RESEARCH INFORMATION MANAGEMENT SYSTEM (RIMS) REVIEWER MANUAL HUMAN SUBJECTS ETHICAL COMPLIANCE APPLICATIONS Compiled by Noëlle Obers February 2014 Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 1 https://ru.rims.ac.za Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 2 A Reviewer will receive an RU email notification which will contain a link to the InfoEd system. Clicking on the link in the email will take the Reviewer to the InfoEd login screen. For now this screen looks like this: Soon will be a Single Sign-on screen where the RU Novell login details must be used: Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 3 Once logged in, you will either land on the OPEN ACTION ITEMS screen or on the REVIEWER SCREEN The OPEN ACTION ITEMS screen looks like this: To open the REVIEW Screen, click on the OPEN FOLDER icon. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 4 The REVIEWER SCREEN looks like this: The REVIEW DASHBOARD is a quick way for the Reviewer to track his/her progress through the documents/attachments in the protocol. The REVIEWER ACTION buttons are purely for the reviewer’s information when working through the documents. However, the Reviewer will not be able to complete the review if any of the documents remain as “UnReviewed”. In this screen the Reviewer can OPEN the electronic application form (Eform) and the attachments to the Protocol; make COMMENTS and PROVISIONS, and make a review DECISION. It is strongly recommended that when making a review, you SAVE your notes in a WORD DOCUMENT and cut and paste into the Review screen. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 5 Clicking on the GLASSES icon will open the document. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 6 To close an incomplete review, click SAVE and then CLOSE. You will be able to return to the review at a later stage to complete the review. (See page 9 for how to access the review from within the InfoEd system). SAVE!! The SAVE button is important. Save every step of the way, particularly after writing comments/provisions. Do not open a new attachment without first saving. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 7 Once all documents have been reviewed, a REVIEWER ACTION must be selected for each document (see point1). Then the reviewer must make a DECISION and add any PROVISIONS and/or COMMENTS (2). It is suggested that you copy and paste your comments from the Word document review) Comments in the COMMENT box will be included in the RUESC Agenda. (In some instances a synopsis may be made of the comments for the agenda). Only once all documents have been reviewed, select COMPLETED (3), Then SAVE (4), Then click on I AM DONE (5). Thereafter the screen will close and no further amendments to the review can be made. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 8 To return to an incomplete review, log in to: https://ru.rims.ac.za Your landing page opens on MY OPEN ACTION ITEMS. In this screen, any items requiring your attention will be listed. Once a review has been completed, it will no longer be in MY ACTION ITEMS - OPEN and will instead be in MY ACTION ITEMS – COMPLETED folder. Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 9 Your review can be seen by clicking on the OPEN FOLDER for that protocol in MY COMPLETED ACTION ITEMS but no further amendments can be made (the text will be greyed out). Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 10 Emails received in RU email inbox, will also be sent via the InfoEd system. To view, click on MY MESSAGES (bottom of RH panel) and in the dropdown menu, click on INBOX Rhodes InfoEd Reviewer Manual for Human Subjects Ethical Compliance Applications- Version 13 – updated February 2014 Page 11