Exhibitor Services Manual
Royal LePage National Sales Conference
September 30- October 2, 2014
Sheraton Hotel Toronto Centre
Canada
Presented By
Yesterday’s Values
Headquarters
115 Moonachie Avenue
Moonachie, NJ 07074
201.994.1300 phone
201.994.1350 fax
Metropolitan Exposition Services, Inc.
Edison
97 Sunfield Avenue
Edison, NJ 08837
732.346.0800 phone
732.346.0811 fax
Tomorrow’s Vision
Delivered Today
Toronto
33 Lakeside Avenue
Scarborough, ON MIN 3C2
Canada
Las Vegas
5220 Cameron Street
Las Vegas, NV 89118
702.435.7483 phone
702.435.7417 fax
www.metro-expo.com
1
Table of Contents
Table of Contents........................................................................................................................................................................................ 2
GENERAL INFORMATION
Show Information....................................................................................................................................................................................... 3
PAYMENT INFORMATION
Payment Authorization Form...................................................................................................................................................................... 5
Third Party Billing Request........................................................................................................................................................................ 6
FURNITURE & ACCESSORIES
Furniture & Acessories............................................................................................................................................................................... 7
Draped Tables............................................................................................................................................................................................. 8
Standard Furniture & Accessories Order Form.......................................................................................................................................... 9
Executive Collection................................................................................................................................................................................. 10
Executive Collection Order Form............................................................................................................................................................. 12
Standard Carpet Order Form..................................................................................................................................................................... 13
EXHIBIT & DISPLAY SOLUTIONS
Rental Exhibits.......................................................................................................................................................................................... 14
Products & Services.................................................................................................................................................................................. 22
Signage & Graphics Order Form.............................................................................................................................................................. 29
Graphic File Compatibility Info................................................................................................................................................................ 30
LABOR & RIGGING
Labour Order Form................................................................................................................................................................................... 31
Key Information Page............................................................................................................................................................................... 32
Official Contractor Information................................................................................................................................................................ 33
Exhibitor Appointed Contractor Notification............................................................................................................................................ 34
MATERIAL HANDLING & SHIPPING INFORMATION
Shipping Bulletin...................................................................................................................................................................................... 35
Shipping/Material Handling Guidelines (1 of 2)...................................................................................................................................... 36
Shipping/Material Handling Guidelines (2 of 2)...................................................................................................................................... 37
Shipping Information................................................................................................................................................................................ 38
Material Handling Order Form................................................................................................................................................................. 39
Shipping Labels........................................................................................................................................................................................ 40
TRANSPORTATION
Commerce Forms...................................................................................................................................................................................... 41
Terms & Conditions - Material Handling (1 of 2).................................................................................................................................... 54
Terms & Conditions - Material Handling (2 of 2).................................................................................................................................... 55
VENDOR FORMS
Vendor Forms............................................................................................................................................................................................ 56
2
Show Information
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
Metropolitan Exposition Services, Inc. is pleased to be the official Decorator and Service
Contractor for Royal LePage National Sales Conference, being held, September 30, 2014 at the
Sheraton Hotel Toronto Centre.
Enclosed, you will find all the necessary information and order forms for this event. Please read
and complete each form carefully and return completed forms to us as soon as possible so that
we may provide you with expedient service.
EACH EXHIBIT BOOTH INCLUDES:
●
●
●
●
●
●
8' High Back Wall Drape
3' High Side Rail Drape
(1) 6' x 30" Draped Table
(2) Upholstered Side Chairs
(1) Wastebasket
(1) 7" x 44" ID Sign
EVENT SCHEDULE:
Exhibitor Move-In:
Tuesday
September 30, 2014
9:00am-12:00pm
Show Hours
Tuesday
September 30, 2014
12:00pm-5:00pm
Wednesday
October 1, 2014
9:00am-4:00pm
Exhibitor Move-Out:
Wednesday
October 1, 2014
4:00pm-9:00pm
Force Freight/Clear Floor
Wednesday
October 1, 2014
9:00pm
Metropolitan Exposition will begin returning empty shipping containers at 3:00pm on October
1, 2014 this process should take approximately two (2) hour. Please keep this in mind when
scheduling labour and freight pick-up.
All carriers must check-in for pick-up no later than 3:00 pm on Wednesday, October 1 2014.
3
Show Information
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
IMPORTANT DEADLINES Please check all order forms for additional deadlines
FURNITURE & CARPET
Deadline date for advance order discount:
September 15, 2014
FREIGHT
Shipments begin arriving at warehouse:
August 25, 2014
Warehouse shipments deadline
September 22, 2014
Shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Advance shipping to Metropolitan Exposition Warehouse:
This is the preferred method of shipping. This ensures timely delivery of freight directly to your booth at show site.
Royal LePage National Sales Conference
[Exhibiting Company Name]
[Booth #]
c/o The Commerce Trade Show Logistics
Group
1600 Courtneypark Dr E Unit 2
Mississauga, ON LST 2WB
Canada
Advance shipments can arrive beginning on:
August 25, 2014
Advance shipment deadline (avoid surcharges)
September 22, 2014
Warehouse receiving hours are 8:00am – 4:00pm
Direct shipping to Sheraton Hotel Toronto Centre:
Royal LePage National Sales Conference
[Exhibiting Company Name]
[Booth #]
c/o Metropolitan Exposition Services, Inc.
Sheraton Hotel Toronto Centre
123 Queen St. West
Toronto, Ontario M5H 2M9
Shipments can arrive to show site:
September 29, 2014
Do not ship any materials to Sheraton Hotel
Toronto Centre
before this time frame.
Sheraton Hotel Toronto Centre will not
accept any shipments.
We are here to ensure that you have a pleasant and successful show. Should you have any questions or require
assistance regarding Metropolitan Exposition’s equipment or services, please contact our Exhibitor Services
Department as follows:
Phone:201.994.1301
Fax:201.994.1350
E-Mail:[email protected]
Web Site:
www.metro-expo.com
4
Payment Authorization Form
201.994.1300 (main) 201.994.1350 (fax)
201.355.4109 (main) 201.355.4145 (fax)
201.340.2290 (main) 201.340.2108 (fax)
Company:
Booth:
Address:
[Show Name]
Phone:
Ordered by (Print):
Email Address:
Fax:
CALCULATE ESTIMATED TOTALS
Furnishings and Accessories Order Forms
Signage & Graphics Order Form
Executive Collection Order Form
Labour Orders
Standard Carpet Order Form
Material Handling Orders
Rental Exhibit Booth Package & Accessories
Other (specify) ______________________________________
Total Estimate with tax to Metropolitan Exposition Services, Inc.
Please initial for estimates for Metropolitan Exposition Services, Inc.
Total Estimate to Metropolitan Exposition Transportation, Inc.
Metro-Trans Estimated Charges
Please initial for estimates for Metropolitan Exposition Transportation, Inc.
PAYMENT AUTHORIZATION
YOUR SIGNATURE ON THIS PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS & CONDITIONS INCLUDED ON THIS FORM AND IN YOUR SERVICE MANUAL.
#1 - Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc., will each have separate charges and invoices, as
applicable. Do not combine services or payments.
#2 - Metropolitan Exposition Transportation Inc. requires credit card payment as the only acceptable method of payment.
Company Check -Make payable to Metropolitan Exposition Services and/or MetroMultiMedia and reference Royal LePage National Sales Conference. Mail to 33 Lakeside
Avenue Scarborough, ON MIN 3C2.
* Please Note - Return checks are subject to a $25.00 bounced check fee. ALL CHECKS REQUIRE A CREDIT CARD BACKUP.
Wire Transfers -If paying by wire transfer for Metropolitan Exposition Service or MetroMultiMedia, please include a $25.00 surcharge for bank fees. Please call for wire
transfer details.
Credit Card -For your convenience, Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. will use this authorization
to charge your credit card account for your advance orders, not paid by check or wire, and any additional amounts incurred as a result of show site orders placed by your
representative. These charges may include all Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation, Inc. charges, and any
charges that Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., or Metropolitan Exposition Transportation Inc., may be obliged to pay on your behalf, including
without limitation, any material handling charges and/or labour charges. Please complete the information requested below.
□ AMEX
□ VISA
□ MasterCard
EXP. DATE
Account Number
Security Code
Visa/MasterCard (3 Digits), Amex (4 Digits)
Cardholder Printed Name:__________________________________________________________________________________________
Cardholder Billing Address: ________________________________________________________________________________________
City/Province/Postal code:__________________________________________________________________________________________
*** The cardholder named above hereby authorizes Metropolitan Exposition Services, Inc., MetroMultiMedia Inc., and Metropolitan Exposition Transportation Inc.
to charge my credit card for the actual costs of the services estimated above and any additional service and amount including, but not limited to, labour to install or
dismantle booth and or material handling. If my carrier fails to pick up my freight before the published forced freight time, I acknowledge and agree that I will incur
charges from Metropolitan Exposition Transportation, Inc. If there is any intent to commit fraud, I will be held to full extent of the law.
CARDHOLDER SIGNATURE: DATE: PAYMENT POLICY: -Metropolitan Exposition Services, Inc., MetroMultiMedia, Inc. and Metropolitan Exposition Transportation, Inc., each require payment of estimated
costs in full, including applicable taxes, at the time services are ordered. All services will be denied without complete payment. All adjustments to charges are to be made at show
site. NO CREDITS WILL BE MADE AFTER SHOW CLOSING.
TAX EXEMPT STATUS: -If you are exempt from paying sales tax, you must forward a certificate of exemption for the state in which the services are to be used at or prior to
the time of payment. Resale certificates are not valid unless you are rebilling these charges to your customer. (All Metro Trans services are non-taxable)
EQUIPMENT: -You are responsible for payment on any Metropolitan Exposition Services, Inc. rental equipment within your booth.
By signing this form you acknowledge and agree that if your order is received after the Discount Price Deadline Date you are subject to higher rates.
5
Third Party Billing Request
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
You may arrange for a third party to handle your display and be billed for services. Both companies must complete this form
in its entirety and return by the deadline date. It is understood and agreed that the exhibiting company is ultimately responsible for payment of all charges. If the named third party does not pay the invoice before the last day of the show, all charges
will revert to you, the exhibiting company. All invoices are due and payable upon receipt.
Exhibiting Company: Address: City, Province, Postal Code: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization:
□ AMEX □ VISA □ MasterCard
Account Number
Visa/Master Card (3 Digits), Amex (4 Digits)
Security Code
EXP. DATE
Cardholder Printed Name: Cardholder Billing Address: City/Province/Postal Code: The items checked below are to be invoiced to the Exhibiting Company:
□ All Services
□ I&D Labour
□ Metropolitan Exposition Transportation
□ Rental Furniture □ Signs
□ Material Handling
□ MetroMultiMedia □ Other (specify): Cardholder Signature: Third Party Name:
Address: City, State, Zip: Phone: Fax: Authorized By (Print): Email: Credit Card Charge Authorization:
□ AMEX □ VISA □ MasterCard
Account Number
Visa/Master Card (3 Digits), Amex (4 Digits)
Security Code
EXP. DATE
Cardholder Printed Name: Cardholder Billing Address: City/State/Zip: The items checked below are to be invoiced to the Third Party:
□ All Services
□ I&D Labour
□ Metropolitan Exposition Transportation
□ Rental Furniture □ Signs
□ Material Handling
□ MetroMultiMedia □ Other (specify): Cardholder Signature: 6
Furniture & Acessories
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
Furniture & Accessories
Side Chair
Sonic Chair
Black Leather Stool
Gas Lift Stool
Item #: F-1
Item #: F-2
Item #: F-3
Item #: F-4
Counter Stool
Steno Chair
Round Pedestal Table 30”
Round Pedestal Table 18”
Item #: F-5
Item #: F-6
Item #: F-7
Item #: F-8
Sign Holder
Easel
Waste Basket
Bar Fridge
Item #: F-9
Item #: F-10
Item #: F-11
Item #: F-12
Garment Rack
Chrome Stanchions & Rope
Desktop Literature Holder
Cascade Literature Holder
Item #: F-13
Item #: F-14
Item #: F-15
Item #: F-16
7
Draped Tables
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
Draped Tables
**Order form enclosed**
30” High Draped Tables
DT-1
DT-2
DT-3
DT-4
4’l x 24”d x 30”h
6’l x 24”d x 30”h
8’l x 24”d x 30”h
4th Side Draped
42” High Draped Tables
DT-5
DT-6
DT-7
DT-8
4’l x 24”d x 42”h
6’l x 24”d x 42”h
8’l x 24”d x 42”h
4th Side Draped
30” UnDraped Tables With Vinyl Top
DT-9
4’l x 24”d x 30”h
DT-10 6’l x 24”d x 30”h
DT-11 8’l x 24”d x 30”h
42” UnDraped Tables With Vinyl Top
DT-12 4’l x 24”d x 42”h
DT-13 6’l x 24”d x 42”h
DT-14 8’l x 24”d x 42”h
Drapery Colours
Black
Silver
White
TerraCotta
Gold
Green
Navy
Red
Carpet Colours
Black
Grey
Burgundy
Navy
Red
Green
**We provide sample drape and colour swatches upon request**
8
Standard Furniture & Accessories Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
September 15, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Discount
Price
Standard
Price
Specify
Colour
Side Chair
$38.12
$57.17
N/A
Sonic Chair
$31.50
$47.25
N/A
Black Leather Stool
$89.25
$133.88
N/A
Gas Lift Stool
$78.75
$118.13
N/A
Counter Stool
$50.40
$75.60
N/A
Steno Chair
$54.60
$81.90
N/A
4’ x 30” Undraped Table
$47.25
$70.88
N/A
6’ x 30” Undraped Table
$57.75
$86.63
N/A
Qty.
CHAIRS
UNDRAPED
TABLES
UNDRAPED
COUNTERS
Description
8’ x 30” Undraped Table
$71.93
$107.89
N/A
4’ x 42” Undraped Counter
$63.53
$95.29
N/A
6’ x 42” Undraped Counter
$73.50
$110.25
N/A
8’ x 42” Undraped Counter
$88.73
$133.09
N/A
Total Price
D r a p e Ta b l e C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPED
TABLES
4’ x 30” high Draped Table
$74.96
$112.44
6’ x 30” high Draped Table
$95.29
$142.93
8’ x 30” high Draped Table
$113.07
$169.61
4th side Draped – 30”
$35.57
$53.36
D r a p e C o u n t e r C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPED
COUNTERS
4’ x 42” high Draped Counter
$104.18
$156.27
6’ x 42” high Draped Counter
$121.97
$182.95
8’ x 42” high Draped Counter
$141.03
$211.54
4th side Draped – 42”
$41.93
$62.89
D r a p e C o l o u r s : B l a c k , B l u e , W h i t e , B u r g u n d y , F o r e s t G r e e n , R e d , G r a y , Te a l
DRAPE
PEDESTAL
TABLES
MISCELLANEOUS
Sign Holder
$52.50
$78.75
N/A
Bar Fridge
$204.75
$307.13
N/A
Round Pedestal Table 30"
$103.95
$155.93
N/A
Round Pedestal Table 18"
$103.95
$155.93
N/A
Chrome Easel
$41.58
$62.37
N/A
Garment Rack
$73.50
$110.25
N/A
Desktop Literature Holder
$52.50
$78.75
N/A
Cascade Literature Holder
$26.25
$39.38
N/A
Wastebasket
$13.86
$20.79
N/A
Retractable Stanchion
$68.15
$102.22
N/A
*If a colour is not checked a default colour will be chosen*
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be
no refund for items called after installation. NO EXCEPTIONS.
9
E x e c u t i v e
BA-7 LITERATURE
STAND
BS-19 WIREBACK
CHROME FRAME BAR
STOOL WHITE SEAT
CT-5 ROUND 39X15
CHROME COFFEE
TABLE WHITE PLEXI
C o l l e c t i o n
BS-1 WIRE BACK CHROME
FRAME STOOL WITH GREY
SEAT
CRU-9 24 SQ CRUISER ALUMINUM LAMINATE TOP
CHROME BASE
CT-7 ROUND 32X15
CHROME COFFEE TABLE
WHITE PLEXI
BS-4 EQUINO WHITE
BAR STOOL
CT-4 BLACK GLASS
COFFEE TABLE 24X48
STEEL LEGS
CU-1 30X30X42IN H
CORNER UNIT WHITE
PLEXI
E X E C U T I V E
C O L L E C T I O N
SS-2 CORBUSIER
LOVESEAT
SS-3 CORBUSIER
SINGLE
SS-43 BARCELONA
RED CUBE
SS-45 CONTEMPORARY WHITE BENCH
SS-46 CONTEMPORARY WHITE CUBE
SS-47 CONTEMPORARY BLACK CUBE
11
Executive Collection Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 15, 2014
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Qty.
Item #
Description
Discount
Price
Standard
Price
SS-2
Toronto Loveseat - 56" X 28 1/2" X 28"H
$298.86
$448.28
SS-3
Toronto Single - 35" X 28 1/2" X 28"H
$213.10
$319.65
SS-43
Vancouver Red Cube 17 1/2" Sq X 16" H
$103.95
$155.93
SS-45
Comtemporary White Bench (L) 43" (D) 19" (H) 18 1/2"
$207.90
$311.85
SS-46
Contemporary White Cube 18" X 18" X 18"H
$103.95
$155.93
SS-47
Contemporary Black Cube 18" X 18" X 18"H
$103.95
$155.93
CT-4
Black Glass Coffee Tables Steel Frame - 24" X48" X 15 1/2"H
$116.94
$175.42
CT-5
Round 39" X 15"H Chrome Coffee Table White Plexi
$116.94
$175.42
CT-7
Round 32" X 15"H Chrome Coffee Table White Plexi
$116.94
$175.42
CRU-9 24" Sq. Cruiser Aluminum Laminate Top Chrome Base (H) 42"
$103.95
$155.93
BS-1
Wire Back Chrome Frame Stool With Grey Seat 17 1/2"W X 18"D X
45"H
$103.95
$155.93
BS-4
Equino White Bar Stool 14"W X 16"D X Low 26"H High 36"H
$114.35
$171.52
BS-19
Wireback Chrome Frame Bar Stool White Seat 17 1/2"W X 18"D X
45"H
$103.95
$155.93
BA-7
Literature Stand Chrome Finish - 12"W X 12"D X 60"H
$103.95
$155.93
CU-1
28"W X 28"D X 42"H Corner Unit With Plexi
$233.89
$350.83
Total
Price
For more from this Executive Collection, please call our
Exhibitor Services Department at 201-994-1301
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation
Policy: Items
cancelled
after
move-in begins
will result in a10
50%
re-stocking
fee. There will be
Cancellation
Policy:
Executive
Furnishings
are non-refundable
days
prior to move-in.
no refund for items called after installation. NO EXCEPTIONS.
12
Standard Carpet Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Discount Deadline Date
September 15, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Remember to order utilities in advance.
All utility lines must be installed before carpet installation.
STANDARD CARPET
Price includes delivery, installation, carpet tape and removal.
Custom cut carpet is required for all booths longer than 30’ or booths configured as an island or peninsula.
Multiples are not available in the same colour. No exceptions.
Colours Available - Please check desired colour:
If a colour is not checked a default colour will be chosen
*These colours are approximate and serve only as an example. Your actual carpet colour will vary.
□ Black
Qty.
□ Blue
□ Green
□ Gray
□ Red
Item
Discount
Standard
10’ x 10’ Booth Carpet
$183.65
$275.47
10’ x 20’ Booth Carpet
$341.88
$512.82
10’ x 30’ Booth Carpet
$706.86
$1,060.29
□ Burgundy
Total
PADDING & VISQUEEN
Price includes delivery, installation, carpet tape and removal.
Minimum order of 100 square feet is required.
Qty.
Item
Discount
Standard
Carpet Padding - 1/2”
$1.21 sq.ft.
$1.82 sq.ft
Visqueen Plastic Covering
$0.49 sq.ft
$0.73 sq.ft.
Booth Size: Length _______ ft
x Width _______ ft
=
Total
__________ sq.ft.
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
CancellationPolicy:
Policy:Any
Items
cancelled
aftercancelled
move-in begins
will result50%
in aafter
50%move-in
re-stocking
fee.and
There
willafter
be
Cancellation
Standard
Carpet
will be charged
begins
100%
refundCut
for Carpet
items called
NO EXCEPTIONS.
installation.no
Custom
ordersafter
are installation.
non-refundable
2 weeks prior to move-in.
13
Rental Exhibit 1A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount$1,877.59
Standard $2,816.38 Gold
*Electrical not included
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● (3) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount$2,678.00 Standard $4,017.01
*Deadline for graphics is (2) weeks before the show open. Any
graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $4,648.85 Standard $6,973.28
Package Includes:
● (3) White Straight Shelves
● (3) Arm Lights*
● Full Graphics or Colour Panels
● (1) 42” TV with Stand & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
14
Rental Exhibit 2A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) 1M x 8’ Curved Graphic Panel
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $2,524.24 Standard $3,786.36
Gold
*Electrical not included
Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) 1M x 8’ Curved Graphic Panel
● (2) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount$3,065.94 Standard $4,598.91
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount$4,708.77 Standard $7,063.15 Package Includes:
● (4) White Straight Shelves
● (3) Arm Lights*
● (1) Lightbox*
● Full Graphics or Colour Panels
● (1) 42” TV on Wall Mount & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
15
Rental Exhibit 3A 10’ x 10’
Silver
*Electrical not included
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● (1) Header with Company Name
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $3,479.39
Standard $5,219.08
Gold
*Electrical not included
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● (2) Back Wall Graphic Panels
● (2) Backwall Graphics (Bottom Panel)
● (1) Graphic Header
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $4,190.87 Standard $6,286.30
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount$5,995.38 Standard $8,993.08
Package Includes:
● (4) ½ M Shelves
● (2) Arm Lights*
● Full Graphics or Colour Panels
● (1) 42” TV on Wall Mount & DVD Player*
● (1) 30” Black Pedestal Table
● (3) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10’ x 10’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
16
Rental Exhibit 1B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M x ½ M x 42” Cabinet
● (1) Headers with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $3,615.97 Standard $5,423.95
Gold
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M x ½ M x 42” Cabinet w/ Graphic
● (6) Back Wall Graphic Panels
● (3) Graphic Headers
● (1) 42” TV on Wall Mount & DVD Player*
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $6,498.85
Standard $9,748.27
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $8,583.29
Standard $12,874.93
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● 1M x ½ M x 42” Cabinet w/ Graphic
● Full Graphics or Colour Panels
● (2) 42” TVs on Wall Mounts & DVD Players*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Drayage Discount on First 200lbs
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
17
Rental Exhibit 2B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter
● (2) 1M x 8’ Curved Graphic Panels
● (1) 4M Header with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $4,164.86 Standard $6,247.28
Gold
*Electrical not included
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter w/ Graphic
● (2) 1M x 8’ Curved Graphic Panels
● (4) Back Wall Graphic Panels
● (1) Graphic Header
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $5,369.52 Standard $8,054.28
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $7,615.67
Standard $11,423.51
Package Includes:
● (8) White Straight Shelves
● (6) Arm Lights*
● (1) 1M Radius x 42” Counter w/ Graphic
● (2) Lightboxes*
● Full Graphics
● (1) 42” TV on Wall Mount & DVD Player*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10' x 20' Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Drayage Discount on First 200 lbs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
18
Rental Exhibit 3B 10’ x 20’
Silver
*Electrical not included
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● (2) Headers with Company Name
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $4,660.33 Standard $6,990.50
Gold
*Electrical not included
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● (6) Back Wall Graphic Panels
● (3) Graphic Headers
● (2) Counter Tops & Counter Graphics
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Material Handling of Exhibit
Discount $6,649.24 Standard $9,973.86
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee*
Platinum
*Electrical not included
Discount $8,733.68
Standard $13,100.52
Package Includes:
● (6) White Straight Shelves
● (6) Arm Lights*
● Full Graphics or Colour Panels
● (2) Counter Tops & Counter Graphics
● (1) 42” TV on Wall Mount & DVD Player*
● (2) 30” Black Pedestal Tables
● (6) Black Designer Arm Chairs
● Choice of Metal Colour (Silver Dust, Silver Vein or White)
● 10’ x 20’ Standard Carpet w/ Visqueen
● Installation and Dismantle Labour
● Drayage Discount on First 200 lbs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
19
Rental Exhibit Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 15, 2014
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: STANDARD BOOTH CARPET
□ Black
□ Blue
□ Green
□ Gray
□ Red
□ Burgundy
STANDARD BOOTH OPTIONS
The following colours are available for panel options:
Silver and Gold Rental Exhibit Panel Colours
□ White (PVC) □ Black (Fabric) □ Gray (Fabric)
Platinum Rental Exhibit Metal Panel Colours
□ Silver
HEADER IDENTIFICATION SIGN
Header will be produced on White Fascia with Black Lettering. Please indicate exactly how you would
like your company name to appear.
*Must receive header logo (2) weeks before the show open. Any logo
turned in later will incur a 35% rush fee*
Please contact a Metropolitan Exposition Exhibit Sales Team Member
for more information at [email protected]
(P) 201-994-1303 (F) 201-994-1350
Cancellation Policy: Items cancelled prior to the show will result in a 50% re-stocking fee.
There will be NO REFUNDS for items cancelled at show site. NO EXCEPTIONS.
20
Rental Exhibit Order Form
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 15, 2014
Royal LePage National
Sales Conference
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Description
1A Rental Exhibit
10 x 10
2A Rental Exhibit
10 x 10
3A Rental Exhibit
10 x 10
1B Rental Exhibit
10 x 20
2B Rental Exhibit
10 x 20
3B Rental Exhibit
10 x 20
Discount Price Standard Price
Silver
$1,877.59
$2,816.38
Gold
$2,678.00
$4,017.01
Platinum
$4,648.85
$6,973.28
Silver
$2,524.24
$3,786.36
Gold
$3,065.94
$4,598.91
Platinum
$4,708.77
$7,063.15
Silver
$3,479.39
$5,219.08
Gold
$4,190.87
$6,286.30
Platinum
$5,995.38
$8,993.08
Silver
$3,615.97
$5,423.95
Gold
$6,498.85
$9,748.27
Platinum
$8,583.29
$12,874.93
Silver
$4,164.86
$6,247.28
Gold
$5,369.52
$8,054.28
Platinum
$7,615.67
$11,423.51
Silver
$4,660.33
$6,990.50
Gold
$6,649.24
$9,973.86
Platinum
$8,733.68
$13,100.52
Total Price
*Deadline for graphics is (2) weeks before the show open.
Any graphics turned in late will incur a 35% rush fee
Please contact a Metropolitan Exposition Exhibit Sales Team Member
for more information at [email protected]
(P) 201-994-1303 (F) 201-994-1350
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation Policy: Items cancelled after move-in begins will result in a 50% re-stocking fee. There will be
no refund for items called after installation. NO EXCEPTIONS.
21
Retractable Banner Stands
ValueStand Retractable banner stands provide
the ultimate in convenience and style. They are
lightweight and set-up in less then a minute. The
graphic comes pre-installed so the display is
immediately ready to go.
Value
ValueStand
• Built to fit any Budget
• Made from the highest
quality components
Replaceable Graphic
Unlike most systems, ValueStand
is designed to allow the graphic to be changed
quickly and easily without tools or additional
hardware.
Options
Available in Single Sided/ValueStand
or Double Sided/BrandStand 2
** Base Unit Availabe in Silver or Black
*Deadline for graphics is (2) weeks before the
show open. Any graphics turned in late will
incur a 35% rush fee*
*There will be a 35% rush charge for any banner stand order that is needed in less than 5
days*
Includes:
Durable Nylon Carrying Bag
Collapsible Pole
Reusable Snap-Lock Profile
Rewind Tool
Base Unit **
Art Area
Main Graphic 33.5”w x 79”h
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
22
Banner Stand Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
Deadline Date
September 15, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Select Base Colour (If not selected default will be silver) □ Black
Qty.
□ Silver
Description
Discount
Standard
Single Sided VALUESTAND with Graphic*
$344.13
$447.37
Total
Banner Stands will be shipped within 5 business days from approval of art work.
There will be 35% rush charge for any banner stand order that is needed in less than 5 days.
SHIPPING & HANDLING NOT INCLUDED IN PRICE
* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.
If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic
requirements you have for an additional charge.
*We cannot guarantee timely delivery for any banner stand that is ordered in less than 5 days*
Please contact us at 201.994.1303 if you have any questions or need additional information.
Art Preparation Guidelines
These guidelines aid in the efficiency of the production process and help us to produce
the best quality print for you in the timeline you desire.
Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format.
Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.
● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.
● Do not apply global effects.
● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.
● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience
printing difficulties and undesired results. Transparent colours are affected when underlying colours need to be adjusted.
Define colour as persentage of spot colour when appropriate to image.
● When sending Photoshop files, include a layered PSD file.
● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.
● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Colour Mode = CMYK
● Provide colour matching information with your art files. Specify Pantone colours or send colour copy, proof, or colour chip
to match to.
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
All orders are non-refundable once ordered and proccessed.
23
Quick Fab ™
Impress customers with a high impact Quick Fab™
pop-up display. This economical and lightweight
display has an interchangeable fabric graphic
Quick Fab Curve
that collapses down with the frame and fits
within a duffel size bag.
● Quick & Easy Set-up
● Quality Workmanship
● Replaceable Graphic
● Portable
● There will be a 35% rush charge for any Quick
Fab order that is needed in less than 10 days*
Includes:
Hard Case with Table
27.5"w x 16"d x 38"h o.d.
Frame
Quick Fab Curve Size: 114" Wide x 88" High x 12" Deep
Quick Fab Flat Size: 117" Wide x 88" High x 12" Deep
Light Package
Two 150 Watt Lights
Pop-up Podium
Includes Frame, Soft Case & Graphic
Options
Printed Case
Wrap
Backlit Kit
Only for 4' x 3' Curved
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
24
Quick Fab Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Deadline Date
September 15, 2014
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Qty.
Description
Standard
Quick Fab Curve (Includes Frame, Backwall Graphic, Hard Case, 2 Lights)
$2,530.60
Quick Fab Curve with Backlit Kit (Includes Frame, Backwall Graphic, Hard Case, 2 Lights)
$3,623.00
Quick Fab Flat
$2,631.43
Graphic for Hard Case
$330.16
Podium with Graphic
$506.92
Total
Quick Fab walls will be shipped within 10 business days from approval of art work.
There will be 35% rush charge for any Quick Fab order that is needed in less than 10 days.
SHIPPING & HANDLING NOT INCLUDED IN PRICE
* Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below.
If you require a graphic designer Metropolitan Exposition Services, Inc., can meet any graphic requirements you have
for an additional charge.
*We cannot guarantee timely delivery for any Quick Fab that is ordered in less than 10 days*
Please contact us at 201.994.1303 if you have any questions or need additional information.
Art Preparation Guidelines
These guidelines aid in the efficiency of the production process and help us to produce
the best quality print for you in the timeline you desire.
Accepted file formats: Adobe Illustrator .eps or .ai; Adobe Photoshop .psd, .tif or .eps files. Submit file in native file format.
Using alternate art file formats may result in printing difficulties, undesired results, and additional art preparation charges.
● Convert all fonts to outlines and/or Rasterize any type layers in Photoshop files.
● Do not apply global effects.
● Do not embed linked files. Maintain all links and provide high resolution .tiff or eps files.
● Do not flatten transparency and other effects in your files. Transparency effects in vector design programs may experience
printing difficulties and undesired results. Transparent colours are affected when underlying colours need to be adjusted.
Define colour as persentage of spot colour when appropriate to image.
● When sending Photoshop files, include a layered PSD file.
● Save all images at the appropriate resolution at final print size. Do not rez-up low resolution files to a higher resolution.
● Final resolution should be 100dpi at full size. PMS Match = Uncoated, Colour Mode = CMYK
● Provide colour matching information with your art files. Specify Pantone colours or send colour copy, proof, or colour chip
to match to.
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Cancellation Policy: All orders are non-refundable once ordered and proccessed.
25
Custom Graphics
Set your booth apart from the
rest. Vivid, full-colour graphics
printed directly for your booth
to ensure you are not overlooked.
Customizing your walls will
save you a lot of time. No need
for double face tape or Velcro,
simply send us your Print Ready
Graphic and we will take care
of everything, from installation
to dismantle of your Customized
Graphic Panels.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
26
Custom Hardwall Booths
Is your company considering bringing or
using your Own Custom Booth? STOP and
Think Again! We highly encourage you to
consider using our Rental Custom Hardwall
Booth. Why? It’s Hassle Free, NO Shipping
Charges , NO Drayage Charges and most
importantly, you don’t need to send your
staff early to setup your booth. Our Rental
Custom Hardwall Booth will be the first one
built on the show floor and ready for you
so you will have more time to spend with your
clients. the Metropolitan exposition exhibit
and design team is here to deliver your vision.
It’s a fresh new contemporary design that
will captivates your prospective buyers.
Rental Custom Hardwall Booths include:
● Installation & Dismantle
● Supervision
● Custom Graphics
● Custom Carpet
● Furniture
● Lighting (Power NOT Included)
● Drayage of all Metropolitan exposition
Equipment ONLY
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
27
Fabri Frames
This system gives form to function by taking
signage to a whole new dimension. Years of
experience building fabric stretch frames
for clients have led the Fabri Frame signage
revolution.
These
rigid,
yet
lightweight
aluminum frames create a heavy duty and long
lasting structure which can be designed and
created in almost any shape and size imaginable.
Our pillow case covers are custom made for
every job and fit each frame to perfection.
Quick and Easy Assembly
with snap-together connections and lock, it definitely
provides effortless installation.
Durability
Made of lightweight durable aluminum
frame and strong stretch fabric material.
Seamless dye laminated poly poplin fabric.
Standard and customized shapes
are the perfect solution for any project and budget. Select
from a number of standard structures or let our in-house design
engineers create a unique display that fits your needs.
Please contact A Metropolitan Exposition
Exhibit Sales Team Member for more
information at [email protected]
(p) 201-994-1303 (f) 201-994-1350
28
Signage & Graphics Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 15, 2014
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: DIGITAL INKJET SIGNS
Rates based on one colour copy, white showcard, 10 words or less
Qty.
Size/Description
Discount Price
Standard Price
22” x 28”
$77.39
$116.08
24” x 36”
$91.25
$136.87
30” x 40”
$146.69
$220.03
Logo
Quoted upon request
Quoted upon request
Banner
Quoted upon request
Quoted upon request
Background Colour:
Total
Copy Colour:
Select Lay-out:
□ Vertical
□ Horizontal
Select Font Style:
□ Corporate
□ Jazzy
Metropolitan Exposition Services, Inc., can meet any sign or graphic requirements you have.
Please contact us at 201.994.1303 if you have any questions or need additional information.
Indicate Sign Copy Here (please attach additional sign copy if required)
Visit the Metro Expo Online Store to place your order online! www.metro-expo.com/order
SUBTOTAL = __________ + 13.00%= __________ = TOTAL __________
Payment Authorization Form must accompany order.
Any order received after Discount Deadline will be charged the Standard Rates *NO EXCEPTIONS*
Cancellation
Policy: Items
cancelled
after move-in
begins will result
in ordered
a 50% re-stocking
fee. There will be
Cancellation
Policy:
All orders
are non-refundable
once
and proccessed.
no refund for items called after installation. NO EXCEPTIONS.
29
Graphic File Compatibility Info
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Preferred Application: A PC-Based Adobe Illustrator .eps file. This should be a VECTOR file (as opposed
to a bitmap image). Any letters or text in the file should be converted to curves (or shapes) before being
saved as an .eps file.
The above type of file will allow us to import the file into our system to be used for either vinyl cutting and/
or inkjet printing (whichever we determine as the most practical for that specific application).
Other preferred types of files are Gerber Graphix Advantage .plt, Corel Draw .cdr, Adobe Photoshop .psd,
and Quark Xpress documents (providing that all components of the document (fonts, images, etc.) are
included in the file. Quark documents should not be emailed, but sent on disk.
We can also accept some of the more common graphic format files such as .tif, .jpg, .pcx, .gif, etc. However, these files are bitmap images that are resolution-reliant. Whereas a low-res .jpg or .gif may be fine
for a web page or a business card, when it is enlarged for a big sign or banner, the image suffers in that
it becomes blurry or pixilated with “Stair Stepped” edges. When sending bitmap files for large graphics,
the higher the resolution the better.
As stated previously, we prefer PC-Based files, however we can accept MAC files providing that they are
sent to us on some type of digital storage media such as: 3.5” Diskette, ZIP Disk, CD-ROM (as opposed
to emailing, as our MAC workstation is not wired into our email system).
If digital files are unattainable, we can work from camera-ready artwork. Such artwork must be large,
clean, crisp, black & white stats or laser prints suitable for scanning. Business cards, letterheads, etc. DO
NOT constitute camera-ready artwork and require a considerable amount of time and expense to edit.
If printing 1M graphic panels for Rental Exhibits, please allow 12” at the top for the header.
If in doubt, or have any questions, please contact us:
[email protected]
30
Labour Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: DISPLAY LABOUR (One Hour Minimum per Worker)
Rates: per person/per hour
Carpenter Labour
$88.00
$132.00
Straight Time
8:00 a.m. to 4:00 p.m. Monday through Friday
Overtime
4:00 p.m. to 6:00 p.m. Monday through Friday
8:00 a.m. to 4:00 p.m. Saturday through Sunday
Double Time
After 6:00 p.m. Monday through Fiday
After 4:00 p.m. Saturday through Sunday and all holidays
$176.00
* Start time guaranteed only when labour is requested for the start of the working day.
* Labour must be cancelled in writing, 24 hours in advance to avoid one (1) hour cancellation or no-show fee per worker.
INSTALLATION LABOUR
Metropolitan Exposition Supervised Labour – Key Information Form must be completed and returned with form.
this order
Installation of your exhibit will be completed at our discretion prior to show opening.
The charge for this service is 30% of the total installation labour bill, or a minimum of $63.00.
Exhibitor Supervised Labour – Supervisor must check-in at Metropolitan Service Desk to pick-up labour.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
______
______
______
No. of People
______
______
______
x
x
x
Approx.Hrs Per Person
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
______
______
______
@
@
@
Metropolitan Supervision (30% / $63.00 minimum) [tax] Estimated Total Cost
$ _________
$ _________
$ _________
=
=
$ _____________
$ _____________
Total Installation
=
$ _____________
DISMANTLE LABOUR
Metropolitan Exposition Supervised Labour – Key Information Form must be completed and returned with form.
this order
Dismantle of your exhibit will be completed at our discretion.
The charge for this service is 30% of the total dismantle labour bill, or a minimum of $63.00.
Exhibitor Supervised Labour – Supervisor must check-in at Metropolitan Service Desk to pick-up labour.
Supervisor Name:________________________________________Phone #:_____________________
Date
______
______
______
Start Time
______
______
______
No. of People
______
______
______
x
x
x
Approx.Hrs Per Person
______
______
______
=
=
=
Total Hrs
______
______
______
Hourly Rate
@
@
@
Metropolitan Supervision (30% / $63.00 minimum)
[tax] Total Dismantle
______
______
______
Estimated Total Cost
$ _________
$ _________
$ _________
=
$ _____________
=
$ _____________
=
$ _____________
31
Key Information Page
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Discount Deadline Date
September 15, 2014
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: Please complete and return form if your display installation and/or dismantle is to be supervised by
Metropolitan Exposition Services, Inc.
INBOUND SHIPPING & SET-UP INFORMATION
Freight Carrier: Date Shipped: Number of Pieces:
Total Weight: Tracking Number: Freight shipped to: □ Warehouse
□ Showsite
Comments: Set-up Plan/Photo:
□ Attached
□ With Exhibit
□ In Crate # Electrical Drawing:
□ Attached
□ With Exhibit
□ Under Carpet
Carpet:
□ With Exhibit
□ Rental
□ Padding
Equipment/tools/hardware required:
Comments:
Remember to order in advance:
Furnishings & Carpeting
Cleaning
Electrical & Telephone
OUTBOUND SHIPPING & SET-UP INFORMATION
Ship To: Address: City/State/Zip: Attention: Phone: Method of Shipment (list name & phone number)
□ Common Carrier ______________________________________________________
□ Van Line
______________________________________________________
□ Air Freight
______________________________________________________
□ Next Day
□ 2nd Day □ Deferred (3 to 5 days)
Freight Charges:
□ Prepaid □ Collect
Bill To: Address: City/State/Zip: EMERGENCY CONTACT INFORMATION
Name: Phone:
32
Official Contractor Information
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
OFFICIAL SERVICE CONTRACTORS
Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Official Service Contractors to perform
and provide necessary services and equipment. Official Service Contractors are appointed to:
• Ensure the orderly and efficient installation and removal of the overall exposition,
• Assure the distribution of labor to all Exhibitors according to need,
• Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself,
• See that the proper type and limits of insurance are in force, and
• Avoid any conflict with local union and/or exhibit hall regulations and requirements.
The Official Service Contractors will provide all usual trade show services, including labor. Exceptions are:
• Supervision may be provided by the Exhibitor
• The Exhibitor may appoint an exhibit installation contractor or display builder.
EXHIBITOR APPOINTED CONTRACTORS
Exhibitors may employ the service of independent contractors to install and dismantle their display, providing the Exhibitor and the installation and
dismantling contractor comply with the following requirements:
1. The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services, Inc. of the intention to utilize an
independent contractor no later than 30 days prior to the first move-in day, furnish the name, address and telephone number of the firm.
2. The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of
$1,000,000 liability coverage, including property damage, to show management and Metropolitan Exposition Services, Inc. at least
ten (10) days before the show opening.
3. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the Official Service Contractor,
Metropolitan Exposition Services, Inc.
4. For services such as electrical, plumbing, telephone, cleaning, and drayage, no contractor other than the Official Service Contractors
will be approved. This regulation is necessary of licensing, insurance, and work done on equipment and facilities owned by parties
other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space.
5. The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following
limits:
a. Comprehensive General Liability not less than $1,000,000 with respect to injuries to any one person per occurrence.
b. $2,000,000 with respect to injuries to more than one person in any occurrence
c. Workers’ Compensation Insurance including employee liability coverage, in a minimum amount not less than $1,000,000 of individual
and/or aggregate coverage.
d. Metropolitan Exposition Services, Inc. must be named as additional insured.
Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service, Inc. office ten (10) days prior
to the show will be automatically assessed a $100.00 fee which will be charged against their security deposit.
6. The Exhibitor Appointed Contractor:
a. Must agree to abide by all rules and regulations of the show, including all union rules and regulations.
b. Must have all business licenses, permits, and Worker’s Compensation Insurance required by the State and City governments and the
convention facility management prior to commencing work, and shall provide Show Management with evidence of compliance.
c. Will share with Metropolitan Exposition Services, Inc. all reasonable costs related to its operation, including overtime pay for stewards,
restoration of exhibit space to its initial condition, etcetera.
d. Must furnish Show Manager and Metropolitan Exposition Services, Inc. with the names of all on-site employees who will be working
on the exposition floor and see that they have and wear at all times necessary identification badges as determined by
Show Management.
e. Shall be prepared to show evidence that it ha a valid authorization from the Exhibitor for services. The Exhibitor Appointed Contractor
may not solicit business on the exhibit floor.
f. Must confine its operations to the exhibit area of its clients. No service desks, storage areas, or other work facilities will be located
anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space.
g. Shall provide, if requested, evidence to Metropolitan Exposition Services, Inc. that it possesses applicable and current labor contracts
h. Must coordinate all of its activities with Metropolitan Exposition Services, Inc.
7. All information must be received in the Metropolitan Exposition Services, Inc. office no later than ten (10) days prior to the show.
33
Exhibitor Appointed Contractor Notification
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: If your company is utilizing services from a company other than your own or Metropolitan Exposition Services,
Inc., the official service contractor designated by Show Management, this form must be completed and returned
by September 15, 2014.
If this form is not returned, the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to
service the exhibit, and the work will be performed and/or supervised by Metropolitan Exposition Services, Inc.
Exhibiting Company __________________________________________ Booth__________________
Address ____________________________________________________________________________
City, State, ZIP ______________________________________________________________________
Authorized by __________________________________________Title_________________________
Phone_________________________________ Fax ________________________________________
It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides
by the official rules and regulations of the event.
By signing below, you agree that by using an exhibitor appointed contractor(s) for any service, you agree to
indemnify, defend and hold harmless Metropolitan Exposition Services, Inc. from any and all claims, demands,
suits, liabilities, damages, injuries, losses, expenses, including legal expenses, due to the presence or actions of the
exhibitor appointed contractor(s).
Signature ________________________________________
Date___________________________
The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than
by September 15, 2014.
Type of work to be performed___________________________________________________________
Exhibitor Appointed Contractor/Display House_____________________________________________
Address ____________________________________________________________________________
City, State, Zip ______________________________________________________________________
Phone__________________________________ Fax _______________________________________
On-Site Contact _____________________________________________________________________
34
Shipping Bulletin
Royal LePage National
Sales Conference
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
ATTENTION
Royal LePage National Sales Conference Exhibitors
Metropolitan Exposition Services, Inc. is the designated provider for material handling.
Please note that exhibitor move-in is on:
September 29, 2014
To ship your exhibition materials to the Metropolitan Exposition Warehouse, consign your
shipment(s) as follows:
Royal LePage National Sales
[Exhibiting Company Name]
[Booth Number]
c/o The Commerce Trade Show Logistics Group
1600 Courtneypark Dr E Unit 2
Mississauga, ON LST 2WB
Canada
Materials should arrive between
August 25-September 22, 2014
Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of
September 22, 2014 will incur an additional 30% “late delivery” surcharge.
Should you have any questions, please do not hesitate to contact our Exhibitor Services Department
as follows:
Phone:201.994.1301
Fax:201.994.1350
E-Mail:[email protected]
Web Site:
www.metro-expo.com
35
Shipping/Material Handling Guidelines (1 of 2)
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Please take a few minutes and review the following information pertaining to shipping and
material handling.
Shipping Charges
Please prepay all shipping charges. Metropolitan Exposition Services, Inc. will not accept or be responsible for collect
shipments.
Material Handling Rates and Charges
Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material
handling rates. Material handling rates apply to each 100 pounds (CWT). All fractional poundage must be rounded up to
the next CWT. Each shipment received is considered separately. No cumulative weights are allowed on split shipments,
UPS, etc. The above services whether used completely or in part, are based on the inbound weight of the shipment. Tracing
shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services, Inc. Metropolitan Exposition
Services, Inc. requires that 100% of the estimated payments are due in advance. Please complete and return the Payment
Authorization Form with your order.
Special Handling
A surcharge of 35% is applied in addition to the quoted rates for shipment(s) received that require special handling. Special
handling is defined as, but not limited to, any shipment that requires additional handling or special equipment to load or
unload, i.e. ground handling, mixed loads, double decking, hoist equipment, designated loading sequence or side door
unloading. You are required to notify Metropolitan Exposition Services, Inc. of any special handling needs two weeks prior
to set-up. This includes forklift capacity over 5,000 pounds. Uncrated and/or loose shipments are subject to this charge.
Consignment
All shipments must be consigned c/o Metropolitan Exposition Services to enable us to accept them for handling. Convention
centers and hotels will not accept direct shipments consigned to them, as they have no facilities for receiving or storing
freight.
Inbound Bill of Lading / Delivery Slip
All shipments must have a bill of lading or delivery slip indicating the piece count, weight and description of merchandise.
Upon shipping, immediately send copies of bill of ladings to Metropolitan Exposition as well as your on-site representative.
Material handling charges are based on the weight of the freight. Certified weight receipts are required for all shipments.
Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or
a mutual decision will be made as to the weight and will be binding to both parties.
Service Within Booth
All deliveries are made to the booth. Any further handling or placement within the booth will incur additional charges.
Empty Containers/Labels
When finished unpacking, empty shipping containers (cartons, fiber cases, etc.) that have empty labels affixed to them will be
picked up, stored and returned at the close of the show. Empty labels are available at the Metropolitan Service Desk and are
to be used for empty storage only. Metropolitan Exposition Services, Inc. is not responsible for any contents of a container
marked empty. It will not be possible to access empty containers during the show as they will be stored off-site.
36
Shipping/Material Handling Guidelines (2 of 2)
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
Outbound Shipments
At the close of the show, it is the exhibitors’ responsibility to:
•
Obtain a Material Handling Agreement (MHA) from Metropolitan Exposition Services, Inc.
•
Arrange with carrier of your choice to pick-up your freight from show site by the designated time
•
Re-pack and label each container being shipped (old shipping labels should be removed)
•
Complete and return the Material Handling Agreement (MHA) to Metropolitan Exposition Services, Inc.
A Material Handling Agreement must be completed for each shipment. Therefore, if you are shipping out freight to (2) different locations,
Metropolitan must have an MHA for both locations. If freight is found on the show floor and Metropolitan Exposition Services, Inc.
does not have a completed Material Handling Agreement, Metropolitan Exposition Services, Inc. will declare it FORCED FREIGHT
and it will be returned C.O.D. to the address present on the outside of the packages. Metropolitan Exposition Services, Inc. assumes no
responsibility for misdirected shipments or liability for such handling. Additional charges will be assessed for shipments returning to our
warehouse at $55.00 per 100 pounds/CWT.
LIMITS OF LIABILITY
We are not responsible for damages to uncrated materials; materials improperly packed or concealed damages.
1. We are not responsible for loss, theft, or disappearance of any materials improperly packed or
concealed damages.
2. We are not responsible for loss, theft, or disappearance of any materials before they are picked up from
the exhibitors’ booth for reloading after the show. Bills of lading covering outbound shipments will be
checked at the time of actual pickup from the booth and discrepancies will be corrected.
3. We are not responsible for any loss, damage or delay due to fire, Acts of God, strikes, lockout, or work
stoppages of any kind or to causes beyond our control.
4.
Maximum recovery. If found liable for any loss, Metropolitan's sole and exclusive maximum liability for loss or
damage to exhibitor's materials and exhibitor's sole and exclusive remedy is limited to $.50 (USD) per pound/
article with a maximum liability of $100.00 (USD) per item, or $1500.00 (USD) per shipment, whichever is less
5. We are not liable to any extent whatsoever for any actual, potential or assumed loss of profits or
revenues or for collateral costs, which may result from any loss or damage to an exhibitor’s materials
which may make it impossible or impractical to exhibit it.
6. The consignment or delivery of a shipment to Metropolitan Exposition Services Inc. by an exhibitor
(and/or other shipper) on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the
terms and conditions set forth.
37
Shipping Information
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
As the official service contractor, Metropolitan Exposition Services, Inc. is the exclusive provider of material
handling services. We are prepared to receive your exhibition materials either in advance at our warehouse or
directly at show site. Material handling should not be confused with the cost to transport your exhibit materials to
and from the show. You should arrange for the carrier of your choice to transport your materials. All shipments
must be prepaid. Collect shipments will be refused.
Advance Shipping to Metropolitan Exposition Warehouse (200 pound minimum per shipment)
Only material that is skidded or in shipping containers that can be unloaded without additional handling required
will be accepted at our warehouse. Uncrated or loose shipments will be refused at the warehouse.
The rate for this service includes: unloading and storing freight for up to (30) days; reloading and delivering
freight to your booth; removing, storing and returning empty shipping containers; reloading freight onto outbound
carrier.
Make out the bill of lading and consign as follows:
Royal LePage National Sales Conference
Advance shipments can arrive beginning on:
[Exhibiting Company Name]
August 25, 2014
[Booth Number]
c/o The Commerce Trade Show Logistics
Advance shipment deadline
Group
(to avoid surcharges)
1600 Courtneypark Dr E Unit 2
September 22, 2014
Mississauga, ON LST 2WB
Canada
Warehouse receiving hours are 8:00am - 4:00pm
Direct Shipping to Sheraton Hotel Toronto Centre (200 pound minimum per shipment)
This service includes: unloading freight and delivering materials to your booth; removing, storing and returning
empty containers; reloading freight onto outbound carrier.
Make out the bill of lading and consign as follows:
Royal LePage National Sales Conference
[Exhibiting Company Name]
[Booth Number]
c/o Metropolitan Exposition Services, Inc.
Sheraton Hotel Toronto Centre
123 Queen St. West
Toronto, Ontario M5H 2M9
Shipments can arrive to show site:
September 29, 2014
Do not ship any materials to Sheraton Hotel
Toronto Centre before
this time frame.
Sheraton Hotel Toronto Centre will not
accept any shipments.
38
Material Handling Order Form
Royal LePage National
Sales Conference
PAYMENT AUTHORIZATION FORM
MUST ACCOMPANY YOUR ORDER
September 30-October 2, 2014
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
Sheraton Hotel Toronto Centre
Company Name: Booth #: Contact Name: Phone #: CRATED/SKIDDED
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
with no additional handling required.
UNCRATED
Material that is shipped loose or pad wrapped, and/or unskidded machinery without proper lifting bars or hooks.
SPECIAL HANDLING
Material delivered by the carrier in such a manner that it requires additional handling, such as these types of unloading: ground, side door, constricted space, designated place, mixed loads,and/or stacked shipments. Federal Express, DHL and UPS shipments are included in this category.
Straight Time
Overtime
ST/ST ST/OT OT/OT
Monday through Friday, 8:00am to 4:00pm
Monday through Friday, 4:30pm to 8:00am; Saturdays, Sundays and all Holidays
Freight handled on straight time into and out of the show
Freight handled one way on straight time and one way on overtime, either into or out of the show
Freight handled on overtime into and out of the show
ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE
*** Advance shipments will be charged at the following rates in accordance with our move-in and move-out schedule.
CRATED / SKIDDED
ST/ST
ST/OT
OT/OT
Per 100 lbs
Minimum
$93.50
$140.25
$187.00
$187.00
$280.50
$374.00
DIRECT SHIPMENTS TO [Venue]
*** Direct shipments will be charged at the following rates in accordance with the move-in and move-out schedule.
*** Trucks signing-in at after 2:00pm will be charged OT rate.
CRATED / SKIDDED
ST/ST
ST/OT
OT/OT
Per 100 lbs
Minimum
$85.00
$127.50
$170.00
$170.00
$255.00
$340.00
SMALL PACKAGE – (Items that DO NOT ship out) Cartons and envelopes received without documentation will be delivered without
guarantee of piece count or condition. Maximum weight is 30 pounds, per shipment, per delivery. Only Federal Express, UPS, & DHL
shipments can be considered as small packages.
First Carton
Each Additional Carton
$72.77
$18.36
* If small packages are shipped out, the prices will be changed to reflect the above roundtrip rates
CALCULATE ESTIMATED MATERIAL HANDLING CHARGES
Our shipment will be delivered to: □ Metropolitan Warehouse
□ [Venue]
We are shipping ______ lbs. @ $______ per 100 lbs., 200 lbs. min per shipment Estimate = $___________
[tax] = $___________
Late Arrival Surcharge add 30% = $___________
Total Due = $___________
We understand this is an estimate. Invoicing will be done from actual weight and adjustments made accordingly.
39
40
SHOW SITE
Royal LePage National Sales Conference
Booth:____________ No.______of______Pcs.
Carrier________________________________
WAREHOUSE
Royal LePage National Sales Conference
Booth:____________ No.______of______Pcs.
Carrier________________________________
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLEASE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE
PROPER DELIVERY. IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
Sheraton Hotel Toronto Centre
123 Queen St. West
Toronto, Ontario M5H 2M9
C/O: METROPOLITAN EXPOSITION SERVICES INC.
C/O: The Commerce Trade Show Logistics Group
1600 Courtney Dr E Unit 2
Mississauga, ON LST 2WB
Canada
TO:_______________________________________________
EXHIBITOR'S NAME
September 29, 2014
Must Arrive
TO:_______________________________________________
EXHIBITOR'S NAME
August 25- September 22, 2014
Must Arrive on or before
DO NOT DELAY
R U S H
R U S H
DO NOT DELAY
SHOW SITE LABEL
WAREHOUSE LABEL
Customs Clearance Services
Customs:
The services of an Official Customs Broker are strongly recommended for all shipments
originating outside of Canada. This will eliminate the possibility of materials being held
at the border by Canada Customs due to improper or insufficient documentation
resulting in these same materials arriving too late or not at all. The Commerce Trade
Show Logistics Group Ltd. will assist all Exhibitors with their temporary imports,
permanent entries & export of Exhibit Materials.
Exhibitors using their own broker will have to arrange their own bond or cash deposit
with Canada Customs at the point of entry into Canada.
The Commerce Trade Show Logistics Group Ltd. will provide the following services:
• Provide on-site service from the first move-in day to the last move-out day
• Post all securities and bonds with Canadian Border Services Agency
• Prepare the proper Customs entries to account for any sales you may make &
remit the payments to Customs
• Prepare outbound export documents, bills of lading and provide US Customs
Clearance when required as well as providing shipping labels
Private Vehicles:
Due to legal regulations, we ask that Exhibitors using their own vehicles to transport
materials into Canada to please notify us two weeks before they plan to cross the
border. We need to confirm that all information and forms have been completed and
submitted so that the border crossing goes smoothly.
For more information please contact one of the Show Coordinators below:
Beverly Carson, Event Coordinator
TF: 1-888-827-SHOW (7469)
Email: [email protected]
Rob Parr, Event Coordinator
TF: 1-888-827-SHOW (7469)
Email: [email protected]
T 905.673.5445
F 905.673-2574
TF 1.888.827.7469
[email protected]
www.commercetradeshows.com
41
Check List of Forms
Customs Services Order Form
Canada Customs Invoice
**Please note: All forms must be completed and returned to Commerce (via email
and fax) no later than 2 weeks before the 1st move-in day
T 905.673.5445
F 905.673-2574
TF 1.888.827.7469
[email protected]
www.commercetradeshows.com
42
Please read carefully before completing your documents inside.
1. COMMERCE CUSTOMS & TRANSPORTATION ORDER FORM
4. SHIPPING INSTRUCTIONS
Please complete the enclosed Commerce Order Form, ensuring that all fields,
including credit card information, are filled.
N.B. Goods cannot be returned to the U.S. after the show unless I.R.S/Tax
I.D/E.I.N number is provided
Before shipping by Parcel Courier, i.e., UPS; call Commerce Customs
Brokers for advice. We strongly suggest that all exhibitors DO NOT ship by
parcel courier, or parcel post mail.
A. Exhibition goods shipped by common surface carrier should be
scheduled to arrive & be available for Customs processing 1
week prior to show opening.
Exceptions:
AIRFREIGHT – Schedule to arrive 3 days prior to show opening.
VAN LINE SHIPMENTS – May be sent direct to show site and should be
scheduled to arrive on the appropriate move- in day.
A. All shipments MUST BE SENT PREPAID
B. For direct delivery shipments: all Truck Bill of Lading, Ocean Bill
of Lading, Air Waybills & shipping labels should be addressed
consigned to:
Exhibitor Name:
Booth Number:
Name of Event:
Location:
City/Province:
Zip Code:
Notify: COMMERCE FOR CUSTOMS CLEARANCE
2. CANADA CUSTOMS DOCUMENTATION (PHOTOCOPIES ARE
ACCEPTABLE)
Enclosed is a Canada Customs Invoice. AN EXAMPLE FOR COMPLETION
PURPOSES IS ENCLOSED.
How to complete the Canada Customs Invoice:
A. Fill in a information required on the Canada Customs Invoice (Follow
example enclosed)
B. 3 completed Canada Customs Invoices must be attached to your
Truck Bill of Lading, Air Waybill, or Ocean Bill of Lading.
C. The Bill of Lading or Air Waybill, all Customs documents & labels must
be marked “NOTIFY COMMERCE FOR CUSTOMS CLEARANCE”
D. Fax copies of the Canada Customs Invoice, ORDER FORM, Truck Bill
of Lading, Air Waybill, or Ocean Bill of Lading (& a copy of the FCC
Information Sheet if required)
E. Retain a photocopy of all documents for your records & your on-site
COMMERCE REPRESENTATIVE.
3a. ITEMS NOT OF U.S. ORIGIN & TO BE RETURNED TO U.S. AFTER
EVENT
5. PRIVATE/COMPANY VEHICLES
VERY IMPORTANT:
For items you are shipping to Canada that are not of U.S. origin but have been
shipped from the U.S, the U.S. Certificate of Registration (Form 4455)
contained in this brochure is required. This form must accompany the
shipment to Canada & must be signed by U.S. Customs prior to coming to
Canada.
Complete the 4455 as per the example & MARK IN THE BODY OF YOUR
BILL OF LADING OR AIR WAYBILL:
For goods being transported to Canada by: company, rented, personal or
other non-Canada Customs Bonded method of transport; Canada
Customs Invoices (Certificate of Registration Form & FCC Information
Form if applicable),must accompany the shipment. You MUST notify us in
advance with:
A. Date and estimated time of crossing.
B. Specific border crossing point.
C. Total value and brief description of the goods.
D. Driver’s Name, Vehicle License Number and State shown on
License Plate.
E. A fax copy will be required for all appropriate forms including the
Order Form.
This information should be provided to our office two weeks prior to
entering Canada.
“CERTIFICATE OF REGISTRATION 4455 ATTACHED. GOODS MUST BE
IDENTIFIED BY U.S. CUSTOMS AT PORT OF EXIT AND CERTIFIED
COPIES TO BE GIVEN TO COMMERCE AT DESTINATION.”
3b. ITEMS THAT EMIT OR ARE CAPABLE OF EMITTING RADIATION
6. AIRLINE HAND BAGGAGE
Goods of this type: High voltage vacuum tube or switch, industrial X-Ray
systems, laser light show, microwave heating products, microwave ovens, CD
Players, etc. Require an FDA Radiation Form when they are returned to the
U.S. Please complete the enclosed FDA Radiation Form to ensure your goods
are not delayed upon return. Send the FDA Radiation Form with your
Commerce Order Form.
If you are bringing exhibit or commercial goods as airline baggage, in most
cases “Formal” Customs clearance is required.
Contact our office at least 1 week in advance of your flight so
arrangements can be made. Canada Customs Invoices (Certificate of
Registration Form & FCC Information Form if applicable), must accompany
the individual carrying the materials.
A facsimile copy will be required for all appropriate forms including the
Order Form.
3c. ITEMS THAT EMIT OR ARE CAPABLE OF EMITTING RADIO
FREQUENCIES
7. SHOW SITE PROCEDURES
Goods of this type: T.V’s, communications equipment, monitors, microwaves,
etc. Require a Federal Communications Commission Statement when they
are returned to the U.S. Please complete the enclosed FCC Information Sheet
to ensure your goods are not delayed upon return. Send the FCC Form with
your Commerce Order Form. Fax the FCC Form to Commerce with a copy of
the Order Form, Canada Customs Invoice & Bill of Lading or Air Waybill.
The show site has been declared a bonded area for the entire event.
Under no circumstances are any goods to be removed without prior
consent of COMMERCE.
COMMERCE can provide the following services:
A. Return of goods to your stated destination.
Export Documents, Bill o f Lading and labels supplied by
COMMERCE.
B. Arrange Customs clearance of those goods remaining in
Canada. The applicable duties and taxes must be paid prior to
removal from the show site.
C. Arrange in-bond transfer of goods to be displayed at another
Canada Customs recognized event.
D. Coordinate under Customs supervision the destruction of nonreturning items.
E. Note: COMMERCE is not responsible for lost, stolen or
damaged freight. All goods should be insured; prior to; during;
and after the show.
T 905.673.5445
F 905.673-2574
TF 1.888.827.7469
[email protected]
www.commercetradeshows.com
43
Customs Services Order Form
Company Name:
Company Name:
IRS #:
Address:
Show Name:
Address:
City:
State/Prov:
Contact:
Delivery Address
Pick up Address
Please accept as your authority for Customs Services
Zip/Post:
Phone:
Company Name:
Fax:
Charge to
Card Holder Name:
Return Freight
Bill To
Zip/Post:
Phone:
Zip/Post:
On-Site Contact:
Company Name:
Address:
City:
State/Prov:
Contact:
City:
State/Prov:
Booth #:
Fax:
Cell:
Address:
City:
State/Prov:
Contact:
Zip/Post:
Phone:
Fax:
Terms of Payment and Security Deposit –MUST BE COMPLETED IN FULL
Visa
MasterCard
American Express
Title:
Credit Card Number:
Expiry Date:
Security Number:
I hereby authorize the use of this credit card for payment of services related to this order form. I understand that declined credit cards are
subject to a 30% surcharge.
Card Holder Signature:
Date:
Shipment Information
Carrier:
Pick up Date:
# of Pieces
Cartons/Boxes
Crates/Fiber Case
Skid/Pallet
Carpet/Other
TOTAL
Time:
L
L
L
L
Requested Service Level:
Additional Services Required:
Air
Lift Gate
Delivery Date:
Dimensions (Inches)
W
H
W
H
W
H
W
H
Time:
Weight (LBS)
TOTAL
nd
2 Day
Truck
Inside Pick Up/Delivery
Cargo Insurance –SERVICE NOT PROVIDED –CHECK WITH YOUR CARRIER
The declared value for carriage of this shipment is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of
the shipment lost or damaged but not less than $50.00 per shipment UNLESS a value is declared below and applicable charges paid. Subject to the
terms and conditions of the liability of the Forwarder for loss or damages stated below. Cargo insurance will not apply or cover any electric goods.
Do you require additional insurance?
Yes
No
Declared Value:
(Additional Fees for Cargo Insurance will apply)
Terms and Conditions
This order is place with the specific understanding that we hereby release The Commerce Trade Show Logistics Group Ltd. (CTSLG Ltd.) and or agents
from all liability for loss, damages and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties be
handled. 1) CTSLG Ltd. shall not be responsible for damage to uncrated materials, improperly packaged or concealed damage. 2) CTSLG Ltd. will not be
responsible for any loss, damages or delay due to fire, acts of god, strikes or lock outs of any kind beyond its control. 3) CTSLG Ltd. liability is outlined in
the above Cargo Insurance/Declared Value section. Please ensure you are self insured or you must declare a value for carriage and pay the charges
applicable for the service. 4) CTSLG Ltd. shall not me liable to any extent whatsoever for the actual, potential or assumed losses of profits or revenues,
or for any collateral costs which may result from any loss or damage to an Exhibitors’ materials which make it impossible or impractical to exhibit same.
5) Each Exhibitor is responsible to declare all hazardous materials and abide by all Federal, Provincial, State and local laws.
I have read and agree to the Terms and Conditions of this Contract with CTSLG Ltd.
Print Name:
Signature/Authorization :
Date:
Please Fax completed order to 905-673-2574 and email to [email protected] as well as the Show Coordinator
T 905.673.5445
F 905.673-2574
TF 1.888.827.7469
[email protected]
www.commercetradeshows.com
44
Customs Services Order Form
Company Name: ABC Company
IRS #: 12-3456789
Address: 123 Nowhere Street
Suite 3
City: New York
State/Prov: NY
Contact: John Smith
Show Name: 2012 Annual Tradeshow
Address: Event Centre
128 Nowhere Avenue
Zip/Post: 00000
Bill To
Phone: 123-456-7890
Company Name: ABC Company
Address: 123 Nowhere Street
Suite 3
City: New York
State/Prov: NY
Contact: John Smith
Phone: 123-456-7890
Delivery Address
Company Name: ABC Company
Fax: 123-456-7891
City: Toronto
State/Prov: ON
Zip/Post: 00000
Fax: 123-456-7891
Booth #: 123
Zip/Post: A1B 2C3
On-Site Contact: Mike Doe
Company Name: ABC Company
Return Freight
Pick up Address
Please accept as your authority for Customs Services
Address: 123 Nowhere Street
Suite 3
City: New York
State/Prov: NY
Contact: John Smith
Phone: 123-456-7890
Cell: 123-456-7890
Zip/Post: 00000
Fax: 123-456-7891
Terms of Payment and Security Deposit –MUST BE COMPLETED IN FULL
Charge to
Visa
Card Holder Name: John Smith
MasterCard
American Express
Title: CEO
Credit Card Number: 1234 5648 9123 1253
Expiry Date: 01/12
Security Number: 1234
I hereby authorize the use of this credit card for payment of services related to this order form. I understand that declined credit cards are
subject to a 30% surcharge.
Card Holder Signature: Signature required here
Date:
Shipment Information
Carrier:
Pick up Date:
# of Pieces
Cartons/Boxes
2
Crates/Fiber Case
Skid/Pallet
1
Carpet/Other
TOTAL
3
Time:
L
L
L
L
Requested Service Level:
Additional Services Required:
23
48
Air
Lift Gate
Delivery Date:
Dimensions (Inches)
W 23
H
W
H
W 48
H
W
H
48
Time:
Weight (LBS)
112
48
400
TOTAL
nd
2 Day
Truck
Inside Pick Up/Delivery
512
Cargo Insurance –SERVICE NOT PROVIDED –CHECK WITH YOUR CARRIER
The declared value for carriage of this shipment is agreed to and understood to be $0.50 per pound multiplied by the number of pounds for that part of
the shipment lost or damaged but not less than $50.00 per shipment UNLESS a value is declared below and applicable charges paid. Subject to the
terms and conditions of the liability of the Forwarder for loss or damages stated below. Cargo insurance will not apply or cover any electric goods.
Do you require additional insurance?
Yes
No
Declared Value:
(Additional Fees for Cargo Insurance will apply)
Terms and Conditions
This order is place with the specific understanding that we hereby release The Commerce Trade Show Logistics Group Ltd. (CTSLG Ltd.) and or agents
from all liability for loss, damages and/or theft to our merchandise and property, no matter how caused, and we have insured all such properties be
handled. 1) CTSLG Ltd. shall not be responsible for damage to uncrated materials, improperly packaged or concealed damage. 2) CTSLG Ltd. will not be
responsible for any loss, damages or delay due to fire, acts of god, strikes or lock outs of any kind beyond its control. 3) CTSLG Ltd. liability is outlined in
the above Cargo Insurance/Declared Value section. Please ensure you are self insured or you must declare a value for carriage and pay the charges
applicable for the service. 4) CTSLG Ltd. shall not me liable to any extent whatsoever for the actual, potential or assumed losses of profits or revenues,
or for any collateral costs which may result from any loss or damage to an Exhibitors’ materials which make it impossible or impractical to exhibit same.
5) Each Exhibitor is responsible to declare all hazardous materials and abide by all Federal, Provincial, State and local laws.
I have read and agree to the Terms and Conditions of this Contract with CTSLG Ltd.
Print Name:
John Smith
Signature/Authorization :
Signature required here
Date:
Please Fax completed order to 905-673-2574 and email to [email protected] as well as the Show Coordinator
T 905.673.5445
F 905.673-2574
TF 1.888.827.7469
[email protected]
www.commercetradeshows.com
45
Page___ of/de___
CANADA CUSTOMS INVOICE/FACTURES DES DOUANNES CANADIENNES
1. Vendor (Name and Address) / Vendeur (Nom et Adresse)
2. Date of Direct Shipment to Canada/Date d’expédition directe vers le Canada
(YYYY/MM/DD)
3. Other References (Include Purchaser’s Order No.)/Autres références (inclure le
no de commande de l’acheteur)
4. Consignee (Name and Address) / Destinataire (Nom et Adresse)
5. Purchaser’s Name and Address (if other than Consignee)/Nom et Addresse de
l’acheteur (s’il diffère du destinataire)
No sale involved
6. Country of Transhipment / Pays de transborderment
N/A
7. Country of Origin of
Goods/Pays d’origine des
marchandises
VII. 1) Is this a related company transaction?/Est-ce que les compagnies sont
liées entre elles?
NO/NON
YES/OUI
9. Condition of Sales and Terms of Payment (i.e. Sale, Consignment Shipment,
Leased Goods, etc.)/Conditions de vente et modalitiés de paiement (p. Ex. Vente,
Expédition en consignation, location de marchandises, etc.)
No sale involved
Transportation: Give Mode and Place of Direct Shipment to Canada Transport:
Préciser mode et lieu d’expédition directe vers le Canada
11. No. Of Pkgs/ No.
De Colis
Currency of Settlement / Devises du paiement
12. Specification of Commodities (Kind of Packages Marks and Numbers,
General Description and Characteristics i.e. Grade Quality)/Designation des
articles (Nature des colis, marques et numéros,description générale et
charactéristiques. P. Ex. Classe, qualité)
XI. 1)Total Number of Pieces/ Nombre total de pieces
18. If any fields of 1 to 17 are included on an attached Commercial Invoice, check this box.
Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher cette case
Commercial Invoice No./No.De la facture commerciale __________________
19.Exporter’s Name & Address(if other than Vendor)/Nom &
adresse de l’exportateur(s’il diffère du vendeur)
Name:
13. Quantity(state unit)
Quantité (précisez l'unité)
17. Invoice Total
Total de la facture
20. Originator (Name and Address)/Expéditeur d’origine (Nom et addresse)
Name:
Tel:
Fax:
Fax:
21. Agency ruling (if applicable)/Décision de l'Agence (s'il y a lieu)
N/A
23.
24.
F 905.673-2574
Replacement
Value
Valeur de
14. Unit Price 15. Total
Prix Unitaire
16. Total Weight/Poids Total
Net:
Gross/Brut:
N/A
Tel:
T 905.673.5445
If shipment includes goods of different origins, enter
origins against items in field 12.
Si l’expedition comprend des
marchandises d’origines differentes, en preciser la
provenance en 12.
TF 1.888.827.7469
22. If fields 23-25 are not applicable, check this box/Si les zones 23 à 25 sont
sans objet, cochez cette case
25.
[email protected]
www.commercetradeshows.com
46
CANADA CUSTOMS INVOICE/FACTURES DES DOUANNES CANADIENNES
1. Vendor (Name and Address) / Vendeur (Nom et Adresse)
Page 1 of/de 1
2. Date of Direct Shipment to Canada/Date d’expédition directe vers le Canada
ABC Company
123 Nowhere Street
New York, NY
00000
(YYYY/MM/DD)
2012/04/11
3. Other References (Include Purchaser’s Order No.)/Autres références (inclure le
no de commande de l’acheteur)
12-456789
4. Consignee (Name and Address) / Destinataire (Nom et Adresse)
ABC Company –Booth 123
Show Name
c/o Show Veue
Street Address
City, Prov/State, Postal Code
NOTIFY: COMMERCE LOGISTICS for Customs Clearance
5. Purchaser’s Name and Address (if other than Consignee)/Nom et Addresse de
l’acheteur (s’il diffère du destinataire)
No sale involved
6. Country of Transhipment / Pays de transborderment
N/A
7. Country of Origin of
Goods/Pays d’origine des
marchandises
USA
VII. 1) Is this a related company transaction?/Est-ce que les compagnies sont
liées entre elles?
NO/NON
YES/OUI
9. Condition of Sales and Terms of Payment (i.e. Sale, Consignment Shipment,
Leased Goods, etc.)/Conditions de vente et modalitiés de paiement (p. Ex. Vente,
Expédition en consignation, location de marchandises, etc.)
No sale involved
Transportation: Give Mode and Place of Direct Shipment to Canada Transport:
Préciser mode et lieu d’expédition directe vers le Canada
Currency of Settlement / Devises du paiement
USD
Carrier, City and State of Shipment
11. No. Of Pkgs/ No.
De Colis
2 pcs
2 pcs
1 pc
1 pc
3 pcs
2 pcs
12. Specification of Commodities (Kind of Packages Marks and Numbers,
General Description and Characteristics i.e. Grade Quality)/Designation des
articles (Nature des colis, marques et numéros,description générale et
charactéristiques. P. Ex. Classe, qualité)
13. Quantity(state unit)
Quantité (précisez l'unité)
1
1,000
50
50
3
2
Wooden Crates –Display Booth (backwalls, lights, graphics, carpets)
Cartons –Advertising Brochures/Catalogs/Technical Literature
Carton –Plastic Key Chains
Carton –Books
Crates- Computers
Crates –Computer Monitors
XI. 1)Total Number of Pieces/ Nombre total de pieces
18. If any fields of 1 to 17 are included on an attached Commercial Invoice, check this box.
Si les renseignements des zones 1 à 17 figurenet sur la facture commerciale cocher cette case
Commercial Invoice No./No.De la facture commerciale __________________
Tel:
16. Total Weight/Poids Total
Net:
Gross/Brut:
N/A
300 lbs
17. Invoice Total
Total de la facture
Fax: 123-456-7891
Fax:
21. Agency ruling (if applicable)/Décision de l'Agence (s'il y a lieu)
N/A
23.
24.
F 905.673-2574
Replacement
Value
Valeur de
14. Unit Price 15. Total
Prix Unitaire
$5,000.00
$5,000.00
$100.00
$0.10
$25.00
$0.50
$50.00
$1.00
$3,000.00
$1,000.00
$1,000.00
$500.00
$9,175.00
20. Originator (Name and Address)/Expéditeur d’origine (Nom et addresse)
Name: John Smith
ABC Company
123 Nowhere Street, Suite 3
Tel: 123-456-7890
New York, NY 00000
19.Exporter’s Name & Address(if other than Vendor)/Nom &
adresse de l’exportateur(s’il diffère du vendeur)
Name:
T 905.673.5445
If shipment includes goods of different origins, enter
origins against items in field 12.
Si l’expedition comprend des
marchandises d’origines differentes, en preciser la
provenance en 12.
TF 1.888.827.7469
22. If fields 23-25 are not applicable, check this box/Si les zones 23 à 25 sont
sans objet, cochez cette case
25.
[email protected]
www.commercetradeshows.com
47
Form Approved. OMB No. 1651-0010
Exp. 08-31-2012
NO.
DEPARTMENT OF HOMELAND SECURITY
U.S. Customs and Border Protection
CERTIFICATE OF REGISTRATION
(NOTE: Number of copies to be submitted varies with type of transaction.
Inquire at Port Director's office as to number of copies required.)
19 CFR 10.8, 10.9, 10.68,
148.1, 148.8, 148.32, 148.37
VIA (Carrier)
B/L or INSURED NO.
NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS
TO BE MAILED (If Applicable)
c/o The Commerce Trade Show Logistics Group Ltd.
1600 Courtneypark Dr.E Unit2
Mississauga, ON L5T 2W8
CANADA
Number
Packages
Kind of
Packages
DATE
ARTICLES EXPORTED FOR:
ALTERATION*
REPAIR*
PROCESSING*
OTHER, (specify)
USE ABROAD
REPLACEMENT
* NOTE: The cost or value of alterations, repairs, or processing
abroad is subject to CBP duty.
LIST ARTICLES EXPORTED
Description
SIGNATURE OF OWNER OR AGENT (Print or Type and Sign)
DATE
The Above-Described Articles Were:
DATE
EXAMINED
PORT
SIGNATURE OF CBP OFFICER
DATE
LADEN under my supervision
PORT
SIGNATURE OF CBP OFFICER
CERTIFICATE ON RETURN
Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use
reverse if needed)
SIGNATURE OF IMPORTER (Print or Type and Sign)
DATE
NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this
information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651 -0010. The
estimated average time to complete this application is 3 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs
and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229.
CBP Form 4455 (08/09)
48
Form Approved. OMB No. 1651-0010
Exp. 08-31-2012
NO.
DEPARTMENT OF HOMELAND SECURITY
U.S. Customs and Border Protection
CERTIFICATE OF REGISTRATION
(NOTE: Number of copies to be submitted varies with type of transaction.
Inquire at Port Director's office as to number of copies required.)
B/L or INSURED NO.
19 CFR 10.8, 10.9, 10.68,
148.1, 148.8, 148.32, 148.37
VIA (Carrier)
Please Leave Blank
Please Leave Blank
NAME, ADDRESS, AND ZIP CODE TO WHICH CERTIFIED FORM IS
TO BE MAILED (If Applicable)
ABC Company
c/o The Commerce Trade Show Logistics Group Ltd.
1600 Courtneypark Dr.EUnit2
Mississauga, ON L5T 2W8
CANADA
Number
Packages
Crates
Cartons
04/19/2011
ARTICLES EXPORTED FOR:
ALTERATION*
REPAIR*
PROCESSING*
OTHER, (specify)
USE ABROAD
REPLACEMENT
EXHIBITION
* NOTE: The cost or value of alterations, repairs, or processing
abroad is subject to CBP duty.
LIST ARTICLES EXPORTED
Kind of
Packages
7
4
DATE
Description
Please see attached Commercial Invoice
Be sure to mark the following in the body of your Air Waybill or Bill of Lading: “U.S. Certificate of
Registration Form 4455 attached. Goods MUST be presented for examination by U.S. Customs prior to
export from the U.S. and certified copies must be given to The Commerce Trade Show Logistics
Group Ltd. at show site.
SIGNATURE OF OW NER OR AGENT (Print or Type and Sign)
John Smith, Owner
DATE
04/19/2011
**Signature required here
The Above-Described Articles Were:
EXAMINED
PORT
DATE
SIGNATURE OF CBP OFFICER
DATE
LADEN under my supervision
PORT
SIGNATURE OF CBP OFFICER
CERTIFICATE ON RETURN
Duty-free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted: (use
reverse if needed)
SIGNATURE OF IMPORTER (Print or Type and Sign)
John Smith, Owner
**Signature required here
DATE
04/19/2011
NOTE: Certifying officers shall draw lines through all unused spaces with ink or indelible pencil.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection and a person is not required to respond to this
information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is 1651 -0010. The
estimated average time to complete this application is 3 minutes. If you have any comments regarding the burden estimate you can write to U.S. Customs
and Border Protection, Office of Regulations and Rulings, 799 9th Street, NW., Washington DC 20229.
CBP Form 4455 (08/09)
49
FEDERAL COMMUNCATIONS COMMISSION
Washington, D.C. 20554
Approved by OMB
3060-0059
STATEMENT REGARDING THE IMPORTATION OF RADIO FREQUENCY DEVICES CAPABLE OF
CAUSING HARMFUL INTERFERENCE
(Read instructions before completing form. Please type or print clearly in ink.)
Part I - All Blocks MUST Be Completed
Date of Entry
Entry Number
Port of Entry1
Harmonized Tariff Number2
Quantity of Item (not number of containers)3
Please leave these 4 fields blank
Device Model/Type Name or #
Trade Name
Manufacturer’s Name and Address
Printed or Typed Name of Importer or Consignee
FCC ID
Consignee’s Name and Address
Description of Equipment
Importer’s Name and Address
Signature of Importer or Consignee
Date (Month/Day/Year)
Warning: Any person who knowingly makes a false declaration may be fined not more than $250,000 or imprisoned not more
than 5 years, or both, pursuant to 18 U.S.C. § 1001.
Part II - With Regard to the Importation of the Described Radio Frequency Device(s), I DECLARE THAT:
(Place an “X” in only one box)
1. The FCC has issued a grant of equipment authorization for the FCC ID listed above.
2. An FCC grant of equipment authorization and an FCC ID are not required, but the equipment complies with FCC technical
requirements.
3. The described equipment is being imported in limited quantities for testing and evaluation for compliance with technical
requirements or marketing suitability. The equipment will not be offered for sale or otherwise marketed. (See Instructions)
4. The described equipment is being imported in limited quantities for demonstration at industry trade shows and will not be offered
for sale or otherwise marketed. (See Instructions)
5. The described equipment is being imported solely for export. It will not be offered for sale or otherwise marketed in the U.S.
5(a). The described equipment is a non-U.S. standard cellular phone that can only function outside of the U.S. (See Instructions)
6. The described equipment is being imported for use exclusively by the U.S. Government.
7. Three or fewer radio receivers, computers, or other unintentional radiators as defined in Part 15 of the FCC Rules, are being
imported for an individual’s personal use and are not intended for sale.
8. The described equipment is being imported for repair and will not be offered for sale or otherwise marketed.
1.
2.
3.
Port of Entry Use Schedule D – Classification of U.S. Customs Districts and Ports for U.S. Foreign Trade Statistics – a four digit code i.e., New
York City, NY 1001.
Harmonized Tariff Number – Harmonized Tariff Schedule of the United States.
This quantity must be total number of items, not number of containers.
FCC Form 740
March 2004
50
FEDERAL COMMUNCATIONS COMMISSION
Washington, D.C. 20554
Approved by OMB
3060-0059
STATEMENT REGARDING THE IMPORTATION OF RADIO FREQUENCY DEVICES CAPABLE OF
CAUSING HARMFUL INTERFERENCE
(Read instructions before completing form. Please type or print clearly in ink.)
Part I - All Blocks MUST Be Completed
Date of Entry
Entry Number
Port of Entry1
Harmonized Tariff Number2
Quantity of Item (not number of containers)3
Show quantity of same model items this document covers
Please leave these fields blank
Device Model/Type Name or #
Trade Name
FCC ID
430 CD Model # PA1023OU
Toshiba
DZL211029
Manufacturer’s Name and Address
Toshiba International
Toshiba Building, 3rd Floor
1-1 Shibaura 1-chome
Minato-ku, Tokyo
105-8001 Japan
This information is
mandatory. You must list the
name, address and country
of manufacturing facility
Description of Equipment
Computer
Consignee’s Name and Address
Importer’s Name and Address
ABC Company Booth 123
2011 Annual Trade Show
c/o Event Centre
128 Nowhere Avenue
Toronto, ON A1B 2C3
ABC Company
123 Nowhere Street
New York, NY
00000
Printed or Typed Name of Importer or Consignee
Joe Smith
1
Signature of Importer or Consignee
Date (Month/Day/Year)
*Signature required here
Warning: Any person who knowingly makes a false declaration may be fined not more than $250,000 or imprisoned not more
than 5 years, or both, pursuant to 18 U.S.C. § 1001.
Part II - With Regard to the Importation of the Described Radio Frequency Device(s), I DECLARE THAT:
(Place an “X” in only one box)
1. The FCC has issued a grant of equipment authorization for the FCC ID listed above.
2. An FCC grant of equipment authorization and an FCC ID are not required, but the equipment complies with FCC technical
requirements.
3. The described equipment is being imported in limited quantities for testing and evaluation for compliance with technical
requirements or marketing suitability. The equipment will not be offered for sale or otherwise marketed. (See Instructions)
4. The described equipment is being imported in limited quantities for demonstration at industry trade shows and will not be offered
for sale or otherwise marketed. (See Instructions)
5. The described equipment is being imported solely for export. It will not be offered for sale or otherwise marketed in the U.S.
5(a). The described equipment is a non-U.S. standard cellular phone that can only function outside of the U.S. (See Instructions)
6. The described equipment is being imported for use exclusively by the U.S. Government.
7. Three or fewer radio receivers, computers, or other unintentional radiators as defined in Part 15 of the FCC Rules, are being
imported for an individual’s personal use and are not intended for sale.
8. The described equipment is being imported for repair and will not be offered for sale or otherwise marketed.
1.
2.
3.
Port of Entry Use Schedule D – Classification of U.S. Customs Districts and Ports for U.S. Foreign Trade Statistics – a four digit code i.e., New
York City, NY 1001.
Harmonized Tariff Number – Harmonized Tariff Schedule of the United States.
This quantity must be total number of items, not number of containers.
FCC Form 740
March 2004
51
Form Approved OMB No. 0910-0025
DEPARTMENT OF HEALTH AND HUMAN SERVICES
PUBLIC HEALTH SERVICE
FOOD AND DRUG ADMINISTRATION
DECLARATION FOR IMPORTED
ELECTRONIC PRODUCTS SUBJECT TO
RADIATION CONTROL STANDARDS
U.S. CUSTOMS PORT OF ENTRY
INSTRUCTIONS
1. If submitting entries electronically through ACS/ABI, hold FDA-2877 in
entry file. Do not submit to FDA unless requested.
2. If submitting paper entry documents, submit the following to FDA:
a. 2 copies of Customs Entry Form (e.g. CF 3461, CF 3461 Alt,
CF 7501, etc.)
b. 1 copy of FDA 2877
c. Commercial Invoice(s) in English.
ENTRY NUMBER
DATE OF ENTRY
Please leave these 3 fields blank
NAME & ADDRESS OF MANUFACTURING SITE; COUNTRY OF ORIGIN
PRODUCT DESCRIPTION
QUANTITY (Items/Containers)
NAME & ADDRESS OF IMPORTER & ULTIMATE CONSIGNEE (if not importer)
MODEL NUMBER(S) & BRAND NAME(S)
DECLARATION: I / WE DECLARE THAT THE PRODUCTS IDENTIFIED ABOVE:
(Mark
applicable statements, fill in blanks, & sign)
A. ARE NOT SUBJECT TO RADIATION PERFORMANCE STANDARDS BECAUSE THEY:
1. Were manufactured prior to the effective date of any applicable standard; Date of Manufacture _______________________________ .
2. Are excluded by the applicability clause or definition in the standard or by FDA written guidance.
Specify reason for exclusion ______________________________________________________________.
3. Are personal household goods of an individual entering the U.S. or being returned to a U.S. resident. (Limit: 3 of each product type).
4. Are property of a party residing outside the U.S. and will be returned to the owner after repair or servicing.
5. Are components or subassemblies to be used in manufacturing or as replacement parts (NOT APPLICABLE to diagnostic x-ray parts).
6. Are prototypes intended for on going product development by the importing firm, are labeled "FOR TEST/EVALUATION ONLY," and will be exported,
destroyed, or held for future testing (i.e., not distributed). (Quantities Limited - see reverse.)
7. Are being reprocessed in accordance with P.L. 104-134 or other FDA guidance, are labeled "FOR EXPORT ONLY," and will not be sold, distributed,
or transferred without FDA approval.
B. COMPLY WITH THE PERFORMANCE STANDARDS WHICH ARE APPLICABLE AT DATE OF MANUFACTURE AND THAT A
CERTIFICATION LABEL OR TAG TO THIS EFFECT IS AFFIXED TO EACH PRODUCT. COMPLIANCE DOCUMENTED IN:
1. Last annual report or Product/Initial report
______________________________
ACCESSION NUMBER of Report
__________________________________________________________________
Name of MANUFACTURER OF RECORD (Filed report with FDA/CDRH)
2. Unknown manufacturer or report number; State reason:
___________________________________________________________________
C. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE BEING HELD UNDER A TEMPORARY IMPORT BOND; WILL NOT
BE INTRODUCED INTO COMMERCE; WILL BE USED UNDER A RADIATION PROTECTION PLAN; AND WILL BE DESTROYED
OR EXPORTED UNDER U.S. CUSTOMS SUPERVISION WHEN THE FOLLOWING MISSION IS COMPLETE:
1. Research, Investigations/Studies, or Training (attach Form FDA 766)
2. Trade Show/Demonstration; List dates & use restrictions ___________________________________________________________
D. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE HELD AND WILL REMAIN UNDER BOND; AND WILL NOT BE
INTRODUCED INTO COMMERCE UNTIL NOTIFICATION IS RECEIVED FROM FDA THAT PRODUCTS HAVE BEEN BROUGHT
INTO COMPLIANCE IN ACCORDANCE WITH AN FDA APPROVED PETITION. (See Form FDA 766.)
1. Approved Petition is attached.
2. Petition Request is attached.
3. Request will be submitted within 60 days.
WARNING: Any person who knowingly makes a false SIGNATURE OF IMPORTER OF RECORD
declaration may be fined not more than $10,000 or
imprisoned not more than 5 years or both, pursuant to Title
18 U.S.C. 1001. Any person importing a non- compliant
NAME AND TITLE OF RESPONSIBLE PERSON
electronic product may also be subject to civil penalties of
$1000 per violation, up to a maximum $300,000 for related
violations pursuant to Title 21 U.S.C. 360pp.
Public reporting burden for this collection of information is estimated to average 0.2 hour per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing reviewing the collection of information. Send comments regarding
this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to:
Food and Drug Administration
CDRH (HFZ-342)
2094 Gaither Road
Rockville, MD 20850
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
FORM FDA 2877
PREVIOUS EDITION IS OBSOLETE.
Created by: PSC Media Arts (301) 443-2454
EF
52
Form Approved OMB No. 0910-0025
DEPARTMENT OF HEALTH AND HUMAN SERVICES
PUBLIC HEALTH SERVICE
FOOD AND DRUG ADMINISTRATION
DECLARATION FOR IMPORTED
ELECTRONIC PRODUCTS SUBJECT TO
RADIATION CONTROL STANDARDS
U.S. CUSTOMS PORT OF ENTRY
INSTRUCTIONS
1. If submitting entries electronically through ACS/ABI, hold FDA-2877 in
entry file. Do not submit to FDA unless requested.
2. If submitting paper entry documents, submit the following to FDA:
a. 2 copies of Customs Entry Form (e.g. CF 3461, CF 3461 Alt,
CF 7501, etc.)
b. 1 copy of FDA 2877
c. Commercial Invoice(s) in English.
ENTRY NUMBER
DATE OF ENTRY
Please leave these 3 fields blank
NAME & ADDRESS OF MANUFACTURING SITE; COUNTRY OF ORIGIN
This information is mandatory. You must list the name, address and country of manufacturing facility.
Toshiba International
Toshiba Building, 3rd Floor
1-1 Shibaura 1-Chome
Minato-ku
105-8001 Japan
PRODUCT DESCRIPTION
Computer
QUANTITY (Items/Containers)
NAME & ADDRESS OF IMPORTER & ULTIMATE CONSIGNEE (if not importer)
ABC Company
123 Nowhere Street
New York, NY
00000
MODEL NUMBER(S) & BRAND NAME(S)
Items not containers
Toshiba Model # PA1023OU
1
DECLARATION: I / WE DECLARE THAT THE PRODUCTS IDENTIFIED ABOVE:
(Mark
applicable statements, fill in blanks, & sign)
A. ARE NOT SUBJECT TO RADIATION PERFORMANCE STANDARDS BECAUSE THEY:
1. Were manufactured prior to the effective date of any applicable standard; Date of Manufacture _______________________________ .
2. Are excluded by the applicability clause or definition in the standard or by FDA written guidance.
Specify reason for exclusion ______________________________________________________________.
3. Are personal household goods of an individual entering the U.S. or being returned to a U.S. resident. (Limit: 3 of each product type).
4. Are property of a party residing outside the U.S. and will be returned to the owner after repair or servicing.
5. Are components or subassemblies to be used in manufacturing or as replacement parts (NOT APPLICABLE to diagnostic x-ray parts).
6. Are prototypes intended for on going product development by the importing firm, are labeled "FOR TEST/EVALUATION ONLY," and will be exported,
destroyed, or held for future testing (i.e., not distributed). (Quantities Limited - see reverse.)
7. Are being reprocessed in accordance with P.L. 104-134 or other FDA guidance, are labeled "FOR EXPORT ONLY," and will not be sold, distributed,
or transferred without FDA approval.
B. COMPLY WITH THE PERFORMANCE STANDARDS WHICH ARE APPLICABLE AT DATE OF MANUFACTURE AND THAT A
CERTIFICATION LABEL OR TAG TO THIS EFFECT IS AFFIXED TO EACH PRODUCT. COMPLIANCE DOCUMENTED IN:
1. Last annual report or Product/Initial report
______________________________
ACCESSION NUMBER of Report
Toshiba
__________________________________________________________________
Name of MANUFACTURER OF RECORD (Filed report with FDA/CDRH)
2. Unknown manufacturer or report number; State reason:
Purchased in USA, Used at Canadian Trade Show, Returing to the USA
___________________________________________________________________
C. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE BEING HELD UNDER A TEMPORARY IMPORT BOND; WILL NOT
BE INTRODUCED INTO COMMERCE; WILL BE USED UNDER A RADIATION PROTECTION PLAN; AND WILL BE DESTROYED
OR EXPORTED UNDER U.S. CUSTOMS SUPERVISION WHEN THE FOLLOWING MISSION IS COMPLETE:
1. Research, Investigations/Studies, or Training (attach Form FDA 766)
2. Trade Show/Demonstration; List dates & use restrictions ___________________________________________________________
D. DO NOT COMPLY WITH PERFORMANCE STANDARDS; ARE HELD AND WILL REMAIN UNDER BOND; AND WILL NOT BE
INTRODUCED INTO COMMERCE UNTIL NOTIFICATION IS RECEIVED FROM FDA THAT PRODUCTS HAVE BEEN BROUGHT
INTO COMPLIANCE IN ACCORDANCE WITH AN FDA APPROVED PETITION. (See Form FDA 766.)
1. Approved Petition is attached.
2. Petition Request is attached.
3. Request will be submitted within 60 days.
WARNING: Any person who knowingly makes a false SIGNATURE OF IMPORTER OF RECORD
declaration may be fined not more than $10,000 or
*Signature required here
imprisoned not more than 5 years or both, pursuant to Title
18 U.S.C. 1001. Any person importing a non- compliant
NAME AND TITLE OF RESPONSIBLE PERSON
electronic product may also be subject to civil penalties of
$1000 per violation, up to a maximum $300,000 for related
John Smith, CEO
violations pursuant to Title 21 U.S.C. 360pp.
Public reporting burden for this collection of information is estimated to average 0.2 hour per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing reviewing the collection of information. Send comments regarding
this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to:
Food and Drug Administration
CDRH (HFZ-342)
2094 Gaither Road
Rockville, MD 20850
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.
FORM FDA 2877
PREVIOUS EDITION IS OBSOLETE.
Created by: PSC Media Arts (301) 443-2454
EF
53
Terms & Conditions - Material Handling (1 of 2)
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE
The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services, Inc. and you, the Exhibitor. Acceptance
of said terms and conditions will be construed when any of the following conditions are met:
• The Material Handling Agreement is signed; or
• Exhibitor’s materials are delivered to Metropolitan’s warehouse or to a show or exposition site for which Metropolitan Exposition
Services, Inc. is the Official Show Contractor; or
• An order for labor and/or rental equipment is placed by exhibitor with Metropolitan
1. DEFINITIONS - For purposes of the contract, “Metropolitan Exposition Services, Inc,” (“Metropolitan”) means its employees, directors, officers,
agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors Metropolitan Exposition Services, Inc. may
appoint. The term “Exhibitor” means the exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”). Further,
Exhibitor is in fact the “Shipper” for all purposes and circumstances notwithstanding anything contained herein to the contrary.
2. PACKAGING & CRATES – Metropolitan shall not be responsible for damage to loose or uncrated materials, pad-wrapped or shrink-wrapped
materials, glass breakage, concealed damage, carpets in bags or poly, or improperly packed materials. In addition, Metropolitan shall not be responsible for
crates and packaging which are unsuitable for handling, in poor condition, or have prior damage, Crates and packaging should be of a design to adequately
protect contents for handling by forklift and similar means.
3. EMPTY CONTAINERS – Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole
responsibility of the exhibitor or its representative. All previous labels must be removed or obliterated. Metropolitan assumes no responsibility for: error in
the above procedures; removal of containers with old empty labels and without Metropolitan labels; improper information on the empty labels. Metropolitan
will not be liable for loss or damage to crates and containers or their contents while same are in empty container storage.
4. INBOUND SHIPMENT(S) – Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the
booth and the arrival of Exhibitor or its representative, and during such time the materials will be left unattended. Metropolitan will not be responsible for
any loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to Exhibitor’s booth at show site. Metropolitan highly
recommends the securing of security services from facility or show management.
5. OUTBOUND SHIPMENT(S) - Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and
the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended. Metropolitan will not
be responsible for any loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for reloading at the conclusion of the
event. Metropolitan highly recommends the securing of security services from facility or show management. All Material Handling Agreements submitted
to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the
quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pickup
6. DELIVERY TO THE CARRIER FOR RELOADING – Metropolitan assumes no responsibility for loss, damager, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed contractor, shipper, or agent for transportation after the conclusion of the show.
Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood
to be under the exclusive supervision and control of the carrier or driver of that carrier. Metropolitan assumes no responsibility for loss, damage, theft or
disappearance of exhibitor’s materials that arises out of improperly loaded materials.
7. DESIGNATED CARRIERS – In order to expedite removal of materials from show site as required by show management and/or the facility,
Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment(s) at the appointed time. Where
no disposition is made by exhibitor, materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible
for charges relating to such rerouting and handling. In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation.
8. METROPOLITAN’S RESPONSIBILITIES – Metropolitan shall be responsible only for those services which it directly provides. Metropolitan
assumes no responsibility for any persons, parties, or other contracting firms not under Metropolitan’s direct supervision and control. Metropolitan’s
performance hereunder is subject to, and Metropolitan shall not be responsible for loss, delay, or damager due to , strike, lockouts, work stoppages, natural
elements, vandalism, Act of God, civil disturbances power failures, explosions, acts of terrorism or war, or for any other cause beyond Metropolitan’s
reasonable control, nor for ordinary wear and tear in the handling of materials.
9. INSURANCE – It is understood that Metropolitan is not an insurer. Insurance on exhibit materials, if any, shall be obtained by exhibitor in amounts
and for perils determined by exhibitor. Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement
received.
54
Terms & Conditions - Material Handling (2 of 2)
Royal LePage National
Sales Conference
33 Lakeside Avenue
Scarborough, ON MIN 3C2, Canada
Phone: 201-994-1301 Fax: 201-994-1350
September 30-October 2, 2014
Sheraton Hotel Toronto Centre
10. CLAIM(S) FOR LOSS - Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site,
and in any case not later than thirty (30) business days after the conclusion of the show or exposition. (For purposes of claim reporting, the “conclusion” of
the show shall be construed as the time when exhibitor’s materials are delivered to the carrier for transportation from the show site of from Metropolitan’s
warehouse). All claims reported after thirty (30) business days will be rejected. In no event shall a suit or action be brought against Metropolitan more than
one (1) year after the date of loss or damage occurred.
a) Payment for services may not be withheld. In the event of any dispute between the exhibitor and Metropolitan relative to any loss, damage,
or claim, exhibitor shall not be entitled to and shall not withhold payment or any partial payment, due Metropolitan for its services as an offset
against the amount of any alleged loss or damager. Any claims against Metropolitan shall be considered a separate transaction and shall be
resolved on their own merits.
b) Maximum recovery. If found liable for any loss, Metropolitan’s sole and exclusive maximum liability for loss or damage to exhibitor’s
materials and exhibitor’s sole and exclusive remedy is limited to $.50 (USD) per pound per article with a maximum liability of $100.00 (USD)
per item, or $1,500.00 (USD) per shipment whichever is less.
c) Breach of Contract and/or negligence only. Metropolitan’s liability shall be limited to any loss or damage which results solely from
Metropolitan’s negligence in the actual physical handling of the items comprising exhibitor’s shipment(s) OR which results from breach of this
contract and not for any other type of loss or damage. In no event shall Metropolitan be liable to the exhibitor or to any other party for special,
collateral, exemplary, indirect, incidental, or consequential damager, whether such damages occur either prior or subsequent to, or are alleged as
a result of, tortuous conduct, failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract, regardless of
the form of action, whether in contract or in tort, including strict liability and negligence, event if Metropolitan has been advised or had notice of
the possibility of such damages, or for any damages caused by exhibitor’s failure to perform exhibitor’s responsibilities. Such excluded damages
include but are not limited to loss of profits, loss of use, interruption of business or other consequential or indirect economic losses.
11. DECLARED VALUE - Declarations of Declared Value are between the exhibitor and the selected carrier ONLY, and are in no way an extension of
Metropolitan’s maximum liability stated herein. Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the
selected carrier; however, Metropolitan will be not be liable for any claim arising from the transmittal of, or failure to transmit, declared value instructions to
the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage.
12. JURISDICTION / ARBITRATION - This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of
laws rules. Exclusive venue for all disputes arising out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County, New
Jersey. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be
settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware
rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof.
13. INDEMNIFICATION - Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees, directors, officers, and agents from
and against any and all demands, claims, causes of action, fines, penalties, damages (including consequential), liabilities, judgments, and expenses (including
but not limited to reasonable attorneys’ fees and investigation costs) on account of personal injury, death, or damage to or loss of property or profits arising
out of contributed to by any of the following:
• Exhibitor’s negligent supervision of any labor secured through Metropolitan, or the negligent supervision of such labor by any of exhibitor’s
employees, agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC);
• Exhibitor’s negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of exhibitor’s employees,
agents, representatives, customers, invitees and/or any exhibitor appointed contractors (EAC) at the show or exposition to which this
Cotract related, including but not limited to the misuse, improper use, unauthorized alteration, or negligent handling of
Metropolitan’s equipment.
• Exhibitor’s violation of Federal, State, County of Local ordinances;
• Exhibitor’s violation of show regulations and/or rules as published and set forth by facility and/or show management.
14. WAIVER & RELEASE - Exhibitor, as a materials part of the consideration to Metropolitan for material handling services, waives and releases all
claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract.
15. SEVERABILITY - If any provision of this Contract proves to be illegal, invalid, or unenforceable, the remainder of this Contract will not be affected
by such finding, and in lieu of each provision of this Contract that is proven to be illegal, invalid, or unenforceable, a provision will be added as part of this
Contract as similar in terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid and enforceable.
55
VENDOR FORMS
Vendor Forms
EXHIBITOR INSURANCE APPLICATION,
APPLICATION INFORMATION
CANADA
Applicant Phone:
Applicant Fax:
Name of Business:
Mailing address:
Postal Zip Code
Province/State
City
Email address - REQUIRED TO RECEIVE INVOICE AND CERTIFICATE OF INSURANCE:
Describe in detail all products/services to be sold/offered by you at event:
EVENT INFORMATION
Name of Event Organizer (to be shown on certificate of insurance):
Event Name:
Address Of Event Organizer:
Event Address:
_________________________________________________________
City
Province/State
Postal/Zip Code
___
___________________________________________________
Province/State
Postal/Zip Code
City
EVENT DATES (Including Move In and Move Out):
FROM
dd
mm
yyyy
TO
dd
mm
yyyy
SCHEDULE OF COVERAGES
$2,000,000 Liability Limits: General Liability (Per Occurrence and Aggregate Limit), Products and Completed Operations, Personal and Advertising Injury,
Fire Damage Limit - $300,000. Medical Expense not included. Subject to $1,000 BI, PD and Expenses Deductible.
$25,000 Inland Marine limit – covers your property while in transit to and from the Event Location (three days before and three days after the Event), and while
on the Event premises. Subject to $1,000 deductible.
Coverage is subject to underwriting review. Ineligible Risks: Alcoholic beverages, Amusement Devices, Athletic performances and stunts, Body piercing and
permanent tattooing on site, Chemicals, E-Commerce selling on site, Fertilizers, Firearms, Fireworks Sales & Displays, Pyrotechnics, Games, Installation, Services
or Repairs of products on Site, Live Animals, Medical Testing, On-site Equipment Sales/Rentals, Oxygen/Aromatherapy Bars, Pesticides, Pharmaceuticals,
Nutraceuticals, Vitamins, Health or Dietary Supplements, Time Share Sales, Tobacco Products, Licensed or Unlicensed Motorized Vehicles, Watercraft exhibits in
water. Note: There is no Liability coverage for Vehicles in Motion. Property excluded: EDP (Electronic Data Processing), audio & video equipment, watches,
jewellery made of precious or semi precious stones and/or precious metals, money, bullion, securities, stamps, antiques, furs, and fine arts.
I hereby appoint Brokers Trust Insurance Group Inc. as my authorized representative for this program. I am applying for insurance based on the information
provided above. I hereby declare that all of the above is true and correct. With respect to this application or any change in coverages, I authorize you to collect,
use and disclose information as permitted by law for the purposes necessary to assess the risk, investigate and settle claims, and detect and prevent fraud, and
analyzing business results.
Please Print Your Name:
Signature:
DD
MM
YYYY
The above insurance program will only be offered if the application form is signed and completed in full, and the payment and the application form are received in
our offices prior to the opening show date. Completion of this application does not automatically bind coverage. We reserve the right to review all risks following
online binding for underwriting compliance. Premium and fee are minimum, retained and fully earned. No refunds. Coverage is void if payment is returned
N.S.F. NSF fee of $50 will apply. A full copy of this policy is available upon request or online at www.exhibitorinsurance.com. A copy of the certificate is available
to your Show Organizer upon their request.
PAYMENT INFORMATION:
In CAN Funds
▼ Please Select
 Preferred Rate
 Regular Rate

Payment received at least 14 days before show
Payment received 13 days or less before show
TOTAL 
Payment type:



 Liability
* Higher limits available for an additional premium
Only
 Liability
+ Property $25,000*
Premium $46 + Fee $109.32 + RST = $159
Premium $71 + Fee$118.32 + RST = $195
Premium $46 + Fee $125.32 + RST = $175
Premium $71 + Fee$133.32 + RST = $210
$CAN
Card#______________________________ Expiry Date
$CAN
mm
yy
If mailing a cheque, please
remit payment to:
(The payment due on the Credit Card statement will be in the name of www.ExhibitorInsurance.com)
Brokers Trust
Name of the Credit Card Holder: __________________________________________________________________
Insurance Group Inc.
434 North Rivermede Rd.
Suite 3, Concord, ON
L4K 3M9
Phone: 905-695-2971
Fax: 905-760-2260
Fill in your credit card billing address if it is different from mailing address above, to process your payment:
_______________________________________________________________________________________________
Date: ____/_____/______ Cardholder Signature _______________________________________________
I agree to pay above total according to my card issuer agreement.
Download Exhibitors Insurance Application at www.exhibitorinsurance.com and FAX the completed application to 905-760-2260
56
VOICE & DATA REQUEST FORM
The Sheraton Centre Toronto Hotel
123 Queen Street West
Toronto, Ontario - M5H 2M9
[email protected]
416-947-4963 FAX 947-4849
Company Information
COMPANY NAME:
COMPANY ADDRESS:
CONTACT:
TELEPHONE:
FAX:
email:
Show Information
MEETING ROOM:
BOOTH NUMBER (If applicable):
INSTALLATION DATE & TIME:
DISCONNECTION DATE & TIME:
Payment Information
Please provide email address of person who will be entering payment information.
A secure link to Starwood's online credit card authorization system will be sent to that person.
Services available for order
Phone and Modem Services
Modem access for dial up (installation only)
Phone access with standard phone (installation only)
Credit Card Access Line (dial "9" access only)
ISDN (installation only -256k / all ISDN will be billed 30 days out for any line usage)
Daily Equipment Rental & Services
Conference Phone rental (per day)
Voicemail box rental (per line)
High Speed Internet Services
High-speed internet - per computer (first day)
Additional Days (per computer)
Wireless Internet Services
Wireless High-speed internet - per computer (first day)
Additional Days (per computer)
Mike Units Rental (two-way radios & cellular access)
Unit rental for two way only (per day)
Unit rental for two- way & local access only (per day)
Unit rental for two- way-local-long distance(per day)
Phonebook Programming (per unit)
Quantity
Quantity
Quantity
Quantity
Quantity
@
@
@
@
Price (unit)
$175.00
$175.00
$175.00
$350.00
@
@
Price (unit)
$150.00
$25
@
@
Price (unit)
$350.00
$50
@
@
Price (unit)
$350.00
$50
@
@
@
@
Price (unit)
$35.00
$45.00
$50.00
$5.00
NOTE:
* All request forms must include a credit card number or P.O. number to insure installation.
* All local calls are charged at $2.00 per call for the first 20 minutes and 15cents per minute there after
* Toll-free, collect and credit card calls are charged $2.00 per call plus 15cents per minute after the first 20 minutes.
* Long distance will be charged as used.
* All calls are subject to GST.
* All requests must be received 5 business days prior to the convention or meeting.
* Any cancellations must be received 2 days prior to the convention or meeting or charges will apply.
* Equipment provided will be the responsibility of the requester. If lost or damaged, charges will apply.
* ISDN lines have a 30day bill back period for line usage.
* Prices subject to change without notice
57
ExhibitPowerandAudioVisualservices
RoyalLePageNationalSalesConference
SheratonCentreTorontoHotel
September30–October1,2014
HellofromPSAVattheSheratonCentreTorontoHotel!
We would like to take this opportunity to welcome you to the upcoming
2014RoyalLePageNationalSalesConference.
PSAVistheexclusiveproviderofExhibitPowerandthepreferredsupplier
forAudioVisualserviceshereattheSheratonCentreTorontoHotel.
Should you require Power and/or Audio Visual services for your exhibit,
simplyplaceyourorderonlinebyvisitingthelinkbelow:
(http://partner.psav.com/TheSheratonCentreTorontoHotel/Products_and_Services/Exhibitor_Services.aspx)
If you have any questions or require assistance in ordering your services,
contact us at directly at 416.304.1354 or via email:
[email protected]
Weappreciateyourbusinessandlookforwardtoworkingwithyou!
Sincerely,
ThePSAVSheratonCentreTorontoTeam
58
Sheraton Centre Toronto
123 Queen Street West
Toronto Ontario
M5H 2M9
ph. 416 304 1354 Fax. 416 304 0113
[email protected]
Price (1 Day)
Price (2 Day)
Price (3 Day - max
per week charge)
7.5 Amp - 120 Volt Dedicated Circuit - Exhibit set-ups only
$138.65
$197.65
$256.65
15 Amp - 120 Volt Dedicated Circuit - Exhibit set-ups only
$179.95
$280.25
$380.55
20 Amp - 120 Volt Dedicated Circuit
$256.65
$433.65
$610.65
15' Extension Cord and Power bar
$23.60
$47.20
$70.80
Price (1 Day)
Price (2 Day)
Price (3 Day - max
per week charge)
19" LCD Monitor (for Computer only) SD 4:3
$238.95
$398.25
$557.55
23" LCD Monitor (for Computer only) - 16:9
$238.95
$398.25
$557.55
32" Flat Panel Monitor - 16:9
$433.65
$787.65
$1,141.65
46" Flat Panel Monitor with Stand - 16:9
$761.10
$1,362.90
$1,964.70
55" Flat Panel Monitor with Floor stand - 16:9
$855.50
$1,551.70
$2,247.90
Laptop Computer
$463.15
$846.65
$1,230.15
Price (1 Day)
Price (2 Day)
Price (3 Day - max
per week charge)
DVD player
$179.95
$280.25
$380.55
Digital File Playback unit
$179.95
$280.25
$380.55
Small Powered Speaker - for computer or ipod/mp3 player
$144.55
$209.45
$274.35
Wireless Microphone: Handheld or Lavaliere with 2 speaker Sound system
$539.85
$1,000.05
$1,460.25
Power Distribution Services
Video/Computer Monitors and Accessories
Audio Equipment
Prices above include setup/dismantle labour charge (1 hour ) and 18% service charge
DOES NOT INCLUDE HST
All equipment is charged on a per day basis.
* For Any Other Requests That Are Not Listed Please Contact (416) 304 1354 for Pricing *
* PSAV is the Exclusive Rigging Provider at the Sheraton Centre Toronto. Only PSAV riggers may hang items overhead. If any Sign or
Banner hanging is required please contact us for pricing *
59