1. home and garden
2. home furnishings
3. lamps and lighting

PLATFORMS
EXHIBITOR MANUAL
THE INFORMATION PRESENTED IN THIS PUBLICATION IS
CORRECT AS OF 1 NOVEMBER 2013.
16–19 JANUARY 20 14
MARINA BAY SANDS
40,500 VISITORS, 600 ARTISTS, 130 GALLERIES, 10 CURATED SALES EXHIBITIONS
For more information, visit: www.artstagesingapore.com
WELCOME
Dear Exhibitor,
Welcome to the forthcoming edition of Art Stage Singapore at Marina Bay Sands.
This Exhibitor Manual containing essential information specific to Platforms Exhibitors has been prepared for your successful
participation at the Fair.
Please study the manual carefully and submit the relevant forms at the stipulated deadlines.
Should you require assistance in planning your exhibit area design or any other matter, please do not hesitate to contact us.
Thank you very much for your co-operation, and we look forward to meeting you in Singapore.
Best regards,
The Art Stage Singapore Team
CONTENTS
1. Deadlines
6–7
2. Contact List
8
3. Exhibitor Schedule
9 – 10
4. About Art Stage Singapore 2014
11 – 12
5. Exhibitor Entitlements
13
6. Shipping
14 – 17
7. Insurance
18
8. Marketing
19
9. Exhibit Area Design
20 – 32
10. Licences & Permits
33
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Opening Hours
Admission
Marina Bay Sands
Exhibition Hall Specifications
Exhibit Area
Marketing & Public Relations
Fair Logistics
Appointing Your Shipper
Delivery To/From Marina Bay Sands
Forklift & Crane Operations
Storage
Hand-Carried Items
Controlled/Prohibited Goods
Step-By-Step Guide
Submission of Exhibitor Information
Marketing Kit
Standard Provisions
Perimeter Wall & Partitions
Lighting
Truss
Floor
Exhibit Caption
Common Reception Area
Additional Orders
Wall Elements
Lighting
Electrical Power
Wall Painting
Ceiling
AV Equipment
Artwork Installation
Submitting Your Proposed Exhibit Area Design
Performances & Videos
Artworks
Intellectual Property
11. Logistics
34 – 37
12. Media Accreditation & Photography/Videography
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13. Fair Rules
39 – 42
14. Visiting Singapore
43 – 48
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Fair Access
Temporary Staff
Security
Cleaning
Postal Services
Sale of Artwork(s)
Admission
Advertising & Promotional Activities
Audio-visual Presentations
Catalogues, Brochures and Laptop/Tablet Presentations
Deliveries
Electricals
Fire Safety
First Aid Kit
Floral Arrangements
Hazardous Items
Lost Property, Damages & Accidents
Operations
Security
Smoking
Sound, Music and Vocals
Structural Safety
Weather
Visa
Air Travel & Accommodation
Turon Travel
Airport Transfer
Getting Around Singapore
Getting to Marina Bay Sands
Electricity
Medical Services
Telecommunications
Tipping
Tax Refund
15. Service Order Forms
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Service Order Form 1: Appointed Shipper
Service Order Form 2: Indemnity & Insurance
Service Order Form 3: Exhibitor Information
Service Order Form 4: Exhibit Area Design
Service Order Form 5: Exhibit Area Build-Up
Service Order Form 6: Electricals
Service Order Form 7: AV Equipment
Service Order Form 8: Licences & Permits
Service Order Form 9: Exhibitor Passes
Service Order Form 10: Temporary Staff
Service Order Form 11: CCTV System
Service Order Form 12: Media Accreditation
Service Order Form 13: Photography/Videography
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1 | DEADLINES
Please submit the relevant Service Order Forms on time, at the stipulated deadlines stated below. Late submission and/or on-site orders
will be subject to availability.
FORM NO.
DEADLINE
Service Order Form 1*:
Appointed Shipper
22 Nov 2013
Service Order Form 2*:
Indemnity & Insurance
22 Nov 2013
SEND TO
Art Stage Singapore
Attn: Show Management
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
Please indicate the subject heading as
“Form (no.) – (your gallery’s name)”
Service Order Form 3*:
Exhibitor Information
22 Nov 2013
Art Stage Singapore
Attn: Marketing
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
Please indicate the subject heading as
“Form 3 – (your gallery’s name)”
Service Order Form 4*:
Exhibit Area Design
22 Nov 2013
Service Order Form 5:
Exhibit Area Build-Up
22 Nov 2013
Service Order Form 6: Electricals
22 Nov 2013
Service Order Form 7: AV Equipment
22 Nov 2013
Service Order Form 8:
Licences & Permits
22 Nov 2013
Service Order Form 9*:
Exhibitor Passes
22 Nov 2013
Art Stage Singapore
Attn: Ms Haslinda Abdul Rahman
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
Please indicate the subject heading as
“Form (no.) – (your gallery’s name)”
Art Stage Singapore
Attn: Show Management
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
Indicate the subject heading as “Form 9 –
(your gallery’s name)”
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DEADLINES
Service Order Form 10:
Temporary Staff
20 Dec 2013
Kelly Services
Attn: Ms Susan Yang
E: [email protected]
F: +65 6226 1788
A: 10 Anson Road, #31-08,
International Plaza, Singapore 079903
Please indicate the subject heading
as “ARTSS 2014 Form 10 – (your
organisation’s name)”
Service Order Form 11:
CCTV
20 Dec 2013
WiSOL
Attn: Mr Eddie Han
E: [email protected]
T: +65 6383 5255
F: +65 6745 6646
Please indicate the subject heading
as “ARTSS 2014 Form 11 – (your
organisation’s name)”
Service Order Form 12:
Media Accreditation
8 Jan 2014
Service Order Form 13:
Photography/Videography
8 Jan 2014
Art Stage Singapore
Attn: Ms Regina Chan
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
Please indicate the subject heading as
“Form (no.) – (your gallery’s name)”
*COMPULSORY: SERVICE ORDER FORMS 1, 2, 3, 4 AND 9 MUST BE SUBMITTED TO ART STAGE SINGAPORE.
DEADLINES
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2 | CONTACT LIST
Contact Details
Organiser
Manager
Mr HOO Kuan Cien
E: [email protected]
M: +65 9722 4693
Art Stage Singapore
254 South Bridge Road #02-01
Singapore 058803
T: +65 6224 4975
F: +65 6224 4695
W: www.artstagesingapore.com
E: [email protected]
Manager
Mr Andrius SIM Zhenxiong
E: [email protected]
M: +65 9724 8429
Back-Of-House Coordinator
Mr Isrudy SHAIK
E: [email protected]
M: +65 9456 5181
Front-Of-House Coordinator
Mr Marcus TEO
E: [email protected]
M: +65 9152 6770
Designation / Service
Show Management
E: [email protected]
Platforms
Director, Curated Projects
Manager, Platforms
Official Show Builder
Kingsmen Exhibits
Kingsmen Creative Centre
3 Changi South Lane
Singapore 486118
T: +65 6880 0088
F: +65 6880 0468
W: www.kingsmen-int.com
Ms Nadia NG*
E: [email protected]
M: +65 9722 4695
Ms Haslinda ABDUL RAHMAN*
E: [email protected]
M: +65 9052 7931
Mr Patrick WONG
Senior Manager, Operations
E: [email protected]
T: +65 6880 0454
M: +65 9745 9241
Ms Jacelyn GOH
Coordinator, Client Services
E: [email protected]
T: +65 6880 0277
*PRIMARY CONTACTS FOR PLATFORMS EXHIBITORS
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CONTACT LIST
3 | EXHIBITOR SCHEDULE
13 & 14 JANUARY 2014, MONDAY & TUESDAY
CHECK-IN & ARTWORK INSTALLATION
0900
Exhibitor Check-In Counter opens.
Please register at the B2 Lobby, Sands Expo & Convention Centre.
An Exhibitor Welcome Kit will be issued upon check-in. It will include your Exhibitor
Passes, a Fair programme and complimentary tickets.
Installation of artwork must be done between 0900-2200.
1700 - 1730
The general work lights in the exhibition halls will be switched off for Exhibitors to check
the lighting condition in their booth.
1800
Exhibitor Check-In Counter closes.
Please note if any exhibit area is not occupied by 14 Jan 2014, Tue, 3pm, it may be
reassigned or resold by Art Stage Singapore without any obligations or refund.
2200
All artwork installation to end.
Once the artwork for your exhibit area have all been hung or installed, please approach
Kingsmen Exhibits for lighting adjustments—conducted on a first-come-first-serve basis.
15 JANUARY 2014, WEDNESDAY
FAIR PREVIEW
0900 - 1300
Exhibit area final adjustments.
1300
All exhibits to be ready for Fair opening.
1500 - 1800
VIP Preview - by invitation only.
1800 - 2100
Vernissage - by invitation only.
2300
Exhibitors and/or their appointed shippers/art handlers may remain in the exhibition halls
till 2300. Please note exhibitors are not permitted to change approved exhibits.
EXHIBITOR SCHEDULE
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16 & 17 JANUARY 2014
THURSDAY & FRIDAY
FAIR DAY 1 & 2
18 JANUARY 2014
SATURDAY
FAIR DAY 3
19 JANUARY 2014
SUNDAY
FAIR DAY 4
1200 - 1900
1100 - 1900
1100 - 1800
Fair opens for public visitors.
Exhibitors and/or their appointed shippers/art handlers may enter the exhibition halls 2 hours before the Fair opens, and 2 hours after
closing. Please note Platforms Exhibitors are not permitted to change approved exhibits.
Exhibitors should not leave their exhibit area unattended until a daily closing announcement is made by Art Stage Singapore.
19 JANUARY 2014, SUNDAY
ARTWORK DE-INSTALLATION
1800 - 2300
De-installation may only commence after an official announcement by Art Stage
Singapore.
After 2300
De-installation may continue past 2300 if necessary.
20 JANUARY 2014, MONDAY
ARTWORK DE-INSTALLATION & CHECK-OUT
0800
De-installation continues
1200
All artworks are to be packed and removed from the exhibition halls.
Your exhibit area should not be left unattended until all artworks and hired equipment
have been removed by the respective vendors/suppliers.
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EXHIBITOR SCHEDULE
4 | ABOUT
ART STAGE SINGAPORE 2014
Opening Hours
Day / Date
Time
Activity
15 January 2014
Wednesday
1500 – 1800
VIP Preview – by invitation only
1800 – 2100
Vernissage – by invitation only
16 January 2014
Thursday
1200 – 1900
17 January 2014
Friday
1200 – 1900
18 January 2014
Saturday
1100 – 1900
19 January 2014
Sunday
1100 – 1800
Fair opens to the public
Admission
Type
VIP Pass
Vernissage Invitation
Remarks
Complimentary
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Standard Ticket
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Early Bird Ticket (One Day Pass): S$28
Early Bird Ticket (Season Pass): S$53
Standard Ticket (One Day Pass): S$33
Standard Ticket (Season Pass): S$63
Concession Ticket (One Day Pass) for full-time students, NSFs and seniors 55
years and above: S$11
Group Ticket (One Day Pass), minimum 20 tickets per booking: S$9
Tickets may be purchased from all SISTIC counters, SISTIC website
(www.sistic.com.sg), Marina Bay Sands ticketing counters and the Art Stage
Singapore ticketing box office during the Fair.
For group bookings, please contact Mr Marcus Teo, Front-of-House Coordinator.
Marina Bay Sands
Conveniently located within Singapore’s Central Business District, yet worlds away from the ordinary business setting, Marina Bay Sands
combines first-rate business and meeting facilities with world-class entertainment options.
Its distinctive architecture has transformed Singapore’s skyline and the country’s tourism landscape. Features include a luxury hotel
capped by the Sands SkyPark, which offers unobstructed 360-degree views, celebrity chef restaurants, lush gardens, and the world’s
highest infinity pool, located next to an observation deck on the world’s largest public cantilever.
The Sands Expo & Convention Center is the Official Show Venue for Art Stage Singapore 2014. At more than 120,000m2, it is the largest
and most versatile exhibition and meeting venue in Singapore. Spread over five levels, this innovative and extensive complex features 250
meeting rooms and the capacity for 2,000 exhibition booths, which can comfortably accommodate 45,000 delegates.
www.marinabaysands.com
ABOUT ART STAGE SINGAPORE 2014
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Exhibition Halls Specifications
Address
Marina Bay Sands
Sands Expo & Convention Centre
Halls D – F
Level B2
10 Bayfront Avenue
Singapore 018956
The above map is for general information only. The actual Fair layout may differ.
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Gross Area
17,190m2
Floor Finish
Concrete
Floor Loading
12 KN/m2
Hall Ceiling Height
9.45m
Maximum hanging height is 7.45m
Freight Door Dimensions (Roller Shutter)
14m (W) x 4.75m (H)
Freight Elevator Dimensions
3m (W) x 6.1m (D) x 4m (H)
Freight Elevator Door Clear Opening Size
3m (W) x 3.5 (H)
Entrance Door Dimensions
Entrance Door Clear Opening Size
2,020mm (W) x 2,495mm (H)
1,990mm (W) x 2,480mm (H)
Electrical Loading
3,000amp
ABOUT ART STAGE SINGAPORE 2014
5 | EXHIBITOR ENTITLEMENTS
Exhibit Area
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A reasonable supply of exhibition infrastructure (partitions, lights and AV equipment) for the display of artworks, subject to
specific display requirements and to the approval of Art Stage Singapore.
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One exhibit caption which will feature the following:
o Identification number;
o Gallery name and city/ies;
o Artist name and country;
o 100-word description of project/artwork ;
o Artwork/s caption/s (title/medium/media, dimensions, year).
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Access to and, use of, a common reception area (furniture and power points are to be shared among exhibitors).
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Access to and, use of, a common storage area (to be shared among exhibitors).
Marketing & Public Relations
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One full-colour page in the Fair catalogue
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VIP passes
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Vernissage invitations
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Standard tickets for general admission
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Listing on Art Stage Singapore’s website and Fair map/programme
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Artsy content management system (details will be sent separately)
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Marketing and public relations undertaken by Art Stage Singapore
Fair Logistics
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Exhibitor passes
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Contractor passes, if required
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General 24-hour security of public areas
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General daily cleaning
EXHIBITOR ENTITLEMENTS
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6 | SHIPPING
Art Stage Singapore is not appointing an official shipper, freight forwarding agent or art handling company for the 2014 edition of the
Fair. This enhances transparency and gives Exhibitors the flexibility to choose whom they wish to work with.
To enable your smooth participation, Exhibitors and their appointed contractors are to comply with the following guidelines of Art
Stage Singapore and Marina Bay Sands.
Appointing Your Shipper
Exhibitors should share the following important points with their potential or appointed contractor(s):
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Only shippers/freight forwarding agents who possess a Security Bond with Marina Bay Sands may enter the exhibition halls, and to
operate the forklift and crane machines.
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Agents who do not hold a Security Bond may enter the exhibition halls in cooperation with companies already in possession of one.
Alternatively, they may apply for a Security Bond directly with Marina Bay Sands.
Art Stage Singapore will contact all participating shippers, freight forwarding agents and art handlers to coordinate the delivery
schedule to and from Marina Bay Sands.
Please complete Service Order Form 1: Appointed Shipper and send it to us by 22 November 2013
Delivery To/From Marina Bay Sands
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All shippers, freight forwarding agents and art handlers require an Onsite Contractor Pass to work within the exhibition halls. The
pass must be displayed at all times.
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All goods vehicles entering the Loading Dock of the Sands Expo & Convention Centre must possess a valid Vehicle Access Pass. It
must be clearly displayed on the vehicle windscreen at all times.
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The speed limit within the loading dock is 15km/hour.
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Parking or waiting within the Loading Dock is strictly not allowed. All vehicles must leave immediately after loading/unloading.
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Passenger vehicles are prohibited from entering the Loading Dock.
SHIPPING
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To request for the Vehicle Access Pass and Onsite Contractor Pass, your shipper, freight forwarding agent and art handler must
contact Mr Isrudy Shaik, Back-of-House Coordinator, with the following details:
o Exhibitor name
o Company name of shipper, freight forwarding agent and/or art handler
o Vehicle number(s), type and size
o Description of goods
o Name of driver(s) and all crew
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Exhibitors must be present to receive and inspect each delivery. Art Stage Singapore will not be able to sign for deliveries on an
Exhibitor’s behalf.
Forklift & Crane Operations
Forklift and crane machines must be hired from MBS—no external machinery is allowed. Art Stage Singapore must be informed of all
forklift and crane operations prior to move-in.
Storage
During installation and de-installation, Exhibitors and their appointed contractors may gather all general rubbish along the aisle in front
of the booth for removal.
All cartons, crates, containers, packing materials, etc., which are necessary for repacking exhibits should be labelled “Empty” and removed
from the booth by your appointed art handler or shipper. At no time should anything of value be stored in these items.
Exhibitors should liaise directly with their appointed contractors regarding storage of artworks and empty crates. Art Stage Singapore will
not be liable for any damage or loss whilst in storage.
Hand-Carried Items
For artworks hand-carried to Singapore, the Exhibitor’s Singapore-based shipper must fax a copy of the Customs In-Non-Payment
(Temporary Consignment) Permit to the Exhibitor. The Permit and the artworks must be presented to Customs for verification and endorsement at the entry point e.g. Singapore Changi International Airport.
For artworks hand-carried out of Singapore, the Singapore-based shipper must provide the Exhibitor with a copy of the Customs OUT
(Temporary Consignment) Permit at the end of the exhibition. The Exhibitor or the Singapore-based shipper must then produce the OUT
(Temporary Consignment) Permit and the artworks/goods for Customs verification and endorsement at the exit border point.
Upon arrival or departure from Singapore, all packages may need to be opened and checked against the packing list and declared value.
Please be adequately prepared and bring along any extra material required e.g. gloves, adhesive tape, etc.
Exhibitors are encouraged to declare the true market value of their artworks/goods. A fine may be imposed in the event of an undervaluation, non-declaration or an erroneous declaration.
SHIPPING
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Controlled/Prohibited Goods
Like all countries, Singapore either prohibits or restricts the import of certain goods. Please refer to the list below.
Controlled Goods
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Animals, birds and their by-products
Meat and meat products
Fish and seafood products
Fruits and vegetables
Bullet-proof clothing
Martial arts equipment
Pharmaceuticals, medicines and poisons
Toy walkie-talkies
Telecommunication and radio communication equipment
Radioactive Materials
Ionising/non-ionising radiation irradiating apparatus
These items require prior clearance from the relevant Singapore authority.
Prohibited Goods
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Any forms of arms, ammunition and explosives
Chewing gum, except for oral dental and medicated gum
Chewing tobacco and imitation tobacco products e.g. electronic cigarettes
Cigarette lighters in the shape of a pistol, revolver or grenade
Controlled drugs and psychotropic substances
Endangered wildlife species and their by-products
Firecrackers
Obscene articles, publications, video tapes/discs and software
Reproduction of copyright publications, video tapes/discs, records or cassettes
Seditious and treasonable materials
Please note there is no duty-free allowance for cigarettes and tobacco products.
For more information, please visit:
Singapore Customs
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www.customs.gov.sg/leftNav/trav/Controlled+and+Prohibited+Goods.htm
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www.customs.gov.sg/leftNav/trad/imp/Temporary+Importation+for+Exhibitions+Auctions+and+Fairs.htm
Singapore Police Force
www.spf.gov.sg/licence/AE/others/List_AE.pdf
Central Narcotics Bureau
www.cnb.gov.sg/drugs/bannedsubstance.aspx
Art Stage Singapore reserves the right to remove exhibits containing controlled goods which require prior approval,
at the Exhibitor’s expense.
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SHIPPING
Step-by-Step Guide
Quotations
Exhibitor to seek quotations from
shippers, freight forwarding agents
and/or art handlers
Share the shipping-related information
found in this manual with your
potential or appointed contractor
Check with the contractor if they or
their partner agents in Singapore have
a Security Bond with Marina Bay Sands
Appoint Your Shipper
Submit Service Order Form 1: Appointed Shipper to Art Stage Singapore by 22 November 2013.
Logistics Planning
The appointed contractor is to liaise with Art Stage Singapore
on the Vehicle Access Pass, delivery schedule and regulations
by Marina Bay Sands.
Exhibitor is to provide their contractor and Art Stage
Singapore with full details of the freight, in particular any
fragile, heavy or bulky exhibits.
Delivery to Marina Bay Sands
Contractor may only enter the exhibition halls at the scheduled
delivery time with a Vehicle Access and Onsite Contractor Pass.
Exhibitor must be present to receive and inspect the shipment.
Artwork Installation
SHIPPING
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7 | INSURANCE
Exhibitors should have adequate insurance coverage for their participation in Art Stage Singapore 2014. This may include, but is not
limited, to:
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Transit to and from Marina Bay Sands
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Installation and de-installation
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Exhibition, in particular during Fair opening hours
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Off-site storage
Exhibitors are advised to consider the following types of coverage:
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“All Risks”: Cover against loss/damage of exhibits, including transit to/from the Fair.
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“Personal Accident”: Covers bodily injury/illness to insured and his/her staff; may be extended to employees of appointed contractors.
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“Public Liability”: Cover against liabilities to third parties for bodily injury/illness, and loss/damage to their property.
Please examine the terms and conditions of your existing coverage, and seek advice from your insurance provider—in sufficient advance
time—prior to the Fair. If you require new or additional coverage, or have queries on insurance matters relating to exhibiting in Singapore,
you may also wish to contact the Singapore office of AXA Art Insurance:
Mr Charles LIU
Business Development Manager
AXA Insurance Singapore Pte Ltd
Email: [email protected]
DID: +65 6880 4957
Mobile: +65 9298 9284
Website: www.axa-art.com
While Art Stage Singapore will facilitate the Fair’s safe and secure operations, we will not assume any liability for injury, illness, loss and/
or damage which may befall Exhibitors or their staff and property, contractors and visitors from any cause in relation to the Fair. Please
complete Service Order Form 2: Indemnity & Insurance, and send it to us by 22 November 2013.
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INSURANCE
8 | MARKETING
Submission of Exhibitor Information
Exhibitors are required to provide the necessary and accurate information to be used in the Art Stage Singapore 2014 catalogue, exhibit
caption, website and other collaterals. The information may also be used for other marketing and public relations purposes.
Art Stage Singapore will not be liable for any incorrect information provided by Exhibitors.
Art Stage Singapore may, upon request, incorporate information submitted by Exhibitors in the aforementioned elements, as well as resize
and adapt them for promotional and publicity purposes.
Please submit Service Order Form 3: Exhibitor Information by 22 November 2013.
Marketing Kit
A marketing kit has been produced for exhibitors’ use. It includes generic banner advertisements for websites and social media pages,
official logos and colours, as well as specific guidelines on their use.
To request for the marketing kit, please write to [email protected].
MARKETING
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9 | EXHIBIT AREA DESIGN
Each Platform is a large, shared exhibition space with these standard provisions:
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Perimeter walls (4m high x 50mm thick) surrounding the Platform, subject to the respective Platform Curator’s exhibition design
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General lighting (white wall-washer lights, 150W Master HQI 4200K)
In each Platform, each Exhibitor’s artwork(s) will be presented as part of a curated group exhibition. The flow and layout of exhibits
will be designed by an appointed Platform Curator. Unless the display of an exhibit specifically requires so, partitions will not be erected
around the exhibit.
Exhibitors are to work closely with Art Stage Singapore in designing individual exhibit areas. Please read the following information
carefully.
Standard Provisions
Perimeter Wall & Partitions
Height
4m
Depth
50mm thick
Please note when calculating the interior dimensions of your booth; for example, a 7m (L) x 7m (W) booth has an
actual usable space of 6.9m (L) x 6.95m (W).
Load Capacity
50kg per linear metre run
Colour
White paint finish
Material
Wood
Skeleton
The wall is reinforced by horizontal and vertical spines
Left: side view of sample wall
Right: wall skeleton structure
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EXHIBIT AREA DESIGN
Lighting
Model
150W Master HQI 4200K
Colour
White
Beam Horizontal Focus
~1.5 – 2.0m*
Recommended Use
General wall wash
*Note: subject to distance between the lighting fixture and the wall.
Truss
Length
The truss can run between walls for up to 12m. For trusses longer than 12m, supporting structures must be added.
Load Capacity
5kg per metre run
Shape
Triangular
Colour
Gray
Material
Aluminium
EXHIBIT AREA DESIGN
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Floor
Load Capacity
12 KN/m2
Finish
Concrete
The Fair uses the extant floor of the exhibition halls.
Exhibit Caption
Finish
Black text on clear print
Exhibitors must provide the precise text to Art Stage Singapore through Service Order Form 3: Exhibitor Information.
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EXHIBIT AREA DESIGN
Common Reception Area
Art Stage Singapore will provide a common reception area within each Platform, including furniture and electrical power points.
(1) Furniture
Each Exhibitor is entitled to one chair and one shared table. Exhibitors are not permitted to bring their own furniture.
(2) Electrical Power Point
Type
Load Capacity
13A/230V
Up to 800W
Each Exhibitor is entitled to one power point, intended for one device and general office use only. Exhibitors are not permitted to power
multiple devices with this socket as it may trip the power supply to your exhibit area, the Platform and neighbouring exhibitors.
Additional Orders
Depending on the display requirements of the artwork, your exhibit area may require partitions, lighting fixtures, electrical supply,
painting, AV equipment, etc. These can be ordered through Art Stage Singapore.
Art Stage Singapore will absorb the cost of orders for the following items:
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Walls & Partitions
Lighting
Electrical Power
AV equipment
Wall painting
Darkrooms with ceiling
Exhibitors must fill up the relevant service order forms to request for these items—please refer to the information below.
Wall Elements
Exhibitors may order additional walls/partitions if required for the display of exhibits. They are available up to the standard height of
4m; and can be built at different depths (the standard depth is 50mm).
All additional wall elements must be stably supported. This can be achieved through various ways described below.
(1) Metal/Wooden Beams
Wall elements, if placed approximately within 1m from the nearest truss or wall, can be supported by adding metal or wooden beams.
The visuals below illustrate a 3m (L) x 4m (H) partition rigged to the nearest truss by two 1m metal beams.
EXHIBIT AREA DESIGN
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Side view
Top view
(2) Increasing Wall Depth
For a free-standing wall, the depth must be increased such that it can stand and support itself.
The visuals below illustrate a free-standing 4-metre high wall with increased depths at 400mm and 600mm, which can be ordered
from Kingsmen Exhibits.
Free-standing wall with a 400mm depth
Free-standing wall with a 600mm depth
(3) Wall Supported By Partition(s)
Additional wall elements can be supported by partition(s) at one or two ends. The visuals below illustrate a 3m long wall supported by
1m partitions at both ends, forming a “U” and “S” respectively. They are not rigged to the nearest truss.
24
EXHIBIT AREA DESIGN
Sample Layouts
The diagrams below illustrate different ways of adding wall elements. In designing your exhibit area, please consult us if you are unsure
whether an additional wall element that you require is adequately supported.
UNSTABLE: the additional wall is only supported at one end to
the perimeter wall.
UNSTABLE: the standard wall (50mm depth) cannot stand on its
own without support.
STABLE: the additional wall is supported by two partitions at 90°.
STABLE: the additional wall is supported at one end by the
perimeter wall, and the other end by a partition at 90°.
STABLE: the additional wall is supported at one end by the
perimeter wall, and the other end by a partition to form a “T”.
STABLE: the additional wall is supported by two metal beams
rigged to the nearest truss.
EXHIBIT AREA DESIGN
25
STABLE: the additional wall is supported at one end by the
STABLE: the additional wall is supported at its ends by two
perimeter wall, and the other end by a partition at 90°. For greater partitions at 90°.
stability, the truss is resting on the partition.
STABLE: the truss is resting on the additional wall.
26
EXHIBIT AREA DESIGN
STABLE: the free-standing wall is thicker at either 400mm or
600mm.
Lighting
The standard lighting provision—150W Master HQI 4200K—is provided in each Platform for general lighting. If specific lighting conditions for the exhibit is required, Exhibitors may order other lighting fixtures, as per the list below. You are advised to choose a fixture with
the correct wattage, colour and focus to illuminate your artwork.
Model
150W HQI 6500K
Colour
White
Beam Horizontal Focus
~1.5m – 2m*
Recommended Use
General wall wash
Option
Extension Arm
Model
70W HQI 6500K
Colour
White
Beam Horizontal Focus
~1.5m – 2m*
Recommended Use
General wall wash
Option
Extension Arm
Model
75W 10° Spotlight
Colour
White
Beam Horizontal Focus
~ 1.5m*
Recommended Use
Spot
Model
40W 1.2m Fluorescent
Colour
White
Model
300W Par Can w/ heat reducing film
Colour
Yellow
Beam Horizontal Focus
1 – 1.5m*
Recommended Use
Spot
Note
This fixture is relatively brighter and hotter.
EXHIBIT AREA DESIGN
27
Model
150W Halogen Flood 2700K
Colour
Yellow
Beam Horizontal Focus
1.5 – 2m*
Recommended Use
Spot for 3D works from 4m height
Option
Extension arm
Model
300W Halogen Flood 2700K
Colour
Yellow
Beam Horizontal Focus
1.5 – 2m*
Recommended Use
General wall wash
Option
Extension arm
Model
100W Spotlight 2700K
Colour
Yellow
Beam Horizontal Focus
1m*
Recommended Use
Spot from 2.44m height
Option
Extension arm
Model
50W LV Halogen Spotlight 2700K
Colour
Yellow
Beam Horizontal Focus
1m*
Recommended Use
Spot
Option
Extension Arm
*Note: subject to distance between the lighting fixture and the wall.
28
EXHIBIT AREA DESIGN
Electrical Power
Light-based artwork
Exhibitors may order additional electrical supply for exhibit display purposes only (e.g. AV equipment, lightboxes).
Each electrical power point is intended for one piece of equipment only. Multiple connections are not permitted as this may cause an
overload, leading to power failure in your exhibit area, the Platform and even adjacent Exhibitors around the Platform.
All electrical connections must be compatible with the infrastructure of Marina Bay Sands, and adhere to Singapore electrical standards.
Artworks requiring high voltage and with complicated wiring require prior approval.
You are advised to provide precise specifications for your artwork. Late and/or incorrect orders may cause delay in the electrical supply to
your exhibit area, equipment malfunction or even power failure.
Wall Painting
Wall painting
Exhibitors may order coloured walls. In your design, please highlight the specific wall section and indicate the Pantone Colour Code.
EXHIBIT AREA DESIGN
29
Ceiling
For video exhibits and other exhibits which so require, Exhibitors may order a darkroom with the following:
•
•
•
•
Additional walls to enclose the exhibit area
Painting the four interior walls in black or dark colours
Black fabric ceiling and entrance(s)
Fire safety requirement: all drapes, curtains and fabrics must be certified flame-retardant.
One fire extinguisher for every 12m2 of ceiling space
This is a fire safety requirement.
AV Equipment
Exhibitors may order AV equipment for video works. A catalogue of generic equipment is listed in Service Order Form 7: AV Equipment.
Video work
30
EXHIBIT AREA DESIGN
Artwork Installation
Hanging Your Artworks
The skeleton of the standard wall is made up of vertical and horizontal spines with a load capacity of 50kg per linear metre run.
When installing artworks, Exhibitors are advised to fix the screws, as close as possible, into the wall’s spines—please see the diagrams
below.
Extreme weight will cause the wall to warp. Artworks which exceed the wall’s load capacity require reinforcement.
View of spinal structure
Side view
Lighting Adjustments
Once the artworks for your exhibit area have all been installed, you should contact Kingsmen Exhibits for lighting adjustments—conducted on a first-come-first-serve basis.
In order for you to check the lighting condition for your artworks, the general hall work lights will be switched off from 1700 - 1730 on
13 &14 January 2014.
The work lights will be switched on during these times:
Date
Time
13 & 14 January 2014, Monday & Tuesday
0800 – 1700, 1730 - 2300
15 January 2014, Wednesday
0800 – 1430, 2130 – 2300
16 & 17 January 2014, Thursday & Friday
0900 – 1130, 1930 – 2130
18 January 2014, Saturday
0800 – 1030, 1930 – 2130
19 January 2014, Sunday
0800 – 1030, 1830 till late
20 January, Monday
0800 – 2300
EXHIBIT AREA DESIGN
31
Submitting Your Proposed Exhibit Area Design
The design of each exhibit area must be approved by Art Stage Singapore.
Unless otherwise advised by Art Stage Singapore (e.g. in the case an Exhibitor presents a single 2D artwork), Exhibitors are required to
submit their proposed designs.
The Exhibitor’s proposed design and list of order requests is subject to revisions depending on the Platform Curator’s professional feedback and technical constraints. Art Stage Singapore will proceed with the orders only upon its approval of the design.
Exhibitors are to submit their proposed design by 22 November 2013 through the forms below.
Service Order Form
Instructions
Send To
Please clearly draw and/or describe:
4: Exhibit Area Design
This form must be submitted.
•
•
•
•
•
•
•
Any additional wall elements
Position of each light fixture and electrical power point
Any wall painting
Any ceiling
Any AV equipment
Any CCTV system
Specifications of all artworks
Art Stage Singapore
Your design must comply with the Fair Rules (Section 13).
5: Exhibit Area Build-Up
6: Electricals
7: AV Equipment
Please place orders for items using these forms. They must correspond
with Service Order Form 4: Exhibit Area Design.
11: CCTV System
WiSOL
Art Stage Singapore reserves the right to deviate, to a reasonable extent, from dimensions in your design diagram or to alter the
configuration or location of your exhibit area if necessary, in particular for reasons pertaining to the overall concept and impression of the
Platform or due to technical constraints.
We are unable to accommodate any major changes once your design is processed and approved. Hence, it is important that you provide a
precise vision of your exhibit area at the point of submission. Thank you for your cooperation.
Should you have any queries, please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
32
EXHIBIT AREA DESIGN
10 | LICENCES & PERMITS
Whilst the Singapore authorities are generally very supportive of the Fair, there are particular local laws and regulations, which need to
be respected in order to ensure your successful participation at Art Stage Singapore 2014.
Performances & Videos
Both performances and videos in any form, unless exempted, require a licence by the Media Development Authority (MDA).
Art Stage Singapore will make individual applications for performances and videos featured at the Fair on behalf of Exhibitors. MDA will
evaluate each application based on certain criteria, for instance its relationship with race relations, religion, violence, nudity, sexual content
and coarse language. If necessary, MDA may assign an appropriate restricted view condition, age rating and/or audience advisory. The
licensing cost will be absorbed by Art Stage Singapore.
Artworks
Artworks exhibited for sale during the Fair normally do not require a licence. However, if an artwork contains mature/graphic content,
MDA may recommend a suitable audience advisory to be displayed, a restricted view condition or age rating.
Exhibitors should submit comprehensive information on all performances, videos and artworks of mature/graphic content that they wish
to present within their respective Platform.
For further information, please visit MDA’s website: www.mda.gov.sg
Intellectual Property
An artwork must not constitute an infringement of Intellectual Property Rights of third parties.
Use of copyrighted music at the Fair require a Copyright Music Permit from the Composers and Authors Society of Singapore
(COMPASS), unless otherwise exempted. Art Stage Singapore will submit an global application for the Fair, and will absorb the cost of
procuring the Permit. Exhibitors will therefore be permitted to play copyrighted music within their designated exhibit area.
For further information please visit COMPASS’ website: www.compass.org.sg
Exhibitors are liable for any expenses, damages or losses which may result from the application and fulfillment of the aforementioned
licences, as well as any legal liability in relation to their artworks, and are to indemnify Art Stage Singapore for any costs incurred.
If you have any queries, please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
Please complete Service Order Form 9: Licences & Permits and send it to us by 22 November 2013.
LICENCES & PERMITS
33
11 | LOGISTICS
Fair Access
Front of ‘Exhibitor’ pass
For security reasons and to ensure smooth operations, access to the Fair is controlled and managed by Art Stage Singapore, together
with Marina Bay Sands.
Access to exhibition halls D, E and F of the Sands Expo & Convention Centre will only be granted to those with a valid pass or ticket.
The staff of Art Stage Singapore, Marina Bay Sands and any appointed security guards are empowered to conduct verification at all
exits/entrances.
Each Exhibitor is entitled a maximum of five Exhibitor Passes. They are intended only for the Exhibitor’s staff, artists and any hired
photographer/videographer. All passes are non-transferable and must be displayed at all times.
Personnel who do not possess a valid pass or ticket will be denied entry to the Fair.
Please refer to the table below for the types of passes or tickets which you may use. You will either receive them through mail/courier or
collect them at Marina Bay Sands.
34
LOGISTICS
Type
Access
Validity
VIP Pass
Admits cardholder and one guest
•
•
•
•
•
•
Vernissage Invitation
Admits 2
Fair public areas only
15 Jan, 1800 – 2100
Standard Ticket
Admits 1
Fair public areas only
As per ticket
•
•
•
Fair public areas
VIP Lounge
Loading Dock
•
•
•
•
•
13–15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
19 Jan, 0900 till late
20 Jan, 0800 – 1200
Fair public areas
Loading Dock
•
•
•
•
•
•
11, 12, 13 & 14 Jan, 0830 – 2300
15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
19 Jan, 0900 till late
20 & 21 Jan, 0800 – 2300
11, 12, 13 & 14 Jan, 0830 – 2300
15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
19 Jan, 0900 till late
20 & 21 Jan, 0800 – 2300
15 Jan, 1400 – 2100
16-17 Jan, 1200 – 1900
18 Jan, 1100 – 1900
19 Jan, 1100 – 1800
Exhibitor Pass
Admits pass holder
Onsite Contractor Pass
Admits shippers, freight forwarding
agents and art handlers
•
•
Fair public areas
VIP Lounge
Temporary Contractor Pass
Admits Exhibitor’s appointed
external builder upon exchange of a
personal ID
•
•
Fair public areas
Loading Dock
•
•
•
•
•
•
Media Pass
Admits accredited press
•
•
Fair public areas
Press Lounge
•
•
•
•
15 Jan, 1500 – 2100
16–17 Jan, 1200 – 1900
18 Jan, 1100 – 1900
19 Jan, 1100 – 1800
Please fill in Service Order Form 9: Exhibitor Passes and send it to us by 22 November 2013.
LOGISTICS
35
Temporary Staff
Art Stage Singapore 2013 registered 40,500 visitors during five days, and we are expecting a similar large turnout for the 2014 edition.
To maintain the professional image of the Fair and your gallery, it is important that your exhibits are not left unattended during opening
hours.
If you need to hire temporary staff, you may contact our staffing vendor, Kelly Services. They have a ready pool of candidates as gallery
sitters and interpreters in the main Asian/European languages. All staffing requirements and payment details are to be worked out
between Kelly Services and yourself. Art Stage Singapore will not absorb the cost of hiring temporary staff for your exhibit area.
For enquires, please contact:
Ms Susan Yang
Consulting Manager, Commercial Operations
Kelly Services (S) Pte Ltd
Email: [email protected]
Telephone: +65 6572 1399
Mobile: +65 9712 0823
Website: www.kellyservices.com.sg
Please complete Service Order Form 10: Temporary Staff, and send it to Kelly Services by 20 December 2013.
Security
Art Stage Singapore will implement measures to provide general 24-hour security for the Fair, including hiring security personnel, verification checks, and manning the Fair’s public areas. However, due to the scale of the Fair, we seek your understanding that it is not possible
to ensure seamless surveillance of each exhibit.
Exhibitors must ensure that their exhibits are permanently attended during installation/de-installation and opening hours.
Art Stage Singapore cannot accept liability for property that are lost, stolen or damaged exhibits or property.
For additional security, Exhibitors may either install their own CCTV system or order one from our CCTV vendor, WiSOL. The company
has experience in installing temporary CCTV systems at Marina Bay Sands. Art Stage Singapore will not absorb the cost of installing a
CCTV system in your exhibit area.
If you wish to order this service, please complete Service Order Form 11: CCTV System and send it to WiSOL by 20 December 2013.
For enquiries, please contact Mr Andrius Sim, Manager, Show Management.
Cleaning
Art Stage Singapore will arrange for MBS staff to clean the Fair’s common areas on a regular basis.
During installation/de-installation, Exhibitors may place general rubbish along the aisle in front of their Platform for removal. However, all
bulky cartons, crates, containers, packing materials, etc., which are necessary for repacking exhibits should be removed from the exhibit
area by your appointed art handler or shipper.
Exhibitors are encouraged to check the condition of their exhibits daily, before the opening of each Fair day.
36
LOGISTICS
Postal Services
Marina Bay Sands offers a range of office and courier facilities for Exhibitors.
Mail, parcels and consignments can be sent directly to the Mail & Package Centre, where they will be stored until they are collected, or
Marina Bay Sands can arrange delivery to the exhibition halls or meeting rooms. Exhibitors can also send out mail and parcels.
Handling fees will apply.
Location
3rd Floor, Sands Expo & Convention Centre
Telephone
+65 6688 3083
Fax
+65 6688 3082
Opening Hours
Monday – Sunday, 0800 – 2000
Sale of Artwork(s)
Good & Services Tax (GST)
The 7% Goods & Services Tax applies for all imported artworks sold, transferred, disposed of locally or not re-exported. The GST
payable is based on the artwork’s selling price.
No GST is payable on artworks re-exported or sold for export out of Singapore.
Procedure
Exhibitors are to print three copies of each sales receipt for:
•
Exhibitor’s own copy
•
Collectors/Buyers
•
Freight forwarders
Should the selling price of an artwork imported under Bonded Status or the Temporary Import Scheme be lower than the declared import
price, a letter addressed to Singapore Customs is required to explain the discrepancy.
Credit Card
Exhibitors may make use of a card transaction machine, available at the Art Stage Singapore service counter. Additional charges will apply.
Hand-Carried Artworks
All sold artworks that are hand-carried out of the Fair will be subject to verification by security personnel.
Exhibitors must provide the collector/buyer with a sales receipt and an endorsed Artwork Exit Form, available from the Art Stage
Singapore service counter.
LOGISTICS
37
12 | MEDIA ACCREDITATION &
PHOTOGRAPHY/VIDEOGRAPHY
Access to the Fair is controlled and managed by Art Stage Singapore, together with Marina Bay Sands. This is to ensure the Fair’s security
and smooth operations for all Exhibitors.
Exhibitors who wish to invite the media to attend the Fair and/or arrange photography/videography/audio-visual services to document
their participation need to inform Art Stage Singapore in advance.
Art Stage Singapore will only issue passes to accredited personnel. Without our approved consent, we reserve the right to deny entry and/
or confiscate any media devices used within the Fair.
Please return these forms by 8 January 2014:
•
•
38
Service Order Form 12: Media Accreditation
Service Order Form 13: Photography/Videography
MEDIA ACCREDITATION & PHOTOGRAPHY/VIDEOGRAPHY
13 | FAIR RULES
For your successful participation at the Fair, we kindly ask you to adhere to the rules and regulations described below.
Admission to the Fair is by a valid pass/ticket only. Art Stage Singapore will refuse entry to anyone who fails to provide proof of entry,
is intoxicated, or in any way likely to cause a disturbance or disruption to the Fair. All passes/tickets are non-transferable.
Advertising and promotional activities must only be conducted within the Platform in which you are exhibiting. Unless approved in
writing in advance by Art Stage Singapore, Exhibitors may not use the Fair’s common areas, including aisles and front-of-house areas,
for such purposes.
Audio-visual presentations must be designed in such a way that the audience is contained within the exhibit area, and do not impede
human traffic flow in the Fair’s common areas e.g. aisles.
Catalogues, brochures and laptop/tablet presentations may only be placed at the common reception area within the Platform in
which you are exhibiting.
Deliveries for mail, courier, freight or other items should be clearly addressed as follows:
Marina Bay Sands
Sands Expo and Convention Center
10 Bayfront Avenue
Singapore 018956
Art Stage Singapore 2014
“Exhibit Number”
Attention:
“Contact name”
“Organisation name”
Exhibitors must be present to receive and inspect each delivery. Art Stage Singapore will not be able to sign for deliveries on your behalf.
Electricals
•
Installation of power mains to your exhibit area can only be conducted by the Official Show Builder, Kingsmen Exhibits.
•
All electrical connections must be compatible with the infrastructure of Marina Bay Sands, and adhere to Singapore electrical
standards.
•
The Exhibitor, or his appointed technician, may connect the artworks within the exhibit area, but Kingsmen Exhibits must inspect
the wiring before they are switched on.
•
Art Stage Singapore and Kingsmen Exhibits reserve the right to disconnect electrical supply to any artworks which may cause
power failure or discomfort to visitors and other Exhibitors.
•
Each electrical supply provided is intended for one piece of equipment only. Multi-point sockets are not permitted.
FAIR RULES
39
Fire Safety
Access to all fire hosereels and extinguishers must not be obstructed.
•
The build-up of your exhibit area must not obstruct access to all emergency exits, as well as fire protection (fireman access points,
fire extinguishers, hose reels, shutters, etc) and security systems (public announcement speakers, CCTV cameras, etc). The minimum clearance from fire extinguishers and hose reels is 1.5m.
•
All drapes, curtains and fabrics used for the booth build-up must possess an authentic certificate proving the material is flameretardant.
•
The design of your exhibit area must make provision for adequate clear space away from all entrance/exit doors.
•
Liquefied petroleum gas, flammable liquids/gases and naked flames are not permitted.
•
An enclosed exhibit area with a ceiling require a fire extinguisher for every 12m2 of ceiling space.
A First Aid Kit is available at the Art Stage Singapore service counter.
Floral arrangements may only be displayed within the Platform in which you are exhibiting, and not on the aisle.
Hazardous items must be reported in advance to Art Stage Singapore. This includes, but is not limited to:
•
Kinetic and mechanical parts
•
Sharp objects and/or edges
•
Poisonous fluids, chemicals or substances
•
Artworks with hot surfaces including low hanging lights
•
High voltage exhibits
Lost property, damages and accidents should be documented and duly reported to Art Stage Singapore.
40
FAIR RULES
Operations
Before the Fair
•
•
Any changes to the exhibits must be communicated to Art Stage Singapore at least three weeks before the Fair’s opening. Such
changes shall not be effective unless approved in writing.
Exhibitors must provide accurate measurements, weights and other technical specifications for their exhibits, and ensure the design
of their exhibit area complies with all guidelines described in this manual.
During Installation/De-installation
•
•
•
•
Please supervise the installation/de-installation of your artworks at all times.
Exhibitors are to adhere to the daily schedule provided by Art Stage Singapore.
All cartons, crates, containers, packing materials, etc., which are necessary for repacking should be labelled “Empty” and be
removed from the Platform in which you are exhibiting. No valuable items should stored in empty boxes meant for removal or
safekeeping.
Exhibitors are not allowed entry into site offices, the catwalk, and any mechanical, electrical or plumbing rooms.
During Opening Hours
•
•
•
•
Do inspect your exhibit area at the start and end of each day.
Please ensure that your staff is aware of the opening hours and the exhibit area is ready for visitors at least 15 minutes before
opening time.
Exhibitors are required to tend to their exhibit areas until Art Stage Singapore announces the closing of each Fair day.
To avoid disrupting the exhibition flow for visitors, the following are not permitted in individual exhibit areas:
o Furniture
o Power points specifically for the use of laptops (not related to artwork display) and charging phones
o Advertising or promotional videos
Security is of utmost importance at the Fair. Do not leave artworks, bags, mobile phones, laptops and other valuables unattended
at the Platform in which you are exhibiting.
Smoking is prohibited in Marina Bay Sands except for designated outdoor areas e.g. level 1 entrance of the Sands Expo &
Convention Centre.
Sound, music and vocals, either amplified or acoustic, is permitted but the volume must not cause disturbance to adjacent exhibits/
exhibitors within the same Platform, as well as visitors.
FAIR RULES
41
Structural Safety
Carpet and pillars at foyer of the exhibition halls
Pillar within the exhibition halls
•
A protective cover must be laid before placing any materials/structures/equipment on walls/doors/carpet/pillars of the exhibition
hall.
•
Taping, nailing, or otherwise fastening or affixing objects to the permanent walls, ceilings, columns and fabrics of the exhibition
hall is strictly prohibited.
•
Adhesive tape or other materials applied onto the concrete floor must be removed after use without causing damage to the
surface.
•
Rigging from the hall ceiling is exclusively done by Marina Bay Sands. Except for PVC banners, any item to be suspended must
endorsed by a Professional Engineer in advance, this at an additional cost.
•
Except for PVC banners, any item to be hung from the truss must be approved by Art Stage Singapore.
Exhibitors will be held responsible for any damage caused to the exhibit area and its surroundings or Marina Bay Sands. Art Stage
Singapore also reserves the right to modify booths which do not comply with the stipulated rules and regulations, at the Exhibitor’s
expense.
42
FAIR RULES
14 | VISITING SINGAPORE
Exhibitors should ensure that all staff, artists and invited guests have a valid passport with at least six months validity, a booked return
air ticket, a visa or entry permit (if required), accommodation and sufficient funds for their stay in Singapore.
Weather
Singapore lies just north of the Equator, and experiences warm and humid tropical weather all year round.
January falls within the Northeast Monsoon season. It is relatively one of the coolest and wettest months of the year with a mean
maximum temperature of 30.1°C/86.2°F, and a mean minimum temperature of 25.9°C/78.6°F.
The mean monthly rainfall for January is 243.4mm/9.58”. Cloudy skies and heavy afternoon showers are common.
For the latest weather forecast, please visit the website of Singapore’s National Environment Agency: www.nea.gov.sg.
Visa
Most visitors coming into Singapore do not require a visa for entry and may be given a social visit pass for up to 30 days upon arrival.
Visitors holding travel documents issued by the following countries usually require a visa:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Afghanistan
Algeria
Armenia
Azerbaijan
Bangladesh
Belarus
Egypt
Georgia
India
Iran
Iraq
Jordan
Kazakhstan
Kyrgyzstan
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Lebanon
Libya
Moldova
Morocco
Myanmar
Nigeria
Russia
Pakistan
People’s Republic of China
Saudi Arabia
Somalia
Sudan
Syria
Tajikistan
•
•
•
•
•
•
•
•
Tunisia
Turkmenistan
Ukraine
Uzbekistan
Yemen
Holders of Hong Kong Document of
Identity
Holders of Macao Special Administrative
Region (MSAR) Travel Permit
Holders of Palestinian Authority
Passport, Temporary Passport issued
by the United Emirates and Refuge
Travel Document issued by Middle-East
countries
For more information, please visit the website of the Immigration & Checkpoints Authority: www.ica.gov.sg
Should you require assistance in obtaining a Singapore visa please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
Air Travel & Accommodation
Turon Travel is the Associate Travel partner of Art Stage Singapore 2014. They are able to assist you in booking air tickets and hotel rooms
at special rates. You may contact them at:
Ms Demetra J. PRATTAS
Email: [email protected]
Telephone: +1 212 925 5453 / 1800 952 7646 (for calls from US only)
Fax: +1 212 219 1865
Website: www.turontravel.com/1-800-952-7646/artstagesingapore/index.html
Hotel rooms are subject to availability. You are encouraged to book in advance.
VISITING SINGAPORE
43
Airport Transfer
Singapore Changi Airport is located on the northeastern tip of the island, approximately 26km away from the city centre.
Taxi
Taxis are available at the arrival hall of each Terminal. The journey to the city centre costs between S$23 - S$44 and takes approximately
30 minutes. Fares are metered; no tipping is required.
Airport Shuttle
The airport shuttle service offers transport from Changi Airport to hotels in the city. The counter is open 24-hours daily. Please approach
the Ground Transport Desk at the arrival hall for booking. The rates below are applicable for a single trip from Changi Airport to a hotel
in the city.
•
•
S$9 per Adult
S$6 per Child (below 12 years of age)
Bus
Public bus service 36 goes to the city. The first bus leaves around 6.00am and the last at approximately 10:50pm. A single fare costs below
S$2.50 and it takes about an hour to reach the city centre. Bus stops are located at the basement bus bay of Terminals 1, 2 and 3 of Changi
Airport. Please prepare exact fare as no change will be given.
Train
The Changi Airport MRT Station is located at the basement of Terminals 2 and 3. A standard one-way ticket from Changi Airport
MRT Station to the city centre costs approximately S$2.10. The journey takes about 55 minutes.
Getting Around Singapore
Taxi
Taxis are a comfortable and reliable mode of transport around the island.
Fares are metered and are based on a flag-down rate and the distance travelled. The following are the main charges, which vary slightly
between taxi companies:
44
Flag-down Fare (1st km)
S$3 – S$5
Distance Fare
S$0.22 per 400m (above 1-10 km)
S$0.22 per 350m(beyond 10 km)
Waiting Time
22 cents every 45s
Booking Fee
$2.30 - $5
City Area Surcharge
Mondays to Sundays and Public Holidays
5pm to Midnight
Applicable for boarding within City Area
S$3
Peak Hour Surcharge
Mondays to Fridays, 6am to 9:30am
Mondays to Sundays and Public Holidays, 6.00pm to Midnight
25% of meter fare
Midnight Surcharge
Midnight to 5.59 am
50% of meter fare
VISITING SINGAPORE
Taxis can be readily hailed at taxi stands throughout the city centre, or booked via phone:
Comfort Transportation Pte Ltd / CityCab Pte Ltd
+65 6552 1111
Premier Taxis Pte Ltd
+65 6476 8880
Maxi Cab
+65 6535 3534
SMRT Taxis
+65 6555 8888
Stored Value Cards
Visitors who wish to travel on buses and trains around the island may purchase an EZ-Link card, a contactless stored value card. It can be
also be used at selected retail and F&B outlets.
An EZ-Link card can be purchased for S$12 at train stations and bus interchanges, which includes a non-refundable card cost of S$5 and
a stored value of S$7. Any remaining stored value can be redeemed at the end of your trip.
For unlimited travel, visitors may purchase a Singapore Tourist Pass. Each pass has a refundable deposit of $10 if you return the card
within 5 days after the day of purchase.
Type of Pass
Price
Refundable Deposit
1 Day
$10
$10
2 Day
$16
$10
3 Day
$20
$10
For more information, please visit www.thesingaporetouristpass.com.sg.
Train
The Mass Rapid Transit (MRT) system is one of the fastest ways to get around Singapore. Visitors are able to travel seamlessly across the
MRT lines without needing to purchase a different ticket.
Trains operate daily from around 5:30am to midnight. A standard single-trip ticket costs under S$2.50.
For more information, please visit:
•
SMRT: www.smrt.com.sg
•
SBS Transit: www.sbstransit.com.sg
Bus
Buses usually operate from around 5:30am to midnight. Fares cost from S$0.73-S$2.40.
On Fridays, Saturdays and eve of Public Holidays, night buses run from the city centre to the rest of the island. They are available from
about 11:30pm-4:35am, and fares cost $4.20-$4.50.
For more information on public transport in Singapore, please visit: www.publictransport.sg.
VISITING SINGAPORE
45
Getting to Marina Bay Sands
Taxi
Taxis may alight passengers at the entrance of the Sands Expo and Convention Centre along Bayfront Avenue.
Visitors may hail taxis at the taxi stands along Bayfront Avenue and Sheares Link.
Train
Marina Bay Sands is linked directly to Bayfront MRT Station (Exit B, C, D and E) on the yellow Circle Line.
Bus
The following bus routes serve Marina Bay Sands:
•
•
•
97/97E
106
133
•
•
•
502/502A
518/518A
NR1 & NR6: available on Fridays, Saturdays and eve of Public Holidays only
For more information, please visit Marina Bay Sands’ website:
www.marinabaysands.com/Company-Information/Directions-to-Marina-Bay-Sands
46
VISITING SINGAPORE
Electricity
The standard voltage in Singapore is 220V/240V, 50 Hz, using the three-pronged square pin socket. If you need an adapter or transformer,
we advise buying one before your arrival. Some hotels will be able to lend you an adapter.
At Marina Bay Sands, you may purchase one from the following store:
Name
Gadget World
Location
B2-61, Canal Level, The Shoppes
Telephone
+65 6688 7352
Opening Hours
Sunday to Thursday, 1000 – 1100
Friday to Saturday, 1000 – 0000
Medical Services
Visitors who require medical attention at Marina Bay Sands may visit the following clinic:
Name
MW Medical
Location
L1-02, Bay Level, The Shoppes
Telephone
+65 6250 0625
Opening Hours
Monday to Sunday, 0730 – 2100
First Aid and House Call Services available 24hrs
The nearest hospital is about 10 minutes away by taxi:
Name
Raffles Hospital
Location
585 North Bridge Road, Singapore 188770
Telephone
Accident & Emergency Department: +65 6311 1555
Opening Hours
www.rafflesmedicalgroup.com
Telecommunications
You may purchase a pre-paid mobile SIM card at the airport, or from a telco shop and most 7-Eleven stores in the city centre. A passport,
or some form of ID, is required to register the mobile number.
At Marina Bay Sands, a SIM card can be purchased from these shops:
Name
M1 Concept Store
7-Eleven
Location
B2-60, Canal Level, The Shoppes
L1-73, Bay Level, The Shoppes
Telephone
+65 6688 7298
+65 6534 8473
Opening Hours
Sunday to Thursday, 1000 - 2300
Friday & Saturday, 1000 - 0000
24 Hours
VISITING SINGAPORE
47
Tipping
Tipping is not a customary in Singapore. Most restaurants, however, levy a 10% service charge, as well as the 7% Goods & Services Tax
(GST), on your bill.
Tax Refund
As a visitor, you may claim a refund on the 7% Goods and Services Tax (GST) paid on your purchases made at participating retail shops
when you leave Singapore and bring your purchases home. A minimum spend of S$100 is required. A handling fee will be deducted
from the refundable GST amount.
You may apply for the GST refund at the departure hall of Changi Airport.
48
VISITING SINGAPORE
SERVICE ORDER FORM 1
APPOINTED SHIPPER
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Show Management with this subject heading: Form 1 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Fax
Mobile
Shipper Details
Company Name
Contact Person
Address
Office
Email
Shipper Agent Details (from Singapore Port to Marina Bay Sands)
Company Name
Contact Person
Address
Office
Email
Fax
Mobile
Conditions
• There is no official shipper, freight forwarding agent or art handler for Art Stage Singapore 2014. Exhibitors are free to
appoint their preferred contractor.
• To enter the exhibition halls, the Exhibitor’s freight agent must possess a security bond with Marina Bay Sands, or work
in cooperation with a company already in possession of one.
• Delivery to Marina Bay Sands must be coordinated with Art Stage Singapore. The Exhibitor’s shipper, freight forwarding
agent and/or art handler is to provide Mr Isrudy Shaik, Back-of-House Coordinator, with the relevant details to obtain
the Vehicle Access and Onsite Contractor passes. Only registered vehicles and personnel will be granted access into the
exhibition halls.
• For enquiries, please contact Mr Isrudy Shaik, Back-of-House Coordinator, Show Management.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 49
SERVICE ORDER FORM 2
INDEMNITY & INSURANCE
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Show Management with this subject heading: Form 2 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Indemnity
•
•
The Exhibitor accepts full responsibility for, and agrees to indemnify Art Stage Singapore for any damage, including any
consequential loss, to Marina Bay Sands during the Fair. This includes damage caused by any act or omission (whether
negligently or otherwise) by the Exhibitor, representatives, agents or lay person attending the Fair.
The Exhibitor, staff, artists and appointed contractors shall comply with all procedures and regulations designated by Art
Stage Singapore.
Insurance
•
•
The Exhibitor has adequately insured all artworks, property and personnel. This includes, but is not limited to, transit to
and for the Fair; installation and de-installation; and maintenance during the Fair.
While Art Stage Singapore will take reasonable security measures in the interest of the Exhibitor, we shall not be held
responsible for any liability for injury, illness, loss and/or damage which may befall Exhibitors or their staff and property,
contractors and visitors from any cause in relation to the Fair.
Enquiries
For enquiries, please contact Mr Hoo Kuan Cien, Manager, Show Management.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 50
SERVICE ORDER FORM 3
EXHIBITOR INFORMATION
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Marketing with this subject heading: Form 3 – (your organisation’s name).
Gallery Details
Gallery Name
Please print in capitals.
Primary Address
Only one address will be
listed.
City
Country
Additional Cities
A maximum of three
additional cities will be
listed.
Telephone
Indicate international
dialing code in brackets
Fax
Indicate international
dialing code in brackets
Gallery Email
Gallery Website
Gallery Director(s)
Platform
State the name of the
Platform that you are
participating in.
Gallery Bio
In not more than 100 words, provide a brief introduction to the gallery, at minimum stating specific details beginning with year
founded, gallery focus etc.; for consistency, please ensure passages are written in third person, proof read and double checked before
submission. If your participation in Platforms is co-shared by two galleries, the same word limit applies. Entries that do not abide by
the maximum word limit shall be modified accordingly by Art Stage Singapore.
P - 51
SERVICE ORDER FORM 3
EXHIBITOR INFORMATION
ARTISTS REPRESENTED
Please note that a maximum of 10 artists can be listed in the catalogue.
Last Name (Surname), First Name
Country (if not based in the country of citizenship, please
list as: “Country of Birth / Country of Residence”)
1
2
3
4
5
6
7
8
9
10
ARTISTS REPRESENTED AT ART STAGE SINGAPORE 2014
Please note that a maximum of 5 artists can be listed in the catalogue.
Last Name (Surname), First Name
Country (if not based in the country of citizenship, please
list as: “Country of Birth / Country of Residence”)
1
2
3
4
5
P - 52
SERVICE ORDER FORM 3
EXHIBITOR INFORMATION
Artist’s Bio
In not more than 100 words, provide a brief introduction of the featured artist. If there is more than one artist, the same word
limit applies.
Description of Project/Artwork
In not more than 100 words, provide a description of the featured artwork(s).
PARTICIPATING ARTIST(S) AT ART STAGE SINGAPORE 2014
IMAGES
Please attach visuals in the following way:
• All files should be labelled as follows: “Gallery_Artist_Title Of Piece, Year.jpg”.
• All visuals must be in .jpeg or .tiff format, with a minimum resolution of 300dpi.
• Files above 5mb should be sent via an online transfer platform (e.g. wetransfer.com).
Image Captions
Image 1
Artist:
Title:
Medium:
Image 2
Artist:
Title:
Medium:
Year:
Dimensions:
height x width
(cm)
Image Credit:
Year:
Dimensions:
height x width
(cm)
Image credit:
Please ensure all given information is correct. Art Stage Singapore shall not be responsible for any errors based on the given
information.
P - 53
SERVICE ORDER FORM 3
EXHIBITOR INFORMATION
Important Notice:
The information provided herein shall appear in the Art Stage Singapore 2014 catalogue, exhibit caption and other marketing
collaterals. Art Stage Singapore will not be liable for missing or incorrect information provided by an Exhibitor in this form.
We ask your professional cooperation to follow the guidelines exactly in order to ensure an accurate representation in the
catalogue. We reserve the right to copy edit the information supplied if necessary. Galleries will be given two days to check
and approve the layout prior going to print.
The information supplied in this form has been checked and deemed accurate by the responsible party.
The information supplied in this form may be used for additional public relations and press support, or distributed to the
media and made available to third parties.
Signature
Name
Designation
Date Submitted
P - 54
SERVICE ORDER FORM 4
EXHIBIT AREA DESIGN
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Haslinda Abdul Rahman with this subject heading: Form 4 – (your organisation’s name).
Late submission and/or on-site orders will be subject to availability.
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Drawing Your Proposed Design
•
You will be informed by the Platforms team if it is necessary to submit a design.
•
If you are required to, draw the design for your exhibit area on the template sent separately by the Platforms team.
A blank template can be found on page P-57.
•
On the template, clearly indicate:
o Any additional wall elements
o Position of each light fixture and electrical point
o Any wall painting
o Any ceiling
o Any AV equipment
o Any CCTV system
o Specifications of all artworks
•
Your design must correspond with additional items ordered through these forms:
o Service Order Form 5: Exhibit Area Build-Up
o Service Order Form 6: Electricals
o Service Order Form 7: AV Equipment
o Service Order Form 11: CCTV System
•
Your design must comply with the Fair Rules (Section 13). Art Stage Singapore reserves the right to propose and make
any necessary modifications.
P - 55
SERVICE ORDER FORM 4
EXHIBIT AREA DESIGN
Artworks Specifications
Fill in the specifications of all artworks in your exhibit area. If necessary, attach extra sheets and visuals.
1
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
2
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
3
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
4
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
5
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
P - 56
SERVICE ORDER FORM 4
EXHIBIT AREA DESIGN
Sample Exhibit Area Design Template
Submission
Attach all pages of this form with your completed exhibit area design drawing.
For queries regarding this form, please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 57
SERVICE ORDER FORM 5
EXHIBIT AREA BUILD-UP
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Haslinda Abdul Rahman with this subject heading: Form 5 – (your organisation’s name).
submission
Late
and/or on-site orders will be subject to availability.
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Partition Wall / Door
1mL x 4mH x 50mmD Painted White Partition Wall
The standard wall is 4m high and 50mm thick.
1mL x 2.44mH x 50mmD Painted White Partition Wall
Metal Beam
Light Truss
Fire-Retardant Curtain (2.4mH)
Reinforced Wall
Exhibitor is to provide specifications of the artwork(s) to be installed on this
wall.
Wall Application
Painting of wall (4mH)
Exhibitor is to provide pantone code
Ceiling Application
Qty
Qty
Qty
Fire Rated Blackout Fabric
Fire Extinguisher
2
One fire extinguisher is required for every 12m of ceiling application.
Should you have any enquiries or need items not listed in this form, please contact Ms Haslinda Abdul Rahman,
Manager, Platforms.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 58
SERVICE ORDER FORM 6
ELECTRICALS
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Haslinda Abdul Rahman with this subject heading: Form 6 – (your organisation’s name).
Late submission and/or on-site orders will be subject to availability.
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Item
Qty
Section A: Individual Fittings - inclusive of electricity consumption
13A/230V SP 50 Powerpoint (not for lighting use)
13A/230V SP 50 Powerpoint (24h, not for lighting use)
15A/230V SP 50 Powerpoint (not for lighting use)
Par Can 300W Spotlight with Heat Film
150W Halogen Flood 2700K - Surface Mounted
300W Halogen Flood 2700K - Surface Mounted
150W Halogen Flood 2700K - Extended Arm
300W Halogen Flood 2700K - Extended Arm
150W HQI 6500k - Surface Mounted
150W Masters HQI 4200K - Surface Mounted
This is the standard lighting provision.
70W HQI 6500K - Surface Mounted
70W HQI 6500K - Extended Arm
75W 10 Degree Spotlight Angle
100W Spotlight 2700K
100W Long Arm Spotlight 2700K
50W LV Halogen Spotlight 2700K - Surface Mounted
50W LV Halogen Spotlight 2700K - Extended Arm
40W 1.2m Fluorescent Light (Daylight)
Metal Arm Extension for Lighting
Section B - For Lighting Only - inclusive of electricity consumption
Per Light Fitting / Lightbox Connection (up to 100w)
Per Light Fitting / Lightbox Connection (up to 300w)
Per Light Fitting / Lightbox Connection (up to 500w)
P - 59
SERVICE ORDER FORM 6
ELECTRICALS
Should you have any enquiries or need items not listed in this form, please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 60
SERVICE ORDER FORM 7
AV EQUIPMENT
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Haslinda Abdul Rahman with this subject heading: Form 7 – (your organisation’s name).
Late submission and/or on-site orders will be subject to availability.
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
DESCRIPTION
MONITORS
1
19” LCD Data Monitor c/w Table Stand
2
19” LCD Single Touch Screen Monitor
3
20” LCD Data Monitor c/w Table Stand
4
20” LCD Single Touch Screen Monitor
5
26” LCD TV Monitor c/w Table Stand
6
32” LCD TV c/w Floor Stand
7
32” Single Touch Screen (Screen Only)
8
42” LCD TV c/w Floor Stand
9
42” Single Touch Screen (Screen Only)
10 50” Plasma Display Monitor c/w Floor Stand
11
60” Plasma Display Monitor c/w Floor Stand
12 Seamless LCD Wall 2 x 2
PRESENTATION EQUIPMENT
1
LCD Projector 2000 Ansi Lumens
2
LCD Projector 5000 Ansi Lumens
3
LCD Projector 7000 Ansi Lumens
4
LCD Projector 12,000 Ansi Lumens
5
0.8 Lens for 5000 Ansi Lumens and Above
6
Projector Display Rack
VIDEO PLAYERS & ACCESSORIES
1
DVD/ VCD Player
2
VGA Splitter
3
VGA Switch
4
RCA Switch
5
Analog Way Seamless Switch
SOUND SYSTEM
1
Portable Audio System Mixer, Amplifier
- 2 x 100 Watt Small Speakers
- 1 x Wireless Handheld Microphone
2
Headphone
Mobile
QTY
Should you have any enquiries or need items not listed in this form, please contact Ms Haslinda Abdul Rahman, Manager,
Platforms.
P - 61
SERVICE ORDER FORM 7
AV EQUIPMENT
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 62
SERVICE ORDER FORM 8
LICENCES & PERMITS
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Haslinda Abdul Rahman with this subject heading: Form 8 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Performances & Videos
Performances and videos in any form, unless exempted, require a licence issued by the Media Development Authority (MDA).
Art Stage Singapore will make individual applications on behalf of Exhibitors for such content featured at the Fair.
Content
Performance
Licence
Arts Entertainment
Licence
Video
Film Classification
Exhibitor is append these information to this form
• Title
• Video reference of performance
Please send a DVD, USB stick or a video download link
• Synopsis
• Genre
• Language
• Proposed date, time and duration
• Personal particulars of artist(s) or performer(s)
o Full name
o Singapore NRIC/FIN or passport number
o Gender
o Date of birth
o Nationality
• Title
• Specimen DVD of the video work
• Full names of artist and cast
• Duration in minutes
• Language
Intellectual Property - Music
Use of copyrighted music, at the Fair require a Copyright Music Permit from the Composers and Authors Society of
Singapore (COMPASS), unless exempted otherwise. Art Stage Singapore will submit a global application for the Fair, and
will absorb the cost of procuring the Permit.
Exhibitors who intend to play copyrighted music within their exhibit area are to submit the following information together
with this form:
•
•
•
•
•
Song Title
Artist/Musician/Performer
Composer Name in Full
Lyricist Name in Full
Duration
P - 63
SERVICE ORDER FORM 8
LICENCES & PERMITS
Notes
Exhibitors are liable for any expenses, damages or losses which may result from the application and fulfillment of the
aforementioned licences/permits, as well as any legal liability in relation to their booth content, and are to indemnify Art
Stage Singapore for any costs incurred.
For queries regarding this form, please contact Ms Haslinda Abdul Rahman, Manager, Platforms.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 64
SERVICE ORDER FORM 9
EXHIBITOR PASSES
Deadline for submission is 22 November 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Show Management with this subject heading: Form 9 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Pass Details
No.
Full Name
1
2
3
4
5
•
•
•
•
•
You are entitled a maximum of 5 Exhibitor Passes. They are intended only for your staff, artists and any hired
photographer/videographer.
Please write each name clearly as it will be used to prepare the pass.
Exhibitor Passes are valid from 13-20 Jan 2014, and grant the pass holder access to the Fair’s public areas, as well as the
VIP Lounge and Loading Dock.
All passes are non-transferable and must be displayed at all times.
For enquiries, please contact Mr Hoo Kuan Cien, Manager, Show Management.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 65
SERVICE ORDER FORM 10
TEMPORARY STAFF
Deadline for submission is 20 December 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6226 1788
Post 10 Anson Road, #31-08, International Plaza, Singapore 079903
Please address it to Ms Susan Yang with this subject heading: ARTSS2014 Form 10 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
General Conditions
• The rates are package prices, for working during the exhibition hours only, 1100 – 1900, and inclusive of a one (01) hour
lunch break, with a minimum of 6 hours per day. Overtime charges will be applicable at the rate of 1.5 times for work
performed in excess of 6 hours per day, Mon – Sun. For work completed after 2200 hrs, transport allowance will be
charged at S$20.00 per personnel. Temporary staff will be paid the same quoted rates for any training/briefing session
conducted by the client.
• Minimum period of engagement is 6 hours per day. A cancellation fee of one (01) full day of hire per personnel will be
levied for cancellation received after 8 January 2014.
• Any request for temporary staff after 1 January 2014 will depend on availability of candidates.
• There will be a surcharge of 30% on the hourly charge for any onsite request.
• Temporary staff should not be entrusted with the handling of cash and valuables. Exhibitors will be responsible for the
safety of temporary staff whilst at their Platform and Art Stage Singapore will not be responsible for any losses or
damages caused by such personnel.
• Orders are valid only accompanied by full remittance. Payment can be made via cash, telegraphic bank transfer or the
following credit cards: MasterCard, Visa or Amex.
• The submission of this form is considered as an official application, where billing is applicable. Requests for all categories
must be submitted via this form.
• All required manpower will be escorted to your respective booth by Kelly Services (Singapore) Pte Ltd on the reporting
day/time.
• Prices quoted are subject to the prevailing 7% Goods & Services Tax and applicable for all Exhibitors exhibiting in
Singapore.
Temporary Staff Order
Category
Gallery Sitter (English speaking)
Interpreter (English/Mandarin)
Interpreter (English/Bahasa Indonesia)
Interpreter (English/Japanese)
Interpreter (English/Korean)
Interpreter (English/German)
Interpreter (English/French)
Interpreter (English/Spanish)
Interpreter (English/Italian)
Type of Apparel
☐ Business
☐ Uniform (Exhibitor is to provide)
☐ Others, please specify:
________________________
Rate Per Hour (SGD)
Start
Date/Time
End
Date/Time
Number
Required
$13.50
$20.00
$30.00 - $35.00
$75.00 - $90.00
$75.00 - $80.00
$70.00 - $80.00
$70.00 - $80.00
$80.00 - $90.00
$70.00 - $80.00
Special Requirements / Qualifications
P - 66
SERVICE ORDER FORM 10
TEMPORARY STAFF
Credit Card Details
Name on Credit Card
Credit Card No
Credit Card Type
Expiry Date
Signature
Kelly Services will not credit any amount from your card till the order confirmation is received and approved by you.
For enquires, please contact:
Ms Susan Yang
Consulting Manager, Commercial Operations
Kelly Services (S) Pte Ltd
Email: [email protected]
Telephone: +65 6572 1399
Mobile: +65 9712 0823
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 67
SERVICE ORDER FORM 11
CCTV SYSTEM
Deadline for submission is 20 December 2013, 23:59, UTC+8.
Please return the completed form to WiSOL via any of the following ways:
Email [email protected]
Tel
+65 6383 5255
Fax
+65 6226 1788
Please address it to Mr Eddie Han with this subject heading: ARTSS2014 Form 11 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
CCTV System Specifications
WI-360HF Infrared Dome Camera
•
•
•
•
•
Horizontal Resolution: Colour, 600 TV Lines
Lens Mount: 3.6mm lens, 75degee view
Dimensions: 60mm x 60mm x 57mm
Weight: ~0.21kg
Quantity: 2 to 4, depending on package chosen
WI-eDVR-1S104 Video Recorder
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4 Channel DVR, H264 Compression
Video Input: 4 channel video input
Video Output: 1 channel video output
Data Storage: 500GB
Dimensions: 315mm x 230mm x 45mm
Weight: ~1.5kg
Quantity: 1 unit per package
Preferred Package (Please tick)
Package
A
B
C
Description
2 x camera + DVR + Setup
3 x camera + DVR + Setup
4 x camera + DVR + Setup
Price (SGD)
S$600
S$700
S$800
Tick
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Each package is inclusive of cabling and installation/de-installation.
P - 68
SERVICE ORDER FORM 11
CCTV SYSTEM
Terms & Conditions
• As stocks are limited, late orders cannot be guaranteed and a 30% surcharge will be levied for on-site
orders.
• Cancellation: 1 day rental charge will apply after confirmation of order and 100% total cost will be charged
for any cancellation after 8 January 2014.
• The above rates will be subjected to the prevailing 7% GST, which will be reflected in the final invoice.
• All items ordered are on a rental basis and Exhibitors will be held responsible for any loss or damage.
• Force Majeure: WiSOL shall not be liable for the cancellation or part opening of the Fair, or any failure to
perform or delay in performance of our obligators in relation to the Fair caused by an act of God, an
outbreak of hostilities, riot, civil disturbance, acts of terrorism, acts of any government or authority, fire,
explosion, flood, fog, bad weather, strike, lock out or industrial act of any kind or cause or circumstances
beyond its reasonable control.
• Orders will be fulfilled only when 100% payment is made.
• Payment must be made by 1 January 2014.
Payment
Singapore-based Exhibitor
Issue cheque to “WISOL SINGAPORE PTE LTD” and send it to:
WiSOL Singapore Pte. Ltd.
33 Ubi Avenue 3
#03-47
The Vertex
Singapore 408868
Overseas Exhibitor
Send a bank telegraphic transfer to the following account:
Name
Address
Account Name
Account No.
Currency
Bank Code
Branch Code
Swift Code
United Overseas Bank Limited
80 Raffles Place, UOB Plaza 1, Singapore 048624
WISOL SINGAPORE PTE LTD
132-306-232-9
SGD
7375
032
UOVBSGSG
Exhibitor is to cover all bank charges in the remittance.
For enquiries, please contact Mr Andrius Sim, Manager, Show Management.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 69
SERVICE ORDER FORM 12
MEDIA ACCREDITATION
Deadline for submission is 8 January 2014, 23:59, UTC+8.
This form is to be completed by the media organisation seeking accreditation for the Fair. Please return it to:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Regina Chan with this subject heading: Form 12 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Media Details
Title (Dr/Mr/Mrs/Ms)
Designation
Fax
Mobile
Family Name
Given Name
Name of Organization
Address of Organization
Email Address
Telephone Number
Organisation Type (Please tick)
☐ Newspaper
☐ Magazine
☐ Wire Agency
☐ TV Station
Function (Please tick)
☐ Journalist
☐ Photographer
☐ TV Crew
Travel Details
Arrival Date & Time
Contact Number in Singapore
Mobile Number
Fax Number
☐ Radio Station
☐ Freelance
☐ Others, please specify:
___________________________________
☐ Others, please specify:
___________________________________
Departure Date & Time
Name of Accommodation
Notes
• Please write your personal particulars clearly as it will be used to prepare your Media Pass.
• Media Passes are valid from 15-19 Jan 2014, and grants the pass holder access to the Fair’s public areas and Press
Lounge.
• All passes are non-transferable and must be displayed at all times.
• For enquiries, please contact Ms Regina Chan, Director, Branding & Communications:
E: [email protected]
P - 70
SERVICE ORDER FORM 12
MEDIA ACCREDITATION
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 71
SERVICE ORDER FORM 13
PHOTOGRAPHY/VIDEOGRAPHY
Deadline for submission is 8 January 2014, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Ms Regina Chan with this subject heading: Form 13 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Documentation Details
Proposed Documentation Date
Proposed Start & End Time
Proposed Location
Number of Cameras
Lighting
o Self – Contained
o Require External power
Other Equipment Used
Personnel Details (Please fill in particulars of all personnel.)
Family Name
Given Name
Name of Company
Telephone Number
Mobile Number
Email Address
Notes
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•
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No photography, videography or audio recording is permitted within the Fair without the prior consent of Art Stage
Singapore. Without approved consent, we reserve the right to deny entry and/or confiscate any media devices used for
documentation within the Fair.
The intended photography/videography must be supervised by the Exhibitor, and should not cause any inconvenience or
disruption to the Fair’s operations.
Please fill in all personal details clearly as it will be used to prepare the Exhibitor Pass.
Exhibitor Passes are valid from 13-20 Jan 2014, and grants the pass holder access to the Fair’s public areas, as well as
the VIP and Press Lounges.
All passes are non-transferable and must be displayed at all times.
For enquiries, please contact Ms Regina Chan, Director, Branding & Communications:
E: [email protected]
P - 72
SERVICE ORDER FORM 13
PHOTOGRAPHY/VIDEOGRAPHY
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
P - 73
© Art Stage Singapore Pte. Ltd.
254 South Bridge Road
#02-01
Singapore 058803
T: +65 6224 4975
F: +65 6224 4695
www.artstagesingapore.com
Unauthorised distribution of this publication is prohibited.