1. business and industrial
2. company
3. bankruptcy

AGENDA
THE UNIVERSITY OF WEST FLORIDA
BOARD OF TRUSTEES MEETING
Tuesday, June 11, 2013
9:00 a.m.
UWF Conference Center – B22 / Rooms A, B and C
11000 University Parkway, Pensacola, FL
APPROVAL OF MINUTES BY COMMITTEES:
Academic Affairs:
Chair: Robert ‘Bob’ Jones
 Approve Minutes of May 8, 2013 – http://uwf.edu/trustees/Jun11_13/AA050813MN.pdf
 Agenda May 8, 2013 – http://uwf.edu/trustees/May8_13/AA050813A.pdf
Audit and Operations:
Chair: Susan O’Connor
 Approve Minutes of May 8, 2013 – http://uwf.edu/trustees/Jun11_13/AO050813MN.pdf
 Agenda May 8, 2013 - http://www.uwf.edu/trustees/May8_13/2AnOA050813.pdf
Student Affairs:
Chair: Jay Patel
 Approve Minutes of May 8, 2013 – http://uwf.edu/trustees/Jun11_13/SA050813MN.pdf
 Agenda May 8, 2013 - http://www.uwf.edu/trustees/May8_13/4SAA050813.pdf
Finance and Facilities:
Chair: Mort O’Sullivan
 Approve Minutes of May 8, 2013 – https://uwf.edu/trustees/Jun11_13/FF050813MN.pdf
 Agenda May 8, 2013 - http://www.uwf.edu/trustees/May8_13/1FnFA050813.pdf
Full Board
1.
Call to Order and Chair’s Remarks: Lewis Bear, Jr.
2.
President’s Report:
Dr. Judy Bense
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3.
Recognitions:
4.
Approval of Minutes:
March 19, 2013
 http://uwf.edu/trustees/Jun11_13/FBOT031913MN.pdf
5.
Committee Reports:
 Academic Affairs – Bob Jones, Chair
 Audit & Operations – Susan O’Connor, Chair
 Student Affairs – Jay Patel, Chair
 Finance & Facilities – Mort O’Sullivan, Chair
6.
Consent: Trustees may pull any individual item from the consent agenda below for further
review, if they so desire. However, each item was fully discussed during the committee meetings
and all of the recommendations of the committees reflect the proposed action provided with the
agenda backup documentation.
A. Approval of UWF Regulations
a. Revision to UWF/REG 5.017 Alcoholic Beverages on Campus
B. Approval of Request to Amend Master Lease Agreement between Business
Enterprises, Inc. and UWF Adding Acreage for East Campus
C. Approval of Fiscal Year 2014/2015 – 2018/2019 Fixed Capital Outlay
D. Approval of Operations Memorandum of Understanding Between Business
Enterprises, Inc. and UWF
E. Approval of Florida Educational Equity Act Report
F. Acceptance of Audit Reports
a. State of Florida Federal Funds Audit – June 30, 2012
b. UWF Internal Audits Issued:
i. Departmental Audit – Vice President of Student Affairs
ii. Differential Tuition
c. Internal Auditing PCard Audit Reports – Quarter 3
G. Approval of Internal Auditing Work Plan for 2013/2014
H. Approval of Honorary Doctorate for Fall 2013 Commencement
7.
8.
9.
10.
11.
12.
13.
Tenure
Budget Proposal PowerPoint Presentation (information only)
UWF Student Overview PowerPoint Presentation (informational only)
UWF REG 4.008 Tuition and Fees
Estimated FY 13-14 Operating Budget
Annual Work Plan
Resolution in Recognition of Service
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Informational Items
1. Final Legislative Outcome Report
2. BEI Update
3. CITF Update
Other Business
Concluding Remarks and Adjournment for Lunch:
OTHER ACTIVITIES
June 11
9:00 am
5:30 pm
6:15 pm
UWF BOT Meeting @ UWF Conference Center
BOT hosts Joint UWF Boards Social @ Scenic Hills Country Club
BOT hosts Joint UWF Boards Dinner @ Scenic Hills Country Club
June 12
8:30 am
BOT hosts Joint UWF Boards Strategic Retreat @ UWF Conference Ctr.
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Draft Minutes
Academic Affairs Committee Meeting
UWF Board of Trustees
May 8, 2013
Chair Robert Jones called the meeting to order on May 8, 2013 at 1:02 p.m. with the following
committee members present: Robert Jones, Dr. Chris Pomory and Bentina Terry*.
*conference phone
Other trustee attending:
BOT Chair, Lewis Bear, Jr. and Jay Patel
Others attending:
Dr. Judy Bense, President; Dr. Martha Saunders, Provost; Dr. Susan
Stephenson, VP & CFO, Business, Finance and Facilities; Dr. Kyle Marrero, VP for University
Advancement; Dr. Kevin Bailey, VP for Student Affairs; Dr. George Ellenberg, Vice Provost;
Janice Gilley, AVP Government and Community Relations; Jim Hurd, AVP for Students Affairs;
Dr. Richard Podemski, AVP Research/Dean Graduate School; Betsy Bowers, AVP Internal
Auditing; Cindy Faria, AVP Human Resources; Dr. Dottie Minear, Senior Associate VP SEPIR;
Dr. Jane Halonen, Dean, College of Arts and Sciences; Dr. Pam Northrup, Dean, College of
Professional Studies; Robin Zimmern, Assistant Dean, SGA; Dr. Lusharon Wiley, Associate Dean
of Students; Dr. Claudia Stanny, Director, CUTLA; Mr. Lee Gore, General Counsel; Ms. Anita
Schonberger, Deputy General Counsel; Karen Rentz, EEO Officer; Becky Luntsford, Executive
Specialist; and Faye Bowers, Assistant Corporate Secretary, BOT.
Action Items:
1. Proposed new UWF Regulation 3.033 Transfer of Credit was presented by Dr. George
Ellenberg.
A motion was made to adopt the new UWF REG 3.033 Transfer of Credit and approval
of the language of this regulation as set forth in the supporting documentation, and as
previously delegated by authority to this committee by the full Board of Trustees at
their March 19, 2013 meeting.
Motion:
Trustee Pomory
Seconded:
Trustee Terry
Motion passed unanimously.
2. Awarding an Honorary Doctorate of Humane Letters was presented by Dr. Kyle
Marrero.
As stated in UNIVERSITY POLICY BOT-01.01 – 06/03, the UWF Board of Trustees, by majority
vote, can authorize the university president to confer awards and recognitions, such as
honorary degrees, naming of facilities, and such other awards as it may wish to create.
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The criteria for an honorary degree or other personal recognition are the following:
Excellent character; Extraordinary achievement or distinction in the arts and sciences, the
fine arts, education, the professions, public service, or private enterprise; a connection with
or a history of support of the University; or a record of distinguished contributions to the
area served by the University; or distinction on a national or international level.
The recommendation for an honorary award or recognition requires an affirmative vote of
the Honorary Awards and Recognition Committee. On March 29, 2013 the Honorary Awards
and Recognition Committee met to consider the nomination of Mr. Jerry L. Maygarden for
an Honorary Doctorate of Humane Letters. The committee recommended the awarding of
the degree. Dr. Judith Bense, President of University of West Florida, submits the
recommendation on behalf of the committee to the UWF Board of Trustees.
A motion was made to recommend approval by the full Board at the June 11, 2013 meeting
to confer an Honorary Doctorate of Humane Letters to Mr. Jerry L. Maygarden at the Fall
2013 Commencement.
Motion:
Trustee Pomory
Seconded:
Trustee Jones
Motion passed unanimously.
Information
1. Legislatively Funded Initiatives was presented by Provost Martha Saunders who
provided an overview of the status of each initiative.
The Legislature has included two major funding initiatives related to academic programs for
UWF in their 2013/14 Budget. We are also eligible to compete for a third award:
 IT Performance Funding Initiative-$3.75m for 2012-2013; $3.75m for 2013-2014
 Degree Completion Initiative-$2m recurring; $2m non-recurring
The Legislature has included state funding for a competitive process that will award funds
for an:
 MSA Cloud Virtualization Initiative-$5m recurring for successful applicant
2. Active Duty Tuition Assistance was presented by Provost Martha Saunders.
Each military branch has a governing instruction regarding active tuition assistance. The
monetary and semester hour limits for active duty tuition assistance is the same for all
branches. Recent budget reductions have caused all active duty military branches to
examine more closely the costs of active duty tuition assistance (TA) and governing
regulations. Recent changes have caused active duty military TA to discontinue paying the
fees portion of tuition assistance (only pay what is listed specifically as tuition). Most onbase private schools charge only “tuition” which includes all of their associated costs and
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sometimes includes books, etc., but as a private institution are not required to provide a
breakdown of all costs as do state institutions. TA pays the entire charge (limit of $250)
since it is all classified as tuition.
UWF charges a variety of fees including financial aid, capital improvement trust fund, green
fee, health fee, athletic fee, activity and service fee, and technology fee. Currently, TA does
not cover these charges and the active duty undergraduate student must pay $57.75 per
credit hour for an online course or $65.75 for a face to face course. An active duty student
taking one three semester hour face-to-face course would pay $197.25 out of pocket
expenses not covered by active duty tuition assistance.
This issue only affects undergraduate students. Graduate students tuition (tuition only =
$274.51) is above the $250 per hour cap. The student’s option is to either pay out of pocket
costs or transfer to a private institution where all tuition costs is paid by TA. Active duty
students are most likely to transfer to other schools (Private institutions) that do not have a
tuition and fee breakdown so they do not have to pay out of pocket costs.
As a recognized Military Friendly institution with a strong reputation of support for veterans
as well as active duty service members, UWF should continue strong efforts such as this
waiver in support of our active duty personnel. If we do not, then our students are put in a
position of having to make a decision affecting their education based solely on economics,
effectively removing their option of choice.
With no further Academic Affairs business to discuss Chair Jones called for adjournment at 1:22
p.m.
Respectfully submitted,
Faye H. Bowers, recording secretary
Becky Luntsford, recording secretary
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Draft Minutes
Audit and Operations Committee Meeting
UWF Board of Trustees
May 8, 2013
Chair Susan O’Connor called the meeting to order on May 8, 2013 at 10:50 a.m. with the
following committee members present: Susan O’Connor and Garrett Walton. Trustee Pam
Dana was unable to attend the meeting.
Other trustees attending:
BOT Chair, Lewis Bear, Jr., Robert Jones and Suzanne Lewis.
Others attending:
Dr. Judy Bense, President; Dr. Martha Saunders, Provost; Dr. Susan
Stephenson, VP & CFO, Business, Finance and Facilities; Dr. Kim Brown, VP for President’s
Division and Chief of Staff Dr. Kyle Marrero, VP for University Advancement; Dr. Kevin Bailey, VP
for Student Affairs; Dr. Richard Podemski, AVP Research/Dean Graduate School; Dr. Jim
Barnett, Interim CEO, UWF BEI; Dave O’Brien, Associate VP for Project Research and
Development; Janice Gilley, AVP Government and Community Relations; Dr. Jim Hurd, AVP for
Students Affairs; Robin Zimmern, Assistant Dean, SGA; Betsy Bowers, AVP Internal Auditing; Mr.
Lee Gore, General Counsel; Ms. Pat Lott, Associate General Counsel; Cindy Faria, AVP Human
Resources; Karen Rentz, EEO Officer; Becky Luntsford, Executive Specialist; and Faye Bowers,
Executive Specialist.
Chair’s Greeting
Chair O’Connor welcomed everyone. She thanked them for being here today. She recognized
Chair Bear and President Bense and Trustees Walton, Jones and Lewis.
Action Items:
1. Florida Educational Equity Act Report was presented by Cindy Faria.
A motion was made to recommend approval of the Florida Educational Equity Act Report by
the full Board on June 11, 2013.
Motion:
Trustee Walton
Seconded:
Trustee O’Connor
Motion passed unanimously.
2. State of Florida Federal Funds Audit – June 30, 2012 was presented by Betsy Bowers.
A motion was made to recommend acceptance of the Auditor General’s State of Florida
Compliance and Internal Controls over Financial Reporting and Federal Awards for FY
2011/12 Audit Report by the full Board on June 11, 2013.
Motion:
Trustee Walton
Seconded:
Trustee O’Connor
Motion passed unanimously.
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3. UWF Internal Audits Issued
I. Departmental Audit – Vice President for Student Affairs was presented by Betsy
Bowers.
II. Differential Tuition was presented by Betsy Bowers.
A motion was made to recommend acceptance of the Internal Auditing Reports: Vice
President for Student Affairs and Differential Tuition 2012 by the full Board at the June 11,
2013 meeting.
Motion:
Trustee Walton
Seconded:
Trustee O’Connor
Motion passed unanimously.
4. PCard Quarterly Report was presented by Betsy Bowers.
A motion was made to recommend acceptance of the Internal Auditing PCard Quarterly
Report 2012 by the full Board at the June 11, 2013 meeting.
Motion:
Trustee Walton
Seconded:
Trustee O’Connor
Motion passed unanimously.
1. Internal Auditing Work Plan for 2013/14 – 2014/15 was presented by Betsy Bowers.
A motion was made to recommend approval of the Internal Auditing & Management
Consulting Work Plan for 2013/14 – 2014/15 by the full Board on June 11, 2013.
Motion by:
Trustee Walton
Seconded by: Trustee O’Connor
Motion passed unanimously.
Information:
1. External Audit: Financial Statement Audit of Direct Support Organization - Florida
Institute for Human and Machine Cognition (FIHMC) for fiscal year ending June 30,
2012 was presented by Betsy Bowers.
2. Internal Auditing Update on Activities was presented by Betsy Bowers.
With no further Audit & Operations items to discuss, the meeting was adjourned at 11:40 a.m.
Respectfully submitted,
Faye H. Bowers, recording secretary
Becky Luntsford, recording secretary
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Draft Minutes
Finance and Facilities Committee Meeting
UWF Board of Trustees
May 8, 2013
Chair Mort O’Sullivan called the meeting to order on May 8, 2013 at 9:08 a.m. with the following
committee members present: Mort O’Sullivan, Dave Cleveland and Suzanne Lewis.
Other trustees attending: BOT Chair, Lewis Bear, Jr., Robert Jones, and Susan O’Connor.
Others attending:
Dr. Judy Bense, President; Dr. Martha Saunders, Provost; Dr. Susan
Stephenson, VP & CFO, Business, Finance and Facilities; Dr. Kyle Marrero, VP for University
Advancement; Dr. Kevin Bailey, VP for Student Affairs; Dr. Richard Podemski, AVP Research/Dean
Graduate School; Dr. Jim Barnett, Interim CEO, UWF BEI; Dave O’Brien, Associate VP for Project
Research and Development; Dr. Kim Brown, VP/Chief of Staff President’s Division; Janice Gilley,
AVP Government and Community Relations; Dr. Jim Hurd, AVP for Students Affairs; Robin
Zimmern, Assistant Dean, SGA; Betsy Bowers, AVP Internal Auditing; Mr. Lee Gore, General
Counsel; Ms. Pat Lott, Associate General Counsel; Cindy Faria, AVP Human Resources; Karen
Rentz, EEO Officer; Becky Luntsford, Executive Specialist; and Faye Bowers, Executive Specialist.
Chair’s Greeting
Chair O’Sullivan welcomed everyone. He thanked them for being here today. He recognized Chair
Bear and President Bense and Trustees Jones, O’Connor, Cleveland and Lewis.
Action Items:
1. Amend Master Lease Agreement between Business Enterprises, Inc. and the University
of West Florida Adding Acreage for East Campus Development Village Parking was presented
by Dr. James Barnett.
A motion was made to recommend and authorize the execution of an amended Schedule 2 to
the Master Lease Agreement approved by the Board of Trustees, March 8, 2012. This
amendment will reflect that a portion of the Schedule 2 parcel will be used for Student Housing,
Hotel/Conference Center, and Restaurant purposes, and will add to the description of the
property subleased pursuant to the Schedule 2 of an additional seven (7) acres, plus or minus,
south of Campus Drive and across from the Hotel/Conference Center, resulting with an
estimated two-hundred (200) parking spaces by the full Board on June 11, 2013.
Motion:
Trustee Lewis
Seconded:
Trustee Cleveland
Motion passed unanimously.
2. Approve Fixed Capital Outlay FY 2014-15 – 2018-19 was presented by Dr. Susan Stephenson.
A motion was made to recommend approval of FY2014/2015 – 2018/2019 Fixed Capital Outlay
Plan by the full Board on June 11, 2013. Upon approval it will be submitted to the Chancellor’s
Office in August 2013.
Motion:
Trustee Cleveland
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Seconded:
Trustee Lewis
Motion passed unanimously.
3. Approve Operations Memorandum of Understanding between UWF and Business
Enterprises, Inc. was presented by Dr. James Barnett.
A motion was made to recommend approval of the form of Memorandum of Understanding
(MOU) between UWF and Business Enterprises, Inc. and recommend approval to authorize the
President and Chief Financial Officer to execute the MOU on behalf of the University following
approval by Business Enterprises, Inc. and by the full Board at the June 11, 2013 meeting.
Motion:
Trustee Cleveland
Seconded:
Trustee Lewis
Motion passed unanimously.
Information Items:
1. FY2012-13 3rd Quarter Operating Budget Summary was presented by Dr. Susan Stephenson.
The FY 2012-13 Operating Budget Summary provides a report at the end of the third quarter
with budget-to-actual results for each fund group. The Life-to-Date Capital Budget is on
schedule with the current capital plan implementation. The College of Business Education
Center, Phase I & II (FY08/09; FY10/11) of the three-phase project, was occupied in late July.
Heating, ventilation, and air-conditioning equipment replacement and limited finish
improvements within Building 76 is complete.
2. Student Green Fee Update PowerPoint presentation was provided by Robin Zimmern
regarding purchasing of sustainable items such as LED lighting in high use facilities.
Other Finance and Facilities business:
1. UWF Fees was presented by Dr. Susan Stephenson.
Dr. Stephenson referenced the April 30, 2013 letter sent to State University System
Budget/Finance Chairs and copied to each Trustee from the Board of Governors pertaining to
fees. Dr. Stephenson explained that UWF will continue to responsibly review all proposed new
and increased local and miscellaneous fees, such as lab fees, material and supply fees, and
other fees as authorized in Section 1009.24, Florida Statutes, and Board of Governors’
Regulation 7.003.
2. Recent articles published in the Pensacola New Journal were discussed.
With no further Finance & Facilities items to discuss, the meeting was adjourned at 10:41 a.m.
Respectfully submitted,
Faye H. Bowers, recording secretary
Becky Luntsford, recording secretary
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Draft Minutes
Student Affairs Committee Meeting
UWF Board of Trustees
May 8, 2013
Chair Jay Patel called the meeting to order at 2:00 p.m. with the following committee members
participating: Jay Patel, Christopher Hill* and LuTimothy May*.
*conference phone
Other trustees attending: BOT Chair, Lewis Bear, Jr. and Robert Jones
Others attending:
Dr. Judy Bense, President; Dr. Martha Saunders, Provost; Dr. Susan
Stephenson, VP & CFO, Business, Finance and Facilities; Dr. Kyle Marrero, VP for University
Advancement; Dr. Kevin Bailey, VP for Student Affairs; Dr. Kim Brown, VP/Chief of Staff
President’s Division; Dr. George Ellenberg, Vice Provost; Janice Gilley, AVP Government and
Community Relations; Dr. Jim Hurd, AVP for Students Affairs; Cynthia Watson, Director, ERCCD;
Dr. Richard Podemski, AVP Research/Dean Graduate School; Betsy Bowers, AVP Internal
Auditing; Cindy Faria, AVP Human Resources; Dr. Dottie Minear, Senior Associate VP SEPIR; Dr.
Jane Halonen, Dean, College of Arts and Sciences; Dr. Pam Northrup, Dean, College of
Professional Studies; Robin Zimmern, Assistant Dean, SGA; Brooke Mills, Student; Dr. Lusharon
Wiley, Associate Dean of Students; Dr. Claudia Stanny, Director, CUTLA; Mr. Lee Gore, General
Counsel; Ms. Anita Schonberger, Deputy General Counsel; Karen Rentz, EEO Officer; Becky
Luntsford, Executive Specialist; and Faye Bowers, Executive Specialist.
Action Item:
1. UWF REG 5.017 Alcoholic Beverages on Campus was presented by Dr. Jim Hurd and
Anita Schonberger. The purpose and effect of the proposed amendment to this
regulation is to add language to discourage practices which lead to excessive drinking
and to add language which encourage practices which help thwart excessive drinking, to
clarify that the Scenic Hills Country Club is not governed by this regulation, to add clarity
to various provisions, and to remove redundant language and outdated provisions.
A motion was made to recommend approval of the proposed amendment to the UWF
REG 5.017 Alcoholic Beverages on Campus, by the full Board on June 11, 2013.
Motion:
Trustee May
Seconded by: Trustee Hill
Motion passed unanimously.
Informational Items:
1. Summary of FY13 Retention Efforts was presented by Dr. Kevin Bailey.
2. Embracing Diversity was presented by Dr. Kevin Bailey.
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3. Developing a Case Management Model for Student Concerns PowerPoint presentation
was made by Dr. Lusharon Wiley.
4. Educational Resource Center Child Development Accreditation PowerPoint
presentation was made by Dr. Jim Hurd and Cynthia Watson.
5. Student Green Fee Update PowerPoint presentation was made by Robin Zimmern and
UWF student Brooke Mills.
6. 2013 Florida Educational Equity Act Report was presented by Cindy Faria.
With no further Student Affairs items to discuss Chair Patel adjourned the meeting at 2:42 p.m.
Respectfully submitted,
Faye H. Bowers, recording secretary
Becky Luntsford, recording secretary
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Draft Minutes
UWF Board of Trustees Meeting
March 19, 2013
The meeting of the UWF Board of Trustees was called to order at 1:00 p.m. by Lewis Bear, Jr.,
BOT Chair.
Then the Chair called on each committee chair to convene his/her committee for adoption of
their minutes.
Bob Jones, Academic Affairs Committee chair called the meeting to order at 1:02 p.m. for
adoption of their February 20, 2013 minutes.
Motion by:
Trustee Pomory
Seconded by: Trustee Terry
Motion passed unanimously.
Susan O’Connor, Audit and Operations Committee chair called the meeting to order at 1:03
p.m. for adoption of their February 20, 2013 minutes.
Motion by:
Trustee Walton
Seconded by: Trustee Dana
Motion passed unanimously.
Jay Patel, Student Affairs Committee chair called the meeting to order at 1:03 p.m. for adoption
of their February 20, 2013 minutes.
Motion by:
Trustee Merritt
Seconded by: Chair Patel
Motion passed unanimously.
Mort O’Sullivan, Finance Committee chair called the meeting to order at 1:04 p.m. for adoption
of their February 18 and 20, 2013 minutes.
Motion by:
Trustee Cleveland
Seconded by: Trustee Lewis
Motion passed unanimously.
FULL BOT Meeting
Chair Bear called the full Board meeting to order at 1:05 p.m. Collier Merrill was unable to
attend due to a conflict in his schedule.
Dr. Kim Brown called roll with the following trustees present as noted here. Mr. Lewis Bear,
Jr.; Mr. Dave Cleveland; Dr. Pam Dana; Mr. Bob Jones; Ms. Suzanne Lewis; Ms. Cora Merritt;
Ms. Susan O’Connor; Mr. Mort O’Sullivan; Mr. Jay Patel; Dr. Chris Pomory; Ms. Bentina Terry
and Mr. Garrett Walton.
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Others attending:
Dr. Judy Bense, President; Dr. Martha Saunders, Provost & VP for Academic Affairs; Dr. Kevin,
Bailey, VP Student Affairs; Dr. Kyle Marrero, VP University Advancement; Dr. Kim Brown, VP &
Chief of Staff; Mr. Lee Gore, General Counsel; Janice Gilley*, Assistant VP for Governmental &
Community Relations; Rebecca Luntsford, Executive Specialist and Faye Bowers, Executive
Specialist & Assistant Corporate Secretary/BOT.
*via Conference Call (during information items)
Chair’s Remarks
Chair Bear welcomed everyone. He asked trustees to continue service in their respective
committees. The chair has appointed Suzanne Lewis to serve on the Finance & Facilities
Committee.
The liaisons to the Direct Support Organizations (DSOs) will also remain the same as follows:
Trustee Jay Patel for Business Enterprises, Inc. (BEI) Board; Trustee Dave Cleveland for the
UWF Foundation Board and Trustee Collier Merrill for West Florida Historic Preservation,
Inc. (WFHPI) Board. As BOT Chair, Lewis Bear, Jr. will serve as the UWF representative for
the Institute for Human and Machine Cognition (IHMC) Board.
The Chair welcomed Trustee Suzanne Lewis, former Superintendent of Yellowstone
National Park. He welcomed Dr. Martha Saunders who officially became Provost and Vice
President for Academic Affairs on January 2, 2013.
He extended a welcome ‘to the table’ to Dr. Susan Stephenson, Vice President for the
Division of Business, Finance & Facilities, formerly Administrative Services and welcomed,
also Dr. Kim Brown, Vice President and Chief of Staff for the President’s Division.
The Chair announced that today’s meeting was being web cast. He expressed his
appreciation to everyone for participating.
President Bense’s Report
Welcomed Suzanne Lewis - Suzanne earned her BA in History at UWF in 1978 and completed
her 32-year career with the National Park Service in 2011. During the last 9 years of her career
she served as Superintendent of Yellowstone National Park where she provided leadership for
more than 800 park staff, administered 2.2 million acres of park lands, and hosted more than
4.5 million people annually from all over the world.
Suzanne has traveled across the globe to assist other nations with preservation and park
programs and today, she continues her interest and dedication to public lands
reservation programs through her work with the Sonoran Institute located in Tucson,
Arizona. She also serves on the University of Florida Historic St. Augustine, Inc. Board of
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Directors and on the UWF Business Enterprises, Inc. Board of Directors.
The President expressed her appreciation to Trustee Lewis for returning home to UWF
and investing her experiences, time and leadership toward our growth and future
success.
Welcomed Dr. Brandon Frye – UWF’s new Assistant Vice President of Student Affairs and Dean
of Students. Dr. Frye will support both the educational mission of the university and the
Division of Student Affairs by providing programs, services, resources and advocacy for the
needs and interests of all UWF students. His prior service was at Auburn and University of
Georgia.
Congratulations Dr. Kimberly Brown – Dr. Brown was promoted to Vice President and Chief of
Staff for the President and President's Division in January. She has served in higher education
administration for almost 20 years, having previously served under Presidents Morris Marx and
John Cavanaugh.
Congratulations Dr. Susan Stephenson - Dr. Susan Stephenson was selected Vice President for
Business, Finance and Facilities in January. She provides leadership and oversight for the
institution's budget process, auxiliary services, financial services, procurement and contracts,
campus building and grounds, and the campus master plan implementation. She is also the
institution's liaison to the newest direct support organization, UWF Business Enterprises, Inc.
(BEI). She serves as the University's Chief Financial Officer.
FEDERAL NEWS:
 Sequestration affects military funding. Tuition assistance via military is being cut and
UWF will waive those fees.
 There is concern about Federal Grants at this time.
STATE NEWS:
 Representative Clay Ford has passed away after a long battle with cancer. He was
a good friend to UWF and the legislature.
 Janice Gilley will provide a report later in the meeting.
 Thank you to Trustee Bear for going to legislature visit last week. UWF is very
well served with Lewis Bear, Jr. as our BOT Chair.
 SUS Presidents visit the legislature weekly (2 per week) during session to keep
higher education at the forefront.
CAMPUS NEWS:
Celebrating Spring 2013 Successes
 UWF is ranked No. 5 in the U.S. for first-time pass rates by small accounting programs on
the CPA exam, according to recent results released by the National Association of State
Boards of Accountancy.
 UWF Presidents Hall is CERTIFIED LEED GOLD! This rating was issued to the new
construction project by the Green Building Certification Institute. Eligibility categories
identified by the U.S. Green Building Council include: Sustainable Site, Water Efficiency;
Energy & Atmosphere; Materials & Resources; Indoor Environmental Quality; Innovation in
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Design and Regional Priority Credits. UWF shares this accomplishment with our contractor
HASKELL.
Florida Board of Governors approved $3.75 million in UWF STEM funding for this year and
next year.
Dean of College of Arts & Sciences and psychology professor, Dr. Jane Halonen, named 2013
Distinguished Professional Applications of Psychology to Education & Training Award from
the American Psychological Association.
College of Business’s new Executive Mentor Program welcomed the first class of 30
students and area business leader mentors.
Beginning Spring 2013 semester, UWF is offering certification exams and practice exams to
Information Technology (IT) students. By earning industry-related certifications before
graduation, our students will be more marketable to employers in the IT industry.
UWF Speech and Debate Team won the Division I State Championship at the 2013 Florida
Intercollegiate Forensics Association in Tallahassee.
Soccer Duo, Richard Dixon and Sean Reynolds to play professionally for Pro Team VSI Tampa
Bay FC in its inaugural season.
Research Funds/Projects –
As of 3/19/13 UWF has submitted 93 proposals and received awards totaling $21,310,954. This
is 105% of our annual goal of $20,749,190 for funded grants.
Fundraising  50th Anniversary Campaign Feasibility Study - 40 interviews have been completed
identifying Scholarships, STEM, Health Sciences, Business and Economic Development,
Athletics and Historic Preservation, Education and Tourism and the primary initiatives.
Another 15 interviews will take place focused on Historic Preservation, Education and
Tourism with a final report due May 1.
 Gifts and Pledges to date (since January 1, 2011) -$14.6 million
 Recent Gifts:
o Julian & Kim McQueen $250 thousand naming UWF Hospitality Program
o Three new planned gifts with expectancies totaling $2.475 million
o Gulf Power Western Division CORE initiative - $50,000
o Chadbourne Foundation - $38,021 (COB)
o Webb Electric CORE initiative - $35,000
o McMillan Foundation - $25,000 (MSN)
o Pamela Schwartz - $25,000 (scholarship endowment)
o Susan O'Connor - $20,000 (Football)
o Ray Harry - $20,000 (Scholarship Endowment)
o Alfred DuPont Foundation - $20,000 (Scholarship Endowment)
o Ann Belleau - $15,000 (COB)
o Appleyard Agency - $15,000 (Athletics)
o Wells Fargo - $12,500 (COB)
 Currently over $8 million in pending solicitations
16
Upcoming Events
 Festival on the Green April 5 and 6 -President Bense called on Jeff Comeau who has led the
FOG events for 13 years. Link to the schedule:www.uwf.edu/festival/schedule.cfm

UWF to host its first Scholars Week April 23rd - 26th. The week-long event on campus is
titled “A Celebration of Ideas”.
Dr. Kelly Mack, executive director of Project Kaleidoscope, with the Association of American
Colleges and Universities will offer the keynote address on April 23rd at 6pm (Bldg. 4
Auditorium) with a reception beginning at 5:30 pm.
Featured events throughout the week include: Women’s Studies Conference; Women’s
STEM Symposium; Student Scholars Symposium; and the UWF Faculty ADVANCE Annual
Showcase will wrap up the week on Friday, April 26th from 8:45am – 12:30pm here in the
Conference Center.
Dr. Bense will present the final keynote address, “Unearthing Potential: A Journey from the
Farmhouse to the Presidency” on Friday, April 26th from 9-10am here in the Conference
Center as well.
Budget Town Hall will be good news and no budget cuts.
Thursday, April 25, 9-11am

Spring Commencement
Spring Commencement will be at the Pensacola Bay Center on Saturday, May 4 th. Due to
the growing number of graduates, for the first time, we will divide the ceremonies by
colleges rather than by degree type.
UWF will graduate College of Business and College of Professional Studies’ undergraduate
and graduate students at 10:00 a.m. and College of Arts and Sciences students at 2:00 p.m.
Recognitions
Provost Martha Saunders called on Dr. Ed Ranelli, Dean for College of Business who
introduced Dr. Doug Waggle, Chair for Accounting & Finance Department and Ms. Velislava
(Lilly) Mateeva, a Master of Accountancy student. The UWF College of Business is ranked
5th in the nation.
Approval of Minutes
The chair reminded all trustees that they had been given the opportunity to review the
minutes of December 13, 14, 2012 and February 19, 2013 ahead of time. He asked if
there were changes or corrections. If not, he asked for a motion to approve the minutes
of December 13, 14, 2012 and February 19, 2013 as presented.
Motion by:
Trustee O’Sullivan
Seconded by:
Trustee Terry
17
Motion passed unanimously.
COMMITTEE REPORTS:
Academic Affairs Committee Chair Bob Jones reported:
There were 5 action and 3 informational items at the February 20 committee meeting.
ACTION ITEMS:
The committee is recommending approval of the following items by the full Board.
1. Revision to UWF/REG 3.002 Admission to Graduate Programs and Post-Baccalaureate
Professional Students - The revision incorporates language stipulating that degrees
presented as a requirement for admission are acceptable only from institutions
accredited by a regional or national accrediting agency recognized by the U.S.
Department of Education at the time the degree was earned.
2. Revision to UWF/REG 3.032 Undergraduate Admission Standards for Transfer
Students - UWF/REG-3.032 Undergraduate Admission Standards for Transfer Students
has been revised to delete information pertaining to transfer of credit and clarifies
nature of the accreditation status of institutions whose degrees are acceptable for
purposes of meeting admission requirements.
3. Proposed New UWF Regulation – UWF/REG 3.033 Transfer of Credit - Although the
committee planned to recommend this item as part of the consent agenda, it will be
discussed and acted upon during the full Board Meeting. It received some comments
during its posting period that required a change in the regulation. Thus, it will be
considered today by the full BOT.
4. Request to Terminate Degree Program – Oceanography B.S. - The program underwent
a thorough review in 2011-2012, and as a result of that review, UWF is following
institutional protocols to discontinue the program, effective fall 2013. Program
termination is requested to ensure program quality remains high at UWF and that
resources are used efficiently.
5. Adoption of 2014-15 Academic Calendar - Board of Governors Regulation 8.001
requires that:
“(4) An official copy of the annual calendar adopted by each university shall be filed with
the Board.”
INFORMATIONAL ITEMS:
1.
Approval of REEF Facility as an Instructional Site - UWF previously
requested that the SACS Commission on Colleges recognize the University of Florida
(UF)-Research & Engineering Education Facility (REEF), located in Shalimar, Florida, as an
instructional site at which 50% or more of the semester credit hours for UWF’s Bachelor
of Science in Electrical Engineering (BSEE) and the Bachelor of Science in Computer
Engineering (BSCE) are offered. The SACS Commission on Colleges recognized the site in
a letter dated May 23, 2011. In a letter dated January 15, 2013, SACS COC officially
recognized REEF as an instructional site for the UWF BSEE and BSCE programs.
2. Doctorate of Physical Therapy - The Board of Governors recently cleared the way for
collaboration between USF and UWF in the delivery of dedicated seats for UWF
graduates to gain access to the USF DPT program. The first year of the program takes
18
place at USF; the second two “clinical” years take place with affiliates along the Gulf
Coast, notably the Andrews Institute.
3. I T Performance Funding - UWF just received $3.75 million of STEM funding from the
legislature related to our preparation of IT professionals in the fields of Computer
Science, Computer Engineering, IT, and Management Information Systems. The top four
ranked institutions in the state shared in $15m. FIU was 1 st, UCF 2nd, UWF 3rd, and UF
4th.
Audit and Operations Committee Chair Susan O’Connor reported:
The Audit & Operation Committee met on February 20. There are five action items to
recommend to the BOT.
ACTION ITEMS:
1. UWF Financial Audit - On Feb 13, 2013 the State of FL Auditor General released the
report on the audit of the financial statements of UWF for FY ending June 30, 2012.
There were no material weaknesses and no instances of non-compliance.
Congratulations to our Financial Services Team.
2. Financial Audit of Intercollegiate Athletics - The annual financial audit of intercollegiate
athletics revealed no audit findings. Congratulations to Athletics.
3. Financial Statement Audit of WUWF-FM - The annual financial audit of WUWF-FM
Radio for fiscal year ending June 30, 2012 was completed with no audit findings.
Congratulations to the WUWF team.
4. Internal Auditing & Management Consulting Audit Reports - Internal Audit conducted
two internal audits this quarter.
a. Study Abroad. There were 7 findings relating to paperwork for international
travel, faculty training for international travel, written policies for study abroad,
separation of duties, and scholarship oversight. Management is working to
address all issues noted.
b. Postal Services. There were 3 findings relating to departmental policies being
too lengthy, job descriptions need to be updated, recommendation to explore
additional revenue streams (such as acceptance of credit cards).
5. Internal Auditing PCard Audit Reports –Quarter 2 Update - 10 departments were
reviewed; 40 card holders were examined. 3 departments received excellent ratings, 7
received good ratings.
INFORMATIONAL ITEMS:
Betsy Bowers also provided an update on Internal Auditing activities.
Student Affairs Committee Chair Jay Patel reported.
There was one action item and 5 informational items at the February 20 Student Affairs
Committee meeting.
ACTION ITEMS:
The committee recommends approval by the full Board for Revisions to UWF Regulation
3.010 the Student Code of Conduct - The Code has been updated to reflect new Title IX
regulations issued by the Office of Civil Rights from the Department of Education, to provide
19
consistency with the Academic Misconduct Policy, to provide clarity and consistency to the
section regarding interim measures, and to eliminate outdated language, policy references, etc.
INFORMATIONAL ITEMS:
1. Student Disability Resource Center Program Review was presented by Dr. Lusharon Wiley
who provided a PowerPoint presentation regarding the external and internal Student
Disability Resource Center Program review.
2. Housing and Residential Life Rental Rates was addressed by Dr. Ruth Davison who reported
it would be an action item for Finance Committee. Average Rate Change
6%.
The
increased revenue will cover the increasing costs of all operations including the escalating
costs in utilities, maintenance and repairs. The rental revenues will also cover the debt
payments required by bond agreements including new bonds for Presidents Hall.
3. Acquisition and Financing of Additional Student Housing Facilities was addressed by Dr.
Jim Hurd who reported that it was an action item for the Finance Committee with the Intent
to proceed with a debt issuance by the University of West Florida Foundation, Inc., to
finance the new housing facilities utilizing a publically offered tax-exempt bond issue. The
University of West Florida is currently pursuing both traditional bond finance and publicprivate partnership opportunities to attain the needed additional student housing and,
ultimately, will pursue the financing means that best meets institutional priorities.
4. Student Green Fee was addressed by Cora Merritt, SGA President and UWF BOT member.
Trustee Merritt presented an update on how SGA is working through the process to allocate
these funds.
5. Increase (CITF) Capital Improvement Trust Fund Fee was addressed by Dr. Jim Hurd as an
action item at the Finance Committee as well.
1. Increase, effective Fall 2013, the Capital Improvement Trust Fund Fee by the maximum
amount authorized by State Statute.
2. Add the Student Union Phase I as the number 1 priority followed by the Recreation
Complex for initial funding in FY15 on the CITF priority list.
Finance and Facilities Committee Chair Mort O’Sullivan reported.
There were 6 action items being recommended for approval by the full Board.
ACTION ITEMS:
1. Authorization to Sign Checks - The university board of trustees shall specifically
designate and spread upon the minutes of the board the legal name and position title of
any university employee authorized to sign checks to pay legal obligations of the
university. With the departure of Matt Altier we are removing him and adding Dr. Susan
Stephenson.
2. Housing & Residential Life Rental Rates - The new rates are proposed to increase on
average of 6% and will be effective for Fall 2013, Spring 2014 and Summer 2014. The
increased revenue will cover the increasing costs of all operations including the
escalating costs in utilities, maintenance and repairs. The rental revenues will also
20
cover the debt payments required by bond agreements including new bonds for
Presidents Hall.
3. Acquisition and Financing of Additional Student Housing Facilities - Intent to
proceed with a debt issuance by the University of West Florida Foundation, Inc., to
finance the new housing facilities utilizing a publically offered tax-exempt bond issue. It
should be noted that the Board of Governors and the Governor’s office is presently
requiring universities wishing to issue debt to provide evidence that they have pursued
the possibility of obtaining needed facilities through public-private partnerships. The
University of West Florida is currently pursuing both traditional bond finance and publicprivate partnership opportunities to attain the needed additional student housing and,
ultimately, will pursue the financing means that best meets institutional priorities.
4. 2013-14 Material and Supply Fees - Suspension of Material and Supply Fees that are no
longer needed, not all material and supply fees.
5. Equipment Fee SPECIFICALLY FOR THE NURSING DEPARTMENT - New equipment fees
are being proposed in the Department of Nursing. Although the cost to replace
equipment would require an equipment fee of over $80.00 for each course listed, the
maximum allowable fee at UWF is currently $35.00 and is the amount requested for
approval.
6. Real Property Policy - The proposed policy provides for approvals of the UWF BOT for
real property transactions above appropriate threshold amounts. This policy will govern
actions by all of our Direct Support Organizations (BEI, WFHPI, and Foundation).
7. Increase (CITF) Capital Improvement Trust Fund Fee - 2 recommendations to the BOT:
(1) Increase, effective Fall 2013, the Capital Improvement Trust Fund Fee by the
maximum amount authorized by State Statute.
(2) Approve addition to the project list of a Student Union Phase I as the number 1
priority followed by the Recreation Complex for initial funding in FY15.
INFORMATION ITEMS:
1. Student Green Fee. Trustee Cora Merritt gave an explanation of the process that SGA is
using to allocate the green fee funds.
2. FY 2012-13 Operating Budget Summary – VP Susan Stephenson provided an overview
of our budget and said the University is in sound financial condition.
3. University Park Update – Dr. Barnett reported the following. Nine (9) submittals were
received February 1, and listed on the BEI website. Seven (7) were team submittals.
Two (2) submittals were not part of a team, being consultant submittals. The
qualifications will be evaluated and recommended by an Evaluation Committee
comprised of BEI, BOT, private sector, and University staff. Upon conclusion of this RFQ
process, a Request for Proposal (RFP) process will be used to select the Master
Developer for the project. The RFP process is scheduled to conclude with an agreement
in late June, 2013
FULL BOARD
ACTION ITEMS:
1. CONSENT AGENDA ITEMS FOR APPROVAL: Chair Bear reported there were 17 items on
our consent agenda today. All were fully discussed during the committee meetings, and
21
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
all of the recommendations of the committees reflect the proposed action provided
with the agenda backup. He asked if any trustee desired to pull any item from the
consent agenda for further discussion.
UWF Regulations:
a. Revision to UWF/REG 3.002 Admission to Graduate Programs and PostBaccalaureate Professional Students
b. Revision to UWF/REG 3.010 Student Code of Conduct
c. Revision to UWF/REG 3.032 Undergraduate Admission Standards for Transfer
Students
Request to Terminate Degree Program – Oceanography B.S.
Approval of Proposed 2014-15 Academic Calendar
Authorization to Sign Checks
Approval of Housing & Residential Life Rental Rates
Acquisition and Financing of Additional Student Housing Facilities
Approval 2013-14 Material and Supply Fees
Approval of Equipment Fee
Approval of Real Property Policy
Approval of UWF Financial Audit
Acceptance:
a. Financial Audit of Intercollegiate Athletics
b. Financial Statement Audit of WUWF-FM
c. Internal Auditing & Management Consulting Audit Reports
i. Study Abroad Program
ii. Postal Services
d. Internal Auditing PCard Audit Reports for Quarter 2
The Chair called for a motion that the Board approve and adopt the recommendations of the
Finance & Facilities, Audit & Operations, Student Affairs and Academic Affairs Committees
made during their meetings with respect to the matters set forth on the consent agenda.
Motion by:
Trustee Walton
Seconded by: Trustee Patel
Motion passed unanimously.
2. UWF REG 3.033 Transfer of Credit was presented by Dr. George Ellenberg. The regulation
was addressed during the committee meeting in February. However, the posting dates
were not sufficient for comments. Thus, the reason for addressing at the full Board. A
motion was made that the Board (i) approve the text of UWF REG 3.033 Transfer of Credit
as set forth in the supporting documentation, and (ii) delegates to the Academic Affairs
committee the authority to approve of the regulation on behalf of the Board, after the
appropriate posting period has been completed.
NOPA - Green
http://uwf.edu/trustees/Mar19_13/GNOTICE.pdf
NOPA - Yellow
http://uwf.edu/trustees/Mar19_13/YNOTICE.pdf
22
Motion by:
Trustee O’Sullivan
Seconded by:
Trustees Dana & Walton
Motion passed unanimously.
3. 2013-14 Board of Trustees Meeting Schedule was presented by Chair Lewis Bear who
reminded the trustees that they received this as an informational item in December. Our
meetings are coordinated with all divisional vice presidents around Commencement,
Foundation, Business Enterprises, Inc. Board of Governors meetings. It is difficult to
accommodate everyone and there is conference call availability as needed.
Committees
Location
BOT Meeting
Location
August 28 or 29
B12/R150
September 20
Emerald Coast - FWB
November 18 or 19 Scenic Hills
December 13
UWF Conference Center
UWF Conference Center
March 5 or 6
B12/R150
March 26
UWF Conference Center
May 13* or 14* or
B12/R150
June 5*or 12*
UWF Conference Center
May 20* or 21*
B12/R150
June 6_* or 13*
Joint Strategic Wkshop
*alternate date
Around Fiesta
A motion was made to approve the 2013-14 meeting dates as presented.
Motion by:
Trustee Terry
Seconded by: Trustee O’Connor
Motion passed unanimously
4. Resolution in Recognition of Service – Cora Merritt, trustee representing the Student
Government will exit as SGA President in April. At this time, Chair Bear asked Cora to join
him as he read the resolution. Upon finishing the resolution, he presented Cora with the
resolution and a small token of appreciation.
R2013.1 – Cora Merritt
http://uwf.edu/trustees/Mar19_13/R2013.1Merritt.C.pdf
A motion was made to adopt the Resolution 2013.1 for Cora Merritt and to be spread upon
the pages of the minutes.
Motion by:
Trustee Lewis
Seconded by:
Trustee Patel
Motion passed unanimously.
Informational Items:
1. Fall First Time In College (FTIC) Retention Survey Results were provided through a
PowerPoint presentation by Dr. Rod Lewis.
Survey
http://uwf.edu/trustees/Mar19_13/FFTIC.pptx
23
2. UWF Preparation for Reaffirmation of Accreditation from Southern Association of
Colleges and Schools – SACS/COC was presented by Dr. Dottie Minear.
http://uwf.edu/trustees/Mar19_13/SACS-COC.pdf
3. Legislative Agenda Update was provided by Janice Gilley via conference phone.
 Support/Maintain reinstatement in the base budget of last year’s $300 million
reduction to the SUS. The reduction this year was $11.9M. Since 2007 the budget
reduction for UWF has been 47%.
 Support for the student led initiative Aim Higher. The student leaders are asking
for an investment to ensure quality higher ed this year in which all universities have
agreed not to seek tuition increases if this request is funded. The SUS presidents
support this initiative and hope funding will be available.
 With the decline of the bonding capacity for PECO at the state level, support for
alternative financial options is essential to maintain our university system’s
existing facilities. Alternatives could include more flexibility in revenue
management and greater public private partnership options. Repair and
maintenance of infrastructure is fundamental in the provision of a quality
educational experience for students. If not properly maintained, the replacement
cost of the SUS capital assets is an estimated $14 Billion.
 Complete Florida Degree Program – UWF is a leader in online education in the
state. The university has over 23% of our students fully online and 549 courses are
available. UWF is interested in being a major player in online program delivery in
the State of Florida. With 2.2 Million Floridians with some college credit we are
poised to design a successful degree completion plan in conjunction with state
universities and colleges. $5M – HB 7057 – SB 1720
 Employing Floridians: UWF is collaborating with two other SUS institutions to
provide high-demand and high wage Doctoral programs for students in the NW FL
region. These programs will be able to function at a fraction of the cost of starting a
new Doctoral program by utilizing existing partner resources and thus creating
efficiencies.
 Support a recurring $1M appropriation for a Doctorate of Physical Therapy
with our partner institution USF Health. In Florida there are currently over
4,000 job openings for DPT – prepared graduates with average annual
salaries of $82,557. In the 5 county area within NW FL (Escambia, Santa
Rosa, Bay, Walton and Okaloosa) there are currently 215 openings for DPT –
prepared graduates with an average annual salary of $80,152. ($500K for
UWF and $500K for USF.)
 Support a recurring $1M appropriation for a Doctorate of Nursing Practice
with our partner institution the University of Florida. In Florida it is
projected by OPPAGA that Advanced Professional Nurses could generate a
cost savings of $339M across Florida’s entire health system. In the 12
counties in NW FL, the number of new Professional Nurses needed is
between 50 and 75 per year. In Pensacola the average salary is $80,000.
($500K for UWF and $500K for UF.)
24





SB 224 – Florida Small Business Development Center (FSBDC) Legislation – codifies
the SBDC program and aligns the efforts and investments of the network with state
economic development and higher ed in an effort to better serve the needs of
Florida’s small business community.
IT Performance Funding – UWF (1 of 4 universities) received IT Performance funding
through a competitive process for 2012-13 and supports the continued 2013-14
funding for the SUS. SB 1076 – HB 5075
Student Life – UWF wants to build a robust student life experience and affinity for
this community. We believe that football is the key. We are currently exploring the
addition of football to our National Champion Division II athletic programs.
Considering - $137M – Division of Management Services – OPS Healthcare
Considering Certifications – Higher ed – Completion rates
4. Business Enterprises, Inc. (BEI) Update was provided by Dr. Jim Barnett.
 Ground Lease Restaurants/Student Housing
 Scenic Hills Country Club Update
 University Park & NW Retirement Village
 University Dining renegotiating with Compass (Chartwells)
5. Summer Retention Initiative was addressed by Provost Martha Saunders.
The University will implement a summer retention initiative that is designed to bring in FTIC
(First time in college) students to begin their academic pursuits in the Summer. If students take
six face-to-face credit hours in the summer, and remain in good academic standing, they will be
granted a three credit (tuition and tuition differential only, not fees) waiver in the Fall semester.
This program is designed to help students integrate into the campus culture prior to the bustle
of Fall. It aids them in timely progression toward graduation, meets the state requirement to
take six credit hours in the summer, and aligns with our emphasis on retention, progression,
and graduation.
UWF must make strides to improve our retention, time to degree, and graduation rates. This
effort will aid in our endeavors.
Other Business:
Chair Bear recognized Dr. Kyle Marrero, VP for Advancement who has been chosen as President
for the University of West Georgia. He expressed his appreciation and wished him well. Dr.
Marrero thanked UWF for the opportunity to serve.
Upcoming Events
April 5-6
April 25
May 4
Festival on the Green
President’s Budget Town Hall Meeting
Spring Commencement
25
May 8
June 11
June 12
UWF BOT Committee Meetings
UWF BOT Meeting
Joint Boards Appreciation Reception
UWF Joint Boards Strategic Planning Workshop
Concluding Remarks and Adjournment:
There was no further business to consider and the meeting adjourned at 3:34 p.m.
Respectfully submitted,
Faye H. Bowers, recording secretary
26
Action
UWF Board of Trustees Meeting
June 12, 2013
Issue:
Tenure
Proposed action:
Approve grant of tenure for specified faculty
______________________________________________________________________
Background information:
The University of West Florida Board of Trustees tenure approval procedure
contemplates that the Board of Trustees award tenure based on the President’s recommendation. The
University's current collective bargaining agreement with the faculty also requires that tenure be awarded by
the Board following the specified process.
The procedure reads as follows:
BOT Tenure Approval Process
 The UWF BOT considers all nominations for tenure at its (June) meeting. Tenure nominations as a
condition of employment will be considered as needed.

The University President submits to the BOT a list of those faculty nominated for tenure for approval
by the BOT. The President’s transmittal certifies that each nominee has met the requirements
necessary to be granted tenure and will continue to contribute to the University. Any request for
tenure as a condition of employment also includes a statement justifying the special circumstances
including a brief summary of the nominee’s academic credentials.
One individual is nominated for tenure having fulfilled all necessary requirements. This individual was
nominated for approval in accordance with the requirements of the tenure approval procedure. This
recommendation constitutes the Presidents certification concerning the nominee in accordance therewith.
Recommendation:
That the Board approves the grant of tenure for the following faculty:
College of Arts & Sciences
Department
Joseph Herzog, Assistant Professor
Social Work
Implementation Plan: Tenure grant to be effective August 8, 2013.
None
Fiscal Implications:
_______________________________________________________________________
Supporting documents:
http://uwf.edu/academic/botagendaitems/Promotion_Tenure_Packet_2012_2013_NEW_Criteria.pdf
Prepared by:
Brian Whitney, Business Systems Specialist, Academic Affairs, 474 3081, [email protected]
Presenter:
Dr. Judy Bense, President
27
Informational
UWF Board of Trustees Meeting
June 11, 2013
Issue:
FY2013-14 Budget
Proposed action:
Informational
______________________________________________________________________
Background information:
President Bense will explain the approach to allocating UWF’s strategic investment dollars for the
Fiscal Year 2013-14 UWF budget, and how it aligns with the UWF strategic plan.
Recommendation:
Adopt UWF FY 2013-2014 Budget
Implementation Plan:
The University will make the strategic investments as presented.
Fiscal Implications:
University Budget for 2013-2014
_______________________________________________________________________
Supporting documents:
PowerPoint to be provided at BOT meeting.
Prepared by: Dr. Kim Brown, Vice President and Chief of Staff, 474-2200, [email protected]
Presenter:
Dr. Judy Bense, President
28
Informational
UWF Board of Trustees Meeting
June 11, 2013
Issue:
Provide an Overview of the History and Trends in the Tuition and Fees
Paid by UWF Students.
Proposed action:
Informational
Background information:
In keeping with Florida statue 1009.24 and the applicable Board of Governors regulations in
Chapter 7, each year the Board of Trustees considers changes to the mandatory tuition and fees
at the University of West Florida. This presentation is intended to provide an overview of the
history and trends in those fees paid by students attending the University of West Florida, as
well as provide a context for those fees compared to other institutions across the state and the
nation.
Recommendation: NA
Implementation Plan: NA
Fiscal Implications: NA
Supporting documentation:
Tuition Overview PowerPoint presentation (20 slides) (pending)
http://uwf.edu/trustees/Jun11_13/TOPP.pptx
Prepared by: Susan Stephenson, Vice President of Business, Finance, & Facilities, and Chief
Financial Officer, 474-2210, [email protected],
and
Colleen Asmus, Associate Vice President for Financial Services, 474-2642,
[email protected].
Presenter:
Susan Stephenson, VP of Business, Finance, & Facilities/Chief Financial Officer,
and Colleen Asmus, Associate VP
29
Action
UWF Board of Trustees Meeting
June 11, 2013
Issue:
Tuition and Fees
REVISED 6/6/13
Proposed action:
Adopt Emergency Regulation UWF-ER-11-4.008 Tuition Rates, Fees, Fines and Penalties (Fall 2013),
which incorporates the 2013-2014 increase in undergraduate tuition set by the legislature pursuant
to section 1009.24(4)(b) F.S., establishes increases in graduate tuition, and increases in mandatory
and other fees as set forth in the supporting documentation.
______________________________________________________
Background information:
Pursuant to section 1009.24(4) (b), the Florida legislature has mandated an increase in the resident
undergraduate tuition per credit hour (beginning of each fall semester) at a rate equal to inflation.
According to the method for calculating inflation provided in section 1009.24(4) (b), F.S. the rate of
inflation is 1.7%.
Amendment to UWF/REG. 4.008 Tuition Rates, Fees, Fines and Penalties, (fall 2013), is sought to
reflect the 1.7% undergraduate tuition increase, increases in the graduate tuition, increases in the
financial aid and technology fees which are based on the tuition amount, an increase in the Capital
Improvement Trust Fund (CITF) fee and to reflect increases in the Health, Activity & Service and
Athletic fees which were approved by the BOT at the December 14, 2012 meeting. Also reflected in
the regulation are increases in the Excess Hour fee and in the Third Time repeat fee, which are set by
the Board of Governors.
Emergency Amendment Procedure
Amendments to university regulations must follow the Florida Board of Governors Regulation
Development Procedure for State University Boards of Trustees. This procedure requires a regulation
to be posted for 30 days to the University BOT website and for comments to be received for at least
14 days within the 30 day period before the BOT can approve of a regulation.
In this instance, information related to the amount of undergraduate tuition to be charged was not
solidified until May 20, 2013. There are fewer than 30 days between May 20, 2013 and the June 11,
2013 so the amendment to the tuition regulation could not be posted the required length of time
prior to the June 11, 2013 BOT meeting to permit BOT approval. In order to amend the tuition
regulation so that students can be charged the appropriate amount before the start of the fall
semester, the tuition regulation can be amended using the emergency regulation adoption process
contained within the Florida Board of Governors Regulation Development Procedure.
The emergency regulation adoption process permits the university to adopt an emergency regulation
in the event of danger to the public health, safety or welfare immediately as long as the procedure
under which it is adopted is fair under the circumstances, based upon the nature of the emergency,
the time available and other relevant concerns. In order to initiate an emergency regulation, notice
30
must be posted on the university website which contains the regulation amendment and the facts
and reasons for the conclusion that the adoption procedure is fair under the circumstances. The
emergency regulation text and the required notice were posted on the BOT website on June 4, 2013.
We are seeking approval by the BOT of UWF-ER-11-4.008 as set forth in the supporting
documentation with an effective date of June 24, 2013. An emergency regulation is valid for only 90
days and this time period may not be extended. June 24, 2013 was chosen as an effective date
because it will allow for the emergency regulation to remain valid until the September 2013, BOT
meeting.
Regular Regulation Development Procedure
Generally, universities begin the regular amendment process before or at the same time the
emergency regulation is in effect so that the regular regulation is in place when the 90 day life of the
emergency regulation expires. UWF/REG.4-008 will be promulgated through the regular amendment
process and will be brought to the BOT for approval at the September 2013 meeting.
Recommendation:
Adopt Emergency Regulation UWF-ER-11-4.008 Tuition Rates, Fees, Fines and Penalties (Fall 2013),
which incorporates the 2013-2014 increase of 1.7% in undergraduate tuition set by the legislature
pursuant to section 1009.24(4)(b), establishes increases in graduate tuition, corresponding increases
in the financial aid and technology fees, an increase in the CITF fee, sets forth previously approved
increases in the Health, Activity & Service, and Athletic fees and sets forth the Third Time Repeat fee
and Excess Hour Fees which are set by the BOG.
Implementation Plan: If approved by the BOT, UWF-ER-11-4.008 will go into effect on June 24, 2013.
Fiscal Implications: Adoption of an Emergency Amendment to the tuition regulation is proposed to
ensure that the amounts charged by the University for tuition and fees are appropriately adopted in
regulation form. _____________________________________________________________________
Supporting documents:
Notice of Emergency Regulation UWF-ER-11-4.008 (Fall 2013) with text of emergency regulation
attached (2 pages)
http://uwf.edu/trustees/Jun11_13/NOER11_4.008.pdf
Prepared by: Anita Schonberger, Deputy General Counsel, 474-3420, [email protected]
Presented by: Susan Stephenson, Vice President & Chief Financial Officer
31
UNIVERSITY OF WEST FLORIDA
UWF-ER-11-4.008
UWF/REG-4.008- Tuition and Fees, Fines and Penalties (Fall 20123) REVISED
Tuition and fees for each student includes the applicable: 1) Tuition, 2) Mandatory Fees and 3) Other Fees,
as set forth below.
1)TUITION
Per Credit Hour
Undergraduate Level
Coursework
Undergraduate Basic Tuition Fee
$103.32105.07
Undergraduate Tuition Differential
Undergraduate Alabama Differential Out of State Fee
Undergraduate Out-of-State Fee
$38.88*
$100.00
$408.94
Graduate Level
Coursework
Graduate Basic Tuition Fee (except for MSN and Emerald Coast Ed.D.
cohort)
Graduate Basic Tuition Fee for MSN courses and Emerald Coast Ed.D.
cohort courses
Graduate Alabama Differential Out-of- State Fee
Graduate Out-of State Fee
Graduate Out-of-State Fee for students with .25 FTE or greater Graduate
Assistantship appointments.
$274.51 290.98
$315.68332.15
$100.00
$628.23
$0.00
2) MANDATORY FEES
Financial Aid Fee- Undergraduate
5% of applicable basic tuition
Financial Aid Fee- Graduate
5% of applicable basic tuition
Capital Improvement Trust Fund Fee
Green Fee
Health Fee
Athletic Fee
Activity and Service Fee
Technology Fee
Undergraduate Resident
Undergraduate Non-Resident
Undergraduate Qualified Alabama Resident
Graduate Resident
Graduate Non-Resident
Graduate Qualified Alabama Resident
5% of applicable basic tuition for undergraduate
students
5% of applicable basic tuition for graduate students
Per Credit Hour
$5.165.25
$25.6125.70
$10.1610.25
$13.7214.54
$45.1345.95
$18.7219.54
$6.768.76
$.75
$7.237.48
$19.3920.88
$13.3013.55
$5.165.25
$9.419.97
3) OTHER FEES
Admissions Deposit Fee
Application Fee
Collection of Overdue Accounts Fees
(non-refundable)
Collection Charge- 30+ days delinquent
Short Term Loan Collection Charges
Collection Agency
Diploma Replacement Fee
Distance Learning User Fee
(on-line course fee)
$200.00
$30.00
10.00%
6.00% initially
increased to 10.00% after
30 days
25%
$10.00
$15.00 per credit hour
32
Equipment and Facilities Fees and Fines
Excess Hour Fee- Applicable to students
who entered a postsecondary undergraduate
program at any institution of higher
education for the first time during the period
from fall 2009 through summer 2011
Excess Hour Fee- Applicable to students
who entered a postsecondary undergraduate
program at any institution of higher
education for the first time in fall 2011
Excess Hour Fee- Applicable to students
who entered a postsecondary undergraduate
program at any institution of higher
education for the first time in fall 2012
Fingerprinting
Identification Card (Nautilus Card)
Varies
$51.6652.53
per credit hour
50% of the undergraduate basic tuition fee for each credit hour in
excess of 120% of the number of credit hours required to
complete the baccalaureate degree
100% of the undergraduate basic tuition fee for each credit hour
in excess of 115% of the number of credit hours required to
complete the baccalaureate degree
$103.32105.07
per credit hour
100% of the undergraduate basic tuition fee for each credit hour
in excess of 110% of the number of credit hours required to
complete the baccalaureate degree
$103.32105.07
per credit hour
Cost
$10.00
Annual fee
Replacement Card
Intern Photo (including sales tax)
International Student SEVIS Fee
Late Payment Fee
Late Registration or Reinstatement Fee
Library Fines and Penalties
Materials and Supplies Fees
Non-Academic Services Provided Directly
to Students
$15.00
$5.00
$50.00
$100.00
Per semester fee
$100.00
Varies
Varies
Cost
Examples: credit card convenience fees, health services not
covered by the Health Fee, fees for duplicating, lost keys,
copyright material, breakage, standardized tests, etc.
Off-Campus Fees
Orientation Fee
Payment of Tuition in Installments- Service
Fee
Registration for Zero-Hours Course
Undergraduate or graduate
Returned Check Fee – for unpaid checks,
checks with insufficient funds
$0.00-$50.00
$50.01-$300.00
$300.01 and up
Testing
Cost
$50.00
$15.00 per installment
agreement
Same as fee for 1
credit hour
$25.00
$30.00
Greater of 5% or
$40.00
Cost
Third Time Repeat Fee
(in addition to basic tuition)
Transcript Fee
Established by BOG
Transient Student Fee-for accepting student
and processing admissions application
pursuant to s.1004.091
Transportation Access Fee
Fee is per distance learning course administered through Florida
Distance Learning Consortium Virtual Campus
$5.00
This fee only applies to courses on the Pensacola campus
and does not apply to on-line courses.
$8.00
$120.24122.00
$10.00
Authority: Sections 1009.24 and, 1009.26, 1009.285, 1009.286 F.S, BOG Regulations 7.001, 7.002, 7.003
and 7.008.
History- Formerly FAC Rule 6c6-4.008 adopted 5/18/03, Amended 8/18/03, 8/10/04, 8/18/05. Converted to
UWF/REG 4.008, 7/21/05. Amended 9/9/05, 8/18/06, 8/20/07, 1/9/08, 10/6/09, 10/5/10, 1/7/11, 10/10/11,
6/21/12,___________.
*On June 14, 2012 the UWF Board of Trustees approved an increase in the differential fee of 15%; from
$21.42 to $40.13. Tuition increases must also be approved by the Board of Governors before going into
effect. On June, 21, 2012 the Board of Governors considered the UWF differential fee and approved an
increase of 14% which equates to $38.88.
33
Action
UWF Board of Trustees Meeting
June 11, 2013
Issue:
Estimated FY 2013-14 Consolidated Operating Budget
Proposed action:
Approve and Authorize
____________________________________________________________________________
Background information:
The FY 2013-14 Consolidated Operating Budget for the University of West Florida is due to the Florida
Board of Governors in August 2013. The UWF budget incorporates State budget reductions as well as
local revenue growth, and overall reflects the strategic plans of the university. It contains the following
fund groups: Education and General, Auxiliaries, Contracts and Grants, Athletics, Student Activity,
Financial Aid, Concessions, Technology, and Board Approved Fees (Green Fee).
As a member of the State University System of Florida, UWF operates within the policies and rules of the
Legislature, the Florida Board of Governors, and the UWF Board of Trustees. The budget and funds
allocated in the UWF FY 2013-14 Consolidated Operating Budget are within the authority provided by
the 2013 General Appropriations Act and by Florida Statues.
Recommendations:
1.
Approve the estimated Operating Budget for the fiscal year ending
June 30, 2014 for both appropriated and non-appropriated funds.
2.
Authorize the President to make subsequent changes to the budget as needed, including
the changes between the estimated budget and the budget to be submitted to the Florida
Board of Governors by August 2013, and other changes during the fiscal year.
Implementation: N/A
Fiscal Implications: N/A
___________________________________________________________________________
Supporting documents:
Estimated FY 2013-14 Consolidated Operating Budget (1 page)
http://uwf.edu/trustees/Jun11_13/13Budget14.pdf
Prepared by: Ms. Valerie Z. Moneyham, University Budget Director, Budget & Financial Planning,
474-2041, [email protected]
Presenter:
Dr. Susan Stephenson, Vice President
34
University of West Florida
Estimated Consolidated Operating Budget Summary
For the Fiscal Year Ending June 30, 2014
Education
& General
Beginning Balance
Auxiliaries
Contracts
& Grants
Athletics
Student
Activity
Financial
Aid
Concessions
Technology
Board Approved
Fees
Total All Funds
$23,916,324
$18,879,772
$8,821,831
$1,099,767
$2,111,942
$6,941,505
$223,250
$1,465,022
$190,307
$63,649,720
Revenues & Transfers In:
1. State Appropriated Funds
2. Enhancement Trust Fund (Lottery)
3. Student Fee Trust Fund (Tuition)
4. Federal Grants Trust Fund (Education)
5. Federal Grants Trust Fund (Discretionary)
6. Sales of Goods & Services
7. Fees
8. Miscellaneous Receipts
9. Other Grants & Donations
10. Rent
11. U.S. Grants
12. City, County & State Grants
13. Other Revenue
14. Total Additions to Fund Balance
$61,650,488
$6,551,477
$45,553,439
$0
$0
$0
$0
$0
$0
$
$0
$0
$0
$0
$113,755,404
$0
$0
$0
$0
$0
$1,842,959
$9,010,038
$2,924,737
$0
$3
$ 32,389
,
$0
$0
$5,270,659
$19,380,782
$0
$0
$0
$0
$0
$1,656
$111,849
$1,310,870
$3,008,286
$0
$
$13,373,517
$12,200,219
$247,852
$30,254,249
$0
$0
$0
$0
$0
$12,500
$5,520,640
$1,291,040
$0
$3,500
$ ,
$0
$0
$0
$6,827,680
$0
$0
$0
$0
$0
$0
$3,548,879
$0
$0
$0
$
$0
$0
$0
$3,548,879
$0
$0
$0
$0
$0
$0
$2,000,000
$30,000,000
$0
$0
$
$55,000,000
$0
$130,000
$87,130,000
$0
$0
$0
$0
$0
$0
$0
$97,198
$0
$0
$
$0
$0
$0
$97,198
$0
$0
$0
$0
$0
$0
$1,557,666
$0
$0
$0
$
$0
$0
$20,000
$1,577,666
$0
$0
$0
$0
$0
$0
$193,800
$0
$0
$0
$
$0
$0
$1,200
$195,000
$61,650,488
$6,551,477
$45,553,439
$0
$0
$1,857,115
$21,942,872
$35,623,845
$3,008,286
$335,889
$
,
$68,373,517
$12,200,219
$5,669,711
$262,766,858
15. Total Resources Available
$137,671,728
$38,260,554
$39,076,080
$7,927,447
$5,660,821
$94,071,505
$320,448
$3,042,688
$385,307
$326,416,578
Expenditures & Transfers Out:
16. Salaries & Benefits
17. Other Personal Services (OPS)
18. Expenses
19. Other Capital Outlay (OCO)
20. Library Resources
21. Risk Management
22. Financial Aid
23. Debt Service
24. Carry Forward
25. Transfers
26. Fixed Capital Outlay (FCO)
27. Total Resources Used
$69,891,162
$8,069,836
$33,339,306
$0
$1,000,100
$706,795
$748,205
$0
$10,000,000
$0
$0
$123,755,404
$4,775,390
$2,634,767
$12,938,387
$192,594
$0
$0
$0
$0
$0
($400,000)
$599,808
$20,740,946
$5,869,688
$2,581,201
$23,338,774
$67,134
$0
$0
$0
$0
$0
($400,000)
$0
$31,456,797
$2,189,729
$278,813
$2,064,738
$0
$0
$0
$0
$0
$0
$2,294,400
$0
$6,827,680
$1,437,372
$943,347
$905,888
$6,800
$0
$0
$0
$0
$0
$255,472
$0
$3,548,879
$0
$0
$88,000,000
$0
$0
$0
$0
$0
$0
($1,000,000)
$0
$87,000,000
$0
$0
$117,632
$0
$0
$0
$0
$0
$0
$0
$0
$117,632
$0
$141,334
$1,441,996
$1,325,166
$0
$0
$0
$0
$0
$0
$0
$2,908,496
$0
$0
$175,000
$0
$0
$0
$0
$0
$0
$0
$0
$175,000
$84,163,341
$14,649,298
$162,321,721
$1,591,694
$1,000,100
$706,795
$748,205
$0
$10,000,000
$749,872
$599,808
$276,530,834
$13,916,324
$13,916,324
$17,519,608
$17,519,608
$7,619,283
$7,619,283
$1,099,767
$1,099,767
$2,111,942
$2,111,942
$7,071,505
$7,071,505
$202,816
$202,816
$134,192
$134,192
$210,307
$210,307
$49,885,744
$49,885,744
Ending Balance
35
Action
UWF Board of Trustees Meeting
June 11, 2013
Issue:
2013-14 Update to the University of West Florida (UWF) Work Plan
Proposed action:
Approve for Submission to the Board of Governors
______________________________________________________________________________
Background information:
In response to Board of Governors Regulation 2.002, the University of West Florida (UWF)
Board of Trustees is required to submit annual updates to its University Work Plan for
consideration by the Board of Governors. The Work Plan is designed to “outline the university’s
top priorities, strategic directions, and specific actions and financial plans for achieving those
priorities, as well as performance expectations and outcomes on institution and System-wide
goals.” The Board of Governors has indicated that each university’s Work Plan should “reflect
the institution’s distinctive mission and focus on core institutional strengths within the context
of State University System goals and regional and statewide needs.”
UWF submitted its original University Work Plan in 2010-11, with updates provided in 2011-12
and 2012-13. The 2013-14 update was due on May 17, 2013, prior to the Board of Trustees’
regularly scheduled meeting. Therefore, the attached draft was submitted pending Board of
Trustees’ approval. Key components of the final approved plan will be presented to the Board
of Governors on June 19, 2013.
Similar to the last update, the 2013-14 update to the UWF Work Plan is organized around three
concepts: (1) academic quality, (2) operational efficiency, and (3) return on investment. The
update includes information related to strategy (mission, vision, strategy, strengths and
opportunities, and key initiatives and investments), key performance indicators, and operations
(fiscal information, enrollment planning, and academic program coordination).
Recommendation:
Approval for submission to the Board of Governors
Implementation Plan:
Each update to the University Work Plan focuses primarily on
UWF priorities, key initiatives and investments, and targets for
select metrics for the next one to three years, with statutorily
required enrollment estimates for five years.
Fiscal Implications:
The University is expected to demonstrate that appropriate
resources are directed to support the priorities outlined in the
Plan. UWF has not included a request for Tuition Differential for
2013-14 in the update to the University Work Plan.
______________________________________________________________________________
36
Supporting documents:
BOG Regulation 2.002 University Work Plans and Annual Reports (2 pages)
http://flbog.edu/documents_regulations/regulations/2002 University Work Plans and Annual
Reports.pdf
2013-14 Update to University of West Florida Work Plan (Pending UBOT Approval) 19
pages)
http://uwf.edu/academic/botagendaitems/2013_05_31_UWF_2013_14_Workplan_DRAFT_Pe
nding_UBOT_Approval.pdf
PowerPoint Presentation [to be added]
Prepared by:
Dorothy J. Minear, Sr. Associate Vice President, ASPIRE
(Accreditation, Strategic Planning, and Institutional Research & Effectiveness)
474-2035, [email protected]
Presenter:
Dorothy J. Minear, Ph.D.
37
Action
UWF Board of Trustees Meeting
June 11, 2013
Issue:
Resolution in recognition of distinguished service
Proposed action:
Adopt
Background information:
Dr. Chris Pomory, President of the UWF Faculty Senate has served
the students, staff and faculty as a member of Academic Affairs Committee on the University of
West Florida Board of Trustees since 2011. His term as Faculty Senate President will expire in
August. Today is an opportunity to recognize and commend him for going above and beyond to
serve at UWF.
Recommendation:
Adopt
Implementation Plan: N/A
Fiscal Implications:
N/A
Supporting documentation:
Resolution will be read during the meeting and spread upon the pages of the minutes.
Prepared by: Faye H. Bowers, Executive Specialist, 474 2009, [email protected]
Presenter:
Lewis Bear, Jr., BOT Chair
38
Informational
UWF Board of Trustees
June 11, 2013
Issue:
Legislative Update
Proposed Action:
Informational
Background Information:
The Assistant Vice President will provide an update and discuss
the 2013 Legislative Session.
Recommendation:
None
Implementation Plan:
None
Fiscal Implications:
None
Supporting documents:
Letter from Governor Rick Scott (58 pages)
http://uwf.edu/trustees/Jun11_13/LTRR.Scott.pdf
Prepared by: Janice Gilley, Assistant Vice President for Government & Community Relations,
474-2218, [email protected]
Presented by: Janice Gilley, Assistant Vice President
39
Informational
UWF Board of Trustees Meeting
June 11, 2013
Issue:
Business Enterprises, Inc. (BEI) Update
Proposed action:
Informational
______________________________________________________________________
Background information:
UWF Business Enterprises, Inc. (BEI) is a non-profit direct support organization (DSO) created to
benefit the University of West Florida. Each direct-support organization is authorized to enter
into agreements to finance, design and construct, lease, lease-purchase, purchase, or operate
facilities necessary and desirable to serve the needs and purposes of the University (Refer to
attached 2012 Florida Statue 1004.28)

University Park and Northwest Retirement Village – The Master Developer(s) selection
process continues. The project schedule will be presented at this meeting. The plan will
be to have the Master Developer(s) in attendance at the September 20 th Board meeting.

East Gate Campus Development – Student Housing, Hotel/Conference Center, and
Restaurants.
o Finance Authority – undetermined as of May 31.
o Three (3) consultants have provided guidance to BEI as follows:
 Financial – George K. Baum, Denver, CO (Lee White)
 Legal – McDonald Fleming and Moorhead, Pensacola, FL (Steve
Moorhead)
 Unrelated Business Income Tax – Crowe Horwath LLP, Chicago, IL
o Next Steps – Management Agreement between BEI and Developer; Hotel Mgmt.
Public Solicitation.
o Schedule and Groundbreaking – see support document.

University Dining Services – Completed renegotiation of Chartwell’s Dining contract
BEI Plans to follow the model used successfully by the Florida Gulf Coast University by
executing Management and Operation Agreements resulting with the UWF Bookstore,
Dining, Parking and Transportation Services consolidated within a single financial
umbrella and create financial assignment schedules for each function. UWF employees
will not be affected.

Parking and Transportation Services (P.A.T.S.) – the April 12 BEI Board of Directors
(BOD) meeting included “information” item to transfer this function to BEI. The August
23 BEI BOD meeting will include an “action” item to transfer this function to BEI
40
resulting in a future amendment of the Master Lease Agreement, and execution of a
Master Operating Agreement.
o Financial Strength – consolidating the P.A.T.S with the current B.E.I. holdings of
Bookstore, Dining Services, and Scenic Hills Country Club secured within a single
Balance Sheet will be beneficial for debt issuance. Positions UWF BEI to have a
good credit rating and minimize costs associated with financing Parking and
Transportation capital projects
o Amend the Master Sublease Agreement between the University and BEI to add
an estimated sixty-five (65) acres on on-grade parking lots to the properties
leased to BEI. A total of two-hundred thirteen and five-tenths (213.5) acres will
have been leased upon execution of this amended agreement. Note: University
Park and Northwest Retirement Village development sites will require future
additional amendments.
o Management and Operation – this function will be assigned to BEI pursuant to
the provisions of the Master Management Agreement executed December 9,
2011. The University will continue to be responsible for day-to-day operations
under a Master Operating Agreement. A single integrated parking system
comprising on-grade and structured parking garages will be created to avoid
competition between the two (2) parking options.
_______________________________________________________________________
Supporting documents:
All items listed below are included in this single PDF. (48 pages)
http://uwf.edu/trustees/Jun11_13/BEI_Update.pdf






Excerpt from Florida Statute 1004.28
East Campus Development Consultant References – George K. Baum (financial),
McDonald Fleming & Moorhead (legal), and Crowe Horwath LLP (taxes)
Schedule - East Argonaut Village – As of May 31, 2013
University Park and NW Retirement Village Schedule, Campus Aerial View – 2012,
Campus Master Plan Update – Illustrating the Perimeter Loop Roadway Extension;
Interior Roadway Modifications; Proposed Golf Cart Bridge location across Thompson
Bayou; University Park, and April 17 East Campus Development Site Plan
Parking and Transportation Services – Projections of Revenue and Expenses, March 31,
2013
Master Lease Agreement, March 2012
Prepared by:
Dr. Jim Barnett, Assoc. V.P. Facilities, and Interim C.E.O. of B.E.I.
Presenter:
Dr. Jim Barnett
41
Informational
UWF Board of Trustees
Board of Trustees
June 11, 2013
Issue: CITF Updated Project List
Proposed action: Informational only
_____________________________________________________________
Background information:
On Wednesday, May 8th, the University received communication from the Board of Governors staff
indicating that BOG would be considering the distribution of the cash portion of the Capital
Improvement Fee Trust Fund to SUS institutions and that UWF’s pro rata share is $2,217,311. The
University was invited to report specific projects to fund from this allocation.
On Thursday, May 16th, an ad hoc meeting of the Student Life and Services Facility committee was
convened to review an update to the CITF project list proposed by senior staff that realigns UWF’s
project list with the available allocation while supporting the strategic facility plan. This committee is the
mechanism by which we ensure that Student Government has an active voice in the process. It was
proposed that the Tennis Complex project be restructured in two phase with Phase I being site
development and Phase II being court and stadium construction. The table below presents the revised
project list and cost estimates. The top section is the proposed FY14 projects and the bottom section is a
portion of the FY15 and beyond list. The committee, with six students representing Student Government
and six staff, voted unanimously to approve this update.
Priority by First
Department/Project
Ranking
1
East Athletic Complex Site Development
2
RSS Recreation Complex-Phase II
1
2
3
FY15 and Beyond
Tennis Complex
Student Union Phase 1
RSS Recreation Complex-Phase I
Recommendation:
Projected Cost
Running Total
$
$
1,117,311.00 $
1,100,000.00 $
1,117,311.00
2,217,311.00
$
$
$
4,229,154.00 $
20,000,000.00 $
3,203,000.00 $
4,229,154.00
24,229,154.00
27,432,154.00
None
Implementation Plan: Planning and construction of CITF funded projects will go forward according to
scheduling priorities managed by Facilities Planning and Development .
Fiscal Implications:
The revised submittal puts UWF in position to receive the CITF in a timely
fashion.
______________________________________________________________________________
Supporting documentation:
Prepared by: Dr. James R. Hurd, Senior Associate Vice President for Student Affairs, (850)474-2214,
[email protected]
Presented by: Dr. Kevin Bailey, Vice President for Student Affairs, (850)474-2214, [email protected]
42