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www.AkolaProject.org Applicants should submit the following by email with subject line "Application: Executive Assistant" to Erica Hall at [email protected]. Applicants are encouraged to apply as soon as possible. Only shortlisted candidates will be contacted for an interview. •
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Resume/CV highlighting your education and work experience 1-‐2 page cover letter that outlines (1) Why you are interested in the position, Akola Project, the mission/vision and Uganda specifically; (2) Relevant work experience for the position and why you believe you are the best candidate for the job. Be sure to cite specific personal characteristics and specific work experiences that you feel make you qualified to fulfill the required responsibilities; (3) The role your faith plays in your work. Names and contact information for at least one personal and one professional reference Job Description Position: Executive Assistant Classification: Uganda Staff Contract Period: January 5, 2015 -‐ December 18, 2015 (with possibility of extension) Location: Jinja, Uganda Basis of Employment: Full-‐time; 40-‐50 hours per week depending on demands of the work Compensation: $400 monthly salary Benefits: International health insurance policy (excludes US), housing, project transportation, monthly phone allowance, work visa, round-‐trip flight to Uganda and generous vacation policy Reports to: Country Director Key Roles: Administrative support to the Country Director and Program Managers; Management of all bookkeeping MISSION: To empower marginalized women to transform the physical and spiritual livelihoods of their families and communities. VISION: A non-‐profit, social business that empowers women by facilitating vocational training, employment opportunities, savings and loans associations, education programs, support groups and leadership development. POSITION DESCRIPTION: The Executive Asssistant will be responsible for providing administrative and support services to the Country Director and Program Managers of Akola Project. Responsibilities will include a range of administrative support to ensure that the office of the Country Director operates in an efficient manner; referring and prioritizing requests from staff to the Country Director and vise versa, maintaining files, assisting with donor reports, upkeep and management of organizational assets and assiting with program planning and implementation. They will also manage all bookkeeping and will help to provide professional development to national staff members. This position will require a strong connection with the mission of Akola Project and a willingness to give a complete effort for the organization to meet its development goals. US Office | 3311 Elm Street | Suite 102 | Dallas, TX 75226 | (214) 310-‐0964 Uganda Office | Plot 17 Nile Crescent | P.O. Box 5253 | Jinja, Uganda RESPONSIBILITIES: Administrative Support • Assist Country Director and management staff with daily administratove functions as needed • Oversee filing system for Akola Project office, keeping records of all receipts, contracts, agreements, lecers, memos, staff time sheets, payroll reports, resolutions, acts, and any other documents pertaining to the work of Akola Project • Ensure protection and security of all files, records, assets and records • Coordinate scheduling of various meetings including board, staff, donors and peers • Make travel arrangements for visitors and staff as needed • Assist with the management of all organizational assets as required • Manage assigned projects as needed Professional Development for National Staff • Provide professional development guidance to Ugandan staff to encourage independence, innovation and effeciency • Create training and process manuals for all Akola Project administrative operations • Provide training to national staff members to ensure that all administrative and operations tasks are performed with high levels of organization, accuracy and attention to detail • Provide a good example of good stewardship with time, resources and privilege for Akola staff, employees and women's groups Bookkeeping Management • Oversee all bookkeeping performed by the Office Manager • Assist the Country Director with managing and monitoring all budgets and finances as required • Review all Quickbooks entries • Assist with the preparation of various financial reports • Provide financial information to all Akola Project staff and/or board members upon their request • Assist with preparing all accounts for audits, including carrying out timely audit closures • Other duties as required REQUIRED SKILLS: • Hyper organized and high attention to detail • Ability to work effectively in a face-‐paced environment • Creative and resourceful; able to 'think outside of the box' • Strong self-‐initiative • Ability to build cross-‐cultural relationships QUALIFICATIONS: • Bachelor's degree from four-‐year college or university • Experience working in an office environment • Proficiency in MS Office and • Experience with Quickbooks desirable but not necessary Ugandan American Partnership Organization • PO Box 601528 • Dallas, TX 75360 • Main: (214) 310-‐0964 • Akola Project: (214) 310-‐0965 Ugandan American Partnership Organization • Plot 17 Nile Crescent • P.O. Box 5253 • Jinja, Uganda • Phone: +256 434 124 135 Page 2 of 4