2013 - 2014 Master’s Manual “Freemasonry…A Timeless Treasure.” Norman J. Mick
2013 - 2014 Master’s Manual “Freemasonry…A Timeless Treasure.” Norman J. Mick Grand Master 2013 – 2014 i Table of Contents Grand Master’s Bio_________________________________________________________ 1 Grand Lodge Officers_______________________________________________________ 3 District Advisors____________________________________________________________ 4 Communication Procedure___________________________________________________ 6 Dedication and Reconsecration Ceremonies_____________________________________ 6 Dedication & Reconsecration Items____________________________________________ 7 Grand Honors______________________________________________________________ 7 Requests for Dispensations___________________________________________________ 8 Grand Master’s Visitations 9 Religious Observance________________________________________________________9 District Receptions 9 Youth Organizations________________________________________________________ 12 Grand Master's Excellence in Youth Awards____________________________________ 12 Grand Master's Excellence in Youth Award Nomination Form____________________ 14 Grand Master’s Award Program – 2014_______________________________________ 15 Grand Master’s Award Submission Form – 2014_______________________________ 16 Masonic Model Student Assistance Program___________________________________17 Special Olympics Memo____________________________________________________ 20 Special Olympics Donation Form____________________________________________ 21 2014 Grand Master’s One-Day Class_________________________________________22 2014 Grand Master’s One-Day Class Registration form_________________________24 Degree Work_____________________________________________________________26 Guest Inspections_________________________________________________________ 26 Inspection Night Gifts_____________________________________________________ 26 Pre-Inspection Visit_______________________________________________________ 26 The Inspection of a Lodge__________________________________________________ 26 Protocol Inspection Night___________________________________________________26 Other Masonic Orders – Ohio_______________________________________________ 27 Officers__________________________________________________________________ 27 Officers’ Dress____________________________________________________________ 27 ii The Scholarship Foundation________________________________________________ 28 Scholarship Application___________________________________________________ 30 Grand Lodge Ohio Charitable Foundation 32 The Ohio Masonic Home Foundation 33 The Ohio Masonic Home____________________________________________________ 34 Lodge Open House Guide___________________________________________________ 34 Friendship Nights__________________________________________________________ 36 Step-By-Step Friendship Night Guide_________________________________________ 37 Friendship Night Script_____________________________________________________ 41 Selective Invitation_________________________________________________________ 43 Table Lodges______________________________________________________________ 44 Message from Grand Master “Convening of a Table Lodge”______________________ 45 Guidelines for Presentation of Senior Awards___________________________________ 46 District Officers Associations_________________________________________________ 47 Secretaries Association of Ohio_______________________________________________ 47 Freemasonry Promotional Pamphlets_________________________________________ 47 Lodge Programs___________________________________________________________ 48 Visitation and Caring for the Ill and Bereaved__________________________________ 48 The Masonic Service Association_____________________________________________ 48 Grand Master's Community Service Award____________________________________ 48 Sample Letter "Grand Master's Community Service Award"_____________________ 49 Sample Letter JGD "Grand Master's Community Service Award"_________________50 Community Builder's Award_________________________________________________51 Rufus Putnam Award_______________________________________________________52 Rufus Putnam Nomination Form_____________________________________________ 53 Suspensions for Non-Payment of Dues_________________________________________ 54 Procedure for Obtaining "Unknown Numbers"_________________________________ 54 How to Make a Brotherly Phone Call__________________________________________ 55 Solemnity of the Sublime Degree______________________________________________ 58 Balloting—Your Sacred Right and Duty________________________________________58 iii Norman J. Mick Grand Master 2013-2014 “Freemasonry…A Timeless Treasure.” Most Worshipful Brother Mick was born in Hamilton, Ohio on December 23, 1945. He received a strong religious family upbringing from his parents, Elmer N. and Anna Mick. He attended St. Ann’s parochial school in his formative years. He later graduated from Hamilton Catholic High School. His family’s strong religious background led him to attend St. Gregory Seminary to search out his vocational calling. Later he went on to study Business Administration and Accounting at Xavier University. His vocational path encompassed business and financial ventures for several years. He is currently winding down his career after spending over thirty-five years with Dubois Chemicals of Cincinnati, Ohio. Norman met Lois G. Miller through mutual friends and they married in November of 1966. They have three children, Anna (Ronald) Herrmann, Elizabeth (Tom) Feller and Christopher Mick. This resulted in six grandchildren, Kyle Covert, Kristin Covert, Tyler Mick, Evelyn Herrmann, Holly Herrmann and Anthony Herrmann. Norman and Lois currently attend St. John the Baptist Church in Harrison, Ohio. In previous Parishes, he served when needed as liturgist and on various committees and served as Fall Festival Chairman for many years. He spent several years in the Taylor Creek Youth Organization coaching soccer and softball for his children and served five years as the Boys Soccer Coordinator. It was while working at Dubois Chemicals that he became associated with several Masons, which led to his joining Hoffner Lodge No. 253 in the fall of 1982. He also holds plural membership in Cincinnati-Lafayette Lodge No. 483 and is proud to have received many Honorary Memberships. His thirst for Masonic knowledge led him to join the York Rite and Scottish Rite in 1983. He became immediately involved with the Lodge and served as Worshipful Master in 1986, Lodge Trustee, Lodge Education Officer and then Secretary from 2001-2005. He served Cumminsville Chapter No. 158 R.A.M. as High Priest in 1987 and 1994. He was appointed to serve as District Deputy Grand High Priest in 1991, 1992 and 1993. MEC Terry Meyers appointed him as Grand Guard for Grand Chapter R.A.M. in 1 1998. He was Illustrious Master of Cincinnati Council No. 1 R.S.M. in 1994 and served one year on the Education Committee for Grand Council R.S.M. He then served as Eminent Commander of Cincinnati Commandery No. 3 K.T. in 1996. This service culminated in his receiving the Knight York Cross of Honour in Ohio Priory No. 18 in November, 1996. Most Worshipful Brother Mick was appointed to serve the Scottish Rite by Illustrious Brother Terry Meyers in 1994 and served as Most Wise Master of Cincinnati Chapter Rose Croix, Valley of Cincinnati, A.A.S.R. from 2002-2004. While advancing in that line, he served four years as co-chairman of the Scottish Rite Family Life Program. He was coronated a Thirty-Third Degree Mason of the Supreme Council of the Scottish Rite, Northern Masonic Jurisdiction in September, 2003 at their annual session in St. Louis, Missouri. Most Worshipful Brother Mick also served as President of the Fourth Capitular R.A.M. in 1990 and President of the First Masonic District in 1992, as well as President of the Society of Past Masters of Cincinnati and Vicinity. He is a past Sovereign Master of Seven Hills Council, Allied Masonic Degrees, a current officer in Miami Valley York Rite College and member of St. Columba Conclave, Red Cross of Constantine. He and Lois served the Grand Chapter, Order of Eastern Star as Worthy Patron and Worthy Matron of Marion Chapter No. 318 in 1991 and are current members of Marvin Chapter No. 376. While serving in the First Masonic District officer line, he was asked, as a Shriner, to join a committee to reorganize a yearly pre-game event with the Cincinnati Reds Baseball Team and Syrian Shrine Temple. He worked with Illustrious Sir Charles Settles as cochairman from 1998 and eventually became Chairman of the event in 1996 and 2014 marks his 25th year of involvement. He served the Grand Lodge of Ohio as District Deputy Grand Master 2005-2006. Most Worshipful Brother Michael A. Himes appointed him as Junior Grand Deacon in October, 2006. He was subsequently appointed Senior Grand Deacon, Grand Marshall, and Grand Orator and was sequentially elected Junior Grand Warden, Senior Grand Warden and Deputy Grand Master. The Brethren of the Grand Jurisdiction of Ohio elected him as their Grand Master on October 18, 2013, and he was regularly installed in that office on October 19, 2013. Most Worshipful Brother Mick considers the opportunities that he has experienced in his life to be true Treasures. His sincere wish for his Brethren is that they realize in their lives the significance of his theme – “Freemasonry…A Timeless Treasure.” 2 Grand Master NORMAN J. MICK (Lois) 10110 CROSBY RD HARRISON, OH, 45030-9796 (R) (513) 738-4879 (E) [email protected] Grand Chaplain ROBERT H. COSTER (Judy) 6172 WEST FORK ROAD CINCINNATI, OH 45247-5766 (R) 513-574-8290 (C) 513-607-2134 (E) [email protected] Deputy Grand Master STEVEN E. COKONOUGHER (Rebecca) 4222 SCENIC VIEW DRIVE POWELL, OHIO 43065 (R) (740) 917-5263 (C) (614) 946-1320 (B) (614) 898-3547 (E) [email protected] Grand Orator ERIC R. SCHAU 31 CHERDON CIRCLE WAKEMAN, OH 44889 (R) (440) 839-9134 (C) (440) 567-8947 (E) [email protected] Senior Grand Warden ROBERT C. RILL JR (Jennifer) 5465 FULTON LUCAS RD SWANTON, OH 43558-8992 (R) (419) 826-9224 (B) (419) 666-0411 (E) [email protected] Grand Marshal JESS N. RAINES (Kelly) PO BOX 432 MALTA, OH 43758 (R) (740) 962-3550 (C) (740) 607-3470 (B) (740) 374-8716 (E) [email protected] Junior Grand Warden DOUGLAS N. KAYLOR 2117 SIR LOCKESLEY DR MIAMISBURG, OH 45342-2047 (R) (937) 865-0810 (B) (937) 775-3142 (E) [email protected] Senior Grand Deacon KEITH W. NEWTON (Sharon) 144 ORCHARD RD. WILMINGTON, OH 45177 (C) (937) 725-6483 (B) (937) 366-2054 (E) [email protected] Grand Treasurer RONALD L. CONNELLY (Elaine M) 154 MARTHA AVE DAYTON, OH, 45458-2432 (R) (937) 435-0668 (C) (937) 902-0375 (B) 1-937-253-2142 (E) [email protected] Junior Grand Deacon DOUGLAS A. SUNNENBERG (Maria) P.O. BOX 237 LOVELAND, OHIO 45140 (R) 513-697-8620 (C) 513-309-3526 (E) [email protected] Grand Secretary C. MICHAEL WATSON (Brenda) 257 COUNTRYSIDE DR. NORTH TROY, OH, 45373-4584 (R) (937) 332-8687 (B) (614) 885-5318 (E) [email protected] Grand Tyler ROBERT J. HONS, JR.(Patty) 17261 LEXINGTON DR. LAWRENCEBURG, IN 47025 (H) (812) 537-6614 [email protected] 3 District Advisors 2013 - 2014 The DDGMs report to the District Advisor (DA); he is a link between the Grand Lodge Officers and the DDGMs for purposes of communication. It is more expeditious for the Grand Master to work through DAs to reach all the DDGMs. The purpose of the DA is for consultation, advice and communication purposes. Please be certain to follow this route of leadership communication. 1. Norman J. Mick 10110 Crosby Road Harrison, OH 45030 [email protected] (513) 738-4879 7. Terry G. Moore 311 Ida Circle, Box 431 Lynchburg, OH 45142 [email protected] (937) 364-6051 2. Douglas N. Kaylor 2117 Sir Lockesley Dr. Miamisburg, OH 45342 [email protected] (937) 865-0810 8. Keith Newton 144 Orchard Rd. Wilmington, OH 45177 [email protected] (937) 725-6483 3. C. Michael Watson 257 Countryside Drive North Troy, OH 45373 [email protected] (937) 332-8687 9. Terry W. Posey 7842 Winding Way North Tipp City, OH 45371 [email protected] (937) 974-2442 4. Larry D. Bracken 625 Cardinal Lane Continental, OH 45831 [email protected] (419) 596-4765 10. Timothy L. Jolliff 13907 County Road 70 Kenton, OH 43326 [email protected] (419) 675-1373 11. Robert C. Rill, Jr. 5465 Fulton-Lucas Road Swanton, OH 43558 [email protected] (419) 826-9224 5. Trent T. Dominique 26670 County Road M West Unity, OH 43570 [email protected] (419) 237-2812 12. Ronald L. Winnett 328 Deer Trail Road Reynoldsburg, OH 43068-9712 [email protected] (614) 755-2716 6. Timothy O. Ralston 11541 Hamer Road Georgetown, OH 45121 [email protected] (513) 582-1463 4 13. Ralph E. Crossan 205 Sunset Drive Somerset, OH 43783 [email protected] (740) 743-2252 21. James F. Easterling, Jr. P.O. Box 1137 Norton, OH 44203 [email protected] (330) 882-2336 14. Steven E. Cokonougher 4860 Golf Village Drive Powell, Ohio 43065 [email protected] (614) 946-1320 22. Eric R. Schau 31 Cherdon Circle Wakeman, OH 44889-8970 [email protected] (440) 839-9134 15. Fred W. Somerlot 6214 Countryside Road Plain City, OH 43064 [email protected] (937) 594-0354 23. Rodney L. Kovacs 39946 Smith Road Flushing, OH 43977 [email protected] (740) 968-6193 16. Joseph Radocy 9075 Bechtel Rd Elyria, OH 44035 [email protected] (216) 347-6550 24. Kevin B. Todd P.O. Box 383 North Benton, OH 44449 [email protected] (330) 507-3647 17. Jess N. Raines PO BOX 432 MALTA, OH 43758 [email protected] (740) 607-3470 25. Steven J. Krekus 648 Fairfield Lane Aurora, OH 44202 [email protected] (330) 562-7657 18. Richard C. Bates 4540 Beachworth Court Columbus, OH 43232 [email protected] (614) 833-0385 19. Douglas O. Brenneman 25 Fairway Drive Mt. Vernon, OH 43050 [email protected] (740) 504-4572 20. Michael D. Cecil 169 Huron Street Bellville, OH 44813 [email protected] (419) 886-2181 5 Communication Procedure It is imperative that the well-established communication procedure for members of our fraternity be implemented properly. There have been instances when this communication procedure has been bypassed. This has resulted in some Brethren, who should have known about certain occurrences, not being informed. Questions, problems, complaints or other correspondence sent to the Grand Master from a Lodge Officer or member usually will be referred to the District Advisor, who will inform the Deputy so the matter may be resolved by him in due course. Many questions can be answered by careful reference to the Code. You should remind the Masters of the Lodges under your supervision of this fact, and you should carefully examine the Code yourself. If a ruling by the Grand Master is deemed necessary, the matter should be referred to him by the District Deputy through the District Advisor. If the chain of command is not followed, it will only delay action as the question will be referred back to the correct person. Dedication and Reconsecration Ceremonies Suggested Outline of Duties and Responsibilities All Reconsecrations will be tyled Lodge of Master Masons. Preparations in advance of the Event 1. It shall be the duty of the Master to confer with the DDGM regarding the dates and arrangements, which the DDGM will in turn coordinate with the Grand Marshal. 2. Once the date, time, and location are confirmed, send a letter of invitation to the Grand Lodge Officers including a return postcard for their reply. If the Grand Lodge Officers do not receive an invitation, it is unlikely that they will attend. 3. Furnish Grand Lodge Officers and distinguished guests with specific directions and all applicable street addresses so that they can use their GPS machines. If overnight accommodations are available, indicate at whose expense and provide the telephone number and street address of the hotel. 4. It is the RESPONSIBILITY of the DDGM to ensure that the Worshipful Master notifies the other Lodges in the District of the time and date of the Ceremony. This event is not just for the participating lodge; rather it is a Grand Lodge event for the whole District. 5. Prepare a large print typed copy of the charter for the Grand Secretary to read. Preparations the Day of the Event 6. Provide parking for the Grand Master's vehicle close to the entrance. Provide additional parking spaces for the Grand Lodge Officers. 7. Business suits will be the mode of dress for most Dedications and Reconsecrations. 8. The actual Charter granted to the Lodge by the Grand Lodge must be displayed (if the actual Charter is stored at Grand Lodge, a high quality copy may be used). 9. A seat should be provided to the left of the JW and SW stations and one to the right of the Chaplain's station. Provide two seats to the left of the WM station. 6 10. Provide 10 chairs on both the North and South sides of the Lodge, extending in parallel rows from the East toward the Altar for the Grand Lodge Officers and Past Masters participating in the Ceremonies. 11. The Master of the Lodge and the DDGM MUST have available a list of Past Masters and Past DDGMs readily available for the Grand Marshal so that he can fill all necessary stations at least thirty (30) minutes prior to the ceremony commencing. THE GRAND MARSHAL WILL MAKE ALL ASSIGNMENTS FOR THE CEREMONY. 12. The Lodge should provide a large table or several card tables to hold the items listed below prior to being distributed to the participants. A card table must be provided for use as an Altar. The Grand Marshal will provide a cover for the card table. The Lodge will provide a kneeling pad for the Grand Lodge Altar. 13. The Worshipful Master must be prepared for the short opening ritual part that is shown in the Ceremonies sections of our Grand Lodge Code. It is most impressive when this paragraph is memorized for the ceremony. 14. The Worshipful Master should be prepared to perform the introductions of distinguished Lodge and local Masons. This should include the: A) Lodge Officers, B) Lodge Past Masters, C) 50 Year (and higher) Veteran members, D) Past DEOs, E) Past DDGMs, F) Present DEOs, and G) Present DDGMs 15. The Grand Master will probably offer to close the Lodge and Grand Lodge. The Master should be advised to take advantage of this special offer by indicating that the Lodge would be honored if the Grand Master would close the Lodge. Preparations for after the Event 16. It is anticipated that all Brethren participating in Ceremonies of Reconsecration will assemble immediately after the ceremony for an official photograph. 17. Serving a meal after the event is a great way to increase attendance. Dedication & Reconsecration Items Supplied by the Grand Lodge of Ohio 1. Grand Lodge Implements a. Vessel with Corn b. Vessel with Wine c. Vessel with Oil d. Three Lesser Lights e. Holy Bible, Square and Compasses 2. Aprons and Jewels for participants only 3. Symbol – Carpet 4. Symbol – Darkness 5. Cover for the Lodge's card table to be used as a Grand Lodge Altar Grand Honors Grand Honors may be extended by the Worshipful Master, Grand Lodge Officers, Past Grand Masters, District Deputy Grand Masters, and of course, the Grand Master according to the instructions in the Officers Manual. Grand Honors may be extended only in a tyled Lodge, and only in the Master Mason Degree. 7 Requests for Dispensations All requests for dispensation must be supported by a statement of the reason, along with the recommendation of the DDGM. Many common questions regarding Dispensations are addressed by CODE Sections 18.03, 20.01, and 20.03. Please familiarize yourself with these sections when applicable. Section 34.03 allows Lodges, if authorized by the District Deputy Grand Master, to participate in civic or patriotic endeavors. Each request to participate in a civic or patriotic event must include full information concerning such occasion, and the extent of the intended participation by the Lodge. For all requests for Dispensation from the Grand Master, use Form 61, a copy of which is available on the forms section of freemason.com. These requests must be signed by the Master and the Secretary of the Lodge, and bear the seal of the Lodge. They also should indicate that the request is the result of official action of the Lodge. The request shall be proposed by the Lodge, sent to the DDGM and mailed by him to: Norman J. Mick c/o Grand Lodge of Ohio 1 Masonic Drive Springfield, Ohio 45504 8 Grand Master's Visitations Each District Deputy Grand Master must actively assist and oversee our subordinate Lodges in the planning of Anniversaries, any of the Ceremonies found in our Code, and Visitations by the Grand Master. Remind each Lodge that an invitation to the Grand Master does not automatically invite the other Grand Lodge Officers. Each Grand Lodge Officer must be personally invited by the Lodge involved. Furthermore, all invitations should be in writing, and not in the form of a verbal request that can be easily forgotten. Plan one (1) year in advance! Invitations should be sent at least 6 weeks prior to the event, and include complete information as to date, time, place and type of meeting. The Grand Master and the Grand Lodge Officers should be advised as to appropriate dress and whether overnight accommodations will be provided. Please include a map and street address of the chosen location. A suggested outline of duties and responsibilities in arranging for the ceremonies of Dedication and Reconsecration is included in this manual. Religious Observance The Code addresses observing the Sabbath (Section 34.04). Lodges, therefore, are encouraged to respect the Sabbath and such other days of religious observance as are recognized in the various religious communities represented within the Lodge and the members' families. District Receptions A Grand Master's Reception has been scheduled in each of the 25 Districts in Ohio. The form which follows in this section must be used to provide the necessary information to the Grand Master and the Grand Lodge Officers well in advance of the Reception. The form is selfexplanatory. Please fill it in completely and mail a copy to each Grand Lodge Officer attending the Reception. The Grand Master's Reception should not be considered a District Awards Night to which the Grand Master and Grand Lodge Officers have been invited. The agenda of the Reception should be limited as outlined later in this section. This is an evening for the Grand Master, the Grand Lodge Officers and their ladies to socialize with the Brethren and their ladies, so please keep introductions, speeches and entertainment brief. 9 2014 District Receptions by District District Date Time 1 Saturday, May 3, 2014 6:30 PM 2 Saturday, March 15, 2014 6:30 PM 3 Friday, March 14, 2014 7:00 PM 4 Friday, March 21, 2014 7:00 PM 5 Friday, March 28, 2014 7:00 PM 6 Friday, May 2, 2014 7:00 PM 7 Friday, February 7, 2014 7:00 PM 8 Saturday, March 1, 2014 6:30 PM 9 Saturday, June 7, 2014 6:30 PM 10 Saturday, March 22, 2014 6:30 PM 11 Saturday, March 29, 2014 6:30 PM 12 Saturday, February 8, 2014 6:30 PM 13 Friday, January 31, 2014 7:00 PM 14 Saturday, March 8, 2014 6:30 PM 15 Friday, April 25, 2014 7:00 PM 16 Saturday, April 26, 2014 6:30 PM 17 Saturday, February 1, 2014 6:30 PM 18 Saturday, February 22, 2014 6:30 PM 19 Friday, February 21, 2014 7:00 PM 20 Friday, May 16, 2014 7:00 PM 21 Saturday, April 12, 2014 6:30 PM 22 Saturday, May 17, 2014 6:30 PM 23 Friday, April 11, 2014 7:00 PM 24 Saturday, April 5, 2014 6:30 PM 25 Saturday, May 10, 2014 6:30 PM 10 2014 District Receptions by Date District Date Time 13 Friday, January 31, 2014 7:00 PM 17 Saturday, February 1, 2014 6:30 PM 7 Friday, February 7, 2014 7:00 PM 12 Saturday, February 8, 2014 6:30 PM 19 Friday, February 21, 2014 7:00 PM 18 Saturday, February 22, 2014 6:30 PM 8 Saturday, March 1, 2014 6:30 PM 14 Saturday, March 8, 2014 6:30 PM 3 Friday, March 14, 2014 7:00 PM 2 Saturday, March 15, 2014 6:30 PM 4 Friday, March 21, 2014 7:00 PM 10 Saturday, March 22, 2014 6:30 PM 5 Friday, March 28, 2014 7:00 PM 11 Saturday, March 29, 2014 6:30 PM 24 Saturday, April 5, 2014 6:30 PM 23 Friday, April 11, 2014 7:00 PM 21 Saturday, April 12, 2014 6:30 PM 15 Friday, April 25, 2014 7:00 PM 16 Saturday, April 26, 2014 6:30 PM 6 Friday, May 2, 2014 7:00 PM 1 Saturday, May 3, 2014 6:30 PM 25 Saturday, May 10, 2014 6:30 PM 20 Friday, May 16, 2014 7:00 PM 22 Saturday, May 17, 2014 6:30 PM 9 Saturday, June 7, 2014 6:30 PM 11 Youth Organizations The support of our youth groups is a basic responsibility of every Mason in every District across the state. When we speak of support, we speak of more than financial support. We are speaking of total support including financial, physical, spiritual and moral. Most youth groups have the financial means to carry on quite well. These young people need our assistance, our attendance, our encouragement, our advice and our support. I ask you to encourage the Brethren in your District to be active advisors for these great young people. They are an important part of our future, and they need us. Each Lodge is encouraged to plan a visitation to one of our Masonic youth groups meetings. Also, Lodges should request that they share ceremonies or presentations about their groups at Lodge meetings. These young adults are the leaders of tomorrow. They work hard to become proficient in their ritual presentations. They take great pride in their membership and degree and meeting operations. Encourage our Masonic Youth organizations at every available opportunity. You will enjoy your visit and they will enjoy your interest and support. Grand Master's Excellence in Youth Awards PURPOSE: To recognize excellence and leadership in members of the three Masonic youth groups - The Order of DeMolay, International Order of Job's Daughters and the International Order of The Rainbow for Girls. SELECTION: Each Lodge will have the opportunity to nominate three youth leaders (a DeMolay, a Job’s Daughter, and a Rainbow) from local youth groups. Each Masonic District will have a maximum of three awards allotted for presentation, one for each organization represented in the District. CRITERIA FOR SELECTION: Although the award is intended to recognize outstanding service to, and leadership in our youth programs, nominees should also show active participation and leadership in school and community activities. The award is intended to encourage recipients to maintain their interest and participation in the youth groups, and ultimately in adult Masonic bodies. The recipients must be of at least high school age, but no older than 21. SELECTION PROCEDURE: The District Deputy Grand Masters will coordinate this program in their respective Districts. They will provide nomination forms to each of the Lodges. Completed forms will be returned to the Deputies no fewer than four weeks before the District's Grand Master's reception. Final selection of each District recipient will be the responsibility of the District Deputy Grand Masters. Input should be requested from the DeMolay Governor, Rainbow Grand Deputy and Job's Grand Guardian since they have better first-hand knowledge of the nominees, but the final decision rests with the DDGMs. The District Deputies will maintain contact with the District officials of the youth groups in their area, to assure that at least one nomination is received for each youth group's award. 12 PRESENTATION: The Grand Master will personally present these awards on the occasion of the Masonic District's reception. The recipient and their parents or guardians should be invited to be the guests of the district at the Grand Master’s Reception. A brief biography should be prepared to precede the introduction of the recipient. The recipient must be escorted to the podium by a District representative. Brief comments by the recipient will be encouraged with the opportunity for the individual to introduce those who have accompanied them for the evening. Your assistance in offering some opening acknowledgements of the special guests present would be in order. The recipient should then be escorted back to their seat for the remainder of the program. OBTAINING CERTIFICATES: Each District has received 3 certificates to use for these awards. If you lose them, contact the Grand Secretary's Office. They must be completed and framed by the District prior to the Grand Master's Reception. NOTE - If a Masonic District does not have a Masonic youth organization in existence and wishes to recognize a young man or lady for achieving excellence in their community, the District has permission to do so. The Grand Secretary's Office will have a suitable certificate available, on request, similar to the one presented to Masonic youth. Place it in a frame. During the Grand Master's Reception in the District, I would be pleased and honored to make such a presentation on behalf of the Masons within the District. If all three youth groups are represented in your area, you may choose one recipient from each of the three groups. If only two groups are represented, you may choose one recipient from each group. If only one group is represented, you may select one recipient from that group, as well as one other recipient of the opposite sex – for example, if Rainbow is represented, then I would request that a young man be chosen as the other recipient. If there are no Masonic Youth Groups in your District, then I would request that you select one young man and one young lady as your recipients. If you have no nominations, please call a local high school, house of worship, or youth organization, any of them will be happy to give you a qualified individual. If you have any questions about this, please contact the Grand Master. 13 Grand Master's Excellence in Youth Award Nomination Form Nominee's Full Name ____________________________________________________________ Address ______________________________________________________________________ City ____________________________________________________ Zip __________________ Phone ____________________________ Date of Birth ___________________ Age_________ Member of _____ DeMolay _____ Job's _____ Rainbow Chapter/Bethel/Assembly ________________________________________________________ District ___________________________________ City ________________________________ Date of Initiation________________________________________________________________ Offices Held ___________________________________________________________________ ______________________________________________________________________________ Special Projects/Achievements ___________________________________________________ ______________________________________________________________________________ Awards/Honors_________________________________________________________________ ______________________________________________________________________________ School Attended ___________________________________________ Class _______________ Church/School/Community Activities ______________________________________________ ______________________________________________________________________________ Special Honors/Awards__________________________________________________________ ______________________________________________________________________________ Nominated by __________________________________________ Lodge No. ______________ Located at_____________________________________________________________________ Submitted by _________________________ Title ____________________ Date ___________ This form must be returned to __________________________________ By _______________ Please use additional sheets to supply further information about the nominee. 14 FREEMASONRY… A TIMELESS TREASURE Grand Master’s Award Program – 2014 The following 10 items comprise the Grand Master’s Award Program for 2014. Acceptable participation in 2 mandatory and a total of 7 of the items, as determined by the District Deputy, will be necessary to receive the Grand Master’s Award. The period for consideration shall be October 20, 2013 through July 31, 2014. 1. * Suspension for Non-payment of Dues – Less than 1% of membership, not to exceed 5 2. Increased Lecture record by progressive line officers 3. Candidates raised by the Lodge – Increase over last year 4. Lodge to hold a Table Lodge to reinvigorate their members 5. Community service activities – Maintain or increase number over previous year 6. Lodge to hold a Friendship Night open to the Community using the Grand Lodge Publicity Program to attract new members 7. *Grand Lodge Charitable Foundation – Increase over last year with a $100.00 minimum donation 8. *Ohio Masonic Home Foundation – Amount at least equal to $1.00 per member. 9. Grand Lodge Scholarship Foundation – An increase over last year, with a minimum of $50.00 10. Outreach Program of your Choice: a. Special Olympics – increase over last year - $50 minimum b. Masonic Model Assistance Program – increase over last Year - $50 minimum c. Youth Group Visitation – Two visits by 5 members of the Lodge to a Masonic or other Organized Youth Group * Mandatory to receive Grand Master’s Award 15 Grand Master’s Award Submission Form – 2014 Lodge Name and Number _________________________________________________ Please check those items that the lodge completed during the year. 1. __________ (Mandatory) 6. __________ 2. __________ 7. __________ (Mandatory) 3. __________ 8. __________ (Mandatory) 4. __________ 9. __________ 5. __________ 10. __________ Worshipful Master ________________________________________________________ District Deputy Grand Master _______________________________________________ Complete and Mail by August 15, 2014 to: Robert J. Hons, Jr. 17261 Lexington Dr. Lawrenceburg, IN 47025 (H) (812) 537-6614 [email protected] 16 Masonic Model Student Assistance Program Established in 1986, the Masonic Model Student Assistance Program (MMSAP)is an intensive workshop for educators to learn how to identify, intervene with, and create appropriate referrals for students that may be at risk for substance abuse, depression, suicide, or violence. This three-day workshop trains a Core Team of five to eight educators from a school building in how to intervene early and effectively with students that display patterns of behaviors that threaten their success at school. MMSAP was developed to address the needs of students struggling with at-risk issues. MMSAP is a research-based and effective response to the negative behaviors that interfere with the success of children and their school communities. MMSAP involves experiential learning and group discussion along with presentations on such subjects as Chemical Dependency, Depression and Suicide, Conflict, Anger and Violence, Communication Skills and Intervention, Family Dynamics, Enabling, Life Skills Development, Treatment and Aftercare, and Group Process. This model of prevention and intervention has proven to be a vital tool in creating safe learning environments and reducing violence, abuse, addiction and self-harming behavior. Schools that have successfully implemented and maintained an MMSAP Core Team have: Increased Attendance Improved Academics Increased Graduation Rates Decreased Behavior Problems This highly acclaimed and successful program is currently underway and implemented in more than 26 other Grand Lodge jurisdictions. The initial Masonic Model Student Assistance Program in Ohio was launched in March of 1997. Since then, hundreds of teachers have been trained and the program has been recognized by the Ohio Department of Education, financially, with its coveted Asset Builders Award, and with incentives to schools to attend our program. For more information about the Masonic Model Student Assistance Program, contact the Grand Secretary’s Office or: Statewide Coordinator Michael Douglas Cecil 169 HURON ST BELLVILLE, OH 44813-1208 (H) (419) 886-2181 [email protected] Make contributions to MMSAP, and mail c/o Grand Lodge F. & A.M. of Ohio 1 Masonic Drive Springfield, OH 45504 17 MASONIC MODEL STUDENT ASSISTANCE PROGRAM In addition to Right Worshipful Brother Cecil, the following Brethren work to promote the MMSAP on a regional or local basis. REGIONAL COORDINATORS Northwest Region: 4, 5, 10, 11, & 16 Timothy L. Jolliff 13907 COUNTY ROAD 70 KENTON, OH 43326 (H) (419) 675-1373 (C) 419-674-7505 [email protected] Southeast Region: 12, 13, & 17 Southwest Region: 1, 2, 6, 7, & 8 Michael A. Himes 4260 VICTORIAN GREEN #54 CINCINNATI, OH 45211-2475 (H) 513-941-5802 (C) 513-254-3148 [email protected] Northeast Region: 20, 21, 22, & 25 Eric R. Schau 31 CHERDON CIRCLE WAKEMAN, OH 44889 (H) (440) 839-9134 (C) 440-567-8947 [email protected] East-central Region: 18, 23, & 24 William McGowan 155 Woodland Ave. Cadiz, Ohio 43907 (H) 740-342-4073 (C) 740-491-0349 [email protected] Central Region: 14, 15, & 19 Douglas E. Moshier 5470 BENTONHURST COURT GALLOWAY, OH 43119 (H) 614-851-0089 (C) 614-332-2342 [email protected] West-central Region: 3 & 9 Steven A. Moore 853 TERRY LANE URBANA, OH 43078 (H) 937-652-1815 (C) 937-207-8640 [email protected] 18 Richard George 166 E. Ottawa Street Richwood, Ohio 43344 (H) 740-943-3820 (C) 740-361-3934 [email protected] LOCAL MMSAP PROMOTERS 2nd District Kendall Mays 1516 Barton Ln Lebanon, Ohio 45036 513-424-0110 [email protected] 16th District Russell E. Beach 759 Arlington Drive Vermilion, Ohio 44089 (C) 440-309-5954 [email protected] 9th District Dan Shirk 606 S. High Street Urbana, Ohio 43078 (C) 937-631-0507 [email protected] 17th District Richard Brown 18222 Sandrock Rd. Amesville, Ohio 45711 740-448-2260 [email protected] 10th District Robert E. Newell 839 S. Cory Street Findlay, Ohio 45840 (H) 419-423-1314 (C) 419-722-0815 [email protected] 19th District Hugh R. Lamb, Jr. 386 Fairgrounds Road Mt. Vernon, Ohio 43050 (H) 740-485-4597 (C) 614-226-2103 [email protected] Tim Larimore 5050 Sherrick Road Elida, Ohio 45087 (H) 419-339-9786 (C) 419-303-3109 [email protected] 20th District Lew Fleege 1992 Meadow Lane Orrville, Ohio 44667 (H) 330-683-2391 [email protected] 13th District Steve Norton 585 Blacklick Road NW Millersport, Ohio 43046 (C) 740-503-3057 [email protected] 21st District Kevin Tanner 671 North Avenue Tallmadge, Ohio 44278-1035 (H) 330-633-4607 (C) 330-322-1823 [email protected] 15th District C. Paul Robinson, Jr 3655 Lyons Road Caledonia, Ohio 43314 (C) 740-361-5174 [email protected] William E. Turner 617 Staford Drive Tallmadge, Ohio 44278 (H) 330-633-4500 (C) 330-962-6031 [email protected] Orville Tussing 4867 County Road 64 DeGraff, Ohio 43318 (H) 937-585-6983 (C) 937-409-6983 [email protected] 19 Special Olympics Memo To: All Masonic Lodges in Ohio From: The Grand Lodge Special Olympics Committee Date: October 2013 Subject: Sponsor-an-Athlete Program This year we are again asking the Lodges and individual Brethren to support this worthwhile cause with the same enthusiasm as in the past. The deadline for Special Olympics donations this year is June 1, 2014. Please forward your donations to the Grand Lodge of Ohio Charitable Foundation. Make sure that the amount for Special Olympics is listed separately. If an individual writes a check, it should be made out to Grand Lodge Charitable Foundation, with "Special Olympics" and the Lodge number marked in the memo section. Please do not combine charitable gifts into one check. During the past year, the Masons of Ohio raised $175,000 for this very worthwhile charity. This represents donations from more than 392 Lodges, along with many individual donations. Remember, as our support grows so does the number of athletes who are able to attend the State Games. Due to the rising costs of room and board, the cost of sponsoring each athlete has grown to over $145. All donations to the Charitable Foundation are tax deductible. Grand Master Norman J. Mick is encouraging the Lodges and Brethren to increase their gift from last year by at least $50, which should increase the number of the athletes at the summer games. If we all start working now, this goal is attainable. Special Olympics Ohio has designated the Masons of the Grand Lodge of Ohio as one of their major sponsors. Fraternally, Michael D. Cecil, Chairman Special Olympics Committee: Brian Bolyard, Richard E. Ballard, Phil Clouse, Larry Cornett, Art Crim, Steven Scarpelli, Robert Parsons 20 Please plan to attend the Opening Ceremonies for the Summer Games at the Jesse Owens Sports Complex of The Ohio State University Campus in Columbus. As in previous years, the Masons will be recognized during the program. Plan to gather about 6 p.m. on Friday, June 27, 2014, so that you can help lead the Parade of Athletes onto the Track. Afterwards, refreshments will be served in the Family Hospitality Tent, provided by the Ohio Grotto Association, which will be near the Jesse Owens Sports Complex. Special Olympics Donation Form Donation to Special Olympics $_____________________________ Lodge Name ____________________________________________ No. ________ Master ____________________________________________________________________ Address ____________________________________________________________________ Phone ____________________________________________________________________ Thank you for allowing the Special Olympic Athletes the opportunity to participate in these important Summer Games. Please send this form and a check, payable to: The Grand Lodge F&AM of Ohio Charitable Foundation (If an individual writes a check, be sure "Special Olympics" and the Lodge number are written in the check's memo section.) Mail to: The Grand Lodge of Ohio Charitable Foundation 1 Masonic Drive Springfield, OH 45504 21 2014 Grand Master’s Class Information Freemasonry…A Timeless Treasure Grand Master’s Classes will be held in each of the 25 Masonic Districts of Ohio and will conclude with the Mark Master Degree of the York Rite of Freemasonry. The Classes will be held on April 5, 2014. Lodges must register their candidates with the Grand Secretary not later than March 15, 2014. No exceptions will be made. Expectations for Lodges 1. Petitions received must have a full investigation. Fees should be received for all three degrees with the petition. 2. Hold “On the Threshold” orientation with the candidates prior to the Class. Provide candidates at that time with the location, time and proper attire for the Grand Master’s Class. 3. Provide candidates with aprons and Bibles or other Holy Book 4. Provide each candidate with a Master Craftsman who will attend the Class with him 5. Register each candidate with the Grand Secretary using the 2014 Grand Master’s Class – Candidate Registration Form by March 15 6. Enter the degree work for each candidate into MORI within one week of the Class Expectations for Local Coordinators 1. Register with the Grand Secretary as the local coordinator 2. Work with District Deputies to form the best ritual teams for the conferrals 3. Inform the Grand Secretary of the time schedule and location in your District 4. Make arrangements for meals/refreshments and the cost is to be paid by each Lodge for the candidates and Master Craftsman. Candidates are not to pay for their meals or anything else beyond their initiation fees. 5. Coordinate with the local Royal Arch Chapters for the conferral of the Mark Master Degree of the York Rite after the Grand Master’s Class 6. Arrange to pick up miniature square & compasses and Bible markers for the candidates from the Grand Secretary not later than one week prior to Class 7. Use Candidate Sign-in register provided by the Grand Secretary and return it to him immediately after the Class. 8. Return all unused square & compasses, Bible markers, Power Point CD and Lecture DVD to the Grand Secretary AV Requirements Power Point Presentations will be used for the Education Programs and Grand Lodge Lecture DVDS will be used for each of the degrees. Each Local Coordinator will need to identify a Brother who is skilled enough to run the equipment, laptop, DVD player and projector. He may use his own equipment with which he would have more familiarity. 22 The Power Point and Lecture DVD will be provided by the Grand Secretary. Only Brothers who are experienced with giving lectures with the DVD should be selected for the lectures in the Grand Master’s Class. The entire cast should be comprised of Brothers who are experienced with their role of the day. Post-Class Follow-Up Lodges are encouraged to have an Open House reception for their new members within 30 days of the Class. This is the perfect opportunity to let them know that you treasure their membership and that you want to share the Lodge experience with them. Again, Lodge Secretaries must report the degree work for each candidate using MORI within one week of the Class. 23 2014 Grand Master’s Class – Candidate Registration Form Page One _______________________ Lodge No. ______ in the _____ District reports that the following petitioners have been duly elected to receive the degrees of Freemasonry and will attend the Grand Master’s Class to be held in ____________________, Ohio, _______ District. 1. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 2. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 3. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 4. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 5. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 6. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 7. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 8. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 24 2014 Grand Master’s Class – Candidate Registration Form Page Two 9. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 10. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 11. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 12. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 13. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 14. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 15. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 16. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 17. Name of Candidate _________________________________ Name of Master Craftsman _________________________________ 25 Degree Work This year, if the Lodge is being inspected in the Entered Apprentice or Fellow Craft Degree, it is encouraged and permitted that the Lodge be opened in short form Master Mason Degree for introductions. Following introductions, the Lodge of Master Mason should then be closed in short form. The inspection degree shall then be performed including the full form opening and closing. All ritual work must be performed according to our ritual. The District Deputy Grand Master will give his report in the degree being inspected, and at the conclusion of his remarks, he as shall direct the Master to Close the Lodge. All Brethren will then leave to Lodge room together, unless the District Deputy requests a meeting of the Officers to review some portion of the inspection. If the Master Mason Degree is to be performed for the inspection, then the full form opening, introductions, degree in its entirety, and full form closing must be performed according to our ritual. The Fellow Craft Team should be prepared and rehearsed. Guest Inspections If a DDGM becomes ill or is suddenly unavailable, a Deputy from the same District, the District Advisor, or a Grand Lodge Officer may serve in his place with the approval of the Grand Master. Inspection Night Gifts DDGMs are not permitted to receive gifts on Inspection night. If a Lodge wants to honor you, it should be done on some other occasion. Pre-Inspection Visit The Pre-Inspection meeting is one of the two (2) required visits to each Lodge. This meeting enables the DDGM to identify problems in the report, and correct them prior to Inspection night. Inspections must be rescheduled if the reports of the Secretary and Treasurer are not complete. You should request copies of the Secretary & Treasurer Reports from your lodges well in advance of their Pre-inspections meetings so that you will be able to review them prior to of those meetings. (Delays in receiving these reports from lodges should not be tolerated as these reports must be presented at each lodge’s annual meeting.) When scheduling the Pre-Inspection, have a conversation with the Worshipful Master about his plans for Inspection night and the Pre-Inspection requirements. The WM, Treasurer, and Secretary should be present if the Pre-Inspection is other than a Lodge meeting night. The Inspection of a Lodge The Inspection of a Lodge is not the only duty of a District Deputy Grand Master (DDGM); however, it is one of several important duties assigned to you. The purpose of the Inspection process is to assemble necessary information that will assist you and the Grand Lodge Officers to better understand the Lodges we are serving, and to assist the Lodges in improving themselves. Protocol Inspection Night There are only four major groups for introductions. The Senior Deacon (or Marshal) should make a maximum of five trips to the Tyler’s door or the Altar and there should be only a maximum of five sets of applause or Grand Honors. Follow the Officers Manual. 26 Other Masonic Orders - Ohio Receptions will be in accordance with Order of Reception of Distinguished Visitors in the Officers Manual. Jewels of bodies other than Grand Lodge or subordinate Lodges are not appropriate in a Lodge meeting and should not be worn therein. Grand Officers of other Masonic Bodies, however, including Past Grand Presiding Officers, may wear their corresponding aprons if they wish. (The Master will exercise discretion in enforcing this regulation so as to avoid offending a visitor.) Officers Prior to the Inspection you should meet with Officers, talk with them and put them at ease. Offer them reassurance. A major challenge to you will be to boost the Officers' confidence and help them relax prior to starting the meeting. Discuss how you and other Distinguished Brethren are to be received into the Lodge as detailed in the Officers Manual. See that the Officers Manual is followed. The position of the District Deputy Grand Master on the night of the annual inspection is on the left of the Worshipful Master of the Lodge. Many DDGM vacate the East after being introduced. This may not afford the best view of the officer’s work for the evening. Your place is in the East. It may be best to vacate the East during the lecture to assist with the lecture presentation. The excuse that the Deputy makes the Master nervous must be overcome by establishing a friendly relationship prior to the inspection. Please enjoy the inspection night with your attendance in the East of the Lodge. Officers’ Dress Proper Masonic dress is a coat and tie at all tyled meetings. The dignity of our fraternity is most important and requires that each Officer dress in a manner to reflect honor on Freemasonry. Any Mason selected to serve in a leadership capacity should dress in a manner, which would reflect credit upon himself and on our fraternity. Likewise, the Worshipful Master and Officers of each Lodge should encourage the members to dress appropriately for Lodge meetings. It is an honor to serve as a Lodge Officers – not a burden. A man’s normal mode of dress is most likely not a coat & tie. However, if he chooses to go to Lodge in jeans & flannels, he is not only showing his individuality but also his disrespect for his lodge and his Brothers. That being said, some Lodges have a very understandable summertime custom of wearing business casual to Lodge meetings. Remember…IN OUR GRAND JURISDICTION, THE APRON OF A MASON IS TO BE WORN ON THE OUTSIDE OF THE COAT AT ALL TIMES. If a Mason is as proud of his apron as he should be, he will not hide it under a coat. Please remind all of your Officers and Brethren regarding this dress requirement. If you notice a Brother who does not comply, speak with him privately to correct the matter, rather than embarrassing him in front of his Brethren. 27 The Scholarship Foundation The general procedure for the Grand Lodge Scholarships is as follows: Two $1,200 Scholarships will be granted in each of the Masonic Districts in the Grand Lodge of Ohio – one to a male student and one to a female student. Each scholarship will be paid directly to the recipient. Only recipients will be notified. Non-recipients will not be notified. The application/selection process will be as follows: 1. Uniform application forms are available from the Grand Secretary and on the Grand Lodge webpage, www.freemason.com. 2. Each District will have a Scholarship Committee to review application forms and make recommendations to the Grand Lodge Scholarship Committee, to be appointed annually by the Grand Master. The District Deputy Grand Masters in each District will select the District Scholarship Committee and oversee their work. The name and contact information of each District Scholarship Committee chairman must be sent to the Grand Secretary by December 1. 3. Applications are due to the District Scholarship Committee not later than March 1 each year. 4. Applicants should send their applications to the District Committee, in which they live. 5. Each Masonic District must recommend and submit either two or three female AND two or three male applications to the chairman of the Grand Lodge Scholarship Committee for consideration not later than April 1 each year. These are not to be ranked in any way by the District. Grand Lodge Chairman Chester G. Burton 8380 RIDGEVALLEY COURT CINCINNATI, OH 45247-3596 513-385-2345 [email protected] 6. The actual recipients to receive the scholarship will be selected by the Grand Lodge Scholarship Committee and announced to the recipients, DDGMs, and District Scholarship Chairmen by May 1 and not earlier. 7. All recipients must be graduating High School seniors, and it is intended that a Masonic District or local Lodge representative attend the High School graduation or awards ceremony, and personally present a certificate acknowledging the Masonic Scholarship. This is an excellent photo opportunity. It is recommended that the local Lodge endeavor to use this photo as a public relations tool to support Masonry in Ohio. 28 Instructions to District Committee Chairman 1. The contact information for the District Committee Chairman must be provided to the Grand Secretary’s Office by December 1. Please call 800-292-6092. 2. The deadline for turning in Scholarship Applications to the District Committee is March 1. Any application received by the District Committee after this date is disqualified from consideration. 3. A number should be assigned by the Chairman to each application as it is received. This application number and the District number should be filled in the “For Committee use only” section of the application immediately. 4. The committee members judging the applications are not to know the identity of the applicants. Copies of the applications that are provided to these committee judges should have the Personal Information section and names provided in the first part of Questions 9 and 10 “blanked out.” 5. A “Scholarship Points Sheet” has been created to aid the committee judges in their assigning of point values to the answers to the questions on the applications. Each judge should receive one Points Sheet for each application with the Application Number and District Number already filled in. 6. The District Committee Chairman will collect the Point Sheets from each of the judges and average their Total Score for each applicant. 7. The District Committee Chairman will send the original applications and Points Sheets of the two or three highest female and male scoring applicants to Chester G. Burton, Grand Lodge Scholarship Committee Chairman, at the address below not later than April 1 for the final selection of the Grand Lodge Scholarship recipient in that District. However, the District Committee is not to rank their choices. The selection of the recipient is the sole responsibility of the Grand Lodge committee. Chester G. Burton 8380 RIDGEVALLEY COURT CINCINNATI, OH 45247-3596 513-385-2345 [email protected] 8. The District Committee Chairman should maintain a file containing copies of all the applications and all the Point Sheets for each. 9. The names of the recipients will be announced to the recipients, DDGMs, and District Committee Chairman by May 1. 29 The Grand Lodge of Free & Accepted Masons of Ohio Scholarship Application Due to District Chairman By March 1, 2014 2014-2015 Academic Year (For Committee use only: App. No. ______________________________ District # _______ Personal Information: Last Name ____________________________ First Name ______________________ MI ____ Home Address _________________________________________________________________ City/State/Zip _________________________________________________________________ Email ________________________________________________________________________ County _________________ Date of Birth ____- ____ - _____ Home Ph: _________________ Mother’s, Father’s or Legal Guardian’s Address (if different from above) ________________ ______________________________________________________________________________ General Information: Please include a Letter of Recommendation 1. GPA ________ Attested by High School Guidance Counselor ________________________ 2. Name of accredited school to be attended: ______________________________________ 3. Are you related to a member of the Masonic fraternity? Yes No Financial: 4. Adjusted gross family income reported to IRS for previous year: ____________________ 5. Primary means of paying for college, including if you will be working: _______________ __________________________________________________________________________ 6. Number of siblings living at home with you and their ages: _________________________ 7. Number of siblings currently in college and their ages: _____________________________ 8. Father’s (Guardian’s) Name ________________________ Occupation _________________ 9. Mother’s (Guardian’s) Name _______________________ Occupation _________________ 30 The Grand Lodge of Free & Accepted Masons of Ohio If more space is needed to answer any of the following questions, please attach extra pages. Activities: 10. To what school related organizations do you belong? 11. To what non-school related groups do you belong? 12. What community service or volunteer work have you done? 13. Please write a brief essay about why you decided to attend college or vocational. The essay should be one page in length, double spaced, and use 12 point Times New Roman font. 31 GRAND LODGE OF OHIO - CHARITABLE FOUNDATION BROTHERLY LOVE, RELIEF AND TRUTH…….are the most important principles that define our Fraternity. The Foundation was formed in 1994 under the leadership of Grand Master Thomas D. Zahler. Its purpose is to invite, solicit, acquire, receive and accept gifts, bequests, devises and contributions and contract with donors for gift annuities for charitable, educational and scientific purposes. The Foundation is operated separate and apart from the general activities of the Grand Lodge. It is important that you emphasize to your Lodges the importance of asking their members to support the Foundation and one of our most valued tenets, RELIEF. The President of the Charitable Foundation has the duty to process and secure information regarding the validity of all requests from Ohio residents for assistance. He will then bring the details before the Foundation. Requests should be sent directly to the President of the Foundation. To expedite the process, it is necessary that you assist him with the following: 1. Use your knowledge of your area and familiarity with the members of your Lodges to allow you to make a fair and accurate assessment of the circumstances. 2. Please attempt to use resources other than the Lodge to verify that there is indeed a need for our assistance. Use friends, business associates, and if practical, consult with the family in need. You must use your judgment to assure yourself that there is a true need, or, ascertain that the request is not valid, as the case may be. 3. Include in your report any monetary or material assistance given by the Lodge. Remember that we are all committed to helping those in need but we are also pledged to use the money that has been donated to the Charitable Foundation wisely. 4. Provide a written report to the President within 10 days of your receiving the relief request. The Foundation will review the relief request and your report to determine the appropriate assistance. If you have any questions, please contact the President directly. Thank you for your assistance to our worthy distressed Ohio Brethren and their families. The Grand Lodge Charitable Foundation c/o Douglas N. Kaylor, President 2117 Sir Lockesley Drive Miamisburg, Ohio 45342 E-Mail: [email protected] Home: (937) 865-0810; Cell: (937) 901-7994 32 The Ohio Masonic Home Foundation The Largest Expression of Service and Philanthropy of Ohio Freemasons Ohio Freemasonry is built upon principles of brotherly love, relief and truth. Thus, its involvement in charitable work is a natural, practical representation of this philosophy. The establishment of the Ohio Masonic Home Foundation is a strong example of that philosophy translated into service delivered with care, compassion and concern every day for over 120 years. Charity, except in its narrowest sense, does not mean to give. In its proper, its supreme sense it stands for love. The Ohio Masonic Home Foundation is a manifestation of that Brotherly Love which has made Freemasonry the synonym of devotion, service and friendship throughout the world. Over time, the programs and services provided by the Ohio Masonic Home have transitioned to meet the current needs of society. Initially it provided a home for widows and orphans in a time of great distress following the Civil War. In later years, a hospital was built at the Home to care for those who were physically disabled and financially distressed. Eventually the facility became a nursing home and then a senior living community. Today the company not only provides senior housing and care at three communities across the State of Ohio but also has evolved into an aging services company partnering with people where they want, and how they want, doing whatever they aspire to do. Words are not adequate to convey the impact that the support Deputy Grand Master Norman Mick and his Lady Lois have shown for the charitable work of the Ohio Masonic Home Foundation. They have selected the Ohio Masonic Home as the major charity to support and promote during their year in 2014. On behalf of all who work daily to deliver the mission of the “Home”, I thank Norman and Lois Mick and all who lead this great Fraternity for bringing this significant charitable focus to the largest expression of service and philanthropy of Ohio Freemasons. Since it began it 1892, thousands of individuals and families have benefited from life at the Home. The greatest tribute that Ohio Freemasons can give to the wonderful past of the “Home” is to provide the necessary support to continue the care, compassion and concern. In Gratitude, Cathy S. Wigton, President Ohio Masonic Home Foundation 927-631-4821 [email protected] www.ohiomasonichomefoundation.org 33 The Ohio Masonic Home The Ohio Masonic Home is comprised of three campuses around the state. The original facility remains in Springfield, the Browning Masonic Community is in Waterville, and the Western Reserve Masonic Community is in Medina. Masonic Home Day once again will be at to the Springfield campus on Sunday, June 8, 2014. I encourage all Brothers from every Lodge in Ohio to join in the celebration on that day. In addition to the Annual Masonic Home Day, watch for special events at each campus of your Ohio Masonic Home and support them with your attendance as your schedules will permit. Lodge Open House Guide One tremendous mechanism to enhance the visibility of the Lodge, is to conduct an Open House for members of the Community. Remember that a poorly planned event, however, may not yield the desired results. As a result, proper planning is critical to the overall success of the event. The concept of an Open House has had resounding success in many Lodge. While I do not want to dictate a specific date for your event, each Lodge is again encouraged to have a formal event in their building. Show the community and public what is in your building. Take time to explain what they are seeing. Spend time with a verbal orientation with the Lodge room and our equipment. While this event is not intended to be a membership recruitment tool, the Lodge may receive inquiring questions. Consider using the information contained elsewhere in this book regarding holding a Friendship Night for suggestions on how and what could be presented. If a Lodge had a follow-up meeting after a previous Open House, and suggestions were noted on how to improve the program next time, the next time is NOW. Take time to once again spruce up your Lodge building and show it off to your community – it may have valuable results. Although every Lodge and every community is unique, some general guidelines for a successful event should be considered: 1) Appoint the Planning Committee a. Involve your Lodge’s Public Relations Chairman as well as the WM and other Officers b. Include other members who are active in Community Affairs, regardless of their attendance record at Lodge Stated Meetings c. OES members may be included on the committee if applicable 2) Invite other interested Brethren to attend the regular Committee Meetings a. Schedule all meetings in advance to maximize participation b. Notify all Brethren of Committee Meeting dates, so they may attend 3) Set the date and time for the Open House a. Do everything possible to avoid conflicts in the area i. Check all Masonically-affiliated schedules ii. Check Community schedules 34 b. Make sure there is enough time before the event to spruce up the building so it looks nice to visitors 4) Determine the format for the event a. What time of the day will it occur? b. Will there be food available? i. Will it be more of a formal meal? If so, will it be catered? ii. Will it be less formal, and feature snacks or finger foods? iii. If food is available, it is inappropriate to charge guests c. Will there be a theme of any sort? d. How will the Brothers be dressed? e. Will there be official tours of the facility? i. If there are tours, have knowledgeable Brethren available ii. If visitors are allowed to wander around at their own pace, make sure Brethren are available to redirect them if necessary and answer questions f. Will there be audio-visual materials? If so, have someone nearby to address any questions which might arise g. Make sure Meeters/Greeters have committed well in advance, and will be there at least an hour early. Do not hold any Masonic event without having someone at the door to welcome visitors. h. Have Childcare available in the event it should become necessary i. Young families may show up with children, so make sure they are made to feel comfortable ii. DeMolays, Rainbows and Jobs might be willing to provide this service as a project, if they are asked to participate. i. Consider a Lodge Meeting Visit i. Have a Brother situated in the Lodge to answer questions that may arise (and to watch the Lodge paraphernalia). ii. Consider placards throughout the Lodge to explain things like each Officers station, the Altar, Pillars, Lights, etc. iii. A verbal “walk-around” the Lodge room once or twice during the open house will help explain our Lodge room. Tell the visitors about the Lodge area, officer’s stations, furniture and fixtures that are used in our work. 5) Getting the word out a. Prepare a “Targeted Invitation” list i. Include fathers, sons, grandsons, nephews, etc., of members ii. Include prominent members of the community iii. Who in the community ‘should be’ a member, but isn’t yet? b. Send invitations to the targeted individuals well in advance c. Make sure the Public Relations Chairman gets the event “advertised” i. Local papers are always a good venue ii. Contact the Grand Lodge Office for matching funds iii. Utilize Community Bulletin Boards iv. Television “scrolling community events calendars” v. Nice looking flyers in prominent local establishments 6) In General a. Do not try to push petitions at the event, although they should certainly be available if someone asks while there. 35 b. Make visitors feel welcome, and exhibit pride in our Fraternity. c. Have a visitors’ register available for them to sign in, and which allows them to include their mailing address. d. Name tags are a good idea, but make sure the guests and the Brethren all have them on. Do not try to single out visitors. Make them feel welcome at all times. e. Encourage everyone to stay and talk as long as they’d like. Do not rush people out the door, or start cleaning up around them. f. Ask your membership to make special plans to attend. The guests should not outnumber the Brethren, and the place should look full. g. Do not congregate into little circles of private conversations. Always include visitors, so they don’t feel out-of-place. 7) After the Conclusion of your successful event a. Send thank you notes to everybody who attended, within 3-4 days. i. Let every visitor know their attendance was appreciated. ii. Don’t forget to thank all the Brethren who helped. iii. Be sure to send thank you letters to all the others who helped make the event a success (Eastern Stars, Youth Groups, wives, etc.). These letters go a long way for getting them to help in the future. b. Follow up with press releases, to announce the success of the event. c. Divide the list of those who attended among the Brethren, and have them follow-up with a phone call about a week after the thank-you letters were sent out. Have each Brother reiterate how pleased he was that the visitor was able to attend, and ask the visitor for input on how the event might be improved in the future. d. A couple of weeks after the event, make sure the committee has a final meeting to discuss the event, and does a formal evaluation. This should include all those things that were done, both positive and negative, so the event can be improved upon in the future. e. Make sure that the formal report of the Committee is included with the other reports at the Annual Meeting, and made a part of the minutes. Friendship Nights Lodges that use Friendship Nights have found this event to yield new petitions, if they are planned well and executed with enthusiasm. I am suggesting every Lodge establish a committee charged with the responsibility of planning and scheduling a Friendship Night activity before July 1st . It is also suggested that an Officers Meeting be used to develop a list of the leaders and prominent members of the community who are not members of the fraternity. Then see that they receive a special written letter inviting them to the Friendship Night. The advantage of using this targeted invitation approach is the invitees are more likely to come, if they know some of their colleagues and peers are also invited. You should plan the evening so it includes some recognition of the community efforts and community accomplishments of the leaders in attendance. Perhaps some certificates or plaques could be presented. This will also help insure your guests' attendance, because they will be getting awards, certificates or recognition in a public forum. What politician or civic leader can pass up the opportunity for public recognition? 36 The important thing to remember is that the evening should be well planned and impressive to those attending. "Friendship Nights" do work! Don't fail to utilize this powerful tool as part of your membership development efforts. Step-By-Step Friendship Night Guide A Friendship or Membership Night is an excellent way to gain new prospective members for a Lodge, to let the community know more about Masonry and Masons, and to build understanding and respect in the community. It is not difficult to plan and conduct a successful Friendship Night. It just takes some thought and a lot of careful planning. When done well, the Friendship Night can be a powerful membership tool. The following is a general list of steps for assisting the symbolic Lodge in conducting a Friendship Night: I. Conduct the First Planning Session (45 to 60 days prior to the anticipated event) At this session the Worshipful Master, officers, and other interested Brethren should: A. Select the date for the Friendship Night 1. No less than 45 days from now 2. Don't select a date that conflicts with another community event 3. Check the community calendar and school calendar 4. Don't select a Sunday B. Decide if a "Theme" would be appropriate and if so, select the theme 1. A theme around a holiday could work, e.g. St. Valentine's Day, Halloween, St. Patrick's Day, or even Mother's Day 2. A theme around a season could work, e.g. Fall-Harvest, or Spring 3. Any creative theme such as "Double Date Night" could be used C. Decide on the location for the Friendship Night 1. The Lodge building should be the number one choice 2. If the Lodge is not presentable, choose another location D. Decide if a committee(s) should be formed by the Master l. What will be their responsibilities? 2. Who will be on what committee? 3. Make the committee appointments. E. Make preliminary decisions about food 1. Food selection should tie into the theme selection 2. Will the food be prepared by the Lodge, or catered by someone outside 3. "Pot luck" suppers can work a. Assign certain members to bring vegetables, others to bring salads, others breads, desserts, etc. b. Lodge should furnish the meat and beverages F. Begin the creation of a "Targeted Selection" list 1. Personalized invitation should be sent to each invited guest 2. A selection committee should be organized just for this purpose 3. The "Targeted Selection" list should include sons, grandsons, nephews of members, and prominent members of the community G. Prepare the letter of invitation 1. Different types of invitations: 37 a. Formal Card b. Letter c. Printed Flyer 2. Formal Card: most expensive. If used, its language should be also somewhat formal. It should only be used with a sit-down type of dinner, not with potluck, a chili supper, or a fish fry 3. Letter: a letter addressed individually to the guest is always appropriate and is the recommended type 4. Printed Flyer: can be effective, especially if in conjunction with a theme Use artwork, computer clip art, or whatever you can cut & paste II. Miscellaneous A. Do not charge either the guests or the members for their meal l. This event should be a budgeted event and the cost borne by the Lodge B. Since the entire family will be invited, don't forget about child care l. Have something for the kids 2. Entertainment or activities should be provided by volunteers, Job's, Rainbow, or perhaps several of the members' wives 3. Shrine Punsters (Clowns) C. Methods for creating a selection list l. Have each officer submit the names of 5 persons he would like to invite 2. At the first Lodge meeting following the planning session, have the members submit one or more names they would like to invite III. Plan The Program A. Since the purpose of the night is to inform people about Masonry - LET THAT BE THE ONE AND ONLY PURPOSE! 1. Please do not try to do other things the same evening as the Friendship Night program, such as awards, recognition program, widows’ night, business meeting, committee reports, etc. B. Avoid lengthy introductions (or better yet, avoid all introductions) C. Keep the focus on one point: l. Tell the guests about symbolic Lodge Masonry, and answer their questions D. Probably the best combination program for the evening is to use the audio visual program from the Membership Development Kit, with someone to introduce the material, and answer their questions. 1. If the evening is successful, there will be questions, and they could be hard ones. The questions asked could involve women, blacks, secrecy, religion, etc. It is important that the speaker be able to handle and address those issues 2. The worst possible answer is, "That's a secret. We can't talk about that." 3. If a question deals with something that is truly part of our ritual ceremonies, the response should be something like, "I can't answer that directly - it's part of our ceremonies which is reserved for our members only. However, I can tell you that generally speaking..." etc. IV. The Second Planning Session (Approximately 10 days to 2 weeks after the First Session) A. Prepare the Invitations 1. The committee or officers meet and compile a list of all submitted names, eliminating duplicates 38 2. Each name will be assigned to an officer or brother who made the recommendation 3. The assigned brother will be responsible for making at least two phone calls to the prospect, and the assigned brother's name should appear on the invitation, e.g. "A Masonic friend of yours, Brother John Doe, has asked me to invite you ...etc." 4. Plan to mail the invitations not less than 30 and not more than 35 days from the date of the Friendship Night program B. Finalize Plans 1. Will the Lodge's social room be decorated? If so, how and by whom? Does it match the theme? 2. Plan on the preparation of name tags for the guests (Name tags could also match the theme) 3. How about a gift for the kids, such as an inexpensive novelty item V. 30 to 35 Days before the Friendship Night A. Mail the Invitations 1. Send via 1st class mail not bulk rate 2. Be certain the proper return address is on the envelope B. Formulate a Guest List 1. Make sure each person who recommended a name has their list with the guest's name and telephone number 2. Provide Chairman and Master with the total guest list C. Announce the Friendship Night in open Lodge meeting 1. Indicate the date, time, agenda, etc. 2. Indicate how important it is for the members to be present D. Communicate to the Lodge membership 1. Send newsletter or 2. Send bulletin E. Activate the Lodge's telephone committee to communicate the Friendship Night. 1. Structure the telephone committee so nobody has to call more than ten people 2. Chairman or Master should make a follow-up phone call to each member of the calling committee to get a progress report F. COMMUNICATE! COMMUNICATE! COMMUNICATE! VI. 3 To 5 Days after the invitations are mailed A. Call the guest 1. Brother who made the recommendation should call 2. Make sure the guest has received his invitation 3. Remind him that his entire family is invited 4. Obtain confirmation regarding the number of family members who will accompany the guest B. Submit a report of the results from your calls to the committee or Worshipful Master. 1. The report should be written—not verbal—so records can be kept for use by a future committee 2. Report should contain all pertinent information including a summary of the conversation with the invited guest or prospect VII. 5 to 7 Days before the Friendship Night 39 A. The calling committee/brethren should call their lists again 1. Confirm the guest's attendance 2. Remind the guest his entire family is invited and confirm the number attending 3. Report the results of the calls to the Chairman or Master B. Communicate with the Lodge members (once again), indicating how important it is that they show up l. Remind the members that they must not form small circles in the corner and talk 2. The members must meet, greet, talk to and interact with the guests 3. The objective is to be as friendly and open as we can 4. Each member should feel as a host and it is his responsibility to make the guests feel welcome C. Remind the members of the food each one is to bring (if it is not a catered event) VIII. The Night Itself A. Prior to Stated Start Time 1. Make sure the facilities are clean and presentable, inside and out 2. Make sure the doors are open 30-45 minutes before the stated start time 3. Have several members assigned to make and pin on name tags 4. It is vitally important that each member who recommended a guest be there to greet and introduce his guest to others B. Prior to and During Dinner 1. Plan for the first 30 minutes to be for registration and general conversation 2. Announce dinner 3. Non-denominational invocation 4. Everyone is seated and served C. Following Dinner 1. Following dinner, kids remain (or go to a designated room), and adults retire to the Lodge room 2. When all are seated, welcome them. You might wish to explain the nature of the Lodge room so that it doesn't seem like such a strange environment 3. Announce and introduce the speaker 4. The speaker will make a few introductory remarks, show the audio visual, again make a few brief remarks, and then open the floor for questions 5. After all questions have been answered, thank the guests for coming and dismiss them 6. There optionally may be light refreshments available, e.g. coffee, punch and cookies 7. Encourage everyone to stay and talk as long as they like. Don't rush anyone out the door or start cleaning up around them IX. 3 Days following the Friendship Night A. Write follow-up letters l. To those who attended 2. To those who said they would attend, but did not 3. To those who said they would not attend X. 7 to 10 Days Later A. The members who make telephone calls to their guests should recall the guests, tailoring their message depending on whether or not the guest attended 40 1. If the guest attended, thank him again and ask if he now has any unanswered questions 2. If the guest did not attend, express your regrets and ask if he has any questions 3. Indicate an offer to invite him to the next Friendship Night Reference Materials Ohio Masonic Handbook available from the Grand Lodge of Ohio Membership Development Kit available from the Masonic Renewal Committee Brochures and pamphlets available from the Grand Lodge of Ohio, Valley of Dayton, AASR and the Valley of Toledo, AASR Friendship Night Script Freemasonry – Who, What, Why, Where and How Most of us, at one time or another, have witnessed Freemasonry at work or play. It may have been a Shrine or Commandery parade. It could be a group of men serving dinner to senior citizens. Perhaps it was men wearing white aprons gathered about at a funeral home to pay their final respects to a deceased brother. You may have wondered, "Who are these guys?" or "What is Masonry all about?" You see, Masons come in every shape and size. It is a brotherhood of over 5 million men worldwide. When we welcome a man of good character, we do so with the hope that in our ceremonies and teachings, we can make him better; a better family man, a better churchman, a better citizen. He must have a belief in a supreme being. Masons worship in churches and synagogues to show their belief in God, and meet in Lodges to celebrate and enjoy the brotherhood of man. As you may have heard, we do not solicit members. A man must want to join us in our charitable, educational, and spiritual endeavors. Our number includes men of every faith, the Moslem, the Jew, the Buddhist, and the Christian. We are men of every color and every creed. It is a true brotherhood, where one-time strangers become lifelong friends. Our three degrees teach a system of morality through allegory and symbolism which has been passed down for hundreds of years. Modern Freemasonry's formal organization commenced in 1717 in England when the United Grand Lodge of England was formed. A number of Revolutionary War soldiers and American settlers opened American Union Lodge #1 in Marietta, Ohio in 1790. The Grand Lodge of Ohio was formed in 1808 where Brother Rufus Putnam was elected to serve as the first Grand Master. The following year, in 1809, the governor of Ohio, Brother Samuel Huntington was elected Grand Master. Since that time, the principles of Masonry – brotherly love, relief, truth, charity, integrity, justice and unity – have been handed down from Mason to Mason. Over 500 Lodges meet in Ohio. As a Mason, when you visit a Lodge, be it in the next community or halfway around the world, you will join with men who share the same ideals. A Mason may enter a Lodge room full of unfamiliar faces, yet he knows he is among friends. There are Lodges in every free country in the world. There are 51 Grand Lodges or jurisdictions in the United States – one in each of the fifty states and the District of Columbia. The two 41 oldest Grand Lodges in the world are in England and Ireland. There is a Lodge in Edinburgh, Scotland, Canongate Kilwinning, which has been meeting in the same building continuously for over 500 years. You have heard of Robert Burns and Rudyard Kipling - they served as Poets Laureate for that Lodge. As individuals, Masons have religious differences, but these differences are transcended by like thinking and a shared philosophy that men of very different backgrounds, education and interests should meet on common ground. There is a saying that "Freemasonry is largely invisible.” The whole of it is never found in any one place, nor in any one time, nor comprised by any one thing that it does. Much of it belongs to the inner life of a member, especially to his heart and his mind. Freemasonry is neither a religion nor a substitute for religious beliefs. It is not a secret society; we enjoy privacy, not secrecy, just as you have privacy in your family, your home, business or profession. Freemasonry is a way of life, a discipline for inculcating a code of morals, the pointing of a way to a better life. One of our greatest strengths is the men who preceded us – Revolutionary War General, Joseph Warren, who fought and was killed at Breed’s Hill, and Paul Revere. Both served as Grand Master of Masons in Massachusetts. George Washington was an active Mason. He served as Worshipful Master, or head of his Lodge, while in office as the first President of the United States. Masonic histories, our country’s fight to gain freedom, and our past struggles to preserve those freedoms have been so closely entwined they are practically the same. You may recognize a few names of Masons in the public eye. Over one third of all U.S. Presidents have been Masons: Franklin D. Roosevelt, Theodore Roosevelt, William Howard Taft, Harry S. Truman (who served as Grand Master of Masons in Missouri), and Gerald R. Ford, to name a few. Some famous names familiar to us who have been or are members include John Wayne; Arnold Palmer; Ernest Borgnine; Red Skelton; Will Rogers; Danny Thomas; Mark Twain; Roy Rogers; Henry Ford; J.C. Penny; astronauts John Glenn, Alan Shepard, Gordon Cooper, and Gus Grissom; doctors such as Fleming, Jenner, Mayo and Menninger; and musicians such as Mozart, Sibelius, Liszt and Haydn. As you can see, our membership has numbered men from all walks of life, from kings, presidents and statesmen, to supreme court judges, artisans and craftsmen. Locally, our membership ranks have included industrialists, financiers, bankers, political leaders, businessmen, attorneys, doctors, educators and craftsmen. Speaking of familiar names, almost everyone has heard of the Shriners. Well, something you may not know is that all Shriners are Masons. As members of a Blue Lodge, or local Lodge, you may channel your interest to different areas. This can be done through the activities and efforts put forth by Shrine Masons, Scottish Rite and York Rite Masons. Why is this important? Well, Masons are men from all lifestyles. One of our basic teachings is charity - charity to all humanity. We practice this daily and accomplish our goals in many different ways. Masonry is a five-year-old child with extensive burns being driven or flown to the Shriner's Burn Institute in Cincinnati, and through the assistance of Shrine Masons, being treated at no charge. 42 Masonry is a three-year-old child from Ohio, born with deformed feet, having them corrected at the Shriner's Hospital for physically challenged children in Lexington, Kentucky. Masonry is the thirteen-year-old girl who can now see clearly for the first time, because of the work of the Knights Templar Eye Foundation. Masonry is the ten-year-old girl who can now read at her own grade level because of the professional care provided at the Scottish Rite Children's Learning Centers. Masonry is the nursing student or the theological student whose expenses are offset by assistance from Masonic scholarship funds. Masonry Supports: Orthopedic hospitals and burn institutions throughout the United States giving free care to children from all over the world Schizophrenia and Alzheimer’s research The Knight Templar Eye Foundation The Veteran's Hospital visitation program The Ohio Special Olympics The Masonic Model Student Assistance Program Scottish Rite Children’s Learning Centers These are just a few of the ways Masonry touches the lives of so many people. In all, Masons donate more than two million dollars every day for the benefit of humanity. How do you become a Mason? To be one you must ask one. One of our strengths is that we do not solicit membership. This remains a long held tradition. However, we do certainly suggest your consideration. Selective Invitation The Code permits Selective Invitation. Every Lodge should create a committee to manage this undertaking. The work of the committee should include familiarizing the members with the process, generating a list of Brothers to ask to work with the Friendship Night committee to impress those being invited to consider membership in the fraternity. 43 Table Lodges The holding of a Table Lodge Ceremony can be a great experience for your members and is encouraged as a special event in your Lodge calendar. Since the ceremony is conducted in the Entered Apprentice degree, it is recommended that your Lodge invites all EAs and FCs to participate in addition to all Master Masons. Everyone benefits from their being included in this fellowship activity. The message of the Grand Master shall be read at an appropriate time during the ceremony by the Worshipful Master or another designated Brother. The Code has the full ceremony printed, along with many helpful suggestions. Make the entire evening something to be long remembered - a banquet, including social conversation, ceremony, instruction and fraternal spirit. "Message Upon Convening of a Table Lodge" is included on the next page. Please use it! 44 My The Grand Lodge of Free & Accepted Masons of Ohio Norman J. Mick Grand Master Grand Master’s Message for a Lodge of Table Instruction Freemasonry…a Timeless Treasure Brethren, Freemasonry is truly a timeless treasure that we as Freemasons enjoy in a number of ways, and holding an annual Lodge of Table Instruction is one of them. As you enjoy this time honored ceremony of dining, toasting, singing and charity, I hope you will stop to think about the Freemasons who have gone before us. Perhaps you will even take a moment to remember those men who, in June of 1717, transitioned our fraternity from its operative past to its speculative future. Who were these men? Why did they feel the need to unite? What did they hope to accomplish? Where would they want us to be today? These questions always come to my mind when I think about the early days of our Masonic treasure. Yet our past is a gateway to our future, and so I would ask you to also consider what you and your lodge have and will do to make the treasure of Freemasonry relevant today and for future generations? I raise my glass to your honor, my Brethren! Fraternally, Norman J. Mick 45 Guidelines for Presentation of Senior Awards The presentation of 50, 60, 65, 70, and 75-year recognition pins and certificates is an important responsibility for every Lodge. These are awards BY THE GRAND LODGE, but planned by each local Lodge for its own members. Because these are Grand Lodge presentations, a Grand Lodge representative should be involved, according to these recommended minimum guidelines: 50-year 60-year 65-year 70-year 75-year presentations presentations presentations presentations presentations – – – – – District Deputy Grand Master or Past District Deputy Grand Master District Deputy Grand Master or Grand Lodge Officer District Deputy Grand Master or Grand Lodge Officer Grand Lodge Officer or Past Grand Master Grand Master, Grand Lodge Officer, or Past Grand Master In honor of 75 years of membership, the DDGM is specifically charged to ensure that presentation of the award is scheduled as soon as possible. A special memento has been created for each of the honorees, which will be given to the DDGM to bestow. An 80-year presentation is the exclusive jurisdiction of the Grand Master. It is not a pin, but is a specially prepared clock. If any Lodge has such a presentation, plans should be made early for proper presentation. The 25-, 35-, and 40-year pins are NOT presented by the Grand Lodge, but are the gift of the local Lodge, if the Lodge chooses to do so. Therefore, a Grand Lodge representative is not required for these presentations. Every DDGM should contact each Lodge assigned to him as soon after Grand Lodge as possible, to schedule Senior Award Presentations. It is recommended that these presentations be scheduled as soon as possible in the Masonic year. Please share this schedule with your District Advisor and any local Grand Lodge officer. Every effort will be made by a Grand Lodge Officer or Past Grand Lodge Officer to join the District Deputy and the Lodge in presenting these special veteran membership awards. Please remember that the Grand Lodge would be pleased to represent the Lodge and Grand Lodge in presenting veteran service awards during our annual Florida visitations in January. If a Lodge has a Brother in the Florida areas where our traditional Ohio luncheon visitations occur, we would enjoy presenting these recognitions awards on behalf of Ohio Masonry. The recipients love to receive these pins amongst their Florida peers. Contact the Grand Lodge Office to assist with these arrangements. 46 District Officers Associations Most of the Districts have District Officers Associations that have proven to be of great value in coordinating District-wide events, stimulating interest and promoting closer relationships between Lodges. As a District Deputy, realize that Officers Associations exist to help you. Do not permit the District's Officers Association to take over the administration of the District from the Deputies. Encourage your Officers Association to be active within boundaries, but NEVER reach the point in your District where the Officers Association does not keep the Deputies informed or excludes the Deputies in planning for all the activities in that District. As District Deputies, you should give all possible assistance to the Association and endeavor to strengthen it. You are charged with the responsibility of the general supervision of the Association. Advise and counsel the Officers in their decisions and give them enthusiastic support. Secretaries Association of Ohio The Secretaries Association of Ohio will hold its Annual Meeting in Columbus, Ohio on MARCH 7 and 8, 2014. The meeting will provide Secretaries an opportunity to discuss their common problems and to exchange ideas. Many benefits can be gained by having the Secretaries in attendance. PLEASE urge your Lodges to send their Secretaries to this meeting at the expense of the Lodge. Remember, there may be NO INSPECTIONS during this statewide meeting. Special Lodge programs should also be avoided during these two days to allow every Lodge Secretary to attend this event. Freemasonry Promotional Pamphlets A pamphlet entitled "What’s a Mason" can be a valuable promotional tool for Ohio Freemasonry. It contains information which can be read by ANYONE! A list of available pamphlets is on the back of the Lodge supplies order form. Making this pamphlet or others available to those who might have an interest in the fraternity provides answers to questions which are often uppermost in their minds. Every Lodge should have an adequate supply of pamphlets at each Lodge program to which nonMasons are invited. They should be laid out in plain view so someone could easily pick one up. Each Lodge should encourage its members to pass a copy on to non-members who are felt to be the type of person we want and need in our Lodges. The Lodge Secretary can purchase pamphlets from the Grand Secretary's Office. Make sure a supply of these pamphlets are always available at your Lodge, but especially during the Open House and Friendship Night events. 47 Lodge Programs We often hear Officers complain about the lack of attendance at Lodge meetings. The Lodges, which have good attendance, are those with a full and varied program throughout the year. The social aspect of the Lodge program should be family oriented. Social programs that are well planned are very successful in binding together the Lodge family. Lodges that have discovered this secret enjoy better than average attendance, more candidates and a good supply of officer material with knowledgeable leadership. REMEMBER there is NO substitute for good planning! Visitation and Caring for the Ill and Bereaved It is our Masonic obligation to visit our sick and to assist Brethren and their families during periods of serious illness or when a death has occurred. These are times when our function as Masons is tested, and we must fulfill our obligations to our Brethren and their families. I am sure we all have attended too many Lodge meetings in which reports of sick Brethren are given, but visits to those Brethren were few. Lodges should be encouraged to establish Visitation Committees for the sick or shut-in. The Master's responsibility is to see that these Committees function. One of the most common complaints we hear as we travel about Ohio is that the Lodges are not in contact with their members when they are ill. Our members deserve a card, a friendly call or a personal visit. To many with limited family, they rely on the Lodge for support and encouragement. Do not forget these Brothers. Help them in their time of distress. The little you may think you are doing means a lot to them. The Masonic Service Association Each year, our Grand Lodge gives financial support to the Hospital Visitation Program. Those who are participating at the hospitals are doing an outstanding job with the patients in the name of Freemasonry. I ask the District Deputies in Districts within driving distance of those Veteran's Hospitals to contact our Hospital Visitors and help them. Encourage your Districts and Lodges to lend their assistance in this fine work. Their web site is www.msana.com. Grand Master's Community Service Award This year we will continue a very special award to be presented to one deserving person in each District. It is not necessary that this person be a Mason. As a matter of fact, we encourage the selection of a non-Mason for this award. It is suggested that the recipient should be any person, male or female, regardless of race, creed or color, who has displayed the virtues of Brotherly Love, Relief and Truth which exemplify the "True Spirit of Freemasonry." The person selected must possess those qualities which point him/her out as a proper person for this distinguished honor. The District Deputies are charged with the responsibility of selecting the recipient. The task is not to be delegated to the District Officers or any other entity. I can think of NO reason that each and every District can not find a suitable individual to receive this recognition. Do not miss the opportunity to honor one of your local citizens with this award. 48 I will expect to present this award personally during the Grand Master's Reception when possible. The recipient and spouse should be invited to the District Reception as guests of the District. The cost of the plaque and engraving will be borne completely by The Grand Lodge and is an official award of the Grand Master. Each name submitted should be accompanied by a biography of the person's contributions and accomplishments. Please send your selection to the Junior Grand Deacon no fewer than thirty (30) days prior to your reception. Invite the recipient in plenty of time to allow him/her to fit the event into his/her schedule. Douglas A. Sunnenberg P.O. Box 237 Loveland, Ohio 45140 [email protected] A suitable form to be submitted to the Junior Grand Deacon and a sample letter to the recipient are enclosed for your convenience. Remember, the award is for Community Service, and NOT necessarily for Masonic Service. A District Deputy shall read portions of the biography at the Grand Master's Reception as an introduction to the Grand Master's presentation of the award. Sample Letter Advising Recipient of His/Her Selection to Receive "Grand Master's Community Service Award" Dear _________________________, You have been selected to receive an award from the Grand Master of Masons in Ohio for outstanding service to your community. You have been selected as the only recipient from the ____________ Masonic District, which includes (name all) counties. A Reception for our Grand Master, Mr. Kevin B. Todd, has been planned for the evening of _________________ at (time) ______________________. You are cordially invited to be our guest for dinner on this special night to receive the award, accompanied, of course, by your spouse or companion. The reception will be held at _____________________________. (place and location) We would appreciate a reply to this invitation as early as possible. Thank you and congratulations. ________________________ District Deputy Grand Master 49 Sample Letter to Advise Junior Grand Deacon of Selection of Recipient for "Grand Master's Community Service Award" Right Worshipful Junior Grand Deacon: The person listed below has been selected to receive the Grand Master's Community Service Award in the _______________ District. _________________________________________ Name of Recipient _________________________________________ Name of Organization He/She Represents A biography of his/her accomplishments and community contributions is included. We have contacted the person listed above and he/she will be present at our District Reception. _________________________________________ (Please print) 50 District Deputy Grand Master Community Builder's Award Presented by the Lodge to a Community Member This program is intended to increase the level of community visibility of symbolic Lodge Masonry. The program demonstrates that Masonry advocates good citizenship and recognizes deserving individuals for their contributions and efforts. DDGMs should strongly encourage Lodges to participate in the Community Builder's Award program. DDGMs should: o follow-up to see if Lodges are participating o mention the program at Inspections o send any success stories to the Grand Lodge, Attn: Grand Secretary THE "COMMUNITY BUILDER'S AWARD” SHOULD NOT BE CONFUSED WITH THE "COMMUNITY SERVICE AWARD" presented by the Grand Master at the District Reception. The "Community Builder's Award" recognizes and shows appreciation for efforts and outstanding contributions made by members of the community. Each Lodge should select one outstanding citizen each year as the recipient of this award. The Master and the two Wardens should make the selection, and the award should be presented at an open meeting. A dinner presentation would be an appropriate time. Include and introduce spouses. Care should be taken in the selection. Presenting this award to someone who is not necessarily a Mason is a valuable tool to promote Masonry and to develop public awareness of the Lodge in each community. There are many dedicated, hard-working men and women in every community who have served others with no expectation of return. Our Lodges should appreciate them and by recognizing them acknowledge that Masons are proud not only of our own good work, but of all who build our communities into better places for all people. The “Community Builder’s Award" certificate can be obtained through the Grand Secretary's Office. 51 Rufus Putnam Award A committee of five serves to receive and review nominations for the "Rufus Putnam Distinguished Service Award" under Chapter 36 of the Code. The award is given to a living person who has rendered distinguished service in some field of endeavor beneficial to mankind, or who has distinguished himself in service to Freemasonry. The recipient doesn't have to be a Mason. Each District should plan to nominate a suitable person or persons for consideration. You, as District Deputy Grand Masters, should know who the committee is and how to contact the Chairman. I hope there will be several nominations for the Rufus Putnam Award this year. A copy of the nomination form and the Chairman's name and address can be found on the following page. DDGMs should consider nominating their Community Service Award recipients to this committee. 52 Rufus Putnam Distinguished Service Award Nomination Form Name of living person nominated: _________________________________________________ First Middle Last Give the following information: Age ____________Vocation ___________________________ Address: ______________________________________________________________________ ______________________________________________________________________________ Place of employment, Company or other Address of employer: ________________________ ______________________________________________________________________________ If nominee is a Master Mason, complete the following: Member of _____________________________________________ Lodge No. ______________ Located at ____________________________________________________________under the Grand Jurisdiction of Grand Lodge of _____________________________________________. Qualifications of Recipient: To be eligible to receive the Award, a recipient must have rendered distinguished service in some field of endeavor beneficial to mankind (such as; professional, community, literature, business, education, science, industry, or other), or be distinguished for eminent leadership and/or outstanding achievement in the service of Freemasonry. Refer to Code, Chapter 36. On the basis of the required qualifications, give complete detail the reason for this nomination. Nominations should be mailed to: Walt G. Barner 6600 Ranch Hill Drive Dayton, Ohio 45415 (H) 937-898-6587 [email protected] 53 Suspensions for Non-Payment of Dues “Whose Responsibility Is It Anyway?” There is one area of "Lodge Management” where most Worshipful Masters seem to be weak. Perhaps it is because it's an area that has for years been assumed to be the responsibility of the Lodge Secretary. I am referring to suspension for "Non-payment of Dues" (NPD). The Secretary sends out the dues notices in September and October. This year I have asked the Grand Secretary to help reinstitute the Grand Lodge 3-part Delinquent Dues Notice Forms we have used in the past. These forms are NOT intended to take the place of the personal contact that we need to maintain. If dues are not received by December 31st, the suspension date, then the suspension process must begin. It is easy to see why the Worshipful Master may be weak in this area of Lodge business; he hasn't been involved in the process of dues collection. This doesn't exempt him, however, from providing the leadership in reducing the number of SNPDs. Please remember that it is not solely the duty of the Lodge Secretary to make this effort to contact the delinquent Brethren. Under the leadership of the Worshipful Master, it is the responsibility of every member. Form a committee to deal with SNPDs. The natural follow-up in reducing SNPDs is to appoint a committee for reinstatements. Set a goal for them. Tell them that by inspection you would like to have petitions of reinstatement from half of those suspended in the last five years. Traditionally when a goal is set for the Masons of Ohio, they are noted for meeting or exceeding the goal. Prior to being suspended for Non-Payment of Dues, the SNPD Verification Form must be filled out for each member, and attached to the Lodge minutes. If EVERY Master accepts the responsibility of leading the battle against SNPDs in his own Lodge, the war against membership suspensions can be won. Whose Responsibility Is It Anyway? It is OURS! Procedure for Obtaining "Unknown Numbers" Within the same Area Code Dial 1-411. Give the name of the town followed by name of the Brother. Outside Your Area Code Dial 1-(area code)-555-1212. Give the name of the town followed by the name of the Brother. This procedure is only the first step. Before calling the member's number you may want to review "How to Make a Brotherly Phone Call.” (see next page) This technique really works. I'm sure you'll agree that the price of a phone call is a small investment to keep one of your Brethren as a member in good standing. Remember, we should not hesitate to go on foot and out of our way to serve a worthy Brother. 54 How to Make a Brotherly Phone Call To gain a member's interest, be sincerely interested in him and only him. Forget your own personal desires -- even if they relate to the Lodge. Focus your attention on HIM. o o o o o Do not ask him to get active Do not tell him that the Lodge needs him Be positive…do not criticize him for not attending. Don't even hint of this Remember he has other interests and different values than you He pays his dues and expects the Lodge to serve him If there have been improvements in the temple, or other achievements of your Lodge or its individual members, proudly mention them. Tell him the "good" and avoid talking about any declining attendance and membership. Be positive--dwell on the good points of Masonry. Preparation: o Select a member, regardless of whether you are acquainted with him or not o Look up his phone number and write it down with the member's name o Get seated comfortably and have a pencil and paper handy to jot down notes o Think pleasantly and positively o In your mind's eye, picture a friend -- for he is a friend and Brother o Now, dial the number Introduction: o Don't be too formal; don't dwell on titles; don't attempt to make yourself important. o "Hello, is this (Jim Jones)? o This is Bob Brown, the Master of Central Lodge. How are you?" o Wait for response. You've probably caught him off guard as he is not expecting your call. He may have never had a call like this from a Lodge officer! o He's wondering what demands you are going to make; therefore, he is understandably cautious. o The only strangers who usually call are salesmen. Explanation: "The officers of Central Lodge are trying to get better acquainted with each member. We've agreed that we should be serving our Lodge by getting to know our members better, so I've chosen to call you. Occasionally a member is in distress and we've not learned about it for some time because we've been out of touch. Then, too, when members gain particular distinction we want to know about it and recognize their successful achievements. What it really means is that we hope to stay in better contact with you in the future and want you to know that we are interested in YOU." Inquiry: (with the member as the focal point) o Have you been in good health? o How is your family? o What's your occupation? o Do you have a hobby? o What can our Lodge do to serve you better? o Is there anything we can do for you? 55 Closing: "When you have a suggestion that might improve our Lodge, please let me know. We're always on the lookout for ways to improve. We do have some interesting programs coming up in the next few months. You're always welcome at your Lodge and, of course, you never need an examination to get in. But, if you can't attend, we'll understand. If you ever need transportation to Lodge, just let me know. My phone number is ------------------. It certainly was interesting chatting with you. I'm glad I called." Record: Immediately write on paper or on a file card, his reaction to your call and any other information you have gleaned: his health, family, hobbies, suggestions. This information can provide a reference for a future phone call. Three-part Dues Form from Grand Secretary is a Useful Tool for Lodges A three-part form is now available from the Grand Secretary’s Office (see Order Blank), which is very useful in reducing Suspensions for Non-payment of Dues. This process concludes with a letter from the Grand Master to the individual, making a last attempt to secure his dues. These letters will be sent out by the Grand Master only if the third form (pink) is received by the Grand Secretary’s Office by January 13, 2013. Process to use for Three-part Dues Form 1. Lodge sends out its normal notices to members in August or September. 2. Using the first page of the three-part form from the Grand Lodge, a reminder is sent in late October to the member, kindly reminding him that his dues are not yet paid and that they are due at the Lodge’s annual meeting. The date of the annual meeting is listed on the form. 3. The second page of the three-part form is sent in late November or early December, after the Lodge’s annual meeting, to those who have not paid, indicating in stronger language that they will be suspended for nonpayment of dues on December 31 st, if dues are not paid. 4. During the first week of January, the Lodge Secretary sends the third page of the threepart form to the Grand Secretary, indicating that the Brother has not paid his dues by December 31st. A letter will then be sent to the Brother, signed by the Grand Master. This letter will say the Lodge has reported the SNPD to the Grand Lodge, but that the Grand Master wants to give him an additional 30 days to pay the dues, or the suspension will be recorded by the Grand Lodge. 56 SNPD Verification Form Name of Delinquent Brother: _____________________________ Name of Brother Assigned to contact him and date: ____________________________________, _______________, 20__ Date first personal contact made: _______________________, 20__ Result of conversation: ____________________________________ _________________________________________________________ _________________________________________________________ Date second personal contact made: _____________________, 20__ Result of conversation: _____________________________________ __________________________________________________________ __________________________________________________________ Date third personal contact made: ______________________, 20__ Result of conversation: _____________________________________ __________________________________________________________ __________________________________________________________ Signature of Assigned Brother: _______________________________ Date SNPD entered into Lodge minutes: __________________, 20__ Date Grand Lodge Office Notified: _______________________, 20__ 57 Solemnity of the Sublime Degree The following MUST be read or given from memory by the Worshipful Master, presiding in the EAST, immediately before each candidate is conducted into the Lodge room, at the beginning of the Second Section of the Master Mason Degree: “There must be no levity, roughness or horseplay in the Lodge room. candidate is always to be handled with respect. The The Temple, in this part of the degree, is supposed to be silent and unoccupied, so there must be no whispering, no laughing, and no stomping of feet or other commotion during the conferring of the degree. The candidate is not to be touched at the grave site, nor in any way disturbed or embarrassed. Only the participants in the drama are to speak, and they have been instructed not to use any gestures or facial expressions that might induce levity. Your presence at this meeting is appreciated by all, but do not detract from the candidate's appreciation of this beautiful degree.” NOTE: Remember it is the Worshipful Master's responsibility to be satisfied in his own mind that the Ruffians understand their duty and will perform it in a manner that will be acceptable to the Grand Master. Balloting—Your Sacred Right and Duty The following is to be read by the Worshipful Master before the actual balloting: “My Brethren, you are about to exercise one of your most sacred rights as a Master Mason. It is one of the historic traditions of our Order that no man may be elected to membership so long as there is a single vote against him. Before you cast your ballot, I would remind you that it is important that you act in the best interests of Masonry. You must not allow race, color, creed, national origin, personal prejudices, resentments or grudges to influence your ballot. You are to consider only the moral qualifications of the petitioner. There must be none among our Fraternity who would cast a blemish upon the Lodge by balloting for an unworthy petitioner or by rejecting a worthy applicant.” The following closing statement is to be read before each petition is balloted upon: “Brethren, you are about to cast your ballot for the election of Mr. ____________ to become a member of this Lodge by initiation (or affiliation). The Investigating Committee has reported favorably (or unfavorably). Those in favor will cast a white ball and those opposed a black cube. Be careful and let principle and not prejudice govern your ballot.” NOTE: If two or more petitions are to be acted on at the same meeting, the entire statement will be delivered only for the first petition. Only the closing statement will be used on the additional petition. 58
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