1. travel
2. tourist facilities
3. hotel

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DIVISION II • VIRGINIA BEACH, VIRGINIA
CENTRAL INTERCOLLEGIATE
ATHLETIC ASSOCIATION, HOST
TABLE OF CONTENTS
2013 DIVISION II FIELD HOCKEY CHAMPIONSHIP
PARTICIPANT MANUAL
NO.
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SECTION
NCAA Staff/Committee
Host Personnel
Schedule of Events
Championship Format
Championship Operations
Competition Site
Directions
Drug Testing
Expenses/Reimbursement
General Public
Lodging
Media Services
Medical
Participant Expectations and Guidelines
Team Travel/Transportations
Tickets
Travel Party
Trophies and Awards
Uniforms
A
B
C
D
E
APPENDIXES
Participant Call Agenda
Administrative Meeting Agenda
Competition Site Map
Travel Party Form (Due November 16 and 20)
Student-Athlete Participation Award
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SECTION 1 – NCAA Staff/Committee
2013-14 NCAA DIVISION II FIELD HOCKEY COMMITTEE
Stacey Gaudette, chair (South)
Head Field Hockey Coach
Mercyhurst University
501 East 38th Street
Erie, Pennsylvania 16546
Office Phone: 814/ 824-2079
Cell: 814/490-3287
Email: [email protected]
Term Expires: 9/1/2014
Shelly Morris (North)
Head Field Hockey Coach
Stonehill College
320 Washington Street
Easton, Massachusetts 02357
Office Phone: 508/565-1940
Cell: 401/481-0596
Email: [email protected]
Term Expires: 9/1/2016
Meggan Dulude (North)
Assistant Director of Athletics/SWA
Saint Michael’s College
One Winooski Park
Colchester, Vermont 05439
Office Phone: 802/654-2506
Cell:
Email: [email protected]
Term Expires: 9/1/2017
Kevin Wood (South)
Director of Athletic Operations
Bloomsburg University of Pennsylvania
400 E. 2nd. Street
Bloomsburg, Pennsylvania 17815-1301
Office Phone: 570/389-4371
Cell: 570/220-6347
Email: [email protected]
Term Expires: 9/1/2015
Roberta Page
NCAA
Director of Championships
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Phone: 317/917-6493
Fax: 317/917-6826
Email: [email protected]
Leslie Cagle
NCAA
Administrative Assistant
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Phone: 317/917-6483
Fax: 317/917-6210
Email: [email protected]
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SECTION 2 – Host Personnel
TOURNAMENT PERSONNEL
Tournament Director:
Matt Robinette
(W) 757/385-6651
(C) 757/618-3839
[email protected]
Media Coordinator/Sports Information Director:
Brian Vail
(W) 814/824-3338
[email protected]
Facility Director:
Scotty Tyson
Promotions Director
Brian Vail
Athletic Trainer:
Mitch Callis, M.S. Ed. ATC VATL
NCAA Championships Manager:
Roberta Page
(C) 614/537-0617
(C) 757/537-7046
[email protected]
(W) 814/824-3338
[email protected]
(C) 614/537-0617
(W) 757/668-2390
[email protected]
(C ) 757/373-7427
(W) 317/917-6493
[email protected]
(C) 317/966-6489
Community Engagement:
Jill Willson
(C) 717-360-3556
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SECTION 3 – Schedule of Events
NCAA 2013 DIVISION II FIELD HOCKEY CHAMPIONSHIP
SCHEDULE OF EVENTS (SEMIFINALS AND FINAL)
(ALL TIMES EASTERN)
Community Engagement: Thursday November 21
Beginning this fall, all Division II championships will provide community engagement experiences for
participating student-athletes and coaches. A key part of Division II’s strategic position, community
engagement emphasizes the relationship of athletics in strengthening communities.
Division II’s unique approach to community not only connects athletics with outreach opportunities,
but also brings communities inside the division’s championship experience.
Division II is committed to developing students-athletes and communities by actively engaging in
shared experiences. The objective of community engagement is to build relationships by bringing
communities to experience Division II events.
In an effort expose the core value of community engagement within NCAA Division II and the sport of
Field Hockey each participating team will be invited to visit an area elementary school or another after
school program to share experiences within those communities. In turn we will invite those youth to
support our student-athletes during our championship events. We may take part in such activities as
reading programs, play days, and/or other community service events. The visit will be approximately
one hour in length. The community outreach will give each participant a unique opportunity to
interact with children who have little or no exposure to Field Hockey. All youth participants will receive
a Division II autograph card and a small gift (these will be provided to you prior to your visit).
We sincerely appreciate your assistance with the NCAA Division II Community Engagement Event.
These visits will take place on Thursday November 21, 2013. Please plan your schedules so that you
will arrive at the venue at least 15 minutes prior to the scheduled start time and plan to stay for a
photo opportunity, which will occur at the conclusion of the event. Once we have all of your
information we will let you know the location of the schools you will visit. We will ask that you provide
your own transportation to these elementary schools. Please let me know if you have any additional
questions, you can contact me with this information [email protected] or call 717-360-3556.
Semifinal Competition: Friday, November 22 – National Training Center
Semifinal #1
11:15 a.m. Game field watered
11:30 a.m. Warm up begins
12:22 p.m. Clear the field, captains and officials meet at centerfield
12:24 p.m. Introduction of teams
12:28 p.m. National anthem
12:30 p.m. TBD vs. TBD
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Semifinal #2
2:15 p.m. Game field watered
2:30 p.m. Warm up begins
3:22 p.m. Clear the field, captains and officials meet at centerfield
3:24 p.m. Introduction of teams
3:28 p.m. National anthem
3:30 p.m. TBD vs. TBD
Championship Game: Sunday, November 24 – LR Hill Complex, Norfolk
Championship
12:15 p.m. Warm up begins
1:07 p.m. Clear the field, captains and officials meet at centerfield
1:09 p.m. Introduction of teams
1:15 p.m. Winner of Semifinal #1 vs. Winner of Semifinal #2
Practice Schedule
Thursday, November 21
10:00 a.m. -11:15 a.m.
11:30 a.m. -12:45 p.m.
1:00 p.m. -2:15 p.m.
2:30 p.m. -3:45 p.m.
National Training Center
#1 North Seed
North Semifinal Winner
#1 South Seed
South Semifinal Winner
Saturday, November 23
12:00 p.m. -1:15 p.m.
1:30 p.m. -2:45 p.m.
LR Hill Complex, Norfolk
Winner Game 1
Winner Game 2
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Administrative Meeting
The administrative meeting will be conducted Thursday 8:30 – 9:30 p.m. at the Springhill Suites Hotel.
The purpose of the meeting is to review policies and procedures governing the conduct of the
championship and to introduce the games committee. The head coach of each team must be present;
the assistant coach may attend. An athletics administrator from each participating institution must be
present. Coaches must turn in the travel party list to the NCAA field hockey representative at the
meeting.
Banquet
The championship banquet will be held Thursday evening at 6:30 p.m. at the Virginia Beach Convention
Center. Banquet tickets will be provided for the individuals listed on the official travel party (30). All
three divisions will hold their banquets together. A buffet dinner will be served. Please note how
many people from your institution will be attending the banquet on the travel party form (maximum
30).
Directions to the Virginia Beach Convention Center, 1000 19th Street, Virginia Beach (Banquet):
From downtown Norfolk, Virginia:
1. Take I-264 East toward Virginia Beach.
2. Turn right onto Parks Avenue.
3. Take the first right onto 19th Street.
4. The Virginia Beach Convention Center will be on the right. Turn right into first cutout for
ballroom entrance.
Team buses should drop teams directly in front of the ballroom entrance of the Convention Center.
The ballroom entrance is the easternmost entrance to the building. There is a driveway/cutout that
buses should enter, unload and depart. Buses should depart the unloading zone and head west on 19th
Street to the next traffic light. Buses should turn right at the light and park in lots to the left.
A team photo and action shots from the first- and second-round of play or the regular season are
needed for inclusion into the banquet slideshow to be played throughout the banquet. Please upload
these requested photos (as many as desired) to www.ncaachampionship.info/ by Tuesday, November
19 at 5 p.m. Eastern. The username is ncaaschools and the password is ncaaftp.
Practices
Teams will not be allowed to practice on the competition field earlier than the day before the
competition. Arrangements may be made to practice at an alternate facility two days before the
competition, but the host institution is not obligated to assist with these arrangements.
Each team is allotted one hour and 15 minutes Thursday and Saturday. Practices will be closed and
supervised by the games committee. The game clock will be used to time all practice sessions.
No walk-throughs will be held Sunday due to three championship games that day, beginning at 10:30
a.m. Teams are allowed to walk-through at an alternate facility, but the host institution is not
obligated to assist with these arrangements.
Pregame
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All teams are guaranteed 52 minutes of warm-up on the game field for semi-final games, with all
pregame warm-up activities confined to the half of the field that is assigned by the team’s game bench.
Interaction with the umpires can only occur at the scorer’s table with an NCAA representative and both
coaches present.
SECTION 4 – Championship Format
Bracket Format
The championship provides for a 6-team, single elimination tournament. First-round competition will
be conducted on the campus of one of the competing institutions at two sites. The four advancing
team will compete at a pre-determined final site.
The semifinal games will take place Friday, November 22, and the championship game will be Sunday,
November 24.
Determination of Home/Away Teams
For all rounds of competition, teams will be designated as home or visitor by the sport committee.
Each team must have two sets of shirts and socks; one light set and one dark set. The home team shall
wear the dark uniform color and the visiting team shall wear a light uniform in contrast with that of the
home team. The games committee and umpires will have final approval.
Lineups
Game rosters will be submitted and exchanged with 30 minutes on the game clock prior to the start of
play.
SECTION 5 – Championship Operations
Emergency/Evacuation Plan
Virginia Beach Sportsplex and National Field Hockey Training Center (NTC):
Severe Weather Procedures
Definitions
WATCH:
Conditions are favorable for tornado or severe weather
MONITOR:
Take action as needed
WARNING:
Tornado may be imminent. Take shelter. Monitor weather reports continuously.
SAFE AREA: Internal rooms and have a roof.
Signals
1. Weather broadcasts of severe weather watches and warnings will be monitored on the TV, computer
and/or radio. All staff and event point of contact need to be alerted of the weather conditions and be
monitoring changes in conditions.
2. Warning signal will be an announced over any means of communicated by any means available.
3. Severe weather announcements and procedures will be communicated via the HomeTown Sports
Management chain of command.
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During an event
1. Weather shall be closely monitored.
2. Event supervisor and the Event Point of Contact shall be in constant communication.
3. In most situations, the Event Point of Contact and the officials/referees will make the
determination related to event delay and/or cancellation.
4. If at any time the Event Supervisor feels that the safety of the public, participants, and or staff is
compromised, they have the authority to suspend or terminate the event.
The following is a list of safe areas within the Sportsplex and NTC area. All personnel within the
Sportsplex/NTC area will be directed as the where to go if needed.
Sportsplex Safe Areas:
Extreme Weather: Service level tunnel and interior offices
Inclement Weather: Concourse level and Suite Level
NTC Safe Areas:
Extreme Weather:
Teams/Officials: NTC Locker Rooms
Spectators: will be directed to their cars:
Inclement Weather: Teams/Officials: NTC Locker Rooms
Spectators: will be directed to their cars or to Sportsplex’s Concourse
Equipment and Uniform Check
Teams shall place all sticks in the provided bins upon arrival to the facility and sticks will be transported
to the field.
Hospitality
Light refreshments will be made available for participants and coaches in the student-athlete
hospitality tent located between the field hockey fields. There will also be refreshments available for
media, SID’s and NCAA staff/committee.
National Anthem
The national anthem will be played (CD)/sung prior to each game on Friday and before the
championship game on Sunday.
Officials
Selection/Assignments. All umpires for all tournament games will be selected and assigned by the field
hockey committee in coordination with the NCAA umpire manager.
Two umpires shall be assigned to each game; in addition, a table umpire will be assigned to each game
and shall have supervision over the timer’s and scorer’s table, and ball persons. A minimum of six, adult
ball persons shall be assigned to all championship games.
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Player Introductions
It is required that the following format be used in NCAA tournament games: The teams are led onto
the field in two lines by the three officials. The officials are the first to be introduced. The captain of
each team heads the line of players (both starters and nonstarters.) The officials will stop at midfield.
At midfield, the teams, in single file, will turn 90 degrees and move toward their respective goals,
ultimately forming a single line at center field facing the direction as determined by the competition
site. The announcer then introduces the “visiting” team’s nonstarters, followed by the starters,
assistant coach(es), and head coach. The announcer then introduces the “home” team using the same
format. After both teams have been introduced and the national anthem has been played (prior to the
first game of the day), the players should return to their respective benches to prepare for the start of
the game.
Post-championship Evaluations
The NCAA will send evaluations to head coaches and athletics directors via email after competition. It
is important that we get your help in providing feedback. If you could also please share the survey link
with your team, we would appreciate it. Your responses will be held in confidence and used only to
enhance the championship in the future. The survey should take less than five minutes to complete.
Videotaping
Virginia Wesleyan College will tape each game. Space will also be available for cameras in a location
reserved in the bleachers. This is an outside area without power, so please plan to operate on battery
power.
SECTION 6 – Competition Site
Competition Site Maps
Please see APPENDIX C.
Locker Rooms
All home and visiting team locker rooms are located in the Sportsplex Stadium. Each locker room will
be labeled and there will directional signage posted.
Parking
There are over 2,000 free parking spaces available. Busses will drop off at the entrance gate and be
directed to the bus parking area.
Video board Needs
Head shots of student-athletes and coaches are needed from each team for use on the video board.
Please upload the head shots to www.ncaachampionship.info/ by Tuesday, November 19 at 5 p.m.
Eastern. The username is ncaaschools and the password is ncaaftp.
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SECTION 7 – Directions
Directions to the L.R. Hill Sports Complex, Norfolk, Virginia:
From the North:
1. Take I-95 South toward Richmond.
2. Take the left exit 84A onto I-295 S, following signs for “Norfolk/Virginia Beach”.
3. Remain on 295 for approximately 14 miles, then exit at 28A (I-64 E).
4. Stay on I-64 E for approximately 75 miles until you reach exit 276, VA-406/NAVAL
BASE/TERMINAL BLVD.
5. Once on the exit ramp, stay right as it splits. Once on I-564, stay right again, following the first
exit for Terminal Blvd.
6. Continue straight through two traffic lights, and at the third light, turn left onto Hampton Blvd.
7. Follow Hampton Blvd to 43rd St. (approximately three miles).
8. Turn right onto 43rd St.
9. About a half mile down on your left will be L.R. Hill Sports Complex.
From the South:
1. Take I-85 North or I-95 North to Route 58 East.
2. Follow 58 East to I-264 E toward Portsmouth/Norfolk.
3. Go through Downtown Tunnel and follow signs to St. Paul’s Blvd.
4. Make a right onto St. Paul’s Blvd.
5. At the third light, make a left onto Brambleton Ave.
6. Follow Brambleton Ave. until you see signs for Hampton Blvd./OLD DOMINION.
7. Bear right onto Hampton Blvd.
8. Follow Hampton Blvd. to 43rd St. (approximately three miles).
9. Turn left onto 43rd St.
10. About a half mile down on your left will be L.R. Hill Sports Complex.
Directions to Field Hockey Training Center from SpringHill Suites Oceanfront
1.
Start out going south on Atlantic Avenue toward 9th Street.
2.
Take the 1st right onto 9th St.
3.
Turn left onto Pacific Ave/US-60. Continue to follow US-60.
4.
US-60 becomes General Booth Blvd.
5.
Turn right onto Dam Neck Road
6.
Turn left onto Landstown Road
7.
2181 Landstown Road
SECTION 8 – Drug Testing
Student-athletes who compete in these championships may be subjected to drug tests in accordance
with Bylaws 18.4.1.5 and 31.2.3, and may be determined to be ineligible as a result thereof. Only
student-athletes who have consented in writing to such testing are initially eligible for these
championships; and thereafter, student-athletes who are tested shall remain eligible only if they test
negative.
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SECTION 9 – Expenses/Reimbursement
Per Diem
Per Diem will be paid for the allowable travel party. The per diem rate and allowable days can be found
in the NCAA travel policies.
TES System
Expense Reimbursement. Team expense reports should be filed online through the Travel Expense
System (TES). The login information for the system is the same as that used for the Short’s travel
portal. The system is located at the following website: https://web1.ncaa.org/TES/exec/login?js=true.
All institutions, including hosts, must complete the online reimbursement process in order to receive
the appropriate reimbursement.
SECTION 10 – General Public
Banners and Artificial Noisemakers
No banners may be posted at the tournament other than the NCAA and approved media banners.
Artificial noise makers, air horns, and electronic amplifiers are not permitted and shall be removed
upon discovery.
Championship Merchandise
Merchandise will be available inside of the complex one (1) hour prior to the first game. Participating
teams will have the opportunity to preorder championship merchandise. Information regarding this
process will be emailed from prior to the championship.
Concessions
TK Foods will be selling concessions during all games. There will be a stand near the corner of the
fields.
First Aid
The athletic training room is located inside the building near Room 110 in the visiting team locker
room. The training tent will be open during practice and game times. Cups, water, and ice will be
provided. A certified trainer will be at the field or in the training tent before, during and after all
practices and games.
Seating Areas
The facility has bleacher seating for approximately 500 people for each field.
Security
Security will be on-site and event staff will be positioned at each gate in order to control access
appropriately.
Transportation
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AIRPORT
Norfolk International Airport (ORF)
2200 Norview Avenue
Norfolk, VA 23518
Directions from Airport to Field complex:
http://binged.it/1g7u2LY
SECTION 11 – Lodging
Team Hotels
Seventeen (17) rooms per team are reserved at the following hotel. Please call the contact listed
directly, and state that you are one of the teams competing in the NCAA Field Hockey Championship.
SpringHill Suites Oceanfront
901 Atlantic Avenue
Virginia Beach, VA 23451
Telephone 757/417-3982
Fax 757/417-3983
Fax 570-387-9190
SECTION 12 –Media Services
Post-game Interviews
All post-game interviews will be held in room 112 on the main level of the National Training
Center. The sports information director from participating teams or the host sports information
director shall escort the coach and the requested players to the interview area after a ten (10) minute
cooling off period.
At the end of the ten (10) minute cooling off period the winning head coach and requested players will
be interviewed first except for the national championship game where the non-winning coach will go
first. The session with the winning team will be limited to twenty (20) minutes. The non-winning head
coach and requested players will be escorted to the “holding area” and will go as soon as the winning
coach is finished. The session with the non-winning team will be limited to ten (10) minutes.
SECTION 13 – Medical
Ambulance
An ambulance will be on site for all competitions.
Athletic Training
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Certified athletic trainer(s) shall be available in the athletic training facility and assist the participating
institutions’ sports medicine staff. Certified athletic trainer(s) shall be on site for each scheduled
practice or competition. Physician(s) shall be on-call or on site for all practice and game days.
Concussion Management
The NCAA has adopted legislation that requires all active member institutions to have a concussionmanagement plan for their student-athletes. Participating institutions shall follow their concussion
management plan while participating in NCAA championships. If a participating team lacks appropriate
medical staff to activate its concussion management plan, the host championship concussion
management plan will be activated.
The legislation notes, in part, that a student-athlete who exhibits signs, symptoms or behaviors
consistent with a concussion shall be removed from athletics activities (e.g., competition, practice,
conditioning sessions) and evaluated by a medical staff member (e.g., sports medicine staff, team
physician) with experience in the evaluation and management of concussions; a student-athlete
diagnosed with a concussion is precluded from returning to athletics activity for at least the remainder
of that calendar day; and medical clearance for return to athletics activity shall be determined by the
team physician or the physician’s designee from the student-athlete’s institution. In the absence of a
team physician or their designee, the NCAA tournament physician will examine the student-athlete and
will determine medical clearance.
A concussion is a brain injury that may be caused by a blow to the head, face, neck or elsewhere on the
body with an “impulsive” force transmitted to the head. Concussions can occur without loss of
consciousness or other obvious signs. A repeat concussion that occurs before the brain recovers from
the previous one (hours, days or weeks) can slow recovery or increase the likelihood of having longterm problems. In rare cases, repeat concussions can result in brain swelling, permanent brain damage
and even death.
For further details please refer to the “NCAA Sports Medicine Handbook Guideline on Concussions”
online at www.NCAA.org/health-safety.
Hospitals and Emergency Services
Sentara Princess Anne Hospital
2025 Glenn Mitchell Dr, Virginia Beach · (757) 507-1000
Sentara Norfolk General
600 Gresham Drive, Norfolk, Virginia 23507


757/388-3000 (main)
757/388-3551 (emergency room)
SECTION 14 – Participant Expectations and Guidelines
Ethical Behavior by Coaches
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Members of the coaching profession have certain inherent obligations and responsibilities to the
profession, to the student-athletes and to all those with whom they come into contact. Coaches are
expected to be role models who conduct themselves with integrity and high ethical standards at all
times.
The words and actions of a coach carry tremendous influence, particularly on the young people under
his or her direction. It is, thus, imperative that he or she demonstrate and demand high principles of
sportsmanship and ethical behavior.
Misconduct
Misconduct in an NCAA championship is any act of dishonesty, unsportsmanlike conduct,
unprofessional behavior or breach of law occurring incident to, en route to, from or at the locale of the
competition or practice that discredits the event or intercollegiate athletics. Criticism of Officials.
Members of the coaching staff or other representatives of participating institutions or conferences
shall not make public statements critical of officiating in any NCAA championship event. Failure to
comply with this policy may subject the individual, institution or conference to the misconduct
provisions of Bylaw 31.1.8
Red Cards
A player, bench personnel or coach receiving a red card shall be ejected from the game, shall leave the
premises of the field of play and shall sit out the next regularly scheduled game, including postseason
games. Should a player, bench personnel or coach receive a red card in the last game of the season
(including post season games) the suspension would carry-over to the first game of the following
season (exhibitions and/or scrimmages do not satisfy the suspension). A coach serving a game
suspension shall be restricted to the designated spectator area and is prohibited from any
communication or contact, direct or indirect, with his or her team, assistant coaches and/or bench
personnel from the start of the contest to its completion.
Sportsmanship
The primary goal of the rules is to maximize the safety and enjoyment of the student-athlete.
Sportsmanship is a key part of that goal. Sportsmanship should be a core value in behavior of players
and bench personnel, in crowd control by game management and in the officials’ proper enforcement
of the rules governing related actions.
Sports Wagering
The NCAA defines sports wagering as putting something at risk – such as an entry fee or a wager – with
the opportunity to win something in return. The NCAA opposes all forms of legal and illegal sports
wagering on college sports. Student-athletes and athletics administrators cannot place a sports wager
for any NCAA-sanctioned sport. This includes wagering on the intercollegiate, amateur or professional
level.
A student-athlete involved in sports wagering on the student-athlete’s institution permanently loses all
remaining regular-season and postseason eligibility in all sports. A student-athlete who is involved in
any sports wagering activity that involves college sports or professional athletics, through Internet
gambling, a bookmaker, a parlay card or any other method employed by organized gambling, will be
ineligible for all regular-season and postseason competition for at least one year.
13
In championships in which a bracket format is used, student-athletes, coaches and administrators may
not participate in bracket competitions where there is both a required entry fee and an opportunity to
win a prize. Student-athletes and administrators may participate under current NCAA rules, in bracket
contests where there is no entry fee but a possibility of winning a prize. Some NCAA member schools,
however, have chosen to ban student-athletes from participating in these types of bracket contests.
Tobacco Ban
The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers, managers and
game officials) in all sports during practice and competition. Uniform penalties (as determined by the
applicable rules-making committees and sports committees with rules-making responsibilities) shall be
established for such use.
The use of tobacco products by a student-athlete is prohibited during practice and competition. A
student-athlete who uses tobacco products during a practice or competition shall be disqualified for
the remainder of that practice or competition.
SECTION 15 – Team Travel/ Transportation
GO Ground
Charter Bus Transportation Program. Participating institutions shall be required to make all ground
transportation arrangements with the official NCAA provider, GO Ground Options. The NCAA will pay
for the services directly. Institutions will not have to seek reimbursement for the ground transportation
costs that are reimbursable under the NCAA travel policy. For the charter bus costs that are not
covered by the NCAA travel policy, an institution will have the option, at its own expense, to use the
charter bus services contracted by GO Ground. Institutions will be required to pay for those services at
the time the reservations are made with GO Ground.
Institutions can contact GO Ground at 866/386-4951. Their online ground transportation portal can be
accessed at www.gochampionships.com. The username and password is the same as that used for the
Short’s Travel portal.
Local/Ground Transportation
Teams located within the designated mileage limit of the competition site are required to travel via
ground transportation. Mileage reimbursement is calculated using the mileage calculator available
through the online reimbursement system.
Local transportation is not reimbursable by the NCAA and must be paid by the institution.
Transportation between the team’s hotel and the competition or practice site is considered local
transportation. Please see the NCAA travel policies for the applicable mileage limits.
For team sports, when teams are required to travel by ground transportation to the site of competition
or are eligible for reimbursement at the site, bus transportation will be provided through the NCAA
charter bus transportation program.
14
The NCAA will pay the actual costs for charter buses. The number of buses paid for is determined by
the travel party size for each sport. Per the transportation policies, the NCAA will reimburse the
following:
Teams that are required to drive to the site of competition: The NCAA will pay the actual costs of the
bus for the round trip from campus to the site of competition, including all days at the site.
Teams that fly to the site of competition: If campus is 25 miles or more from the departure airport,
the NCAA will pay the cost of the airport transfers, both on departure and on return.
If the arrival airport is 25 miles or more from the site of competition, the NCAA will pay the cost of the
bus for the day the team arrives and the day the team departs. Any days in between are considered
local transportation and are at the expense of the institution.
If either of the legs described above are less than 25 miles, no costs will be paid by the NCAA since
local transportation is at the cost of the institution.
Rental Cars
Rental Car Companies
Alamo .................................................800/462-5266
Avis .....................................................800/331-1212
Budget ................................................800/524-0700
Dollar ..................................................800/800-3665
Enterprise ...........................................800/261-7331
Hertz ...................................................800/654-3131
National ..............................................800/227-7368
Thrifty .................................................800/847-4389
Short’s Travel Management
Participating institutions are completely responsible for making their own travel reservations in
accordance with the following:
The NCAA’s official travel agency for the tournament is Short’s Travel Management, which can be
reached at 866/655-9215. Institutions can also enter travel manifest and other travel party information
through the travel portal at www.shortstravel.com/ncaachamps.
The NCAA has adopted the following policies with respect to the travel and expenses incurred by the
competing institution:
1. Air Transportation. Participating institutions shall be required to make all air travel arrangements
with the official travel agency for the approved travel party. The NCAA will pay the agency directly
for such costs. Institutions who fail to use the official agency will not receive reimbursement for
their travel. When reasonable commercial space for air travel is not available, chartered flights may
be offered to the traveling institution. In this case, the cost of the chartered flight will be fully paid
for by the NCAA, for the official traveling party. If reasonable commercial space is available but the
institution chooses to travel by charter, the NCAA will only cover the cost of the commercial flight.
The institution will be responsible for any additional cost for their chartered flight and will be billed
by the official travel agency. In addition, the institution may choose to take additional travelers
15
over the allowable travel party size. The cost for additional travelers must be paid by the
institution. All charter arrangements must be made through the official travel agency. The NCAA
travel department is responsible for making the determination of what should be considered
reasonable options for the official traveling party.
The NCAA will reimburse fees for checked baggage charged by commercial airlines. While we
encourage you to take as few bags as necessary, a maximum of two bags per person will be
reimbursed. Fees for oversized or overweight bags will not be reimbursed.
The NCAA will not reimburse fees charged by the airlines to pre-assign seats, choose premium
seats, or receive priority check-in.
2.
Hub Rule. If an institution is eligible to use air transportation to the site of the tournament game,
and there is a major airport located within 150 miles of the tournament site, then the participating
institution is required to fly into/out of that airport and utilize ground transport to and from the
site of competition. This also applies if the originating airport is located within 150 miles of the
participating institution’s campus. This policy only applies when airfare is less expensive from the
more distant airport. The NCAA travel staff may increase this mileage limit if circumstances
warrant.
3.
Travel Exceptions. Be advised that if extraordinary circumstances may warrant an exception to the
travel policies, you must contact the NCAA travel department for approval PRIOR TO making any
travel arrangements. The travel group can be reached at 317/917-6757, or by email at
[email protected].
SECTION 16 – Tickets
Ticket Policies
Every person except children under the age of two must have a ticket to be admitted to the
championship. No exit and reentry to the facility will be permitted.
Tickets may not be returned, refunded or exchanged.
Unless specifically authorized in advance by the NCAA, tickets may not be offered as a prize in a
sweepstakes, contest, auction or fundraising activity.
Tickets may not be sold or resold above face value.
The NCAA reminds fans that purchasing tickets from secondary unauthorized vendors may result in
fraudulent purchases. Fans are encouraged to purchase tickets from the NCAA member institutions
and programs authorized by the NCAA to sell or resell championship tickets.
Ticket Prices
Single Session Adult ...................................................$20
Single Session Student/Youth/Senior ........................$15
Single Session Groups ................................................$10
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All Session Student/Youth/Senior..............................$20
All Session Adult .........................................................$25
SECTION 17 – Travel Party
Band/Spirit Squad/Mascots
Spirit squads, not to exceed 12 in number, plus the mascot shall be admitted, if in uniform, via the gate
list. A maximum of 25 band members, who are in uniform and performing at the championship, will
not be charged admission. Information as to whether or not spirit squad or band members will need
admission to the competition should be provided at the coaches meeting.
Bench Passes/Assignments
NCAA-provided credentials will be distributed on Wednesday and event staff will monitor bench
access.
The home team/higher seed will be assigned the bench to the right of the scorer’s table. If two of the
same seed play in Sunday’s final, the team from the South region would be considered the home team,
and would have the right side bench.
Bench Size
Benches will be set for 30 people (per team) in the championship. The games committee may issue a
maximum of three temporary field-access credentials to each of the participating teams. This
temporary field-access credential is for purposes of fulfilling responsibilities at news conferences as
well as pre- and postgame activities only (non-transferable). A temporary field pass does not provide
access to the venue. A ticket will need to be purchased. These individuals may not be added to the
bench party. The institution’s mascot may not be counted nor included in the bench party. Up to a
maximum of two credentials outside of the travel party will be provided to the team doctor or other
medical professionals. The event manager may provide additional chairs for security representatives.
Squad Size
Teams participating in the championship are limited to a maximum of 24 players in uniform for any one
contest, including warm-up. The travel party roster may change between rounds; however the
institution should submit copies of new travel party/line-up form 30 minutes prior to the start of the
game. Players must be designated before the game. After the game starts, no replacements will be
permitted for any reason. An institution that is advised it is in violation of this regulation and does not
promptly conform to it shall automatically forfeit the competition. There shall be no inordinate delay
of the competition to allow the institution to conform to the rule. Only those 24 players and other
authorized, credentialed personnel will be allowed on the field.
Travel Party Size
The official travel party is 30.
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SECTION 18 – Trophies and Awards
Additional Award Ordering
Additional awards may be ordered after the championship. An institution may only order the award(s)
that their team/individual received at the championship. You may submit the additional award(s)
order at the following link: http://www.mtmrecognition.com/ncaa/.
All-Tournament
The national committee will select an all-tournament team from among the participants at the site of
the finals. Eleven players will be selected - 10 field players and a goalkeeper. The NCAA office will order
all-tournament team plaques for each team member after the championship and will ship these to the
appropriate institution.
Elite 89 Award
The Elite 89 award is presented to the student-athlete with the highest cumulative grade-point average
competing at the finals site for each of the NCAA’s 89 championships. Each institution that has at least
one student-athlete qualify for the finals round/site is eligible to nominate a student-athlete to win the
award for that championship. All ties are broken by number of credits completed. For more
information regarding this program, please contact Mark Bedics or Andrew Cardamone at
[email protected] or 317/917-6222. All documents, including deadlines and nomination forms can be
obtained at the following location – Elite 89 forms. You must be logged into the site to access the
page.
The submission deadline for nomination for the NCAA Division I Field Hockey Championship is Noon
Eastern, Wednesday, November 13.
Student-Athlete Participation Award
An apparel item will be among the participation awards being provided to the travel party of
institutions that advance to the championship finals site. This item will be sent to your institution for
distribution to your student-athletes after the conclusion of the championship. The NCAA, in
conjunction with PPI Sports, Inc., will communicate directly to participating institutions’ head coaches
regarding the ordering and delivery process of these participation awards. In order to ensure that
each participant receives his or her award, we ask that you respond to Mark Williams with the
appropriate sizes to be ordered. You will be able to do so after receiving instructions in an email from
PPI. If, for some reason, you fail to receive information for ordering awards within two weeks after
your event, please contact Mark Williams at PPI, or the NCAA championship administrator for your
sport.
If you would like to purchase additional awards, or have questions with the ordering process, please
contact Mark at 612/379-3859 or [email protected].
An example of the awards that will be sent to each of your student-athletes after the championship is
located in APPENDIX G.
Team Awards
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Each team will receive a team trophy. Each member of the national championship team will receive a
mini-trophy and watch. An awards ceremony will occur after the championship game Sunday.
SECTION 19 – Uniforms
Logo Policy
[Reference: Bylaw 12.5.4 in the NCAA Division I and II Manuals, and Bylaw 12.5.3 in the NCAA Division
III Manual.]
The provisions of Bylaw 12.5.4 (Divisions I and II) or Bylaw 12.5.3 (Division III) indicate that an
institution’s official uniform and all other items of apparel (e.g., socks, headbands, T-shirts, wristbands,
visors or hats, and towels) that are worn by student-athletes in competition may bear a single
manufacturer’s or distributor’s normal trademark, not to exceed 2 1/4-square inches, including any
additional material (e.g., patch) surrounding the normal trademark or logo. The logo or trademark
must be contained within a four-sided geometrical figure (i.e., rectangle, square, parallelogram).
In addition, an institution’s official uniform cannot bear a design element similar to the manufacturer’s
that is in addition to another logo or that is contrary to the size restrictions.
A student-athlete representing an institution in intercollegiate competition is limited to wearing
apparel items that include only the logo (not to exceed 2 1/4-square inches) of an apparel
manufacturer or distributor. The student-athlete may not wear any apparel that identifies any other
entity, other than the student-athlete’s institution.
These restrictions apply to all apparel worn by student-athletes, and any and all credentialed personnel
in the bench area during the conduct of competition, which includes any practices and pregame or
postgame activities.
This bylaw will be strictly enforced at all NCAA championships and the names of individuals and
institutions that are not in compliance with this bylaw shall be forwarded to the NCAA enforcement
staff. Non-compliance with this legislation could result in loss of eligibility, forfeiture of points earned
by those ineligible student-athletes and adjustment of team standings.
Patches
At the championship site, each team will receive 48 NCAA blue disk patches for their student-athletes.
Each student-athlete that is part of the official team roster should receive two patches. One patch
should be placed on both the home and away jerseys. The preferred location for the patch is on the
upper left corner of the jersey; however, the left sleeve is an acceptable alternative.
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APPENDIX A
AGENDA
National Collegiate Athletic Association
2013 NCAA Division II Field Hockey Championship – Participant Call
Call-in number: 866/590-5055
Passcode: 7961741
1.
Welcome and introductions.
2.
Games committee.
3.
Date and time of games.
4.
Official travel party and travel party form.
5.
Squad size and bench area.
6.
Drug testing.
7.
Practice times.
8.
Uniform and bench assignments.
9.
Travel plans.
10. Lodging.
11. Locker rooms.
November 12, 2013
10 a.m. Eastern
12. Cheerleaders and bands.
13. Radio.
14. Filming/videotaping.
15. Media and press conferences.
16. Participation award.
17. Videotape exchange/webcast.
18. Headshot/team photo needs.
19. Misconduct.
20. Music.
21. Ticket prices/parking.
22. Drug testing.
21. Questions/Adjournment.
APPENDIX B
AGENDA
2013 NCAA DIVISION II FIELD HOCKEY CHAMPIONSHIP
MEETING WITH COACHES/ADMINISTRATORS
A pregame meeting involving the coaches, NCAA committee representatives and staff liaison,
and tournament director will be held prior to the championship. After introductions of
persons present, the tournament director may have remarks. Either the NCAA staff liaison or
the national committee chair will conduct this meeting.
1.
Welcome and congratulations.
2.
Introductions (name, title, affiliation).
3.
Review schedule of activities, including game schedule and pregame itinerary.
4.
Questions regarding NCAA Rules Modifications, as needed.
Uniforms
Game shirts must have a minimum of three-inch numbers on the front and six-inch
numbers on the back. The numbers must be of a color clearly contrasting with the
uniform top. Goalkeepers shall have their own uniform number. The color of the
jersey must be different in color from field players of both teams; goalkeepers on
opposing teams may wear the same colored jersey.
Game shirts worn by designated home teams must be predominately dark, and game
shirts worn by designated away teams must be predominately light.
A team whose game shirts do not meet the above requirements will be given the
opportunity to change game shirts. A team that is unable or chooses not to change will
be assessed a yellow card. During NCAA championship play, a yellow card will
automatically be assessed. The penalty shall be served by the team captain.
Turtlenecks and/or tights worn by team members must be identical in color.
Turtlenecks worn by designated home teams must be light (e.g., white turtlenecks with
yellow game shirts) and turtlenecks worn by designated away teams must be dark (e.g.,
black turtlenecks with navy game shirts). Headgear (i.e., hats, headbands) worn by
team members must be identical in color.
Team members must wear like-colored socks and/or shin guards that cover the back
and front of the lower leg (ankle to knee).
The color of the socks and/or shin guards must be consistent with team uniform colors
and of a contrasting color of the opposing team. It is the responsibility of the home
team to wear socks and/or shin guards in clear contrast to those worn by the visiting
team. In the event that that the colors are not contrasting the home team will be
required to change.
Red Card:
A player, bench personnel or coach receiving a red card shall be ejected from the game,
shall leave the premises of the field of play and shall sit out the next regularly scheduled
game, including postseason games. Should a player, bench personnel or coach receive a
red card in the last game of the season (including post season games) the suspension
would carry-over to the first game of the following season (exhibitions and/or
scrimmages do not satisfy the suspension). A coach serving a game suspension shall be
restricted to the designated spectator area and is prohibited from any communication
or contact, direct or indirect, with his or her team, assistant coaches and/or bench
personnel from the start of the contest to its completion.
Visible Clocks
The Visible Clock will be the Official Game Clock. The On-Field Umpires or Alternate
Umpire shall keep a back-up clock. The time kept by the On-Field Umpires or Alternate
Umpire will become the official time in the event of a clock malfunction.
Game Ball
The game ball should be white unless there are special circumstances and both coaches
agree to use a different-colored ball. If an agreement cannot be reached, the color of
the game ball shall be white.
5.
Review uniform policy including logos.
12.5.4 Use of Logos on Equipment, Uniforms and Apparel. A student-athlete may use
athletics equipment or wear athletics apparel that bears the trademark or logo of an
athletics equipment or apparel manufacturer or distributor in athletics competition and
pre- and postgame activities (e.g., celebrations on the court, pre- or postgame press
conferences), provided the following criteria are met. (Violations of this bylaw shall be
considered institutional violations per Constitution 2.8.1; however, they shall not affect
the student-athlete’s eligibility): (Revised: 1/11/94, 1/10/95, 1/9/96 effective 8/1/96)
(a) Athletics equipment (e.g., shoes, helmets, baseball bats and gloves, batting or golf
gloves, hockey and lacrosse sticks, goggles and skis) shall bear only the
manufacturer’s normal label or trademark, as it is used on all such items for sale to
the general public; and
(b) The student-athlete’s institution’s official uniform (including numbered racing bibs
and warm-ups) and all other items of apparel (e.g., socks, head bands, T-shirts,
wrist bands, visors or hats, swim caps and towels) shall bear only a single
manufacturer’s or distributor’s normal label or trademark (regardless of the
visibility of the label or trademark), not to exceed 2 1/4 square inches in area (i.e.,
rectangle, square, parallelogram) including any additional material (e.g., patch)
surrounding the normal trademark or logo. (Revised: 1/11/94, 1/10/95)
6.
Determine uniform colors and bench assignments.
7.
Review misconduct policies.
Misconduct in an NCAA championship is any act of dishonesty, unsportsmanlike
conduct, unprofessional behavior or breach of law occurring incident to, en route to,
from or at the locale of the competition or practice that discredits the event or
intercollegiate athletics. Criticism of Officials. Members of the coaching staff or other
representatives of participating institutions or conferences shall not make public
statements critical of officiating in any NCAA championship event. Failure to comply
with this policy may subject the individual, institution or conference to the misconduct
provisions of Bylaw 31.1.8.
8.
Review squad size (24) and traveling party (30) policies. Collect the travel party form
and team roster. Review pass gate procedures/stick check.
9.
Review locker room assignments.
10.
Warm Up Music
11.
Review interaction with umpires pregame.
12.
Review information regarding game balls and ball runners.
13.
Obtain hotel information and cell phone numbers from each team (coaches and
athletics administrators’ hotel information).
14.
Explain awards program.
a.
Trophies and individual awards.
b.
All-tournament team (plaques mailed to institution).
c.
Awards ceremony.
15.
Review policy on filming and videotaping.
16.
Review policy on postgame interviews/cooling off period/CBS.
17.
Review policy on alcoholic beverages and products.
18.
Review medical arrangements.
19.
Drug testing.
20.
Announce umpire assignments.
21.
Review parking procedures, cost for fans.
22.
Review process for collecting evaluation forms.
23.
Merchandise/programs/DASANI on sidelines.
24.
End of game bench decorum.
Members assigned to a team during the semifinals and final must monitor the bench
area and will have a presence with one minute remaining in the game to prevent
student-athletes and staff from entering the field of play before the clock expires.
25.
Questions and answers.
APPENDIX C
APPENDIX D
NCAA DIVISION II FIELD HOCKEY CHAMPIONSHIP
Travel Party Form
Please type this form for each game that you will be competing in and turn in SIX copies at the
administrative (coaches) meeting. Please place an asterisk (*) in the designated column to
indicate starting lineup.
INSTITUTION: ___________________________________________
NICKNAME:_____________________________________________
Uniform colors: __________________________________ Color of goalkeepers
shirts:______________________
NO.
Head
Coach
Asst.
Coach
Staff
STUDENT-ATHLETE
CLASS
Staff
Staff
Staff
HOMETOWN
STARTER