GO! with Microsoft® Word 2010
Chapter 2
Using Tables and Templates to Create Resumes
and Cover Letters
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
1
Objectives
• Create a Table
• Add Text to a Table
• Format a Table
• Create a New Document from an
Existing Document
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
2
Create a Table
• Table—arrangement of information
organized into rows and columns
– Cell―intersection of a row and a column
into which you can type
– Useful to present information in a logical
and orderly manner
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
3
Create a Table
• Steps to create a table in Word
– Click the Insert tab on the Ribbon
– Click the Table button
– Select the number of rows and columns
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
4
Create a Table
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
5
Add Text to a Table
• Each cell behaves similarly to a
document.
– For example, when you reach the right
border of the cell, wordwrap moves the text
to the next line
• Text can be added to a table either by
typing or by insertion from another
document.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
6
Add Text to a Table
• Insert existing text into a table cell
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
7
Format a Table
• All of the columns are of equal width
when the table is created.
• The width of table columns can be
changed.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
8
Format a Table
• Rows or columns can be added
anywhere in a table.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
9
Format a Table
• Table titles typically span across all of
the columns.
• Cells can be merged to include
information across the columns.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
10
Format a Table
• Apply formatting
− Bold face
− Change the spacing of paragraphs
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
11
Format a Table
• Table cells have black borders when
created.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
12
Format a Table
• The borders can be changed or
removed.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
13
Create a New Document from
an Existing Document
• Template—an existing document
used as a starting point for a new
document
• Word’s Normal template—starting
place for all new Word documents
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
14
Create a New Document from
an Existing Document
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
15
Create a New Document from
an Existing Document
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
16
Objectives
• Change and Reorganize Text
• Use the Proofing Options
• Create a Document Using a Template
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
17
Change and Reorganize Text
• AutoCorrect—corrects commonly
misspelled words automatically
– Add frequently misspelled words to the list
for automatic correction
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
18
Change and Reorganize Text
• Find command—locates text in a
document quickly
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
19
Change and Reorganize Text
• Find and Replace—makes the same
change or makes more than one
change at a time
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
20
Change and Reorganize Text
• Drag-and-drop—use the mouse to
drag selected text from one location
to another
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
21
Change and Reorganize Text
• Insert and then format a table in a
document
– Make changes in the table, such as the
position of the table and the border style
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
22
Use the Proofing Options
• Compare your words to the Office
dictionary and compare your phrases
and punctuation to a list of grammar
rules
– Words not in the dictionary are marked with a
wavy red underline.
– Phrases and punctuation that differ from
grammar rules are marked with a wavy green
underline.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
23
Use the Proofing Options
− Common misused words that differ from word
usage rules are marked with a wavy blue
underline.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
24
Use the Proofing Options
• Two ways to respond to spelling and
grammar errors:
– Right-click a flagged word or phrase, and then
from the shortcut menu choose a correction or
action
– Initiate the Spelling and Grammar command to
display the Spelling and Grammar dialog box
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
25
Use the Proofing Options
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
26
Use the Proofing Options
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
27
Use the Proofing Options
• Thesaurus—research tool that lists
synonyms
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
28
Create a Document
Using a Template
• Word provides predesigned templates
for letters, resumes, reports, invoices,
and other types of documents.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
29
Create a Document
Using a Template
• You can
– Save the template as a Word document,
then substitute your information in the
indicated locations
– Remove unneeded elements that are
included in the template
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
30
Create a Document
Using a Template
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
31
Create a Document
Using a Template
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
32
Create a Document
Using a Template
• To replace text in the placeholder, click in
the row you want to replace.
– Notice that the Table Tools are active on the
Ribbon.
– On the Ribbon, click the Layout tab.
– In the Rows & Columns group, click the Delete
button, and then click Delete Rows.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
33
Create a Document
Using a Template
• To remove template controls:
– Near the top of the document, point to the text
control that not used.
– Right-click the control, and then from the
shortcut menu, click Remove Content Control.
with Microsoft® Word 2010
© 2011 Pearson Education, Inc. Publishing as Prentice Hall
34