1. No category

Congress on Obesity
17th - 20th March 2014
Kuala Lumpur, Malaysia
www.iaso.org
Supported By:
SUBMISSION DATES
In
order
to
facilitate
the
smooth
operations
of
this
event,
the
Organisers
request
the
kind
cooperation of all exhibitors to adhere strictly to the submission deadlines as listed below.
FORM NO.
1
ORDER FORM
SUBMISSION DATES
th
Fascia Name Form
28
February 2014
RETURN TO
Instant Tradeshows &
Exhibitions Sdn Bhd
2
th
Bare Space Construction
28
February 2014
Instant Tradeshows &
Exhibitions Sdn Bhd
3
th
Performance Bond
28
February 2014
Instant Tradeshows &
Exhibitions Sdn Bhd
4
th
Electrical on Hire
28
February 2014
Instant Tradeshows &
Exhibitions Sdn Bhd
5
th
Furniture on Hire
28
February 2014
Instant Tradeshows &
Exhibitions Sdn Bhd
6
th
Service Location Plan
28
February 2014
Instant Tradeshows &
Exhibitions Sdn Bhd
Potted Plants & Flower Arrangement
7
http://www.klccconventioncentre.com/i
Submission dated is
exhservices@klccconve
dated in the form
ntioncentre.com
Submission dated is
exhservices@klccconve
dated in the form
ntioncentre.com
Submission dated is
exhservices@klccconve
dated in the form
ntioncentre.com
Submission dated is
exhservices@klccconve
dated in the form
ntioncentre.com
Submission dated is
exhservices@klccconve
dated in the form
ntioncentre.com
ndex_flash.html
Beverage Form
8
http://www.klccconventioncentre.com/i
ndex_flash.html
Booth Catering
9
http://www.klccconventioncentre.com/i
ndex_flash.html
Internet Service
10
http://www.klccconventioncentre.com/i
ndex_flash.html
Telecommunications
11
http://www.klccconventioncentre.com/i
ndex_flash.html
Please note that the organizer
on 28 February 2014and
th
Organisers are
WILL NOT ATTEND TO
any order forms submitted
after 1800 hours
no further notice and/or reminders will be issued.
NOT responsible
for:
Any request / information not included in any collateral after the stipulated deadlines.
The lack of equipment and/or services accorded for late submission of order forms.
1
IMPORTANT CONTACTS
EXHIBITION VENUE
KLCC Convention Centre
Exhibition Services,
Kuala Lumpur Convention Centre,
Kuala Lumpur City Centre,
Kuala Lumpur, 50088, Malaysia.
Tel
: +60 3 2333 2603
Fax : +60 3 2333 2729
Email : [email protected]
Web : www.klccconventioncentre.com
ORGANIZER
IASO Secretariat
Charles Darwin House
12 Roger Street
London WC1N 2JU
United Kingdom
Tel
: +44 20 7685 2580
Fax : +44 20 7685 2581
Email :
Web
[email protected]
: www.iaso.org
OFFICIAL HOTEL
Traders Hotel Kuala Lumpur
Kuala Lumpur City Centre
Kuala Lumpur,
50088 Malaysia.
Email : [email protected]
OFFICIAL FREIGHT FORWARDER
R.E.Rogers ( Malaysia ) Sdn. Bhd.
No 7, Jalan Warden U1/76,
Taman Perindustrian Batu Tiga,
40000 Shah Alam , Selangor,
Malaysia.
Contact : Syed Amirul Hafidz Syed Ali
Tel : +603 – 5510 8611
Email : [email protected]
2
OFFICIAL BOOTH BUILDING CONTRACTOR
Instant Tradeshows & Exhibitions Sdn Bhd
No 48, Lot 5250,
Kwantong Baru,
Sungai Chua,
43000 Kajang
Contact : Mr Zainul
Tel : 6016 201 9420
Fax : 603 8733 2699
Email: [email protected]
Website:www.instantexhibition.com
3
EXHIBITION TIMETABLE
BUILDING UP
16th March 2014
0700 – 2300 hours
Official contractor move in
1200 – 2000 hours
Sub-contractor move in
1400 – 2000 hours
Exhibitor move in
OPENING HOURS OF EXHIBITION
17th - 19th March 2014
0900 – 1730 hours
Open to conference
20th March 2014
0900 – 1645 hours
Open to conference
DISMANTLING
20th March 2014
1645 - 1900 hours
Exhibitor move out
1900 - 2300 hours
Official contractor & sub-contractor move out
•
Organizer reserves the right to amend and alter the above.
4
RULES & REGULATIONS
EXHIBITION
1. Venue:
2.
KLCC Convention Centre , Level 3 , Ballroom 1 & 2
The exhibition hall is open to Exhibitors from 0930 – 1700 hours on show days. On the last day
of the show, the hall will be closed at 1645 hours sharp.
3. Failure to Exhibit
Any organization which, having signed a contract for exhibition space, fails to exhibit on actual
day whether or not for any reason of the Exhibitor’s own choosing and has not been released
from the Contract by the Organiser shall be liable for the full amount stated in the contract plus
any additional costs incurred by Organiser as a result of such failure to exhibit.
cannot be varied under any circumstances.
These terms
4. Limitation of Liability
The Organiser shall not be liable for the safety of Exhibitors, their servants, agents, contractors or
invitees during the exhibition nor for any exhibits, articles or other property of whatever kind
brought
into
the
exhibition
by
Exhibitors,
their
servant,
agents,
contractors
or
invitees
or
members of the public.
The Organiser shall not in any event be held responsible for any restriction or conditions which
prevent the construction, erection, completion, alteration or dismantling of stands or the entry,
sitting or removal of exhibits, or for the failure of any services or amenities provided by the hall
owner or other third parties.
5. Exhibitor’s Insurance
Exhibitor’s shall make sure that they are fully covered by insurance including, but not restricted
to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive
protection
against
reason
fire,
of
any
water,
loss
theft,
or
damage
accident
or
caused
any
by
other
any
circumstance
cause.
The
whatsoever
Exhibitor
shall
whether
insure
by
against,
indemnify and hold
the
Organiser
harmless
in
respect
of
all
costs,
claims,
demands
and
expenses
to
which
the
Organiser may in any way subject as a result of any loss or injury arising to any person (including
members of the public or the Organisers staff, agents or contractors) or property howsoever
caused as a result of any act of default of the Exhibitor, his servants, agents or contractors or
invitees. If the Organiser so demands the Exhibitor shall provide proof to the Organiser that the
Exhibitor has adequate insurance cover. Exhibitors must ensure that their temporary staff and the
staff servants, agents or contractors are insured against claims for workman’s compensation. The
period for which such insurances shall be maintained shall run from the time the Exhibitor or any
of his servants, agents or contractors first enters the exhibition grounds, and to continue until he
has vacated the exhibition grounds and all his exhibits and property have been removed.
6. Aisle/Gangway
Under no circumstance can any exhibit display be allowed to encroach into the aisle/gangways.
Please remember to keep your entire exhibit inside your stand at all times.
7. Animals
Live animals are not permitted in the venue.
5
8. Extension Cords
The use of multiple socket outlet is strictly prohibited to avoid any overloading as this may lead
to a trip in the incoming power supply and cause inconvenience to other exhibitors.
9. Drapes
Material used for lining, drapes or overhead structure or as part of the theme or display to the
public
must
be
rendered
non-flammable
as
per
BOMBA
requirement.
The
use
of
flammable
materials is strictly prohibited unless treated for fire retardant.
10. Smoking Policy
Kuala Lumpur Convention Centre is a non-smoking Venue.
11. Distribution of Brochures
The distribution of printed matter and circulation of advertising materials is permitted only at the
stand space itself.
12. Raw Space or Special Stand Design
•
All
dimensioned
must
be
design
supplied
to
plans,
the
including
Official
cross-sectional
Contractor
for
all
and
stand
elevation
structures
views
or
(3D
design
picture),
by
21
st
February 2014.
•
The tops of all stands must in all cases be opened, in order not to impair protection by the
sprinkler and smoke detector system.
•
All construction work for booths etc., must be fully completed during the build-up period.
No
•
•
•
touch up or corrective work whatsoever, will be permitted one hour before the event.
No excessive or major carpentry work shall be carried out within the Exhibition Halls.
Spray painting, nitrate paints/lacquers are not permitted within the Centre.
Maximum structure height permitted is 6.0 metres.
13. Pavilion / Group Stands
Contracting parties for pavilion stands are responsible of ensuring that all Exhibitors within their
group are fully aware of, and agree to abide by these Terms and Conditions and by the Rules
and Regulations of the Exhibition.
14. Loading Dock/Access for Exhibitors
Loading docks are located south of the building and are parallel with Jalan Pinang. Access is via
Persiaran KLCC space for truck turning into halls via freight access. Freight lift 3 will be utilized
for goods access to Ballroom 1 & 2, level 3. Exhibitor and contractors are not permitted to load
in goods via front door entrances of the Kuala Lumpur Convention Centre. Trolleys are strictly
prohibited on the main lobby, concourse, foyer and circulated are at all times.
The following regulations must be complied with while at the loading dock:
•
Loading
pass
is
required
to
print
and
placed
at
the
vehicle
desk
board
during
the
loading/
Unloading of goods.
•
Vehicles parked in areas designated as no-parking zones will be clamped and subject to
a substantial fee or fines issued by the Security Department
•
While a vehicle is loading/unloading, children below 18 years old are not permitted to
remain in the vehicle, without an adult
•
A 30-minute unloading limit applies to all vehicles in this area. The time limit for larger
vehicles is at the Loading Supervisor's discretion
•
No private motor vehicle will be permitted to access to loading docks during the busy
loading and unloading period
6
15. Floor Loading Capacity / Limit
All floor areas within the Kuala Lumpur Convention Centre have specified loading limits per
square metre as follows;
Conference Hall
:
Loading/Unloading dock
:
2
5.0 KN/m
2
10.0 KN/m
/
/
2
510Kg/m
2
1020Kg/m
Any equipment or items to be used or displayed whose weight exceeds the floor capacity limits
must be assessed prior to the positioning of the item or equipment. The use of a spreader plate
may be required to spread the weight evenly. Where this is necessary, the cost is to be borne
by the Exhibitor. Please refer to accredited freight forwarder company who is expert on this
business.
16. Carpet at Level 3 Build-up
Ballroom 1 & 2 are fully carpeted. All contractors must ensure the carpets are being laid or
protected prior to build-up and tear down in order to minimize the damage to the Centre's
properties.
7
Activities, which generate dust, such as those from sawing or sanding are strictly prohibited.
Stand structure shall be pre-fabricated off site and no major construction and painting is
permitted. Anything placed on the carpet such as trestles, build-up or tear down materials,
ladders, compressors or other equipment shall be equipped with protective feet or to be placed
on a spreader etc so as not to cause permanent indentations or damage on the carpet.
Any person caught committing unsafe work practices and or non-compliance activities will be
fined and or prohibited from working in the Centre. The organiser or licensor will incur the cost
for the subsequent cleaning of the carpet or bear the cost of the damaged carpet.
In order to ensure that the carpet is not damaged on Level 3, the following is NOT permitted:
•
Sanding
•
Sawing
•
Planning (plane)
•
Metal cutting
•
Major painting. If small touch-up paint jobs are require then the carpet must
be covered
with a plastic overlay, used carpet or drop sheets whilst
painting.
•
Major construction. Stand structures MUST be pre-fabricated off site to
avoid any issues.
17. Subletting of Stands
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part
of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent,
distributor
or
licensee,
state
at
the
time
of
contract
the
names
of
the
principals
to
be
represented. This does not prohibit an Exhibitor from displaying the products of a principal for
whom he becomes agent, distributor of licensee after the time of contract, with the prior written
permission from the Organiser.
18. Force Majeure
The Organiser shall not be liable by the Exhibitors by reason of any cancellation or part-time
opening
of
the
exhibition,
either
as
a
whole
or
in
part,
for
any
non-performance
of
their
obligations under this contract for any amendments or alterations to all or any of the Rules and
Regulations
of
the
Exhibition
in
each
case
to
the
extent
that
such
occurrence
is
due
to
any
circumstances not within their control.
19. Payment Terms and Conditions
No Exhibitor will be allowed to occupy their space or stands until the Organiser has received full
payment. These terms cannot be varied under any circumstances.
20. Cancellation of Exhibition Space
In the event of the Organiser agreeing to any request for release from the contract, the Exhibitor
will be liable for all, or part, of the cost stated in the contract in accordance with the following
scale.
-
The organisers shall retain 20% of the contract price is the cancellation is accepted more than
six months before the exhibition date.
-
The organisers shall retain 50% of the contract price is the cancellation is accepted between
six and three months before the exhibition date.
8
-
The organisers shall retain 100% of the contract price is the cancellation is accepted within
three months of the opening of
the exhibition date.
This scale of charges will apply only from the date the Organiser receives written notice by letter,
fax, or email. In addition to this scale, the Exhibitor will be liable for any specific cost incurred on
his behalf by the Organiser.
These terms cannot be varied under any circumstances.
21. Emergency and Evacuation Procedures
The Kuala Lumpur Convention Centre has an Emergency Evacuation Plan to enable the
successful evacuation of staff, exhibitors and visitors in the case of a fire or other
emergencies.
All Kuala Lumpur Convention Centre staff will assist in the evacuation if the need arises.
Event Organisers, Contractors and Exhibitors and their employees must be familiar with the
emergency exits and it is crucial that all occupants of the Centre must be aware of the Kuala
Lumpur Convention Centre Emergency Procedures Plans.
Action Upon Hearing the Fire Alarm
a)
Upon the sounding of the emergency tone, immediately stop any ongoing activities.
b)
Stay in your location and wait for instructions from the Floor Warden or the PA
system.
c)
Switch off all electrical equipment being used if necessary.
d)
After receiving the evacuation order, evacuate the building in an orderly manner
to the assembly area which is located at the KLCC Park.
e)
Use nearest and safest exit.
f)
Proceed to the predetermined emergency assembly area and report to the Floor
Warden / designated staff for roll call.
g)
Wait for further instructions
9
Evacuation Assembly Area
a)
During an evacuation Event Organisers, Exhibitors, Visitors and Contractors in
any hall or any part of the Centre must be assembled at the nearest Assembly
Area.
b)
The Evacuation Router and Assembly Areas are outlined on the maps above.
c)
These maps should be studied by all Exhibitors and Contractors and all their staff
or agents as part of their familiarisation with the Centre’s physical infrastructure.
Action in the Event of Fire
a)
Raise the alarm by activating the nearest fire break alarm.
b)
Report the incident to the nearest Supervisor who has a radio or any type of
communication system.
c)
Attempt to put out the fire if it is safe to do so using the fire fighting equipment. Do
not put yourself at risk.
d)
If the smoke or fire threatens to endanger others, close all the doors and
evacuate the occupants to the assembly area which is located at the KLCC Park.
22. Air-Conditioning
Air-conditioning
is
not
provided
in
the
venue
during
the
build-up
or
tear-down
period.
If
required,
Event Organisers may need to make prior arrangements with the Centre for air-conditioning
during these periods and which will be charged on an hourly rate basis.
The
request
of
air-conditioning
during
the
build-up
period
is
subject
to
the
following
conditions:-
•
•
Loading dock must be closed.
The
air-conditioning
requested
must
be
in
a
continuous
block
of
four
(4)
hours
minimum
duration.
•
The venue must be cleared of any form of waste that may damage the air conditioning
such as saw dust, Styrofoam packaging, etc. so they do not affect the air-conditioning
system.
Air conditioning will be provided to the venue two (2) hours prior to the operational opening
time and for one (1) hour after the operational closing time. Air-conditioning required outside
the above times will be charged on an hourly rate basis per exhibition hall.
23. Contractors, Sub-Contractors and Suppliers
Only Approved Supplier (Preferred and Accredited) shall be permitted to perform all works in
relation to Events at the Centre. All Approved Suppliers and their sub-contractors working at the
Kuala Lumpur Convention Centre are required to comply with the Centre’s safety, health and
environmental procedures and guidelines, conducting work in a safe manner and not placing
themselves or others at risk.
The Centre reserves the right to add and change any of the procedures and requirements at
any time. Any person caught committing unsafe work practices and or non compliance activities
will be fined or prohibited from working in the Centre.
10
ADMISSION
1.
The Organizers reserve the right to impose entrance fee should they deem necessary during the
exhibition days.
2.
The Organizer reserves the right to refuse admission or to remove any person without giving a
reason during the build-up and tear down periods.
3.
For safety reasons, minors below the age of 18 will not be allowed to accompany exhibitors nor
visitors into the exhibition halls on build-up and tear down period.
4.
The organizer reserves the right to refuse admission or to remove any person from the venue
without giving a reason.
5.
All exhibitors should register at the Information Counter on arrival at the
collect their exhibitor passes. Collection date is on
exhibition
centre to
16 March 2014 ( 9am – 6pm ).
th
LICENSES
a) Films and Video Tapes
By governing
laws of
Malaysia, all
films
and
videotapes, even
if
they
originate
from Malaysia,
MUST obtain the approval of the Censor Board. Clearance takes about six weeks but Exhibitors
are
advised
to
send
their
films
in
good
time
with
a
covering
note
indicating
“For
exhibition
purposes”. Exhibitors should get this arranged by their local agents or contact the Official Freight
Forwarders to handle these procedures on their behalf. As inspectors might visit the site, please
keep a copy of the censorship certificate on hand during the exhibition. For direct enquiries, you
can contact:
Lembaga Penapisan Filem Negara (Film Censor Board)
Kompleks Jabatan-jabatan Kerajaan
Parcel D, Tingkat 3, 62592 Putrajaya
Tel: (603) 2288 7450 / 2288 7588
Fax: (603) 2283 6495
STAND CONSTRUCTION
1. Official Booth Contractors
The Organiser has appointed official contractors for various services so as to ensure efficient and
regulated build-up and dismantling.
Instant Tradeshows & Exhibitions Sdn Bhd
No 48, Lot 5250, Kwantong Baru, Sungai Chua, 43000 Kajang
Tel: 6016 2201 9420
Email :
Fax: 603 8733 2699
[email protected]
Web:
www.instantexhibition.com
PIC: Mr Zainul
I.
Exhibitors may appoint their own stand-building contractors subject to approval from the
organizer.
II.
Exhibitors are responsible for making their own arrangements for services directly with our
official contractors.
III.
The services of official contractors are for the convenience of Exhibitors, and the
Organiser will accept no liability in respect of any contract entered into between Exhibitors
and such contractors for the negligence or default of any such persons, their servants and
agents.
11
2. Bare Stand Contractors
a)
Exhibitors may
appoint
their own contractors who are registered
for
stand construction,
but
NOT for electrical installation, which must be carried out, by the Organiser’s official contractor.
b)
Exhibitors
are
responsible
and
liable
for
any
such
contractor’s
observance
of
all
Rules
&
Regulations, including the strict observance of the build-up and tear down schedule.
The
Organizer’s
official
contractor
reserves
the
right
to
charge
any
such
Exhibitors
and/or
contractor who have violated any rule or regulation or delay in the build-up or tear down, and
for additional work required as a result of the violation.
c)
All booth designs and construction must comply with guidelines, rules and regulations aid down
by the relevant government authorities, as well as both the Organiser’s and the exhibition hall
owner’s requirements.
d) Stand designs and layout plans
2014.
and
must be submitted
to the Official Contractor by
21st February
Upon the Centre ’s review of the stand designs and layout plans, the exhibiting company
their
appointed
contractor
must
submit
the
detailed
drawings
and
calculations
of
the
proposed stand design to:
INSTANT TRADESHOWS & EXHIBITIONS SDN BHD
No 48, Lot 5250, Kwantong Baru,
Sungai chua,
43000 Kajang.
Tel : +60 3 8737 2699
Fax : +60 3 8733 2699
Email : [email protected]
Upon
receipt
of
approval
from
the
organizer,
the
exhibiting
company
and
their
appointed
contractor are required to submit 2 sets of the approved drawings and calculations to the Official
Contractor.
a)
Only upon approval can the exhibiting company commence work on site.
b)
The
booth
must
be
constructed
in
accordance
with
the
approved
design
and
be
ready
within the build-up period specified by the organizer.
c)
The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and
organized manner, within the specified dismantling period.
d)
With
regards
to
order
issues
in
general,
the
rules
and
regulations
stipulated
in
the
Exhibitor’s Handbook must be complied with.
3. Stand Boundaries and Design Restrictions
No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their
stand design and fittings beyond their contracted boundary.
All the design must be submitted for approval by
21st February 2014
and will be considered on
an individual basis. In any event, any design with height allowed and if approved, this structure
will be restricted to an area of 1 meter (3.28ft) away from the back and side walls.
12
Back Wall
1m
Side Wall
All design must have prior
approval from the Official Contractor
1m
Side Wall
1m
Open frontages : All stands, irrespective of height must have at least one-half of any
frontages facing an aisle open
Exhibitors
stand.
behalf
occupying
Failure
and
to do
charging
perimeter
this
space
will result
the
cost
to
must
in the
the
include
in
Organiser
Exhibitor.
their
design
building this
Nailing,
drilling
a
back
wall
wall
for
their
on the Exhibitor’s
and
/
or
any
other
modification on the shell scheme panels are strictly prohibited. Any damages done on the
panel will be charged to the exhibitors.
5. Damage to Stand Structures and Exhibition Premises
No person under any circumstances shall cut into or through any floor covering or wall nor alter
any stand service structure except when authorized in writing by the Organiser.
6. Fire Regulations
All materials used in stand construction must be properly fireproofed to normal international
standard and also in accordance with Bomba regulations.
7. Power Supply and Lighting
Supply Voltage:
415 volts 3 phase 4 wire systems with neutral point solidly earthed or 240
volts single phase 2 wire systems. Both subjected to a variation of
Frequency: 50Hz with a variation maintained within
±
±
5%.
1%
Power Factor:
Not less than 0.85 lagging
Neon Lights:
Usage of neon lights is subjected to the approval from the organizer.
Should any Exhibitors use neon light without prior approval from the Organiser, strict action will
be taken against them.
Statutory
Requirements:
All
electrical
installation
must
comply
with
the
existing
Malaysian
statutory requirements of the country including:
a)
Starting arrangement of motors:
All
motors
must
have
independent
automatic
protection
against
excessive
current
surges using one of the following starters:
(i)
Up to 3HP
(ii)
3 -10 HP
(iii) Above10HP
b)
Direct on-line
Start-Delta
Auto transformer
The Organizer’s appointed official contractor only can carry out all electrical installation
work at the exhibition.
13
c)
Exhibitors
requiring
special
arrangements
(e.g.
different
voltages
and
frequency
or
special connections to equipment) must gain approval from the organizer and carried
out
by
their
own
contractor.
Exhibitors
can
also
appoint
the
organizers
official
contractor.
The Organiser’s appointed licensed engineers prior to turning on the electricity supply must test
all electrical equipment. The Organiser / official contractor will not take any responsibility of any
failure due to connection done by outside contractors other than the official contractor.
EXHIBITS
1. Promotion during the Exhibition
Exhibitors are reminded not to place stickers’ signs or posters anywhere in the hall other than
within
their
own
stand.
Likewise,
Exhibitor’s
representative(s)
may
not
distribute
brochures,
invitations, etc. along the gangways or near the entrances. This is unfair to other Exhibitors and
an inconvenience to visitors.
2. Pirated Exhibits
Under no circumstances and due to regulation laws of Malaysian copyright Act, neither pirated
nor unlicensed exhibits are allowed to be exhibit in the exhibition.
3. Operating Machinery or Exhibits
a)
Moving
machinery
must
be
fitted
with
safety
devices
and
these
safety
devices
may
be
removed only when the machines are not in operation and not connected to the source of
power.
b)
No
motors,
engines,
contrivances
or
power-driven
machinery
may
be
used
without
adequate protection against fire disk.
c)
All
pressure
valves
or
equipment
under
pressure
must
conform
to
safety
standards
and
regulations. Approval for its use is required.
d)
All
machinery
or
exhibits
must
submit
the
specification
and
gain
approval
from
the
organizer.
e)
The Organiser reserves the right to determine the acceptance sound level and extend of
demonstrations
for
operating
exhibits
in
the
events
of
justifiable
complaints
from
other
Exhibitors. Noise at the stand boundary shall not be exceeding 70dB (A) and organizer still
reserves the right.
f)
4.
Only 1hp electrical air compressors are allowed to be used or displayed in the Halls.
Dangerous Materials – the following are not allowed in the halls:a)
Naked lights and lamps, or temporary gas.
b)
Explosives, petrol, dangerous gases or highly inflammable substances.
c)
Radioactive materials
d)
Arms,
guns,
swords,
ammunition
and
other
goods
of
dangerous
nature
and
goods
prohibited by the Laws of Malaysia.
5. Storage
Direct
arrangements
made
with
the
for
official
the
storage
stand
of
empty and
contractors
or
non-usable
freight
cartons and
forwarders.
Otherwise,
cases should
Exhibitors
be
must
arrange for these to be transported back to their own premises before the first day of show
(17th March 2014).
14
6. Replenishment of exhibits or stock
Exhibitors
are
only
allowed
to
move-in
one hour
exhibit/stock
before
the
exhibition
open.
Move-in exhibit/stock through driveway or main entrance is strictly prohibited. Movement of
exhibit/stock in the hall during exhibition’s opening hours is strictly prohibited unless approve
by the organizer.
MOVE – IN
1. Freight Lift
There are three (3) freight lifts for material handling in the Centre and these are located at the
East, Centre and West of the Building.
Freight Lifts Door Height
2.6m
Door Width
2.7m
Interior Height
2.6m
Interior Width
2.7m
Interior Depth
6.3m
Maximum Capacity
7000kg/7tonnes
The freight lifts have access from level P1 to Level 4 of the Centre and must be operated by the
Centre’s staff or its representatives only.
When using the freight service lifts, the maximum loading capacities must always be observed.
Precautions shall be taken to ensure that no damage is inflicted upon the lift doors, walls and
control panel whilst in the process of delivering goods. Should there be any heavy movement of
equipment; the interior of the lifts must be protected with additional material for additional
protection.
SECURITY
1.
Exhibitors and their staff will NOT be allowed into the exhibition hall after the show hours. If
your
displays
are
very
valuable
or
sensitive
and
you
wish
to
hire
security
personnel
to
attend to your stand exclusively during off show hours, please contact the Organiser for
security
services.
Please
note
that
you
may
not
use
personnel
from
any
other
security
agency.
2.
All personnel in the exhibition hall must wear identification passes at all times. Exhibitor’s
passes and
Temporary Passes are
NON-NEGOTIABLE
for
exchanging passes
and
further
reasons
security
badges.
provided.
available
from the Information
purposes.
The
Should
Exhibitors
organizers
you
require
are
Counter.
strictly
will
confiscate
more
passes,
all
such
kindly
This is
strictly
prohibited
passes
apply
from
with
through
no
the
organizers.
3.
For security & safety reasons, exhibit movement in or out of the hall during show hours is
not permitted, unless special approved by organizer.
4.
Security guards will patrol the exhibition site in
specific attention to individual stands.
15
general but their duties will not include
MOVE – OUT
1.
Schedule
20th March (Thursday)
1645 hours
Removal of Exhibit
2300 hours
Hall close
2. Move-out Procedure
A moving-out form MUST accompany all exhibits and stock to be removed from the site on
20th March 2014.
The Security personnel will verify the exhibits taken out at exit point.
ON – SITE SERVICES AND FACILITIES
1. Potted Plants & Flower Arrangements.
For control of hall-potted plant, NO outside plants are allowed into the hall. Kindly complete
the Potted Plants and Flowers Form located in the Kuala Lumpur Convention Centre Exhibitor
Services Kit and return to the Exhibitor Service Desk.
2. Hall Management’s Special Conditions.
All Exhibitors are bound by the following conditions as laid down by the hall management of
the
(a)
Kuala Lumpur International Convention Centre.
Exhibitors shall not bring any rodent, pest or vermin into the exhibition hall and shall
not, without the written consent of the hall owner / organizer, bring livestock or animals
into the hall unless they are connected with the purpose of the exhibition.
(b)
The hall owner / organizer have the right to refuse entry to the facilities of any person
whose presence is, in the reasonable opinion of the hall management, undesirable.
3.
Food & Beverage
NO outside food is allowed to be brought into the venue and served on stands without prior
approval from the Kuala Lumpur Convention Centre. The Centre reserves the right to remove
any food and beverage not authorized by the Centre.
4. Photographer
An
official
photographer has been
appointed
by
Organiser. Exhibitors
can
contact Organiser
directly for photographic work required.
5. Unforeseen Occurrences
In the event of any occurrence not foreseen in these Rules and Regulations, the decision of the
Organiser shall be final.
16
Fascia Name Form
Name of Exhibitor as it should appear on fascia (name board)
Company Name :
Booth No:
NOTE : If the Exhibitors request to change fascia name on site, RM 45.00 will be
charged.
Signature:
Date:
15
BARE SPACE CONSTRUCTION
Please tick [ X ] as appropriate.
( ) We have already contracted for Organizers' shell scheme.
( ) We will be building our own stand and enclose drawing, with dimensions, illustrating the design of our
stand. We understand that all electrical and piping installation must be carried out by the official contractors
and as exhibitor and contractor, agree to abide by all the Rules and Regulations of the exhibition, particularly in
respect of those stipulated in the term and regulation section of the Exhibitor Manual.
The following company will be our contractor for stand building and/or other display work.
Name of Company:
Person In Charge:
Address:
Telephone
E-mail
Fax
Note:
1. Non-official contractor will be required to pay RM35.00 per square meter for administration fee.
2. The ORGANIZER reserves the right to stop any Exhibitor and/or their contractor from working within the
exhibition hall before their stand design drawings are approved.
3. All construction above 2.5m for height must be submitted to official contractor for approval. No Exhibitors may
place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond
their contracted boundary.
4. All payments are to be in favor of Instant Tradeshows & Exhibitions Sdn Bhd.
16
12th International Congress Of Obesity ( ICO ) 2014
(INSTKUL-PF-040)
th
12 International Congress Of Obesity ( ICO ) 2014
Kuala Lumpur International Convention Centre
17th - 20th March 2014
DEADLINE : 28th February 2014
PERFORMANCE BOND FORM
BOOTH CONSTRUCTION CONTRACTORS FORM
Please tick ( )as appropriate :
We do require Outside Contractor
We appointed Instant Tradeshows & Exhibitions Sdn Bhd as our Booth Contractor.
INSTKUL-PF-043
Please complete this form and return it to the Official contractor.If you are using a contractor other than the Official Contractor for your
booth construction and/or interior design.
Details of Stand Fitting Contractor / Stand Decorator
Name of Appointed Contractor
Address
Tel
E-mail
Contact Person
Fax
Mobile
Job Title
No.
Item
Unit Price (RM)
Total Booth Area (Sqm)
1
Refundable Performance Bond
100.00 / sqm
sqm
2
Non-refundable Adminstrative Fee
35.00 / sqm
sqm
Total(RM)
Please Note:
•
•
•
•
For "Space only", please submit technical drawings in duplicate (original drawings and not facsimile copies) or email in JPEG
file to the Official Contractor([email protected]).
For shell scheme booths,such drawings are only required if upgrading work is being carried out.
All contractor other than the Official Contractor, must place a :
a. Refundable Performance Bond of RM100.00 per sqm
b.Non-refundable Adminstrative Fee of RM35.00 per sqm
c.Sign an undertaking to guarantee conduct,proper schedule of production and abservance of the exhibition and the
hall regulations.
Upon confirmation of order Cheque or bank should be made under:
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117
Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Company Name
Booth No.
Address
Tel
Fax
E-mail
Date
Person In-charged
Signature & Company
Stamp
17
12th International Congress Of Obesity ( ICO ) 2014
INDEX 9
(INSTKUL-PF-041)
12th International Congress Of Obesity ( ICO ) 2014
Kuala Lumpur International Convention Centre
17th - 20th March 2014
DEADLINE : 28th February 2014
.
ELECTRICAL ON HIRE
Unit Price (RM)
ELECTRICAL ITEMS & DESCRIPTIONS
SPECIFICATION
On or before
Deadline
After
Deadline
On
Setup
Date
40W Fluorescent Light
40Watt
70.00
91.00
105.00
Spotlight
100Watt
80.00
104.00
120.00
Longarm Spotlight
100Watt
85.00
110.50
127.50
Halogen Longarm Spotlight
50Watt
95.00
123.50
142.50
Floodlight
400Watt
200.00
260.00
300.00
Metal Halide
70Watt
280.00
364.00
420.00
Tracklight with 3nos.of Halogen Spot
150Watt
300.00
390.00
450.00
Halogen Downlight
50Watt
90.00
117.00
135.00
Round Tube
32Watt
95.00
123.50
142.50
80.00
104.00
120.00
24 hrs using
130.00
169.00
195.00
15Amp/230V SPN Power Socket (Max 2000watt)
-
90.00
117.00
135.00
30Amp/230V Single Phase
-
200.00
260.00
300.00
30Amp/230V Three Phase
-
600.00
780.00
900.00
Max up to 100Watt
55.00
71.50
82.50
13Amp/230V SPN Power Socket (Max 500watt)
13Amp/230V SPN Power Socket
Light Fitting Connection (per lighting)
QUANTITY
TOTAL (RM)
Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)
13 Amp Single Phase Socket
130.00
169.00
TOTAL AMOUNT
NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included
Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.
TERMS AND CONDITIONS
1.
All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss.
2.
All prices quoted include approval fee, installation, stanby maintenance and power consumption.exhibitors otherwise.
3.
All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety regulations. Exhibitors
4.
POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.
including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.
5.
A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.
6.
Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd otherwise it is not valid
7.
Where is not otherwise stated, the prices are for the duration of the exhibition day(s).
8.
If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to exchange rate variance,
There will be no refund for cancellation 7 days before the show day(s)
you will be responsible for reimbursing the relevant beneficiary.
9.
A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.
10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.
11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation.
12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to have been received in good order.
13. Upon confirmation of order Cheque or cash should be made under:
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117
Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Exhibitor
Exhibition's Details
Booth No:_____________________
:_________________________________________________________
Person to Contact:__________________
Co. Address:_______________________________________________________________________________________________________________________________________
Tel
:____________________________
Email
:___________________________
Fax
:______________________
Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel:
Email :
(M) 016-2019420
(O) 03-87372699
(F) 03-87332699
18
12th International Congress Of Obesity ( ICO ) 2014
(INSTKUL-PF-040)
12th International Congress Of Obesity ( ICO ) 2014
Kuala Lumpur International Convention Centre
17th -20th March 2014
DEADLINE : 28th February 2014
.
FURNITURE ON HIRE
Unit Price (RM)
FURNITURE ITEMS & DESCRIPTIONS
SPECIFICATIONS(MM)
On or before
Deadline
After
Deadline
On Set Up
Date
Information Desk
1030Wx540Lx740H
72.00
93.60
108.00
Lockable Cupboard
1030Wx540Lx730H
85.00
110.50
127.50
800Dx705H
100.00
130.00
150.00
400Lx400Wx780H
25.00
32.50
37.50
6000x100H
130.00
169.00
195.00
Low Display Cube
600Lx600Wx500H
60.00
78.00
90.00
Normal Display Cube
540Lx540Wx730H
90.00
117.00
135.00
Tall Display Cube
500Lx500Wx1000H
110.00
143.00
165.00
Shelf-Flat or Slope
1000Lx300W
40.00
52.00
60.00
710Dx760Wx760H
100.00
130.00
150.00
Alluminium Low Round Table
Folding Chair
Bar Table
Brown / Black PVC Sofa
Bar Stool
QUANTITY
900H
95.00
123.50
142.50
Low Showcase
1030Lx500Wx1000H
300.00
390.00
450.00
High Showcase
1030Wx500Lx2500H
440.00
572.00
660.00
System Panel
1000Lx2500H
55.00
71.50
82.50
Brochure Rack
285Lx285Wx1380H
120.00
156.00
180.00
6.00
7.80
3' x 6'
110.00
143.00
165.00
70.00
91.00
105.00
TOTAL AMOUNT
Basket / Ashtray
Banquet Table
Alluminium Chair
TOTAL
(RM)
9.00
TERMS AND CONDITIONS
1. All items ordered are on rental basis and exhibitors will therefore have to be responsible and liable for any damage or loss.
2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.
3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety
regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.
4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.
5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.
6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd
otherwise it is not valid. There will be no refund for cancellation 7 days before the show day(s)
7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).
8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to
exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.
9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.
10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.
11 Any complaints regarding furniture rental/installations must be lodged the day before the exhibitions commences. Otherwise all items are deemed to have been received
in good order.
12. Upon confirmation of order Cheque or Cash should be made under :
Company name: Instant Tradeshows & Exhibitions Sdn Bhd
Bank : MAYBANK BERHAD
Account No : 5146 8210 5117
Swift Code : MBBEMYKL
We agree that your decision to accept or reject our application as final and conclusive.
Exhibition's Details
Exhibitor
:_________________________________________________________ Booth No:_____________________
Person to Contact:__________________
Co. Address:______________________________________________________________________________________________________________________________
Tel
:____________________________
Email
:___________________________
Fax
:______________________
Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel:
Email :
(M) 016-2019420
(O) 03-87372699
(F) 03-87332699
19
12th International Congress Of Obesity ( ICO ) 2014
(INSTKUL-PF-041)
12th International Congress Of Obesity ( ICO ) 2014
Kuala Lumpur International Convention Centre
17th - 20th March 2014
DEADLINE : 28th February 2014
.
SERVICE LOCATION PLAN
NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included
Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.
TERMS AND CONDITIONS
1.
Sketch the location of your utilities, such as Lighting / Socket / Connection Point / Shelf / Furniture including your entitlement
for standard Shell Scheme Booth on the Form.
2. It is imperative that you complete this form as it will be used to install your requirement in the correct location before you arrive on site.
3. Please ensure that the position of the light are on the wall or on the fascia (unless your booth has an interior structure to which
they can be attached.
4. If the location plan of any service is not submitted, it will be placed at the descretion of the official contractor and any relocation will be charge to the exhibitor.
We agree that your decision to accept or reject our application as final and conclusive.
Exhibition's Details
Exhibitor :____________________________
Booth No:___________ Person to Contact:__________________
Co. Address:________________________________________________________________________________
Tel
:____________________________
Fax
:______________________
Email
:___________________________
Mobile No :_____________________
Signature:______________________
Please submit this form, before deadline to:
Project Personnel:
Email :
(M) 016-2019420
(O) 03-87372699
(F) 03-87332699
20
12th International Congress Of Obesity ( ICO ) 2014
INDEX 10
ICO 2014 Secretariat
Charles Darwin House
12 Roger Street
London WC1N 2JU
www.iaso.org
[email protected]
+44 20 7685 2580