Schedule of Decisions Cabinet Meeting 4 November 2014

Schedule of Decisions
Cabinet Meeting
4 November 2014
Introduction
This schedule sets out the decisions to be made by the Cabinet at its meeting on
4 November 2014.
The Cabinet is comprised of;
Councillors Mick Henry; Catherine Donovan; Angela Douglas; Mary Foy; Martin Gannon;
Malcolm Graham; Linda Green; John McElroy; Michael McNestry and Peter Mole
The decisions listed in the schedule include Key and Non Key decisions.
A Key decision is one which is likely to; result in the Council incurring expenditure, or
making savings in excess of £250,000 OR to have significant impact on two or more
wards.
A Non Key decision is either a decision which does not meet the criteria of a Key decision
OR is a recommendation to Council, whereby Cabinet will be recommending to Council
the adoption or amendment of a policy.
The schedule also sets out which decisions will be made in private.
Anyone wishing to comment or make representations on any item in this schedule should
contact the Strategic Director, Legal and Corporate Services at Gateshead Council, Civic
Centre, Regent Street, Gateshead NE8 1HH (telephone 0191 433 2100).
Publication Date:
8 October 2014
Published by Democratic Services
Gateshead Council
Civic Centre
Regent Street
Gateshead
NE8 1HH
2
SCHEDULE OF DECISIONS
CABINET MEETING – 4 NOVEMBER 2014
1.
Issue
Abbotsford Road
Key decision
Purpose
To seek approval to the
freehold sale of Abbotsford
Road
Contact:
Steven Hayles
Property Manager
Tel: 0191 433 3466
Email:
[email protected]
Meeting Type
This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. "In relation to the “exempt” information, it has been determined
that the public interest in maintaining the exemption outweighs
the public interest in disclosing the information because
disclosure would adversely impact the authority’s ability to
manage its commercial financial and business affairs."
Documents
to be
submitted to
the decision
making body
Report to Cabinet
3
2.
Key decision
Meeting
Type
Documents
to be
submitted to
the decision
making body
3.
Key decision
Issue
Contract for Human
Resources And Payroll
Management System
Software
Purpose
To gain cabinet approval to
accept the recommended
tender.
Documents
to be
submitted to
the decision
making body
Tel: 0191 4335961
Email:
[email protected]
Open to the public
Cabinet Report
Issue
Contract for the Lease of
Fitness Equipment for
various leisure facilities
across the borough of
Gateshead
Purpose
To gain cabinet approval to
accept the recommended
tender.
Meeting
Type
Contact:
Deborah McNulty
Corporate Procurement Manager
Contact:
Deborah McNulty
Corporate Procurement Manager
Tel: 0191 4335961
Email:
[email protected]
Open to the public
Cabinet Report
4
4.
Key Decision
Issue
Contact:
Selective Part – Night Street Ian Gibson
Lighting
Traffic Planning Manager
Tel: 0191 433 3100
Purpose
Approval sought to switch off
street lights on certain roads Email:
[email protected]
at certain times.
Approval sought to consult
wrt strategy for dimming
street lights in residential
areas
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Cabinet report
5.
Issue
Contact:
Gateshead Review of
Lindsay Murray
Service Director, Communities,
Key Decision Community Centres –
Implementation of Phase 3
Neighbourhoods and Volunteers
Purpose
Tel: 0191 433 2794
The purpose of the report is
to update Cabinet on the
implementation of Phases 2 Email:
[email protected]
and 3 and present options
for the remaining centres in
phase 3.
Meeting Type The report should be considered when the meeting is open to the
public. The options for implementation that Cabinet will be asked
to agree will be based detailed area analysis, consultation with
councillors through Ward Liaison Meetings and discussions with
Community Centre Management Committees.
Documents
to be
submitted to
the decision
making body
Report
Cabinet Report appendix
Summary of the options
Summary of the status of each community centre
5
6.
Key Decision
Issue
Gateshead Town Centre
District Energy Scheme –
Purpose
To seek approval to appoint
contractors to supply and
maintain combine heat and
power engines, and to
construct the multi-utility
network for Gateshead
Town Centre district energy
scheme.
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Contact:
Peter Udall,
Service Director, Property and
Design Services
Tel: 0191 433 2901
Email:
[email protected]
A detailed report (and such other documents as may be relevant
to and required to the decision) will be submitted to Cabinet.
6
7.
Key Decision
Issue
Housing Repairs and
Maintenance Contract
Purpose
To seek Cabinet approval to
the extension of Council
Housing Repairs and
Maintenance contract
Contact:
Peter Udall
Service Director Property and
Design
Tel: 0191 433 2901
Email:
[email protected]
Meeting Type *This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. "In relation to the “exempt” information, it has been determined
that the public interest in maintaining the exemption outweighs
the public interest in disclosing the information because
disclosure would adversely impact the authority’s ability to
manage its commercial financial and business affairs."
Documents
to be
submitted to
the decision
making body
Report to Cabinet
7
8.
Issue
Gateshead Quays
Key Decision
Purpose
To seek approval to procure
a Development Partner for
the site.
Contact:
Kerry Dunn
Senior Economic Development
Officer
Tel: 0191 433 2858
Email:
[email protected]
Meeting Type This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. "In relation to the “exempt” information, it has been determined
that the public interest in maintaining the exemption outweighs
the public interest in disclosing the information because
disclosure would adversely impact the authority’s ability to
manage its commercial financial and business affairs."
Documents
to be
submitted to
the decision
making body
Report to Cabinet
8
9.
Non Key
Decision
Issue
Agile Working Policy
Purpose
To propose a new Agile
Working Policy
(incorporating the current
Working at Home Policy) to
ensure the new working
practices within the Council
are covered by policy and
procedure.
Contact:
Jeff Dean
Service Director, HR & OD
Tel: 0191 4332250
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Committee Report and the proposed/amended policy only
10.
Issue
Leave Policy
Non Key
Decision
Purpose
To propose the adoption of a
Leave Policy which
incorporates all leave
currently offered within the
Council.
Contact:
Jeff Dean
Service Director, HR & OD
Tel: 0191 4332250
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Committee Report and 1proposed/amended policy only
9
11.
Non Key
Decision
Issue
Social Media Policy
Purpose
To propose a new Social
Media Policy to ensure
Managers & employees are
aware of their roles and
responsibilities.
Contact:
Jeff Dean
Service Director, HR & OD
Tel: 0191 4332250
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Committee Report and the proposed/amended policy only
12.
Issue
Code of Conduct Policy
Non Key
Decision
Purpose
To propose amendments to
the Code of Conduct Policy
to reflect recent legislative
changes.
Contact:
Jeff Dean
Service Director, HR & OD
Tel: 0191 4332250
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Committee Report and 1proposed/amended policy only
10
13.
Non Key
Decision
Issue
Whistle Blowing Policy
Purpose
To propose amendments to
the Whistle Blowing Policy to
reflect recent changes
proposed by the
Whistleblowing Commission.
Contact:
Jeff Dean
Service Director, HR & OD
Tel: 0191 4332250
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Committee Report and the proposed/amended policy only
14.
Issue
Budget Consultation 20152017
Non Key
Decision
Purpose
To seek Cabinet approval to
consult on proposals to
inform the budget setting
process for 2015/16 and
budget planning for 2016/17.
Contact:
Iain Burns
Executive Assistant to the Chief
Executive
Tel 0191 4332184
Email:
[email protected]
Meeting Type Open to public.
Documents
to be
submitted to
the decision
making body
Cabinet report
11
15.
Issue
Implications for the
Appointment of Local
Non Key
Authority Governors due to
Decision
the Statutory Requirement
for All Maintained Schools
to Reconstitute by
September 2015
Purpose
Cabinet is asked to:
Consider the implications of
the Statutory guidance from
the Department for
Education (DfE) which
states that all maintained
school governing bodies
(including governing bodies
of federations) are required
to be constituted under the
School Governance
(Constitution) (England)
Regulations 2012 or the
School Governance
(Federations) (England)
Regulations 2012, as
appropriate, by 1
September 2015.
Meeting Type Open to the public
Documents
to be
submitted to
the decision
making body
Contact:
Jacqui Ridley
School Governors Team Manager
Tel: 0191 413 8624
Email:
[email protected]
No other documents to be submitted
12
16.
Non Key
Decision
Issue
Derelict Annex off Bewick
Way
Contact:
Steven Hayles
Property Manager
Tel: 0191 433 3466
Purpose
To seek Cabinet approval for
Email:
the demolition of the
[email protected]
property
Meeting Type .
*This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. "In relation to the “exempt” information, it has been determined
that the public interest in maintaining the exemption outweighs
the public interest in disclosing the information because
disclosure would adversely impact the authority’s ability to
manage its commercial financial and business affairs."
Documents
to be
submitted to
the decision
making body
Report to Cabinet
13
17.
Non Key
Decision
Issue
Home Affairs Committee –
Inquiry into Policing and
Mental Health
Contact:
Ruth Gaul
Service Manager
Tel: 0191 433 2378
Purpose
Email:
To inform Cabinet about
[email protected]
Gateshead Council’s
response to the
government’s consultation to
strengthen the current law on
domestic abuse
Meeting Type Open to the Public
Documents
to be
submitted to
the decision
making body
18.
Non Key
Decision
Consultation Response
Issue
Hot Food Takeaway
Supplementary Planning
Document
Making it Happen
Supplementary Planning
document
Purpose
To approve SPDs for public
and stakeholder consultation
Contact:
Lucy Greenfield
Planning Officer Spatial
Development
Tel: 433 3413
Email:
[email protected]
Hugh Daglish
Urban Design Officer
Tel: 433 3276
Email:
[email protected]
Meeting Type Open to the public.
Documents
to
be Cabinet report
submitted to Hot Food Takeaway Supplementary Planning Document
the decision Making it Happen Supplementary Planning document
making body
14
19.
Non key
Issue
Transport costs associated
with development
Purpose
To agree charges to
developers associated with
changes to the transport
network
Meeting Type Public
Documents
to be
submitted to
the decision
making body
20.
Non Key
Decision
Meeting
Type
Documents
to be
submitted to
the decision
making body
Contact:
Andrew Haysey
Transport Planning manager
Tel: 0191 433 3124
Email:
[email protected]
Cabinet report
Issue
Contact:
2014 Statutory Review of
Polling Districts and Polling
Places
Deborah Hill
Purpose
Tel: 0191 433 2110
Cabinet will be asked to
consider the outcome of the
statutory review of polling
districts and polling places,
and to recommend to
Council to agree certain
changes to the boundaries
of polling districts and the
location of polling places.
Email:
[email protected]
Service Director Litigation,
Elections and Registrars
Public
1. Cabinet Report
2. Schedule of proposed changes document (as appendix 1
to the report)
15
21.
Non Key
Decision
Issue
Revenue Budget Monitoring
2014/15
Purpose
To note the revenue position
at 30 September 2014
Contact:
Jim Farquhar
Group Finance Manager
Tel: 0191 433 3685
Email:
[email protected]
Meeting Type Open to the public
Documents
to be
submitted to
the decision
making body
Report to Cabinet
Full Authority Revenue Monitoring Statement
22.
Issue
Capital Programme and
Prudential Indicators
2014/15
Non Key
(Rec)
Contact:
David Mason
Group Accountant
0191 433 3686
[email protected]
Purpose
Approve the capital
monitoring position as at 30
September 2014.
Meeting Type Open to the public
Documents
to be
submitted to
the decision
making body
Report to Cabinet
Variance Analysis & Capital Summary
Prudential Indicators 2014/15
16
23.
Non key
Decision
Issue
Right To Move consultation
Purpose
To make members aware of
the outcome of DCLG
proposals and consultation
response.
Contact:
Phillip Walker
Operational Housing Manager
Tel: 0191 4332735
Email:
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Retrospective
Consultation response, for information.
17
24.
Non Key
Decision
Issue
Amendment to the
percentage of nomination
rights of Gateshead Council
to the Women’s
Accommodation Service
originally specified in cabinet
th
report of 11 February 2014.
Contact:
Lisa Philliskirk
Housing Services Manager
Tel: 0191 4332689
Email:
[email protected]
Purpose
The current agreed
nomination right of 100% is
not appropriate due to the
nature of the service and the
need to have a reciprocal
arrangement between other
projects across the region.
There are occasions when
due to the nature of the
women’s circumstances they
need to be placed into a
different geographic area.
Meeting Type Private
The nature of the Women’s Service is sensitive. Discussions
relating to the proposed change in the nominations agreement
are likely to involve information that could jeopardise the viability
and safety of the service.
Documents
to be
submitted to
the decision
making body
None
18
25.
Issue
Education Strategy
Non Key
Decision
Purpose
To consider the content of
Education Strategy and
endorse the three identified
strategic educational roles
held by the Council.
Meeting Type Open meeting
Documents
to be
submitted to
the decision
making body
26.
Non key
Decision
Contact:
Steve Horne
Service Director, Learning and
Schools
Tel: 0191 433 8612
Email:
[email protected]
Strategy document only to be submitted.
Issue
How funding is allocated to
providers of free nursery
entitlement for eligible 2 year
olds during the child’s final
term of this offer.
Purpose
Feedback from consultation
with schools and private
childcare providers on a
policy to determine how
funding is allocated as
above. Permission to adopt
the draft policy.
Contact:
Jan Batchelor
Childcare Support Lead Officer
Tel: 0191 433 5108
Email:
[email protected]
Meeting Type Public.
Documents
to be
submitted to
the decision
making body
Cabinet Report
Policy for funding ‘rising 3s’ in schools.
19
27.
Non Key
Decision
Issue
Wrekenton Library
Contact:
Steven Hayles
Property Manager
Purpose
To seek Cabinet approval for Tel: 0191 433 3466
the demolition of Wrekenton
Email:
Library following relocation
[email protected]
Meeting Type .
*This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. "In relation to the “exempt” information, it has been determined
that the public interest in maintaining the exemption outweighs
the public interest in disclosing the information because
disclosure would adversely impact the authority’s ability to
manage its commercial financial and business affairs."
Documents
to be
submitted to
the decision
making body
Report to Cabinet
20
28.
Issue
Springs Gym
Contact:
Steven Hayles
Property Manager
Purpose
To advise Cabinet of an
alteration to the plan
previously submitted to show
the revised subject property
Tel: 0191 433 3466
Non Key
Decision
Email:
[email protected]
Meeting Type This matter will be dealt with during the private part of the
meeting.
This matter is considered to be commercially confidential and
contains exempt information, as detailed below:
1. The report will contain “exempt” information which falls
within paragraph 3 of part 1 of schedule 12A to the Local
Government Act 1972 (“Information relating to the financial
or business affairs of any particular person (including the
authority holding the information)”;
and
2. In relation to the “exempt” information, it has been
determined that the public interest in maintaining the
exemption outweighs the public interest in disclosing the
information because of the serious consequences for the
authority and others if the information should come into the
public domain.
Documents
to be
submitted to
the decision
making body
Cabinet report
21
29.
Non Key
Decision
Issue
Legionella Policy
Contact:
Sandra Punton
Development Manager
Purpose
To seek approval for the new Tel: 0191 433 3384
Legionella Policy in line with
Email:
changes in legislation
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
30.
Non Key
Decision
Report to Cabinet
Contact:
Lesley Pringle
Assistant Corporate Property
Officer
Purpose
Surplus declaration – Former Corporate Asset Strategy Team
0191 433 3490
Derwentside APU, Swalwell
[email protected]
Issue
Surplus Declaration
Steve Hayles
Property and Design
01914333466
[email protected]
Meeting Type Open to the public.
Documents
to be
submitted to
the decision
making body
Cabinet report and plan
22
31.
Issue
Surplus Declaration and first
Non
Key stage disposal at less than
market value
Decision
Contact:
Lesley Pringle
Assistant
Corporate Property
Officer
Corporate Asset Strategy Team
0191 433 3490
Purpose
Surplus declaration & first [email protected]
stage disposal at less than
market
value–Land
and Steve Hayles
Buildings at Heddon View, Property and Design
01914333466
Ryton
[email protected]
Meeting Type Open to the public.
Cabinet report and plan
Documents
to
be
submitted to
the decision
making body
23
32.
Issue
Surplus Declaration and first
Non
Key stage disposal at less than
market value
Decision
Contact:
Lesley Pringle
Assistant
Corporate Property
Officer
Corporate Asset Strategy Team
0191 433 3490
Purpose
Surplus declaration & first [email protected]
stage disposal at less than
market value– Land at Steve Hayles
Property and Design
Malton Green
01914333466
[email protected]
Meeting Type Open to the public.
Cabinet report and plan
Documents
to
be
submitted to
the decision
making body
24