Howard High MOCK INTERVIEW PROJECT Jason Weiss Laurie Terry
Howard High Jason Weiss Laurie Terry MOCK INTERVIEW PROJECT DISCLAIMER This power point and interview project was obtained, used and tailored to Howard High School with permission from Debbie Peabody at Union Grove High School in Henry County. For additional information: Debbie Peabody Union Grove High School 120 East Lake Road McDonough, GA 30252 678.583.8502 ext 230 [email protected] ORGANIZATIONAL STEPS SECURE DATE & LOCATIONS Interviews Student responsibilities Set your timeline Receptionist duties Delegate tasks Interviewers’ information Contact interviewers Breaks and lunch Schedule interviews Gifts Student pre-interview products Follow-up Research careers Cover letter Resume Reference page Application Interview questions Practice interviews Thank you letter DELEGATED TASKS Create Sign-up Flyer and Classroom Flyer Update/write letter to interviewers (cover letter) Create/update contact list (on going – advisory members, etc) Contact interviewers Email Phone Set up and organize notebook of contacts/flyers Check and answer response emails daily/print for notebook Send out additional emails as necessary Contact interviewers a week before assigned day Schedules Interviewers Students DELEGATED TASKS Lunches Determine lunch menu/theme – can been hosted through FCCLA Create grocery list Buy groceries Prepare lunches for 25+ daily Set up dining area daily Clean up dining area Hospitality Room Create snack list Buy snacks and drinks Set out snacks daily Get ice daily Clean/straighten room daily Clean all serving dishes Interview area Set up reception and waiting areas each morning Arrange interviewers’ tables each morning – supplies, etc DELEGATED TASKS Receptionists Determine schedule Locate volunteers/students – CTSO officers Train – receptionists and assistants Deliver folders to teachers (at end of each day) Thank you letters Organize thank you letters Address envelopes Mail Compile interviewers comments Update contact list New interviewers Information changes TIMELINE Four months prior Set a date Reserve interview, reception and waiting areas Delegate assignments Develop a list of interviewers with contact information Create all forms and files Set up notebook Determine funding for lunches and hospitality room TIMELINE Three months prior Send out “Save the Date” email/postal Order supplies Interviewers’ folders Manila folders & color coded file labels Pens Calculators Resume paper Interviewers’ gifts TIMELINE Two months prior Email flyer to interviewers Contact funding and food donors One month prior Begin creating interviewers’ schedule Call interviewers if slots are not filled Contact receptionists Set up receptionist schedule Students complete application for volunteer positions Set up teacher interview lesson plan TIMELINE Two weeks prior Send confirmation emails Adjust interviewers’ schedule Guest speakers talk to classes – teacher optional One week prior Teach interview lesson plan in CTAE classes Students practice interviews in CTAE classes Purchase food for lunches and hospitality room – can be organized through FACS teachers. Confirm with food/funding donors Adjust interviewer’s schedule Set up students schedule Phone to confirm date/time with interviewers POTENTIAL INTERVIEWERS Chamber of Commerce Members Advisory Committee Members County/city personnel State Department of Education personnel Alumni Local banks’ employees Retailers Civic groups Fraternal organizations Network contacts Friends and neighbors Students’ parents CONTACT INTERVIEWERS Speak at Advisory Committee meeting to invite Email 2 or 3 months prior with a template flyer to be returned by: Email Fax Mail Begin phone calls and/or a second email one month before interviews if needed One to two weeks before interviews, send confirmation emails with information attached Week before interviews begin, start calling to verify participation and answer questions Save the Date Sign-up Flyer CONFIRMATION EMAIL An advance thank you to interviewers Directions to interview site Interview Rating Sheet Interviewer’s Notes Interview Questions REMINDER CALLS Verify contact information Provide phone numbers for school and cell phone of coordinator Discuss arrival times for orientation Confirm attendance for lunch Tell them where to park DAILY INTERVIEWERS’ SCHEDULE TEACHERS’ SCHEDULE PRE-INTERVIEW ASSIGNMENTS Career Research Cover Letter Resume References – optional in interview Application Interview Questions Practice Interviews RESEARCH Determine abilities, aptitudes and interests Internet GA College 411 US Department of Labor Counselors and teachers Relatives and friends COVER LETTER Write the letter for a current, obtainable job opening Ex: If interested in being a doctor, apply for doctor’s office receptionist position now Use correct business letter format Attract the reader’s attention in the first 20 words Highlight qualifications Close with an action step RESUME Create a fact sheet Keep style simple whether using a resume builder or a word document One page Build off previous employment and/or skill strengths (include software proficiencies) Use industry terminology for skills Discuss (in)appropriate email addresses Stress the importance of involvement in extracurricular activities Use good quality stationery SAMPLE RESUME REFERENCES (optional) Relate the importance of selecting appropriate references Employers Teachers Coaches Contact all references each time they are used Print on same stationery as resume APPLICATION Keep it generic All students use the same application Redo it until it is handwritten perfectly Blue or black ink Legible and neat APPLICATION APPLICATION FOR EMPLOYMENT EDUCATION PLEASE TELL US ABOUT YOURSELF High School (Last attended) Location Did you graduate? Yes No _________________________________________________________________________________________________________ Date: _____________________ College & Vocational Schools Location Did you graduate? Yes No _________________________________________________________________________________________________________ Name (print): Last: _______________________________________ Middle I.: __________ First: ____________________________ _________________________________________________________________________________________________________ Present Address: ____________________________________________City: ___________________ State______ Zip __________ _________________________________________________________________________________________________________ Home Phone: __________________________________________ Work Phone: _________________________________________ In case of emergency, please notify: Name: _______________________________________________________________________ Phone (home): _______________________________________ (work/cell): ____________________________________________ PERSONAL BACKGROUND Address: ____________________________________________________ City: _________________ State: _______ Zip: ________ Do you have a reliable means of transportation to work: Yes No What wage are you expecting: _________________________ If younger than 18 years old, how old are you? __________________ Are you eligible to work in the U.S.? Have you ever been convicted of a felony? Yes No Yes What are your interests and activities? __________________________________________________________________________ _________________________________________________________________________________________________________ (PROOF OF ELIGIBILITY IS REQUIRED UPON EMPLOYMENT) Please list awards and/or leadership positions held (work or school): __________________________________________________ No _________________________________________________________________________________________________________ AVAILABILITY PERSONAL REFERENCES MON TUE WED THU FRI SAT SUN FROM PLEASE PROVIDE THREE REFERENCES TO WHOM YOU HAVE BEEN ACCOUNTABLE. NO FAMILY MEMBERS PLEASE. Name Address Phone Relation Years known ________________________________________________________________________________________________________ TO Summer: ________________________ School Year: __________________________ All Year: _____________________________ ________________________________________________________________________________________________________ Minimum number of hours needed to work: ________________________________________________________________________ Maximum number of hours needed to work: ________________________________________________________________________ PREVIOUS EMPLOYMENT HISTORY ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ PLEASE LIST YOUR THREE MOST RECENT JOBS (including babysitting, lawn care or volunteer work): Dates Employed Name & Address of Employer Phone # Supervisor Earnings Reason for Leaving ________________ _____________________________ ___________ _____________ _________ ___________________ ________________ _____________________________ ___________ _____________ _________ ___________________ ________________ _____________________________ ___________ _____________ _________ ___________________ ________________ _____________________________ ___________ _____________ _________ ___________________ ________________ _____________________________ ___________ _____________ _________ ___________________ ________________ _____________________________ ___________ _____________ _________ ___________________ Job skills acquired: __________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ ________________________________________________________________________________________________________ PLEASE READ THE FOLLOWING STATEMENTS CAREFULLY AND SIGN I understand that the completion of this application does not indicate that there are any positions currently open and does not obligate the Employer to hire me. I certify that all of the answers given in this application are true and complete to the best of my knowledge and are subject to confirmation by the Employer. The Employer may make such investigations and inquires of my personal employment, financial, academic history and other related matters as may be necessary in determining whether I can perform the essential functions of the position which I seek. I hereby release said employers, schools and all persons contacted from all liability in responding to inquires in connection with my application. If I am employed, I understand that false or misleading information given in my application or interview(s) may result in termination. I understand that I am required to abide by all employer rules and regulations. Date: _______________________ Applicant Signature: ___________________________________________________________ INTERVIEW QUESTIONS PRACTICE INTERVIEWS AND GUEST SPEAKERS Take the time to let students practice with: Classmates Teachers Video tape or record Guest speakers reinforce and add validity Personnel directors Employment agencies Gives students a network connection INTERVIEWS Student responsibilities Receptionists’ duties Interviewers’ Information PowerPoint Interviewers’ Folders Hospitality Room Lunch STUDENT RESPONSIBILITIES Dress for success Student interview folder Job Interview Rating Sheet Resume Application References Be on time Know how to greet interviewer Be prepared RECEPTIONISTS Possible receptionists Student interns Parent volunteers Teachers with planning Alumni CTSO officers/members Greet interviewers Check in students Verify Job Interview Rating Sheet complete and business card attached Monitor reception area Offer assistance to interviewers Collect Interviewer’s Information Sheet INTERVIEWERS’ POWERPOINT General “Job Interview Fair” information Interviewee facts Interviewers’ folder contents Cover Job Interview Rating Sheet rubric Interview process Lunch Thank you Questions and answers JOB INTERVIEW RATING SHEET HOSPITALITY ROOM AND LUNCH Hospitality room Soft drinks, water, coffee Candy, snacks, fruit Breakfast foods Lunch Student volunteers in charge of set up, serve and clean up Foods Science classes determine menu, prepare and serve food - optional Catered lunches are an option CTSO members can help serve and clean-up FOLLOW-UP Students return to classroom and immediately write thank you letters Sort all thank you letters by interviewer and mail Include a thank you letter from CTAE department/ interviewer coordinators Helpful Forms for Your Use: These Forms are available on our School Website Preparations: Save the Date sign-up letter Cover letter for sign-up Interviewer Schedule (my master) Teacher Interviewer/class schedule Interviewers’ Folder: Interviewers’ notes Rating Sheet Interview Questions Informational Form More Helpful Forms…. Student Folder Application Resume Questions to answer in class FOR ADDITIONAL INFORMATION Jason Weiss [email protected] Jason Weiss' Website Laurie Terry [email protected] Laura Terry's Website Howard High School 478.779.4880
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