SOLUTIONS FOR RETAIL Perceptive Software for Retail Perceptive solutions for retail reduce manual tasks in document- Perceptive Content creates a complete electronic employee file intensive areas, such as invoice processing, human resources and through smooth integration with any HRIS system — including sales agreements, to significantly reduce the burden of paperwork PeopleSoft, Oracle, SAP and Lawson — as well as other HR on store personnel. applications: Perceptive Content, including document management, imaging ~~ Taleo and workflow, integrates smoothly with existing business ~~ iCIMS ~~ ResourceLink ~~ Enwisen ~~ SuccessFactor applications, allowing you to: ~~ Capture and securely store all types of documents from any source ~~ Link documents to records in your business applications for instant retrieval ~~ Route related documents automatically into workflow, speeding up processes and eliminating bottlenecks ~~ Centralise documents in a single electronic repository to simplify daily tasks It all adds up to better communication between stores and headquarters, less time spent tracking down documents and more time to focus on customers. Human Resources Perceptive Content simplifies onboarding by capturing tax forms, benefits and payroll documents, bank deposit authorisations and other documents submitted in any format, and linking them to applicant records in your HRIS. Workflow lets you move documents securely between the HR team and store managers, reducing delays during peak hiring periods. Our solutions also support compliance issues and ease audit worries by automatically detecting missing or incorrect documents. Finance and Accounts Payable Perceptive Content lets you capture, access, manage and route invoices, speeding up the approval process and bridging the gap between stores and central payers. Users have instant access to invoices, purchase orders, correspondence and other documents directly from transaction screens in your financial system. Staff members in any location can view documents simultaneously and route them with a single click to answer questions from vendors and speed approvals. Sales Agreements Perceptive’s Sales Agreement solution creates a seamless, paperless process that reduces errors and increases customer satisfaction. Data collected is automatically populated into a template agreement and presented back to the customer for review and execution. Electronic data collection and electronic signatures eliminate the need for printed contracts. Storing the agreement in Perceptive Content means no more filing and sending copies to headquarters. www.perceptivesoftware.com SOLUTIONS FOR RETAIL Customer Success Maurices (A retail clothing chain) For more than 70 years, Maurices has been helping women Murphy says that during their evaluation of document imaging and men create their own fashion statements. As business grew, vendors, Perceptive technology simply outperformed the others. this popular retailer faced a time-consuming process of handling “We found Perceptive Content to be a leader in the industry personnel files for more than 4,000 employees nationwide. The manual process created a heavy workload for human resources staff, including paperwork filing, changing labels by hand when an employee transferred to a new store and lengthy searches for information requests. and one that best met our business objectives,” says Murphy. “It was easy to use, easy to implement and fell within our budget guidelines.” Murphy credits Perceptive Software’s comprehensive product training with giving her the tools to manage the system with Perceptive Content, including document imaging, management little assistance. Although Perceptive Software provides 24x7 and workflow, afforded an ideal solution for Maurices, according customer support, Maurices has found little need to use it to Robin Murphy, HR systems administrator. It allowed authorised since implementation. users in HR, loss prevention and payroll to access important information with just a click from the existing Lawson Human Resources application. End users are just as pleased with Perceptive Content’s ease of use, and it has given HR staff more time to spend on more constructive activities than maintaining files. “Users can access information right when they’re talking to a store manager or other requestor. We don’t have to call them back anymore,” says Murphy. “With Perceptive Content, we have the information at our fingertips.” Working Together in Retail: Lexmark and Perceptive Software By working with a combined team of Lexmark and Perceptive Software product specialists, one large US-based retailer is finding new ways to optimise daily business processes using Lexmark multi-function printers (MFPs) and Perceptive Content, a content management solution. Previously, the company relied heavily on paper documents to operate. Now this retailer uses Perceptive Content in accounts payable (AP) to streamline invoice processing and contract management. ““Users can access information right when they’re talking to a store manager or other requestor. We don’t have to call them back anymore. With Perceptive Content, we have the information at our fingertips.” Robin Murphy HR Systems Administrator Maurices With a successful start in AP, the retailer and the Lexmark-Perceptive Software team are looking at other areas across the enterprise to apply process and content management while leveraging the retailer’s MFPs. An HR solution to simplify onboarding and a loss prevention management solution are currently in the planning stages. Lexmark International (Australia) Pty Limited 22701 West 68th Terrace Level 7, 15 Talavera Road Shawnee, KS 66226 Macquarie Park USA NSW 2113 tf +1 800 941 7460 Australia tel +1 913 422 7525 tel +61 (0) 2 8401 3000 fax +1 913 422 3820 fax +61 (0) 2 8401 4000 © 2013 Perceptive Software, LLC. All rights reserved. All product and company names may be trademarks or registered trademarks of their respective owners. PSI_SS_Retail_1303 www.perceptivesoftware.com