girlygirl P.A.R.T.S 5k Run/Walk 2014 TEAM PACKET Saturday~ September 27, 2014 ~ 8:30am Sandwich Boardwalk, Sandwich, MA Screaming to Silence Ovarian Cancer All Money raised is allocated to Dana-Farber Cancer Institute for the research of a pre-screening tool for ovarian cancer. Event Details www.girlygirlparts.net Back again THIS YEAR: V.I.P. TENT FOR TEAMS THAT RAISE $3,000 OR MORE! Teams that raise $3,000 or more will have preferred access to our V.I.P. TENT. This tent will include exclusive treats and activities for our most valued fundraisers! You will have to gain access to our tent to find out what is in store for your team. You will relax and create special memories knowing you have helped make a huge difference in our fight! NOTE: Your registration fee does not count towards your team’s total. The $3,000 must be money raised outside of registration fees. girlygirl P.A.R.T.S 5k Run/Walk WHAT: girlygirl P.A.R.T.S 5k Run/Walk for Ovarian Cancer WHEN: Saturday, September 27, 8:30 am 6:30-8:00 Registration & Packet Pick- up *Friday, September 26 Packet Pick- up 4-6:30pm -Make your race day easier. Pick up your race numbers & t shirts. Drive the course the night before & enjoy the sunset on the beach 8:00-8:30 Opening Remarks & Prayers of Remembrance 8:30am Run /Walk Starts 10:00 am Awards WHY: Jill Di-Tommaso and Laura Smith founded girlygirl P.A.R.T.S to raise awareness about ovarian cancer. All money raised is allocated to Dana-Farber Cancer Institute for the research of a pre-screening tool for ovarian cancer. WHERE: Town Neck Beach, Sandwich Boardwalk, Sandwich MA 02563 CONTACT: girlygirl P.A.R.T.S 5k Run/Walk PO Box 12 Sandwich, MA 02537 Race Director: Trish Cundiff [email protected] (508) 681-8555 START YOUR TEAM TODAY! 1. 2. 3. 4. 5. 6. 7. 8. 9. Your TEAM CAPTAIN should register first at www.active.com. As the captain registers there is an area to create your team. Once the team name has been created, all team members will register for the race individually. They will have an opportunity during registration to choose their team name from a list of teams. They are then part of your team! ONLINE FUNDRAISING PAGE! Your TEAM CAPTAIN can create an online fundraising page thru www.active.com On the registration page, you can scroll down and click on “Click here to donate to girlygirl P.A.R.T.S” Along the top line, your TEAM CAPTAIN can choose “Become a fundraiser”. Once on this page, your TEAM CAPTAIN can choose “Create a Fundraising Team”. Active.com will guide you in the steps to design a simple page to streamline your fundraising abilities. Now that your TEAM CAPTAIN has created the ONLINE FUNDRAISING PAGE, your team can click on “Click here to donate to girlygirl P.A.R.T.S”. Once on this page, they can choose a team name from the list of fundraisers to support. You are on your way! Any questions? Call or email Trish Cundiff 508-681-8555 [email protected] Your girlygirl P.A.R.T.S Team will help raise awareness and money to fight this silent disease. Families, neighbors, small companies and large corporations all contribute to this event’s success. It takes everyone’s commitment. You and your team can set a goal. It may be to raise awareness. It may be to recruit 100 members. It may be to raise $100 or $1,000. We hope this packet and this event will inspire you to do things you never thought possible. TEAM FUNDRAISING GUIDELINES 1. Please make sure each team member registers and submits entry fees as an individual. You can register online www.active.com . You can register by mail. You can register at the Friday, September 26, 4-6:30pm packet pick-up. You can register Saturday, September 27, 6:308:00am on race day. 2. All team members must register under your team name. 3. All teams must designate a TEAM CAPTAIN. Email Trish Cundiff [email protected] to tell her your team captain’s name. Team Captain is responsible for communicating with the race director. 4. Team Captain’s Log: Use this form to record and submit offline (cash/check) donations collected by your team members. You may need additional Captain’s Logs. 5. Employer matching gifts are a great way to quickly double your fundraising power. Check with the administrator of your employer’s Matching Gifts Program. 6. To be eligible for TEAM FUNDRAISING awards, all donations must be received by September 27, 2014. HIGHEST TEAM FUNDRAISING Awards will be announced by October 10, 2014. 7. TEAM SPIRIT AWARDS will be awarded the day of the race. Get your team costumes, tshirts, hats…whatever will inspire you and others to get to the finish line! 8. Prizes are yet to be determined. They will be posted on our web site: www.girlygirlparts.net girlygirl P.A.R.T.S 5k Run/Walk Ten Fundraising Tips 1. Set a fundraising goal for your team. Ask your friends to help you reach it. If each person on your team asked their friends to donate $10, you can make a powerful impact. 2. Use social networking pages to help you. Facebook, MySpace. This will help raise money and awareness. 3. Letter writing campaign online or through the mail. We have a sample letter in our packet to help you get started. You can include stamped self addressed envelopes in your letters to make it easier for your friends and family to respond. 4. Explain your cause. Let them know you are raising money for a pre-screening tool for ovarian cancer. If you have a personal connection, share it. You will be helping to raise much needed awareness about the disease. 5. Share your online fundraising page thru email or facebook. You can include a link to make it easier for people to donate online. 6. Hold an EVENT! Hold a car wash or bake sale to raise money for your team. You will not only raise money but create lots of memories and laughs. 7. Dedicate a special occasion to girlygirl P.A.R.T.S fundraising. If you have a birthday or anniversary ask people to make a donation instead of a gift. 8. Be persisitent and considerate. Make follow-up calls, send email notes or visit in person to let people know how important this cause is to your team. Keep them posted on your progress towards your team’s goal. 9. Always say “THANK YOU!” Whether they say yes or no. Thank them for their generosity if they donate. Leave the door open for them to give in the future if they say no. 10. Contact us if you need help:[email protected] or www.girlygirlparts.net CREATE MEMORIES WITH YOUR TEAM WHILE MAKING A DIFFERENCE! RAISE $800 IN 8 STEPS: STEP 1: Sponsor yourself for $25 STEP 2: Send a letter/email to friends & family *Ask 4 family members for $25 *Ask 5 friends for $15 STEP 3: Ask 3 co-workers to sponsor you for $25 each *Ask about your company’s matching program STEP 4: You are halfway there! Send a mass mailing to ALL of your contacts. Update them on your progress. You can include a link to your team’s fundraising page. *Recruit another 5 donations of $25 STEP 5: Ask 5 of your favorite businesses to sponsor you for $50 each. *Coffee shop, ice cream parlor, restaurant, dry cleaners STEP 6: Tell 5 neighbors about your participation in the girlygirl P.A.R.T.S 5k Run/Walk. Encourage them to sponsor you for $25 each. STEP 7: Send a reminder letter or email to all those who have not donated. STEP 8: Email everyone an email to update them on your team’s progress. Ask them to help you reach your goal! GOOD LUCK & BE CREATIVE! Sample fundraising letter Dear________ On Saturday, September 27, 2014, about 1,000 women, men and children will participate in the girlygirl P.A.R.T.S 5k Run/Walk. This event is being held to raise money for the research of a prescreening tool for ovarian cancer. All the money raised is allocated to Dana-Farber Cancer Institute for this purpose. This 5k will also raise awareness about ovarian cancer. I will be participating as a member of (YOUR TEAM NAME) and my personal fundraising goal is $_____. I am running/walking in honor of ______. I would appreciate any support you are able to give me for this cause. Did you know: *Ovarian cancer is the deadliest gynecologic cancer. It strikes more than 22,000 women in the United States and kills approximately 15,000 each year. *Currently, there is no early detection test for ovarian cancer. *Most women with ovarian cancer (75%) are diagnosed after the disease has reached an advanced stage (stage 3 or 4). The symptoms of ovarian cancer are vague or “silent”. *Ovarian cancer usually cannot be detected during a routine pelvic exam or pap test. girlygirl P.A.R.T.S (Pre-Screening, Awareness, Required, To, Silence) first successful event was held in Sandwich, MA in 2009. Since then, the group has raised over $200,000 that has been dedicated directly to Dana-Farber Cancer Institute. There have been over 1,250 past participants involved with the walk/run. It has generated funds and awareness to battle this silent disease. I am proud to be a part of this powerful event. If a pre-screening tool became reality, we could identify high risk women and take preventative action. This would save so many lives and so much heartache. Checks should be made payable to Dana-Farber Cancer Institute. Please include girlygirl P.A.R.T.S 5k in your memo. Donations are tax deductible. girlygirl P.A.R.T.S is a 501 3c organization. I appreciate your consideration. I hope you have gained some awareness. If you have been inspired to register to run or walk yourself, please visit www.active.com to register! Sincerely, TEAM CAPTAIN’S LOG To compete for Team Fundraising Awards: 1. Write all Team Members’ Donations on the form. 2. Complete the Captain’s Log 3. Mail Log to be received by 9/27 or deliver in person on Race Day 9/27. Mailing Address: PO Box 12, East Sandwich, MA 02537 Team Name Team Captain’s Name Contact Phone Email Address Mailing Address Team Member Name Telephone # Email Total Raised MY TEAM RAISED $____________________