Student Awards & Financial Aid Dear OSAP Applicant: The Ministry of Training, Colleges & Universities has placed your OSAP application on hold due to a review of your academic history. One of the criteria of the Ontario Student Assistance Program is that recipients must be progressing satisfactorily in their studies. Once students are placed on OSAP Probation, their academic status must be monitored. One or more of the following situations may have occurred:  At some point you withdrew from your full‐time studies while receiving OSAP assistance.  You did not pass at least 60% of a full course load (40% for students with a Permanent Disability) in a term for which you received OSAP assistance. Voluntary withdrawals, audit status and failing grades constitute unsuccessful academic progress.  You have taken more than one additional term to complete your program requirements.  You have received OSAP assistance from more than one school or have been registered in a particular year of your program for more than 1 academic year (e.g. in year 3 for two consecutive years).  You were restricted from OSAP previously due to unsuccessful academic progress and have been restricted from receiving OSAP assistance for a period of 12 months. SUPPORTING DOCUMENTATION REQUIRED for OSAP PROBATION NOTIFICATIONS: 
You have received an OSAP PROBATION (1st INSTANCE) email notification from the Student Awards & Financial Aid Office at the University of Windsor and/or an OSAP PROBATION (1st INSTANCE) letter from the Ministry of Training, Colleges and Universities and you DID NOT experience any extenuating circumstances that might have impacted your ability to successfully complete the term: o You must provide a letter of explanation outlining what steps/strategies that you will take to improve your academic progress and a description of your academic/career goals. Please use the attached Academic Progression Review Cover Sheet. If you DID experience extenuating medical, personal or family circumstances that did impact your ability to successfully complete the term resulting in the OSAP Probation (1st Instance Notification) being sent to you and you would like to appeal to request to have the OSAP Probation status removed from your OSAP application, you must provide the following: 1|Page
o A letter explaining in detail, the nature of the extenuating circumstances (medical, personal or family) that prevented you from successfully completing the term. o Supporting documentation to corroborate or verify the information that you are presenting. For example, in the case of illness, a letter from your physician confirming the nature of the illness and the time period that you were deemed to be unfit to attend classes. In the case of extenuating personal circumstances, a letter from a counselor, teacher or other professional third party confirming the nature your difficulties, the period of time affected, and how your difficulties impacted your ability to maintain your studies to the level required. Please attach your letter and supporting documentation to the Academic Progression Review Cover Sheet. Your OSAP application, current year and subsequent years will remain on hold until your 1st instance of identified academic progression issues has been addressed, either by your letter of explanation with respect to your strategies for academic improvements or by your letter of explanation regarding your extenuating circumstances experienced with your supporting documentation. SUPPORTING DOCUMENTATION REQUIRED for OSAP RESTRICTION NOTIFICATIONS: 
You have received an OSAP RESTRICTION (2nd or 3rd INSTANCE) email notification from the Student Awards & Financial Aid Office at the University of Windsor and/or an OSAP RESTRICTION Notice (2nd or 3rd INSTANCE) letter from the Ministry of Training, Colleges and Universities AND you experienced extenuating medical, personal or family circumstances that did impact your ability to successfully complete the term resulting in the OSAP Restriction (2nd or 3rd Instance Notification) being sent to you and you would like to appeal this restriction, you must provide the following: o A letter explaining in detail, the nature of the extenuating circumstances (medical, personal or family) that prevented you from successfully completing the term. o Supporting documentation to corroborate or verify the information that you are presenting. Please attach your letter and supporting documentation to the Academic Progression Review Cover Sheet. IMPORTANT NOTE if APPEALING your OSAP Probation/Restriction: Submissions that are not accompanied by supporting documentation to support the statements made in your letter of explanation will not be accepted. Your letters of explanation must be signed and dated and your Student ID# must be clearly noted on your letter. 2|Page
SUPPORTING DOCUMENTATION REQUIRED for OSAP REINSTATEMENT REQUESTS: 
You have been out of full‐time study for a period of 12 consecutive months (1 year) or more and you have satisfied the requirements of your restriction period. Please submit the following documentation to our office for review: o A completed Academic Progression Review form (attached); o A letter detailing your situation and the reason for the withdrawal or failure. Your letter should include the following information:  Your current year of study;  How many terms you have accessed OSAP assistance;  How many more terms you will require OSAP assistance;  The amount of your total student loan debt;  The reasons you have not successfully completed previous OSAP‐funded term(s);  Your academic plan for your future OSAP funded studies. IMPORTANT NOTE: After you have been placed on OSAP probation, you will be on probation for a period of 1 year. If after one year, you have successfully completed 60% of a full course load averaged over the course of the academic year, the Student Awards & Financial Aid Office will request to have the OSAP probation flag removed from your file. If however, this is not done systematically, please use the Academic Progress Review form to request to be removed from the conditions of OSAP probation as you have met the requirements of your probation term. FOR ALL ACADEMIC PROGRESSION REVIEW TYPES: Please allow a minimum of 4 weeks for your review to be completed and submissions should be received at least 6 weeks prior the start of your study period. Your submission should be typewritten. Ensure all documentation is signed, dated and that your Student Number is clearly noted on your submission. Please use the attached form as your cover page to ensure efficient processing. 3|Page
UNIVERSITY OF WINDSOR ACADEMIC PROGRESSION REVIEW FOR OSAP PURPOSES This Form Must Accompany Your Letter AND Supporting Documentation Last Name: ____________________________ First Name: ______________________ Student ID#: ________‐________‐________ SIN#: ________‐________‐________ I am providing the Student Awards & Financial Aid Office with information regarding my academic progress review in order to address the following issue(s): 
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I have been placed on OSAP Probation (1st Instance) and I am providing you with my letter which outlines what steps/strategies that I have taken/will take to improve my academic progress and a description of my academic/career goals. I have been placed on OSAP Probation (1st Instance) and I am requesting to have this restriction removed from my OSAP record as I did not successfully complete the ________ term due to extenuating medical, personal or family circumstances. I have provided my letter and supporting documentation to support my request. I have been placed on OSAP Restriction (2nd Instance) and I am requesting to have this restriction removed from my OSAP record as I did not successfully complete the ________ term due to extenuating medical, personal or family circumstances. I have provided my letter and supporting documentation to support my request. I am requesting to be reinstated back into the OSAP program as I have not been in receipt of OSAP assistance for a period of 12 months or more. I have provided my letter requesting reinstatement as outlined in the coversheet. I was placed on OSAP probation in a previous academic year and I have satisfied my 12 month probationary period as required. I am requesting to have the conditions of OSAP probation removed from my OSAP record. IMPORTANT NOTE: A copy of official transcripts are required ONLY if you are transferring to the University of Windsor from another post‐secondary institution. Please be sure that your letter is clearly written, that you have signed it, and that your name and Student ID# are clearly noted. Please be sure that your supporting documentation corresponds to the extenuating circumstances that you have outlined in your letter. Please read and sign below:  I understand that upon a successful academic progress review, I am still required to meet the minimum academic progress requirements in any future OSAP funded term.  I understand that if my review is unsuccessful, that my file will be referred to the Ministry under a full OSAP restriction until a 12 month or 3 year period has passed (depending on the number of ‘instances’ I have). Should I choose to study on a full‐time or part‐time basis throughout my period of restriction, I understand that I will be required to fund my educational costs at my own expense and will submit a request for Continuation of Interest‐Free Status (CIFS) to update my full‐time study period with the NSLSC to the Student Awards Office.  I understand that if a written confirmation of my appeal decision is necessary (not always required), it will be sent to my UWin email account unless I have specified in my appeal letter that I would like my decision mailed (and I have provided my correct mailing address) within 4 weeks of the date of my submission. _________________________________________ _______________________________ Student Signature Date The University of Windsor is committed to the protection of privacy and confidentiality of all its constituents. The information collected in this process is collected under the authority of the University of Windsor Act, 1962 and is collected for the purposes of administering the Ontario Student Assistance Program (OSAP) on behalf of the Ministry of Training, Colleges & Universities and any other need‐based financial assistance as administered by the University of Windsor. If you have any questions about the collection of information or the uses to which it will be put, please direct your questions to the Director, Student Awards & Financial Aid. The ministry administers OSAP under the authority of the Ministry of Training, Colleges and Universities Act, R.S.O. 1990, c. M.19, as amended, R.R.O. 1990, Reg. 773, Reg. 774, and Reg. 775, as amended, and O. Reg. 268/01, as amended; the Financial Administration Act, R.S.O. 1990, c. F. 12, as amended; the Canada Student Financial Assistance Act, S.C. 1994, c. 28, as amended; the Canada Student Financial Assistance Regulations, SOR 95‐329, as amended; and the Budget Implementation Act, 1998, S.C. 1998, c. 21, as amended. If you have any questions about the collection or use of this information, contact the Director, Student Support Branch, Ministry of Training, Colleges and Universities, PO Box 4500, 189 Red River Road, 4th Floor, Thunder Bay, ON P7B 6G9. Last Updated July, 2012/md 4|Page