E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY LOGIN 登入 Please enter http://intra.rehabsociety.org.hk in the internet browser (Google Chrome or Internet Explorer) in the office Please refer to your current location of the office and select the right path to go to the front page of the E-leave System 請使用辦公室內之瀏覽器 (Google Chrome 或 Internet Explorer) 連接此網頁 http://intra.rehabsociety.org.hk 請按現時所在之辦公室地點選擇路徑進入網上假期申請系統首頁 You will reach the front page of the E-leave System Please use your Staff Number to login. For the password, please type your date of birth in the format of (yyyymmdd) 進入網上假期申請系統首頁，請輸入職員編號 (可參考職員證)及密碼登入，密碼為出生日期 (年年年年月月日日) Prepared by HR Department Last updated on 7 Mar 2014 P. 1/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY CHANGE OF PASSWORD 重新設定密碼 Please change your password for first time login (If you forget your password, you have to send an email to HR Department for resetting the password) 在第一次登入後要重新設定密碼 (如日後忘記了密碼，請電郵至人力資源部申請重新設定密碼) Date of birth (yyyymmdd) 出生日期 (年年年年月月日日) Please type your new password **DO NOT contains any space, user name ***Case sensitive 請設定新密碼 **密碼不可含空格, 職員編號 ***請注意英文字有大小寫之分 Prepared by HR Department Last updated on 7 Mar 2014 P. 2/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY LEAVE APPLICATION 申請假期 Please double click 登入後，請以滑鼠按 2下 Please double click 再請以滑鼠按按 Prepared by HR Department Last updated on 7 Mar 2014 2下 P. 3/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY A calendar will be displayed on the top left hand corner, you can select the respective month for showing the leave status. Date in RED = Holiday (including rest day, public holiday, statutory holiday) Date in BLUE = Approved leave application in the system (e.g. annual leave, sick leave…) Date in ORANGE = Annual Leave Application pending for approval 在左上方會顯示一個月曆，可選擇月份檢示假期申放情況以便同事安排申請假期紅色代表休假日 (包括休息日, 公眾假日, 法定假日) 藍色代表在系統內已儲存及批核之假日 (如年假，病假等) 橙色代表於系統內待批核之年假 The system will show the annual leave balance as of today, you may enter 31/03/2014 to view the leave balance as of 31 Mar 2014 (end of common leave year) 系統會顯示直至是日之年假餘額，你亦可輸入 31/03/2014 檢視至 31/03/2014 (年假年度尾)之年假餘額 Prepared by HR Department Last updated on 7 Mar 2014 P. 4/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY Please enter the start date and end date of leave application, the system will compute the no. of days applied for the leave period. Since Saturday is counted as 1 day in the system, if there is Saturday within the leave period, whether it is a short week, please amend the no. of days in the field. Any leave application with 0.5 day, please apply separately. If there is a long week of 0.5 day Saturday of the applied leave period, please apply separately. Example: Application: 29 Nov 2012 to 3 Dec 2012 1 Dec 2012 = Short week, Sunday is the rest day Annual Leave applied shall be 3 days, but the system will show 4 days, so you have to amend it. 在下方輸入日期，系統會按所輸入的日期計算假期日數，而系統會視星期六為 1 個工作天，申放之假期當中包括星期六，而該星期六是短週，員工需自行更改日數，並需於備註欄註明哪天為短週。所有半天之假日須分開申請，如適逢申放之假期當中包含半天長週之星期六，請另外申請。例子 1: 年假當中包括星期六申請假期: 29/11/2012 – 3/12/2012，1/12/2012 星期六是短週，星期日是例假日，年假日數應是 3 日，但系統會顯示 4 日，員工需自行更正日數。 Prepared by HR Department Last updated on 7 Mar 2014 P. 5/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY An email of notification has been sent to both Applicant and Approver 通知電郵己發送予閣下及上司之電郵戶口 Email Address You will receive an email from the system notifying you whether the leave application has been applied successfully. You will receive another email once the leave is being approved or rejected. 系統會發出電郵通知已成功申請，當批核或不被批核後，會另發電郵通知 Email Address <Staff Name> XXXX XXXXXXXXX CANCELLATION 取消 Cancellation of Annual Leave that applied via the system If you want to cancel the Annual Leave that is applied via E-leave, please send an email to your supervisor (approver) and HR < [email protected]> for the request. Please indicate the Leave Period in the email. Or you may simply forward the notification email of “leave application has been applied successfully” and indicate you want to cancel that leave application. Prepared by HR Department Last updated on 7 Mar 2014 P. 6/7 E-leave System – User Manual for Applicant 網上假期申請操作手冊 CONFIDENTIAL AND FOR INTERNAL USE ONLY 取消透過系統已申請之年假如想取消已申請之年假請以電郵通知上司 ( 批核假期者 ) 及 HR< [email protected] >請註明年假資料。你亦可將轉發系統發出已成功申請假期之通知電郵予上司(批核假期者)及 HR< [email protected] >並註明取消意願。 LOGOUT 登出 Please click “Refresh” to logout 請按登出 OTHER 其它 English is the default language of the interface. If you want to switch to Chinese language, please contact HR Department by email for assistance. 網上假期管理系統主要為英文界面，如有需要，可個別電郵至人力資源部，以協助更改設定為中文界面 TROUBLE SHOOTING 疑難排解 HR Email for E-leave: [email protected] 人力資源部電郵 <網上假期申請>: [email protected] --- END 完--- Prepared by HR Department Last updated on 7 Mar 2014 P. 7/7