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WELCOME
Congratulations on advancing to the final round of the 2014 NCAA Division II Softball
Championship!
The Mountain East Conference (MEC) and the City of Salem are proud to host this NCAA event
at the James I. Moyer Sports Complex (a city-owned facility). The information in this manual
has been compiled for your convenience. It is intended for the participating teams,
administrators, championship officials, accompanying media and fans in preparation for the 2014
NCAA Division II Softball Championship.
This participant manual is intended to serve as a supplement to, not a substitute for, the 2014
NCAA Division II Softball Pre-Championship Manual. That publication remains the primary
source for policy information regarding the championship and is located online at:
http://www.ncaa.org/championships/division-ii-softball
Once the championship participants arrive on-site, they will receive a packet of materials that
will include updated information for the banquet and barbeque, information sheets and
participant credentials.
If any questions arise in the meantime, please do not hesitate to contact anyone listed in the
personnel section of this manual.
Welcome and may your time spent in Salem be unforgettable!
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Table of Contents
Host Personnel Directory ................................................................................................................ 4
Division II Softball National Committee and NCAA Staff ............................................................ 5
Awards ........................................................................................................................................... 5
Banquet .......................................................................................................................................... 6
Banquet Video Information ............................................................................................................ 6
Bat-Testing...................................................................................................................................... 7
Championship Packets .................................................................................................................... 7
Championship Results .................................................................................................................... 8
Coaches and Administrators Meeting ............................................................................................. 8
Community Engagement ................................................................................................................ 8
Courtesy Cars .................................................................................................................................. 8
Drug-Testing ................................................................................................................................... 9
Inclement Weather Practice Locations ........................................................................................... 9
Lodging for Participants ................................................................................................................. 9
Lodging for Spectators .................................................................................................................. 10
2014 NCAA Division II Softball Championship Medical Information........................................ 10
NCAA Academic Recognition Program ....................................................................................... 12
Postgame Interviews ..................................................................................................................... 13
Practice Arrangements .................................................................................................................. 13
Publicity ........................................................................................................................................ 14
Schedule of Events ........................................................................................................................ 15
Super Regional Results ................................................................................................................. 16
Softballs ........................................................................................................................................ 16
Souvenir Merchandise .................................................................................................................. 16
Team Hosts ................................................................................................................................... 16
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Team Photos.................................................................................................................................. 16
Ticket Prices.................................................................................................................................. 16
Transportation ............................................................................................................................... 17
Directions/Maps ............................................................................................................................ 17
APPENDIX 1 - 2014 Softball Championship Bracket ................................................................. 21
APPENDIX 2 - Team Banquet Order Form ................................................................................. 22
APPENDIX 3 - Family/Fans Banquet Registrations Form .......................................................... 22
APPENDIX 4 - 2014 Division II National Softball Championship Teleconference.................... 24
APPENDIX 5 - Coaches and Administrators Meeting Agenda ................................................... 27
APPENDIX 6 - 2014 Student-Athlete Participations Awards ...................................................... 32
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Host Personnel Directory
Name
Affiliation
Office
Cell
E-mail
Amy Reis
NCAA
Associate Director
of Championships &
Alliances
317-917-6580
317-966-6439
[email protected]
Brian DeMasters
NCAA Division II
National Softball
Committee Chair
718-997-2744
347-512-2761
[email protected]
Carey
Harveycutter
Tournament
Director
540-375-3004
540-793-0982
[email protected]
John Saunders
Director of
Civic Facilities
540-375-3004
540-793-0984
[email protected]
John Shaner
Assistant Director
540-375-3057
540-815-0574
[email protected]
Manager of Moyer
Sports Complex
Commissioner,
Mountain East
Conference
Associate
Commissioner,
Mountain East
Conference
540-375-4021
540-529-2085
[email protected]
304-924-1632
-
[email protected]
304-924-1632
304-816-2656
[email protected]
Hank Luton
Box Office
Supervisor
540-375-3004
Scott Scharnus
Moyer Complex
Supervisor
540-375-4021
540-553-2085
[email protected]
Moyer Sports
Complex Press
Box
-
540-375-4021
-
-
Salem Civic
Center
-
540-375-3004
-
-
Eric O’Brien
Reid Amos
Ben Brownlee
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540-397-2873
[email protected]
Division II Softball National Committee and NCAA Staff
ATLANTIC REGION
Kristen Decker
Associate Director of Athletics/SWA
Mansfield University of Pennsylvania
Cell: 570-404-4320
CENTRAL REGION
Terri Holmes
Senior Compliance Administrator/SWA
Northern State University
Cell: 605-228-9060
EAST REGION
Brian DeMasters, chair
Assistant Director of Athletics
Queens College (New York)
Cell: 347-512-2761
MIDWEST REGION
Melissa Frost
Head Softball Coach
University of Indianapolis
Cell: 317-697-9647
SOUTH REGION
Les Stuedeman
Head Softball Coach/SWA
University of Alabama in Huntsville
Cell: 305-975-6557
SOUTH CENTRAL REGION
Joan McDermott
Director of Athletics
Metropolitan State College of Denver
Cell: 303-489-1792
SOUTHEAST REGION
Vickee Kazee Hollifield
Head Softball Coach/SWA
Carson-Newman College
Cell: 865-617-5712
WEST REGION
Cristina A. Byrne
Head Softball Coach
San Francisco State University
Cell: 858/717-3171
NCAA Staff
Amy Reis, Associate Director of Championships and Alliances, NCAA Championship Manager
NCAA Secretary-Rules Editor
Dee Abrahamson, NCAA Secretary-Rules Editor
Awards
The All-Tournament team will be presented at the conclusion of the championship game, followed by
the championship team and individual trophies presentation. The runner-up must stay in the dugout
area until the conclusion of the awards presentation. All-Tournament awards will be shipped to the
recipients after the championship.
The national champion trophy, twenty-six (26) individual gold mini-trophies and 20 watches (6
watches will be ordered and sent following the championship) will be presented to the championship
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team immediately following the game. Twenty-six (26) bronze mini-trophies will be given to the
runner-up and non-advancing teams.
For Championship Participation Award, all student-athletes who advanced to the championship finals
will receive this award after the conclusion of the championship. The NCAA, in conjunction with PPI
Sports, Inc., will communicate directly to participating institutions’ head coaches regarding the
ordering and delivery process of these participation awards (see Appendix 5).
Banquet
There will be a banquet for the official travel party of 26 individuals per team, NCAA Division II
Softball Committee members and local honored guests. Each team is required to provide one (1)
student-athletes to participate in a Q&A session at the banquet. Questions will be provided to
the student-athletes in advance of the banquet by the moderator. The name of the student-athlete
should be included on the official team banquet registration form (Appendix 2).
Limited tickets for additional team personnel, family and friends are available at a cost of $25 per
person. Tickets may be picked up at the banquet. Please fill out the guest banquet registration form
(Appendix 3) and fax by noon Monday, May 19 to Hank Luton (540-375-4011). Participating teams
should encourage family members, friends and boosters to order banquet tickets by the Monday
deadline.
Date:
Time:
Location:
Wednesday, May 21
Dinner served at 7:00pm
Salem Civic Center Arena, 1001 Roanoke Blvd., Salem, VA 24153
Barbecue
There will be a barbecue for the official travel party of 26 individuals per team, the NCAA Division
II Softball Committee members and local honored guests.
Date:
Time:
Location:
Rain Location:
Wednesday, May 21
11:30am to 1:30pm
Park at Moyer Sports Complex
Salem Civic Center
Banquet Information Request
The Mountain East Conference (MEC) will create a photo montage for the Division II Softball
Championship banquet consisting of action and celebration photos from each of the Super Regional
sites and of the participating teams. The MEC would also request high resolution JPEG or EPS files
of each participating institution’s athletic team logo for use in the banquet montage. Content must be
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uploaded not later than noon (EST) Monday, May 19, 2014 from each institution and/or Super
Region host to:
https://dropbox.yousendit.com/NCAAD2Softball.
Bat-Testing
Bat testing will be conducted daily during the 2014 NCAA Division II Softball Championship.
Coaches are required to take advantage of barrel compression testing (BCT) to ensure their team’s
bats are compliant with the standard. All that is needed from the team are the bats and a waiver
signed by an institutional representative. The waiver will be provided on-site. Bat-testing will be
administered before each team’s first practice Wednesday, May 21 outside the main entrance gate to
the Moyer Sports Complex.
In addition to barrel compression testing, the NCAA will continue to identify and collect bats for
postseason, post-competition testing at Washington State University’s lab. Bats will be secured from
all teams at the softball national championship site for Divisions I, II and III, as well as at several
regional and super regional sites. This will extend testing to more institutions and further diversify
the library of tested bats.
Championship Packets
Championship packets will be available for pickup when teams check-in at your hotel.
Championship packets will include:
1. Banquet Tickets
2. Maps of Salem and the Community
3. Updated Practice Schedules
4. Misconduct Statement
5. Crowd Control Statement
6. Tobacco Statement
7. Protest Form
8. Awards Recipient Form
9. Umpire Evaluation Form
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10. Official Travel Party Form
11. Local Area Guide
12. Home Team Determination Policy
13. Coaches and Administrators Meeting Agenda
14. Pregame Format
Championship Results
Championship results will be made available at the conclusion of each game and will be distributed
to media and attendants, coaches, sports information directors and NCAA committee members.
Additional copies will be available from the 2nd floor press area in the tower at Moyer Sports
Complex.
Game by game updates will also be provided on the NCAA website located at: www.ncaa.com
Required Coaches and Administrators Meeting
A required pre-championship meeting for all head coaches, team administrators (see page 9 of the
Pre-Championship Manual relative to who qualifies as a team administrator and the fine for not
having one present at the meeting), team sports information directors, the tournament director, the
umpire-in-chief, the host sports information director, the site director, NCAA Secretary of Rules
Editor, NCAA Softball Committee members and the NCAA championship manager, will be held at
the Salem Civic Center, Parlor C, immediately following the banquet.
Community Engagement
Local softball teams from Salem and the Roanoke Valley have been invited to autograph sessions to
interact with participants and coaches in the championship. The teams have also been invited to
participate in opening pitch opportunities with the community during pre-game protocol.
These community engagement events will be coordinated with each team via the national committee
members representing each region’s team in the championship on-site with team personnel and
coaches.
Courtesy Cars
A courtesy car will be made available for each team during their stay in Salem. A key to each car will
be made available to the head coach upon check-in at the Sheraton. It is the responsibility of each
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head coach to fill out the required insurance form to be distributed on-site. When departing Salem,
please return the vehicle to the Sheraton with the gas tank filled to the same level it was when picked
up.
Drug-Testing
Drug-testing will be administered off-site from Moyer Sports Complex should drug-testing be
required.
Inclement Weather Practice Locations
In the event of storms and/or lightning or other unsafe conditions, an inclement weather practice site
has been confirmed. This site is only available after a decision by the NCAA Division II Softball
Committee determines that conditions are unacceptable and directs the teams to utilize the alternate
site. The site is not available unless determined to be necessary by the national committee.
Inclement weather practice locations are the following:
Andrew Lewis Middle School Gymnasium
616 South College Avenue
Salem, Virginia
Roanoke College Bast Center Gymnasium
Market Street
Salem, Virginia
Andrew Lewis for practice purposes will be “Game Field-Field 1”. Roanoke College will be
“Practice Field-Field 3”. It should be noted by all teams that no equipment, (i.e., whiffle balls,
bases, etc.), is provided at the practice sites for inclement weather. The team must bring the
equipment with them. Any such equipment is subject to the approval of venue management and the
Division II softball committee.
Note: There is no “switch” in the schedule if practices are regulated to the inclement weather sites.
Teams will remain for the duration of their practice time.
If the weather and field conditions become safe, practices will resume at the Moyer Sports Complex.
Teams paired in the bracket will have the same practice conditions (i.e., both will practice at
inclement weather sites or both will practice at the Moyer Sports Complex).
Lodging for Participants
The team headquarters hotel will be the Sheraton Roanoke Airport Hotel. The host institution has
reserved seventeen (17) non-smoking double rooms for the official travel party (26) of each
competing team. Each team is responsible for confirming its reservations no later than noon
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Monday, May 19 with Courtney B. Powell at (540) 561-7911 (direct), or
[email protected]. If an institution prefers to stay in a hotel other than the
designated team headquarters hotel, an institutional representative must (1) obtain a written release of
the rooms from the hotel’s general manager, or (2) use the rooms for persons accompanying the
official traveling party. In either case, the institution is responsible for securing arrangements at
another property. If an institution fails to make satisfactory arrangements for the use of the rooms at
the assigned hotel, the institution will be financially responsible for those room charges.
The Sheraton will provide a complimentary heavy continental breakfast each morning. Additionally,
for your convenience, free wireless internet will be accessible in each of the hotel rooms.
Sheraton Roanoke Airport Hotel location and contact information:
Sheraton Roanoke Airport
Courtney B. Powell
2801 Hershberger Road
Roanoke, Virginia 24017
Phone: (540) 561-7911
Fax: (540)561-7985
Direct: (540) 561-7908
[email protected]
Lodging for Spectators
Holiday Inn Salem
Comfort Inn & Suites
Comfort Suites Wildwood
La Quinta
Hampton Inn Salem
Mainstay Valley View
Best Western Valley View
Comfort Inn Valley View
Holiday Inn Express (Salem)
Courtyard by Marriott
Residence Inn
540-389-2424
540-375-4800
540-389-7171
540-562-2717
540-776-6500
540-527-3030
540-527-1006
540-527-1006
540-562-3229
540-563-5002
540-265-1119
2014 NCAA Division II Softball Championship Medical Information
Athletic Training/Sports Medicine Information
The Roanoke College Athletic Training Services and Medical staff would like to welcome you and
your team to the 2014 NCAA Division II Softball Championship. The following information pertains
to athletic training and medical coverage that will be provided throughout the tournament. If you
have any special needs or requests, please contact Mike Buurman at 540-525-0713
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Medical Coverage
A certified athletic trainer will be on-site for all practices and games. During the tournament, a
certified athletic trainer will also be located in the athletic training room/treatment area. A team
physician and local emergency management services (EMS) will be on-call during the tournament
games.
Athletic Training Service
The athletic training facility housed in the Moyer Sports Complex will serve as the primary location
for services and game preparation. It will be available for teams two (2) hours prior to all games and
30 minutes prior to all scheduled practices. This facility will include the following modalities that
will be available for use during the tournament:

Heat ;

Ice;

Ultrasound;

Electrical stim; and ,

Taping (Teams must provide their own tape, etc.).
In order to serve your student-athletes better, please bring a written order and description of any
electrical modalities with the settings and parameters for application with your traveling party. This
facility will be monitored and supervised by a certified athletic trainer during the competition.
The following will be provided to you on the team bench during the game:

Water with cups;

Ice chest with bags & wrap;

Blood bags; and,

Emergency first aid equipment.
On-site athletic training staff and students will also be available with splints, an AED, and emergency
equipment to assist with any emergency situations.
Local Hospital Information:
Lewis Gale Medical Center
1900 Electric Road
Salem, Virginia 24153
General Number
540-776-4000
Emergency Dept.
540-776-4060
Carilion Roanoke Memorial Hospital
Bellview Avenue & Jefferson St.
Roanoke, Virginia 24014
General Number
540-981-7000
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Local Pharmacy Information:
CVS Pharmacy
1875 Electric Road
Salem, Virginia 24153
(540) 387-1696
CVS Pharmacy
2712 Peters Creek Road
Roanoke, Virginia 24019
(540) 562-2206
Athletic Training Staff Contacts:
Mike Buurman
Roanoke College
(540) 525-0713
Criteria For Evacuation
When an appropriate weather warning is received and lightning/severe weather is detected, a member
of the NCAA, national softball committee will notify the following persons of lightning/severe
weather approaching the area:
A. Head Coaches;
B. Umpires; and,
C. Team Certified Athletic Trainers.
Where to Evacuate
All participating softball players are to clear the field immediately and go to their respective dugout
or team buses/vans.
Fans in attendance will be directed by the PA announcer to vacate the facility and go to their vehicles
during severe weather
NCAA Academic Recognition Program
The Elite 89 Award is presented in every sport, every division, and goes to the student-athlete who
has the highest cumulative grade-point average of all student-athletes on all teams competing at the
finals site. Each institution which has at least one student-athlete qualify for the final round/site is
eligible to nominate a student-athlete for the award. One student-athlete per championship will
receive the award, and the announcement of the winner will be made at the final site.
Institutions that wish to nominate a student-athlete must do so through an online nomination process.
To receive more information or access the online form and submit a nomination, go to the NCAA
website at:
http://www.ncaa.org/about/resources/events/awards/elite-89-academic-recognition-award-program
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Post-Game Interviews
The NCAA enforces a 10-minute cooling off period after each game is over. The 10 minutes begin
once the field has been cleared. This is the time when the coaches can talk to their team. During this
time, no media may interview coaches or student-athletes. Media may request that coaches or
student-athletes be brought to the media interview area which will be set up in the media interview
tent located behind the Moyer Sports Complex tower. Once a coach makes himself or herself
available to the media, the coach is then available to all media.
Per NCAA policy, the winning head coach and student-athletes will be interviewed first, followed by
the non-advancing head coach and student-athletes. For the championship game only, the runnerup head coach and student-athletes will be interviewed first followed by the national champion
head coach and student-athletes. Direct all requests for coach and student-athlete interviews to Ben
Brownlee.
Practice Arrangements
Wednesday, May 21 –Moyer Sports Complex
Game Field 1/Practice Field 3
Time
8-9 a.m.
Team
Team A
Game Field/Practice Field
Game Field
8-9 a.m.
Team B
Practice Field
9-9:05 a.m.
Switch
9:05-10:05 a.m.
Team B
Game Field
9:05-10:05 a.m.
Team A
Practice Field
10:05-10:15 a.m.
Field Maintenance
10:15-11:15 a.m.
Team C
Game Field
10:15-11:15 a.m.
Team D
Practice Field
11:15-11:20 a.m.
Switch
11:20 a.m.-12:20 p.m.
Team D
Game Field
11:20 a.m.-12:20 p.m.
Team C
Practice Field
12:20-1 p.m.
Field Maintenance
11:30 a.m.-1:30 p.m.
Luncheon
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1-2 p.m.
Team E
Game Field
1-2 p.m.
Team F
Practice Field
2-2:05 p.m.
Switch
2:05-3:05 p.m.
Team F
Game Field
2:05-3:05 p.m.
Team E
Practice Field
3:05-3:15 p.m.
Field Maintenance
3:15-4:15 p.m.
Team G
Game Field
3:15-4:15 p.m.
Team H
Practice Field
4:15-4:20 p.m.
Switch
4:20-5:20 p.m.
Team H
Game Field
4:20-5:20 p.m.
Team G
Practice Field
Team Assignments
Team A
Team C
Team E
Team G
Atlantic Region
East Region
Midwest Region
Central Region
Team B
Team D
Team F
Team H
Southeast Region
South Central Region
South Region
West Region
Publicity
MEC Associate Commissioner, Ben Brownlee, will be in contact with teams following super regional
competition and will notify each team as to the materials and information he will need.
14
Schedule of Events
TUESDAY
Teams Arrive in Salem
WEDNESDAY
Team Practices
See practice schedule page 13 & 14.
Team Barbecue
11:30 a.m.-1:30 p.m. at Park at Moyer Sports Complex
Travel Party Only / No ticket required.
Team Banquet
7 p.m. at Salem Civic Center Arena
Ticket required
Coaches Meeting
Immediately following the banquet in Parlor C
at Salem Civic Center for Athletic Director or
designee, coach and SID
THURSDAY
Game 1
Game 2
Game 3
Game 4
Noon
2:30 p.m.
5 p.m.
7:30 p.m.
FRIDAY
Game 5
Game 6
4 p.m.
6:30 p.m.
Available practice times for Game 7 & 8 teams and subject to availability (i.e., based on weather or field crew discretion);
Coordinate with regional national committee member to confirm times and fields, if selecting to use available practice times.
SATURDAY
8:00 - 9:30 a.m.
Game 7 Teams
Practice Fields
10:00 - 11:30 p.m.
Game 8 Teams
Practice Field
Game 7
Game 8
Game 9
Game 10
Noon
2:30 p.m.
5 p.m.
7:30 p.m.
Available practice times for Game 11 & 12 top bracket teams and subject to availability (i.e., based on weather or field crew discretion);
Coordinate with regional national committee member to confirm availability, times and field assignment, if selecting to use available practice times.
9:00 - 10:30 a.m.
SUNDAY
Game 11
Game 12
Game 13
Game 14
Game 11 & 12 Team
Practice Fields
Noon
2:30 p.m.
5 p.m. (if necessary)
7:30 p.m. (if necessary)
Note: If only one game is necessary, the game will be played at 6:00 p.m.
MONDAY
Game 15
Noon
15
(NCAA NATIONAL CHAMPIONSHIP)
Super Regional Results
The host sports information director at each super regional site must, at the conclusion of their super
regional championship game, e-mail Ben Brownlee at [email protected] to provide
updated information on all super regional results. If there is any competition on Monday, May 19,
the winning team should immediately forward the statistical information to Ben Brownlee following
the conclusion of that game.
In addition, the SID of each regional tournament must immediately contact Ben Brownlee to arrange
for sending of updated statistics. We must have these statistics by Sunday night, May 18 or
immediately upon completion of your super regional tournament, so please plan to have them
updated at that time.
Softballs
The Worth NC12L (.47 COR) softball will be used for championship play.
Souvenir Merchandise
A variety of NCAA Division II Softball Championship merchandise will be on sale at Moyer Sports
Complex throughout the championship. For participating student-athletes, the merchandise will be
available at the banquet on Wednesday evening.
Team Hosts
Each team will be assigned a host from the local community. The host will assist with travel
questions and transportation to and from the championship functions, as well as general arrangements
while teams are in Salem. The host will contact you soon after your arrival at the hotel or may call or
e-mail you in advance to arrange a time to meet.
Team Photos
Each team will be required to take a team photo at the championship prior to your game on Thursday.
The home team will be photographed first while the visiting team will be second.
Ticket Prices
Tickets
Individual Day
All-Session
Adult
$10
$35
Senior / Student / Youth
$6
$20
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Transportation
Airport
•
•
Roanoke Regional Airport, Roanoke, Virginia
Piedmont Triad International Airport, Greensboro, North Carolina
(located approximately 95 minutes south of Salem)
Local Ground
It is the responsibility of each participating school to secure through Go Ground and pay for its local
ground transportation.
Abbott Trailways (540)-343-1133
Directions/Maps
FROM THE SHERATON TO
THE SALEM CIVIC CENTER
From the Sheraton parking area turn right and proceed to stoplight.
At stoplight, turn left, and then immediately at next light, turn right on Hershberger Road.
Follow Hershberger Road to intersection with Peters Creek Road.
Turn left on Peters Creek Road (U. S. Route 117).
Proceed on Peters Creek Road until it intersects with Shenandoah Avenue
Turn right on Shenandoah Avenue. Shenandoah Ave. becomes Roanoke Boulevard upon entering
the Salem city limits. Signs are posted to Civic Center from this area.
The Salem Civic Center is located on Roanoke Boulevard approximately 2 miles from this
intersection.
FROM THE SHERATON TO
THE JAMES I. MOYER SPORTS COMPLEX
From the Sheraton parking area, turn right and proceed to stoplight.
At stoplight, turn left and then immediately at next light turn right on Hershberger Road.
Follow Hershberger Road to intersection with Peters Creek Road.
Turn left on Peters Creek Road (U. S. Route 117).
Proceed on Peters Creek Road until it intersects with Shenandoah Avenue
Turn right on Shenandoah Avenue. Shenandoah Ave. becomes Roanoke Boulevard upon entering
the Salem city limits. Signs are posted to Civic Center from this area.
The Salem Civic Center is located on Roanoke Boulevard approximately 2 miles from this
intersection.
After passing the Salem Civic Center on the right proceed to the next stoplight and turn left on to
Texas Street (U.S. Route 460 W).
Follow US Route 460 West bypass until it intersects with Union Street.
Turn left on Union Street. Proceed over first set of railroad tracks.
17
At second set of railroad tracks, bear to the left and enter Moyer Sports Complex. Complex parking
is ahead on right.
FROM THE HOTEL ROANOKE & CONFERENCE CENTER TO
THE SALEM CIVIC CENTER
Exit Hotel Roanoke and Conference Center by turning right on Shenandoah Avenue.
Follow Shenandoah Avenue through Roanoke and into Salem.
Shenandoah Avenue is renamed at city limits to Roanoke Boulevard.
Stay on Boulevard through eastern Salem.
Boulevard runs directly in front of Salem Civic Center.
FROM THE HOTEL ROANOKE & CONFERENCE CENTER TO
THE JAMES I. MOYER SPORTS COMPLEX
Exit Hotel Roanoke and Conference Center by turning right on Shenandoah Avenue.
Follow Shenandoah Avenue through Roanoke and into Salem.
Shenandoah Avenue is renamed at city limits to Roanoke Boulevard.
Stay on Boulevard through eastern Salem.
Boulevard runs directly in front of Salem Civic Center.
After passing the Salem Civic Center on the right proceed to the next stoplight and turn left on to
Texas Street (U.S. Route 460 W).
Follow US Route 460 West bypass until it intersects with Union Street.
Turn left on Union Street. Proceed over first set of railroad tracks.
At second set of railroad tracks, bear to the left and enter Moyer Sports Complex. Complex parking
is ahead on right.
FROM THE AIRPORT TO SHERATON
Exit Roanoke Regional Airport.
Turn right on Valley View Boulevard.
Exit Valley View Boulevard on Hershberger Road toward Interstate 581.
Proceed on Hershberger to first stoplight.
Turn right on Ordway Drive.
Immediately turn right again on to Frontage Road.
The Sheraton is on the left.
FROM THE AIRPORT TO
THE HOTEL ROANOKE & CONFERENCE CENTER (HRCC)
Exit the Roanoke Regional Airport and turn left on Valley View Boulevard.
Turn right on Hershberger Road (To Interstate 581)
Turn right on Interstate 581 south.
Take Exit 5 and stay in right hand lane.
Cross Wells Avenue.
Hotel Roanoke and Conference Center parking area is directly ahead.
18
FROM THE SHERATON TO
ANDREW LEWIS MIDDLE SCHOOL
(Inclement weather practice facility)
From the Sheraton parking area, turn right and proceed to stoplight.
At stoplight, turn left, and then immediately at next light, turn right on Hershberger Road.
Follow Hershberger Road to intersection with Peters Creek Road.
Turn left on Peters Creek Road (U. S. Route 117).
Proceed on Peters Creek Road until it intersects with Shenandoah Ave.
Turn right on Shenandoah Avenue. Shenandoah Ave. becomes Roanoke Boulevard upon entering
the Salem city limits. Signs are posted to Civic Center from this area.
After passing the Salem Civic Center, proceed to the next stoplight and turn left on to Texas Street
(U.S. Route 460 W)
Follow US Route 460 West bypass (4th Street) until it intersects with College Avenue.
Turn left on College Avenue.
Andrew Lewis Middle School is on the left and the gymnasium entrance is located at the far end of
the school after you pass a marked crosswalk.
FROM THE SHERATON TO
ROANOKE COLLEGE BAST CENTER GYMNASIUM
(Inclement weather practice facility)
From the Sheraton parking area, turn right and proceed to stoplight.
At stoplight, turn left, and then immediately at next light, turn right on Hershberger Road.
Follow Hershberger Road to intersection with Peters Creek Road.
Turn left on Peters Creek Road (U. S. Route 117).
Proceed on Peters Creek Road until it intersects with Melrose Avenue (Rt. 460W).
Turn right on Melrose Avenue. Melrose Ave. becomes East Main Street upon entering the Salem
city limits.
Follow East Main Street and at the 5th stoplight, turn right on Market Street.
Roanoke College Bast Center Gymnasium is located on the right in approximately one half mile.
FROM THE MOYER SPORTS COMPLEX TO
ANDREW LEWIS MIDDLE SCHOOL
(Inclement weather practice facility)
Exit the Moyer Sports Complex on Union Street.
At the stoplight, turn right on 4th Street.
(MAKE SURE YOU ARE IN THE LEFT LANE WHEN 4TH STREET IS TWO LANES WIDE.)
Proceed on 8th Street to the 1st intersection past where 4th Street becomes a one-lane road. This
intersection is College Avenue.
Turn right on College Avenue.
Andrew Lewis Middle School is on the left and the gymnasium entrance is located at the far end of
the school after you pass a marked crosswalk.
19
FROM THE MOYER SPORTS COMPLEX TO
ROANOKE COLLEGE BAST CENTER GYMNASIUM
(Inclement weather practice facility)
Exit the Moyer Sports Complex on Union Street.
Follow Union Street through the stoplight on 4th Street.
At the next stoplight, turn right on West Main Street.
At the 2nd stoplight on West Main Street, turn left on Market Street.
Roanoke College Bast Center Gymnasium is located on the right in approximately one half mile.
20
Appendix 1
2014 Softball Championship Bracket
21
Appendix 2
Salem Civic Center, Wednesday May 21, 2014 @ 7:00pm
Official Banquet Request Form (Teams Only)
Please fill out completely & fax to (540) 375-4011.
You will receive banquet tickets for your official travel party (maximum of 26) in your
welcome packet. If you need more, specify the number below.
Team:__________________________ Coach:_______________________
Each team is required to have one student- athlete participate in a Q&A session at the
banquet. Please specify who will represent your team below:
Name of athlete who will speak:
Position:
Year:
1. _________________________________________
___________________
_________
If you need more tickets for your team personnel, fill in the information below.
If family or friends would like tickets to the banquet, see Appendix 3 for the order form.
Number of extra tickets needed:________ x $25 = $_________ (Total due at the banquet)
Please make checks payable to the Salem Civic Center
TOURNAMENT SCHEDULE
Day 1: Thursday, May 22nd
Noon, 2:30pm, 5pm, 7:30pm
Day 2: Friday, May 23rd
4pm, 6:30pm
Day 3: Saturday, May 24th
Noon, 2:30pm, 5pm, 7:30pm
orm
Day 4: Sunday, May 25th
Noon, 2:30pm, 5pm (If necessary), 7:30pm (If necessary)
Day 5: Monday, May 26th
Noon
22
Appendix 3
FAMILY/FANS OF PARTICIPATING TEAMS
BANQUET REGISTRATION FORM
$25/PERSON
Banquet tickets will be provided to the official travel parties (maximum of 26 individuals) of the
participating teams. All additional team personnel, family and fans must purchase a ticket to
attend the banquet.
1______________________________________
2______________________________________
3______________________________________
FAX to Hank Luton by
4______________________________________
Monday, May 19 at noon Eastern time
5______________________________________
(540) 375-4011
6______________________________________
7______________________________________
8______________________________________
9______________________________________
10_____________________________________
11_____________________________________
12_____________________________________
13_____________________________________
14_____________________________________
15_____________________________________
Number attending ________ x $25 = $__________ Total due at banquet
(Note: The institution will be charged $25 for all individuals listed on this form.)
Institution:_____________________________________________________
23
Appendix 4
AGENDA
National Collegiate Athletic Association
2014 Division II National Softball Championship Teleconference
Call-in number: 888/557-8511
Access code: 8048319
1.
May 19, 2014
Noon Eastern time
Congratulate teams.
a.
Roll call.
b.
Cell phone numbers of head coach and administrator.
2.
Introduce games committee (NCAA national softball committee).
3.
Review transportation arrangements.
a.
Travel policies.
b.
Reimbursement through online system.
c.
Arrival times.
d.
Courtesy vehicles.
e.
Parking.
4.
Provide lodging information.
5.
Review schedule of events.
a.
Practice schedule.
b.
Community engagement.
c.
Barbecue.
24
2014 Division II Softball National Championship
Teleconference
Page No. 2
6.
7.
d.
Student-athlete banquet.
e.
Memento distribution.
f.
Coaches and administrators meeting.
g.
Game schedule.
Review facility specifics.
a.
Field specifics (game/warm-up/practice fields and bullpens).
b.
Warm-up area specifics.
c.
Practice arrangements.
d.
Inclement weather arrangements.
e.
Videotaping of games and videotaping policies.
Review squad size (20 eligible players in uniform, 26 in official travel party).
a.
Official Traveling Party F orm.
b.
Awards Recipient List.
c.
Credentials (26).
d.
Bench passes (maximum of five, including up to two medical personnel).
8.
Review uniform requirement (two sets of different color jerseys, home team chooses
color).
9.
Review sports information arrangements.
10.
Medical arrangements.
a.
Athletic training room location.
b.
Modalities available.
25
2014 Division II Softball National Championship
Teleconference
Page No. 3
c.
Medical personnel available.
11.
Event 1 merchandise orders.
12.
Elite 89.
13.
Bat-testing.
14.
Laundry.
15.
Submit official traveling party forms, code of conduct form and awards recipient
forms.
16. Questions?
26
Appendix 5
National Collegiate Athletic Association
Division II National Softball Championship
COACHES AND ADMINSTRATORS MEETING AGENDA
1.
National committee chair agenda items.
____ a. Congratulate teams.
____ b. Introduce games committee, hosts and NCAA staff (including Umpire-In-Chief and
Secretary of Rules-Editor, if in attendance).
____ c. Introduction of all attendees.
____ d. Review drug-testing information and drug-testing statement. If drug-testing will be
conducted, crew chief will make presentation at this time.
____ e. Review misconduct statement. Read key points of misconduct statement. Provide key
contact form to the national committee regional representative.
Reference: "Misconduct" section in Pre-Champs Manual
____ f. Review tobacco policy and penalty.
Reference: "Crowd Control" [Appendix A] and
"Tobacco Ban" sections in Pre-Champs Manual.
____ g. Review alcoholic beverage policy.
Reference: "Crowd Control" [Appendix A].
____ h. Review banners and noisemakers policy.
•
•
•
No obstructing view of spectators.
No affixing signage to venue.
No artificial noisemakers will be permitted in the stands or dugouts. This
includes utilizing softball equipment (i.e., bats, buckets, etc.)
27
Coaches and Administrators Meeting Agenda
Page No. 2
Reference: "Crowd Control" [Appendix A] and "Banners" in this Manual.
____ i. Review official squad size (20 players in uniform) and number of individuals allowed
in dugout (26 for Division II).
Reference: "Squad Size" section in Pre-Champs Manual
____ j.
Review uniform and logo policy according to NCAA Bylaw 12.5.4 in the NCAA
Division II Manual. Applies to practice shirts and all interview sessions.
____ k. Placement and location of NCAA patch.
Reference: "Uniforms" section in Pre-Champs Manual.
____ l. Review coaches attire; no oversized logos. Coaches must be dressed similarly in team
colors and with a professional appearance (no t-shirts or gym shorts).
____ m. Review pre-game format.
•
•
•
•
Emphasize pregame warm-up areas and procedures.
o Bullpens are the priority of the team currently playing; team warming up
next priority.
Must take pre-game warm-up in full uniform and accordingly to NCAA uniform
and logo policy.
Pre-game music should be provided by host institution pending approval of the
games committee and host will not accept participant requests.
Sportsmanship during anthem and full travel party lining up on base lines for
introductions.
____ n. Coin Toss and Determination of Home Team.
For all rounds of competition coin tosses are mandatory following the below protocol.
A head coach must be present to call coin toss or the other head coach will be allowed
to call if the head coach deemed to call the toss is not present. Each coin toss should be
attended by NCAA site representative, tournament manager (to serve as witness), and
participating coaches.
28
Coaches and Administrators Meeting Agenda
Page No. 3
Prior to the flip heads or tails should be indicated by head coach deemed to call the flip.
NCAA site representative should repeat “heads or tails” as indicated by head coach
prior to coin toss so all parties are clear on selection.
Finals. The home team will bat last and occupy the third-base dugout. For all games at
the championship, the team listed on the top half of the bracket shall call the coin toss.
The winner of the coin toss shall have the option of choosing either home or away OR
uniform color.
____ o. Review procedure for getting game balls to pre-game areas (two hours prior to
game).
____ p.
Review rain delay and lightning procedures. Official weather decision protocol with
NCAA final decision maker. Note any weather anomalies which may impact the area
for knowledge of all parties.
Reference: "Length and Schedule of Games" section in Pre-Champs Manual
____ q. Review videotaping procedures and area. Reminder – institutions may only record their
own game.
Reference: "Videotaping" in this Manual.
____ r. Identify postgame interview area. Expedite exiting of fields’ postgame and national
committee regional representative to assist you.
____ s. Awards ceremony.
•
•
•
Teams will line up on respective foul lines in complete uniform.
Good sportsmanship to be exemplified; shake hands post-game.
Provide awards form to national committee regional representative and denote
any difficult name pronunciations for announcement purposes.
____ t. Umpire evaluation forms.
29
Coaches and Administrators Meeting Agenda
Page No. 4
2.
Umpire-In-Chief (UIC) agenda items.
____ a. Review NCAA rules modifications, if any; announce umpiring assignments for first
game(s). Reminder: There is an eight-run rule for all games in the championship with
the exception of the championship final game.
____ b. Team lineups are official when given to the umpire; lineups should be given to the
scorer 30 minutes earlier. Starting pitcher’s overall record also should be given to the
scorer to be announced by the public announcer.
3.
NCAA Secretary-Rules Editor agenda items.
____ a. Review process and locations for barrel compression testing.
____ b. Review process for bat compliance testing, if necessary.
____ c. Review protest procedure in the 2014-15 softball rules book, Rule 7.2.
4.
Tournament director’s agenda items.
____ a. Review schedule of events.
• Autograph sessions.
____ b. Review diagram of facility including warm-up areas.
____ c. Identify team seating area.
____ d. Distribute participants’ passes, confirm all received.
____ e. Review parking arrangements.
____ f. Obtain hotel information from each team (coaches’ and athletics directors’ room
numbers) as well as cell phone numbers, if possible.
____ g. Contact
phone
numbers
for
30
inclement
weather
updates.
Coaches and Administrators Meeting Agenda
Page No. 5
____ h. Laundry.
____ i. Severe weather and emergency action plans.
Reference: "Length and Schedule of Games" section in Pre-Champs Manual
____ j. Site evaluation surveys emailed following the championship.
3.
Host sports information director’s agenda items.
____ a. Review postgame interview procedures.
____ b. Designate press interview moderator. Make aware of inappropriate questions, if asked,
and protocol; applies to coaches and student-athletes’ interviews.
____ c. Review the statistics that will be available after each game.
____ d. Press box phone number.
____ e. Press box access policy.
____ f. Lineup card submission.
____ g. Award form.
4.
Host trainer’s agenda items.
____ a. Availability of trainers and facilities.
____ b. Review medical procedures.
5.
Additional questions or comments.
6.
Adjournment.
31
Appendix 6
NOTE: This award item will be sent to student‐athletes who advanced to the championship finals after the
conclusion
the championship. The
NCAA, in conjunction
with PPI Sports, Inc., will communicate directly to
2014 of
Student-Athlete
Participations
Awards
participating institutions’ head coaches regarding the ordering and delivery process of these participation awards.
32