Exhibitor Services Manual
Exhibitor Services Manual Royal LePage National Sales Conference September 30- October 2, 2014 Sheraton Hotel Toronto Centre Canada Presented By Yesterday’s Values Headquarters 115 Moonachie Avenue Moonachie, NJ 07074 201.994.1300 phone 201.994.1350 fax Metropolitan Exposition Services, Inc. Edison 97 Sunfield Avenue Edison, NJ 08837 732.346.0800 phone 732.346.0811 fax Tomorrow’s Vision Delivered Today Toronto 33 Lakeside Avenue Scarborough, ON MIN 3C2 Canada Las Vegas 5220 Cameron Street Las Vegas, NV 89118 702.435.7483 phone 702.435.7417 fax www.metro-expo.com 1 Table of Contents Table of Contents........................................................................................................................................................................................ 2 GENERAL INFORMATION Show Information....................................................................................................................................................................................... 3 PAYMENT INFORMATION Payment Authorization Form...................................................................................................................................................................... 5 Third Party Billing Request........................................................................................................................................................................ 6 FURNITURE & ACCESSORIES Furniture & Acessories............................................................................................................................................................................... 7 Draped Tables............................................................................................................................................................................................. 8 Standard Furniture & Accessories Order Form.......................................................................................................................................... 9 Executive Collection................................................................................................................................................................................. 10 Executive Collection Order Form............................................................................................................................................................. 12 Standard Carpet Order Form..................................................................................................................................................................... 13 EXHIBIT & DISPLAY SOLUTIONS Rental Exhibits.......................................................................................................................................................................................... 14 Products & Services.................................................................................................................................................................................. 22 Signage & Graphics Order Form.............................................................................................................................................................. 29 Graphic File Compatibility Info................................................................................................................................................................ 30 LABOR & RIGGING Labour Order Form................................................................................................................................................................................... 31 Key Information Page............................................................................................................................................................................... 32 Official Contractor Information................................................................................................................................................................ 33 Exhibitor Appointed Contractor Notification............................................................................................................................................ 34 MATERIAL HANDLING & SHIPPING INFORMATION Shipping Bulletin...................................................................................................................................................................................... 35 Shipping/Material Handling Guidelines (1 of 2)...................................................................................................................................... 36 Shipping/Material Handling Guidelines (2 of 2)...................................................................................................................................... 37 Shipping Information................................................................................................................................................................................ 38 Material Handling Order Form................................................................................................................................................................. 39 Shipping Labels........................................................................................................................................................................................ 40 TRANSPORTATION Commerce Forms...................................................................................................................................................................................... 41 Terms & Conditions - Material Handling (1 of 2).................................................................................................................................... 54 Terms & Conditions - Material Handling (2 of 2).................................................................................................................................... 55 VENDOR FORMS Vendor Forms............................................................................................................................................................................................ 56 2 Show Information Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service Contractor for Royal LePage National Sales Conference, being held, September 30, 2014 at the Sheraton Hotel Toronto Centre. Enclosed, you will find all the necessary information and order forms for this event. Please read and complete each form carefully and return completed forms to us as soon as possible so that we may provide you with expedient service. EACH EXHIBIT BOOTH INCLUDES: ● ● ● ● ● ● 8' High Back Wall Drape 3' High Side Rail Drape (1) 6' x 30" Draped Table (2) Upholstered Side Chairs (1) Wastebasket (1) 7" x 44" ID Sign EVENT SCHEDULE: Exhibitor Move-In: Tuesday September 30, 2014 9:00am-12:00pm Show Hours Tuesday September 30, 2014 12:00pm-5:00pm Wednesday October 1, 2014 9:00am-4:00pm Exhibitor Move-Out: Wednesday October 1, 2014 4:00pm-9:00pm Force Freight/Clear Floor Wednesday October 1, 2014 9:00pm Metropolitan Exposition will begin returning empty shipping containers at 3:00pm on October 1, 2014 this process should take approximately two (2) hour. Please keep this in mind when scheduling labour and freight pick-up. All carriers must check-in for pick-up no later than 3:00 pm on Wednesday, October 1 2014. 3 Show Information Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre IMPORTANT DEADLINES Please check all order forms for additional deadlines FURNITURE & CARPET Deadline date for advance order discount: September 15, 2014 FREIGHT Shipments begin arriving at warehouse: August 25, 2014 Warehouse shipments deadline September 22, 2014 Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery. Advance shipping to Metropolitan Exposition Warehouse: This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site. Royal LePage National Sales Conference [Exhibiting Company Name] [Booth #] c/o The Commerce Trade Show Logistics Group 1600 Courtneypark Dr E Unit 2 Mississauga, ON LST 2WB Canada Advance shipments can arrive beginning on: August 25, 2014 Advance shipment deadline (avoid surcharges) September 22, 2014 Warehouse receiving hours are 8:00am – 4:00pm Direct shipping to Sheraton Hotel Toronto Centre: Royal LePage National Sales Conference [Exhibiting Company Name] [Booth #] c/o Metropolitan Exposition Services, Inc. Sheraton Hotel Toronto Centre 123 Queen St. West Toronto, Ontario M5H 2M9 Shipments can arrive to show site: September 29, 2014 Do not ship any materials to Sheraton Hotel Toronto Centre before this time frame. Sheraton Hotel Toronto Centre will not accept any shipments. We are here to ensure that you have a pleasant and successful show. Should you have any questions or require assistance regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services Department as follows: Phone:201.994.1301 Fax:201.994.1350 E-Mail:[email protected] Web Site: www.metro-expo.com 4 Payment Authorization Form 201.994.1300 (main) 201.994.1350 (fax) 201.355.4109 (main) 201.355.4145 (fax) 201.340.2290 (main) 201.340.2108 (fax) Company: Booth: Address: [Show Name] Phone: Ordered by (Print): Email Address: Fax: CALCULATE ESTIMATED TOTALS Furnishings and Accessories Order Forms Signage & Graphics Order Form Executive Collection Order Form Labour Orders Standard Carpet Order Form Material Handling Orders Rental Exhibit Booth Package & Accessories Other (specify) ______________________________________ Total Estimate with tax to Metropolitan Exposition Services, Inc. Please initial for estimates for Metropolitan Exposition Services, Inc. Total Estimate to Metropolitan Exposition Transportation, Inc. Metro-Trans Estimated Charges Please initial for estimates for Metropolitan Exposition Transportation, Inc. PAYMENT AUTHORIZATION YOUR SIGNATURE ON THIS PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED ON THIS FORM AND IN YOUR SERVICE MANUAL. #1 - Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc., will each have separate charges and invoices, as applicable. Do not combine services or payments. #2 - Metropolitan Exposition Transportation Inc. requires credit card payment as the only acceptable method of payment. Company Check -Make payable to Metropolitan Exposition Services and/or MetroMultiMedia and reference Royal LePage National Sales Conference. Mail to 33 Lakeside Avenue Scarborough, ON MIN 3C2. * Please Note - Return checks are subject to a $25.00 bounced check fee. ALL CHECKS REQUIRE A CREDIT CARD BACKUP. Wire Transfers -If paying by wire transfer for Metropolitan Exposition Service or MetroMultiMedia, please include a $25.00 surcharge for bank fees. Please call for wire transfer details. Credit Card -For your convenience, Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. will use this authorization to charge your credit card account for your advance orders, not paid by check or wire, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include all Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. charges, and any charges that Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation Inc., may be obliged to pay on your behalf, including without limitation, any material handling charges and/or labour charges. Please complete the information requested below. □ AMEX □ VISA □ MasterCard EXP. DATE Account Number Security Code Visa/MasterCard (3 Digits), Amex (4 Digits) Cardholder Printed Name:__________________________________________________________________________________________ Cardholder Billing Address: ________________________________________________________________________________________ City/Province/Postal code:__________________________________________________________________________________________ *** The cardholder named above hereby authorizes Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc. to charge my credit card for the actual costs of the services estimated above and any additional service and amount including, but not limited to, labour to install or dismantle booth and or material handling. If my carrier fails to pick up my freight before the published forced freight time, I acknowledge and agree that I will incur charges from Metropolitan Exposition Transportation, Inc. If there is any intent to commit fraud, I will be held to full extent of the law. CARDHOLDER SIGNATURE: DATE: PAYMENT POLICY: -Metropolitan Exposition Services, Inc., MetroMultiMedia, Inc. and Metropolitan Exposition Transportation, Inc., each require payment of estimated costs in full, including applicable taxes, at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING. TAX EXEMPT STATUS: -If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are to be used at or prior to the time of payment. Resale certificates are not valid unless you are rebilling these charges to your customer. (All Metro Trans services are non-taxable) EQUIPMENT: -You are responsible for payment on any Metropolitan Exposition Services, Inc. rental equipment within your booth. By signing this form you acknowledge and agree that if your order is received after the Discount Price Deadline Date you are subject to higher rates. 5 Third Party Billing Request Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately responsible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges will revert to you, the exhibiting company. All invoices are due and payable upon receipt. Exhibiting Company: Address: City, Province, Postal Code: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard Account Number Visa/Master Card (3 Digits), Amex (4 Digits) Security Code EXP. DATE Cardholder Printed Name: Cardholder Billing Address: City/Province/Postal Code: The items checked below are to be invoiced to the Exhibiting Company: □ All Services □ I&D Labour □ Metropolitan Exposition Transportation □ Rental Furniture □ Signs □ Material Handling □ MetroMultiMedia □ Other (specify): Cardholder Signature: Third Party Name: Address: City, State, Zip: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization: □ AMEX □ VISA □ MasterCard Account Number Visa/Master Card (3 Digits), Amex (4 Digits) Security Code EXP. DATE Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Third Party: □ All Services □ I&D Labour □ Metropolitan Exposition Transportation □ Rental Furniture □ Signs □ Material Handling □ MetroMultiMedia □ Other (specify): Cardholder Signature: 6 Furniture & Acessories Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre Furniture & Accessories Side Chair Sonic Chair Black Leather Stool Gas Lift Stool Item #: F-1 Item #: F-2 Item #: F-3 Item #: F-4 Counter Stool Steno Chair Round Pedestal Table 30” Round Pedestal Table 18” Item #: F-5 Item #: F-6 Item #: F-7 Item #: F-8 Sign Holder Easel Waste Basket Bar Fridge Item #: F-9 Item #: F-10 Item #: F-11 Item #: F-12 Garment Rack Chrome Stanchions & Rope Desktop Literature Holder Cascade Literature Holder Item #: F-13 Item #: F-14 Item #: F-15 Item #: F-16 7 Draped Tables Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre Draped Tables **Order form enclosed** 30” High Draped Tables DT-1 DT-2 DT-3 DT-4 4’l x 24”d x 30”h 6’l x 24”d x 30”h 8’l x 24”d x 30”h 4th Side Draped 42” High Draped Tables DT-5 DT-6 DT-7 DT-8 4’l x 24”d x 42”h 6’l x 24”d x 42”h 8’l x 24”d x 42”h 4th Side Draped 30” UnDraped Tables With Vinyl Top DT-9 4’l x 24”d x 30”h DT-10 6’l x 24”d x 30”h DT-11 8’l x 24”d x 30”h 42” UnDraped Tables With Vinyl Top DT-12 4’l x 24”d x 42”h DT-13 6’l x 24”d x 42”h DT-14 8’l x 24”d x 42”h Drapery Colours Black Silver White TerraCotta Gold Green Navy Red Carpet Colours Black Grey Burgundy Navy Red Green **We provide sample drape and colour swatches upon request** 8 Standard Furniture & Accessories Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Discount Deadline Date September 15, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Discount Price Standard Price Specify Colour Side Chair $38.12 $57.17 N/A Sonic Chair $31.50 $47.25 N/A Black Leather Stool $89.25 $133.88 N/A Gas Lift Stool $78.75 $118.13 N/A Counter Stool $50.40 $75.60 N/A Steno Chair $54.60 $81.90 N/A 4’ x 30” Undraped Table $47.25 $70.88 N/A 6’ x 30” Undraped Table $57.75 $86.63 N/A Qty. CHAIRS UNDRAPED TABLES UNDRAPED COUNTERS Description 8’ x 30” Undraped Table $71.93 $107.89 N/A 4’ x 42” Undraped Counter $63.53 $95.29 N/A 6’ x 42” Undraped Counter $73.50 $110.25 N/A 8’ x 42” Undraped Counter $88.73 $133.09 N/A Total Price D r a p e Ta b l e C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l DRAPED TABLES 4’ x 30” high Draped Table $74.96 $112.44 6’ x 30” high Draped Table $95.29 $142.93 8’ x 30” high Draped Table $113.07 $169.61 4th side Draped – 30” $35.57 $53.36 D r a p e C o u n t e r C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l DRAPED COUNTERS 4’ x 42” high Draped Counter $104.18 $156.27 6’ x 42” high Draped Counter $121.97 $182.95 8’ x 42” high Draped Counter $141.03 $211.54 4th side Draped – 42” $41.93 $62.89 D r a p e C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l DRAPE PEDESTAL TABLES MISCELLANEOUS Sign Holder $52.50 $78.75 N/A Bar Fridge $204.75 $307.13 N/A Round Pedestal Table 30" $103.95 $155.93 N/A Round Pedestal Table 18" $103.95 $155.93 N/A Chrome Easel $41.58 $62.37 N/A Garment Rack $73.50 $110.25 N/A Desktop Literature Holder $52.50 $78.75 N/A Cascade Literature Holder $26.25 $39.38 N/A Wastebasket $13.86 $20.79 N/A Retractable Stanchion $68.15 $102.22 N/A *If a colour is not checked a default colour will be chosen* Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be no refund for items called after installation. NO EXCEPTIONS. 9 E x e c u t i v e BA-7 LITERATURE STAND BS-19 WIREBACK CHROME FRAME BAR STOOL WHITE SEAT CT-5 ROUND 39X15 CHROME COFFEE TABLE WHITE PLEXI C o l l e c t i o n BS-1 WIRE BACK CHROME FRAME STOOL WITH GREY SEAT CRU-9 24 SQ CRUISER ALUMINUM LAMINATE TOP CHROME BASE CT-7 ROUND 32X15 CHROME COFFEE TABLE WHITE PLEXI BS-4 EQUINO WHITE BAR STOOL CT-4 BLACK GLASS COFFEE TABLE 24X48 STEEL LEGS CU-1 30X30X42IN H CORNER UNIT WHITE PLEXI E X E C U T I V E C O L L E C T I O N SS-2 CORBUSIER LOVESEAT SS-3 CORBUSIER SINGLE SS-43 BARCELONA RED CUBE SS-45 CONTEMPORARY WHITE BENCH SS-46 CONTEMPORARY WHITE CUBE SS-47 CONTEMPORARY BLACK CUBE 11 Executive Collection Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 15, 2014 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Qty. Item # Description Discount Price Standard Price SS-2 Toronto Loveseat - 56" X 28 1/2" X 28"H $298.86 $448.28 SS-3 Toronto Single - 35" X 28 1/2" X 28"H $213.10 $319.65 SS-43 Vancouver Red Cube 17 1/2" Sq X 16" H $103.95 $155.93 SS-45 Comtemporary White Bench (L) 43" (D) 19" (H) 18 1/2" $207.90 $311.85 SS-46 Contemporary White Cube 18" X 18" X 18"H $103.95 $155.93 SS-47 Contemporary Black Cube 18" X 18" X 18"H $103.95 $155.93 CT-4 Black Glass Coffee Tables Steel Frame - 24" X48" X 15 1/2"H $116.94 $175.42 CT-5 Round 39" X 15"H Chrome Coffee Table White Plexi $116.94 $175.42 CT-7 Round 32" X 15"H Chrome Coffee Table White Plexi $116.94 $175.42 CRU-9 24" Sq. Cruiser Aluminum Laminate Top Chrome Base (H) 42" $103.95 $155.93 BS-1 Wire Back Chrome Frame Stool With Grey Seat 17 1/2"W X 18"D X 45"H $103.95 $155.93 BS-4 Equino White Bar Stool 14"W X 16"D X Low 26"H High 36"H $114.35 $171.52 BS-19 Wireback Chrome Frame Bar Stool White Seat 17 1/2"W X 18"D X 45"H $103.95 $155.93 BA-7 Literature Stand Chrome Finish - 12"W X 12"D X 60"H $103.95 $155.93 CU-1 28"W X 28"D X 42"H Corner Unit With Plexi $233.89 $350.83 Total Price For more from this Executive Collection, please call our Exhibitor Services Department at 201-994-1301 Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled after move-in begins will result in a10 50% re-stocking fee. There will be Cancellation Policy: Executive Furnishings are non-refundable days prior to move-in. no refund for items called after installation. NO EXCEPTIONS. 12 Standard Carpet Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Discount Deadline Date September 15, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Remember to order utilities in advance. All utility lines must be installed before carpet installation. STANDARD CARPET Price includes delivery, installation, carpet tape and removal. Custom cut carpet is required for all booths longer than 30’ or booths configured as an island or peninsula. Multiples are not available in the same colour. No exceptions. Colours Available - Please check desired colour: If a colour is not checked a default colour will be chosen *These colours are approximate and serve only as an example. Your actual carpet colour will vary. □ Black Qty. □ Blue □ Green □ Gray □ Red Item Discount Standard 10’ x 10’ Booth Carpet $183.65 $275.47 10’ x 20’ Booth Carpet $341.88 $512.82 10’ x 30’ Booth Carpet $706.86 $1,060.29 □ Burgundy Total PADDING & VISQUEEN Price includes delivery, installation, carpet tape and removal. Minimum order of 100 square feet is required. Qty. Item Discount Standard Carpet Padding - 1/2” $1.21 sq.ft. $1.82 sq.ft Visqueen Plastic Covering $0.49 sq.ft $0.73 sq.ft. Booth Size: Length _______ ft x Width _______ ft = Total __________ sq.ft. Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* CancellationPolicy: Policy:Any Items cancelled aftercancelled move-in begins will result50% in aafter 50%move-in re-stocking fee.and There willafter be Cancellation Standard Carpet will be charged begins 100% refundCut for Carpet items called NO EXCEPTIONS. installation.no Custom ordersafter are installation. non-refundable 2 weeks prior to move-in. 13 Rental Exhibit 1A 10’ x 10’ Silver *Electrical not included Package Includes: ● (3) White Straight Shelves ● (3) Arm Lights* ● (1) Header with Company Name ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount$1,877.59 Standard $2,816.38 Gold *Electrical not included Package Includes: ● (3) White Straight Shelves ● (3) Arm Lights* ● (3) Back Wall Graphic Panels ● (1) Graphic Header ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount$2,678.00 Standard $4,017.01 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount $4,648.85 Standard $6,973.28 Package Includes: ● (3) White Straight Shelves ● (3) Arm Lights* ● Full Graphics or Colour Panels ● (1) 42” TV with Stand & DVD Player* ● (1) 30” Black Pedestal Table ● (3) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 14 Rental Exhibit 2A 10’ x 10’ Silver *Electrical not included Package Includes: ● (4) White Straight Shelves ● (3) Arm Lights* ● (1) 1M x 8’ Curved Graphic Panel ● (1) Header with Company Name ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $2,524.24 Standard $3,786.36 Gold *Electrical not included Package Includes: ● (4) White Straight Shelves ● (3) Arm Lights* ● (1) 1M x 8’ Curved Graphic Panel ● (2) Back Wall Graphic Panels ● (1) Graphic Header ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount$3,065.94 Standard $4,598.91 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount$4,708.77 Standard $7,063.15 Package Includes: ● (4) White Straight Shelves ● (3) Arm Lights* ● (1) Lightbox* ● Full Graphics or Colour Panels ● (1) 42” TV on Wall Mount & DVD Player* ● (1) 30” Black Pedestal Table ● (3) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 15 Rental Exhibit 3A 10’ x 10’ Silver *Electrical not included Package Includes: ● (4) ½ M Shelves ● (2) Arm Lights* ● (1) Header with Company Name ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $3,479.39 Standard $5,219.08 Gold *Electrical not included Package Includes: ● (4) ½ M Shelves ● (2) Arm Lights* ● (2) Back Wall Graphic Panels ● (2) Backwall Graphics (Bottom Panel) ● (1) Graphic Header ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $4,190.87 Standard $6,286.30 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount$5,995.38 Standard $8,993.08 Package Includes: ● (4) ½ M Shelves ● (2) Arm Lights* ● Full Graphics or Colour Panels ● (1) 42” TV on Wall Mount & DVD Player* ● (1) 30” Black Pedestal Table ● (3) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10’ x 10’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 16 Rental Exhibit 1B 10’ x 20’ Silver *Electrical not included Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● (1) 1M x ½ M x 42” Cabinet ● (1) Headers with Company Name ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $3,615.97 Standard $5,423.95 Gold *Electrical not included Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● (1) 1M x ½ M x 42” Cabinet w/ Graphic ● (6) Back Wall Graphic Panels ● (3) Graphic Headers ● (1) 42” TV on Wall Mount & DVD Player* ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $6,498.85 Standard $9,748.27 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount $8,583.29 Standard $12,874.93 Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● 1M x ½ M x 42” Cabinet w/ Graphic ● Full Graphics or Colour Panels ● (2) 42” TVs on Wall Mounts & DVD Players* ● (2) 30” Black Pedestal Tables ● (6) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Drayage Discount on First 200lbs Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 17 Rental Exhibit 2B 10’ x 20’ Silver *Electrical not included Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● (1) 1M Radius x 42” Counter ● (2) 1M x 8’ Curved Graphic Panels ● (1) 4M Header with Company Name ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $4,164.86 Standard $6,247.28 Gold *Electrical not included Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● (1) 1M Radius x 42” Counter w/ Graphic ● (2) 1M x 8’ Curved Graphic Panels ● (4) Back Wall Graphic Panels ● (1) Graphic Header ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $5,369.52 Standard $8,054.28 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount $7,615.67 Standard $11,423.51 Package Includes: ● (8) White Straight Shelves ● (6) Arm Lights* ● (1) 1M Radius x 42” Counter w/ Graphic ● (2) Lightboxes* ● Full Graphics ● (1) 42” TV on Wall Mount & DVD Player* ● (2) 30” Black Pedestal Tables ● (6) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10' x 20' Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Drayage Discount on First 200 lbs. Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 18 Rental Exhibit 3B 10’ x 20’ Silver *Electrical not included Package Includes: ● (6) White Straight Shelves ● (6) Arm Lights* ● (2) Headers with Company Name ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $4,660.33 Standard $6,990.50 Gold *Electrical not included Package Includes: ● (6) White Straight Shelves ● (6) Arm Lights* ● (6) Back Wall Graphic Panels ● (3) Graphic Headers ● (2) Counter Tops & Counter Graphics ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Material Handling of Exhibit Discount $6,649.24 Standard $9,973.86 *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* Platinum *Electrical not included Discount $8,733.68 Standard $13,100.52 Package Includes: ● (6) White Straight Shelves ● (6) Arm Lights* ● Full Graphics or Colour Panels ● (2) Counter Tops & Counter Graphics ● (1) 42” TV on Wall Mount & DVD Player* ● (2) 30” Black Pedestal Tables ● (6) Black Designer Arm Chairs ● Choice of Metal Colour (Silver Dust, Silver Vein or White) ● 10’ x 20’ Standard Carpet w/ Visqueen ● Installation and Dismantle Labour ● Drayage Discount on First 200 lbs. Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 19 Rental Exhibit Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 15, 2014 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: STANDARD BOOTH CARPET □ Black □ Blue □ Green □ Gray □ Red □ Burgundy STANDARD BOOTH OPTIONS The following colours are available for panel options: Silver and Gold Rental Exhibit Panel Colours □ White (PVC) □ Black (Fabric) □ Gray (Fabric) Platinum Rental Exhibit Metal Panel Colours □ Silver HEADER IDENTIFICATION SIGN Header will be produced on White Fascia with Black Lettering. Please indicate exactly how you would like your company name to appear. *Must receive header logo (2) weeks before the show open. Any logo turned in later will incur a 35% rush fee* Please contact a Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (P) 201-994-1303 (F) 201-994-1350 Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee. There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS. 20 Rental Exhibit Order Form PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 15, 2014 Royal LePage National Sales Conference September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Description 1A Rental Exhibit 10 x 10 2A Rental Exhibit 10 x 10 3A Rental Exhibit 10 x 10 1B Rental Exhibit 10 x 20 2B Rental Exhibit 10 x 20 3B Rental Exhibit 10 x 20 Discount Price Standard Price Silver $1,877.59 $2,816.38 Gold $2,678.00 $4,017.01 Platinum $4,648.85 $6,973.28 Silver $2,524.24 $3,786.36 Gold $3,065.94 $4,598.91 Platinum $4,708.77 $7,063.15 Silver $3,479.39 $5,219.08 Gold $4,190.87 $6,286.30 Platinum $5,995.38 $8,993.08 Silver $3,615.97 $5,423.95 Gold $6,498.85 $9,748.27 Platinum $8,583.29 $12,874.93 Silver $4,164.86 $6,247.28 Gold $5,369.52 $8,054.28 Platinum $7,615.67 $11,423.51 Silver $4,660.33 $6,990.50 Gold $6,649.24 $9,973.86 Platinum $8,733.68 $13,100.52 Total Price *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee Please contact a Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (P) 201-994-1303 (F) 201-994-1350 Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be no refund for items called after installation. NO EXCEPTIONS. 21 Retractable Banner Stands ValueStand Retractable banner stands provide the ultimate in convenience and style. They are lightweight and set-up in less then a minute. The graphic comes pre-installed so the display is immediately ready to go. Value ValueStand • Built to fit any Budget • Made from the highest quality components Replaceable Graphic Unlike most systems, ValueStand is designed to allow the graphic to be changed quickly and easily without tools or additional hardware. Options Available in Single Sided/ValueStand or Double Sided/BrandStand 2 ** Base Unit Availabe in Silver or Black *Deadline for graphics is (2) weeks before the show open. Any graphics turned in late will incur a 35% rush fee* *There will be a 35% rush charge for any banner stand order that is needed in less than 5 days* Includes: Durable Nylon Carrying Bag Collapsible Pole Reusable Snap-Lock Profile Rewind Tool Base Unit ** Art Area Main Graphic 33.5”w x 79”h Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 22 Banner Stand Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Deadline Date September 15, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Select Base Colour (If not selected default will be silver) □ Black Qty. □ Silver Description Discount Standard Single Sided VALUESTAND with Graphic* $344.13 $447.37 Total Banner Stands will be shipped within 5 business days from approval of art work. There will be 35% rush charge for any banner stand order that is needed in less than 5 days. SHIPPING & HANDLING NOT INCLUDED IN PRICE * Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below. If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have for an additional charge. *We cannot guarantee timely delivery for any banner stand that is ordered in less than 5 days* Please contact us at 201.994.1303 if you have any questions or need additional information. Art Preparation Guidelines These guidelines aid in the efficiency of the production process and help us to produce the best quality print for you in the timeline you desire. Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format. Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges. ● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files. ● Do not apply global effects. ● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files. ● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience printing difficulties and undesired results. Transparent colours are affected when underlying colours need to be adjusted. Define colour as persentage of spot colour when appropriate to image. ● When sending Photoshop files, include a layered PSD file. ● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution. ● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Colour Mode = CMYK ● Provide colour matching information with your art files. Specify Pantone colours or send colour copy, proof, or colour chip to match to. SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. All orders are non-refundable once ordered and proccessed. 23 Quick Fab ™ Impress customers with a high impact Quick Fab™ pop-up display. This economical and lightweight display has an interchangeable fabric graphic Quick Fab Curve that collapses down with the frame and fits within a duffel size bag. ● Quick & Easy Set-up ● Quality Workmanship ● Replaceable Graphic ● Portable ● There will be a 35% rush charge for any Quick Fab order that is needed in less than 10 days* Includes: Hard Case with Table 27.5"w x 16"d x 38"h o.d. Frame Quick Fab Curve Size: 114" Wide x 88" High x 12" Deep Quick Fab Flat Size: 117" Wide x 88" High x 12" Deep Light Package Two 150 Watt Lights Pop-up Podium Includes Frame, Soft Case & Graphic Options Printed Case Wrap Backlit Kit Only for 4' x 3' Curved Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 24 Quick Fab Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Deadline Date September 15, 2014 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Qty. Description Standard Quick Fab Curve (Includes Frame, Backwall Graphic, Hard Case, 2 Lights) $2,530.60 Quick Fab Curve with Backlit Kit (Includes Frame, Backwall Graphic, Hard Case, 2 Lights) $3,623.00 Quick Fab Flat $2,631.43 Graphic for Hard Case $330.16 Podium with Graphic $506.92 Total Quick Fab walls will be shipped within 10 business days from approval of art work. There will be 35% rush charge for any Quick Fab order that is needed in less than 10 days. SHIPPING & HANDLING NOT INCLUDED IN PRICE * Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below. If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have for an additional charge. *We cannot guarantee timely delivery for any Quick Fab that is ordered in less than 10 days* Please contact us at 201.994.1303 if you have any questions or need additional information. Art Preparation Guidelines These guidelines aid in the efficiency of the production process and help us to produce the best quality print for you in the timeline you desire. Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format. Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges. ● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files. ● Do not apply global effects. ● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files. ● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience printing difficulties and undesired results. Transparent colours are affected when underlying colours need to be adjusted. Define colour as persentage of spot colour when appropriate to image. ● When sending Photoshop files, include a layered PSD file. ● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution. ● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Colour Mode = CMYK ● Provide colour matching information with your art files. Specify Pantone colours or send colour copy, proof, or colour chip to match to. SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Cancellation Policy: All orders are non-refundable once ordered and proccessed. 25 Custom Graphics Set your booth apart from the rest. Vivid, full-colour graphics printed directly for your booth to ensure you are not overlooked. Customizing your walls will save you a lot of time. No need for double face tape or Velcro, simply send us your Print Ready Graphic and we will take care of everything, from installation to dismantle of your Customized Graphic Panels. Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 26 Custom Hardwall Booths Is your company considering bringing or using your Own Custom Booth? STOP and Think Again! We highly encourage you to consider using our Rental Custom Hardwall Booth. Why? It’s Hassle Free, NO Shipping Charges , NO Drayage Charges and most importantly, you don’t need to send your staff early to setup your booth. Our Rental Custom Hardwall Booth will be the first one built on the show floor and ready for you so you will have more time to spend with your clients. the Metropolitan exposition exhibit and design team is here to deliver your vision. It’s a fresh new contemporary design that will captivates your prospective buyers. Rental Custom Hardwall Booths include: ● Installation & Dismantle ● Supervision ● Custom Graphics ● Custom Carpet ● Furniture ● Lighting (Power NOT Included) ● Drayage of all Metropolitan exposition Equipment ONLY Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 27 Fabri Frames This system gives form to function by taking signage to a whole new dimension. Years of experience building fabric stretch frames for clients have led the Fabri Frame signage revolution. These rigid, yet lightweight aluminum frames create a heavy duty and long lasting structure which can be designed and created in almost any shape and size imaginable. Our pillow case covers are custom made for every job and fit each frame to perfection. Quick and Easy Assembly with snap-together connections and lock, it definitely provides effortless installation. Durability Made of lightweight durable aluminum frame and strong stretch fabric material. Seamless dye laminated poly poplin fabric. Standard and customized shapes are the perfect solution for any project and budget. Select from a number of standard structures or let our in-house design engineers create a unique display that fits your needs. Please contact A Metropolitan Exposition Exhibit Sales Team Member for more information at [email protected] (p) 201-994-1303 (f) 201-994-1350 28 Signage & Graphics Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 15, 2014 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: DIGITAL INKJET SIGNS Rates based on one colour copy, white showcard, 10 words or less Qty. Size/Description Discount Price Standard Price 22” x 28” $77.39 $116.08 24” x 36” $91.25 $136.87 30” x 40” $146.69 $220.03 Logo Quoted upon request Quoted upon request Banner Quoted upon request Quoted upon request Background Colour: Total Copy Colour: Select Lay-out: □ Vertical □ Horizontal Select Font Style: □ Corporate □ Jazzy Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have. Please contact us at 201.994.1303 if you have any questions or need additional information. Indicate Sign Copy Here (please attach additional sign copy if required) Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________ Payment Authorization Form must accompany order. Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS* Cancellation Policy: Items cancelled after move-in begins will result in ordered a 50% re-stocking fee. There will be Cancellation Policy: All orders are non-refundable once and proccessed. no refund for items called after installation. NO EXCEPTIONS. 29 Graphic File Compatibility Info Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Preferred Application: A PC-Based Adobe Illustrator .eps file. This should be a VECTOR file (as opposed to a bitmap image). Any letters or text in the file should be converted to curves (or shapes) before being saved as an .eps file. The above type of file will allow us to import the file into our system to be used for either vinyl cutting and/ or inkjet printing (whichever we determine as the most practical for that specific application). Other preferred types of files are Gerber Graphix Advantage .plt, Corel Draw .cdr, Adobe Photoshop .psd, and Quark Xpress documents (providing that all components of the document (fonts, images, etc.) are included in the file. Quark documents should not be emailed, but sent on disk. We can also accept some of the more common graphic format files such as .tif, .jpg, .pcx, .gif, etc. However, these files are bitmap images that are resolution-reliant. Whereas a low-res .jpg or .gif may be fine for a web page or a business card, when it is enlarged for a big sign or banner, the image suffers in that it becomes blurry or pixilated with “Stair Stepped” edges. When sending bitmap files for large graphics, the higher the resolution the better. As stated previously, we prefer PC-Based files, however we can accept MAC files providing that they are sent to us on some type of digital storage media such as: 3.5” Diskette, ZIP Disk, CD-ROM (as opposed to emailing, as our MAC workstation is not wired into our email system). If digital files are unattainable, we can work from camera-ready artwork. Such artwork must be large, clean, crisp, black & white stats or laser prints suitable for scanning. Business cards, letterheads, etc. DO NOT constitute camera-ready artwork and require a considerable amount of time and expense to edit. If printing 1M graphic panels for Rental Exhibits, please allow 12” at the top for the header. If in doubt, or have any questions, please contact us: [email protected] 30 Labour Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: DISPLAY LABOUR (One Hour Minimum per Worker) Rates: per person/per hour Carpenter Labour $88.00 $132.00 Straight Time 8:00 a.m. to 4:00 p.m. Monday through Friday Overtime 4:00 p.m. to 6:00 p.m. Monday through Friday 8:00 a.m. to 4:00 p.m. Saturday through Sunday Double Time After 6:00 p.m. Monday through Fiday After 4:00 p.m. Saturday through Sunday and all holidays $176.00 * Start time guaranteed only when labour is requested for the start of the working day. * Labour must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per worker. INSTALLATION LABOUR Metropolitan Exposition Supervised Labour – Key Information Form must be completed and returned with form. this order Installation of your exhibit will be completed at our discretion prior to show opening. The charge for this service is 30% of the total installation labour bill, or a minimum of $63.00. Exhibitor Supervised Labour – Supervisor must check-in at Metropolitan Service Desk to pick-up labour. Supervisor Name:________________________________________Phone #:_____________________ Date ______ ______ ______ Start Time ______ ______ ______ No. of People ______ ______ ______ x x x Approx.Hrs Per Person ______ ______ ______ = = = Total Hrs ______ ______ ______ Hourly Rate ______ ______ ______ @ @ @ Metropolitan Supervision (30% / $63.00 minimum) [tax] Estimated Total Cost $ _________ $ _________ $ _________ = = $ _____________ $ _____________ Total Installation = $ _____________ DISMANTLE LABOUR Metropolitan Exposition Supervised Labour – Key Information Form must be completed and returned with form. this order Dismantle of your exhibit will be completed at our discretion. The charge for this service is 30% of the total dismantle labour bill, or a minimum of $63.00. Exhibitor Supervised Labour – Supervisor must check-in at Metropolitan Service Desk to pick-up labour. Supervisor Name:________________________________________Phone #:_____________________ Date ______ ______ ______ Start Time ______ ______ ______ No. of People ______ ______ ______ x x x Approx.Hrs Per Person ______ ______ ______ = = = Total Hrs ______ ______ ______ Hourly Rate @ @ @ Metropolitan Supervision (30% / $63.00 minimum) [tax] Total Dismantle ______ ______ ______ Estimated Total Cost $ _________ $ _________ $ _________ = $ _____________ = $ _____________ = $ _____________ 31 Key Information Page Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Discount Deadline Date September 15, 2014 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: Please complete and return form if your display installation and/or dismantle is to be supervised by Metropolitan Exposition Services, Inc. INBOUND SHIPPING & SET-UP INFORMATION Freight Carrier: Date Shipped: Number of Pieces: Total Weight: Tracking Number: Freight shipped to: □ Warehouse □ Showsite Comments: Set-up Plan/Photo: □ Attached □ With Exhibit □ In Crate # Electrical Drawing: □ Attached □ With Exhibit □ Under Carpet Carpet: □ With Exhibit □ Rental □ Padding Equipment/tools/hardware required: Comments: Remember to order in advance: Furnishings & Carpeting Cleaning Electrical & Telephone OUTBOUND SHIPPING & SET-UP INFORMATION Ship To: Address: City/State/Zip: Attention: Phone: Method of Shipment (list name & phone number) □ Common Carrier ______________________________________________________ □ Van Line ______________________________________________________ □ Air Freight ______________________________________________________ □ Next Day □ 2nd Day □ Deferred (3 to 5 days) Freight Charges: □ Prepaid □ Collect Bill To: Address: City/State/Zip: EMERGENCY CONTACT INFORMATION Name: Phone: 32 Official Contractor Information Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre OFFICIAL SERVICE CONTRACTORS Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform and provide necessary services and equipment. Official Service Contractors are appointed to: • Ensure the orderly and efficient installation and removal of the overall exposition, • Assure the distribution of labor to all Exhibitors according to need, • Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself, • See that the proper type and limits of insurance are in force, and • Avoid any conflict with local union and/or exhibit hall regulations and requirements. The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are: • Supervision may be provided by the Exhibitor • The Exhibitor may appoint an exhibit installation contractor or display builder. EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and dismantling contractor comply with the following requirements: 1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm. 2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of $1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least ten (10) days before the show opening. 3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor, Metropolitan Exposition Services, Inc. 4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space. 5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following limits: a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence. b. $2,000,000 with respect to injuries to more than one person in any occurrence c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate coverage. d. Metropolitan Exposition Services, Inc. must be named as additional insured. Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit. 6. The Exhibitor Appointed Contractor: a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations. b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance. c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etcetera. d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management. e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor may not solicit business on the exhibit floor. f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space. g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc. 7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show. 33 Exhibitor Appointed Contractor Notification Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: If your company is utilizing services from a company other than your own or Metropolitan Exposition Services, Inc., the official service contractor designated by Show Management, this form must be completed and returned by September 15, 2014. If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc. Exhibiting Company __________________________________________ Booth__________________ Address ____________________________________________________________________________ City, State, ZIP ______________________________________________________________________ Authorized by __________________________________________Title_________________________ Phone_________________________________ Fax ________________________________________ It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of the event. By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands, suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the exhibitor appointed contractor(s). Signature ________________________________________ Date___________________________ The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than by September 15, 2014. Type of work to be performed___________________________________________________________ Exhibitor Appointed Contractor/Display House_____________________________________________ Address ____________________________________________________________________________ City, State, Zip ______________________________________________________________________ Phone__________________________________ Fax _______________________________________ On-Site Contact _____________________________________________________________________ 34 Shipping Bulletin Royal LePage National Sales Conference September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre ATTENTION Royal LePage National Sales Conference Exhibitors Metropolitan Exposition Services, Inc. is the designated provider for material handling. Please note that exhibitor move-in is on: September 29, 2014 To ship your exhibition materials to the Metropolitan Exposition Warehouse, consign your shipment(s) as follows: Royal LePage National Sales [Exhibiting Company Name] [Booth Number] c/o The Commerce Trade Show Logistics Group 1600 Courtneypark Dr E Unit 2 Mississauga, ON LST 2WB Canada Materials should arrive between August 25-September 22, 2014 Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of September 22, 2014 will incur an additional 30% “late delivery” surcharge. Should you have any questions, please do not hesitate to contact our Exhibitor Services Department as follows: Phone:201.994.1301 Fax:201.994.1350 E-Mail:[email protected] Web Site: www.metro-expo.com 35 Shipping/Material Handling Guidelines (1 of 2) Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Please take a few minutes and review the following information pertaining to shipping and material handling. Shipping Charges Please prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect shipments. Material Handling Rates and Charges Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments, UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment Authorization Form with your order. Special Handling A surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge. Consignment All shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing freight. Inbound Bill of Lading / Delivery Slip All shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise. Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative. Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments. Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or a mutual decision will be made as to the weight and will be binding to both parties. Service Within Booth All deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges. Empty Containers/Labels When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container marked empty. It will not be possible to access empty containers during the show as they will be stored off-site. 36 Shipping/Material Handling Guidelines (2 of 2) Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre Outbound Shipments At the close of the show, it is the exhibitors’ responsibility to: • Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc. • Arrange with carrier of your choice to pick-up your freight from show site by the designated time • Re-pack and label each container being shipped (old shipping labels should be removed) • Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc. A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations, Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc. does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our warehouse at $55.00 per 100 pounds/CWT. LIMITS OF LIABILITY We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages. 1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or concealed damages. 2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be checked at the time of actual pickup from the booth and discrepancies will be corrected. 3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work stoppages of any kind or to causes beyond our control. 4. Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/ article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is less 5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit it. 6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor (and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the terms and conditions set forth. 37 Shipping Information Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments must be prepaid. Collect shipments will be refused. Advance Shipping to Metropolitan Exposition Warehouse (200 pound minimum per shipment) Only material that is skidded or in shipping containers that can be unloaded without additional handling required will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse. The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound carrier. Make out the bill of lading and consign as follows: Royal LePage National Sales Conference Advance shipments can arrive beginning on: [Exhibiting Company Name] August 25, 2014 [Booth Number] c/o The Commerce Trade Show Logistics Advance shipment deadline Group (to avoid surcharges) 1600 Courtneypark Dr E Unit 2 September 22, 2014 Mississauga, ON LST 2WB Canada Warehouse receiving hours are 8:00am - 4:00pm Direct Shipping to Sheraton Hotel Toronto Centre (200 pound minimum per shipment) This service includes: unloading freight and delivering materials to your booth; removing, storing and returning empty containers; reloading freight onto outbound carrier. Make out the bill of lading and consign as follows: Royal LePage National Sales Conference [Exhibiting Company Name] [Booth Number] c/o Metropolitan Exposition Services, Inc. Sheraton Hotel Toronto Centre 123 Queen St. West Toronto, Ontario M5H 2M9 Shipments can arrive to show site: September 29, 2014 Do not ship any materials to Sheraton Hotel Toronto Centre before this time frame. Sheraton Hotel Toronto Centre will not accept any shipments. 38 Material Handling Order Form Royal LePage National Sales Conference PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER September 30-October 2, 2014 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 Sheraton Hotel Toronto Centre Company Name: Booth #: Contact Name: Phone #: CRATED/SKIDDED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required. UNCRATED Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting bars or hooks. SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling, such as these types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or stacked shipments. Federal Express, DHL and UPS shipments are included in this category. Straight Time Overtime ST/ST ST/OT OT/OT Monday through Friday, 8:00am to 4:00pm Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays Freight handled on straight time into and out of the show Freight handled one way on straight time and one way on overtime, either into or out of the show Freight handled on overtime into and out of the show ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE *** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule. CRATED / SKIDDED ST/ST ST/OT OT/OT Per 100 lbs Minimum $93.50 $140.25 $187.00 $187.00 $280.50 $374.00 DIRECT SHIPMENTS TO [Venue] *** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule. *** Trucks signing-in at after 2:00pm will be charged OT rate. CRATED / SKIDDED ST/ST ST/OT OT/OT Per 100 lbs Minimum $85.00 $127.50 $170.00 $170.00 $255.00 $340.00 SMALL PACKAGE – (Items that DO NOT ship out) Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL shipments can be considered as small packages. First Carton Each Additional Carton $72.77 $18.36 * If small packages are shipped out, the prices will be changed to reflect the above roundtrip rates CALCULATE ESTIMATED MATERIAL HANDLING CHARGES Our shipment will be delivered to: □ Metropolitan Warehouse □ [Venue] We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________ [tax] = $___________ Late Arrival Surcharge add 30% = $___________ Total Due = $___________ We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly. 39 40 SHOW SITE Royal LePage National Sales Conference Booth:____________ No.______of______Pcs. Carrier________________________________ WAREHOUSE Royal LePage National Sales Conference Booth:____________ No.______of______Pcs. Carrier________________________________ THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE. Sheraton Hotel Toronto Centre 123 Queen St. West Toronto, Ontario M5H 2M9 C/O: METROPOLITAN EXPOSITION SERVICES INC. C/O: The Commerce Trade Show Logistics Group 1600 Courtney Dr E Unit 2 Mississauga, ON LST 2WB Canada TO:_______________________________________________ EXHIBITOR'S NAME September 29, 2014 Must Arrive TO:_______________________________________________ EXHIBITOR'S NAME August 25- September 22, 2014 Must Arrive on or before DO NOT DELAY R U S H R U S H DO NOT DELAY SHOW SITE LABEL WAREHOUSE LABEL Customs Clearance Services Customs: The services of an Official Customs Broker are strongly recommended for all shipments originating outside of Canada. This will eliminate the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all. The Commerce Trade Show Logistics Group Ltd. will assist all Exhibitors with their temporary imports, permanent entries & export of Exhibit Materials. Exhibitors using their own broker will have to arrange their own bond or cash deposit with Canada Customs at the point of entry into Canada. The Commerce Trade Show Logistics Group Ltd. will provide the following services: • Provide on-site service from the first move-in day to the last move-out day • Post all securities and bonds with Canadian Border Services Agency • Prepare the proper Customs entries to account for any sales you may make & remit the payments to Customs • Prepare outbound export documents, bills of lading and provide US Customs Clearance when required as well as providing shipping labels Private Vehicles: Due to legal regulations, we ask that Exhibitors using their own vehicles to transport materials into Canada to please notify us two weeks before they plan to cross the border. We need to confirm that all information and forms have been completed and submitted so that the border crossing goes smoothly. For more information please contact one of the Show Coordinators below: Beverly Carson, Event Coordinator TF: 1-888-827-SHOW (7469) Email: [email protected] Rob Parr, Event Coordinator TF: 1-888-827-SHOW (7469) Email: [email protected] T 905.673.5445 F 905.673-2574 TF 1.888.827.7469 [email protected] www.commercetradeshows.com 41 Check List of Forms Customs Services Order Form Canada Customs Invoice **Please note: All forms must be completed and returned to Commerce (via email and fax) no later than 2 weeks before the 1st move-in day T 905.673.5445 F 905.673-2574 TF 1.888.827.7469 [email protected] www.commercetradeshows.com 42 Please read carefully before completing your documents inside. 1. COMMERCE CUSTOMS & TRANSPORTATION ORDER FORM 4. SHIPPING INSTRUCTIONS Please complete the enclosed Commerce Order Form, ensuring that all fields, including credit card information, are filled. N.B. Goods cannot be returned to the U.S. after the show unless I.R.S/Tax I.D/E.I.N number is provided Before shipping by Parcel Courier, i.e., UPS; call Commerce Customs Brokers for advice. We strongly suggest that all exhibitors DO NOT ship by parcel courier, or parcel post mail. A. Exhibition goods shipped by common surface carrier should be scheduled to arrive & be available for Customs processing 1 week prior to show opening. Exceptions: AIRFREIGHT – Schedule to arrive 3 days prior to show opening. VAN LINE SHIPMENTS – May be sent direct to show site and should be scheduled to arrive on the appropriate move- in day. A. All shipments MUST BE SENT PREPAID B. For direct delivery shipments: all Truck Bill of Lading, Ocean Bill of Lading, Air Waybills & shipping labels should be addressed consigned to: Exhibitor Name: Booth Number: Name of Event: Location: City/Province: Zip Code: Notify: COMMERCE FOR CUSTOMS CLEARANCE 2. CANADA CUSTOMS DOCUMENTATION (PHOTOCOPIES ARE ACCEPTABLE) Enclosed is a Canada Customs Invoice. AN EXAMPLE FOR COMPLETION PURPOSES IS ENCLOSED. How to complete the Canada Customs Invoice: A. Fill in a information required on the Canada Customs Invoice (Follow example enclosed) B. 3 completed Canada Customs Invoices must be attached to your Truck Bill of Lading, Air Waybill, or Ocean Bill of Lading. C. The Bill of Lading or Air Waybill, all Customs documents & labels must be marked “NOTIFY COMMERCE FOR CUSTOMS CLEARANCE” D. Fax copies of the Canada Customs Invoice, ORDER FORM, Truck Bill of Lading, Air Waybill, or Ocean Bill of Lading (& a copy of the FCC Information Sheet if required) E. Retain a photocopy of all documents for your records & your on-site COMMERCE REPRESENTATIVE. 3a. ITEMS NOT OF U.S. ORIGIN & TO BE RETURNED TO U.S. AFTER EVENT 5. PRIVATE/COMPANY VEHICLES VERY IMPORTANT: For items you are shipping to Canada that are not of U.S. origin but have been shipped from the U.S, the U.S. Certificate of Registration (Form 4455) contained in this brochure is required. This form must accompany the shipment to Canada & must be signed by U.S. Customs prior to coming to Canada. Complete the 4455 as per the example & MARK IN THE BODY OF YOUR BILL OF LADING OR AIR WAYBILL: For goods being transported to Canada by: company, rented, personal or other non-Canada Customs Bonded method of transport; Canada Customs Invoices (Certificate of Registration Form & FCC Information Form if applicable),must accompany the shipment. You MUST notify us in advance with: A. Date and estimated time of crossing. B. Specific border crossing point. C. Total value and brief description of the goods. D. Driver’s Name, Vehicle License Number and State shown on License Plate. E. A fax copy will be required for all appropriate forms including the Order Form. This information should be provided to our office two weeks prior to entering Canada. “CERTIFICATE OF REGISTRATION 4455 ATTACHED. GOODS MUST BE IDENTIFIED BY U.S. CUSTOMS AT PORT OF EXIT AND CERTIFIED COPIES TO BE GIVEN TO COMMERCE AT DESTINATION.” 3b. ITEMS THAT EMIT OR ARE CAPABLE OF EMITTING RADIATION 6. AIRLINE HAND BAGGAGE Goods of this type: High voltage vacuum tube or switch, industrial X-Ray systems, laser light show, microwave heating products, microwave ovens, CD Players, etc. Require an FDA Radiation Form when they are returned to the U.S. Please complete the enclosed FDA Radiation Form to ensure your goods are not delayed upon return. Send the FDA Radiation Form with your Commerce Order Form. If you are bringing exhibit or commercial goods as airline baggage, in most cases “Formal” Customs clearance is required. Contact our office at least 1 week in advance of your flight so arrangements can be made. Canada Customs Invoices (Certificate of Registration Form & FCC Information Form if applicable), must accompany the individual carrying the materials. A facsimile copy will be required for all appropriate forms including the Order Form. 3c. ITEMS THAT EMIT OR ARE CAPABLE OF EMITTING RADIO FREQUENCIES 7. SHOW SITE PROCEDURES Goods of this type: T.V’s, communications equipment, monitors, microwaves, etc. Require a Federal Communications Commission Statement when they are returned to the U.S. Please complete the enclosed FCC Information Sheet to ensure your goods are not delayed upon return. Send the FCC Form with your Commerce Order Form. Fax the FCC Form to Commerce with a copy of the Order Form, Canada Customs Invoice & Bill of Lading or Air Waybill. The show site has been declared a bonded area for the entire event. Under no circumstances are any goods to be removed without prior consent of COMMERCE. COMMERCE can provide the following services: A. Return of goods to your stated destination. Export Documents, Bill o f Lading and labels supplied by COMMERCE. B. Arrange Customs clearance of those goods remaining in Canada. The applicable duties and taxes must be paid prior to removal from the show site. C. Arrange in-bond transfer of goods to be displayed at another Canada Customs recognized event. D. Coordinate under Customs supervision the destruction of nonreturning items. E. Note: COMMERCE is not responsible for lost, stolen or damaged freight. All goods should be insured; prior to; during; and after the show. T 905.673.5445 F 905.673-2574 TF 1.888.827.7469 [email protected] www.commercetradeshows.com 43 Customs Services Order Form Company Name: Company Name: IRS #: Address: Show Name: Address: City: State/Prov: Contact: Delivery Address Pick up Address Please accept as your authority for Customs Services Zip/Post: Phone: Company Name: Fax: Charge to Card Holder Name: Return Freight Bill To Zip/Post: Phone: Zip/Post: On-Site Contact: Company Name: Address: City: State/Prov: Contact: City: State/Prov: Booth #: Fax: Cell: Address: City: State/Prov: Contact: Zip/Post: Phone: Fax: Terms of Payment and Security Deposit –MUST BE COMPLETED IN FULL Visa MasterCard American Express Title: Credit Card Number: Expiry Date: Security Number: I hereby authorize the use of this credit card for payment of services related to this order form. I understand that declined credit cards are subject to a 30% surcharge. Card Holder Signature: Date: Shipment Information Carrier: Pick up Date: # of Pieces Cartons/Boxes Crates/Fiber Case Skid/Pallet Carpet/Other TOTAL Time: L L L L Requested Service Level: Additional Services Required: Air Lift Gate Delivery Date: Dimensions (Inches) W H W H W H W H Time: Weight (LBS) TOTAL nd 2 Day Truck Inside Pick Up/Delivery Cargo Insurance –SERVICE NOT PROVIDED –CHECK WITH YOUR CARRIER The declared value for carriage of this shipment is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged but not less than $50.00 per shipment UNLESS a value is declared below and applicable charges paid. Subject to the terms and conditions of the liability of the Forwarder for loss or damages stated below. Cargo insurance will not apply or cover any electric goods. Do you require additional insurance? Yes No Declared Value: (Additional Fees for Cargo Insurance will apply) Terms and Conditions This order is place with the specific understanding that we hereby release The Commerce Trade Show Logistics Group Ltd. (CTSLG Ltd.) and or agents from all liability for loss, damages and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties be handled. 1) CTSLG Ltd. shall not be responsible for damage to uncrated materials, improperly packaged or concealed damage. 2) CTSLG Ltd. will not be responsible for any loss, damages or delay due to fire, acts of god, strikes or lock outs of any kind beyond its control. 3) CTSLG Ltd. liability is outlined in the above Cargo Insurance/Declared Value section. Please ensure you are self insured or you must declare a value for carriage and pay the charges applicable for the service. 4) CTSLG Ltd. shall not me liable to any extent whatsoever for the actual, potential or assumed losses of profits or revenues, or for any collateral costs which may result from any loss or damage to an Exhibitors’ materials which make it impossible or impractical to exhibit same. 5) Each Exhibitor is responsible to declare all hazardous materials and abide by all Federal, Provincial, State and local laws. I have read and agree to the Terms and Conditions of this Contract with CTSLG Ltd. Print Name: Signature/Authorization : Date: Please Fax completed order to 905-673-2574 and email to [email protected] as well as the Show Coordinator T 905.673.5445 F 905.673-2574 TF 1.888.827.7469 [email protected] www.commercetradeshows.com 44 Customs Services Order Form Company Name: ABC Company IRS #: 12-3456789 Address: 123 Nowhere Street Suite 3 City: New York State/Prov: NY Contact: John Smith Show Name: 2012 Annual Tradeshow Address: Event Centre 128 Nowhere Avenue Zip/Post: 00000 Bill To Phone: 123-456-7890 Company Name: ABC Company Address: 123 Nowhere Street Suite 3 City: New York State/Prov: NY Contact: John Smith Phone: 123-456-7890 Delivery Address Company Name: ABC Company Fax: 123-456-7891 City: Toronto State/Prov: ON Zip/Post: 00000 Fax: 123-456-7891 Booth #: 123 Zip/Post: A1B 2C3 On-Site Contact: Mike Doe Company Name: ABC Company Return Freight Pick up Address Please accept as your authority for Customs Services Address: 123 Nowhere Street Suite 3 City: New York State/Prov: NY Contact: John Smith Phone: 123-456-7890 Cell: 123-456-7890 Zip/Post: 00000 Fax: 123-456-7891 Terms of Payment and Security Deposit –MUST BE COMPLETED IN FULL Charge to Visa Card Holder Name: John Smith MasterCard American Express Title: CEO Credit Card Number: 1234 5648 9123 1253 Expiry Date: 01/12 Security Number: 1234 I hereby authorize the use of this credit card for payment of services related to this order form. I understand that declined credit cards are subject to a 30% surcharge. Card Holder Signature: Signature required here Date: Shipment Information Carrier: Pick up Date: # of Pieces Cartons/Boxes 2 Crates/Fiber Case Skid/Pallet 1 Carpet/Other TOTAL 3 Time: L L L L Requested Service Level: Additional Services Required: 23 48 Air Lift Gate Delivery Date: Dimensions (Inches) W 23 H W H W 48 H W H 48 Time: Weight (LBS) 112 48 400 TOTAL nd 2 Day Truck Inside Pick Up/Delivery 512 Cargo Insurance –SERVICE NOT PROVIDED –CHECK WITH YOUR CARRIER The declared value for carriage of this shipment is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged but not less than $50.00 per shipment UNLESS a value is declared below and applicable charges paid. Subject to the terms and conditions of the liability of the Forwarder for loss or damages stated below. Cargo insurance will not apply or cover any electric goods. Do you require additional insurance? Yes No Declared Value: (Additional Fees for Cargo Insurance will apply) Terms and Conditions This order is place with the specific understanding that we hereby release The Commerce Trade Show Logistics Group Ltd. (CTSLG Ltd.) and or agents from all liability for loss, damages and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties be handled. 1) CTSLG Ltd. shall not be responsible for damage to uncrated materials, improperly packaged or concealed damage. 2) CTSLG Ltd. will not be responsible for any loss, damages or delay due to fire, acts of god, strikes or lock outs of any kind beyond its control. 3) CTSLG Ltd. liability is outlined in the above Cargo Insurance/Declared Value section. Please ensure you are self insured or you must declare a value for carriage and pay the charges applicable for the service. 4) CTSLG Ltd. shall not me liable to any extent whatsoever for the actual, potential or assumed losses of profits or revenues, or for any collateral costs which may result from any loss or damage to an Exhibitors’ materials which make it impossible or impractical to exhibit same. 5) Each Exhibitor is responsible to declare all hazardous materials and abide by all Federal, Provincial, State and local laws. I have read and agree to the Terms and Conditions of this Contract with CTSLG Ltd. Print Name: John Smith Signature/Authorization : Signature required here Date: Please Fax completed order to 905-673-2574 and email to [email protected] as well as the Show Coordinator T 905.673.5445 F 905.673-2574 TF 1.888.827.7469 [email protected] www.commercetradeshows.com 45 Page___ of/de___ CANADA CUSTOMS INVOICE/FACTURES DES DOUANNES CANADIENNES 1. Vendor (Name and Address) / Vendeur (Nom et Adresse) 2. Date of Direct Shipment to Canada/Date d’expédition directe vers le Canada (YYYY/MM/DD) 3. Other References (Include Purchaser’s Order No.)/Autres références (inclure le no de commande de l’acheteur) 4. Consignee (Name and Address) / Destinataire (Nom et Adresse) 5. Purchaser’s Name and Address (if other than Consignee)/Nom et Addresse de l’acheteur (s’il diffère du destinataire) No sale involved 6. Country of Transhipment / Pays de transborderment N/A 7. Country of Origin of Goods/Pays d’origine des marchandises VII. 1) Is this a related company transaction?/Est-ce que les compagnies sont liées entre elles? NO/NON YES/OUI 9. Condition of Sales and Terms of Payment (i.e. Sale, Consignment Shipment, Leased Goods, etc.)/Conditions de vente et modalitiés de paiement (p. Ex. Vente, Expédition en consignation, location de marchandises, etc.) No sale involved Transportation: Give Mode and Place of Direct Shipment to Canada Transport: Préciser mode et lieu d’expédition directe vers le Canada 11. No. Of Pkgs/ No. De Colis Currency of Settlement / Devises du paiement 12. Specification of Commodities (Kind of Packages Marks and Numbers, General Description and Characteristics i.e. Grade Quality)/Designation des articles (Nature des colis, marques et numéros,description générale et charactéristiques. P. Ex. Classe, qualité) XI. 1)Total Number of Pieces/ Nombre total de pieces 18. If any fields of 1 to 17 are included on an attached Commercial Invoice, check this box. Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher cette case Commercial Invoice No./No.De la facture commerciale __________________ 19.Exporter’s Name & Address(if other than Vendor)/Nom & adresse de l’exportateur(s’il diffère du vendeur) Name: 13. Quantity(state unit) Quantité (précisez l'unité) 17. Invoice Total Total de la facture 20. Originator (Name and Address)/Expéditeur d’origine (Nom et addresse) Name: Tel: Fax: Fax: 21. Agency ruling (if applicable)/Décision de l'Agence (s'il y a lieu) N/A 23. 24. F 905.673-2574 Replacement Value Valeur de 14. Unit Price 15. Total Prix Unitaire 16. Total Weight/Poids Total Net: Gross/Brut: N/A Tel: T 905.673.5445 If shipment includes goods of different origins, enter origins against items in field 12. Si l’expedition comprend des marchandises d’origines differentes, en preciser la provenance en 12. TF 1.888.827.7469 22. If fields 23-25 are not applicable, check this box/Si les zones 23 à 25 sont sans objet, cochez cette case 25. [email protected] www.commercetradeshows.com 46 CANADA CUSTOMS INVOICE/FACTURES DES DOUANNES CANADIENNES 1. Vendor (Name and Address) / Vendeur (Nom et Adresse) Page 1 of/de 1 2. Date of Direct Shipment to Canada/Date d’expédition directe vers le Canada ABC Company 123 Nowhere Street New York, NY 00000 (YYYY/MM/DD) 2012/04/11 3. Other References (Include Purchaser’s Order No.)/Autres références (inclure le no de commande de l’acheteur) 12-456789 4. Consignee (Name and Address) / Destinataire (Nom et Adresse) ABC Company –Booth 123 Show Name c/o Show Veue Street Address City, Prov/State, Postal Code NOTIFY: COMMERCE LOGISTICS for Customs Clearance 5. Purchaser’s Name and Address (if other than Consignee)/Nom et Addresse de l’acheteur (s’il diffère du destinataire) No sale involved 6. Country of Transhipment / Pays de transborderment N/A 7. Country of Origin of Goods/Pays d’origine des marchandises USA VII. 1) Is this a related company transaction?/Est-ce que les compagnies sont liées entre elles? NO/NON YES/OUI 9. Condition of Sales and Terms of Payment (i.e. Sale, Consignment Shipment, Leased Goods, etc.)/Conditions de vente et modalitiés de paiement (p. Ex. Vente, Expédition en consignation, location de marchandises, etc.) No sale involved Transportation: Give Mode and Place of Direct Shipment to Canada Transport: Préciser mode et lieu d’expédition directe vers le Canada Currency of Settlement / Devises du paiement USD Carrier, City and State of Shipment 11. No. Of Pkgs/ No. De Colis 2 pcs 2 pcs 1 pc 1 pc 3 pcs 2 pcs 12. Specification of Commodities (Kind of Packages Marks and Numbers, General Description and Characteristics i.e. Grade Quality)/Designation des articles (Nature des colis, marques et numéros,description générale et charactéristiques. P. Ex. Classe, qualité) 13. Quantity(state unit) Quantité (précisez l'unité) 1 1,000 50 50 3 2 Wooden Crates –Display Booth (backwalls, lights, graphics, carpets) Cartons –Advertising Brochures/Catalogs/Technical Literature Carton –Plastic Key Chains Carton –Books Crates- Computers Crates –Computer Monitors XI. 1)Total Number of Pieces/ Nombre total de pieces 18. If any fields of 1 to 17 are included on an attached Commercial Invoice, check this box. Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher cette case Commercial Invoice No./No.De la facture commerciale __________________ Tel: 16. Total Weight/Poids Total Net: Gross/Brut: N/A 300 lbs 17. Invoice Total Total de la facture Fax: 123-456-7891 Fax: 21. Agency ruling (if applicable)/Décision de l'Agence (s'il y a lieu) N/A 23. 24. F 905.673-2574 Replacement Value Valeur de 14. Unit Price 15. Total Prix Unitaire $5,000.00 $5,000.00 $100.00 $0.10 $25.00 $0.50 $50.00 $1.00 $3,000.00 $1,000.00 $1,000.00 $500.00 $9,175.00 20. Originator (Name and Address)/Expéditeur d’origine (Nom et addresse) Name: John Smith ABC Company 123 Nowhere Street, Suite 3 Tel: 123-456-7890 New York, NY 00000 19.Exporter’s Name & Address(if other than Vendor)/Nom & adresse de l’exportateur(s’il diffère du vendeur) Name: T 905.673.5445 If shipment includes goods of different origins, enter origins against items in field 12. Si l’expedition comprend des marchandises d’origines differentes, en preciser la provenance en 12. TF 1.888.827.7469 22. If fields 23-25 are not applicable, check this box/Si les zones 23 à 25 sont sans objet, cochez cette case 25. [email protected] www.commercetradeshows.com 47 Form Approved. OMB No. 1651-0010 Exp. 08-31-2012 NO. DEPARTMENT OF HOMELAND SECURITY U.S. Customs and Border Protection CERTIFICATE OF REGISTRATION (NOTE: Number of copies to be submitted varies with type of transaction. Inquire at Port Director's office as to number of copies required.) 19 CFR 10.8, 10.9, 10.68, 148.1, 148.8, 148.32, 148.37 VIA (Carrier) B/L or INSURED NO. NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS TO BE MAILED (If Applicable) c/o The Commerce Trade Show Logistics Group Ltd. 1600 Courtneypark Dr.E Unit2 Mississauga, ON L5T 2W8 CANADA Number Packages Kind of Packages DATE ARTICLES EXPORTED FOR: ALTERATION* REPAIR* PROCESSING* OTHER, (specify) USE ABROAD REPLACEMENT * NOTE: The cost or value of alterations, repairs, or processing abroad is subject to CBP duty. LIST ARTICLES EXPORTED Description SIGNATURE OF OWNER OR AGENT (Print or Type and Sign) DATE The Above-Described Articles Were: DATE EXAMINED PORT SIGNATURE OF CBP OFFICER DATE LADEN under my supervision PORT SIGNATURE OF CBP OFFICER CERTIFICATE ON RETURN Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use reverse if needed) SIGNATURE OF IMPORTER (Print or Type and Sign) DATE NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil. Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651 -0010. The estimated average time to complete this application is 3 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229. CBP Form 4455 (08/09) 48 Form Approved. OMB No. 1651-0010 Exp. 08-31-2012 NO. DEPARTMENT OF HOMELAND SECURITY U.S. Customs and Border Protection CERTIFICATE OF REGISTRATION (NOTE: Number of copies to be submitted varies with type of transaction. Inquire at Port Director's office as to number of copies required.) B/L or INSURED NO. 19 CFR 10.8, 10.9, 10.68, 148.1, 148.8, 148.32, 148.37 VIA (Carrier) Please Leave Blank Please Leave Blank NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS TO BE MAILED (If Applicable) ABC Company c/o The Commerce Trade Show Logistics Group Ltd. 1600 Courtneypark Dr.EUnit2 Mississauga, ON L5T 2W8 CANADA Number Packages Crates Cartons 04/19/2011 ARTICLES EXPORTED FOR: ALTERATION* REPAIR* PROCESSING* OTHER, (specify) USE ABROAD REPLACEMENT EXHIBITION * NOTE: The cost or value of alterations, repairs, or processing abroad is subject to CBP duty. LIST ARTICLES EXPORTED Kind of Packages 7 4 DATE Description Please see attached Commercial Invoice Be sure to mark the following in the body of your Air Waybill or Bill of Lading: “U.S. Certificate of Registration Form 4455 attached. Goods MUST be presented for examination by U.S. Customs prior to export from the U.S. and certified copies must be given to The Commerce Trade Show Logistics Group Ltd. at show site. SIGNATURE OF OW NER OR AGENT (Print or Type and Sign) John Smith, Owner DATE 04/19/2011 **Signature required here The Above-Described Articles Were: EXAMINED PORT DATE SIGNATURE OF CBP OFFICER DATE LADEN under my supervision PORT SIGNATURE OF CBP OFFICER CERTIFICATE ON RETURN Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use reverse if needed) SIGNATURE OF IMPORTER (Print or Type and Sign) John Smith, Owner **Signature required here DATE 04/19/2011 NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil. Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651 -0010. The estimated average time to complete this application is 3 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229. CBP Form 4455 (08/09) 49 FEDERAL COMMUNCATIONS COMMISSION Washington, D.C. 20554 Approved by OMB 3060-0059 STATEMENT REGARDING THE IMPORTATION OF RADIO FREQUENCY DEVICES CAPABLE OF CAUSING HARMFUL INTERFERENCE (Read instructions before completing form. Please type or print clearly in ink.) Part I - All Blocks MUST Be Completed Date of Entry Entry Number Port of Entry1 Harmonized Tariff Number2 Quantity of Item (not number of containers)3 Please leave these 4 fields blank Device Model/Type Name or # Trade Name Manufacturer’s Name and Address Printed or Typed Name of Importer or Consignee FCC ID Consignee’s Name and Address Description of Equipment Importer’s Name and Address Signature of Importer or Consignee Date (Month/Day/Year) Warning: Any person who knowingly makes a false declaration may be fined not more than $250,000 or imprisoned not more than 5 years, or both, pursuant to 18 U.S.C. § 1001. Part II - With Regard to the Importation of the Described Radio Frequency Device(s), I DECLARE THAT: (Place an “X” in only one box) 1. The FCC has issued a grant of equipment authorization for the FCC ID listed above. 2. An FCC grant of equipment authorization and an FCC ID are not required, but the equipment complies with FCC technical requirements. 3. The described equipment is being imported in limited quantities for testing and evaluation for compliance with technical requirements or marketing suitability. The equipment will not be offered for sale or otherwise marketed. (See Instructions) 4. The described equipment is being imported in limited quantities for demonstration at industry trade shows and will not be offered for sale or otherwise marketed. (See Instructions) 5. The described equipment is being imported solely for export. It will not be offered for sale or otherwise marketed in the U.S. 5(a). The described equipment is a non-U.S. standard cellular phone that can only function outside of the U.S. (See Instructions) 6. The described equipment is being imported for use exclusively by the U.S. Government. 7. Three or fewer radio receivers, computers, or other unintentional radiators as defined in Part 15 of the FCC Rules, are being imported for an individual’s personal use and are not intended for sale. 8. The described equipment is being imported for repair and will not be offered for sale or otherwise marketed. 1. 2. 3. Port of Entry Use Schedule D – Classification of U.S. Customs Districts and Ports for U.S. Foreign Trade Statistics – a four digit code i.e., New York City, NY 1001. Harmonized Tariff Number – Harmonized Tariff Schedule of the United States. This quantity must be total number of items, not number of containers. FCC Form 740 March 2004 50 FEDERAL COMMUNCATIONS COMMISSION Washington, D.C. 20554 Approved by OMB 3060-0059 STATEMENT REGARDING THE IMPORTATION OF RADIO FREQUENCY DEVICES CAPABLE OF CAUSING HARMFUL INTERFERENCE (Read instructions before completing form. Please type or print clearly in ink.) Part I - All Blocks MUST Be Completed Date of Entry Entry Number Port of Entry1 Harmonized Tariff Number2 Quantity of Item (not number of containers)3 Show quantity of same model items this document covers Please leave these fields blank Device Model/Type Name or # Trade Name FCC ID 430 CD Model # PA1023OU Toshiba DZL211029 Manufacturer’s Name and Address Toshiba International Toshiba Building, 3rd Floor 1-1 Shibaura 1-chome Minato-ku, Tokyo 105-8001 Japan This information is mandatory. You must list the name, address and country of manufacturing facility Description of Equipment Computer Consignee’s Name and Address Importer’s Name and Address ABC Company Booth 123 2011 Annual Trade Show c/o Event Centre 128 Nowhere Avenue Toronto, ON A1B 2C3 ABC Company 123 Nowhere Street New York, NY 00000 Printed or Typed Name of Importer or Consignee Joe Smith 1 Signature of Importer or Consignee Date (Month/Day/Year) *Signature required here Warning: Any person who knowingly makes a false declaration may be fined not more than $250,000 or imprisoned not more than 5 years, or both, pursuant to 18 U.S.C. § 1001. Part II - With Regard to the Importation of the Described Radio Frequency Device(s), I DECLARE THAT: (Place an “X” in only one box) 1. The FCC has issued a grant of equipment authorization for the FCC ID listed above. 2. An FCC grant of equipment authorization and an FCC ID are not required, but the equipment complies with FCC technical requirements. 3. The described equipment is being imported in limited quantities for testing and evaluation for compliance with technical requirements or marketing suitability. The equipment will not be offered for sale or otherwise marketed. (See Instructions) 4. The described equipment is being imported in limited quantities for demonstration at industry trade shows and will not be offered for sale or otherwise marketed. (See Instructions) 5. The described equipment is being imported solely for export. It will not be offered for sale or otherwise marketed in the U.S. 5(a). The described equipment is a non-U.S. standard cellular phone that can only function outside of the U.S. (See Instructions) 6. The described equipment is being imported for use exclusively by the U.S. Government. 7. Three or fewer radio receivers, computers, or other unintentional radiators as defined in Part 15 of the FCC Rules, are being imported for an individual’s personal use and are not intended for sale. 8. The described equipment is being imported for repair and will not be offered for sale or otherwise marketed. 1. 2. 3. Port of Entry Use Schedule D – Classification of U.S. Customs Districts and Ports for U.S. Foreign Trade Statistics – a four digit code i.e., New York City, NY 1001. Harmonized Tariff Number – Harmonized Tariff Schedule of the United States. This quantity must be total number of items, not number of containers. FCC Form 740 March 2004 51 Form Approved OMB No. 0910-0025 DEPARTMENT OF HEALTH AND HUMAN SERVICES PUBLIC HEALTH SERVICE FOOD AND DRUG ADMINISTRATION DECLARATION FOR IMPORTED ELECTRONIC PRODUCTS SUBJECT TO RADIATION CONTROL STANDARDS U.S. CUSTOMS PORT OF ENTRY INSTRUCTIONS 1. If submitting entries electronically through ACS/ABI, hold FDA-2877 in entry file. Do not submit to FDA unless requested. 2. If submitting paper entry documents, submit the following to FDA: a. 2 copies of Customs Entry Form (e.g. CF 3461, CF 3461 Alt, CF 7501, etc.) b. 1 copy of FDA 2877 c. Commercial Invoice(s) in English. ENTRY NUMBER DATE OF ENTRY Please leave these 3 fields blank NAME & ADDRESS OF MANUFACTURING SITE; COUNTRY OF ORIGIN PRODUCT DESCRIPTION QUANTITY (Items/Containers) NAME & ADDRESS OF IMPORTER & ULTIMATE CONSIGNEE (if not importer) MODEL NUMBER(S) & BRAND NAME(S) DECLARATION: I / WE DECLARE THAT THE PRODUCTS IDENTIFIED ABOVE: (Mark applicable statements, fill in blanks, & sign) A. ARE NOT SUBJECT TO RADIATION PERFORMANCE STANDARDS BECAUSE THEY: 1. Were manufactured prior to the effective date of any applicable standard; Date of Manufacture _______________________________ . 2. Are excluded by the applicability clause or definition in the standard or by FDA written guidance. Specify reason for exclusion ______________________________________________________________. 3. Are personal household goods of an individual entering the U.S. or being returned to a U.S. resident. (Limit: 3 of each product type). 4. Are property of a party residing outside the U.S. and will be returned to the owner after repair or servicing. 5. Are components or subassemblies to be used in manufacturing or as replacement parts (NOT APPLICABLE to diagnostic x-ray parts). 6. Are prototypes intended for on going product development by the importing firm, are labeled "FOR TEST/EVALUATION ONLY," and will be exported, destroyed, or held for future testing (i.e., not distributed). (Quantities Limited - see reverse.) 7. Are being reprocessed in accordance with P.L. 104-134 or other FDA guidance, are labeled "FOR EXPORT ONLY," and will not be sold, distributed, or transferred without FDA approval. B. COMPLY WITH THE PERFORMANCE STANDARDS WHICH ARE APPLICABLE AT DATE OF MANUFACTURE AND THAT A CERTIFICATION LABEL OR TAG TO THIS EFFECT IS AFFIXED TO EACH PRODUCT. COMPLIANCE DOCUMENTED IN: 1. Last annual report or Product/Initial report ______________________________ ACCESSION NUMBER of Report __________________________________________________________________ Name of MANUFACTURER OF RECORD (Filed report with FDA/CDRH) 2. Unknown manufacturer or report number; State reason: ___________________________________________________________________ C. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE BEING HELD UNDER A TEMPORARY IMPORT BOND; WILL NOT BE INTRODUCED INTO COMMERCE; WILL BE USED UNDER A RADIATION PROTECTION PLAN; AND WILL BE DESTROYED OR EXPORTED UNDER U.S. CUSTOMS SUPERVISION WHEN THE FOLLOWING MISSION IS COMPLETE: 1. Research, Investigations/Studies, or Training (attach Form FDA 766) 2. Trade Show/Demonstration; List dates & use restrictions ___________________________________________________________ D. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE HELD AND WILL REMAIN UNDER BOND; AND WILL NOT BE INTRODUCED INTO COMMERCE UNTIL NOTIFICATION IS RECEIVED FROM FDA THAT PRODUCTS HAVE BEEN BROUGHT INTO COMPLIANCE IN ACCORDANCE WITH AN FDA APPROVED PETITION. (See Form FDA 766.) 1. Approved Petition is attached. 2. Petition Request is attached. 3. Request will be submitted within 60 days. WARNING: Any person who knowingly makes a false SIGNATURE OF IMPORTER OF RECORD declaration may be fined not more than $10,000 or imprisoned not more than 5 years or both, pursuant to Title 18 U.S.C. 1001. Any person importing a non- compliant NAME AND TITLE OF RESPONSIBLE PERSON electronic product may also be subject to civil penalties of $1000 per violation, up to a maximum $300,000 for related violations pursuant to Title 21 U.S.C. 360pp. Public reporting burden for this collection of information is estimated to average 0.2 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Food and Drug Administration CDRH (HFZ-342) 2094 Gaither Road Rockville, MD 20850 An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. FORM FDA 2877 PREVIOUS EDITION IS OBSOLETE. Created by: PSC Media Arts (301) 443-2454 EF 52 Form Approved OMB No. 0910-0025 DEPARTMENT OF HEALTH AND HUMAN SERVICES PUBLIC HEALTH SERVICE FOOD AND DRUG ADMINISTRATION DECLARATION FOR IMPORTED ELECTRONIC PRODUCTS SUBJECT TO RADIATION CONTROL STANDARDS U.S. CUSTOMS PORT OF ENTRY INSTRUCTIONS 1. If submitting entries electronically through ACS/ABI, hold FDA-2877 in entry file. Do not submit to FDA unless requested. 2. If submitting paper entry documents, submit the following to FDA: a. 2 copies of Customs Entry Form (e.g. CF 3461, CF 3461 Alt, CF 7501, etc.) b. 1 copy of FDA 2877 c. Commercial Invoice(s) in English. ENTRY NUMBER DATE OF ENTRY Please leave these 3 fields blank NAME & ADDRESS OF MANUFACTURING SITE; COUNTRY OF ORIGIN This information is mandatory. You must list the name, address and country of manufacturing facility. Toshiba International Toshiba Building, 3rd Floor 1-1 Shibaura 1-Chome Minato-ku 105-8001 Japan PRODUCT DESCRIPTION Computer QUANTITY (Items/Containers) NAME & ADDRESS OF IMPORTER & ULTIMATE CONSIGNEE (if not importer) ABC Company 123 Nowhere Street New York, NY 00000 MODEL NUMBER(S) & BRAND NAME(S) Items not containers Toshiba Model # PA1023OU 1 DECLARATION: I / WE DECLARE THAT THE PRODUCTS IDENTIFIED ABOVE: (Mark applicable statements, fill in blanks, & sign) A. ARE NOT SUBJECT TO RADIATION PERFORMANCE STANDARDS BECAUSE THEY: 1. Were manufactured prior to the effective date of any applicable standard; Date of Manufacture _______________________________ . 2. Are excluded by the applicability clause or definition in the standard or by FDA written guidance. Specify reason for exclusion ______________________________________________________________. 3. Are personal household goods of an individual entering the U.S. or being returned to a U.S. resident. (Limit: 3 of each product type). 4. Are property of a party residing outside the U.S. and will be returned to the owner after repair or servicing. 5. Are components or subassemblies to be used in manufacturing or as replacement parts (NOT APPLICABLE to diagnostic x-ray parts). 6. Are prototypes intended for on going product development by the importing firm, are labeled "FOR TEST/EVALUATION ONLY," and will be exported, destroyed, or held for future testing (i.e., not distributed). (Quantities Limited - see reverse.) 7. Are being reprocessed in accordance with P.L. 104-134 or other FDA guidance, are labeled "FOR EXPORT ONLY," and will not be sold, distributed, or transferred without FDA approval. B. COMPLY WITH THE PERFORMANCE STANDARDS WHICH ARE APPLICABLE AT DATE OF MANUFACTURE AND THAT A CERTIFICATION LABEL OR TAG TO THIS EFFECT IS AFFIXED TO EACH PRODUCT. COMPLIANCE DOCUMENTED IN: 1. Last annual report or Product/Initial report ______________________________ ACCESSION NUMBER of Report Toshiba __________________________________________________________________ Name of MANUFACTURER OF RECORD (Filed report with FDA/CDRH) 2. Unknown manufacturer or report number; State reason: Purchased in USA, Used at Canadian Trade Show, Returing to the USA ___________________________________________________________________ C. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE BEING HELD UNDER A TEMPORARY IMPORT BOND; WILL NOT BE INTRODUCED INTO COMMERCE; WILL BE USED UNDER A RADIATION PROTECTION PLAN; AND WILL BE DESTROYED OR EXPORTED UNDER U.S. CUSTOMS SUPERVISION WHEN THE FOLLOWING MISSION IS COMPLETE: 1. Research, Investigations/Studies, or Training (attach Form FDA 766) 2. Trade Show/Demonstration; List dates & use restrictions ___________________________________________________________ D. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE HELD AND WILL REMAIN UNDER BOND; AND WILL NOT BE INTRODUCED INTO COMMERCE UNTIL NOTIFICATION IS RECEIVED FROM FDA THAT PRODUCTS HAVE BEEN BROUGHT INTO COMPLIANCE IN ACCORDANCE WITH AN FDA APPROVED PETITION. (See Form FDA 766.) 1. Approved Petition is attached. 2. Petition Request is attached. 3. Request will be submitted within 60 days. WARNING: Any person who knowingly makes a false SIGNATURE OF IMPORTER OF RECORD declaration may be fined not more than $10,000 or *Signature required here imprisoned not more than 5 years or both, pursuant to Title 18 U.S.C. 1001. Any person importing a non- compliant NAME AND TITLE OF RESPONSIBLE PERSON electronic product may also be subject to civil penalties of $1000 per violation, up to a maximum $300,000 for related John Smith, CEO violations pursuant to Title 21 U.S.C. 360pp. Public reporting burden for this collection of information is estimated to average 0.2 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Food and Drug Administration CDRH (HFZ-342) 2094 Gaither Road Rockville, MD 20850 An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. FORM FDA 2877 PREVIOUS EDITION IS OBSOLETE. Created by: PSC Media Arts (301) 443-2454 EF 53 Terms & Conditions - Material Handling (1 of 2) Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance of said terms and conditions will be construed when any of the following conditions are met: • The Material Handling Agreement is signed; or • Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition Services, Inc. is the Official Show Contractor; or • An order for labor and/or rental equipment is placed by exhibitor with Metropolitan 1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further, Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary. 2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means. 3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage. 4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly recommends the securing of security services from facility or show management. 5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup 6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show. Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or disappearance of exhibitor’s materials that arises out of improperly loaded materials. 7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility, Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation. 8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s reasonable control, nor for ordinary wear and tear in the handling of materials. 9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement received. 54 Terms & Conditions - Material Handling (2 of 2) Royal LePage National Sales Conference 33 Lakeside Avenue Scarborough, ON MIN 3C2, Canada Phone: 201-994-1301 Fax: 201-994-1350 September 30-October 2, 2014 Sheraton Hotel Toronto Centre 10. CLAIM(S) FOR LOSS - Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site, and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than one (1) year after the date of loss or damage occurred. a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage, or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be resolved on their own merits. b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD) per shipment whichever is less. c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special, collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses. 11. DECLARED VALUE - Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage. 12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof. 13. INDEMNIFICATION - Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising out of contributed to by any of the following: • Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’s employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC); • Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which this Cotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of Metropolitan’s equipment. • Exhibitor’s violation of Federal, State, County of Local ordinances; • Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management. 14. WAIVER & RELEASE - Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract. 15. SEVERABILITY - If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable. 55 VENDOR FORMS Vendor Forms EXHIBITOR INSURANCE APPLICATION, APPLICATION INFORMATION CANADA Applicant Phone: Applicant Fax: Name of Business: Mailing address: Postal Zip Code Province/State City Email address - REQUIRED TO RECEIVE INVOICE AND CERTIFICATE OF INSURANCE: Describe in detail all products/services to be sold/offered by you at event: EVENT INFORMATION Name of Event Organizer (to be shown on certificate of insurance): Event Name: Address Of Event Organizer: Event Address: _________________________________________________________ City Province/State Postal/Zip Code ___ ___________________________________________________ Province/State Postal/Zip Code City EVENT DATES (Including Move In and Move Out): FROM dd mm yyyy TO dd mm yyyy SCHEDULE OF COVERAGES $2,000,000 Liability Limits: General Liability (Per Occurrence and Aggregate Limit), Products and Completed Operations, Personal and Advertising Injury, Fire Damage Limit - $300,000. Medical Expense not included. Subject to $1,000 BI, PD and Expenses Deductible. $25,000 Inland Marine limit – covers your property while in transit to and from the Event Location (three days before and three days after the Event), and while on the Event premises. Subject to $1,000 deductible. Coverage is subject to underwriting review. Ineligible Risks: Alcoholic beverages, Amusement Devices, Athletic performances and stunts, Body piercing and permanent tattooing on site, Chemicals, E-Commerce selling on site, Fertilizers, Firearms, Fireworks Sales & Displays, Pyrotechnics, Games, Installation, Services or Repairs of products on Site, Live Animals, Medical Testing, On-site Equipment Sales/Rentals, Oxygen/Aromatherapy Bars, Pesticides, Pharmaceuticals, Nutraceuticals, Vitamins, Health or Dietary Supplements, Time Share Sales, Tobacco Products, Licensed or Unlicensed Motorized Vehicles, Watercraft exhibits in water. Note: There is no Liability coverage for Vehicles in Motion. Property excluded: EDP (Electronic Data Processing), audio & video equipment, watches, jewellery made of precious or semi precious stones and/or precious metals, money, bullion, securities, stamps, antiques, furs, and fine arts. I hereby appoint Brokers Trust Insurance Group Inc. as my authorized representative for this program. I am applying for insurance based on the information provided above. I hereby declare that all of the above is true and correct. With respect to this application or any change in coverages, I authorize you to collect, use and disclose information as permitted by law for the purposes necessary to assess the risk, investigate and settle claims, and detect and prevent fraud, and analyzing business results. Please Print Your Name: Signature: DD MM YYYY The above insurance program will only be offered if the application form is signed and completed in full, and the payment and the application form are received in our offices prior to the opening show date. Completion of this application does not automatically bind coverage. We reserve the right to review all risks following online binding for underwriting compliance. Premium and fee are minimum, retained and fully earned. No refunds. Coverage is void if payment is returned N.S.F. NSF fee of $50 will apply. A full copy of this policy is available upon request or online at www.exhibitorinsurance.com. A copy of the certificate is available to your Show Organizer upon their request. PAYMENT INFORMATION: In CAN Funds ▼ Please Select Preferred Rate Regular Rate Payment received at least 14 days before show Payment received 13 days or less before show TOTAL Payment type: Liability * Higher limits available for an additional premium Only Liability + Property $25,000* Premium $46 + Fee $109.32 + RST = $159 Premium $71 + Fee$118.32 + RST = $195 Premium $46 + Fee $125.32 + RST = $175 Premium $71 + Fee$133.32 + RST = $210 $CAN Card#______________________________ Expiry Date $CAN mm yy If mailing a cheque, please remit payment to: (The payment due on the Credit Card statement will be in the name of www.ExhibitorInsurance.com) Brokers Trust Name of the Credit Card Holder: __________________________________________________________________ Insurance Group Inc. 434 North Rivermede Rd. Suite 3, Concord, ON L4K 3M9 Phone: 905-695-2971 Fax: 905-760-2260 Fill in your credit card billing address if it is different from mailing address above, to process your payment: _______________________________________________________________________________________________ Date: ____/_____/______ Cardholder Signature _______________________________________________ I agree to pay above total according to my card issuer agreement. Download Exhibitors Insurance Application at www.exhibitorinsurance.com and FAX the completed application to 905-760-2260 56 VOICE & DATA REQUEST FORM The Sheraton Centre Toronto Hotel 123 Queen Street West Toronto, Ontario - M5H 2M9 [email protected] 416-947-4963 FAX 947-4849 Company Information COMPANY NAME: COMPANY ADDRESS: CONTACT: TELEPHONE: FAX: email: Show Information MEETING ROOM: BOOTH NUMBER (If applicable): INSTALLATION DATE & TIME: DISCONNECTION DATE & TIME: Payment Information Please provide email address of person who will be entering payment information. A secure link to Starwood's online credit card authorization system will be sent to that person. Services available for order Phone and Modem Services Modem access for dial up (installation only) Phone access with standard phone (installation only) Credit Card Access Line (dial "9" access only) ISDN (installation only -256k / all ISDN will be billed 30 days out for any line usage) Daily Equipment Rental & Services Conference Phone rental (per day) Voicemail box rental (per line) High Speed Internet Services High-speed internet - per computer (first day) Additional Days (per computer) Wireless Internet Services Wireless High-speed internet - per computer (first day) Additional Days (per computer) Mike Units Rental (two-way radios & cellular access) Unit rental for two way only (per day) Unit rental for two- way & local access only (per day) Unit rental for two- way-local-long distance(per day) Phonebook Programming (per unit) Quantity Quantity Quantity Quantity Quantity @ @ @ @ Price (unit) $175.00 $175.00 $175.00 $350.00 @ @ Price (unit) $150.00 $25 @ @ Price (unit) $350.00 $50 @ @ Price (unit) $350.00 $50 @ @ @ @ Price (unit) $35.00 $45.00 $50.00 $5.00 NOTE: * All request forms must include a credit card number or P.O. number to insure installation. * All local calls are charged at $2.00 per call for the first 20 minutes and 15cents per minute there after * Toll-free, collect and credit card calls are charged $2.00 per call plus 15cents per minute after the first 20 minutes. * Long distance will be charged as used. * All calls are subject to GST. * All requests must be received 5 business days prior to the convention or meeting. * Any cancellations must be received 2 days prior to the convention or meeting or charges will apply. * Equipment provided will be the responsibility of the requester. If lost or damaged, charges will apply. * ISDN lines have a 30day bill back period for line usage. * Prices subject to change without notice 57 ExhibitPowerandAudioVisualservices RoyalLePageNationalSalesConference SheratonCentreTorontoHotel September30–October1,2014 HellofromPSAVattheSheratonCentreTorontoHotel! We would like to take this opportunity to welcome you to the upcoming 2014RoyalLePageNationalSalesConference. PSAVistheexclusiveproviderofExhibitPowerandthepreferredsupplier forAudioVisualserviceshereattheSheratonCentreTorontoHotel. Should you require Power and/or Audio Visual services for your exhibit, simplyplaceyourorderonlinebyvisitingthelinkbelow: (http://partner.psav.com/TheSheratonCentreTorontoHotel/Products_and_Services/Exhibitor_Services.aspx) If you have any questions or require assistance in ordering your services, contact us at directly at 416.304.1354 or via email: [email protected] Weappreciateyourbusinessandlookforwardtoworkingwithyou! Sincerely, ThePSAVSheratonCentreTorontoTeam 58 Sheraton Centre Toronto 123 Queen Street West Toronto Ontario M5H 2M9 ph. 416 304 1354 Fax. 416 304 0113 [email protected] Price (1 Day) Price (2 Day) Price (3 Day - max per week charge) 7.5 Amp - 120 Volt Dedicated Circuit - Exhibit set-ups only $138.65 $197.65 $256.65 15 Amp - 120 Volt Dedicated Circuit - Exhibit set-ups only $179.95 $280.25 $380.55 20 Amp - 120 Volt Dedicated Circuit $256.65 $433.65 $610.65 15' Extension Cord and Power bar $23.60 $47.20 $70.80 Price (1 Day) Price (2 Day) Price (3 Day - max per week charge) 19" LCD Monitor (for Computer only) SD 4:3 $238.95 $398.25 $557.55 23" LCD Monitor (for Computer only) - 16:9 $238.95 $398.25 $557.55 32" Flat Panel Monitor - 16:9 $433.65 $787.65 $1,141.65 46" Flat Panel Monitor with Stand - 16:9 $761.10 $1,362.90 $1,964.70 55" Flat Panel Monitor with Floor stand - 16:9 $855.50 $1,551.70 $2,247.90 Laptop Computer $463.15 $846.65 $1,230.15 Price (1 Day) Price (2 Day) Price (3 Day - max per week charge) DVD player $179.95 $280.25 $380.55 Digital File Playback unit $179.95 $280.25 $380.55 Small Powered Speaker - for computer or ipod/mp3 player $144.55 $209.45 $274.35 Wireless Microphone: Handheld or Lavaliere with 2 speaker Sound system $539.85 $1,000.05 $1,460.25 Power Distribution Services Video/Computer Monitors and Accessories Audio Equipment Prices above include setup/dismantle labour charge (1 hour ) and 18% service charge DOES NOT INCLUDE HST All equipment is charged on a per day basis. * For Any Other Requests That Are Not Listed Please Contact (416) 304 1354 for Pricing * * PSAV is the Exclusive Rigging Provider at the Sheraton Centre Toronto. Only PSAV riggers may hang items overhead. If any Sign or Banner hanging is required please contact us for pricing * 59
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