROV E E E E D1 E D1 E D1 E E E D1 D1 D1 D1 D1 D1 E D1 D1 D1 D1 D1 D2 D1 D2 EQUAL (E): Is defined as equal ice-time every game to the best ability of the coach, allowing for the uncertainty in the frequency in stoppages of play. DISCRETION 1 (D1): Is defined as equal ice time every game, however, there is the ability for a coach to use select players in the last two minutes of regulation time, overtime and any situation that does not require 5 skaters vs. 5 skaters. DISCRETION 2 (D2): Is defined as the ability for a coach to use players anytime during the game as they decide. GOALTENDERS: Goaltenders have the option of changing at half-time of each game or playing full games as long as they have equal game time throughout a season and/or tournament. Goaltenders are restricted to a one game differential throughout the season or tournament. The championship game in a tournament is excluded from this definition FOR GOALTENDERS ONLY. Coaches may play either goaltender. There is an expectation that throughout the season, each player will have accumulated approximately the same amount of ice time, to the best abilities of the coaches, excepting any differences as described in discretion 1 or 2. Any grievances should be addressed to the home association. Team Activity Logs These will be used again this year. More details to follow from Sport Development at the SRRA Meetings. SRRA Coaches Handbook.doc Page 6 of 36 October 8, 2013 ORA Flash newsletter This will continue to be the preferred channel for broadcasting critical G&T news across the province. See http://www.ontario-ringette.com/Flash/flash.php. Reversal of policy re female B coaches ORA has removed the requirement effective 2012 that would have required every team from U10 to U19 to have a qualified female coach or assistant coach on its bench. All teams will still be required to have an adult female on the bench, but, as is currently the case, this female can be a manager, trainer or coach. The requirement to have a fully qualified female coach or assistant coach on the bench still applies to ‘AA’ and ‘AAA’ teams. MED qualifications All coaches are required to become MED (Make Ethical Decisions) Certified. Becoming MED Certified involves completing (and passing) a short on-line evaluation available through the Coaching Association of Canada’s website. Coaches who are already CSI or CI Trained will have until January 8, 2012 (new date needed) to complete this on-line evaluation. Going forward, a coach who takes the CSI or CI clinic will have until January 8th of the following playing season to complete the relevant on-line evaluation. Note that this one playing season extension does not apply to ‘AA’ coaches who must complete the CI MED on-line evaluation as part of their CI Certification. 2000 km rule for provincial teams See write up in Ringette Flash on the ORA website. A membership notice can also be found on the ORA website. Note this has been deferred for the 2012 playing season but is scheduled to be retabled at the 2013 ORA AGM. SRRL league scheduling There will be 2 joint scheduling meetings held this year. One on October 1, 2013 to start up the season and one in early December to seed for the second half. G&T will be on hand to explain the setup and facilitate scheduling. The October meeting will also be the annual SRRA Regional Coaches Seminar as well. Provincial Intent to Proceed A 2013 – 2014 form sample is included in this handbook. The form will be sent directly to each provincial coach for completion. The completed paper form is required with their cheque (payable to “SRRA”) to Southern Region G & T by November 17, 2013. Regional selection of Provincial teams We will use the same stats-based formula as Central and Western Regions. There will not be prelims held in any of these three regions. SRRA Coaches Handbook.doc Page 7 of 36 October 8, 2013 The Regionals The Regionals will be held March 28 – 30, 2014 in Cambridge. As in the 2012 – 2013 season, we will once again be registering teams by association and not individually. Each team will pay its association and the association will pay the region with one cheque. Current Association This rule governing the movement of players between associations is now in full effect. U9 Bench Staff Qualifications Beginning this year all bench staff of U9 (Bunny) teams *who are participating in Bunnyfests* will need to be registered and qualified for the position that they are filling. Shoulder Pads All players under the age of 19 must now wear shoulder pads as part of their equipment. Yes, this includes the bunnies too. This does NOT include 18 year olds on 18+ teams. Excessive Penalties The rules on excessive penalties have been stiffened. For details see the ORA Membership Notice in Appendix A at the end of this manual. Adult Two Team Player Agreements There is a Membership bulletin attached as Appendix D that coaches concerned with twoteam Adult player agreements should be aware of. Coaching Qualifications Each Association will continue to track the qualifications of its own coaches and confirm to the Regional Coaching Coordinator that all qualifications have been satisfied by the January 8th deadline. Coaching Fundamentals Ringette Canada has developed a series of videos to help coaches understand and teach some of the fundamentals (passing, checking, etc.) of the sport. These are on YouTube and can be found via this link: http://www.ringette.ca/content/LTAD/Videos/main.asp?langid=1 Helmets & Expiry Dates Ringette Canada these dates are NOT mandated by the Safety Association and can be ignored. The sticker states when the helmet expires for hockey purposes in the United States. In Canada, parents should use their best judgment to determine when a helmet should be replaced. SRRA Coaches Handbook.doc Page 8 of 36 October 8, 2013 Games and Tournaments Committee 2012 / 2013 2013 – 2014 G & T Co-coordinator: Nina Kavalinas 110 Piper Street Ayr, N0B 1E0 H. 519.632. 9101 C. 519.500.3243 (preferred) Email – [email protected] Provincial Teams All provincial teams of all ages are covered by Nina Kavalinas but Brian Shaunessy will also be a resource and will be helping out G & T in this area. Regional Team Convenors Contact Information All divisions – U8 to U19 (will be done by the SRRL team) Nina Kavalinas [email protected] C. 519.500.3243 H. 519.632.9101 Tom Spence [email protected] Tammy Pettes [email protected] H. 289.895.7665 C. 905.536.7476 Nina Kavalinas [email protected] C. 519.500.3243 H. 519.632.9101 John Uildersma [email protected] H. 905.765.0333 C. 905.973.3025 Tammy Pettes [email protected] H. 289.895.7665 C. 905.536.7476 Leslie Cichuttek [email protected] H. 905.820.9959 C. 416.895.7778 Brian Shaunessy [email protected] H. 416.284.5934 C. 416.795.8710 G & T Team for 2013 – 2014 SRRA Coaches Handbook.doc Page 9 of 36 October 8, 2013 Notification of Major, Match and Ejection Penalties For Major/Match Penalties and Ejection Notifications: All major and match penalties, as well as any ejections, must be reported to Southern Region's G & T within 24 hours of the incident Any team failing to report a major, match or ejection penalty within 24 hours will be subject to a $50 fine per occurrence.. In the past we have always asked for the game report summaries and all game sheets to be handed in at the monthly SRRA meeting then G & T would review each game sheet. This season we are trying a new process but the responsibility is still on the Coach to report the incident. The New Process: For Major/Match Penalties and Ejection Notifications: All major and match penalties, as well as any ejections, must be reported to Southern Region's G & T within 24 hours of the incident. To ease with this process, notifications are to be made completing the google document attached. https://docs.google.com/forms/d/1xuzv_rrIFS2PE7l0oeMnk3idZlPByC4d0VEe7aNnWPg/viewform An email response will be sent back to the author with details of the G & T sanction being imposed. Note that since some Associations have rules indicating they "match any G & T sanctions" a copy of the sanction notification will also be sent to the Association President. Any additional "matching sanctions" will need to be communicated to G & T for recording purposes. For the SRRA Monthly Meetings: 1. Hand in Monthly Game Report Summary, and 2. Hand in Game Sheets that show any of the following: • referee comments, or • major penalties (code #15 and above), or • any ejections/match penalties 3. OR email items #1 & 2 to [email protected] ahead of the meeting. *Note - Coaches must keep ALL game sheets in the event they are requested by G & T for verification. **Note - all provincial teams will still need to send the report/game sheets CORL ([email protected]) for notification. SRRA Coaches Handbook.doc Page 10 of 36 October 8, 2013 Dates to Remember 2013 / 2014 November 1, 2013 • All Team Registration Forms (TRFs) due to Membership Coordinator November 15, 2013 • Team Registration Forms (TRFs) due to ORA office • Arena audits due to Membership Coordinator • Releases due to Membership Coordinator • Coaches Codes of Conduct due to Coaching Coordinator December 1, 2013 • All two-team contracts to Membership Coordinator January 8, 2014 • Final deadline to complete bench staff qualifications • Final deadline for changes to the TRFs • Deadline for Intents to Proceed to Provincials March 6 to 9, 2014 • Provincial “AA” Championships in Gloucester. March 5, 2014 • Regional teams must pay the balance of Regionals registration fee or be dropped from the tournament. If at all possible please turn it in at the March 5 th SRRA meeting. March 13 to 16, 2014 • Provincial “A” Championships in Kitchener. March 28 to 30, 2014 • Southern Regional “B” Championships in Cambridge. April 3 to 6, 2014 • Provincial U12 Event in Sault Ste. Marie. SRRA Coaches Handbook.doc Page 11 of 36 October 8, 2013 Congratulations, you’ve got a team! Now what? This booklet is designed for all bench staff of a Southern Region team attending a *sanctioned* event, i.e. an Invitational Tournament or Regional Championship. This information will assist you with the what, when and how to participate. Common sample forms are included or referred to in the O.R.A. Operating Manual which can be accessed from your Association President or the Ontario Ringette website at http://www.ontario-ringette.com/administration/index.php?sub=administration. A list of all the deadlines is enclosed. Substantial fines may be assessed if deadlines are missed, and a missed deadline can also disqualify a player/bench staff or the team from competing in Sanctioned Events. It is your responsibility to make sure that you comply with all requirements in a timely way. Each association in Southern Region has a Rep who attends the Southern Region meeting on the first Wednesday of each month. This person is the key Association liaison to the Region. Contact this person first if you have any questions. He/she may be able to answer your questions or know where to look it up, or will call the appropriate coordinator if they still cannot find the answer. As a last resort you should contact one of the Region volunteers. If you are an Open or Masters team (other than Open “AA”) replace any reference to G&T (Games & Tournaments) with A.D.P. (Adult Development). Open A teams contact the G&T Co-ordinator responsible for provincial teams for information about Provincial Championships. Whenever you have an injury or a potential for injury situation, you must complete the Risk Management & Safety Incident/Accident Report Form and submit this to the O.R.A. office. Note - Police Record Checks for Bench Staff October 2006 - By way of motion the ORA Board of Directors has accepted the Coaching Development Committee's recommendation that: Whatever Volunteer Screening process the Local and Regional Association's currently utilize, it must include a criminal record check be done for all Bench Staff by January 8th. Police Record Checks should be within three (3) years from date of submission. SRRA Coaches Handbook.doc Page 12 of 36 October 8, 2013 The Basics - Team Registration, Seeding and Forms Sanctioned vs. Non-Sanctioned Teams: If your association allows your team to go to Invitational Tournaments or Regional Championships, you must first find out at what level of play you have been registered. The Registrar of your association will have a copy of the Team Registration Form (T.R.F.) and this will give you all of the information you need. You will need a copy of this T.R.F. for each tournament in which you register. The Registrar will require the Head Coach to sign the T.R.F. before it is sent to the O.R.A. office. This is to ensure that the coach knows who is registered and that the bench staff is registered in the proper position for their qualifications. The Head Coach is the person ultimately responsible to ensure that his/her bench staff is qualified for the position they are assuming. A non-sanctioned team means that you will not be attending any sanctioned events. This booklet, then, is not for you. Bunnies are sanctioned teams and have been for the last few years. NOTE: Your league play has nothing to do with S.R.R.A. or O.R.A. except for stats that may be used in your team’s seeding. Your registered level of play and the way you are listed for play in your league may be totally different. For example, Southern Region does not allow teams to register lower than “B” but you may be called “C” in your league. This can be confusing so make sure you have it straight! When going to sanctioned events you have to deal with the level on the Team Registration Form (T.R.F.) Team Seeding and Game Sheets: The Southern Region Games and Tournaments Committee meets monthly to assess placement of teams. To properly seed the Regional and Provincial teams ALL game sheets from ALL sanctioned teams are required MONTHLY throughout the season. Even if a team is in the proper level, the game sheets assist us in seeding other teams. Give the enclosed Game Report Form to your Southern Region Representative by each month end along with one game sheet (or a copy) per game. This allows he/she to submit the forms and sheets by the appropriate deadline. There is a $50 fine for each report that is not in on time. Please also make sure that each game sheet has the team association name and level where known. Monthly Summaries: Use the enclosed Game Report Form for your monthly summaries. Copy the previous one, draw a line at the end of the old games and add the new games at the end. This way you will have a continuing list of all the games for the season, instead of separate sheets each month. It will also make the G&T Committee’s job that much easier. SUBMITTING THESE SHEETS IS MANDATORY. Failure to do so will result in a $50 fine per team per month. If no games are played a report must still be filed with this noted on it, otherwise you will still be fined. SRRA Coaches Handbook.doc Page 13 of 36 October 8, 2013 If you are instructed to post your team results to a website then you must do so in a timely manner. It brings the system to a grinding halt if more than two or three teams fail to do so, and it will severely impact the administration of games and tournaments in the region. Tournaments: The Association Rep receives copies of the tournament invitation letters from Southern Region hosts in September and October. The master list can also be found on the ORA website. Unless stated otherwise, acceptance into tournaments is not necessarily first come first served. All hosts wish to have the divisions as competitive as possible and sometimes take that into consideration when accepting teams. You can only apply to the division and level of play listed on your T.R.F. If you wish to apply to a different level you must first have approval, in writing, from the member of the S.R.R.A. G&T committee who is dealing with that age division. Contact your committee division rep early and find out what is required to get this letter. Coaching Qualifications: A copy of the Bench Staff qualifications needed for each position on the bench for this season as well as next season is located in the Coaching Section of the O.R.A. Operating Manual. There are very large fines for signing in on a game sheet and not being qualified or registered for the current year. In all situations, the Head Coach is held responsible for the accuracy of the qualifications for his/her team. Two-Team Players: It is possible for a player to play on two teams for the entire season. This is not a substitution situation. She may play on a “B” team and also play for an “A” or “AA” team. In that case, the coaches, parent/player, and both association presidents must complete and sign a “Playing Agreement” Form (M-F-02). The G&T coordinator must sign this contract before the player can participate in any games for the second team. Unless listed otherwise in the “Player Agreement”, home association team play must come first. If the lower team is moved up to “A” or “AA” the player will stay with the home association team as noted on Player Agreement. (See further notes on the Player Agreement Form.) Any player, who has completed a Player Agreement, must also be registered by both associations on the original T.R.F. or an Information Change Form to add her to a team. Both this and the completed agreement must be done before a player can participate in sanctioned events. A rule in Southern Region since September 2004 is that any player on a two-player agreement must play a minimum of five (5) games on the “B” team to ensure a proper seeding for the Regional “B” Championships. Any special circumstances will be filed with the Regional G&T Committee to review. SRRA Coaches Handbook.doc Page 14 of 36 October 8, 2013 Also, players on a two-player agreement must play for a higher division on the regional team i.e. Tween Provincial must play Junior Regional. Exceptions are to be presented to the membership for approval (which will not unreasonably be withheld). (Oct 2009) Two Team Player Agreements - Adult: It is possible for an adult player to play on two teams for the entire season. This is not a substitution situation. She may play on a “B” team and also play for an “A” team. In that case, the coaches, player, association registrar, ADP Coordinator and G & T Coordinator (in all affected regions) must complete and sign an “Adult Two-Team Player Agreement” Form (ADP-F-02). The G&T coordinator must sign this contract before the player can participate in any games for the second team. Any disputes over team loyalties and interpretations of the agreement will be brought to Adult Development and G & T Coordinators for resolution. Any player, who has completed a Player Agreement, must also be registered by both associations on the original T.R.F. or an Information Change Form to add her to a team. Both this and the completed agreement must be done before a player can participate in sanctioned events. The same rules apply: A player may participate on only one team, in one tournament on any given weekend. Complete rules on Two Team Players can be found in the ORA Operating Manual (Adult Development Section). . Team Registration Form and Information Change Form: If anyone (including bench staff) is added after the Registrar files the original T.R.F. then you must receive and complete an Information Change Form from your Association Registrar. Include this form (or forms if you have more than one change) with your T.R.F. when registering for tournaments. AT NO TIME IS ANYTHING TO BE ADDED OR DELETED FROM THE ORIGINAL T.R.F. Shirt numbers and shirt colours are the only things that may be changed when submitting a TRF to a tournament. SRRA Coaches Handbook.doc Page 15 of 36 October 8, 2013 Seeding & Fines Policy 1) Each Association Committee plus the Registrar and Coaches should meet to set each team’s seeding level before registration. All Head Coaches must sign their T.R.F. to show that they have checked that the players & bench staff are correct. Once registered the coach needs a copy of the registered T.R.F. Photocopies of all T.R.F.s are due to the ORA by November 15th and to SRRA Membership by November 1st. FAILURE TO DO SO WILL RESULT IN A $50.00 FINE PER ASSOCIATION 2) Game Sheets and Monthly Reports a. Each sanctioned team is responsible for supplying their Association Rep with a monthly completed Game Report Form, along with copies of all game sheets depicting any of the following: referee comments, major or match penalties, or any ejections . Monthly reports are due by each month end to your Association Rep but can also be scanned to the G & T Coordinator. See Page 11 of this manual and the SRRA Notification Email for more information about Major Penalty reporting. Copies of game sheets may be submitted to CORL if required. b. These are subsequently to be received by the G&T Coordinator/designate by the Monday following the November, December, January, February, and March S.R.R.A. regular meetings. c. Game Report Forms are to be copied and each month added to, along with the game results and copies of the game sheets. FAILURE TO DO SO WILL RESULT IN A $50 FINE PER GAME SHEET PER MONTH. 3) The G&T Committee may require any team to play other teams within a specified deadline. If not played - without justification accepted by the committee - the team will be moved up one level of play. i) All teams must play at least three (3) Southern Region teams seeded at the same division and level of play, and results must be to the S.R.R.A. G&T Committee by the Region’s January meeting. ii) The G&T Committee may require any teams considered to be at the top of their seeded level to play at least two (2) teams seeded at the next higher level. 4) All G&T fines are to be submitted within 30 days of notification. Note the Appeals section of the S.R.R.A. Policies and Procedures 5.0 & 0.2. 5) Any teams not complying with the G&T Committee requirements may be subject to further disciplinary action. 6) Any fees, dues, levies, etc. are due by the following month end, after being notified of assessment. FAILURE TO DO SO WILL RESULT IN POSSIBLE DISCIPLINARY ACTION as per O.R.A. ByLaw 1,18C SRRA Coaches Handbook.doc Page 16 of 36 October 8, 2013 7) There will be no “C” level teams registered until, the G&T Committee receives a specific request, with substantiation, and approves the request in writing. 8) The deadline for Southern Region teams to request a change into or out of “A” or “AA” will be December 1st. 9) Submitting documentation after being fined does not eliminate the fine. 10) The ‘25 Rule’ - Any association with a division containing 25 or more registered players must attempt to field an “A” level team or be prepared to show what else they have done to form a higher calibre team in this age group. The Regionals & Provincials The “A” Regional Championships (also known as the “play downs” or “prelims”) are no longer held. The tournament performance of the team as a whole is now used to rank the team and determine who goes to Provincials. Southern Region rules for substitutions for Regional “B” Championships require prior approval by the G&T Committee and will be granted only if it is felt that there are extraordinary circumstances that have arisen. The registration fee for the Regional “B” Championships will be determined on or before the regular SRRA January meeting in 2014. Payments will be organized by association so teams will pay the association and the association will pass along a single cheque to the region. Any team which does not qualify as the Regional representative for the Provincial “A” event may compete a Wild Card Application to make it known that if a position becomes available, the team would like to be considered. Teams will be selected to go to Provincials on the basis of statistics from the tournaments they attend. You will find the complete formula in the ORA Games and Tournaments handbook available on the ORA web site. Provincials registration fees are set by the Province and the hosting associations and will be announced when they become available. Refer to “Dates to Remember” above for the dates and locations of the three Provincial Championship tournaments. Open and Masters age divisions must contact the Adult Development (ADP) Coordinator of the Region for information on events and what level they should be, etc. Open “AA” teams go to the “AA” Provincials that lead to Nationals. When possible, Regional Championships are held for Open and Masters “C” and Recreational” levels of play. SRRA Coaches Handbook.doc Page 17 of 36 October 8, 2013 Tournaments – What You Need to Know A listing of the sanctioned events, including dates for Regionals, is available from the Southern Region Games & Tournaments (G&T) Coordinator through your Association Rep. A listing comes out to the Presidents in the Operating Manual by October of each year or can be accessed on the Ontario Ringette Website. All tournaments are listed F (female only), M (male only), or C (co-ed). Your team must be aware that they cannot take a male to a female only event. If you wish to enter into another level or division your team Rep must first have written approval from the Southern Region G&T (or ADP) committee. The T.R.F. shows in what division and level of play you are registered and also what players and bench staff have been registered. The Registrar can only make any additions/changes by filing an Information Change Form to the O.R.A. office. A copy of this must be attached to the T.R.F. when submitting it to tournaments. There can be no alterations/additions made on the T.R.F. as originally filed (except sweater numbers, and colours.) Plan with your team which events you want to attend. For “B”/”C” teams, the Regional Championships are the highlight of the season for the players and should be the team’s ultimate goal for the season. The Regional Championships could have more levels than just “B” or “C”. If the G&T Committee feel that there needs to be more than two levels in an age division, the G&T Committee may add an intermediate or major/minor level. The intent is to have the teams playing the best competition possible at the Regional Championship. The O.R.A. website contains the master list of all sanctioned events in Ontario. Please be aware that if you take your team out of province there is a special ORA form that must be completed in advance. This is primarily for insurance purposes. You should also be aware that the rules of Ringette vary across the country and you will be subject to the rules of the jurisdiction hosting the tournament. Just to make matter really confusing though, Ontario rules will still govern what equipment is mandatory for your players to wear. Please check all this out carefully if you decide to go. This meant not meant to act as a discouragement but it is necessary for ORA insurance purposes. Before you have been accepted to a tournament, you must make the necessary arrangements for ensuring that you have sufficient players and bench staff for the event. Most tournaments do not give refunds once a team has been accepted. Also be aware of whether the tournament is starting during the day on Friday or evenings during the week. Substitutions from another team registered with O.R.A. in your association can be used only if all of the rules regarding substitutions are followed. This must be carefully assessed and make sure that you follow any rules that your association may have. (i.e. players must attend their team activities first, etc.) as well as the O.R.A. substitution rules. All substitutions must be approved by the G & T Coordinator a minimum of 1 week prior to the event in order for the Host and the on-site G & T coordinator to be aware of the change(s). Note: All Out-of-Region substitution requests must be approved by both Regional G & T Coordinators. Once again you can be assessed serious fines unless you have made sure that you have followed the rules carefully. Whenever you are not sure, call your Rep who will follow up with a call to the coordinator. Circumstances vary greatly from one scenario to another so be very specific when checking out your options. A letter may be written by the G&T Coordinator to allow a player to play if all persons involved feel that the circumstances warrant approval. SRRA Coaches Handbook.doc Page 18 of 36 October 8, 2013 You have now arrived at a tournament. When you register you will need to fill out a T.R.F. Adjustment Form for any substitutions being used, including bench staff. This form will be made available from the host; however, you will find it easier if you complete one before you get there. Information must be accurate, so be careful in completing this form. Rather than put incorrect information, fill out what you can and notify the tournament chairman later if necessary. All of these forms are sent to the G&T coordinator and will be subject to fine(s) if incorrect. Make sure that any substitute bench staff are not only qualified, but also current registered members of O.R.A. If they are not registered on a T.R.F. or an Information Change Form then they are not insured to be on the bench and are illegal. THERE IS NO SUCH POSITION AS “WOMAN ON THE BENCH”! The necessary female must hold one of the usual positions and have proper qualifications and be a current registered O.R.A. member. Each bench staff must sign in on the game sheet individually. No one is to complete all the names in the appropriate boxes under any circumstances. O.R.A. Sanctioned Event Rules must be followed if held in Ontario, unless stated otherwise beforehand. Make sure that you know whether the games will be played out if a tie in round robin play, as well as the length of the periods for Junior & above (15 or 20-minute periods). Any other rules, especially tie-breaking, should be the consistent O.R.A. rules as outlined. Use of Shot Clock rules for U12PP and above is now mandatory except where approved by G & T prior to the event. Whether you are competitive or not, once you are registered with a tournament, you must attend all games. Failure to do so will be dealt with by the Host and, if necessary, the Host’s region. Any complaints must be put in writing to the host committee, with a copy going to your Association Rep, as well as the G&T Coordinator of your region. If you follow these guidelines, you will find more enjoyment for yourself and the players/bench staff/parents can spend more time enjoying themselves in the host town. Last but not least - “BUYER BEWARE” - When entering a tournament you must be aware of the caliber of teams that the host has. Usually the other teams will be of similar caliber but if they are too strong or weak, you may want to take this into consideration before having a disappointing tournament. IT IS VERY IMPORTANT THAT YOU NOW OBTAIN THE GAMES & TOURNAMENTS SECTION OF THE O.R.A. OPERATING MANUAL (Adult Development Section if an Open or Masters Team). YOU CANNOT GO TO TOURNAMENTS, ETC. WITHOUT THIS VITAL INFORMATION. If you need further information on Coaching Qualifications check the Coaching Section of the O.R.A. Operating Manual. SRRA Coaches Handbook.doc Page 19 of 36 October 8, 2013 Bench Staff Combinations for A and AA Teams DIFFERENT COMBINATIONS OF BENCH STAFF for “A” & “AA” Teams B levels may have any number of trainers up to 4 plus a Qualified Head Coach (1 of which must be female) – maximum of 5 bench staff at any time * “AA” teams (except Open) must have a qualified female Head Coach or Assistant Coach * These are the combinations of bench staff that you can have on the bench in a sanctioned game * You may register more than 1 manager or trainer but only 1 of each can be on the bench at a time • There must always be a female on the bench (exception Open & Masters) 1 Bench Staff Member Team 1 Head Coach 2 Bench Staff Members Team 1 Head Coach Assist. Coach Team 2 Head Coach Manager Team 3 Head Coach Trainer Team 2 Head Coach Assist. Coach Trainer Team 3 Head Coach Assist. Coach Manager Team 4 Head Coach Manager Trainer Team 2 Head Coach Assist. Coach Assist. Coach Manager Team 3 Head Coach Assist. Coach Assist. Coach Trainer Team 4 Head Coach Asst. Coach Manager Trainer Team 2 Head Coach Assist. Coach Assist. Coach Assist. Coach Manager Team 3 Head Coach Assist. Coach Assist. Coach Assist. Coach Trainer Team 4 Head Coach Asst. Coach Asst. Coach Manager Trainer 3 Bench Staff Members Team 1 Head Coach Assist. Coach Assist. Coach 4 Bench Staff Members Team 1 Head Coach Assist. Coach Assist. Coach Assist. Coach 5 Bench Staff Members Team 1 Head Coach Assist. Coach Assist. Coach Assist. Coach Assist. Coach SRRA Coaches Handbook.doc Page 20 of 36 October 8, 2013 The ORA Tie-Breaking Rules as of August 2013: Ranking of Tied Teams When two (2) or more teams have an equal number of points after completion of the round robin games, the host is responsible to determine the rankings. When two (2) or more teams have an equal number of points after completion of the two (2) ranking tournaments, the Technical Director is responsible to determine the rankings. It is preferred to decide all rankings that will eliminate a team from medal play using the mini game procedures. Where mini games are not possible, use these ranking procedures to resolve all ties in standings. NOTES: i. The maximum goals for per game is seven (7) more than the goals against. ii. If a team(s) has forfeited a game, that team(s) will be ranked the lowest position(s) amongst the tied teams. iii. The procedures will declare team(s) in individual rankings. In some cases, there will still be a tie within the rankings. (i.e.: in a four-way tie for first in a round robin, the procedures could place one team clearly first with two teams tied for second/third and one team fourth). In these cases, start at step 1 and follow the procedures to resolve the ranking of the remaining tied teams. The ranking of the tied teams will be determined in the following order: 1. If one of the tied teams has beaten all other tied teams, in every game between the tied teams, then rank that team highest. In a split Round Robin format, all games count as Round Robin games and Team ‘X’ is considered an outside team and their results do not count for ranking or tie breaking. 2. If still tied and all tied teams have not played each other equally go directly to Step 7. 3. If still tied, rank the teams in order of wins between only the tied teams. 4. If still tied, rank teams in order of the plus/minus (goals for minus goals against) only in games between the tied teams. 5. If still tied, rank teams using the following formula in games between the tied teams: Goals For + Goals Against Goals Against (with the highest value being the higher ranked team) 6. If still tied, rank teams in order of the most goals for only in games between the tied teams. 7. If still tied, rank the teams in order of wins between all teams. 8. If still tied, rank teams in order of the plus/minus (goals for minus goals against) in games between all teams. 9. If still tied, rank teams using the following formula in games between all teams: Goals For + Goals Against Goals Against (with the highest value being the higher ranked team) 10. If still tied, rank teams in order of the most goals for in games between all teams. 11. If still tied, rank teams where the team with the most fully serviced penalties will rank lower. 12. If still tied, rank teams using least penalty minutes in games between the tied teams. 12. If still tied, rank teams using least penalty minutes in games between all teams. 13. At this point, if still tied, the following may be considered to break the tie: a) Mini-game, b) Coin Toss, or c) Draw from a hat. SRRA Coaches Handbook.doc Page 21 of 36 October 8, 2013 Bench Staff Code of Conduct Agreement for Sanctioned Events Members are expected to treat each other with mutual respect for the betterment of Ringette™ on and off the ice. 1. 2. 3. 4. 5. 6. 7. 8. 9. The use of illegal drugs is strictly prohibited. Alcohol consumption by minors is strictly prohibited. Alcohol consumption by those of legal age must be handled with discretion and in a manner not demeaning to the Ontario Ringette Association, following all laws according to the Liquor License Act of Ontario. Alcohol must not be consumed at least 8 hours prior to game time. Any occurrence of consuming or having alcohol and any person using illegal substances is a severe breach of the Code of Conduct. For Provincial events the minimum consequence for such behaviour will be the suspension for the remainder of the event and an automatic referral to the Provincial Appeals and Complaints Committee where further sanctions could be imposed. The $1,000.00 fee to lodge a complaint shall be waived. Abusive/offensive language is not to be used on the ice, bench area or in the public halls and lobbies of the arena. Bench Staff must abide by the decisions of the game officials; i.e. referee, timekeeper or scorekeeper. Bench Staff must abide by the rules set down by the Ontario Ringette Association. Bench Staff should ensure that all players are the best possible representatives at all times. Bench Staff should respect the roles played by the Volunteers, Host, Officials and other Bench Staff in all sanctioned events and deal with them in a courteous and friendly manner on and off the ice. For Provincials, a Bench Staff member who breaks the Code of Conduct must appear before the Provincial Protest and Grievance Committee for a discipline hearing. This body may impose further sanctions. They may also recommend that the Bench Staff member or members be sent to the Provincial Appeals/Complaints Committee for further sanctions. The $1,000.00 fee to lodge a complaint shall be waived. For other Sanctioned events, Regional Protest and Grievance procedures apply. WE HAVE READ THE ABOVE BENCH STAFF CODE OF CONDUCT AND AGREE TO ABIDE BY THESE CONDITIONS. _________________________________ Association _____________________ Team ____________________ Level Signatures of Bench Staff: ________________________________________ Print Signature ________________________________________ Print Signature ________________________________________ Print Signature ________________________________________ Print Signature ________________________________________ Print Signature Date: ____________________________________ Email Address: _________________________________________________________________ Email Address: _________________________________________________________________ Email Address: _________________________________________________________________ Email Address: _________________________________________________________________ Email Address: _________________________________________________________________ To be submitted to Regional Coaching Coordinator by November 15th SRRA Coaches Handbook.doc Page 22 of 36 October 8, 2013 Game Report Form SOUTHERN REGION RINGETTE revised 9/03 ASSOCIATION: _________________________ Sheet ______ of _____ LEAGUE: __________________________________________________________ TEAM SPONSOR: _______________________________ TEAM NO.: ________________ HEAD COACH: __________________________________ Phone: (____) ___________________ MANAGER: ___________________________________ Phone: (____) ____________________ DIVISION: R Game Date Type * M/D N P T J B O M LEVEL: AA Goals Opponent *Game Type is: L - League E - Exhibition T - Tournament Div.** Level** For Goals Penalty Against Minutes Win A Tie B C Loss Rec. Remarks ** Division & Level of opposition. Ask the team do not guess. If unknown leave blank. ALL OTHER INFORMATION IS ABOUT YOUR TEAM ONLY! SUSPENSIONS: (List all Match, Misconduct Penalties, etc.) SRRA Coaches Handbook.doc Page 23 of 36 October 8, 2013 Overage Player Form (or Underage for Adults) This form applies to players who do not fit within the age bracket of the division in which they desire to play. In the case of minor divisions this is overage players, and in the case of the adults it is underage. The region must approve these players before they can participate. The Southern Region Rep must gather the information from the Association Registrar and present this request and be prepared to answer pertinent questions from the Region. The form must be in the hands of the Membership Services Coordinator before the Southern Region meeting date. You must follow the guidelines set down and give as much information as possible. It is up to the applicant to provide the information and make their case for the request. The procedure to streamline the approval process for overage player requests is as follows: 1. The requesting association will submit all requests for overage player movement at all levels of play complete with a detailed explanation and two authorized signatures with each player request at least 7 days before the next scheduled monthly meeting of the SRRA. 2. The request is to be submitted in writing or by legible fax to the SRRA membership services coordinator. 3. The membership services coordinator will decide either to approve/reject the request without full committee review or will bring the request forward for full committee review. The committee consists of those members in good standing in attendance at the monthly SRRA meeting. S/he can consult other executive members, members from the requesting association and representatives from other associations directly affected by the decision. 4. At the meeting, the membership services coordinator will submit a list of overage players approved or rejected for movement to a lower age group. Any member of the committee may question the decision. The coordinator of membership services will provide an explanation for his/her decision. It will be the responsibility of the association requesting the change to provide evidence in response to the decision. Any member may request the committee as a whole, votes the decision on. 5. In the case where a conflict exists, i.e. from the coordinators home association, the coordinator will declare his/her conflict. The requests will be brought forward to the full committee for review and approval/rejection, or it will be deferred to the chair of SRRA for a decision. 6. With the exception of point 5, the membership services coordinator will render a decision on all requests for movement of a single player to a lower age group. Requests for movement of 2 players may be approved or rejected, or may be brought forward for discussion at the next monthly meeting. 7. Requests for the movement of 3 players to the same age group in the same association will be brought forward to the general committee for review and decision. Requests for 4 or more players will be rejected. 8. If it is the decision of the membership services coordinator (after consultation with at least 3 members of the executive of SRRA), that an association has acted in bad faith by deliberately withholding relevant information, the decision approving player movement can be reversed. The team to which the player/s had been assigned will forfeit all games played at sanctioned SRRA events. The affected association will have the right to appeal to a tribunal consisting of three members in good standing with SRRA. The decision of that tribunal will be final and binding on all parties. SRRA Coaches Handbook.doc Page 24 of 36 October 8, 2013 SRRA Out-of-Age Division Player Request Association Team No. Team Division & Level of Play: R N P T J B B C Recreation Non-Sanctioned Player Name O M Date of Birth Team make-up without the requested player(s). Included number of first year players as well as numbers Of first year in age division, second year, etc. Reason for request: (Include other possible solutions and what barriers make them unworkable.) Attach any other pertinent information. Request being made by: Association Registrar Association President Association S.R.R.A. Rep Signature Date SOUTHERN REGION RINGETTE USE ONLY Approved Denied Add'l Info. Required Date Presented to S.R.R.A. Date Received Comments: Membership Service Coordinator’s Signature SRRA Coaches Handbook.doc Page 25 of 36 October 8, 2013 2013 – 2014 SRRA Intent to Proceed to Regionals ASSOCIATION ___________________________ Coach’s Last Name: ______________________ U9 (Novice) U10 (Novice) U16 (Junior) U19 (Belle) U12 (Petite) U14 (Tween) The team listed above will not be proceeding to the Regional Championships, or The team listed above wishes to attend the Regional Championships at the level and division noted above. The team fully understands that teams will be placed in a division and category by the G&T to best suit the team's caliber and competitive level of play. Stats are taken from the game sheets that are handed in and / or from the designated game website (if any). WE HEREBY DECLARE OUR INTENT TO PROCEED TO THE REGIONAL CHAMPIONSHIPS AS CHECKED ABOVE. All fees will be paid by the required deadlines. Association President: ___________________________________ Date: __________________ Head Coach: Date: __________________ Assistant Coach: __________________________________________ Date: __________________ Trainer: __________________________________________ Date: __________________ Manager: __________________________________________ Date: __________________ Other: __________________________________________ Date: __________________ __________________________________________ *Deposit of $300 is due with this application – one cheque per Association* ** All Bench Staff, as well as the Association President, must sign this form before submission. If not submitted by the deadline of December 31st the team will be considered to be not interested in proceeding to the Regional Championships. ============================================================================ Payment Rec’d: SRRA Coaches Handbook.doc Date: __________________ Page 26 of 36 October 8, 2013
© Copyright 2024