DISTRICT REPRESENTATIVE ORIENTATION MANUAL SATURDAY, JUNE 22, 2013
DISTRICT REPRESENTATIVE ORIENTATION MANUAL SATURDAY, JUNE 22, 2013 10:30 a.m. – 1:00 p.m. ABA Headquarters Chicago, Illinois 2013-2014 ABA YLD District Representative Training Agenda ABA. 321 North Clark, 21st Floor Chicago, IL Saturday, June 22, 2013 10:30-10:40 Welcome (Mario Sullivan): YLD—Who we are? Purpose of having DRs attend Conference YLD success depends on effective leadership and active participation of the DRs. Tremendous responsibility/opportunity for the DRs. Most of our leaders have started as DRs – invaluable perspective Goal for the year 10:40-11:05 Welcome/Introductions (Kimber Gallo/Stefan Palys) 11:05-11:15 Diversity (Kenya Wright-Jenkins) Next Steps Challenge Encouraging Diverse Lawyers to get involved in the YLD Working with National Affiliates 11:15-11:30 Council (Your role as a Council Member) (Kimber Gallo/Stefan Palys) Make-up of Council – DRs/Officers and Directors Purpose of Council Conferences Responsibilities Reporting Council Discussions, Debate and Voting 11:30-11:45 Assembly (Your role as a Delegate) (Myra McKenzie/David Scriven-Young) Purpose of Assembly Certification Process Resolutions 11:45-12:00 Affiliates (Your role as a Liaison) (Anna Romanskaya) History and Overview of Affiliate Structure Working with the YLD Affiliate Assistance Team Communicating with Affiliates Affiliate Benefits (Affiliate Guide) Monthly affiliate communication DR quarterly reporting forms Goal: attend one meeting of each affiliate if possible Standardized reports from DRs after conferences 12:00-12:10 BREAK 12:10-12:20 Communication (Your role as an Information Conduit) (Genevieve Spires/Jamie Ackerman) Role of DRs in communications 81507479.1 How communications team can help DRs Social Media 12:20-12:35 Public Service/Member Service Projects (Courtenay Dunn/Roula Allouch/Beth Palmer) Each affiliate group can implement these programs Bringing National ideas to local communities What are projects are for this year? How you can get involved? 12:35-12:50 Leadership (Your role as an ABA YLD Leader) (Kimber Gallo/Stefan Palys/David Nguyen/Gina Sadler) Preview of FEMA training (David Nguyen) FEMA Reimbursement/ABA reimbursement (Gina Sadler) Purpose of District Reps as YLD Leadership (Kimber Gallo/Stefan Palys) What it means to be a good leader (Kimber Gallo/Stefan Palys) o Actively/substantively participate at Council o Fulfill your obligations, e.g., meet deadlines, communication with affiliate o Lead by example, e.g., attend programming, be active in the division (join a committee, assist with NCT, participate in public and member service projects), write articles for one of our communications, seek out first timers from your affiliates attending conferences, Top 10 Tips and Pitfalls Q&A; Wrap-up; 12:50-1:00 Membership (Your role as an ABA Member) (Mark Nichols) Membership is everyone’s job! You are the eyes and ears of the YLD Touch 10,000 Section Connect Recruiting efforts – working with affiliates and other YLD leaders Take advantage of ABA member benefits 1:00-1:45 Networking Lunch 1:45-2:00 Wrap-Up 2:30-6:30 FEMA Training (Your role with Disaster Legal Services) 7:00 p.m. Optional Dinner: Dutch Treat Dinner THANK YOU FOR ATTENDING! WE LOOK FORWARD TO A GREAT 2013-2014 ABA YLD BAR YEAR! 81507479.1 Incoming District Representative Orientation TABLE OF CONTENTS 2013-2014 GENERAL INFORMATION What You Do as a District Representative – Quick Guide Who to Know as a District Representative – Contact List Where to Find Information as a District Representative – Navigating the Website How to Report as a District Representative – “CC” List District Representative & National Representative Responsibilities District Representative 2013-2014 Important Dates Active Affiliates List PAGE 1- 2 3 4- 5 6 7 - 21 22 - 23 24 - 31 LEADERSHIP & STRUCTURE 2013-2014 YLD Organization Chart 32 SAMPLES AND FORMS Preliminary Plan of Action Outline Quarterly Report Outline Sample Report to Affiliates Affiliation Materials 33 - 34 35 36 - 40 41 - 42 POLICIES AND PROCEDURES Reimbursement Form/Procedures and Rules District Representative Proxy Vote by Mail/Council Procedure District Representative Election Notification Guidelines ABA YLD Bylaws 44 - 45 46 47 48 - 49 50 - 70 WHAT YOU DO AS A DISTRICT REPRESENTATIVE Quick Guide 2013 -2014 TOPIC Eligibility Election Responsibilities BASIC FACTS Member of the American Bar Association 34 years of age or younger at the time of the Annual Meeting in which the District Representative takes office, or licensed for five (5) years or less for the length of 2-year the term Must have attended at least one National Conference, Annual or Midyear Meeting in the year preceding his or her election Affiliates within each District elect a District Representative to serve a two year term In most cases where the District comprises more than one state, the District Representative position rotates between the states on a biennial basis Candidates are encouraged to attend the ABA YLD Spring Conference immediately before his or her term begins Elections are to take place on or before April 1 of the election year Serve as a liaison between the local affiliates and the YLD, keeping local affiliates updated on YLD activities, programs and services Assist in the organization of Affiliates and encourage utilization of Affiliate Assistance Team members Provide hands-on assistance to Affiliates in the planning and implementation of YLD programs and projects Assist in the certification of delegates to the Midyear and Annual Meeting and provide input and voting assistance on recommendations and resolutions used in the adoption of policy positions by the YLD and the ABA Provide input on YLD planning and development issues Attend training and assist in the coordination of Disaster Legal Services programs within your District in partnership with the Federal Emergency Management Agency (FEMA) 1 TOPIC Funding Time Commitment Questions BASIC FACTS Attend meetings of the YLD Council before each regular meeting of the Division including the Annual Meeting, the Midyear Meeting and the Fall and Spring Conferences Attend programming at each regular meeting of the Division, including plenary and closing sessions at each meeting (your funding to such meeting is contingent upon your participation in the meeting) Submit quarterly written reports to the Division and Affiliates within your District as to matters occurring within each organization (see 2013-2014 Important Dates document) Assist in keeping Affiliate contact information up to date District Representatives receive reimbursement for airfare (up to $350), ground transportation ($20.00) and a per diem ($100.00/night / up to 3-days for hotel and food expenses for attendance at the Midyear Meeting, the Fall Conference and the Spring Conference. Funding is not available for the Annual Meeting. Review the Budget and Reimbursement Policy on the ABA Leadership Page. New District Representatives who attend the FEMA training receive reimbursement for airfare and a per diem for hotel and food expenses as provided by FEMA. District Representatives are also encouraged to seek additional funding through their state affiliates or employers to help defray costs not reimbursed by the Division. Except in instances of a federal disaster within the District Representative’s state, District Representatives devote approximately ten (10) hours a month to receiving information and relevant materials from the Division, contacting Affiliates and various reporting requirements. Contact Gina Sadler, ABA YLD Business Specialist, at 312-988-5671 / [email protected], or Stefan Palys, YLD Administrative Director for even number districts, at 602-212-8523 / [email protected], and Kimber Gallo, YLD Administrative Director for odd number districts at 973232-2962 / [email protected] 2 WHO TO KNOW AS A DISTRICT REPRESENTATIVE Contact List 2013-2014 TOPIC CONTACT PHONE E-MAIL Reports Kimber L. Gallo (Odd No. Districts) Stefan M. Palys (Even No. Districts) Administrative Directors 973-232-2962 602-212-8523 [email protected] [email protected] Conference Registration Donna Nesbit Meetings Director 312-988-5612 [email protected] 312-988-5629 [email protected] Gina Sadler Business Specialist 312-988-5671 [email protected] Anna Romanskaya Affiliates Director 619-338-9500 [email protected] Vacant Associate Staff Director 312-988-5665 TBD Diversity including YLD Scholarship Program, and Committees Renee Lugo Program Associate 312-988-5626 [email protected] Awards of Achievement Tara Blasingame Office Administrator 312-988-5611 [email protected] Gina Sadler Business Specialist 312-988-5671 [email protected] David Nguyen Disaster Legal Services Director 317-340-6743 [email protected] Kim Goins Ryan Hamilton Brandon Hudson Michelle A. Westcoat Disaster Legal Services Vice Directors 615-305-7112 702-818-1818 225-448-0080 215-963-4638 [email protected] [email protected] [email protected] [email protected] Gina Sadler Business Specialist 312-988-5671 [email protected] Update your contact information ABA Service Center 800-285-2221 [email protected] Delegate Certification David Scriven-Young Assembly Clerk 312-239-9722 [email protected] 312-988-5611 [email protected] Amy Cacich Meetings Assistant Reimbursements Affiliate Programming Subgrants Disaster Legal Services (DLS) Tara Blasingame Officer Administrator 3 WHERE TO FIND INFORMATION Navigating www.americanbar.org/younglawyers I AM LOOKING FOR: FIND IT ON THE WEBSITE: General Information about the YLD Direct link: www.americanbar.org/younglawyers Navigate to it: See the “About Us” box on the home page. YLD Bylaws and Policies, the Long Range Plan and the Diversity Plan Available via the Leadership Portal www.ambar.org/YLDLeadershipPortal or www.americanbar.org/groups/young_lawyers/about_us/bylaws_policies .html Navigate to it: 1. From the top navigation bar – click “About Us.” 2. Under “More Information” – click on “Leadership Portal” and log on to the ABA Website. Information and Resources for My Position/Role Descriptions and Expectations - Training Manuals - Deadlines - Co-sponsorship Information - Program Proposal and Development - Report Templates Online Member Directory Available via the Leadership Portal www.ambar.org/YLDLeadershipPortal Navigate to it: 1. From the top navigation bar – click “About Us.” 2. Under “More Information” – click on “Leadership Portal” and log on to the ABA Website. http://www.americanbar.org/directories/people_directories/people_direc tory_members_landing.html – you must log into the ABA Website. Navigate to it: From the top navigation bar – click “Member Directory” and log on to the ABA Website. Contact Information for Staff www.americanbar.org/groups/young_lawyers/contact_us.html Navigate to it: 1. From the left navigation bar – click “About Us.” 2. Under “More Information” – click on “YLD Staff.” Meeting Information Dates Location Registration Direct link: www.ambar.org/younglawyerevents Navigate to it: From the left navigation bar – click “Events & CLE.” Leadership Opportunities Appointments Elections Direct link: www.ambar.org/yldappointments Navigate to it: 1. From the left navigation bar – click “About Us.” 2. Under “More Information” – click on “Appointments” or “Elections.” Affiliate Resources Resources for leaders of Affiliates Direct Link: www.americanbar.org/groups/young_lawyers/about_us/affiliates.html - Updating Affiliate Leadership Changes Navigate to it: There is so much more on the website, but this will get you started! 4 WHERE TO FIND INFORMATION Navigating www.americanbar.org/younglawyers - Affiliates in my state - Affiliating with the YLD From the YLD Homepage – click “Affiliate Outreach Program” or “Affiliates.” Direct Link: www.americanbar.org/groups/young_lawyers/publications.html Publications The Young Lawyer - The Affiliate - E-Affiliate - 101/201 Practice Series & More Initiatives Public Service Projects - Public Education - Pro Bono - Member Service Projects - Diversity YLD Awards and Scholarships Information Subgrant Information and Applications - Awards of Achievement - National Outstanding Young Lawyer - Outstanding Young Military Lawyer - Scholarship Programs - Child Advocacy Award Navigate to it: From the left navigation bar – click "Publications." Direct Link: www.americanbar.org/groups/young_lawyers/initiatives.html Navigate to it: From the left navigation bar – click "Initiatives." Direct Link: www.americanbar.org/groups/young_lawyers/awards_scholarships.html Navigate to it: From the left navigation bar – click “Awards & Scholarships.” There is so much more on the website, but this will get you started! 5 HOW TO REPORT AS A DISTRICT REPRESENTATIVE 2013-2014 Send your reports electronically to your assigned Administrative Director, with a copy to Chair, Chair-Elect, and Designated YLD Staff at their contact information below Kimber L. Gallo Administrative Director (Odd Number Districts) Skoloff & Wolfe PC 293 Eisenhower Pkwy Livingston, NJ 07039 Phone: 973-232-2962 Fax: 973-232-2963 [email protected] Stefan M. Palys Administrative Director (Even Number Districts) Stinson Morrison Hecker LLP 1850 N. Central Avenue, Suite 2100 Phoenix, AZ 85004 Phone: 602-212-8523 Fax: 602-586-5292 [email protected] Mario A. Sullivan Chair Law Office of PA Johnson 4 East Huron Street Chicago, IL 60611 Phone: 312-932-9200 Fax: 312-932-9229 [email protected] Andrew M. Schpak Chair-Elect Barran Liebman 601SW 2ND Avenue, Suite 2300 Portland, OR 97204 Phone: 503-276-2156 [email protected] Gina Sadler ABA Business Specialist American Bar Association 321 North Clark Chicago, IL 60654 Phone: 312-988-5671 Fax: 312-988-6231 [email protected] 6 DISTRICT REPRESENTATIVE & NATIONAL REPRESENTATIVE RESPONSIBILITIES Serving as an ABA Young Lawyers Division District or National Representative can be rewarding and exciting. As the representative of affiliated young lawyer organizations and national organizations, District Representatives and National Representatives have the opportunity to participate in all of the great programming, policy-making and social activities of the ABA Young Lawyers Division. This position has several important responsibilities, both to the organizations represented and to the Division. A. General Description District Representatives have seven primary responsibilities (some of which also apply to National Representatives): 1. Serving as a member of the ABA YLD Council. The Council meets at the Annual and Midyear Meetings and the Division’s Fall and Spring Conferences; 2. Facilitating communication between the state and local Affiliates and the Division, including utilizing the Affiliate Assistance Team members; 3. Providing hands-on assistance to Affiliates in the planning and implementation of YLD programs and projects; 4. Submitting periodic written reports to the Division and to Affiliates within your District as to matters occurring within each organization; 5. Assisting in the coordination of Disaster Legal Services programs within your District in partnership with the Federal Emergency Management Agency (FEMA); 6. Providing input and voting on recommendations urging the adoption of policy positions by the YLD and the ABA; and 7. Providing input on YLD planning and development issues. The primary role of a District Representative or National Representative is to serve as a leader in the Division by acting as a conduit for communication between the Division (and the ABA at-large) and the state and local young lawyer Affiliates within the District, or between the Division and both the national organization and that organization’s Affiliates. This is a two-way responsibility. The District Representative is responsible for communicating information about the Affiliates in his or her District to the Division, including any issues and problems within the Affiliates and concerning Affiliates’ progress toward the successful completion of their selected projects. 7 A great tool for accomplishing this responsibility is the Affiliate Assistance Team. District Representatives should introduce the Affiliate Assistance Team members to the officers of the Affiliates within each District so that they can provide help for any reason. In order to effectively carry out District Representative responsibilities, it is important to develop a good relationship with all Affiliates within the District -- not just with those Affiliates and their representatives who attend the Division’s meetings, but also with those who do not attend. Indeed, the latter are especially important since the YLD has less interaction with them, and they do not benefit from the energizing impact of the Division’s meetings. You will need to get information from affiliate leaders to submit your own quarterly reports. We suggest setting a calendar reminder three weeks ahead of your quarterly report deadline to contact your affiliate leaders. Remember, your funding is jeopardized if you do not timely submit your report. HOW TO REPORT AS A DISTRICT REPRESENTATIVE 2013-2014 Send your reports electronically to your assigned Administrative Director, with a copy to Chair, Chair-Elect, and Designated YLD Staff at their contact information below Kimber L. Gallo Administrative Director (Odd Number Districts) Skoloff & Wolfe PC 293 Eisenhower Pkwy Livingston, NJ 07039 Phone: 973-232-2962 Fax: 973-232-2963 [email protected] Stefan M. Palys Administrative Director (Even Number Districts) Stinson Morrison Hecker LLP 1850 N. Central Avenue, Suite 2100 Phoenix, AZ 85004 Phone: 602-212-8523 Fax: 602-586-5292 [email protected] Mario A. Sullivan Chair Law Office of PA Johnson 4 East Huron Street Chicago, IL 60611 Phone: 312-932-9200 Fax: 312-932-9229 [email protected] Andrew M. Schpak Chair-Elect Barran Liebman 601SW 2ND Avenue, Suite 2300 Portland, OR 97204 Phone: 503-276-2156 [email protected] Gina Sadler ABA Business Specialist American Bar Association 321 North Clark Chicago, IL 60654 Phone: 312-988-5671 Fax: 312-988-6231 [email protected] 8 In case of a disaster, one of the most important functions of a District Representative is to execute the ABA’s contract with the Federal Emergency Management Agency (“FEMA”). When a major disaster strikes, after the basic needs of the victims are met, FEMA may activate Disaster Legal Services. Through a contract with the ABA YLD, FEMA looks to the District Representatives to coordinate the volunteers in the District to provide legal services to those affected by the disaster. FEMA funds an orientation for all incoming District and National Representatives to learn the functions of FEMA and how to manage the responsibilities when a disaster happens. District Representatives are expected to maintain their FEMA training manuals and implement a disaster plan in their area in the event that a disaster does strike. Another responsibility of a District Representative is to provide hands-on assistance to Affiliates in the planning and implementation of programs and projects. To do this, it is necessary for the District Representative to develop a thorough knowledge of the Division’s programmatic resources. District Representatives should also become familiar with the needs of the Affiliate’s community, the available volunteer and financial resources, and the capabilities of Affiliate leaders. Each District Representative is challenged and expected to identify a Division program or project that meets the needs of each Affiliate’s community and matches available resources and capabilities. Once an appropriate program or project is selected by the Affiliate, the District Representative assists in the planning and implementation by providing resources and information, helping to establish appropriate milestones and target dates, and then monitoring the progress. The District Representative and the National Representative position is also crucial to the ABA YLD governing structure, because the Council acts as the policy-making body for the Division when the Assembly is not in session. This legislative function of the District Representative is extremely important. The Council is also asked to provide input on important matters being considered by the Division leadership regarding the future direction of activities or other internal issues. B. Specific Responsibilities With organization and advance planning, it is easy to be an excellent District Representative. 1. Meet Your Affiliates Upon election as District Representative, have the out-going District Representative introduce you to your affiliates’ leaders. 2. Update Your Affiliates’ Contact Information Upon assuming the position as District Representative in August 2013, you should alert Affiliates that they should update the contact information of their Chair, ChairElect and primary staff contact with the ABA. All updates can be submitted via the online form located on the ABA Young Lawyers Division Affiliates page. Accurate information allows quick distribution of reports or other information to 9 each Affiliate, and allows the Division to ensure that mailings are properly addressed. It is important that Affiliate information is accurate because the Division uses this information throughout the year to target Affiliates for assistance, discover interesting new projects, identify individuals for YLD appointments, and facilitate other interaction with affiliated organizations. Please refer to the handout for direction. 3. Prepare a Plan of Action Each District Representative is required to send the Administrative Director (and others on the cc list) a Preliminary Plan of Action by Monday, August, 12, 2013 outlining the activities to be undertaken within the District during the year and providing important information about the Affiliates in the District. The Administrative Director will review the plans with the Division Chair and provide comments. District Representatives may be asked to assist Affiliates in implementing special projects during the year. The Plan of Action should indicate a preliminary timetable for each project’s implementation and a description of the project. A template Plan of Action is included in your materials. 4. Complete District Representative Reports Four times during the year, and following the initial Plan of Action, District Representatives will prepare a written report for their assigned Administrative Director, and send a copy to the Chair, Chair-Elect, and designated YLD staff. These reports should include progress made on the Plan of Action, new project implementation, disaster assistance, updates on what activities each Affiliate in the District is doing, and whether any of the Affiliates seek or would benefit from the Affiliate Assistance Team’s assistance. You will be provided a template form to complete specific to the affiliates in your District. It is important that you reach out to all Affiliates and, if you do not hear back, indicate that you have no report for that Affiliate. This ensures the Division is aware of the activity and response level of each Affiliate. 5. Send Monthly Update Emails to Affiliates Each month, the Administrative Director will request one District Representative to assist in creating a brief, quick bullet list of upcoming action items and highlights to send to all Affiliates. This brief “blurb” will be provided by the Administrative Director to all District Representatives, who should forward it to all Affiliates in his or her district. This will keep each Affiliate informed of the Division’s happenings and upcoming deadlines on a more regular basis. 6. Attend Meetings District Representatives are considered key leaders of the Division. As a leader, attendance at meetings and passing information to Affiliates is integral to the Division’s success. Each District Representative is required to attend all Council meetings, District Representative workshops, District Representative receptions, YLD Assemblies, and the programming that follows the Fall and Spring Council meetings. The Council usually meets on the first day of each of the Division’s quarterly meetings. Limited reimbursement will be provided for attendance at the 10 Fall, Spring, and Midyear meetings. ABA policy precludes reimbursement for any ABA member to attend the ABA Annual Meeting. From time to time, District Representatives may be asked to give an oral report during the Council Meeting or District Representative workshop. Advance notice will be given when formal presentations are expected at either meeting. Often, there will be discussions on various issues where participation will be expected. If a District Representative is unable to attend a meeting, he or she must inform the Administrative Director in advance. A District Representative may assign a proxy to attend a conference in that District Representative’s place. 7. Send Written Reports After All Meetings As leaders, it is your responsibility to send a report to the President/Chair of each of the Affiliates recapping each Division Meeting or Conference within 30 days after the Meeting or Conference. The Division will provide a standardized report to each District Representative shortly after each Meeting or Conference. Please send the report to all of your Affiliates, and cc via email the Administrative Director and those designated on the cc list. Remember that reimbursement for attendance at any meeting will not be provided unless the reimbursement request is accompanied, or preceded, by a report to Affiliates. Although a template of the report will already be written for you, please remember that the purpose of the report is to communicate, primarily to the officers of Affiliates who were not represented at the meeting. Think of their needs and interests, and remember that their Division knowledge base is much less than that of those Affiliates who regularly send representatives to attend meetings. The report will also highlight deadlines and action items. In light of this, please follow up with your Affiliates after you send out the report to see if they have questions or need assistance in any way. If a District Representative is unable to attend a meeting for any reason, arrangements must be made to receive a report on the meeting, in addition to the minutes of the Council meeting, so that Affiliates can be informed. Despite an absence, a District Representative’s report to the Affiliates is still required. 8. Maintain Continued Contact with Affiliates It is important to maintain frequent contact with Affiliates, either by telephone, by e-mail or by attending Affiliate meetings. Only by contact with Affiliates can issues be developed for consideration by the Council or by the Assembly. Further, such contact is essential to communicate with Affiliates on the various programs, projects, and services available from the YLD. Each District Representative should strive to attend at least one Affiliate meeting or function for every Affiliate in his/her District. Most Affiliates have the capability to participate in meetings telephonically, so please pursue this option if travel is prohibitive for you. 11 Additionally, each District Representative should contact his or her Affiliates on a quarterly basis concerning their projects, interests, meeting plans, etc. District Representatives are encouraged to attend Affiliates’ orientation meetings to provide basic information about YLD participation and to learn about the Affiliate’s needs early in the year. If a District contains many Affiliates, concentrate on those that don’t normally send representatives to attend YLD meetings. District Representatives also may be asked to contact Affiliates regarding specific issues or events that are upcoming. Please consider the use of a District Newsletter. District Representative help is essential to ensuring the success of the ABA YLD’s diversity plan. It is important to encourage Affiliates to implement diversity plans locally. In speaking with Affiliates about their programming, membership recruitment and projects, please communicate the Division’s commitment to diversity. Affiliates should be encouraged to seek both women and minorities for all aspects of their programming, including CLE panels, committee appointments, membership marketing plans, etc. This issue is vitally important, not only for the ABA YLD, but also for the continued relevance of state and local Affiliates to the profession. District Representatives may be asked to assist the Division in reminding Affiliates of upcoming meetings and programs, and the relevant deadlines for each. Please encourage participation by the Affiliates in all Division activities, including but not limited to, conference programming, events, and Assembly meetings. 9. Recruit and Revitalize Affiliates In addition to contact with existing Affiliates, District Representatives are asked to reach out to other young lawyer organizations within their respective Districts in an attempt to encourage affiliation and participation within the Division. Although the YLD has over 300 Affiliates, there exist active unaffiliated young lawyer organizations in virtually every state. District Representatives are encouraged to recruit a new Affiliate in their Districts, if the District Representative learns of a new or unaffiliated young lawyer organization. Please note the Division Bylaws, set forth in the appendices and contained on the Website, for information on which organizations are eligible for affiliation and the procedures to affiliate. Feel free to contact the Administrative Director or the Affiliate Assistance Team Director for assistance in this process. A particular District may also have inactive Affiliates that can be revitalized with personal attention. Quality is at least as important as quantity. Please remember that whether affiliating a new group, or revitalizing an existing Affiliate, the Affiliate Assistance Team can be a primary partner. 10. Disaster Legal Services Program This ABA YLD’s disaster legal services program performs the ongoing function of providing free legal assistance to victims of natural or other disasters in cooperation with the Federal Emergency Management Agency (FEMA). Each District 12 Representative is responsible for ensuring that a network is in place in the event that FEMA requests delivery of legal services within that District. When the President declares a “major disaster” in any part of the country, under the Robert T. Stafford Relief and Emergency Assistance Act, federal assistance is made available to supplement the efforts and resources of state and local governments and voluntary relief organizations. This federal assistance is coordinated by FEMA and includes the furnishing of free legal services to low-income victims of such major disasters pursuant to Sec. 415 of the Act. The ABA Young Lawyers Division identifies attorneys willing to implement this statutory provision by rendering free legal services on a volunteer basis whenever a "major disaster" is declared. These lawyers may spend several hours at a FEMA disaster application center providing legal guidance to qualifying individual victims and/or provide their names and telephone numbers to be included on a list of volunteers available to provide individual legal assistance to such victims. The disaster assistance provided, for example, in the wake of the September 11, 2001 tragedy and Hurricanes Katrina and Rita in 2005, has not only served to help those most in need, but also helped to enhance the image of the profession nationwide. District Representatives receive special training to assist in the performance of this extremely important function. 11. Prepare Resolutions Another critical function for District Representatives is to solicit and help Affiliates develop resolutions for consideration either by the YLD Council or by the Assembly. Some District Representatives may also be called upon to debate resolutions in the Assembly throughout the bar year. While the above-listed functions describe primary duties, District Representatives may also be asked to take on special information-gathering or other responsibilities during the course of the year. C. Removal Because the District Representative role is so critical to the maintenance of the Division’s Affiliate network, the Division’s Bylaws provide that “the Council may, by two-thirds vote for a stated cause after previous notice and due process, rescind any election or otherwise remove any district representative.” (See Bylaws Section 3.4(b)(4). Tangible evidence of the importance of this role is reflected in the fact that the Division spends approximately $80,000 per year on District Representative travel reimbursement. The Division cannot afford individuals in the role of District Representative who do not fulfill their responsibilities. National Representatives may be removed in the same manner as the District Representatives pursuant to the Bylaws, Section 5.2(a)(7). 13 D. The Council Pertinent Articles of the Bylaws of the Division provide as follows: § 3.1. Affiliation (a) Recognition. The Council shall recognize as an Affiliate any organization that applies for affiliation if— (1) it is a constituent or an Affiliate of a bar association or other organization represented in the ABA House of Delegates, and its membership is limited to that organization’s youngest members or those most recently admitted to practice; or (2) young lawyers are at least three-fourths of its membership. (b) National Affiliates. The Council may recognize as a “national Affiliate” any Affiliate that applies for such recognition if it includes (1) chapters (by whatever name called) in at least ten states, and (2) at least six thousand young lawyers. (c) Withdrawal. The Council may withdraw its recognition, including recognition as a national Affiliate, from any Affiliate if (1) the Affiliate is then unqualified for such recognition, or (2) the Affiliate so requests. § 3.2. Outreach (a) Policy. The Division operates as a federation of autonomous Affiliates. The Division’s purposes include exchanging ideas and promoting communication among them and organizing conferences and other programs for their benefit. (b) Conferences. The Division shall annually organize two national conferences, one in the spring and one in the fall, for Affiliate outreach. § 3.3. Autonomy Each Affiliate’s participation in the Division is voluntary. Neither these bylaws nor any action taken under their authority can bind an Affiliate or subject it to a political, financial, or other obligation that it does not voluntarily assume, except to the extent that the bylaw or action affects the Affiliate’s representation in the Division. § 3.4. Districts For the purposes of this section 3.4, a “state” includes the District of Columbia, the Virgin Islands, the Federal Bar Association, and the Military Bar Association. 14 (a) Organization. The Affiliates are organized into the following districts: (1) Maine and Vermont; (2) Connecticut and Rhode Island; (3) Massachusetts and New Hampshire; (4) New York; (5) Pennsylvania; (6) New Jersey; (7) Delaware and the District of Columbia; (8) Maryland and Virginia; (9) North Carolina; (10) South Carolina and the Virgin Islands; (11) Florida; (12) Alabama and Georgia; (13) Mississippi; (14) Louisiana; (15) Illinois and Indiana; (16) Kentucky and Tennessee; (17) Minnesota and Wisconsin; (18) Ohio and West Virginia; (19) Iowa and Nebraska; (20) Michigan; (21) North Dakota and South Dakota; (22) Kansas and Missouri; (23) Arizona and New Mexico; (24) Arkansas and Oklahoma; (25) Southern and central Texas; (26) Northern and western Texas; (27) Nevada and Utah; (28) Colorado and Wyoming; (29) Oregon and Washington; (30) Idaho and Montana; (31) Northern California; (32) Southern California; (33) Alaska and Hawaii; and (34) Federal Bar Association and Military Bar Association. Where a state includes more than one district, the Affiliates in that state may (otherwise the Council shall) define the districts’ boundaries. (b) District Representatives. (1) Election. The Affiliates in each district, with each Affiliate (other than a national Affiliate) whose territory falls wholly or partly in the district having one vote, shall biennially elect a district representative. Each odd-numbered district shall elect its representative in each even-numbered year, and vice versa. The Council may make general rules that supplement these bylaws for 15 electing district representatives, subject to which the Affiliates in each district may likewise make rules for nominating and electing their representative. (2) Eligibility. (A) (B) (C) No person shall be eligible as a district representative unless he or she— (i) can and does continue as a member throughout his or her term; (ii) keeps his or her principal office or residence in the district throughout his or her term; (iii) has been a member since the preceding annual meeting; and (iv) registered for and attended the preceding annual or midyear meeting or at least one national Affiliateoutreach conference since the preceding annual meeting A district may waive the requirements in section 3.4(b)(2)(A)(iii)-(iv) if no person is eligible under them or if no eligible person will serve. No person shall succeed himself or herself, directly or otherwise, as a district representative. (3) Rotation. Where a district includes more than one state, that district shall not elect a representative whose principal office is in the same state as the retiring representative’s principal office, unless no Affiliate in the other state nominates a successor. This paragraph 3.4(b)(3) does not apply to any election filling a vacancy, or to the election following such an election if the former election already accomplished the required rotation; or where the retiring representative moved his or her office into the state since the preceding annual meeting. (4) Tenure. Each district representative takes office when the Assembly adjourns sine die at the next annual meeting, and serves until his or her successor takes office. The Council may, by a twothirds vote for a stated cause after previous notice and due process, rescind any election or otherwise remove any district representative. (5) Duties. The district representative shall represent the district to the Division, and vice versa, and shall perform such other duties as the Council prescribes. (6) Proxies. The Council may provide by rule for voting by proxy in the case of an absent district representative. 16 V. Council § 5.1. Function The general executive and administrative authority resides in the Council, which shall enjoy all the powers that the Division may exercise, except those powers (including the authority to amend these bylaws) explicitly reserved to the Assembly. Except as these bylaws otherwise provide, the Council may act on the Division’s behalf in any matter except to the extent that such action is inconsistent with these bylaws or with any action by the Assembly within the last six years. § 5.2. Composition (a) Voting members. The Council consists of— (1) the officers (§ 6.1); (2) the immediate past Chair; (3) the constitutional representatives (§ 8.1); (4) the directors (§ 10.1(b)); (5) the chair of the ABA Law Student Division, or his or her proxy; (6) the district representatives or their proxies (§ 3.4(b)); and (7) a representative from each national Affiliate (§ 3.1(b)), who is a member of that Affiliate. These bylaws and action taken under their authority shall apply to each such representative in the same manner as they apply to a district representative with respect to removal. No person shall become a councilor unless he or she is a member. No councilor shall vote in more than one capacity. (b) Nonvoting members. The Council may provide for nonvoting members, who shall likewise serve as nonvoting members in the Assembly. § 5.3. Meetings (a) Regular. The Council shall regularly meet in conjunction with each meeting of the Assembly and each national Affiliate-outreach conference (§ 3.2(b)). (b) Special. The Council may provide by rule for special meetings. (c) Quorum. A simple majority of the Council’s members constitute its quorum. (d) Rules. The Council may provide for voting by mail or by telephone, provided that, before the result is determined, 17 (1) (2) the procedure is communicated to each member entitled to vote, and each such member enjoys a reasonable opportunity to vote. § 5.4. Review and delegation Subject to the Assembly’s review, the Council enjoys the same powers of review and delegation as the Assembly. E. Programs for Affiliates District Representatives and National Representatives are the direct link between the Young Lawyers Division and the Affiliates. The Division looks to the District Representatives and National Representatives to contact Affiliates to ascertain how Division projects can best serve them. It is important to be thoroughly familiar with the services offered. 1. Affiliate Outreach The Young Lawyers Division has three goals to which it is dedicated: (1) promoting the involvement of more young lawyers in public service projects throughout the nation to meet the needs of the public; (2) helping young lawyers in their professional and career development; (3) assisting in the development and maintenance of effective bar leaders. It accomplishes these goals by assisting state and local bar young lawyer affiliated organizations in creating, managing, and effectively maintaining public service programs in their communities, and professional development and bar leadership programs for the bar. Information concerning successful programs is gathered by the Division and made available to Affiliates through publications, its clearinghouse, and national workshop conferences. In addition, the Division sends the Affiliate Assistance Team to consult with Affiliates who need assistance. This assistance may be general or related to a specific program or area. The Division provides funds through a subgrant program to aid Affiliates in starting public service programs. Finally, the Division provides funds for scholarship programs aimed at increasing the ranks of minority young lawyers, solo/small firm practitioners, and government/public sector/military service lawyers within the Division. 2. National Conferences Each year, the Division sponsors two national conferences (typically in the fall and spring) for Affiliate leaders. These conferences are devoted to promoting innovative public service, professional development and bar leadership project ideas to Affiliates. The Division solicits program ideas from Affiliates far in advance of these Conferences and encourages Affiliates to submit proposals. These conferences are extremely valuable as they allow leaders of state and local bar associations to meet and discuss ideas, experiences, successes and common problems. 18 For these conferences, the Division provides a two (2) day per diem reimbursement of $100 per day to a maximum of three (3) representatives (four if one is a minority, solo/small firm practitioner, or government/public sector/military service lawyer) for each Affiliate. In addition, the Division provides airfare reimbursement to selected Affiliates who are either new Affiliates or who have otherwise not attended any recent conferences. Affiliates selected are those who have sound organizations but who have not been financially able to send someone to a conference. District Representatives are encouraged to contact any Affiliates that may qualify for this extra reimbursement and would benefit from attending a conference. Recommendations will be solicited approximately 30 days prior to each meeting. After all of the recommendations have been received, they will be reviewed by the Affiliates Director, and notification of the extra reimbursement awards will be made within sufficient time such that plans can be made to attend the meeting. District Representatives should contact registrants from their respective Districts prior to each Meeting or Conference, and are encouraged to get to know attendees from their Districts and participate in their activities. 3. Affiliate Assistance The Affiliate Assistance Team’s primary duty is to respond to requests for information and technical assistance from Affiliates regarding general organizational or specific public service programming issues. The assistance can be in the form of written materials, telephone consultations, or, wherever appropriate, on-site assistance by the Affiliate Assistance Team and YLD staff at YLD expense. 4. Subgrants The Division promotes public service by awarding subgrants to young lawyer Affiliates for projects. The public and member service subgrants information is sent throughout the year and the proposals are due in early March. Priority is given to public service projects that provide services to the public that are not currently being provided or that propose an innovative approach to a significant public need. Firsttime applicants for subgrants and Affiliates with low annual budgets will also receive special consideration. Priority for a member service subgrant is given to Affiliates with small annual budgets, new Affiliates and minority projects. For more detailed information about Affiliate Programs and Benefits, please refer to the Division’s website. 5. The Affiliate Newsletter and the e-Affiliate Public Service, membership service, and bar leadership informational tips and articles also appear in The Affiliate, a bimonthly newsletter mailed to state and local bar leaders. The Division also offers any Affiliate member the opportunity to register for the e-Affiliate, an online version of the newsletter. 19 F. State and Local Affiliate Plans of Action 1. Regional Structure To better facilitate relationships and communication between the Division and state and local bar Affiliates, the Division offers, among other resources, regional conferences, programming at national conferences, and constant communication via the YLD’s website, Facebook page, Twitter feed, The Young Lawyer and The Affiliate newsletter. Additionally, Affiliate leaders are provided with resources, responsibility and recognition to lay the groundwork for developing stronger, more effective relationships with existing Affiliates, attracting new Affiliates, and continuing to provide relevant benefits, services and programs. 2. National Affiliate Outreach At the Fall and Spring Conferences, the Affiliate Assistance Team, in conjunction with other Division leaders, implements workshops specifically designed to assist Affiliates. 3. Communication Beyond National Meetings Information regarding training, financial and other resources for Affiliates is disseminated through The Young Lawyer newsletter, The Affiliate, the YLD’s website, Facebook and Twitter. These communications bring together Affiliates who might not otherwise be in touch with each other, due to financial or time constraints. 4. Leadership Recognition State and local bar Affiliates not only have an opportunity to submit their Affiliate projects and receive recognition in the form of a YLD Award of Achievement, but individual Affiliate leaders, as well as District Representatives, are also recognized for their leadership excellence. A primary goal of the foregoing information is to enhance the work of the Division, its District Representatives, National Representatives and state, local and national young lawyer organizations in serving the public and the profession. G. PROCEDURAL POLICIES 1. Reimbursement (See the ABA YLD Reimbursement Policy which is housed on the ABA Young Lawyers Division Leadership web page. 2. Correspondence Copies of correspondence relating to Division business should be sent to the Administrative Director and the designated persons on the carbon copy list. If it is a special project, the correspondence should be sent to the person in charge of the project involved, the Chairperson or Project Director of the Committee or project involved, and the Administrative Director. If correspondence concerns matters of interest to Council members, copies should be forwarded to them. 20 3. ABA Policies No member of the American Bar Association may represent the Association or the Division before a legislative body, court, or governmental agency unless specifically authorized by the ABA House of Delegates or Board of Governors. There are no exceptions to this rule. In dealing with groups or individuals outside the Association, the general rule is to always speak on one’s own behalf, and never on behalf of the Association or Division, unless express authorization has been requested and obtained in advance. 4. Council Agenda Items Every effort is made to ensure that agendas and supporting documents are delivered to District Representatives and National Representatives sufficiently in advance of each Council meeting to permit an opportunity for review of the issues to be considered. In order to do so, each item to be brought to the attention of the Council must be received by the Administrative Director by the deadline date. Except under unusual circumstances, if materials are not received by the deadline date, they will not be considered at the meeting. Questions regarding a particular matter should be addressed to the Administrative Director. 5. Resolutions (For more information go to http://www.americanbar.org/groups/young_lawyers/about_us/assembly.html) 6. Vote-by-Mail Procedure In order for the Division to take action on important and timely issues between meetings of the Council, the Division has in place a vote-by-mail procedure (For more information see the Vote-by-Mail Procedure in your DR Manual distributed at the Leadership Conference). 21 ABA Young Lawyers Division 2013 – 2014 Important Dates June 28, 2013 September 13, 2013 October 1, 2013 Conference & Meeting Program Proposals Due for Fall Conference & Midyear Meeting Preliminary Plan of Action Due for District Representatives 1st Quarter Reports Due for Committee Chairs Liaisons and District Representatives 1st Quarter Reports Due for Council Members Subgrant Program Application Process Opens October 10-12, 2013 November 1, 2013 November 11, 2013 December 1, 2013 National Bullying Prevention Awareness Month Fall Conference, Phoenix, AZ Next Steps Challenge Diversity Program Deadline Fall Conference Reimbursements & Post-Conference DR Reports Due ABA Midyear Meeting: Assembly Delegate Deadline for Local Affiliates August 12, 2013 August 30, 2013 December 2, 2013 December 6, 2013 December 15, 2013 January 3, 2014 January 17, 2014 February 6-8, 2014 February 15, 2014 2014-2015 Leadership Appointment Application Process Opens Law Day Art Contest Opens Conference & Meeting Program Proposals Due for Spring Conference & Annual Meeting ABA Midyear Meeting: Assembly Delegate Deadline for States and Specialty YL Affiliates and Military Branches ABA Midyear Meeting: Assembly Resolution Proposals Deadline 2nd Quarter Reports Due for Committee Chairs Liaisons and District Representatives 2nd Quarter Reports Due for Council Members ABA Midyear Meeting, Chicago, IL 2014-2015 Leadership Appointment Application Deadline Scholarship Application Process Opens March 1, 2014 March 7, 2014 March 10, 2014 March 15, 2014 April 1, 2014 April 4, 2014 April 15, 2014 April 18, 2014 April 30, 2014 May 1, 2014 Child Advocacy Award Nomination Process Opens Subgrant Program Application Deadline Law Day Art Contest Deadline Midyear Meeting Reimbursements & Post-Conference DR Reports Due Outstanding Young Military Service Lawyer Award Nominations Process Opens 2014-2015 District and National Affiliate Representative Submission Deadline Awards of Achievement Nomination Process Opens 3rd Quarter Reports Due for Committee Chairs Liaisons and District Representatives Scholarship Application Process Deadline Outstanding Young Military Service Lawyer Award Deadline 3rd Quarter Reports Due for Council Members Child Advocacy Award Deadline Emerging Leaders Program Application Deadline ABA Annual Meeting: Assembly Delegate Deadline for Local Affiliates May 15-17, 2014 June 1, 2014 June 16, 2014 Law Day ABA Annual Meeting: Assembly Delegate Deadline for States and Specialty YL Affiliates and Military Branches Spring Conference, Pittsburgh, PA ABA Annual Meeting: Assembly Resolution Proposals Deadline Spring Conference Reimbursements & Post-Conference DR Reports Due June 15, 2014 Awards of Achievement Program Notification Deadline May 15, 2014 22 ABA Young Lawyers Division 2013 – 2014 Important Dates June 28, 2014 July 1, 2014 July 7, 2014 August 8-10, 2014 August 31, 2014 4th Quarter Reports Due for Committee Chairs Liaisons and District Representatives National Outstanding Young Lawyer Award Nomination Process Opens 4th Quarter Reports Due for Council Members ABA Annual Meeting, Boston, MA National Outstanding Young Lawyer Award Nomination Deadline 23 American Bar Association Young Lawyers Division Affiliates By District DISTRICT 1 (ME & VT) Maine Maine State Bar Association New Lawyers Section Vermont Vermont Bar Association Young Lawyers Section DISTRICT 2 (CT & RI) Connecticut Connecticut Bar Association Young Lawyers Section Hartford Bar Association Young Lawyers Section Meriden/Wallingford Bar Young Lawyers Section* New Haven Bar Association Young Lawyers Section New London Bar Association Young Lawyers Division Waterbury Bar Association Young Lawyers Division Young Lawyers of Lower Fairfield County Rhode Island Rhode Island Bar Association New Lawyers Committee DISTRICT 3 (MA & NH) Massachusetts Boston Bar Association New Lawyers Section Hampden County Bar Association New Lawyers Section Massachusetts Bar Association Young Lawyers Division Middlesex County Bar Association Young Lawyers Division New Hampshire New Hampshire Bar Association New Lawyers Section DISTRICT 4 (NY) New York Albany County Bar Association Young Lawyers Committee Association of the Bar of the City of New York Young Lawyers Committee Erie County Bar Association Young Lawyers Committee Monroe County Bar Association -- Young Lawyers Section Nassau County Bar Association Young Lawyers Committee New York County Lawyers Association Young Lawyers Section New York State Bar Association Young Lawyers Section Onondaga County Bar Association New Lawyers Section Queens County Bar Association Young Lawyers Section DISTRICT 5 (PA) Pennsylvania Allegheny County Bar Association Young Lawyers Section Berks County Bar Association Young Lawyers Section Cambria County Bar Association Young Lawyers Section Chester County Bar Association Young Lawyers Division Cumberland County Bar Association Young Lawyers Division Dauphin County Bar Association Young Lawyers Section Delaware County Bar Association Young Lawyer Section Erie County Bar Association Young Lawyers Section Lackawanna County Bar Association Young Lawyers Division Lancaster Bar Association Young Lawyer Division Monroe County Bar Association Young Lawyers Section Montgomery Bar Association Young Lawyers Section Pennsylvania Bar Association Young Lawyers Division Philadelphia Bar Association Young Lawyers Division York County Young Lawyers Section If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 24 American Bar Association Young Lawyers Division Affiliates By District DISTRICT 6 (NJ) New Jersey Atlantic County Bar Association Young Lawyers Section Bergen County Bar Association Young Lawyers Division Burlington County Bar Association Young Lawyers Committee Camden County Bar Association Young Lawyers Committee Essex County Bar Association Young Lawyers Section Mercer County Bar Association Young Lawyers Section Monmouth County Bar Association Young Lawyers Committee Morris County Bar Association Young Lawyers Committee New Jersey State Bar Association Young Lawyers Division Ocean County Bar Association Young Lawyers Committee Passaic County Bar Association Young Lawyers Section Union County Bar Association Young Lawyers Section DISTRICT 7 (DC & DE) District of Columbia Bar Association of the District of Columbia-Young Lawyers Section Delaware Delaware State Bar Association New Lawyers Section DISTRICT 8 (MD & VA) Maryland Alliance of Black Women Attorneys of Maryland Bar Association of Baltimore City Young Lawyers' Division Maryland State Bar Association Young Lawyers Section Virginia Fairfax Bar Association Young Lawyers Division Norfolk and Portsmouth Bar Association Young Lawyers Section Richmond Bar Association Young Lawyers Section Virginia Bar Association Young Lawyers Division Virginia State Bar Young Lawyers Conference DISTRICT 9 (NC) North Carolina Buncombe County Young Lawyers Division* Durham County Young Lawyers Division Forsyth County Young Lawyers Association Greensboro Bar Association Young Lawyers Section Mecklenburg County Bar Young Lawyers Division New Hanover County Young Lawyers Division North Carolina Bar Association Young Lawyers Division Wake County Bar Association DISTRICT 10 (SC & U.S. Virgin Islands) South Carolina Charleston Young Lawyers Club Greenville County Young Lawyers Club South Carolina Bar Young Lawyers Division U.S. Virgin Islands Virgin Islands Bar Association Young Lawyers Division If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 25 American Bar Association Young Lawyers Division Affiliates By District DISTRICT 11 (FL) Florida Bay County Bar Association Young Lawyers Section Brevard County Bar Association Young Lawyers Division Broward County Bar Association--Young Lawyers' Section Clearwater Bar Association Young Lawyers Division Collier County Bar Association, Young Lawyers Section Dade County Bar Association Young Lawyers Section Eighth Judicial Circuit Bar Association Young Lawyers Division Hillsborough County Bar Association -- Young Lawyers' Division Jacksonville Bar Association Young Lawyers Section Lee County Bar Association Young Lawyers Division Orange County Bar Association Young Lawyers Section Sarasota County Bar Association Young Lawyers Division Seminole County Young Lawyers Division St. Petersburg Bar Association Young Lawyers Division Tallahassee Bar Association Young Lawyers Section The Florida Bar Young Lawyers Division Volusia County Bar Association Young Lawyers Division of the West Pasco Bar Association Young Lawyers Section of the Palm Beach County Bar Association DISTRICT 12 (AL & GA) Alabama Alabama State Bar Young Lawyers Section McKinley Young Lawyers Section Mobile Bar Association Young Lawyers Section Montgomery Bar Association Young Lawyers Section Young Lawyers Section of the Birmingham Bar Association Georgia Albany Area Young Lawyers Division Atlanta Council of Younger Lawyers Cobb County Bar Association Young Lawyers Section DeKalb Bar Young Lawyers Division Savannah Bar Association Younger Lawyers Section State Bar of Georgia Young Lawyers Division Young Lawyers of Augusta DISTRICT 13 (MS) Mississippi Desoto County Young Lawyers Association Golden Triangle Young Lawyers Association Harrison County Bar Association Young Lawyers Section Hattiesburg Area Young Lawyers Association Jackson County Young Lawyers Jackson Young Lawyers Association Jones County Bar Young Lawyers Section Lauderdale County Bar Association Young Lawyers Section Lee County Young Lawyers Association The Mississippi Bar (Young Lawyers Division) Tri-County Young Lawyers Section Warren County Young Lawyers Section Washington County Bar Association Young Lawyers Section If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 26 American Bar Association Young Lawyers Division Affiliates By District DISTRICT 14 (LA) Louisiana Alexandria Bar Association Young Lawyers Baton Rouge Bar Association Young Lawyers Section Federal Bar Association, New Orleans Chapter, Young Lawyers Section Fourth Judicial District Bar Association Young Lawyers Section Jefferson Parish Bar Association Young Lawyers Section Lafayette Parish Young Lawyers Association Louisiana State Bar Association Young Lawyers Section New Orleans Bar Association Young Lawyers Section Shreveport Bar Association Young Lawyers Section Southwest Louisiana Bar Association Young Lawyers Section DISTRICT 15 (IL & IN) Illinois Chicago Bar Association Young Lawyers Section Cook County Bar Association Young Lawyers Section DuPage County Bar Association New Lawyer Committee Illinois State Bar Association Young Lawyers Division McLean County Bar Association Young Lawyers Section Sangamon County Bar Association Young Lawyers Section Winnebago County Bar Association Young Lawyers Division Indiana Allen County Bar Association New Lawyers Section Indiana State Bar Association Indianapolis Bar Association Young Lawyers Division DISTRICT 16 (TN & KY) Kentucky Bowling Green-Warren County Bar Association Young Lawyers Section Fayette County Bar Association Young Lawyer Section Kentucky Bar Association Young Lawyers Section Louisville Bar Association, Young Lawyers Division Tennessee Chattanooga Bar Association Young Lawyers Division Jackson-Madison County Bar Association Young Lawyers Division Knoxville Bar Association - Knoxville Barristers Memphis Bar Association Young Lawyers Division Northeast Tennessee Young Lawyers Association Tennessee Bar Association Young Lawyers Division Young Lawyers Division of the Nashville Bar Association DISTRICT 17 (WI & MN) Minnesota Hennepin County Bar Association New Lawyers Section Minnesota State Bar Association--New Lawyer Section MSBA 11th District Bar Association Young Lawyers Section (Duluth) MSBA 3rd District Bar Association New Lawyers Section (Rochester) MSBA 6th District Bar Association New Lawyers Section (Mankato) Ramsey County Bar Association Wisconsin Milwaukee Young Lawyers Association State Bar of Wisconsin Young Lawyers Division+ If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 27 American Bar Association Young Lawyers Division Affiliates By District DISTRICT 18 (OH & WV) Ohio Akron Bar Association New Lawyers Committee Cincinnati Bar Association Young Lawyers Section Cleveland Bar Association Young Lawyers Section Columbus Bar Association Young Lawyers Committee Cuyahoga County Bar Association New Lawyers Section Dayton Bar Association Young Lawyers Division Ohio State Bar Association New Lawyers Section Stark County Bar Association Young Lawyers Committee Toledo Junior Bar Association Trumbull County Bar Association Young Lawyers Committee Warren County Young Lawyers Section West Virginia West Virginia State Bar Young Lawyers Section Young Lawyers Division of the West Virginia Bar Association DISTRICT 19 (IA & NE) Iowa Dubuque County Young Lawyers Section Linn County Law Club Polk County Bar Association Young Lawyers Division Polk County Women Attorneys The Iowa State Bar Association Young Lawyers Division Nebraska Lincoln County Bar Association Young Lawyers Section Nebraska State Bar Association Young Lawyers Section Omaha Bar Association+ DISTRICT 20 (MI) Michigan Detroit Metropolitan Bar Association - Barristers Genesee County Bar Association Young Lawyers Grand Rapids Bar Association Young Lawyers Section Grand Traverse-Leelanau-Antrim Bar Association Ingham County Bar Association Young Lawyers Section Kalamazoo County Bar Association Young Lawyers Section Macomb County Bar Association Young Lawyers Section New Lawyers Committee of the Oakland County Bar Association State Bar of Michigan Young Lawyers Section Washtenaw County Young Lawyers Association DISTRICT 21 (ND & SD) North Dakota State Bar Association of North Dakota Young Lawyers Section South Dakota State Bar of South Dakota Young Lawyers Section DISTRICT 22 (KS & MO) Kansas Association for Women Lawyers of Greater Kansas City (Serving KS & MO)+ Douglas County Bar Association Young Lawyers Division Johnson County Bar Association Young Lawyers Section Kansas Bar Association, Young Lawyers Section Topeka Bar Association Young Lawyers' Division Wichita Bar Association - Young Lawyers Section If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 28 American Bar Association Young Lawyers Division Affiliates By District District 22, continued Missouri Bar Association of Metropolitan St. Louis Young Lawyers Division Cape Girardeau County Bar Association Young Lawyers Section Kansas City Metropolitan Bar Association Young Lawyers Section Lawyers Association of Kansas City Young Lawyers Section Missouri State Bar Association Young Lawyers Section Council DISTRICT 23 (AZ & NM) Arizona Coconino County Young Lawyers Association* Maricopa County Bar Association Young Lawyers Division Pima County Bar Association Young Lawyers Division State Bar of Arizona Young Lawyers Division New Mexico New Mexico State Bar Young Lawyers Division DISTRICT 24 (OK & AR) Arkansas Arkansas Bar Association Young Lawyers Section Oklahoma Oklahoma Bar Association Young Lawyers Division Oklahoma County Bar Association Young Lawyers Division Tulsa County Bar Association Young Lawyers Committee DISTRICT 25 (South/Central Texas) South/Central Texas Brazos Valley Young Lawyers Association Cameron County Young Lawyers Association Corpus Christi Young Lawyers Association Fort Bend County Young Lawyers Association Galveston County Young Lawyers Association Hidalgo County Young Lawyers Association Hispanic Bar Association of Houston Houston Young Lawyers Association Jefferson County Young Lawyers Association Laredo Young Lawyers Association Mexican American Bar Association of San Antonio San Antonio Black Lawyers Association Young Lawyers Section San Antonio Young Lawyers Association South Asian American Bar Association of Houston Texas Young Lawyers Association Young Lawyers Committee of the Bankruptcy Law Section of the State Bar of Texas DISTRICT 26 (North/West Texas) North/West Texas Abilene Young Lawyers Association Amarillo Young Lawyers Association Bell County Young Lawyers Association Collin County Young Lawyers Association Dallas Association of Young Lawyers Ector County Young Lawyers Association El Paso Young Lawyers Association Fort Worth - Tarrant County Young Lawyers Association Grayson County Young Lawyers Association Lubbock County Young Lawyers Association Midland County Young Lawyers Association If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 29 American Bar Association Young Lawyers Division Affiliates By District District 26, continued Smith County Young Lawyers Association Texarkana Young Lawyers Association (Serving AR & TX) Tom Green County Young Lawyers Association Waco/McLennan County Young Lawyers Association DISTRICT 27 (NV & UT) Nevada Southern Nevada Association of Women Attorneys New Lawyers Committee State Bar of Nevada Young Lawyers Section Utah Utah State Bar Association Young Lawyers Division DISTRICT 28 (CO & WY) Colorado Boulder County Bar Association Young Lawyers Division Colorado Bar Association Young Lawyers Division Colorado Hispanic Bar Association Young Lawyers Division Colorado Women's Bar Association Denver Bar Association Young Lawyers Division El Paso County Bar Association New Lawyers Section First Judicial District Bar Association Young Lawyers Committee Larimer County Bar Association Young Lawyers Section Wyoming Wyoming State Bar Young Lawyers Section DISTRICT 29 (WA & OR) Oregon Lane County Bar Association New Lawyers Committee Multnomah Bar Association Young Lawyers Section Oregon New Lawyers Division Washington Clark County Bar Association Young Lawyers Section King County Bar Association Young Lawyers Division Spokane County Bar Association Young Lawyers Division Tacoma-Pierce County Bar Association Young Lawyers Division Washington State Bar Young Lawyers Division Young Lawyers Section of the Snohomish County Bar Association DISTRICT 30 (MT & ID) Idaho Idaho State Bar Association Young Lawyers Section Montana Montana Bar Association New Lawyer Section DISTRICT 31 (North CA) North California Alameda County Bar Association Barristers Section Barristers Club of San Francisco Barristers Executive Section of San Joaquin County Bar Association Contra Costa County Bar Association Barristers/Young Lawyers Section Filipino Bar Association of Northern California Fresno County Young Lawyers Association Marin County Bar Association Barristers Section Sacramento County Barristers Club San Mateo County Bar Association Barristers If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 30 American Bar Association Young Lawyers Division Affiliates By District District 31, continued Santa Clara County Bar Assocation/Barristers Section Santa Cruz County Young Lawyers Sonoma County Bar Association New Attorneys Section DISTRICT 32 (South CA) South California Barrister Club of San Diego* Barristers Club of Santa Barbara Beverly Hills Bar Association Barristers California Young Lawyers Association Long Beach Bar Association Barristers Club Los Angeles County Bar Association Mexican American Bar Association of Los Angeles County Orange County Bar Association Young Lawyers Division+ Pasadena Young Lawyers Association* Riverside County Barristers San Bernardino County Barristers Club San Diego County Bar Association Young New Lawyers Division South Bay Bar Association of Los Angeles County Ventura County Barristers DISTRICT 33 (AK & HI) Alaska Alaska Bar Association Young Lawyers Anchorage Bar Association, Young Lawyers Section Hawaii Hawaii State Bar Association Young Lawyers Division Hawaii Women Lawyers Association DISTRICT 34 (Federal & Military Bar) U.S. Air Force U.S. Army U.S. Marine Corp. U.S. Navy U.S. Coast Guard Young Lawyers Division of the Federal Bar Association NATIONAL AFFILIATES Hispanic National Bar Association National Asian Pacific American Bar Association National Bar Association National Lesbian, Gay, Bisexual and Transgender Bar Association INTERNATIONAL AFFILIATES Association du Jeune Barreau de Montréal (Young Bar Association of Montreal) Canadian Bar Association – Young Lawyers Division European Young Bar Association Jeune Barreau do Quebec If you have any questions regarding this list, please contact Jennifer McQuillan at [email protected] or (312) 988-5665. *- Affiliates identified as no longer in existence. +- Affiliates identified as a name change and for staff to make appropriate changes in documents. 31 Young Lawyers Division Leadership Council Officers Constitutional Representatives District Representatives Directors │ Administrative Director(s) District Representatives │ BRANCH I Membership (D) Membership Board Member Service Project Team (C)* Grassroots Committee Law Student Outreach Committee BRANCH II Communications (D) BRANCH III CLE & Programs (D) The Affiliate National Conferences Team (C) The Young Lawyer CLE Liaisons* On-line communications & Social Media (C) Publications Liaisons* Membership Entity Liaisons* TILSE BRANCH IV Committees & Liaisons (D) Procedural and Substantive Section: -Administrative -Family Law -Air & Space -Franchising -Antitrust -Heath Law -Affordable Housing and -Homeland and National Community Dev. Law Security -Bankruptcy -Intellectual Prop -Business Law -International -Criminal Justice -Immigration -Communications Law -Labor & Employment -Construction Industry -Litigation -Dispute Resolution -Public Contract -Elder Law -Pub. Utility, Comm, Trans. -Election Law -Real Prop, Prob, Trust -Entertainment & Sports -Science & Tech. -Environmental, Energy & -Tax Law Resources -Tort, Trial & Insurance Corporate Counsel Profession Section: -Ethics & Professionalism -GP, Solo & Small Firm -Government, Military, Pub. Sector -Law Practice Management -Public Education Council │ BRANCH V Public Service (D) Disaster Legal Services (D) YLD Public Service Team (Cs) Children and the Law Committee Access to Legal Services Committee Liaisons* BRANCH VI Diversity (D) Diversity Team* Minorities in the Profession Women in the Profession BRANCH VII Affiliates (D) Affiliate Assistance Team Awards & Subgrants Affiliates Individual Rts &Resp. Liaisons* National Affiliates: NBA NAPABA HNBA NLGBT *See Branch Descriptions 32 DISTRICT ____ PRELIMINARY PLAN OF ACTION TO: Kimber Gallo, Administrative Director (odd number districts) Stefan Palys, Administrative Director (even number districts) FROM: ____________, District ___ Representative DATE: I. Issues involving ABA YLD: Discuss the issues facing your District that involve the YLD. What plans do you have to increase or maintain the participation of your Affiliates in the YLD’s projects, programs or initiatives? II. Affiliate contacts: Explain what contacts you have had with your Affiliates since Leadership Training. Have you sent a letter of introduction? What method of communication have you set with your Affiliates? III. Affiliate assistance: Are there any Affiliates that have requested (or may be in need of) services from the YLD’s Affiliate Assistance Team? IV. New Affiliates: Are there any new Affiliates? Are there any potential new Affiliates for you to contact? V. Disaster assistance: What Disaster Legal Services efforts are you undertaking? Have you completed your state’s manual? If you serve two states, have you obtained the manual for the other state? Have you coordinated with the bar association(s) regarding their existing disaster plans? 33 DISTRICT 99 PRELIMINARY PLAN OF ACTION TO: Kimber Gallo, Administrative Director (odd number districts) Stefan Palys, Administrative Director (even number districts) FROM: Jane Doe, District 99 Representative DATE: August __, 2013 I. Issues involving ABA YLD: (DR State), as a whole, had approximately 20 delegates (including myself) at the Annual Meeting in (________). Of course we expect an increased attendance at the Fall Conference in (________)! We expect to maintain the continued level of participation at the 2013 Annual Meeting in (__________). I will work to sustain the successful participation of (________) Young Lawyers Association, but also try to improve the participation of the individual local bar associations. The (________) has effective disaster relief plan already in place. With the recent devastation in (________), I have been trying to educate myself on (________) disaster plan and contact information and make sure it is current. II. Affiliate contacts: I have contacted all the affiliates in my district. At this point, no affiliates have requested assistance. I have received and answered some logistic questions regarding the Fall Conference in (___________). I am working on a variety of methods to communicate with the affiliates on the varying activities they have planned and the ABA YLD benefits. I will work to communicate the great benefits of active involvement in the ABA YLD. III. Affiliate assistance: None currently requested. IV. New affiliates: None. However, at the (DR State) Bar’s Bar Leaders Conference in July, the (Affiliate Name) expressed interest in getting information regarding the ABA YLD. I have been in contact with them regarding the membership requirements. V. Disaster assistance: Fortunately, (DR State) has not had a disaster requiring FEMA assistance recently. I have been in contact with the (________) Bar and (________) Young Lawyers Association to discuss the Disaster Legal Services plan. The (________) State Bar already has a disaster relief plan in place. 34 American Bar Association Young Lawyers Division District 1 Representative Quarterly Report to Council Conference/Meeting: Location: Report by: Email: Please submit this form electronically to [email protected], with a copy to [email protected], odd number districts to [email protected], even number districts to [email protected], and [email protected]. Note: Your funding is jeopardized when this form is not submitted on time. Items Needing Follow-up: Check here if you would like a member of the Affiliate Assistance Team or other appropriate ABA YLD team/board to follow up with you on any issue in your report. If checked, please specify the issue: Top Three Report Highlights: 1. 2. 3. Kudos: (Recognize up to three Affiliates this Quarter & explain) 1. 2. 3. Affiliates: (Provide an update on each affiliate and advise if any of your affiliates need assistance.) Maine State Bar Association Young Lawyers Section: Vermont Bar Association Young Lawyers Section: Future plans to assist affiliates/updates to your preliminary plan of action: Action Items for Chair/Council to Consider: Have any of your affiliates conducted the YLD Public Service Project, American Voter? If so, who and please provide any additional details relating to the event. (Date, location, number of students in attendance, number of new voter registrations, etc.): 35 2012 ABA YLD Spring Conference Report Thursday, May 3 – Saturday, May 5 Conference Overview: The 2012 Spring Conference in Nashville, TN from May 3 – 5 brought together over 325 young lawyers from all practice areas, practice settings, and six countries. Highlights included: More than 20 CLE and networking sessions. In-depth diversity programming covering issues such as anti-bullying and joint sessions with the ABA Center for Racial and Ethnic Diversity. A visit to Tennessee State University, where YLD leaders discussed legal careers with college students as part of YLD Diversity Team outreach. Implementation of Project Salute: Young Lawyers Serving Veterans, where volunteers from across the country helped Nashville area veterans understand their federal benefits and complete the required forms. See Project and Initiatives (below) for more information. A Town Hall on Gender Equality hosted by ABA President-Elect Laurel Bellows. Announcement of the first and second place winners of the YLD’s Next Steps Challenge, Affiliates from the North Carolina Bar Association and Arkansas Bar Association (respectively). The winning diversity pipeline programs focused on encouraging high school and undergraduate students of color or students with limited financial means to consider the law as a viable career option. More information on the Next Steps Challenge is below. Affiliated bar association programs with a roundtable for president/president-elects and chair/chair-elects as well as an Affiliate Showcase where groups could share projects. International networking and marketing programs, featuring our International Oratory Competition with guests from more than 6 countries. Project and Initiative Updates for Affiliates: Through the Division’s year-long initiative, Project Salute: Young Lawyers Serving Veterans, the YLD has held clinics in Seattle, WA, New Orleans, LA, and Nashville, TN. During the events, volunteer young lawyers have helped veterans understand their federal benefits and complete the required forms. During the 2011-2012 bar year, the ABA YLD is mobilizing its state and local bar affiliates throughout the country to offer veterans’ benefit clinics in their communities. In addition to state and local bar events, future Division clinics include an August event in Chicago during the ABA Annual Meeting. To learn more about the program and to volunteer, visit the project website at www.ambar.org/yldservingveterans. 36 The 2011-2012 Next Steps Challenge was created to recognize some of the best YLD Affiliate diversity pipeline programs. At the YLD 2012 Spring Conference, we announced the four Challenge finalists and the $2000 and $1000 subgrant winners. The finalists hailed from Arkansas, Kentucky, North Carolina and Tennessee. The first and second place winners were Affiliates from the North Carolina Bar Association and Arkansas Bar Association, respectively. Their programs focused on encouraging high school and undergraduate students of color or students with limited financial means to consider the law as a viable career option. We look forward to the 2012-2013 Next Steps Challenge. Additional information will be provided to Affiliates this summer. Learn more at www.americanbar.org/groups/young_lawyers/initiatives/next_steps_challenge.html. Jasper Lown of Wheaton Warrenville South High School in Wheaton, IL, is the winner of the 2nd Annual Law Day Video Contest. This contest provides U.S. students in grades 9-12 the opportunity to create an original video about a legal theme and win an educational trip to Washington, DC. To view the winning video, visit us on Facebook @ ABA YLD Law Day Video Contest or the contest webpage www.ambar.org/lawday. Entries are being accepted for the Awards of Achievement program. The program recognizes bar association activities that benefit local communities, leaders, members and the profession. The application deadline is June 15, 2012. To learn more or to apply, visit www.americanbar.org/groups/young_lawyers/awards_scholarships.html. Nominations are being accepted for the National Outstanding Young Lawyer Award. This Award recognizes an ABA young lawyer in good standing who exhibits: professional excellence; service to the profession and the bar; service to the community; and/or a reputation for or the advancement of legal ethics and professional responsibility. The nomination deadline is August 31, 2012. To learn more or to nominate a young lawyer for the Award, visit www.americanbar.org/groups/young_lawyers/awards_scholarships.html. List of the YLD Subgrant winners available online. This program provides funding for activities that benefit local communities, leaders or members. To see the list and to learn more, visit www.americanbar.org/groups/young_lawyers/awards_scholarships.html Registration for the ABA Annual Meeting, August 2 - 4, 2012 in Chicago, IL, is now open. Visit www.ambar.org/yldannual for registration and meeting information. Have your voice heard August 3 and 4, 2012 at the YLD Assembly Meeting at the 2012 ABA Annual Meeting in Chicago, IL by sending delegates to the meeting and proposing resolutions. May 1 was the deadline for Local Affiliates to submit delegate information (name, ABA ID #, birth date, whether the delegate qualifies under ABA YLD bylaws or the organization's bylaws, and email address). May 15, is the deadline for State Affiliates, Specialty Young Lawyer Affiliates and Military Branches to submit their delegate information via the Delegate Certification Form. Assembly Resolution Proposals are due on June 1. To learn more, visit http://www.americanbar.org/groups/young_lawyers/about_us/assembly.html. For more information regarding delegates, contact Assembly Clerk Jennifer Daugherty at [email protected]. For more information regarding all other Assembly-related issues, contact Assembly Speaker Latanishia Watters at [email protected]. Our next Affiliate Showcase will be held during the YLD Fall Conference, October 18 – 20, 2012 in Charleston, SC. The deadline to submit projects is Friday, September 28, 2012. Contact YLD Associate Director Jennifer McQuillan at [email protected] for more information. 37 Since September 1, the YLD’s Disaster Legal Services program (DLS) has been implemented for 13 federally declared disasters in 11states. Through the DLS Program, the ABA YLD and FEMA provide temporary legal assistance to disaster survivors a no charge. For more information, visit www.americanbar.org/groups/young_lawyers/disaster_legal_services.html. Other Important Updates: The Career Development Initiative kicked off in September 2011 with resources for Incorporating Pro Bono into Your Career. This year-long initiative highlights a different career path each month. For a full schedule of topics, visit www.ambar.org/yldcareerdevelopment. Election Notice. The Division will elect the Secretary-Treasurer, Assembly Clerk, and one delegate to the ABA House of Delegates at the ABA Annual Meeting on Aug. 4, 2012, in Chicago, IL. The candidates are: Andrew Schpak, Portland, OR for Secretary-Treasurer; Myra McKenzie, Bentonville, AR for Assembly Clerk; and Michael G. Bergmann, Chicago, IL for ABA House of Delegates. Council Update: The ABA YLD Council met at the Spring Conference on Thursday, May 3rd. Highlights included: Statement of Collaboration for International Affiliates. Representatives of the ABA YLD, the European Young Bar Association, L’Association du Jeune Barreau de Montréal, Young Lawyers Section of the Canadian Bar Association, and Le Jeune Barreau de Québec signed a statement committing their leadership and organizations to continued and increased collaboration to benefit their members, our profession, and young lawyers from across the world. Statement of Collaboration for the National Affiliates. Representatives of the ABA YLD, the young lawyers of the National Asian Pacific American Bar Association (NAPABA), the National Bar Association Young Lawyers Division (NBA YLD), the young lawyers of the National LGBT Bar Association, and the Hispanic National Bar Association Young Lawyers Division (HNBA YLD) signed a statement committing their leadership and organizations to continued and increased collaboration. YLD Elder Law Committee Resolution. The Division adopted a resolution to establish a standing committee on Elder Law. Homeland and National Security Committee Resolution. The Division adopted a resolution to establish a standing committee on Homeland and National Security Law. YLD Finance Policy Resolution. The Division passed a resolution to adopt a new Budget & Reimbursement Policy, replacing the existing YLD Reimbursement Policy. Membership Dues for Associate Members Resolution. The Division adopted a resolution to charge all Associate Members of the American Bar Association Young Lawyers Division an annual membership fee of Twenty-Five Dollars ($25.00). The resolution also requests that the ABA amend the policy adopted by the Board of Governors in October 1972, to provide that Associate Members under 36 years of age shall automatically be members of the YLD upon payment of membership dues, as set by the YLD. 38 Diversity Plan Revisions. The Diversity Team proposed changes to the Division Diversity Plan, and Council adopted the changes. In fact, there was no opposition to the proposed changes at all. The changes were principally aesthetic in nature, but also included a few substantive changes related to the obligations of the Diversity Director and the YLD Chair. We believe the changes make the Diversity Plan more closely aligned with the Division’s actual practices. The updated Diversity is available online at www.americanbar.org/groups/young_lawyers/initiatives/diversity.html. Revised ABA YLD Bylaws Proposal. The YLD Annual Meeting Assembly Agenda will include a resolution regarding some proposed changes to certain provisions of the YLD Bylaws and Assembly Standing Rules. Truth in Law School Education Report. TILSEC continues to explore ways to best achieve its stated goals in increasing transparency in law school education. Activities include: 1. Plans to submit an Op-Ed piece to major industry or non-industry publications. 2. Plans to submit a comment to the Section of Legal Education and Admissions to the Bar, who recently published a Notice of proposed revisions to the Section’s Standard 509: Basic Consumer information. The proposed revised Standard 509 mandates that all consumer information that a law school reports must be accurate and not misleading, and the corresponding proposed revision to Rule 16 of the Rules of Procedure for Approval of Law Schools details sanctions for non-compliance with the same. Both of these recommendations were part of the TILSE Resolution passed by the ABA House of Delegates in August 2011. 3. Responding to the to the Section of Legal Education and Admissions to the Bar request that the ABA YLD leadership provide feedback by way of survey responses regarding accreditation of foreign law schools. Overview of the Plans for 2012-2013: Next year will be a Year of Service for the ABA YLD. The YLD will be participating in a Year of Service benefitting each of our major constituencies – the Public, the Profession, our Affiliates, and our wide-ranging and diverse Individual Members. Public Service. We plan to depart from our usual, single public service project in hopes of better serving the public through our incredible affiliates. Our Year of Service will have a headliner. In the summer and fall, we are premiering a new public service project, American Voter, which will utilize all forms of media, including the internet, video, and social media, to educate high-school seniors about the history of voting rights in our country and encourage them to exercise their right to vote. Second, throughout the year, we will feature successful national, state, and local public service projects through a new ABA YLD Affiliate Project Database, which will contain archives of many years of recent ABA YLD and affiliate public service projects. Featuring both ABA YLD projects and Award of Achievement-winning state and local affiliates’ projects, we hope this resource will inspire great public service from our affiliates for years to come. Membership. Next year, we will renew our focus on the YLD’s relationship with the ABA at large through Section Connect, a program designed to identify and interact with other parts of the ABA for two reasons: (1) to bring excellent resources and content to YLD members, and (2) to introduce YLD members to ABA groups in which they may be interested in joining or participating. In general, we have found that these partnerships offer valuable resources to our members in substantive areas of the law or special areas that may be of interest to them. The more of these connections we can make, the more our members will benefit. Diversity. We also intend to continue our focus on diversity in the legal profession – an issue that the ABA YLD and its affiliates have played a major role in emphasizing. The Next Steps Challenge has received tremendous response this year, and the YLD will conduct the contest again next year. The Next Steps Challenge is a contest for young lawyer organizations to encourage diversity in the pipeline to the legal profession. By submitting a new or existing project 39 targeted at increasing diversity in the pipeline to our profession, our affiliates can be awarded the opportunity to feature their pipeline programs at the 2013 Spring Conference and receive a subgrant to support their future efforts in the area of diversity. Member Service. Like our Division, our individual ABA YLD members face significant personal financial and job-related issues due to the continuing economic difficulties. For our individual members, our member service project will focus on those individuals in need of advice, counseling, or assistance in their search for a legal job that will fulfill their financial and professional goals. The 2012-13 Conference dates and locations have been announced: YLD Fall Conference in Charleston, SC, Oct. 18-20, 2012; ABA Midyear Meeting in Dallas, TX, February 6-12, 2013; YLD Spring Conference in Minneapolis, MN, May 15-19, 2013; and ABA Annual Meeting in San Francisco, CA, August 8-13, 2013. The location for the March 2013 New Partner and In-House Counsel Conference is yet to be determined. Upcoming Dates and Deadlines: May 15: Deadline for State Affiliates, Specialty Young Lawyer Affiliates and Military Branches to submit their delegate information June 1: Resolution Deadline for the 2012 ABA Annual Meeting Assembly June 15: Application Deadline for the Awards of Achievement Program Aug. 2–4: ABA Annual Meeting, Chicago, IL Aug. 31: Nomination Deadline for the National Outstanding Young Lawyer Award For more information, visit www.americanbar.org/groups/young_lawyers/about_us/affiliates.html. 40 AFFILIATING WITH THE AMERICAN BAR ASSOCIATION YOUNG LAWYERS DIVISION Thank you for your interest in affiliating with Division (ABA YLD). the Am erican Bar Association Young Lawyers The ABA YLD offers a wealth ofinformation on a variety of issues, including bar leadership, public service projects and personal and professional development. The ABA YLD works directly with over 330 city, county, state and special interest young lawyers organizations nationwide, and will be there as a resource to your group. By affiliating with the ABA YLD, your organizationwill reap many benefits – all at no cost to you – including: 1. National Conferences - The two national conferences and the Midyear Meeting held each year provide practical “how-to” inform ation on public service projects, bar leadership training, and programs designed to assist lawyers facing personal and professional issues such as career developm ent and satisfaction, m aintaining your fam ily life and lawyer professionalism. Conference attendees select from a wide variety of workshops and programs. Extensive written m aterials are provided to affiliates for local replication of projects. ABA YLD provides reim bursement for up to three attendees per af filiate (four if one represents a minority), for a maximum of $200 per person to help offset some of the travel costs to the two national conferences. 2. Affiliate Assistance Program - This free service is designed to provide affiliated young lawyer organizations with direct, personal assi stance in a variety of form s. The program provides written materials, telephone consultations, and when appropriate, on-site assistance by ABA YLD consultants at some conferences. 3. Affiliate Subgrant Program - Every year, the ABA YLD holds a subgrant com petition awarding affiliates up to two thousand dollars ($2,000.00) to undertake public service projects in their communities. This competition is open to all young lawyer organizations affiliated with the ABA YLD. Funding priorityis given to affiliates wishing to develop and implement programs providing unavailable law-related services to the public or programs proposing an innovative approach to fill a si gnificant public need. The ABA YLD also awards subgrants of up to five hundred dollars ($500.00) to affiliates looking to implement member service projects. 4. The Affiliate Newsletter - The Affiliate seeks to inspire bar leaders to undertake new and exciting projects. Articles highlighting individual affiliate projects, and members actively involved in public service and innovative professional service projects serve as a showcase to affiliates nationwide. In addition, The Affiliateis also a source of important information about upcoming events, meetings, and other local and state young lawyer resources. 5. Project Information - The ABA YLD of fers various re sources to aid af filiates in the development of projects. The ABA YLD can also connect you with other affiliates who 41 - Through affiliation in the ABA YLD, you gain a voice in the YLD Assembly, which is the policy m aking body of the Division. In addition, your affiliate will be able to utilize YLD committees both as resources and as possible partners or f your projects. Any affiliate m ember who wi shes to becom e more active within our committee structure is encouraged to apply for an appointment. 7. Networking - Through attendance at national conf erences, involvement in the subgrant program, and regular review of our affiliate ne wsletter, each affiliate becomes part of the YLD’s vast network and information exchange. 8. Awards of Achievement - The ABA YLD recognizes excellence in our affiliates programming giving our affiliates the recognition they deserve. Each affiliate is eligible to submit one or more of its projects, or a combination of projects for consideration of an ABA YLD Award of Achievement. Applying for affiliation with the American Bar Association’s Young Lawyers Division is simple and can be accomplished within a short period of time. Article 10 of our Bylaws states that any lawyer organization may apply f or affiliation with th e Division provided that we receive written certification that at least 75 percent of its m embers are under thirty-six years of age or have been admitted to their first State Bar less than five years. Affiliation procedures require that a lawyer organization submit the following to the ABA YLD at least thirty (30) days before a YLD Council Meeting: 1. A certified copy of a resolution adopted by theorganization authorizing affiliation with the ABA YLD; 2. A copy of any constitution, bylaws or articles of procedure of the organization; 3. A petition signed by the presiding officer and escretary of the organization, which describes a) its organizational history, b) the size of itsmembership, c) the number and percentage of its membership under thirty-six years of age or who have been admitted to their first State Bar less than five years and d) the names, addresses and terms of the organization’s officers. Forms are available online at http://www.americanbar.org/groups/young_lawyers/about_us/affiliates/becomeaffiliate.html. The YLD Secretary/Treasurer or another ABA YLD officer will present the petition to the Council of the ABA YLD at its next m eeting. (The Council m eets four tim es per year at each of our meetings.) Shortly thereafter, your group will be advised of the status of its petition. After reviewing the many benefits of affiliation, yourgroup will be as excited about the prospects of joining the ABA YLD as we will be to have you in our network. 42 43 AMERICAN BAR ASSOCIATION YOUNG LAWYERS DIVISION REIMBURSEMENT FORM 2013 Purpose of Expenditure: Meeting Date ______________ Member Name: __________________________________ Other ABA ID#: _______________________________________ Dates of Meeting: __________________________________ E-MAIL: ________________________________________ Destination: ______________________________________ PDF the form and receipts to: Gina Sadler [email protected] or mail to (no need to do both): Gina Sadler – ABA YLD Reimbursement Request 321 N. Clark Street, Floor 18 Chicago, IL 60654 Team/Committee Name: ____________________________ Meeting Explanation: _______________________________ MEETINGS AND TRAVEL EXPENSES ITEM AND DESCRIPTION AMOUNT Transportation Transportation reimbursement over $350 requires advance approval, in writing, and must be attached. Note: Only one mode of transportation is allowable. You cannot claim airfare and automobile expenses. See YLD Finance & Reimbursement Policy for more information. Air/Rail (Coach rate: attach receipt) Automobile: # of Miles Travel:_________ (56.5 cents per mile eff. 1-1-13) $ / Mileage Expense $_________ / Parking $_________ / Tolls $________ / (# of miles times 56.5 cents) GROUND TRANSPORT to/from destination airport/train/bus station ($20 maximum for entire meeting; attach receipts) PER DIEM - LODGING AND MEALS (limited to $100 per day). Hotel receipt must show zero balance; attach receipts. Total Meeting Related Expenses OTHER EXPENSES NOT RELATED TO MEETINGS AND TRAVEL Additional expenses as approved by ABA YLD Chair (Attach approval documentation) See ABA YLD Reimbursement procedures and rules. $ $ $ $ Total Other Expenses CONTRIBUTION: Make a tax-deductible donation to the ABA Fund for Justice and Education of $25.00 or more. (Your donation will be divided equally between the ABA Diversity Scholarship Fund and the YLD Program Support Fund.) Total Reimbursement Requested $ Subtract $ $ By signing below Make check payable to (please type or print): I certify that I have read the ABA's Business Conduct Standards ("BCS") and that this expense report and the business I have conducted on behalf of the ABA comply with the BCS. Name: ______________________________ I, the person requesting the reimbursement, certify that I have reviewed the Division’s Reimbursement Policy and hereby certify that this request complies with that policy. I attest that I attended the plenary session, and at least one hour or one block of substantive conference programming, or one team or board meeting on each day of the Midyear Meeting or the National Conference for which I am requesting reimbursement. I understand that attending social events does not satisfy this requirement. Address 1: ___________________________ Address 2: ___________________________ City: ________________________________ State: _________ $ The financial liability of the Association to any committee is limited to the funds credited to it on the financial records of the Association. (Bylaws Art .28.5) Some or all of the documentary support attached consists of copies of original receipts. Those originals are on file at ___________________________________law firm/practice in _____________________(city). Zip code: ___________ __________________________________________________________ SIGNATURE ___________________________________________________________________________________________________ ABA Office Use Only: E 0 0 0 0 0 Fund 1 3 3 3 3 0 3 3 3 3 4 0 0 3 3 1 1 1 1 1 2 2 2 4 2 RESP 0 0 0 5 0 LOB 5 5 5 4 5 0 0 0 0 0 7 4 4 0 5 5 2 0 0 0 4 3 ACCT 1 0 9 4 2 1 2 0 1 0 2 2 4 5 5 0 0 0 Amount 0 0 0 0 7 0 TOTAL REIMBURSEMENT AMOUNT: $ $ $ ($ ($ ) ) $ _____________________________________________ YLD Approval by Date 44 ABA YLD REIMBURSEMENT PROCEDURES AND RULES The ABA YLD’s Finance and Reimbursement Polic y, which controls in a conflict with anything listed below, can be found at: http://www2.americanbar.org/sites/portal/yld_leadership/Documents/volunteer_reimbursement_policy.pdf DEADLINE: Submit reimbursement requests as soon as possible and not more than 30 days after the meeting or event has concluded. ORIGINAL receipts, such as airline passenger receipts (or e-confirmations), hotel bills, meals, taxi, and office expense receipts showing you have incurred the expenses must be submitted w ith this form. If you are submitting hotel receipts, it must reflect your actual payment and a zero balance. Please staple your original receipts to the form and keep a copy for your records. If you have lost any of the required receipts you must include a memo stating the nature and amount of the expense(s) incurred. Travel Expense Rules Reduced fares should be requested at all times. Airfare should be purchased 21 days in advance pursuant to Article 4.3(i) of the Reimbursement Policy. Penalties may be reimbursed if the fare was obtained in a reasonable attempt to reduce costs and the change in plans was necessitated by matters beyond your control. If any of the ABA's discounted carriers have service between your departure and destination cities for an ABA meeting, then the maximum reimbursement that will be provided is the equivalent of the (less than $350 rule) ABA discount fare available from one of these airlines. Any airfare reimbursement over $350.00 must be approved in advance, in writing. Contact [email protected] for consideration and approval. Reimbursement for travel by car, bus, or train will be limited to the maximum reimbursable airfare, as noted above, if airline service is available. Transportation and parking costs within your metropolitan area are not reimbursable. Reimbursement for transportation to and from your destination airport is limited to $20 maximum. A per diem reimbursement of actual expenses up to $100 is available for certain specified meetings. You will be notified of the number of days you can receive in advance of each meeting. Hotel bills and other receipts documenting both the number of nights spent at the site as well as the amount of money spent must be attached to your reimbursement request. Hotel receipts must show actual payment; therefore, you will need to check out at the front desk. To receive the per diem, you must attend the plenary and one block of programming for each day of per diem. Office Expense Reimbursement Rules Reimbursement of office expenses is controlled by Article 8 of the Division’s Reimbursement Policy. Reimbursement of office expenses is limited to members of the Council and individuals obtaining prior approval. You are encouraged to request that your firm or employer pay for any office expenses incurred in performing bar services. Note that this reimbursement request form requires that the number of copies and facsimile pages, for which reimbursement is sought, be listed. An invoice or receipt must accompany all office reimbursement requests. ABA YLD Mailing Address: Gina Sadler ABA Young Lawyers Division Reimbursement Request 321 North Clark Street Chicago, Illinois 60654-7598 Note: In order to expedite your reimbursement request, send a PDF of your completed reimbursement form and receipts to [email protected]. 45 District Representative Proxy In the event a District Representative cannot attend a meeting, a proxy may be sent in such District Representative’s place. Such proxy shall attend and participate in Council meetings and report thereon. The proxy may vote as if they were the District Representative. The proxy is also permitted to attend Council social events and qualifies for reimbursement as if they were a District Representative. Sections 3.4(b)(6) and 5.2 (a)(6) of the Bylaws allow such proxy. § 3.4. Districts (b) District representatives. (6) Proxies. The Council may provide by rule for voting by proxy in the case of an absent district representative. § 5.2. Composition (a) Voting members. The Council consists of— (6) the district representatives or their proxies (§ 3.4(b)); No person shall become a councilor unless he or she is a member. No councilor shall vote in more than one capacity. 46 Vote by Mail/Council The Council of the Young Lawyers Division shall not vote on any issues, resolution, or position by mail, unless the following procedure shall have been complied with: The person, committee, individual, or organi zation desiring that th e Council of the Young Lawyers Division take a position with regard to the same shall have submitted its requests, together with the information promoting both sides of the issue in question, in a m anner to be prescribed by a Special Comm ittee composed of the Chair, Assem bly Clerk, an d the Council Coordinator. Upon approval of th e request, along with th e accompanying explanatory information, the Chair o f the Division will forward said information to every member of the Council. Each m ember of the Council will then be affor ded not less than two (2) weeks from the date of said letter to respond thereto by m ail. If no response is received with regard to said r equest, the Ch air can assum e that an unfavorable vote was indicated thereon. The m atter would require a m ajority vote of the Council for passage, unless otherwise indicated by the Division’ s Bylaws. The Special Comm ittee cannot certify a request for a “mail vote” unless the following conditions exist: 1. The matter or issue could not have been discussed or debated at the last meeting of the Council. 2. The matter or issue, due to the lack of timeliness, could not await discussion or debate at the next scheduled meeting of the Council. 3. The Special Committee determines that the matter or issue is of such a nature and importance that a vote by mail should be employed. That upon the above noted procedure being followed, and a favorable vote being received thereon, the Chair of the Young Lawyers Division will be aut horized to indicate that the Council has adopted the request position. 47 American Bar Association Young Lawyers Division District Representative Election Notification Guidelines February 2010 (1) Neutrality. It is the desire of the American Bar Association Young Lawyers Division (ABA YLD) to remain neutral and not to become involved in the manner or mechanism for election of district representatives. The ABA YLD recognizes that each District is unique and therefore requires its own formula for elections; a formula which need not be universally applied to all Districts, so long as such formula is consistent with ABA YLD bylaws per Section 3.4. (2) Election. Districts are to remain free to elect their district representatives as may best serve the unique characteristics of their District so long as their activities are consistent with ABA YLD bylaws per Section 3.4. (3) Filing of District Election Policy. Each District by way of its current district representative must submit in writing a District Election Policy to the ABA YLD Chair-Elect and Administrative Director, with a copy to the Division Staff Director, no later than April 1, 2011. The District Election Policy must include election procedures, rules, guidelines and other related documents that govern the selection of the District’s district representative (hereafter referred to as the District Election Policy) to the ABA YLD that have been adopted by a majority of the Affiliates within the District. The District Election Policy will remain on file with the ABA YLD and will be referenced by the ABA YLD should a dispute arise regarding the selection of the district representative. The District Election Policy should provide that the current district representative will communicate to the ABA YLD the name of the person elected as district representative, which must be done by April 1 of the succeeding bar year when a new district representative has been elected. (4) Deadline. The ABA YLD must be notified, per Section 3, of the district representative for the succeeding bar year by April 1 of each year. If for unforeseen reasons, a selection cannot be made by this date, the District, by way of its current district representative, may request an extension of (45) days in writing to the ABA YLD Chair-Elect and Administrative Director, with a copy to the Division Staff Director. If at the conclusion of 45 days, unless a further extension has been granted, the District has not made its selection, the ABA YLD shall refer the District to the District Election Policy and request that they elect a representative in accordance with the District Election Policy, as long as that individual meets the eligibility requirements as set forth in the ABA YLD bylaws Section 3.4(b)(2), and so notify the District of that decision. A candidate may stand for election as district representative on the basis of their attending the upcoming Spring YLD Conference, in the event that they have not attended previous meetings during the bar year to achieve eligibility. (5) Dispute. If, as of April 1, 2011, a dispute shall arise whereby the District is unable to agree to a District Election Policy and has not been granted an extension as provided for above, 48 or elected a district representative pursuant to the District Election Policy, and after reasonable efforts have been made to resolve the dispute, the ABA YLD Executive Committee may then deem the dispute irresolvable and call for nominations and election of a district representative for the District in dispute. Should such a dispute occur the following procedure shall apply to resolve said dispute: (a) The ABA YLD will call for nominations of eligible candidates for district representatives from each Affiliate within the District over a period of fourteen (14) calendar days as set forth in the ABA YLD bylaws Section 3.4(b)(2). At the end of the fourteen calendar day period, the ABA YLD will announce the candidate(s). (b) After fourteen (14) calendar days, the ABA YLD shall hold an election of the eligible candidates under – “the one Affiliate, one vote process.” In accordance with this paragraph the president/chair of the Affiliate shall notify the ABA YLD Chair and/or Administrative Director in writing, by e-mail, facsimile or regular mail, of the vote of the Affiliate. (c) The results of the election shall be conclusive unless contested by an Affiliate within fourteen (14) calendar days of the ABA YLD providing written notice by email or other appropriate means to the chair/president of each Affiliate who presented a nominee of the results of the election. (d) If the result under subparagraph (c) is contested, the ABA YLD Council shall conclusively and finally decide the election dispute at its next regularly scheduled meeting by a majority vote of voting members. (6) Amendment of District Election Policy. Districts remain free to amend their District Election Policy by a majority of the Affiliates within the District as the need may arise. The ABA YLD must be notified within thirty (30) days of any such change as the new District Election Policy must be provided to the ABA YLD at that time. (7) Implementation of these Guidelines. The ABA YLD Administrative Director will promulgate and provide direction and/or assistance to Districts to comply with these Guidelines. (8) Approval. The YLD Executive Committee shall be responsible for reviewing the District Election Policy upon receipt from each district to ensure compliance with the YLD Bylaws and these Guidelines. 49 APPENDIX A BYLAWS REVISION AMERICAN BAR ASSOCIATION YOUNG LAWYERS DIVISION BYLAWS Amended August 2012 Art. I. II. III. IV. Page General Provisions ............................................................................................. 3 § 1.1. Name ..................................................................................................... 3 § 1.2. Mission .................................................................................................. 3 § 1.3. Authority................................................................................................ 4 (a) Association .............................................................................. 4 (b) Bylaws ..................................................................................... 4 (c) Supplemental authority............................................................ 4 (d) Parliamentary authority ........................................................... 4 § 1.4. Diversity ................................................................................................ 4 (a) Pluralism ................................................................................. 4 (b) Nondiscrimination ................................................................... 4 Membership........................................................................................................ 5 § 2.1. "Member" and “Young lawyer” defined................................................ 5 § 2.2. Duration ................................................................................................. 5 § 2.3. Composition .......................................................................................... 5 § 2.4. Members ex officio ................................................................................ 5 § 2.5. Law Student Members and Young Lawyer Associate Members.. ......... 5 Affiliates .............................................................................................................. 5 § 3.1. Affiliation .............................................................................................. 5 (a) Recognition ............................................................................. 5 (b) National affiliates .................................................................... 6 (c) Withdrawal .............................................................................. 6 § 3.2. Outreach ................................................................................................ 6 (a) Policy....................................................................................... 6 (b) Conferences ............................................................................. 6 § 3.3. Autonomy .............................................................................................. 6 § 3.4. Districts ................................................................................................. 6 (a) Organization ............................................................................ 6 (b) District representatives ............................................................ 7 (1) Election ..................................................................... 7 (2) Eligibility .................................................................. 7 (3) Rotation ..................................................................... 8 (4) Tenure ....................................................................... 8 (5) Duties ........................................................................ 8 (6) Proxies ...................................................................... 8 Assembly ............................................................................................................. 9 § 4.1. Function ................................................................................................. 9 50 V. VI. VII. (a) Policymaking........................................................................... 9 (b) Review..................................................................................... 9 (c) Delegation ............................................................................... 9 § 4.2. Composition .......................................................................................... 9 (a) Delegates ................................................................................. 9 (a1) Grandfather clause................................................................... 9 (b) States ..................................................................................... 10 (c) Other ABA-approved entities……………………………….10 (d) Credentials............................................................................. 10 § 4.3. Meetings .............................................................................................. 11 (a) Regular .................................................................................. 11 (b) Special ................................................................................... 11 (c) Quorum ................................................................................. 11 (d) Session................................................................................... 11 (e) Organization .......................................................................... 11 § 4.4. Resolutions .......................................................................................... 11 (a) Introduction ........................................................................... 11 (b) Form ...................................................................................... 11 (c) Consideration ........................................................................ 12 (d) Docket ................................................................................... 12 Council .............................................................................................................. 12 § 5.1. Function ............................................................................................... 12 § 5.2. Composition ........................................................................................ 12 (a) Voting Members .................................................................... 12 (b) Nonvoting Members .............................................................. 13 § 5.3. Meetings .............................................................................................. 13 (a) Regular .................................................................................. 13 (b) Special ................................................................................... 13 (c) Quorum ................................................................................. 13 (d) Rules...................................................................................... 13 § 5.4. Review and delegation......................................................................... 13 Officers.............................................................................................................. 13 § 6.1. Officers ................................................................................................ 13 § 6.2. Eligibility ............................................................................................. 13 (a) Qualifications ........................................................................ 13 (b) Limits on officeholding ......................................................... 14 (1) Single office ............................................................ 14 (2) Reelection prohibited .............................................. 14 (3) Incompatible offices ................................................ 14 (4) Officer as candidate ................................................ 14 § 6.3. Duties................................................................................................... 14 (a) Chair ...................................................................................... 14 (b) Chair-Elect ............................................................................ 15 (c) Secretary-Treasurer ............................................................... 15 (d) Speaker .................................................................................. 15 (e) Clerk ...................................................................................... 15 § 6.4. Executive Committee .......................................................................... 15 (a) Executive Committee ............................................................ 15 (b) Executive Board .................................................................... 15 (c) Long-range plan .................................................................... 15 Elections ............................................................................................................ 16 § 7.1. Election ................................................................................................ 16 (a) Election ................................................................................. 16 (b) Notice .................................................................................... 16 § 7.2. Tenure .................................................................................................. 16 § 7.3. Removal............................................................................................... 16 51 § 7.4. VIII. IX. X. XI. XII. Succession ........................................................................................... 16 (a) Succession generally ............................................................. 16 (b) Chair ...................................................................................... 16 (c) Vacancies .............................................................................. 17 Constitutional Representatives ....................................................................... 17 § 8.1. Constitutional representatives .............................................................. 17 § 8.2. Election ................................................................................................ 17 § 8.3. Eligibility ............................................................................................. 17 § 8.4. General provisions ............................................................................... 17 Committees ....................................................................................................... 18 § 9.1. Standing committees............................................................................ 18 § 9.2. Special committees .............................................................................. 18 § 9.3. Organization ........................................................................................ 18 § 9.4. Management ........................................................................................ 18 Administration ................................................................................................. 18 § 10.1. Appointments ...................................................................................... 18 (a) Appointments generally ........................................................ 18 (b) Directors and coordinators .................................................... 19 (c) Liaisons ................................................................................. 19 § 10.2. Eligibility ............................................................................................. 19 § 10.3. Removal............................................................................................... 19 (a) Removal by appointing authority .......................................... 19 (b) Removal by Council .............................................................. 19 § 10.4. Succession ........................................................................................... 19 Finance .............................................................................................................. 19 § 11.1. Fiscal year ............................................................................................ 19 § 11.2. Budget ................................................................................................. 20 § 11.3. Finance Committee .............................................................................. 20 § 11.4. Liability ............................................................................................... 20 Amendment ...................................................................................................... 20 § 12.1. Ratification .......................................................................................... 20 § 12.2. Approval .............................................................................................. 20 § 12.3. Correction ............................................................................................ 20 § 12.4. Reformation ......................................................................................... 21 Article I General Provisions § 1.1. Name The name of this organization is the “Young Lawyers Division” [hereinafter the “Division”], a division within the American Bar Association [hereinafter the “Association” or “ABA”]. § 1.2. Mission The Division’s mission is to further the Association’s goals and purposes, and thereby to serve the community and the legal profession; to represent young lawyers in the Association, and to represent the Association to young lawyers; to help shape the policies and priorities that affect young lawyers and the legal culture in which they 52 practice; and to create a deliberative forum for the exchange and expression of young lawyers’ views, and a voice to advocate those views. § 1.3. Authority (a) Association. The Division is a constituent of the Association, whose constitution and bylaws (and action taken under their authority) control and supersede these bylaws and action taken under their authority. These bylaws incorporate the Association’s constitution and bylaws, including the meaning of terms therein. The Division cannot act on the Association’s behalf except as authorized by the Association’s constitution, bylaws, or action taken under their authority. (b) Bylaws. These bylaws and action taken under their authority are the basis for the conduct of all business in the Division. (c) Supplemental authority. The Division, acting through the Assembly or the Council as these bylaws hereinafter provide, may make rules or adopt policies and procedures that supplement these bylaws. (d) Parliamentary authority. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Division in every case to which they apply, not being inconsistent with these bylaws and action taken under their authority. § 1.4. Diversity (a) Pluralism. The Division shall encourage the participation and representation in its membership and leadership, and in the bar association and the legal profession generally, of the many diverse groups within the community that the Division serves. For the purposes of these bylaws, “diversity” includes but is not limited to consideration of— (1) any status on the basis of which discrimination is prohibited or discouraged by these bylaws; and (2) kind, size, or place of practice. (b) Nondiscrimination. The Division shall not discriminate, and shall actively oppose discrimination, on the basis of— (1) (A) ancestry, color, or race, (B) cultural or ethnic background, (C) economic disadvantage, (D) ideological, philosophical, or political belief or affiliation, (E) marital or parental status, (F) national or regional origin, (G) physical disability, (H) religion, or religious or denominational affiliation, 53 (2) (3) (I) sex, (J) sexual orientation or preference, or (K) gender identity; kind, size, or place of practice; and any other status on the basis of which discrimination is prohibited or discouraged by (A) these bylaws, (B) federal law (whether or not the law applies directly to the Division or the Association), or (C) the Association. Article II Membership § 2.1. Young Lawyer Members The term "Member" as used herein means a person who is a "young lawyer" within the Division. A “young lawyer” means a lawyer who has been admitted to practice in his or her first bar within the past five years, or is less than thirty-six years old. § 2.2. Duration A young lawyer's membership begins on the first day of September following the ABA annual meeting. A young lawyer's membership continues, and the Member is a “young lawyer,” until and through the last day of August in any fiscal year for at least part of which the Member is a young lawyer under section 2.1. § 2.3. Composition The Division consists of those young lawyers who are Members in good standing of the Association. § 2.4. Members ex officio The immediate past Chair, each constitutional representative (§ 8.1), and each liaison (§ 10.1(c)) is a Member ex officio, even if he or she is not a young lawyer. § 2.5. Law Student Member(s) and Young Lawyer Associate Member(s) Any person qualified as a “Law Student member” or young lawyer “Associate member”1 of the Association shall be enrolled as a member of the Division upon payment 1 The American Bar Association defines an Associate Member as: "A lawyer licensed outside the U.S., a legal educator, a paralegal or a legal assistant, a law-office administrator, a law librarian, a consultant, or someone seeking access to the wealth of 54 of membership dues. As a member of the Division, law students and young lawyer Associate members shall have all the privileges of Division membership, except they may not serve on the Council, Boards, or as Officers, Directors, Coordinators, or in any position of leadership within the Division except as in compliance with Rule 10.1 or 10.2. Law Student members and young lawyer Associate members shall pay annual dues as determined by the Council, but not to exceed $60.00 and subject to the approval of the Association's Board of Governors. Any Law Student member or young lawyer Associate member of the Division whose annual dues are more than six months past due shall cease to be a member of the Division. Other than in this section, all references in the Division's Bylaws to "Member" or "Members" or to "membership" shall be deemed not to refer to Law Student members and young lawyer Associate members. Article III Affiliates § 3.1. Affiliation (a) Recognition. The Council shall recognize as an affiliate any organization that applies for affiliation if— (1) it is a constituent or an affiliate of a bar association or other organization represented in the ABA House of Delegates, and its membership is limited to that organization’s youngest members or those most recently admitted to practice; or (2) young lawyers are at least three-fourths of its membership. (b) National affiliates. The Council may recognize as a “national affiliate” any affiliate that applies for such recognition if it includes (1) chapters (by whatever name called) in at least ten states, and (2) at least six thousand young lawyers. (c) Withdrawal. The Council may withdraw its recognition, including recognition as a national affiliate, from any affiliate if (1) the affiliate is then unqualified for such recognition, or (2) the affiliate so requests. ABA benefits to develop a competitive advantage in your field." In October 1972, the ABA Board of Governors adopted a policy, which provides that all Associate Members under the age of 36 should be members of the Young Lawyers Division. 55 § 3.2. Outreach (a) Policy. The Division operates as a federation of autonomous affiliates. The Division’s purposes include exchanging ideas and promoting communication among them and organizing conferences and other programs for their benefit. (b) Conferences. The Division shall annually organize two national conferences, one in the spring and one in the fall, both of which shall include affiliate outreach programming § 3.3. Autonomy Each affiliate’s participation in the Division is voluntary. Neither these bylaws nor any action taken under their authority can bind an affiliate or subject it to a political, financial, or other obligation that it does not voluntarily assume, except to the extent that the bylaw or action affects the affiliate’s representation in the Division. § 3.4. Districts For the purposes of this section 3.4, a “state” includes the District of Columbia, the Virgin Islands, the Federal Bar Association, and the Military Bar Association. (a) Organization. The affiliates are organized into the following districts: (1) Maine and Vermont; (2) Connecticut and Rhode Island; (3) Massachusetts and New Hampshire; (4) New York; (5) Pennsylvania; (6) New Jersey; (7) Delaware and the District of Columbia; (8) Maryland and Virginia; (9) North Carolina; (10) South Carolina and the Virgin Islands; (11) Florida; (12) Alabama and Georgia; (13) Mississippi; (14) Louisiana; (15) Illinois and Indiana; (16) Kentucky and Tennessee; (17) Minnesota and Wisconsin; (18) Ohio and West Virginia; (19) Iowa and Nebraska; (20) Michigan; (21) North Dakota and South Dakota; (22) Kansas and Missouri; 56 (23) Arizona and New Mexico; (24) Arkansas and Oklahoma; (25) Southern and central Texas; (26) Northern and western Texas; (27) Nevada and Utah; (28) Colorado and Wyoming; (29) Oregon and Washington; (30) Idaho and Montana; (31) Northern California; (32) Southern California; (33) Alaska and Hawaii; and (34) Federal Bar Association and Military Bar Association. Where a state includes more than one district, the affiliates in that state may (otherwise the Council shall) define the districts’ boundaries. (b) District representatives. (1) Election. The affiliates in each district, with each affiliate (other than a national affiliate) whose territory falls wholly or partly in the district having one vote, shall biennially elect a district representative. Each odd-numbered district shall elect its representative in each even-numbered year, and vice versa. The Council may make general rules that supplement these bylaws for electing district representatives, subject to which the affiliates in each district may likewise make rules for nominating and electing their representative. (2) Eligibility. (A) (B) No person shall be eligible as a district representative unless he or she— (i) can and does qualify as a young lawyer Member of the Division throughout his or her two-year term; (ii) can and does continue as a member in good standing of an affiliate in the district throughout his or her two-year term; (iii) has been a Member of the Division since the preceding ABA annual meeting; and (iv) registered for and attended the preceding ABA annual or midyear meeting or at least one Division national conference since the preceding ABA annual meeting A district may waive the requirements in section 3.4(b)(2)(A)(iii)-(iv) if no person is eligible under them or if no eligible person will serve. 57 (C) No Member shall be eligible to serve as a district representative for more than one full two-year term. This provision shall not limit the ability of a district representative to fill a partial term as well as a two-year term as a district representative. (3) Rotation. Where a district includes more than one state, that district shall not elect a representative whose principal office is in the same state as the retiring representative’s principal office, unless no affiliate in the other state elects a successor. This paragraph 3.4(b)(3) does not apply to any election filling a vacancy, or to the election following such an election if the former election already accomplished the required rotation; or where the retiring representative moved his or her office into the state since the preceding ABA annual meeting. (4) Tenure. Each district representative takes office when the Assembly adjourns sine die at the next ABA annual meeting, and serves until his or her successor takes office. The Council may, by a two-thirds vote for a stated cause after previous notice and due process, rescind any election or otherwise remove any district representative. (5) Duties. The district representative shall represent the district to the Division, and vice versa, and shall perform such other duties as the Council prescribes. (6) Proxies. The Council may provide by rule for voting by proxy in the case of an absent district representative. Article IV Assembly § 4.1. Function (a) Policymaking. The Assembly shall enjoy all the powers that the Division may exercise. Except as these bylaws otherwise provide, the highest policymaking authority within the Division resides in the Assembly, which may act on the Division’s behalf in any matter except to the extent that such action is inconsistent with these bylaws. (b) Review. The Assembly may review any action (other than an election, an appointment, or an award) by the Council or any other board, committee, subcommittee, team, officer, representative (other than any young-lawyer member-at-large on the ABA Board of Governors), or other elected or 58 appointed agent. The power of review is a plenary power to direct and instruct an agent, which includes the right to remand, modify, or vacate any action by the agent, or to act directly in his, her, or its place. (c) Delegation. The Assembly may delegate authority over a particular subject, including its power of review, to the Council, a board, committee, team, officer, representative, or other elected or appointed agent. § 4.2. Composition (a) Delegates. The Assembly consists of— (1) voting Members of the Council as defined in 5.2; (2) delegates representing the affiliates in each state, each of whom is a member in good standing of an affiliate in that state; (3) two delegates representing each national affiliate, who are members of that affiliate; (4) a delegate appointed by and representing the chief legal officer of each of the United States’ armed forces; and (5) delegates that meet the requirements of 4.2(c) No person shall become a delegate unless he or she is a Member of the Division, except that an affiliate may name a delegate who is a member in good standing of that affiliate and of the ABA even if he or she is not a Member of the Division. No delegate shall vote in more than one capacity. (a1) Grandfather clause. The “grandfather clause” adopted in 1976 shall be set forth as a note accompanying these bylaws, and shall stay in force as a bylaw until it expires by its own terms, whereupon this paragraph 4.2(a1) shall likewise expire without further action.2 2 The “grandfather clause” provides as follows: Grandfather Clause. The following state may receive an allocation of delegates in excess of the number of delegates allocated to such state pursuant to Section 4.5.1 hereof if the total number of qualified delegates in attendance representing the following designated active affiliates within that state exceeds such allocation. “Qualified delegate” for purposes of this section shall mean a member of the Division pursuant to Article 2; and shall be a member of the Division and is an active member of the designated affiliate, and (i) resides in, or (ii) has his/her principal place of business in, or (iii) has a substantial legal practice in the area governed by the designated affiliate. Alternate delegates from active affiliates set forth in this section must meet the same qualification requirements as qualified delegates. A state shall be deleted from this list if pursuant to Section 4.5.1 it receives an allocation of delegates in excess of the number of delegates allocated to it pursuant to this Section 4.5.3 at any meeting of the Assembly. 1. MISSISSIPPI: (a) Mississippi Young Lawyers Section (two delegates); (b) Young Lawyers Section, Harrison County Bar Association; (c) Jackson Young Lawyers Association, Inc.; (d) Tri-County Junior Bar Association; 59 (b) States. The affiliates in each state shall be entitled to— (1) two delegates for up to five hundred members in the state; plus (2) two delegates for the next five hundred; plus (3) one delegate for each additional five hundred, up to five thousand; plus (4) one delegate for each additional thousand above five thousand; plus (5) one delegate for any remainder. The affiliates in the state shall (otherwise the Credentials Board may) allocate the delegates among themselves, according to procedures that the Council shall adopt. Each affiliate shall name its own delegates and may likewise name alternates. (c) Other ABA-approved entities. Any territory, bar association or other organization represented in the ABA House of Delegates that is not otherwise represented by a delegate in the Assembly shall be entitled to one delegate. The delegate must be a Member of the Division. (d) Credentials. The Clerk shall certify each delegate’s credentials, subject to review by a board charged with hearing and finally determining, without review, any dispute relating to the allocation of delegates under paragraph 4.2(b)-(c) or the certification of credentials, according to the Assembly’s rules. The board shall consist of the Clerk, as chair, and up to six certified delegates, each from a different state appointed by the Clerk. No delegate shall hear a dispute that concerns a delegate from the same state, in which case the Clerk shall appoint another certified delegate to the board for that dispute. § 4.3. Meetings (a) Regular. The Assembly shall regularly meet in conjunction with the Association’s annual and midyear meetings. (b) Special. The Chair and the Council, or the Speaker and the Council, may jointly call a special meeting of the Assembly. (e) Tupelo Young Lawyers Section; (f) Young Lawyers Section of Warren County An affiliate named herein shall automatically be deleted from the list if the affiliate is not active for a period of one or more years, or if such affiliate is not represented by a qualified delegate or alternate delegate, who is qualified pursuant to this section and to Section 4.6 hereof, at two consecutive meetings of the Assembly, commencing with the 1976 annual meeting of the Assembly. The Secretary-Treasurer shall cause such changes to be reflected in each subsequent publication of the Bylaws. This Section 4.5.3 shall be automatically revoked if there is no state which remains grandfathered in accordance herewith. 60 (c) Quorum. A simple majority of the certified delegates constitute the Assembly’s quorum. (d) Session. The Assembly’s meetings from the call to order of the ABA annual meeting until the call to order of the next ABA annual meeting shall constitute a single session for parliamentary purposes. The Assembly Standing Rules shall govern each Assembly session. (e) Organization. The Council is the Assembly’s administrative agency, and in conjunction with the Speaker, shall draft and submit for the Assembly’s consideration the Assembly’s order of business, standing rules, and any necessary special rule of order, and shall correct and approve the Assembly’s minutes. The Speaker shall appoint a parliamentarian and any other necessary assistant, including tellers. § 4.4. Resolutions (a) Introduction. Any Division officer, constitutional representative, liaison, board, committee, affiliate, team, or delegate may by written notice to the Speaker introduce a resolution for the Assembly to consider. If a resolution is introduced by a Division board, committee, team, or affiliate, then it shall name one Member who shall manage the resolution on its behalf. (b) Form. Each resolution shall consist of a concise recommendation accompanied by a written report that supports the recommendation. The report shall state the relevant facts, authority, and argument with reasonable candor and objectivity. The report shall not imply a policy that is not evident from the recommendation. If the resolution amends something previously adopted, it suffices for the recommendation to identify the document and provision thereof to be amended and refer to the report, which shall set forth or append the text being amended together with the proposed amendment, which shall be subject to amendment in the same manner as the recommendation itself. The report shall clearly, within the first or last two paragraphs or under a principal subheading, estimate any cost that the recommendation may entail. (c) Consideration. The Speaker shall take care that (1) the debate on any resolution is as fully informed as is reasonably possible; (2) each opposing viewpoint is fairly considered; and (3) each matter that reaches the floor has been considered by each interested committee or officer. (d) Docket. The Speaker shall keep a docket of each resolution and other matter that awaits consideration by the Assembly, from which docket the 61 Speaker and Chair shall draft for the Council’s review an agenda for each meeting. Article V Council § 5.1. Function The general executive and administrative authority resides in the Council, which shall enjoy all the powers that the Division may exercise, except those powers (including the authority to amend these bylaws) explicitly reserved to the Assembly. Except as these bylaws otherwise provide, the Council may act on the Division’s behalf in any matter except to the extent that such action is inconsistent with these bylaws or with any action by the Assembly within the last six years. § 5.2. Composition (a) Voting Members. The Council consists of— (1) the officers (§ 6.1); (2) the immediate past Chair; (3) the constitutional representatives (§ 8.1); (4) the directors (§ 10.1(b)); (5) the chair of the ABA Law Student Division, or his or her proxy; (6) the district representatives or their proxies (§ 3.4(b)); and (7) a representative from each national affiliate (§ 3.1(b)), who is a member of that affiliate or their proxies. These bylaws and action taken under their authority shall apply to each such representative in the same manner as they apply to a district representative with respect to removal. No person shall become a councilor unless he or she is a Member of the Division throughout his or her term, whether it is a one-year or two-year term of office. No councilor shall vote in more than one capacity. (b) Nonvoting Members. The Council may provide for nonvoting Members, who shall likewise serve as nonvoting Members in the Assembly. § 5.3. Meetings (a) Regular. The Council shall regularly meet in conjunction with each meeting of the Assembly and each national conference (§ 3.2(b)). (b) Special. The Council may provide by rule for special meetings. 62 (c) Quorum. A simple majority of the Council’s Members constitute its quorum. (d) Rules. The Council may provide for voting by mail (including electronic mail), by telephone, or online provided that, before the result is determined, (1) the procedure is communicated to each Member entitled to vote, and (2) each such Member enjoys a reasonable opportunity to vote. § 5.4. Review and delegation Subject to the Assembly’s review, the Council enjoys the same powers of review and delegation as the Assembly. Article VI Officers § 6.1. Officers The officers are a Chair, a Chair-Elect, a Secretary-Treasurer, a Speaker, and a Clerk. § 6.2. Eligibility (a) Qualifications. No person shall be eligible as an officer unless he or she— (1) has been a Member of the Division since the preceding ABA annual meeting; (2) can and does continue and qualify as a young lawyer Member of the Division throughout his or her term of office, including qualifying as a young lawyer Member for any subsequent office(s) to which the officer automatically advances, i.e., Chair, ChairElect, or Speaker; (3) registered for and attended the preceding ABA annual or midyear meeting or at least one national conference since the preceding ABA annual meeting; and (4) attends the election, unless excused pursuant to a rule, policy, or procedure. (b) Limits on officeholding. For the purposes of this paragraph 6.2(b), an “office” or “officer” includes a constitutional representative. (1) Single office. No person shall concurrently hold more than one office. 63 (2) Reelection prohibited. No person shall succeed himself or herself, directly or otherwise, in the same office. (3) Incompatible offices. No person who has served as Speaker or Clerk shall be eligible as Secretary-Treasurer or Chair-Elect. (4) Officer as candidate. No person holding an office shall seek another office unless— (A) his or her term expires before the other office’s term begins; or (B) he or she resigns, in which case the resignation is irrevocable and shall take effect by the election for the other office, regardless of whether he or she is elected. § 6.3. Duties Each officer shall perform the duties customarily incident to his or her office, including (but not limited to) those duties that the parliamentary authority prescribes; and such other duties as these bylaws, the Assembly, or the Council prescribes. (a) Chair. The chief executive, operating, and administrative officer is the Chair, who shall— (1) chair the Council, the Executive Board, and the Executive Committee; (2) subject to review, enforce and interpret these bylaws and implement action taken under their authority; (3) manage each officer, representative, board, committee, and other agent whose management is not otherwise assigned; (4) undertake or delegate any responsibility not otherwise assigned; and (5) generally represent the Division and speak on its behalf. (b) Chair-Elect. The Chair-Elect shall— (1) advise and assist the Chair however possible; and (2) act as Chair whenever the incumbent is unable or unwilling to do so. (c) Secretary-Treasurer. The chief clerical, recording, and financial officer is the Secretary-Treasurer, who shall— (1) serve as secretary to the Assembly and the Council, whose proceedings he or she shall carefully and faithfully record; (2) implement any policies and procedures relating to financial management; and (3) report periodically on the state of the treasury. 64 (d) Speaker. The chief legislative officer is the Speaker, who shall – chair the Assembly, the Resolutions Team, and the Election Committee. (e) Clerk. The Clerk shall— (1) advise and assist the Speaker however possible; (2) act as Speaker whenever the incumbent is absent or otherwise unable or unwilling to do so; (3) chair the Credentials Board; and (4) perform such other duties as the Speaker prescribes. § 6.4. Executive Committee (a) Executive Committee. The officers shall constitute an executive committee, which shall perform such duties and functions as these bylaws, the Assembly, or the Council prescribes, and may otherwise act on the Division’s behalf to the extent that such action is not inconsistent with these bylaws or action taken under their authority. (b) Executive Board. The executive committee and the constitutional representatives shall constitute an executive board, which shall advise the executive committee and perform such other duties and functions as these bylaws, the Assembly, or the Council prescribes. (c) Long-range plan. The Council shall adopt a long-range plan, whose implementation the executive committee shall oversee. The Council shall establish a board charged with drafting and revising the plan and with advising the officers and the Council about any related matter. Article VII Elections § 7.1. Election (a) Election. The Assembly shall elect the Secretary-Treasurer and Clerk at the ABA annual meeting. The vote shall be taken by secret ballot. Election occurs by simple majority. The Chair shall vote in an election only for the purpose of breaking a tie. (b) Notice. The Secretary-Treasurer shall before the midyear meeting give notice of the election in a publication of general circulation to the membership, through the affiliates, or in such other manner as the Council prescribes. 65 § 7.2. Tenure Each officer takes office when the Assembly adjourns sine die. At that time, the Chair-Elect becomes the Chair, the Secretary-Treasurer becomes the Chair-Elect, and the Clerk becomes the Speaker. Each officer serves until his or her successor takes office. § 7.3. Removal The Assembly or the Council may, by a two-thirds vote for a stated cause after previous notice and due process, rescind any election or otherwise remove or discharge any officer. § 7.4. Succession (a) Succession generally. Any authority or duty for which these bylaws or any action taken under their authority provides belongs to the relevant office, not to any particular incumbent, and devolves upon the incumbent’s successor when the incumbent leaves office. (b) Chair. The office of Chair shall devolve upon the Chair-Elect whenever the office is vacant or the incumbent is unable or unwilling to act. Whenever the office of Chair is vacant, the Chair-Elect becomes Chair through the term for which he or she was originally elected, and no vacancy results in the office of Chair-Elect for the remainder of his or her predecessor’s term. (c) Vacancies. The Council shall determine when an office is vacant or when its incumbent temporarily cannot serve, and shall accordingly provide for the exercise of any office during a vacancy or incapacity, and for any vacancy to be filled until the Assembly’s next meeting. If no election would ordinarily have occurred at that meeting, then the meeting shall nevertheless elect a successor, who shall serve until the ABA annual meeting at which the next election would ordinarily have occurred. Article VIII Constitutional Representatives § 8.1. Constitutional representatives For the purposes of these bylaws, a “constitutional representative” means each delegate to the ABA House of Delegates and each representative to the ABA Nominating Committee to which the Division is entitled, and each young-lawyer member-at-large on the ABA Board of Governors. 66 § 8.2. Election The Assembly shall elect each constitutional representative in the same manner as it elects the officers. For the purposes of these bylaws, any reference to an election in the case of a member-at-large on the ABA Board means the Division’s nomination. § 8.3. Eligibility No person shall be eligible as a constitutional representative unless he or she— (a) has been a Member of the Division since the preceding ABA annual meeting; (b) is a Member and young lawyer when his or her term begins, or otherwise satisfies the ABA Constitution and Bylaws qualifications; (c) registered for and attended the preceding ABA annual or midyear meeting or at least one national conference since the preceding ABA annual meeting; and (d) attends the election, unless excused pursuant to a rule, policy, or procedure. § 8.4. General provisions To the extent that they are consistent with the Association’s constitution and bylaws, these bylaws and action taken under their authority shall apply to the constitutional representatives in the same manner as they apply to the officers with respect to election, removal, and succession. Article IX Committees For the purposes of these bylaws, the provisions that apply to committees likewise apply to any board other than the Assembly and the Council. § 9.1. Standing committees The Council may by a two-thirds vote establish or discharge any necessary standing committee. § 9.2. Special committees The Council or the Chair may establish any necessary special committee. Each special committee shall expire within one year (or, in the case of a committee appointed by the Chair, by the end of his or her term) unless the Council establishes it as a standing committee or otherwise extends its life. 67 § 9.3. Organization Unless otherwise provided, the Chair shall appoint the chair and members of each committee. § 9.4. Management Unless otherwise provided, the Chair shall assign at least one director or coordinator to each board, team, or committee whose members the Chair appoints. Article X Administration § 10.1. Appointments (a) Appointments generally. Unless otherwise provided, the Chair shall appoint for a term coinciding with his or her own each committee or agent that administers the Division’s programs. (b) Directors and coordinators. The Chair shall appoint up to ten directors and up to five coordinators among whom he or she shall delegate responsibility for affiliate outreach, bar leadership, committees, communications, districts, liaisons, meetings, membership, professional development, and other programs. Each director or coordinator shall administer the program for which he or she is responsible and shall perform such other duties as the Chair or the Council prescribes. (c) Liaisons. The Division may establish a liaison with any other entity within the Association or, with approval from the ABA Board of Governors, outside the Association. The Chair shall appoint each such liaison for a one or two-year term as prescribed by the applicable entity, with the appointments staggered so that about half expire annually. The Chair may appoint a former young lawyer as a liaison. § 10.2. Eligibility The Council may prescribe the qualifications for each appointment. Unless otherwise provided, no person shall be eligible for any appointment unless he or she is a Member and young lawyer on the first day of September after the appointment’s term begins, except as provided in 10.1(c); but the Council may prescribe additional qualifications or otherwise limit eligibility, or may extend eligibility. 68 § 10.3. Removal (a) Removal by appointing authority. Unless otherwise provided, the power of appointment includes the power of removal. (b) Removal by Council. The Council may, by a two-thirds vote for a stated cause after previous notice and due process, vacate any appointment or otherwise remove or discharge any appointee. § 10.4. Succession The power of appointment includes the authority to fill the appointment in case of a vacancy or incapacity. Article XI Finance § 11.1. Fiscal year The Division’s fiscal year shall coincide with the Association’s. § 11.2. Budget The Chair-Elect and the Secretary-Treasurer shall annually recommend to the Association a budget for the Division for the ensuing fiscal year, which shall estimate income and seek any necessary funding. The Chair shall implement the budget for the current fiscal year. § 11.3. Finance Committee The Council shall establish a board charged with overseeing the budget and recommending policies and procedures for prudent financial management. § 11.4. Liability No Member enjoys any authority to conclude any contract or otherwise incur liability on the Division’s or the Association’s behalf. No contract relating to the Division shall bind the Division or the Association unless signed by the Association’s representative authorized for the purpose. 69 Article XII Amendment § 12.1. Ratification The Assembly may amend these bylaws by a two-thirds vote after previous notice. § 12.2. Approval The Chair shall promptly ask that the ABA Board of Governors approve any ratified amendment (including an amendment by correction or reformation). The amendment shall take effect upon such approval, but shall expire if the Board either disapproves the amendment or has not approved it within one year after its ratification. § 12.3. Correction The Council may correct the punctuation, grammar, terminology, or numbering of these bylaws or any amendment where appropriate, if the correction does not change meaning. § 12.4. Reformation The Council may reform these bylaws to conform them to the Association’s authority, in recognition of a new or changed name or fact, or to correct a mistake, if such reformation does not otherwise change meaning. 70
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