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Camp Pecan Grove: Parent Manual 2014
Dear KECamps Families,
Welcome to our camp family! All of us at KECamps look forward to an exciting and wonderful summer of
laughter and memories that will last a lifetime. Please read through this parent manual to gain a better
understanding of what to expect this summer. The information provided here is important and we hope you will
take the time to read it carefully. Should you have any questions at all, please do not hesitate to contact us at
your earliest convenience. Our phone lines and inboxes are always open.
CAMPER AGES
Camp is for children ages 4 to 10. **Please note that all campers must be at least 4 years old by June 1 in order to attend camp. In addition,
campers must be potty trained and able to handle a full day program.
CAMP DATES AND TIMES
Camp is open June 9 – August 8, Monday through Friday
**Camp will be closed on Friday, July 4.
The Camp program operates from 9:00 AM to 4:00 PM, with before and after care available from 7:30 AM to 5:30 PM.
CAMP TUITION
Weekly Rate:
Enroll by March 1: Members - $159, Non-Members - $179
Enroll between March 2 and June 1: Members - $179, Non-Members - $199
Enroll after June 1: Members - $199, Non-Members - $219
There is a one-time $35 registration fee per child that includes two camp t-shirts.
REGISTRATIONS, CANCELATIONS AND REFUNDS
Registration has already begun and space will be limited in 2014. Once a week is full, we will start a waiting list and will let you know should
a space open up. Full payment is due upon registration. There is also a one-time Non-Refundable registration fee of $35, which includes two
camp t-shirts. We accept Visa, MasterCard, American Express, and Discover Card.
ALL requests for cancelations or changes must be informed in writing via email to [email protected]. Cancelations made by June 8, 2014
will be refunded in full (less the registration fee). If you do not submit it in writing by June 8, 2014, you will be responsible for all fees as space
is limited. We will however, always offer a credit towards a future week (if space is available) or for the following summer.
CAMPER ENROLLMENT FORM AND HEALTH HISTORY FORM
You will be prompted to complete an Enrollment Form and Health History Form when you register online. Please make sure you fill in all the
necessary information at the time you enroll. We must have your enrollment and health history form filled out in order for your child to attend
camp. If you have any trouble accessing the online registration and health form, please contact us at 877-671-2267 and we will be more
than happy to walk you through the online system or provide you with a hard-copy version of the forms.
In addition to the medical information you provided on your online registration, the state of Texas requires a doctor’s form to be on file for
every camper. You can find the “TX Camper Health Form Supplement” on the Camp Pecan Grove page of our website (www.kecamps.com).
Please be sure to print out this form and have it filled out by your child’s physician. Some physicians would prefer to provide you with their
own doctor’s form rather than fill out our version. As long as all the necessary information is included, we will be happy to accept the doctor’s
own form. Please fax (877-829-5556) or email ([email protected]) this form to us by May 15th. We thank you for your cooperation in
getting this form to us in a timely manner.
ADDRESS FOR CAMP, ARRIVAL AND PICK UP PROCEDURES
Pecan Grove Plantation Country Club is located at 3000 Plantation Drive, Richmond, TX 77406.
Campers should meet each morning at the Upstairs Boardroom of the Clubhouse. Afternoon pick-up will take place at the same location.
Parents (or the authorized guardian listed on the enrollment form) must check-in and check-out their children to camp.
For their safety, children are not allowed to be dropped off, or check themselves in or out. If you would like to pick up
your child before normal camp dismissal, please inform the camp director, so that we can have your child ready to depart on time.
WHAT TO PACK
Camp t-shirts must be worn each day at camp. Two shirts will be provided for you on the first day of camp. Additional shirts may be purchased
from the Director for an additional $15 each. Campers should dress in comfortable shorts, the official camp t-shirt and sneakers each day.
The following items should be brought to camp each day in a backpack:
(1) Hat or Cap
(2) Water Bottle
(3) Sunscreen (Spray preferred)
(4) Swimsuit
(5) Towel
(6) Extra Snacks (Optional)
(7) Golf Clubs (Optional)
(8) Tennis Racquet (Optional)
On certain days of the summer there may be a special theme or event that might require you to pack something extra such as a plain white
t-shirt for tie-dying or a fun hat for a crazy hat day. Your director will let you know every Monday morning what the week’s schedule includes
so that you and your camper can be prepared!
Please remember that KECamps is not responsible for any items brought to camp. All lost items or left items will be returned to their owners.
If items are not labeled and we cannot locate the owner, the items will be donated at the end of the summer. PLEASE MAKE SURE TO LABEL
EVERYTHING.
WHAT “NOT” TO PACK
Any shoes with wheels (Heely’s), expensive jewelry, electronic games/music players or items with sentimental value are strictly prohibited.
LUNCH AND SNACKS
The club will provide a kid-friendly lunch to all campers daily. If you prefer to pack your own lunch for your child, please do so in a cooler or
backpack.
Please note that we are a “Nut Aware” camp. We ask that you do not send your child with any food that contains nuts. PLEASE MAKE SURE
TO INFORM US IF YOUR CHILD HAS ANY FOOD ALLERGIES OR DIETARY RESTRICTIONS.
CAMPER EXPECTATIONS
Parents, please discuss the following Camp Rules with your child before the start of the camp season.
CAMPER RULES:
1.
Stay with your group and listen to your counselors at all times.
2.
Be courteous with the words you use. Inappropriate language will not be tolerated.
3.
Keep your hands and feet to yourself at all times. Physical abuse of any kind (including hitting, kicking, biting, etc.) may lead to
immediate dismissal from camp.
4.
Be respectful of others’ belongings. Do not take anything that is not yours.
5.
Respect your environment by throwing out all trash, and returning equipment to its proper place after use.
6.
Always follow the Golden Rule – Treat others as you wish to be treated.
7.
Laugh and Smile every day.
8.
You are at camp to have a fun, safe and exciting time, make new friends, try new activities, and feel great about yourself.
DISCIPLINE
Camp is a place for fun, friends, growth and memories. It is not a place for poor behavior. Any behavior that detracts from the positive
experience your fellow campers are having may lead to consequences including dismissal from camp.
KECamps reserves the right to dismiss any camper for inappropriate or unsafe behavior. The camp director will always make an effort to
discuss and resolve any issues with a camper with their parent(s) or guardian(s). If a problem persists and cannot be corrected, the decision
to dismiss a camper will be made by the camp director in consultation with management. No refunds will be given for children who are
dismissed from camp.
THE CAMP STAFF
Your camp staff are some of the finest and caring adults. They are teachers, educators, coaches and college students usually majoring in
education or other related fields. Each camp has a camp director and general counselors. All staff members are CPR and First Aid certified
and have undergone a thorough hiring process including background and reference checks. They attend orientation with KECamps and
adhere to our strict code of ethics. Should there ever be an issue with a staff member, please do not hesitate to contact us immediately and
we will work to resolve it. Positive feedback is always welcome as well.
SUNSCREEN
KECamps feels strongly about the inherent dangers of exposure to the sun. We ask that all campers arrive at camp with a layer of sunscreen
already applied. Please make sure to pack sunscreen spray for your child and we will reapply it throughout the day. If you would like to
pack a cream sunscreen as well for use on your child’s face, that is fine.
SWIMMING
There will be a daily free swim period each afternoon, with the exceptions of Mondays on which day the club’s pool is closed. All campers
will be given a swim test on their first day of camp. Each child will be classified as a “Non-Swimmer” or a “Swimmer.” Swimmers will be
allowed in all areas of the pool including the deep end. Non-Swimmers must remain in the shallow end at all times. If you know that your
child is a Non-Swimmer, we ask that you inform the camp director on the first day of camp and pack a swim vest for your child to use during
pool time. The pool will be lifeguarded at all times by club lifeguards. Our staff members are all CPR and First-Aid certified and will be in the
water with the campers during pool time as well. For safety reasons, all campers will be given a special KECamps wristband and will be asked
to wear it during the camp day so that our campers can be easily identified at the pool.
ILLNESS AND EMERGENCY PROCEDURES
If your child wakes up ill, please keep him or her at home for the day. We ask for your consideration for the health of all of our campers and
staff. In the event of a minor accident, our staff will administer First Aid and notify you at pick-up. If a child is injured or becomes ill during the
camp day, you will be contacted right away. If the illness or injury is significant to the extent that your child can no longer participate in
camp activities, you will be notified immediately and asked to pick up your child.
In the unlikely event that an injury or illness requires emergency care, you will be notified immediately. The director will contact 911, and
paramedics will transport your child with an accompanying staff member to an emergency care facility. Parents or the designated guardian
will be responsible for any medical fees incurred.
We strongly encourage you to administer any regular medication your child takes at home. However, if it is the case that your child must
receive a dose of his or her medication during camp hours, please bring the medication in its original labeled container and hand it directly
to the camp director. Please complete the Authorization to Administer Medication Form, which can be found on our website, and either
submit to the KECamps office directly or hand in to your Camp Director on your child’s first day of camp.
In the case of severe weather, KECamps reserves the right to cancel any activities that may endanger our campers.
CONTACTING YOUR CAMP DIRECTOR
Should you need to contact your camp director, please call the KECamps Office at 877-671-2267 and we will relay the message to them and
have them return your call.
CUSTOMER SERVICE AND QUESTIONS
Our number one goal is to ensure that all of our campers, parents and families’ experiences are the best that they can be. We want to
exceed all of your expectations and provide you with any help that you need. Please do not hesitate to contact us at your convenience by
phone at 877-671-2267 or by email at [email protected].
KECamps
821 Executive Drive
Princeton, NJ 08540
Phone: 877.671.2267
Fax: 877.829.5556
Email: [email protected]
www.kecamps.com