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Space and Missiles Group
Directors Report
Trevor Sorenson, Director, SMG
Tony Williams, Deputy Director – SMG Member Services
January 2011 -ASM
SMG Organization - 2011
DIRECTOR
Trevor Sorensen
Deputy Director
Tony Williams
Deputy Director
TBD
Deputy Director
Peter Montgomery
Deputy Director
Karen Barker
SARTC
Steven Fredrickson
LSSTC
Andrew Jackson
SATC
Ted Hall
MSTC
Amanda Horton
SCTC
Narayanan, Ram…
MSPTC
Steve Tse
SOSTC
Jeff Laube
WSETC
David Lyman
SLTC
Alan Johnson
STeTC
Sven Bilen
SSTC
Scott Jensen
SReTC
Diane Linne
STTC
Tony Taylor
+ SSPC
+ RLVPC, SEPC
Gossamer Spacecraft PC
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Best TC Metrics
•
•
Revised new scoresheet for 2010
Awards and levels:




•
$1000 to 1st Place TC (2009: Space Systems TC)
$750 to 2nd Place TC (2009: Space Logistics TC )
$500 to 3rd Place TC (2009: Weapon Systems
Effectiveness TC )
$500 to Most Improved TC (2009: Space Tethers TC )
Surveys due 12/31/10, but will accept until
1/31/11. Winners announced at February SMG
teleconference.
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Exceptional Service Award
• Recognition for outstanding contributions from a TC member (including Chairs)
 Normally (but not exclusively) awarded for long-time contributions
 Venue for TC chairs and SMG Directors to recognize their ‘stars’
• Awarded as warranted – with annual calls for nominations
 Process highly informal and the final decision is at the discretion of the SMG Director
 Nomination consists of an email to SMG with nomination and rationale (Address
nominations to SMG Deputy Director for Member Services)
 TC chairs and SMG Deputy Directors may nominate at any time
 SMG may approve none, one, or multiple awards in a given year
• Three awards presented in 2010:
 Robert Wilson (TCM for Space 2009)
 Carl Ehrlich (STTC)
 Eric Rice (SCTC)
• Two awards being presented at ASM 2011
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Exceptional Service Award
• Grant Anderson
“For your dedication and service to SMG, especially in the area of Public
Policy”
• Peter Montgomery
“For your dedication and service to SMG, especially as the founding editor of the SMG
Newsletter”
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Important Dates
December 31, 2010
TC Annual Report to SMG Director
TC Metrics to SMG Director
Suggested changes to TC Metrics Survey by TC Chairs
due to SMG Director
January 2-7, 2011
TC Chair Training
TAC & BoD Meetings
SMG Director Report (to TAC & BoD)
January 31, 2011
TC Rosters to AIAA
March 15-16 2011
AIAA Congressional Visit Day
April 15, 2011
Associate Fellow Applications Due
May 15, 2011
Associate Fellow Endorsements Due
June 15, 2011
Fellow/Honorary Fellow Applications Due
July 15, 2011
Fellow/Honorary Fellow Endorsements Due
July, 2011
Nominations for BoD Due
September 26-29 2011
Space 2011 Conference (Long Beach, CA)
As Appropriate
Nominations for various AIAA awards
Anytime
Nominations for SMG Exceptional Service Award
TAC funding requests
Conference & workshop proposals
Conference co-sponsor requests
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Deputy Director Responsibilities
Member Services
•
Awards
 Coordinate with TAC and HAC
– Coordinate with TAC liaison to HAC regarding rules changes
– Monitor all nominees for duplicates with SMG nominees
 Integrate within SMG
– Validate TC awards processes annually
– Verify TC awards processes for each award
– Coordinate awards venues
•
Education
 Collaborate with VP Education,
VP Members, and AIAA Foundation
– Deconfliction and synergy
– Branding
– Issue resolution
(e.g. recent design competition snafu)
 Integrate within SMG
– Coordinate course topics and venues
– Develop CEU and certificate strategy
•
•
•
Outreach – monitor and communicate initiatives
Document and improve member services-related
processes
Report to the SMG Director
 Ensure all TC awards
processes are
compliant with HAC
 Monitor for duplicate
award winners
 Coordinate TC efforts
with AIAA continuing
education
 Liaison for SCTC,
SLTC, SARTC, SReTC
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https://info.aiaa.org/tac/SMG/Shared%20Documents/Fo
rms/AllItems.aspx
SMG Awards
Award
Frequency Nom Deadline Date Presentation Venue
Presentatio Sponsor (TC, Standing
n
Committee, Independent
Timeframe Selection Committee)
Jeffries Life
Sciences and
Medical Research
Space Processing
Annual
SAE Int'l Conf. On
Environmental
Sciences
ASM
July
Life Sciences & Systems
TC
January
Missile Systems
Award
(Management and
Technical)
Space Automation
and Robotics
Space Operations &
Support
Space Science
Even-years September
Missile Systems
Conference (or
Strategic Tactical
Missiles Conf)
Space Auto &
Robotics Forum
Space
November
(or
February)
Microgravity and Space
Processing TC
Missile Systems TC
Space
September
Space Systems TC
Space Systems
January
von Braun
January
Excellence in Space
Program Mgt
George M. Low
Even-years January
Space
Transportation
SMG Exceptional
As desired As desired
Service Award
SMG TC of the Year Annual
January
Space
Space
September
September
Space Systems TC
Space Systems TC,
Management TC
Space
September
Space Transportation TC,
Space Systems TC
As desired
As desired
SMG Director
Electronic
February
SMG Director
SMG Most
Improved TC
Electronic
February
SMG Director
September
Even-years June
Odd-years January
Odd-years January
Even Years
Annual
Annual
Annual
January
January
Feb/March Space Automation &
Robotics TC
September Space Operations TC
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New Online Submission form for AIAA National Awards
http://aiaa.org/awards/Award_Nomination.cfm
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Information Technology Initiative
• Goal – SMG Sponsored NIS initiative to increase AIAA
accessibility and improve participation by leveraging info
technology
• Premise – Maintaining role as ‘world’s pre-eminent
aerospace society’ implies that we need to evolve and
adapt as new communications tools are available
• Background – mini-survey conducted in October 2010
• Ironically, technical committee meetings are often the
least ‘technical’ meetings you can find!
 Limited access to telecon, internet, shared services, etc.
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Technology Initiative
• 1) set aside $5K for Space 2011 (approximately a 0.9% portion of total budget)
 Solicit candidate ideas for integrating technology into tech program – example –
SLTC concept for webcasting sessions to students in Europe
 Since Space is a SMG conference, this seems to be an SMG decision
• 2) Provide each TC chair with Telecon and Webex account
 Used for TC business, including regular meetings and other working activities
 Basic cost for individual Webex account is $50/month, with no negotiated rates
(Assume that an AIAA group package would be 1/5 of this)
• 3) Provide each TC with an auto-distribution list for TC members
• 4) Negotiate conferences based on availability of IT – telecom lines and
equipment, projectors, etc.
• 5) Identify common TC business activities – membership lists, awards
nomination process, etc. – and develop work process tools to make easier
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SMG Products Vision and Strategic Objectives
• Vision
 SMG Products - “THE standard” within AIAA and beyond
• Strategic Objectives
1) Maintain and grow the level of technical quality of SMG
supported conferences and publications
2) Preserve and transfer critical SMG technical knowledge to
the next generation of engineers
3) Broaden the impact of SMG products throughout the
industry
4) Accelerate the timeline for impact by leveraging the strength
of the “Group” working together
SMG Products Updates
• Broaden the Impact of SMG Products
 SMG Products Footprint
– Our SMG Products Footprint Tool has a complete list of conferences SMG supports. I need
updates on our 2011 support plans from each of the TC / PC Chairs.
– Our support grew last year, and I’m looking for feedback on plans for additional growth this year.
 Special Workshops
– Another workshop is planned by the SOSTC this spring reaching out to a large number of industry
professionals. Last year’s event was very successful.
– SATC held a very successful workshop in Spain following their summer conference and working
with local universities. They are considering another such event in the future.
– STTC has discussed possible workshop ideas, and I encourage them to hold one this year or
support other TCs with their workshops this year.
 Young Professional Events
– Another young professional event being organized for Space 2011. This event worked well in 2010.
– SSTC has multiple activities with young professionals continuing into 2011.
 Public Policy Products
– Strong SMG presence at CVD 2010. We hope this will continue in 2011 (March 15-16).
– Public policy papers being discussed by several TCs with one completed recently by STTC.
 SMG Newsletter
– Two issues released with great feedback. Keep those articles coming for our next issue!
SMG Products Updates
• Maintain & Grow SMG Conf. & Pubs. Technical Quality
 Strongly encouraging or requiring extended abstracts of 500-1000 words with two
or three figures discussed to help with improving reviews.
 Several TCs have considered this approach. I’d like to see a few step up to this in
2011, and I will be happy to work with you on this or any version of this approach
that is acceptable to your TC / PC. Any volunteers tonight?
 Please take a hard look at your review processes for the 2011 conferences your
TC / PCs are supporting. Let’s work together to improve them as needed.
• Preserve Critical SMG Technical Knowledge
 Number of lessons learned sessions at Space 20XX have increased. Let’s grow
this practice to other conferences we support in 2011.
 SATC and STTC held lessons learned outreach events at universities near TC
meetings in 2010. Let’s grow this practice to more TC / PCs.
 Efforts to reach out to the next generation through social media implemented for
Space 2010 (Facebook, Twitter, and first ever webcasts with online interaction).
Let’s look for more opportunities like this at our conferences in 2011.
SMG Products Updates
• Accelerate Impact through Increased SMG Collaboration
 Space 2011 conference is continuing to build on a foundation for increased TC /
TC and TC / PC collaboration. Let’s expand this to other conferences we support
in 2011.
 Liaisons between RLV PC and multiple TCs have been established and are active
with members attending each other’s meetings. Let’s expand this to our other PC
partners in 2011.
 SSTC, STTC, SATC, SOSTC, and RLV PC members have gathered at social
events scheduled around the country with the purpose of meeting each other and
encouraging informal sharing of best practices while looking for more
opportunities to work together. Let’s expand this to all SMG TC / PCs in 2011.
• Summary
 Steady progress is being made on all SMG Products strategic objectives
 SMG Products and Impact are steadily growing
 Engagement within SMG and outreach to industry is on the rise, using SMG Products as a
foundation
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Space and Missiles Group
Products Footprint
AIAA SMG Products Footprint
Purpose:
•




Capture the current SMG footprint of supported conferences, workshops,
symposiums, and publications
Provide insight into gaps where SMG support could be provided in the future
Provide insight into collaboration opportunities between TCs / PCs
Coordinate TC / PC meeting times for optimum interaction opportunities
Instructions:
•




Indicate the type of support provided for each conference (Include everything
from papers authored, papers reviewed, sessions organized and/or chaired,
tracks organized and/or chaired, etc.)
Add any missing conferences, workshops, etc. supported
Indicate if your TC / PC met or will meet at a conference
Indicate the publications your TC / PC has provided to date this year and are
planning in the future
2011 Conference and Meeting Support
Conference / Workshop
/ Symp.
Aerospace Sciences
Conference
Ground System Arch.
Workshop
FAA Commercial Space
Transportation Conf.
Dates
TC / PC Supp.
TC / PC Mtg
Key Dates to
Remember
Jan. 4-7,
2011
Feb. 28 Mar. 3, 2011
Feb. 9-10,
2011
Event underway.
IEEE Aerospace
Conference
U.S. Missile Defense
Conference
Mar. 5-12,
2011
Mar. 21-23,
2011
Early Reg. by
January 24, 2011.
Directed Energy
Systems Symposium
National Space
Symposium
Improving Space Ops
Workshop
Reinventing Space
Conference
Mar. 28 –
Apr. 1, 2011
Apr. 11-14,
2011
Apr. 5-6,
2011
May 2-6,
2011
Early Bird Reg. by
February 28, 2011.
Early Bird Reg. by
February 6, 2011.
Early Bird Reg. by
January 10, 2011.
Super Early by Jan.
14, Early Mar. 18.
Early Bird Reg. by
March 31, 2011.
2011 Conference and Meeting Support
Conference / Workshop /
Dates
Symp.
Plan. & Terr. Mining
June 19-22,
Sciences Symp.
2011
Int’l Conf. on Env.
Systems
Joint Propulsion
Conference
GNC Conference
July 17-21,
2011
July 31 Aug. 3, 2011
Aug. 8-11,
2011
Small Satellite
Conference (USU)
Biennial National
Forum on Weapon
System Effectiveness
Space 2011 Conference
Aug. 8-11,
2011
Sep. 20-22,
2011
Sep. 26-29,
2011
TC / PC Supp.
TC / PC Mtg
Key Dates to
Remember
30-Apr-2011 Abs.
sub. deadline.
27-Jun-2011
Man. sub. deadline.
18-July-2011
Man. sub. deadline.
17-Jan-2011
Abs. sub. deadline.
18-Jul-2011
Man. sub. deadline.
8-Feb-2011 Abs. sub.
deadline.
14-Feb-2011
Abs. sub. deadline.
25-Jan-2011
Abs. sub. deadline.
06-Sep-2011
Man. sub. Deadline.
2011 Publications and Documentation Support
Publication
Date Delivered /
Sched. for Deliv.
TC / PC Support Provided
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Technology Survey
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Survey Questions and Responses
Do you routinely use WebEx or
similar web-conferencing during your
TC meetings?
Do you routinely use telecons
during your TC meetings?
Always
Always
Sometmes
Sometmes
Never
Never
Who provides your telecon dial in
numbers and participant codes?
Are your TC/PC telecons limited by
availability of speaker-phones during
conferences?
Corporate member
FreeBridge
Yes
AIAA
No
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Survey Questions and Responses
How do you store and share
TC/PC documentation
(presentations, white papers,
minutes, etc.)
Are your TC/PC telecons limited by
availability of telephone lines during
conferences?
Yes
We don't
No
Non-AIAA resource
AIAA Sharepoint
Are your web-conferences
limited by availability of internet
access during TC/PC meetings?
Yes
•What other Non-AIAA IT resources
do you routinely use in TC/PC
business?
•Skype, Email, Wiki
•What IT resources would benefit
TC/PC business?
•Skype, Video Conferencing,
Wiki
Somewhat
No
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Next Steps
• Explore expanding to TAC
• Present findings to date to TAC and AIAA Staff
• Explore options for telecon bridges and speaker
phones
• Seek training opportunities on AIAA Sharepoint
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