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College of Extended and International Education
1000 E. Victoria Street Carson, CA 90747
(310) 243-3737
Winter Intersession 2015
Session 1 - (Online and Hybrid Courses)
Wednesday, December 17, 2014 - Thursday, January 15, 2015
Session 2 – On Campus Courses
Friday, January 2, 2015 - Thursday, January 15, 2015
Winter course proposals due October 10, 2014
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California State University
Dominguez Hills
Winter 2015
Basics Planning Guide for Deans, Associate Deans, Chairs and Schedulers
Overview........................................................................................................................................................ 3 Management .............................................................................................................................................. 3 Course Approval ........................................................................................................................................ 3 Sessions and Dates ................................................................................................................................... 3 Tuition Fees ............................................................................................................................................... 3 Course Planning ........................................................................................................................................... 4 Schedules .................................................................................................................................................. 4 Approval ..................................................................................................................................................... 4 Course Contact Hours................................................................................................................................ 4 Travel Study Courses................................................................................................................................. 5 Instructor Workload and Compensation .................................................................................................... 5 CSUDH Faculty Teaching in the Winter Intersession ................................................................................ 5 Workload for Instructors ............................................................................................................................. 5 Instructor Compensation ............................................................................................................................ 5 Posting Grades .......................................................................................................................................... 5 Instructor Responsibilities .......................................................................................................................... 5 Registration & Payment ............................................................................................................................... 6 Registration Overview ................................................................................................................................ 6 Enrollment Required Before Attending Class............................................................................................. 6 Transfer Credit and Degree Applicability ................................................................................................... 6 Grades and GPA ........................................................................................................................................ 6 Course Payment ........................................................................................................................................ 6 Financial Aid............................................................................................................................................... 6 Customized Payment Plan………………………………………………………………………………………...7
Marketing and Website .............................................................................................................................. 7 Student Academic Policies.......................................................................................................................... 7 Academic Questions and Advising............................................................................................................. 7 Enrollment Limit for Winter Term ............................................................................................................... 7 Repeating a Course ................................................................................................................................... 7 Course Prerequisites.................................................................................................................................. 8 Incomplete Grade Contracts ...................................................................................................................... 8 Credit/No Credit Grading Option ................................................................................................................ 8 Student Withdrawals and Refunds ............................................................................................................. 8 Attachments .................................................................................................................................................. 9 ATTACHMENT A ....................................................................................................................................... 9 ATTACHMENT B ..................................................................................................................................... 10 ATTACHMENT C ................................................................................................................................ …..11 ATTACHMENT D……………………………………………………………………………………………………………………………….12
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Winter 2015
Basics Planning Guide for Deans, Associate Deans, Chairs and Schedulers
Winter Intersession Overview
Management
Winter Intersession 2015 is a self-support program and administered by the College of
Extended & International Education.
Course Approval
Courses scheduled in Winter Intersession must be approved by department chair and
college dean and received from the dean’s office.
Sessions and Dates
Winter Term consists of two sessions. (See Attachment B)
Session 1 - ONLINE and HYBRID COURSES
Wednesday, December 17, 2014 - Thursday, January 15, 2015
Session 2 - FACE-TO-FACE COURSES
Friday, January 2, 2015 - Thursday, January 15, 2015
Tuition Fees
Winter Intersession 2015
Fees: $266.00 per unit for lecture courses
Activity and lab courses may have additional fees
Fees are the same for matriculated and nonmatriculated students
Campus student fees: None
Winter Intersession 2015 website: http://csudh.edu/winter/
Winter Guide & Course Proposals http://www.csudh.edu/ee/faculty.html
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Course Planning
Schedules
Winter Intersession offerings from each department and college are planned first and
foremost with attention to the academic needs of students. The dean or associate dean of
each college works with department chairs and others to consider options and plan the
college’s courses for the Winter Term.
Online and hybrid courses are suited to the Winter Intersession 2015 since Session 2
schedule is compressed to 10 weekdays. Please refer to department and campus policies
for offering online or hybrid courses.
We ask that departments and colleges have an accurate schedule by October 10, 2014, in
order to allow students time to plan their schedules before Winter Term registration begins
and, if applicable, to plan their course selections for Spring term 2015.
Approval
Each course proposal must be approved and signed by the appropriate college dean and
department chair or coordinator before being submitted to Special Sessions in Extended
Education.
Winter Intersession 2015 Planning Guide and Course Proposal form are available
online at http://www.csudh.edu/ee/faculty.html.
Course Contact Hours
As with all other University terms, courses in the Winter Term must meet Carnegie standard
of 15 instructional hours for every one semester credit unit.
Session 2 of Winter 2015 is compressed, January 2 -15; 10 instructional week days. A 3unit course might be scheduled four days per week for 2 weeks and require approximately
5.5 hours of class meeting time per scheduled day (this includes breaks)
See Table 2, See Attachment C & D for guidelines.
Session1 (fully-online and hybrid) courses meeting December 17, 2014, through
January 15, 2015
Session 1 classes may remain in session during all or part of the campus closure for
holidays. Class schedule may also include Saturdays and Sundays. Blackboard will
remain available during the break.
For hybrid modality, face to face instruction may be held from December 17 - December
19 and during session 2, complemented by online study to provide an equivalent
appropriate number of contact hours per unit.
Session 1 accommodates courses with extensive reading and writing requirements.
Session 2 (face-to-face) courses meeting January 2 through January 15, 2015
Because of the shortened time frame, Session 2 format is intensive. For example, a
three-unit lecture course would require meeting 10 weekdays in Session 2 for about
three and a half hours per day – some time must be allowed for breaks. Classes may be
scheduled to meet on weekdays, Saturdays and/or Sundays during Winter Intersession.
NOTE: Classes starting at 4:00 pm or later are considered evening courses. An evening
class must end by 10:00 pm. (Pacific Standard Time)
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Travel Study Courses
A department or college considering a travel study course in Winter should notify special
sessions office ([email protected] or Ext 2284) for guidance in planning,
budgeting, and required CSUDH approval process.
Instructor Workload and Compensation
CSUDH Faculty Teaching in Winter Intersession
CSUDH regular full-time and part-time faculty members may teach in the Winter
Intersession if assigned to do so by their dean and department chair, but are not required to
and may decline the assignment.
Workload for Instructors
The total allowable instructional assignment for Winter Intersession overall is three
units. If a college wishes to plan a 3-unit course with a 1-unit lab, a second instructor should
be assigned to the 1-unit lab to keep within the 3-unit limit for teaching load in Winter. There
is no exception to this guideline for Session 2 of the Winter Intersession because of its
condensed schedule
Instructor Compensation
For Winter Intersession, instructor compensation is based on the CSU negotiated salary
scale 2322. To review 2322, see the CSU website:
http://www.calstate.edu/hrpims/salary/SalarySchd20110706.pdf.
Instructors will receive Letters of Appointment from the College of Extended & International
Education. Please review, sign and return appointment letter as soon as possible and
before first day of your course to Extended Education special sessions office in EE1300.
Enrollment counts for instructor pay for Winter 2015 courses (both Sessions 1 and 2) will be
taken at close of business on January 5, 2015. Instructors may expect pay 30 days after
Winter grades are posted.
Posting Grades
Instructors teaching Winter courses should post final grades for each course online (using
CSUDH online process for posting grades) as soon as possible but no later than 72 hours
after end date. If course ends January 15, grades must be posted by January 18, Sunday,
11:59 pm.
Instructor Responsibilities
Instructional responsibilities for Winter courses are the same as during any other University
term.
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Registration & Payment
Registration Overview
Because Winter Intersession is self-support, matriculated and nonmatriculated students are
eligible to register. Registration appointments are not available. Online and in-person
registration will begin on Monday, October 27, 2014. Registration takes place in Extended
Education Registration Office, EE 1100, 310-243-3741.
Winter Intersession is open to:
• All qualified CSUDH students in good standing
• Prospective CSUDH students
• Students from other colleges and universities
! Qualified community members, including approved high school juniors & seniors
Registration Restrictions
• Standard enrollment rules apply
• No one will be able to register with a hold on his/her registration
• Course prerequisites must be met or a permission number must be provided by
the department chair or associate dean
• Late registration requires a permission number
• A student may take a maximum of 4 units during Winter Intersession
Enrollment Required Before Attending Class
Students must be enrolled before attending class; students should not be permitted to
attend class if they are not on the class roster. Any student attending class whose name
does not appear on the roster should be sent immediately to the Extended Education
Registration Office in EE1100 to clarify enrollment status.
Transfer Credit and Degree Applicability
For matriculated CSUDH students, Winter course credits are degree-applicable, as in any
other term. Nonmatriculated students may apply up to 24 units toward a bachelor’s degree
and 9 units toward a master’s degree, with the approval of the relevant department chair,
should they matriculate into a CSUDH degree, credential, or credit certificate program.
Students who choose to transfer CSUDH credit to another institution should recognize that
the receiving institution decides on the applicability of transferred courses to a particular
degree program.
Grades and GPA
Grades received in Winter Intersession become part of a student’s permanent CSUDH
academic record and are included in the student’s overall grade point average at CSUDH.
Course Payment
Full payment is due at the time of registration. Students will be automatically disenrolled at
8 a.m. on the following business day if they have not made full payment.
Financial Aid
If a student is eligible for spring financial aid, deferment of Winter Intersession course fees
may be available. The student must bring a deferment form to Extended Education
Registration office.
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Customized Payment Plan
An installment plan for paying course fees is available through Extended Education Registration.
For additional information, contact the Registration Office of Extended & International Education
at (310) 243-3741. To sign up, visit the College of Extended & International Registration office,
EE 1100. Hours of Operation M-T h 8a.m. - 8p.m.; Fri 8a.m. - 5p.m.; Sat 8a.m. - 1:30p.m.
Marketing and Website
Extended Education will host a comprehensive Winter Intersession 2015 website with
information for students on classes, registration, resources and policies. The website will go
live in October with preliminary information; the complete website with course listings will be
accessible on or before October 27, 2014, when Winter registration opens.
Promotion for Winter Intersession will be done through flyers distributed on campus and to
local area institutions (e.g., libraries, community colleges, high school counseling offices),
email announcements to students, postings on CSUDH, Extended Education and Facebook
web pages; print ads in campus and community newspapers; campus video sign
announcement.
Student Academic Policies
Academic Questions and Advising
CSUDH matriculated students who have questions about the applicability of a Winter course
to a degree requirement will be referred to the appropriate campus academic department or
advising unit. Students from other institutions will be referred to their home campuses for
guidance.
IMPORTANT:
January 2 is last day to drop without penalty and full refund (minus $10 processing).
January 3 at 1:30 pm is the deadline to drop a course with a partial refund of 65%.
If a student discovers after Winter Intersession begins that the wrong course has been
selected or that a course is not applicable to the degree in question, this will not be sufficient
reason for granting a full refund.
Enrollment Limit for Winter Intersession
Student is permitted to enroll in a maximum of 4 units. It is possible for a student to exceed
4 units by completing the Permission to Exceed Maximum Units Form, obtaining the
required signatures, and submitting the form to Extended Education Registration.
http://www.csudh.edu/winter/WinterExceedMaxUnits.pdf
Repeating a Course
Please see the current campus policy on repeating courses for CSUDH matriculated
students: http://www4.csudh.edu/admissions-records/records/repeat-cancel/index
Forms are available on the website.
Also, refer to CSU Chancellor’s Office Executive Order 1037 for the CSU policy on
maximum allowable repeats and incompletes: www.calstate.edu/eo/EO-1037.html
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Course Prerequisites
CSUDH registration system verifies that prerequisites have been met for CSUDH
matriculated students who request enrollment in Winter courses which have prerequisites. If
a student is enrolled in a fall semester course that is a prerequisite for a Winter course, his
or her enrollment may be blocked until a grade for the prerequisite course has been
recorded. Extended Education staff will refer the student to the department which may issue
a permission number which permits the student to register in the Winter course.
Visiting students who wish to take a course with prerequisites in Winter Intersession will be
directed to contact the department chair or associate dean to present their academic
background and obtain a permission number.
Incomplete Grade Contracts
Students doing satisfactory work who are unable to complete a small portion of the required
coursework may be eligible for a grade of “Incomplete” (I). For policy information and
instructions on how to create an incomplete contract, see:
http://www.csudh.edu/ee/incompletegradeagreement.pdf.
Credit/No Credit Grading Option
Refer to the campus policy on the maximum number of units graded CR/NC allowable. The
Credit/No Credit Option form is posted on the web site. http://www3.csudh.edu/studentaffairs/admissions-and-records/docs/credit-no-credit-grade-option-change.pdf. The CR/NC
Option form should be submitted to CEE registration by January 3, 2015.
Student Withdrawals and Refunds
For sessions 1 and 2, a full refund is available on or before January 2, 2015 (11:59 p.m.
PST); a partial 65% refund is available until January 3, 2015 (1:30 p.m. PST).
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Attachments
ATTACHMENT A
WINTER INTERSESSION 2015
CONTACT INFORMATION
General Information Related to Course Scheduling and Winter Intersession Planning
Elena Christova
Special Sessions
Phone: (310) 243-2284
Email: [email protected]
Faculty Payroll Questions
Deidre Fisher
Payroll Technician
Phone: (310) 243 3041
E-mail: [email protected]
Student Enrollment and Fee Payment Questions
Registration Office
EE 1100
Phone: (310) 243 3741
E-mail: [email protected]
Registration office hours:
Monday – Thursday 8:00 a.m. – 8:00 p.m.
Friday
8:00 a.m. – 5:00 p.m.
Saturday
8:00 a.m. – 1.30 p.m.
Extended Education Offices Closed
Thursday, December 25, 2014 – Thursday, January 1, 2015
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ATTACHMENT B
WINTER INTERSESSION 2015
IMPORTANT DATES
Session 1
(fully-online and hybrid)
Schedule build period
Registration period begins
Session 2
(face-to-face)
Monday, September 22, 2014 - Wednesday, October 20, 2014
Monday, October 27, 2014
First day of classes
Wednesday, December 17,
2014
Friday, January 2, 2015
Holiday; campus closed
Thursday, December 25, 2014
– Thursday, January 1, 2015
Thursday, December 25, 2014 –
Thursday, January 1, 2015
Session 1 (fully-online and
hybrid) classes may remain in
session during campus closure
for holidays. Blackboard will be
accessible.
Online registration available.
Registration period ends
without late fee and drop
period without penalty
Late Registration with $25
late fee
Last day to drop with
partial refund (65%)
Census day (faculty payroll
salaries determined)
Friday, January 2, 2015
(online registration ends at 11:59 pm)
Saturday, January 3, 2015
Saturday, January 3, 2015 at 1:30 p.m.
Monday, January 5, 2015
Last day of classes
Thursday, January 15, 2015
Thursday, January 15, 2015
Grades due
Sunday, January 18, 2015
Sunday, January 18, 2015
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ATTACHMENT C
GUIDELINES FOR WINTER INTERSESSION 2015 MEETING TIMES
The meeting times in Table 2 may serve as a guideline to departments in building and
scheduling courses for Winter Term Session 1 (fully-online and hybrid classes starting
December 17, 2014) and Session 2 (face-to-face classes starting January 2, 2015).
Table 1
Winter Intersession 2015 Dates
Registration
Session 1 (fully-online and hybrid)
Session 2 (face-to-face)
Monday, October 27, 2014, to
Friday, January 2, 2015
(online registration available until
11:59 pm)
Monday, October 27, 2014, to
Friday, January 2, 2015
(online registration available until
11:59 pm)
Late
Registration
Friday-Saturday, January 2-3, 2015
$25 late fee applies
Classes
Start
Wednesday, December 17, 2014
Friday, January 2, 2015
Full Refund
of Fees
Less $10
Friday, January 2, 2015
Friday, January 2, 2015
Last Day of
Classes
Thursday, January 15, 2015
Thursday, January 15, 2015
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ATTACHMENT D
SAMPLE SCHEDULES FOR WINTER INTERSESSION, 2015
Table 2
Winter Intersession 2015 Class Meeting Time Requirement
LECTURE
# of hours per
meeting
Equivalent
Carnegie minutes
Total Carnegie
minutes required
Total Equivalent
Carnegie in Hours
ACTIVITY
LABORATORY
1 unit
2 units
3 units
1 unit
2 units
3 units
1 unit
2 units
1 hour
2 hour
3 hour
2 hour
4 hour
6 hour
3 hour
6 hour
50 min
100 min
150 min
100 min
200 min
300 min
150 min
300 min
750 min
1500 min
2250 min
1500 min
3000 min
4500 min
2250 min
4500 min
12 hr 30 min
25 hr
37 hr 30
25 hr
50 hr
75 hr
37 hr 30
75 hr
SAMPLE SCHEDULES FOR WINTER INTERSESSION, 2015
Session I, December 17, 2014 – January 15, 2015 Online and Hybrid
Hybrid courses are required to hold one-third (33%) of the instructional time in face-toface format.
3-unit hybrid class At least 750 minutes total face-to-face instruction.
2-unit hybrid class At least 500 minutes total face-to-face instruction.
Session II, January 2 – 15, 2015 Face-to-Face Courses
3-unit class meeting for 10 days of instruction (Jan 2 -- 15, 2015)
225 instructional minutes (3.75 hours) required per meeting. Sample time blocks include 30
minutes for breaks.
8:30am – 12:45pm
1:00 -- 5:15pm
5:30 – 9:45pm
2-unit class meeting for 10 days of instruction (Jan 2 – 15, 2015)
150 instructional minutes (2.5 hours) required per meeting. Sample time blocks include one 15minute break.
9:00 – 11:45am
12:00 – 2:45pm
3:00 – 5:45pm
6:00 – 8:45pm
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