WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
DISTRICT OFFICE · 5844 OLD PASCO ROAD · SUITE 100 · WESLEY CHAPEL, FLORIDA 33544
WATERGRASS COMMUNITY
DEVELOPMENT DISTRICT I
BOARD OF SUPERVISORS
MEETING
OCTOBER 15, 2014
WATERGRASS COMMUNITY
DEVELOPMENT I DISTRICT AGENDA
OCTOBER 15, 2014 at 6:00 PM
at the offices of SB Associates,
located at 2940 Sports Core Circle,
Wesley Chapel, Florida 33544
District Board of Supervisors
Paul Nettina
Craig Weber
Arlene Elmore
Reggie Pelletier
Vacant
Chairman
Vice Chairman
Asst. Secretary
Asst. Secretary
District Manager
Kristen Suit
Rizzetta & Company, Inc.
District Attorney
John Vericker
Straley & Robin
District Engineer
Ed Rogers
Heidt Design, LLC
All Cellular phones and pagers must be turned off during the meeting.
The District Agenda is comprised of six different sections:
The meeting will begin promptly at 6:00 p.m. with the first section which is called Audience Comments on Agenda
Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the
District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not
obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS
A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT
MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called the Business
Administration section and contains items that require the review and approval of the District Board of Supervisors as a
normal course of business. The third section is called Business Items. The business items section contains items for
approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis.
Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing.
During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one
comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by
contacting the Manager’s office at (813) 994-1001 at least seven days in advance of the scheduled meeting. Requests to
place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14)
days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager,
Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board
action. The fifth section which is called Audience Comments on Other Items provides members of the audience the
opportunity to comment on matters of concern to them that were not addressed during the meeting. The same guidelines
used during the first audience comment section will apply here as well. The final section is called Supervisor Requests.
This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential
needs.
Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow
staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations
prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate
in this meeting is asked to advise the District Office at (813) 994-1001, at least 48 hours before the meeting. If you are
hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting
the District Office.
Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be
based.
WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
DISTRICT OFFICE • 5844 OLD PASCO ROAD • SUITE 100 • WESLEY CHAPEL, FL 33544
October 7, 2014
Board of Supervisors
WaterGrass Community
Development District I
REVISED AGENDA
Dear Board Members:
The regular meeting of the Board of Supervisors of the WaterGrass Community
Development District I will be held on Wednesday, October 15, 2014 at 6:00 p.m. at the
WaterGrass Clubhouse, located at 32711 Windlestraw Drive, Wesley Chapel, Florida 33545. The
following are the advance agenda for this meeting:
1.
2.
3.
4.
5.
6.
7.
8.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
A.
Consideration of Minutes of the Board of Supervisors’
Meeting held on September 17, 2014…………………………….Tab 1
B.
Consideration of Operation and Maintenance Expenditures
for September 2014………………………………………………Tab 3
BUSINESS ITEMS
None
STAFF REPORTS
A.
District Counsel
B.
District Engineer
C.
District Manager
AUDIENCE COMMENTS ON OTHER ITEMS
SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions,
please do not hesitate to call me at (813) 994-1001.
Very truly yours,
Kristen Suit
District Manager
cc.
John Vericker, Straley & Robin
Ed Rogers, Heidt Design, LLC
Tab 1
WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
September 17, 2014 – Meeting Minutes
Page 1
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MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the
person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to
be based.
WATERGRASS
COMMUNITY DEVELOPMENT DISTRICT I
The regular meeting of the Board of Supervisors of WaterGrass Community
Development District I was held on Wednesday, September 17, 2014 at 6:00 p.m. at the
WaterGrass Club, located at 37211 Windelstraw Drive, Wesley Chapel, FL 33545.
Present and constituting a quorum:
Paul Nettina
Craig Weber
Arlene Elmore
Reggie Pelletier
Board Supervisor, Chairman
Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary
Board Supervisor, Assistant Secretary
Also present were:
Scott Brizendine
Kristen Suit
John Vericker
Audience
FIRST ORDER OF BUSINESS
District Manager, Rizzetta & Company, Inc.
District Manager, Rizzetta & Company, Inc.
District Counsel, Straley & Robin
Call to Order
Mr. Brizendine called the meeting to order and performed roll call confirming a quorum.
SECOND ORDER OF BUSINESS
Audience Comments on Agenda Items
Audience comments were entertained regarding various maintenance issues and the
processing of payments to the landscaping firm. Mr. Vericker confirmed that the Board was
within its legal parameters to extend the contract verbally and as long as the work is being
performed the invoices can be processed. It was noted that both the Board and Staff verify that
the work is being done prior to payment. It was further noted that the Board has started the
process to go out to bid for landscaping.
THIRD ORDER OF BUSINESS
Consideration of the Minutes of the
Board of Supervisors’ Meeting held on
August 20, 2014
On a Motion by Mr. Weber, seconded by Mr. Pelletier, with all in favor, the Board of
Supervisors approved the minutes of the Board of Supervisors’ meeting held on August 20,
2014 as presented for WaterGrass Community Development District I.
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WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
September 17, 2014 – Meeting Minutes
Page 2
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FOURTH ORDER OF BUSINESS
Consideration of the Operation and
Maintenance Expenditures for August
It was stated that the August Expenditures were distributed under separate cover with
hard copies available at the meeting.
On a Motion by Mr. Nettina, seconded by Mr. Weber, with all in favor, the Board of
Supervisors approved the Operation and Maintenance Expenditures for August ($43,838.57)
for WaterGrass Community Development District I.
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FIFTH ORDER OF BUSINESS
Consideration of Resolution 2014-06,
Setting the Meeting Schedule for Fiscal
Year 2014/2015
Mr. Brizendine presented Resolution 2014-06, noting that historically the District has met
on the third Wednesday of each month at 10:00 a.m. at the offices of SB Associates. A brief
discussion ensued regarding the desire of residents for meetings to be held during the evening at
the clubhouse, and a request that was made by one of the incoming resident Board Supervisors
for the meetings to continue to be held at 10:00 a.m. It was decided to schedule the October and
November meetings and let the new Board set the schedule for the remainder of the fiscal year.
On a Motion by Mr. Pelletier, seconded by Mr. Weber, with all in favor, the Board of
Supervisors approved Resolution 2014-06, setting the meeting schedule for the months of
October and November on the third Wednesday of the month at 6:00 p.m at the WaterGrass
Club, located at 37211 Windelstraw Drive, Wesley Chapel, FL 33545 for WaterGrass
Community Development District I.
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SIXTH ORDER OF BUSINESS
Discussion on Landscape Maintenance
Mr. Brizendine stated that Mr. Brown from his office has prepared a draft landscape
maintenance bid package for WaterGrass II as it has met the threshold requiring it to go through
a formal bid process to select a landscape maintenance firm. However, WaterGrass I does not
have to utilize the formal process, so it is up the Board to decide how it would like to proceed. A
brief discussion ensued and it was decided to utilize the same process in both Districts and to
time the final decision on selection of the firm so that the new Board makes the selection. It was
also decided to continue to have Vivicon perform the landscape services in the interim. Mr.
Brizendine asked that a Board member work with him to finalize the bid specs.
On a Motion by Mr. Weber, seconded by Mr. Pelletier, with all in favor, the Board of
Supervisors authorized Staff to prepare a bid package and submit the RFP advertisement for
landscape maintenance services with a due date just prior to the November meeting date and
authorized Mr. Weber to work with Management to finalize the documents for WaterGrass
Community Development District I.
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September 17, 2014 – Meeting Minutes
Page 3
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SEVENTH ORDER OF BUSINESS
Consideration of Resolution 2014-08,
Designating Assistant Secretaries
Mr. Brizendine sated that Kristen Suit will be working with him on this District and
asked that she be appointed as an Assistant Secretary for signatory purposes. He recommended
that Ms. Elmore, Mr. Pelletier and he remain as Assistant Secretaries as well.
On a Motion by Mr. Nettina, seconded by Mr. Weber, with all in favor, the Board of
Supervisors approved Resolution 2014-08, designating Arlene Elmore, Reggie Pelletier,
Scott Brizendine and Kristen Suit as Assistant Secretaries for WaterGrass Community
Development District I.
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EIGHTH ORDER OF BUSINESS
Consideration of Resolution 2014-08, ReDesignating a Public Depository
Mr. Brizendine stated that currently the District is with Wells Fargo Bank and he is
recommending that the District switch to SunTrust Bank as Rizzetta has a good working
relationship with them and they do not charge the Districts any fees and Wells Fargo does.
On a Motion by Mr. Weber, seconded by Mr. Nettina, with all in favor, the Board of
Supervisors approved Resolution 2014-08, designating SunTrust Bank as the public
depository for WaterGrass Community Development District I.
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NINTH ORDER OF BUSINESS
Staff Reports
A.
District Counsel
Mr. Vericker stated that the District is in good shape legally and not involved in
any law suits, so he will be focusing on assisting Management with the landscape
bid process.
B.
District Engineer
Not Present
C.
District Manager
Ms. Suit reviewed the difference between an HOA meeting and a CDD meeting.
TENTH ORDER OF BUSINESS
Audience Comments
A request was made for documents from the monthly landscape inspections to be
provided to a resident and a request made that monthly reporting be part of the new contract.
Mr. Vericker stated that he would include a requirement in the new contract for monthly written
reports. Another member of the audience requested that the contract include a clause allowing
for retaining a portion of payment for poor performance. It was noted that there are firms that
can be hired to complete the necessary third party inspection required before payment can be
withheld; however, there is a cost to the District.
WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
September 17, 2014 – Meeting Minutes
Page 4
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Mr. Brizendine stated that he has worked with several Districts that have used this
process and while some liked the results; others have not.
Concern was expressed with various maintenance related items, continued planting of
Oak trees between the sidewalk and streets, the upcoming election and replacement of the vacant
seat, the budgeting process, and the percentage of completion of WaterGrass I. It was noted that
Districts do not have regulatory authority and any decisions on the types of trees installed etc.
must be approved by the County based on its street tree ordinance. The Developer indicated that
it would research other options for future development areas. They also stated that they would
look into the concerns with pressure washing and explained that fences behind resident homes
where access is not available will not be done. Residents were encouraged to bring maintenance
issues to the attention of either the Management or Developer by providing pictures and
addresses between meetings. It was noted that vacant lots cannot be maintained by the District
and there are only approximately 30 lots left to develop in CDD I.
ELEVENTH ORDER OF BUSINESS
Supervisor Requests
Mr. Pelletier sought and received confirmation that the transition period from Mr.
Brizendine turning over the Management of the District to Ms. Suit would be over the next
couple of months.
TWELFTH ORDER OF BUSINESS
Adjournment
On a Motion by Mr. Pelletier, seconded by Mr. Nettina, with all in favor, the Board of
Supervisors adjourned the meeting at 7:05 p.m. for WaterGrass Community Development
District I.
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____________________
Assistant Secretary
___________________________________
Chairman/Vice Chairman
Tab 2
WATERGRASS COMMUNITY DEVELOPMENT DISTRICT I
DISTRICT OFFICE · 5844 OLD PASCO ROAD · SUITE 100 · WESLEY CHAPEL, FLORIDA 33544
Operation and Maintenance Expenditures
September 2014
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from September 1, 2014 through September 30, 2014. This does not
include expenditures previously approved by the Board.
The total items being presented:
Approval of Expenditures:
__________________________________
______
Chairman
______
Vice Chairman
______
Assistant Secretary
$7,112.26
WaterGrass Community Development District I
Paid Operation & Maintenance Expenses
September 1, 2014 Through September 30, 2014
Vendor Name
Check Number Invoice Number
Pasco County Utilities
2438
Summary 08/14
Times Publishing Company
2439
Withlacoochee River Electric Cooperative, Inc.
Withlacoochee River Electric Cooperative, Inc.
Report Total
Invoice Description
Invoice Amount
Water Summary 08/14
$
39.21
$
99.46
2440
I1004211006-0910 Acct # 1000552464 Legal
Advertising 09/14
0288 112-002
Monthly Installment 09/14
$
1,100.00
2440
Summary Bill 08/14 Summary Bill 08/14
$
5,873.59
$
7,112.26