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
MS
Project
Part III:
Project Tracking and Control
Salman Azhar, Ph.D.
Department of Construction Management
Florida International University
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To set a Baseline
1. On the Tools menu, point to Tracking, and
2.
then click Save Baseline
Click Save Baseline, and then click Entire
Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To enter actual start and finish dates for
a task
1. On the View Bar, click Gantt Chart
2. In the Task Name field, select the task you want to
3.
4.
update
On the Tools menu, point to Tracking, and then
click Update Tasks
Under Actual, type the dates in the Start and Finish
boxes
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To enter the actual duration of a task
1. On the View Bar, click Gantt Chart
2. Select the task for which you want to enter the
3.
4.
actual duration
On the Tools menu, point to Tracking, and then
click Update Tasks
Under Actual dur box, enter the actual duration of
the task
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To indicate progress on a task as a
percentage
1. On the View Bar, click Gantt Chart
2. In the Task Name field, select the task you want to
3.
4.
update
Click Task Information and then click the General
tab
In the Percent complete box, type a whole number
between 0 and 100
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
Update the work completed on a task
1. On the View Bar, click Task Usage
2. On the View menu, point to Table, and then click
Tracking
3. Drag the divider bar to the right to view the Act.
Work field
4. In the Act. Work field, type the updated work value
and the duration abbreviation for the assigned
resource under the task for which you want to
update the actual work value
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
View baseline costs and actual costs
on a daily basis
1. On the View Bar, click Task Usage
2. On the View menu, point to Table, and then
3.
4.
5.
6.
click Cost
On the Format menu, click Detail Styles, and
then click the Usage Details tab
In the Available fields list, hold down CTRL,
click Actual Cost, Baseline Cost, and Cost
Click Show
Click OK
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To determine if tasks are starting and
finishing on time
1. On the View Bar, click Tracking Gantt
2. On the View menu, point to Table, and then click
Variance
3. Drag the divider bar to the right to view the
Variance fields
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To determine if tasks are using more or
less work than planned
1. On the View Bar, click Gantt Chart
2. On the View menu, point to Table, and then click
3.
4.
Work
Drag the divider bar to the right to view the Baseline
field
Compare the values in the Work and Baseline fields
– look at the values in the Variance field
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To determine if tasks cost more or less
than budgeted
1. On the View Bar, click Gantt Chart
2. On the View menu, point to Table, and then click
Cost
3. Drag the divider bar to the right to view the Total
Cost and Baseline fields
4. For the cost variance – look at the values in the
Variance field
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To analyze costs over time with the
Earned Value Table
1. On the View Bar, click Gantt Chart
2. On the View menu, point to Table, and then click
More Tables
3. In the Tables list, click Earned Value, and then click
Apply
4. Drag the divider bar to the right to display all of the
Earned Value table fields
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
To View Earned Value Data on a Daily Basis
1. On the View Bar, click Task Usage
2. On the Format menu, click Detail Styles, and
then click the Usage Details tab
3. In the Available fields list, hold down CTRL ,
click the fields you want to display, such as
ACWP, BCWP, and BCWS, and then click
Show
4. Click OK
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Microsoft Project
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Formatting the Schedule
 On the View Bar, click Gantt Chart
 Click GanttChartWizard
 Follow the GanttChartWizard instructions.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Format Bars
 On the View Bar, click
Gantt Chart
 On the Format menu,
click Bar Styles.
 In the Name field,
select the category
(such as Task or
Milestone) you want to
change, and then click
the Bars tab.
 Under Start shape,
Middle bar, and End
shape, select shapes,
patterns or types, and
colors for the bar.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Format Text
 On the View Bar, click a
sheet view such as the
Gantt Chart
 On the Format menu, click
Text Styles.
 In the Item to Change box,
click the type of information
you want to change, and
then select formatting
options for that information.
 To change the formatting of
another type of information
without closing the dialog
box, click a new type in the
Item to Change box, and
then select formatting
options for that information.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
View Different Project Information
 On the View Bar, scroll
and click the view you
want to use.
 To use a view that is
not on the View Bar,
click More Views , click
the view you want in the
Views list, and then
click Apply.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Page Formatting




On the File menu, click Page Setup.
Click the Header, Footer, or Legend tab.
Click the Left, Center, or Right tab.
In the text box, place the insertion point where you want to add
the project information.
 In the box at the bottom of the tab, click each type of
information you want, and then click Add.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Preview Schedule
 To
preview
what a
project
view will
look like
when
printed,
click
Print
Preview
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
See Entire Project On Screen
 On the View Bar, click Gantt Chart
 Click Zoom on the View menu, and then click Entire project.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Check Project Finish or Start Date
 On the View Bar, click
Gantt Chart
 On the File menu, click
Properties, and then click
the Contents tab.
 The project's start and
finish dates are shown, as
well as the project's total
work and cost, and the
percentages of the tasks
and work that are complete.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Viewing Critical Activities
 You can filter your
schedule so that only
the critical tasks (tasks
with no total slack) are
displayed.
 On the Project menu,
point to Filtered for,
and then click Critical.
Click All Tasks to
display all tasks again.
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.
Ready to Let MS Project Manage Your
Project?
MAN6758: Project Consulting
MS Project 2003
Salman Azhar, Ph.D.