GOVERNMENT OF INDIA OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE & S. TAX, JAMSHEDPUR, 143- NEW BARADWARI, SAKCHI, JAMSHEDPUR-831001 (O657) 2443050, FAX N o . ( 0 6 5 7 ) 2 4 2 4 3 3 0 C. No. : I(11)01/1%/HV/GL/JSR/2011-Pt.II/ JSR Dated :-10.10.2014 NOTICE INVITING TENDERS Tenders are invited in sealed envelope from interested reputed taxi/ tour operator/ service providers/ Agency/ firm/ Central OR State Government/ Central OR State Government undertaking, for hiring vehicles with drivers on monthly hire basis by the office of the Commissioner of Central Excise & Service Tax, 143, New Baradwari, Sakchi, Jamshedpur-831 001. The requirement is mentioned below in the Schedule. SCHEDULE Sl.No. Category 1(A) SUV/MUV to be used for 20 to 25 days subject to a maximum of 2000 Kms in a month at monthly hiring charges not more than Rs.35,000/- exclusive of Service Tax. Mid-level Sedan to be used for 30-31 days subject to a maximum of 2000 Kms. in a month at monthly hiring charges not more than Rs.35,000/- exclusive of Service Tax Small size vehicle to be used for 20 to 25 days subject to a maximum of 2000 Kms in a month at monthly hiring charges not more than Rs.30,000/- exclusive of Service Tax. (B) (C) Manufacture year 2012 onwards No. of vehicles 2012 onwards 01 2012 onwards 07 01 2. The vehicle should be registered in the name of the bidding firm/company or its prop./partner/Director and a certified copy of the Registration Certificate of the said vehicle should be attached with the bid. 3. The Notice Inviting Tender (NIT) with its Annexures can be downloaded from the official website: www.cbec.gov.in of the Department. 1 4. General Terms and conditions of the Tender are given in Annexure-A. Qualifying criteria for requirement for award of contract are underlined in Annexure-B and Financial bid proforma is given in Annexure-C. The Service provider(s) should submit information/documents as per Annexure-B attached alongwith duly signed Declaration. Financial Bid should be submitted in Annexure-C alongwith duly signed declaration. The Bids should be put in a sealed envelope super-scribing 1.“Tender for hiring of SUV/MUV” OR 2. “Tender for hiring of Mid-level Sedan OR 3. Tender for hiring of small size vehicle”. They shall be dropped in the Tender-Box kept in the Conference Hall of Office of the Commissioner of Central Excise & Service Tax, 143, New Baradwari, Sakchi, Jamshedpur-831001. The Tenders can also be sent by Registered/AD addressed to the Joint Commissioner(P&V), Office of the Commissioner of Central Excise & Service Tax, 143, New Baradwari, Sakchi, Jamshedpur-831001. 5. The sealed tenders should reach this office on or before 02.00 PM on 22.10.2014. The received Tenders will be opened on 22.10.2014 at 4.00 PM. This Commissionerate shall not be responsible for any postal delay, which may lead to non-receipt / non-delivery of bid documents by the specified date & time. The Service Providers who wish to be present at the time of opening of tender may present themselves or authorize their representatives with authority letter. 6. The Commissionerate of Central Excise and Service Tax, Jamshedpur reserves the right to postpone / and /or extend the date of receipt / opening of Tenders or to withdraw the same, without assigning any reason thereof. Encl: Annexures A to C ( V. K. SINGH) JOINT COMMISSIONER(P&V) 2 Annexure-A OTHER TERMS AND CONDITIONS OF THE TENDER NOTICE 1. The service provider should have at least 03 years experience of providing services to a Government office. 2. The contract for providing taxies on monthly basis will be given to the lowest bidder which meets all the terms and conditions given in the tender document. To safeguard against failure by the successful service provider in providing requisite number of vehicles, this office may empanel other service providers who are prepared to provide services as per same terms and conditions as that of L-I (Firm who has quoted lowest rates) tenderer. 3. This office reserves its right to revise the requirement of vehicle being hired. The Tenderer shall be required to provide as many vehicles as may be required by this Directorate. 4. The vehicle should be registered in the State of Jharkhand. The vehicle should be kept in perfect running condition. It should be comprehensively insured. The vehicle should also carry necessary pollution certificates issued by The Competent Authority. 5. The vehicle shall be for exclusive use of this Commissionerate and should not be used by the Service Provider for any other purpose. If required, the service provider shall make the vehicle available on all days including Saturday, Sunday & Holidays. 6. The calculation of mileage shall be from the reporting point to the relieving point and will not be calculated on garage to garage basis. For this purpose, the service provider shall ensure that the odometer of the supplied vehicle is properly sealed. In case of any doubt, the authorized officer of this Commissionerate may get odometer of the vehicle checked from any authorized workshop at the cost of Service Provider. 7. L1 shall be decided on the summative value of the bidding amounts of all types of vehicles. 8. LPG Cylinders should not be used for running the vehicle in any case. 9. The service provider shall provide name & complete addresses of the driver. The drivers deputed for service of this Commissionerate shall observe all the etiquette and protocol while performing duty. He should be neatly dressed & must carry a mobile phone in working conditions, for which, no separate payment shall be made by this office. The driver should not have any Police records/Criminal cases 3 against them. The service provider should make adequate enquiries about the drivers before deputing them for serving this Commissionerate. 10. The driver(s) deputed for duty should carry valid driving licence. They should also not be involved in more than two punch or challan for negligent driving. The Service Provider should also ensure that they have arrangement for establishing contact and round the clock service. For this purpose, they should have adequate number of telephones. 11. This Commissionerate shall not be responsible for any challan, loss, damage or any accident of the vehicle or to any other vehicles or for the injury to the driver or to any other third party. The loss or damage or legal expenses on this account shall be borne by the Service Provider. 12. The driver should be well conversant with roads and routes of Jamshedpur and Jharkhand. The operation and functions of the Driver shall be governed as per the Motor Vehicles Act and Rules. 13. The driver should always remain with the vehicle during the entire period of duty. In case of any need, they should seek permission of the concerned officers. 14. In case of any breakdown of vehicle on duty, the service provider shall make arrangement for providing another vehicle. In such a case, mileage from garage to the point of breakdown would not be paid. 15. During the period of operation, the driver should not ordinarily be changed unless requested by this Commissionerate. 16. A daily record indicating time and mileage for each vehicle shall be maintained in a log book which should be submitted to the concerned officer in the Commissionerate for scrutiny & payment of the bills. 17. The billing will be for a maximum of the kms provided in the Schedule per month as the case may be. The balance KMs will be carried forwarded to succeeding month(s). This Commissionerate will however reimburse toll tax and parking charges against production of documentary evidence. 18. All expenses relating to salary and allowances of the driver shall be borne by the Service Provider. Like-wise all expenditure related to the vehicle including insurance, maintenance & fuel etc. will also be borne by the Service Provider. 19. The Service Provider shall undertake to indemnify the Department against all damages / charges arising on account of or connected with the negligence of the service provider or his staff or any person under his control whether in respect of accident / injury to the person or damages to the property of any member of the 4 public or any person or in executing the work or otherwise and against all claims and demand thereof. 20. If any vehicle does not report for duty on any day(s) an amount of hiring charges per day shall be deducted from the monthly bill of that vehicle, Further, it happens without any prior intimation, then the service provider may also be liable to a penalty of Rs.500 for each such incidence. Similarly, if the driver reports late without prior intimation, the service provider may be liable to a penalty of Rs.250/per incidence. 21. If the vehicle is not provided from the desired location, a penalty upto Rs.500/- per day per vehicle may be imposed beside entailing termination of contract. 22. The service provider shall provide the vehicle of the make/model as per the terms of the contract/tender during the entire period of contract. In emergency and rare circumstances, this condition may be waived by The Competent Authority. 23. The contract will be initially for a period upto 31.03.2015 which may be further extended on same terms and conditions subject to satisfactory performance of services. However, if the quality of service is found wanting, The Competent Authority may terminate the contract prematurely after giving 15 days notice. 24. In case quality of service by the service provider is found wanting, The Competent Authority of this Commissionrate may terminate the contract after giving 15 days notice. In case of such termination, services of other empanelled Service Provider may be utilized. 25. Service Tax and other taxes will be reimbursed on production of proof of it’s payment by the service provider. 26. On acceptance of bid, the service provider has to submit Performance Guarantee of an amount of Rs.50,000/- in the form of Bank Guarantee from a Nationalized Bank drawn in favour of Assistant Chief Accounts Officer, Central Excise & Service Tax, Jamshedpur at the time of awarding the contract. The Performance Guarantee should remain valid for a period of sixty days beyond the date of completion of the contract. 27. In case of any dispute of any kind and in any respect whatsoever, the decision of The Competent Authority of this Commissionerate shall be final and binding. 28. Contract can be terminated by either party prematurely by giving advance notice of one month. However, if the Commissionerate is not able to engage any other service provider within the notice period, then the existing service provider shall be required to will have to provide contracted services till the appointment of a new service provider. 5 Annexure ‘B’ Qualifying criteria for Quotation 1. Name of the Firm with telephone No. FAX and complete address 2. Service Tax Registration Details (Please attach self attested copies of the Service Tax Registration Certificate) Permanent Account Number (PAN). (Please attach self attested copies of the PAN) Experience in providing vehicles to PSU /Govt. Departments. Copies of the contract papers are to be attached. Details of pending legal disputes relating to providing of vehicles, if any Copy of RC of the vehicles to be provided. 3. 4. 5. 6. DECLARATION I/We undertake that I /We have carefully studied all terms and conditions of the tender as indicted in Annexure-A and shall abide by them. Further, it is certified that I/We have never been blacklisted by any Govt./PSU Department or I/We have never been given Negative Feedback/Adverse comments about my Service by any Govt./PSU Department. I/We hereby certify that the information furnished above is true and correct to the best of my/our knowledge. I/We understand that in case, any deviation is found in the above statement at any stage; I/We will be blacklisted and will not have any dealing with the Department in future. Signature of Authorized Signatory with date ___________________ Name of the Firm _____________________ Seal ________________________________ 6 Annexure ‘C Financial Bid 1. Name, Address and Telephone No. of the Service Provider :_____________________ 2. Name of the Proprietor / Partner / Directors:__________________________________ 3. Rate per car (Exclusive of Service Tax) : Sl.No. Category of Car 1(A) SUV/MUV for 20-25 days. (B) Mid-level Sedan for 30-31 days (Model/Make) (C) Small size vehicle for 20-25 days Model/Make Rate per car in Rs. (Exclusive of Service Tax) Service Tax as applicable will be paid. “I have read the terms and conditions of the Tender Notice and accept the same” Signature Name of Authorized Signatory Seal / Stamp 7