Manual of the Library 2013
1. Purpose and Objectives:

In order to help library users best utilize library services and make the most of the
information available at the library.

This manual is intended for TTU students, faculty, staff, and/or those who are
interested in TTU Library.
2. Library Hours and Contact Information:

Library operation hours: From Monday to Friday:
Morning: 8:00 – 12:00
Afternoon: 13:00 – 16:30
Evening: 17:30 – 20:00
Saturday and Sunday is off.

Contact:
Phuong Le:
[email protected]
Au Truong:
[email protected]
Trung Vo:
[email protected]
Kim Dinh:
[email protected]
Library Hours may change subject to users’ needs. Details of changes will be posted
on TTU website and sent via email to all students, faculty, and staff.
3. Library regulations:
Article 1: The student ID card is the library ID card. The students use it for all
service of TTU Library.
Article 2: Students desiring to access the library shall apply for approval, and
attend training courses offered by library staff on proper library usage and searching
online databases.
Article 3: Each of academic and/or non-academic staff of TTU shall need a staff
card to borrow and/or return books and materials.
Article 4: Smelly food and/or personal belongings are not allowed in the library.
Article 5: Mobile telephones must be set to ‘silent’ mode in the Library. The uses
of mobile telephones are not permitted in the self-studying and researching sections.
Article 6: Strict decorum and discipline must be maintained in the Library.
Article 7: User’s belongs are put outside of the library.
Article 8: Library users should bring personal laptops to access the internet or
library database (if any).
Article 9: Readers are requested to handle all Library property carefully. Readers
shall be disciplined by TTU and pay compensation for any property damage and loss.
4. Collection of TTU Library:
Tan Tao University Library has collected and developed all material for research among
students, lecturers and staffs in many fields of natural sciences, applied sciences and
humanity sciences. Currently, we are developing these kinds of materials:
 Print-collections include books, journals as well as reference materials from
abroad publishers.
 Digital collections include:
•
HINARI is a database includes almost high ranking journals in Medical and
Biotechnology sciences.
•
SAGE Journals serves for Social sciences and Humanities, Bio and Health
sciences and Computer science.
•
JSTOR is a database includes journals in many field such as mathematics,
business, literature, humanities, history as well.
•
ProQuest includes all dissertation and theses from all reputable universities
in the world. Moreover, this database also has some reports and publication
in many fields.
•
STD is a large database about all publications which have been published
and archived in the Journals of Vietnam National Department of
Technology and Information Sciences.
•
TTU history is a database that provides many reports from TTU as well as
from other organization talk about our university.
•
TTU Open Education Repository is TTU’s internal collection that keeps
track of all publications by TTU lecturers, staff and students. Besides, the
collection also includes many lectures, assignments, examples as well as
tools from our academic programs.
5. Library Services:
Reference service:

Providing reference information: receive the request, interview, contract and
provision.

Training and guiding to use library and internet searching skills.
Circulation:

Reading at the library: Library users can choose many books, newspapers as well
as publications to read at the library.

Borrowing books to take home: students may borrow some of the books to take
home.

Group study rooms: the library has 8 small rooms for group presentations and
discussions.
6. Library Policy:
6.1 Access Policy of TTU Repository and research database:
6.1.1 Open Access:
The following collections will be accessed full text as open resources for everyone on
the internet with the aims at promoting the achievement in education and research activities at TTU. Here under is the current list of open access Collections:
Collections
Type of materials
• Document
from
Users
and
about TTU
TTU History documentation
• Image from and about
TTU
• Video from and about
TTU
Publications
• Journal Articles
• Conference Papers
• Project
Projects and working papers
• Working paper
• Bachelor Degree
Theses from students
• Master Degree
• Doctoral Degree
• TTU’s communi-
ties
• Other users from
the internet.
6.1.2
Reserved Access
In the beginning of the repository’ establishment, TTU has focused on the building of a
database of course materials which provide support for teaching activities and as a reference resource inside the University communities. As the result, to access full text the
database, a user needs to login with his/her user's name and password to gain access.
Here under is the details list of internally accessible collections:
Collections
Type of materials
Users
Course materi-
Syllabus
• Faculty members
als
Lecture note / Outline
•
Exam and solution
Assignment and solution
•
Teaching Portfolio
Typical Exams
3 typical grading scales (Lowest, • Head of Faculty
of Students
Medium and highest)
• Board
Request account on Dspace
to librarian.
Free E-Books
Legal E-Books from different fields • Faculty members
for students to use as references
• Students
Request account on Dspace
to librarian.
JSTOR
Journals
Access at Campus network
ProQuest
Dissertation, Journals, News
Access at Campus network
HINARI
Journals, Ebooks, and reports
Request via email to librarians
SAGE Journals
Journals
Access at Campus network
STD
Vietnamese Journals and reports.
Access at Campus network
6.2 Circulation:
For teachers and staffs:
Type of
Due day
Item
Late fine
Damaged book
book
Textbook
3 months
2
1
Pay for replacement cost of the book
day/5000
VND
Supporting
2 weeks
2
book
1
Pay for replacement cost of the book
day/5000
VND
For students:
Type of
Due day
Item
Late fine
Damaged book
book
English
1 week
1
1
learning
day/5000
books
VND
Vietnamese
books
1 week
1
1
day/5000
Pay for replacement cost of the books
Pay for replacement cost of the book
VND
Tips to know which book you can borrow to take home:
In the spine of book, you can see the label which includes this basic information: TTU
Library, Classification number, Code of author name. If you see, besides of above
information, there is word “Reserved”, it means you cannot borrow the book to take
home. If there is no “Reserved” in the label, it means you are ALLOWED to bring it
home.
NOT ALLOWED to borrow these materials:

Donation books
 Textbooks

Rare books

Encyclopedia, dictionary…

Dissertation, thesis, publications.

Newspapers, journals.
7. Acquisition Policy:
7.1 Purpose:
The purpose of the acquisition policy is to serve as a reference for the library staff to
follow when assessing potential acquisitions for the library collections, including print,
non-print materials, electronic and other resources. The acquisition policy also includes
guidelines for the acceptance and processing of gift resources.
7.2 Objectives:
The library supports the mission of TTU by providing library and learning resources in
print, non-print and electronic formats through the following criteria:
 Curricular (academic, technical, vocational) needs of the students and teaching
faculty.
 Development of life skills and life learning
 General and cultural needs of students, faculty, administration, staff and the
community.
7.3 Acquisition / Selection Responsibility
The primary responsibility for the selection of library resources is with the librarians
under the direction of the Head Librarian. The selection / acquisition process is a joint
effort among faculty members and the librarians. Faculty, staff, administration and
students are encouraged to make recommendations for the collection. The teaching
faculty serves as subject specialists for their respective disciplines and are encouraged to
assess the adequacy of resources, including participating in the weeding / deselection
process of resources.
7.4 Selection Guidelines
The library acquires print materials (books, periodicals, pamphlets, maps, etc.),
audiovisuals materials (microforms, audiocassettes, videocassettes, DVD, etc.) and
electronic resources. The library acknowledges the continuous change and evolving
process of information technologies and is open to new formats that support the mission
of the library.
7.5 Criteria for Selection Evaluation
 Reviews from authoritative sources and selection aids
 Recommendations from faculty
 Recommendations from students, staff, administration
 Relevance to the curriculum
 Adequacy of current holdings
 Availability of resources from other sources
 Relevance to professional growth
 Historical / cultural value
 Level of interest for faculty and students
 Cost
 For textbooks, the library will select from 3 items to 5 items in each title.
 For reference books, the library will select from 1 items to 3 items in each title.
7.6 Resources not normally purchased
 Textbooks for students. The library does not need to buy all the textbooks for
TTU's students. The library ONLY collects from 2 to 3 items of a textbook at the
library as reference.
7.7 Copyright Compliance
The library makes every effort to comply with the Copyright laws when acquiring or
duplicating resources. A copy of the Copyright Laws is available with this policy, at the
Circulation Desk of TTU Library and an abbreviated version via the library web page.
7.8 Guidelines to suggest books:

For Faculty and staff: The Library will send out an email to collect the requests
for head of departments. Each of head will work with the members to figure out
the specific titles, authors, publishers, date. Afterwards, the heads will co-work
directly with the library in regards of following up the recommendations.

Please remember this information:
◦ Curriculum plan to the library before it will be going to start in 6 months.
◦ For ordering books from the abroad, please note that it will take 7 months for
the books to be ready at the library.
◦ For ordering books in Vietnam, it takes 1 month to get the books.
◦ If the request is sent late, the head will be responsible of providing books for
the classes in that semester. Thus, that list may be applied for next semester
request.

For students, please just send any requests to the library via email or any direct
contact. Note: please specify your request by title, author, publisher, and date as
well in your recommendations.
8. Donation / Gift Policy
The library welcomes any contributions which are related to these subjects: business,
economics, leadership and communications, international management, English, Social
and humanities, mathematics, physics, computer science, and engineering systems.
Donation Agreement Form
I/we, _________________________________, affirm that I/we own the property
described on this paper or attached inventory, and unconditionally give, donate and
bestow to the Library of Tan Tao University the following items:
_______________________________________________________________________
Estimated value of gift* (donor): _________________________________
I/we understand that the Libraries will add to their collections only those items that are
needed to support the teaching, research, and service programs of Tan Tao University.
I/we understand that in signing this donation form, we transfer all copyright that we
might own for the materials to the Library of Tan Tao University.
I/we would like a letter acknowledging the donation. ____Yes ____No
Signed________________________________________________
Date__________________________________________________
Phone_________________________________________________Address__________
_____________________________________
Return to: Le Thi Thuy Phuong
Tan Tao University Avenue
Tan Duc Ecity, Duc Hoa, Long An Province
Vietnam.
Email: [email protected]