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Video Conferencing Demo
April 4, 2008
State of Oregon – DAS
Polycom
Agenda
Introductions
Video Conferencing Possibilities and Ideas
Camera and Display Options
Putting it all Together with DAS Services
……..and the Future
Who is Here?
DAS – Technology Support Center
– Staff and Help Desk
Douglas ESD
Polycom
Multnomah ESD
Department of Education
Umatil la-Morrow ESD
Oregon State Police
Department of Corrections
Southwestern Oregon Community
College
Department of Human Services
Department of Revenue
Department of Forestry
Oregon Department of
Transportation
Oregon Judicial Department
Clackamas County
What is Video Conferencing?
Video conferencing uses telecommunications of audio and video to
bring people at different sites together for a meeting. This can be as
simple as a conversation between two people in private offices (pointto-point) or involve several sites (multi-point) with more than one
person in large rooms at different sites. Besides the audio and visual
transmission of people, video conferencing can be used to share
documents, computer-displayed information, and whiteboards.
H.323 (protocol of how the packets of content travel between points and how cameras and networking
components communicate with one another) describes how video conferencing
operates over the Internet (TCP/IP or just IP, just like how your
desktop computer communicates). Multipoint Conferencing Units
(MCUs- Bridging) handle the traffic flow in multi-point video
conferences
Why video conferencing?
a live conversation is needed;
visual information is an important component of the conversation;
the parties of the conversation can't physically come to the same location; or the expense or time
of travel is a consideration.
Examples of how video conferencing is Used by Customers
Meeting were vendors or contractor are in another cities and travel is expensive
Advisory Committee and Stakeholder Meetings
Training – Where interaction is required yet the trainees are located all over the state, country…
Classes and Distance Learning – Students, Teacher, Special Content
Interviewing candidates for open positions in your organization
To be part of a process – testimony is court, Judge, DA’s and Inmates
Services from a central point to people in different locations – counseling and medical advice
Agency or Division meeting where not all staff can attend
What do You Need to Conduct a
Video Conference
Basics
Network Bandwidth (standard vs high definition) and security clearance
with firewalls to connect with the other parties (video firewall)
Bridging Services (3 or more parties in the conference)
Camera with Speaker
Display (TV)
Agenda
Q & A……..
Continuing with the Agenda……
Video Conferencing Possibilities and Ideas
Camera and Display Options
Putting it all Together with DAS Services
……..and the Future
Polycom – Welcomes
The State of Oregon - DAS
The VSG Solution
Trends Driving Mainstream Video Adoption
Video Conferencing
and Collaboration
Video
Content Sharing
Video Content
Management
User Experience
Technologies
Enabling Video
•
•
•
•
IP
Broadband
HD
Industry Standards
Market Trends
•
•
•
•
•
Distributed Workforces
Globalization
Mobility
Rich Media
Environmentalism
9
Requirements for Mainstream Adoption
Ubiquitous Connectivity
Common Interfaces
Quality of Service
Video and Audio
Quality
High Definition
Siren 22
Lost Packet Recovery
User Experience
Modular Design
Widely Deployable
Customizable
Integrated Security
Common Directory
Central Management
10
Polycom Video Solutions
11
Polycom Video Solution
1
Video Endpoints
12
Telepresence
Polycom Video Conferencing Solutions
Desktop
HDX 4000
VSX 3000
Essential
PVX
13
Group Systems
HDX 7000
VSX 5000
V700
VSX 6000
VSX 7000s
V500
HDX 8000
VSX 7000e
Professional/Integrated
HDX 9000
TPX™/RPX™
VSX 8000
Polycom Video Solutions
Video Endpoints
1
2
Conference Bridge
14
2
Polycom Conference Bridges– MGC and RMX
Polycom RMX 2000 is the “next gen” conference
bridge purpose-built for high speed IP networks
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Optimized for IP (H.323, SIP) networks
Supports high bandwidth applications (HD and beyond)
Supports on-board PSTN (ISDN Q2 08)
Provides optimum ease-of-use with “on-demand” conferencing
Web-based management
Polycom MGC/MGC+ is the proven workhorse of the
industry, suitable for specialty or legacy environments


Offers options for redundancy, internal gateway, internal
firewall, V.35/serial interface
Or where customers are looking for a familiar platform
15
Polycom Video Solutions
Video Endpoints
1
2
3
Conference Bridge
Management &
Scheduling
16
Polycom Video Solutions
Video Endpoints
1
2
3
Conference Bridge
Management &
Scheduling
4
Video Recording, Streaming
& Content Management
17
4
Polycom RSS 2000
Recording and Streaming Server
TM
Network accessible IP video conference
recorder – records video, audio, and shared content
Captured events are available by video on demand
or live streaming (unicast or multicast)
Operates in secure environment
Conference Room
Server Room
Polycom Endpoints
Polycom RSS 2000
Recording across the network
18
Polycom Video Media Center - VMC 1000
TM
Manage, Protect, Leverage all video in the organization
Live or on-demand streaming to thousands of viewers
Archive content in dedicated and secure repository
Leverage existing video infrastructure
Polycom endpoints
Polycom VMC 1000
Polycom RSS 2000
Create
Capture
Publish,
Access,
Report
Live Streaming and
Video on Demand
19
5
Polycom V2IU – NAT/Firewall Traversal
Secure route through any corporate firewall
Allows anyone, anywhere to join a multipoint conference
Optimizes video quality by prioritizing video packets
Connects IPv4 to IPv6 via new gateway capability
Corporate HQ
IP
Partner
Hotel
(H.460 endpoint)
20
Polycom Video Solutions
Video Endpoints
1
2
3
6
Partner Integration
5
Video Firewall
Conference Bridge
Management &
Scheduling
4
Video Recording, Streaming
& Content Management
Security & NAT/FW
Traversal
21
6
Polycom Partner Integrations
Integration into industry-leading desktop,
workflow and IP telephony applications
Desktop and
Mobile Devices
Video-enables enterprise communications
environments
Proven interoperability across devices,
infrastructures, and applications
IBM
Avaya
Microsoft
22
Polycom Video Solutions
Video Endpoints
1
2
3
6
Global Support &
Professional Services
Conference Bridge
Management &
Scheduling
Partner Integration
4
Video Recording, Streaming
& Content Management
5
Video Firewall
Security & NAT/FW
Traversal
23
Polycom Services Portfolio
Support
Services
Premier
Premier Plus
Elite Maintenance
VoIP Support
Implementation
Telepresence VNOC
Resident Engineer
Enterprise
Services
Customized
Services
Other Portfolio
Offerings
Professional
Services
Learning
Center
Network Consulting
CVE Program
Project Management
Technical Training
Strategy,
Management &
Operations Services
System
Administration
Training
Green Assessment
End User Training
Customized Training
Certification
Courses
24
Polycom Video Solutions Portfolio
Complete and integrated portfolio
of video conferencing, collaboration,
and content management solutions
Offerings for the desktop, executive
office, conference & training rooms,
and immersive environments
Advanced and flexible architectures for
faster deployments and simplified IT
integration
Global support and professional
services
25
Polycom HDX Series - Positioning
HDX 4000
HDX 7000
HDX 8000
HDX 9000
Personal/Desktop
Application Driven HD
Conferencing
Mainstream HD
Conferencing
High Performance
Solution
Powerful multimedia HD desktop
HD for multiple environments
Feature rich HD conferencing platform
Rooms that require complete integration
High Definition: 720p at 1-4Mbps
High Definition: 720p at1-2Mbps
High Definition: 720p at 1-4mbps
High Definition: 720p at 1-4Mbps
Standard Definition: 4 CIF below 1 Mbps
Standard Definition: 4 CIF below 1 Mbps
Standard Definition: 4 CIF below 1 Mbps
Standard Definition: 4 CIF below 1 Mbps
20” LCD HD Monitor with 1 DVI input for PC
or other video input
3 video inputs
3 or 4 video inputs
4 or 5 HD Video Inputs
2 or 3 video outputs
2 or 3 video outputs
4 video outputs
4-way internal multipoint
4-way internal multipoint
4-way internal multipoint
8-way internal multipoint (up to 8 Mbps)
Siren22 StereoSurround™
Siren22 StereoSurround™
Siren22 StereoSurround™
Siren22 StereoSurround™
H.323, H.320 and SIP support
H.323, H.320 and SIP support
H.323, H.320 and SIP support
H.323, H.320 and SIP support
AES Encryption
AES Encryption
AES Encryption
AES Encryption
Intuitive keypad for control
Advanced QOS – Lost Packet Recovery
Advanced QOS – Lost Packet Recovery
Advanced QOS – Lost Packet Recovery
People+Content, People+Content IP
People+Content, People+Content IP
People+Content, People+Content IP
People+Content, People+Content IP
People On Content
People On Content
People on Content
Dual microphone elements for stereo
separation and pickup
HDX Digital 3-element Microphone Array
HDX Digital 3-element Microphone Array
HDX Digital 3-element Microphone Array
Integration with next-gen speaker phone
Integration with next-gen speaker phone
Integration with next-gen speaker phone
Integration with next-gen speaker phone
Analog phone line for audio-only users
Analog phone line for audio-only users
Integration with SoundStructure
Integration with SoundStructure
Analog phone line for audio-one users
Industry Standard Terms and Resolutions
H
V
HxV
Multiples
Aspect
QCIF
176
144
25,344
1/4
4:3
CIF
352
288
101,376
1
4:3
2CIF or 1/2 D1
352
576
202,752
2
4:3
4CIF/D1
704
576
405,504
4
4:3
SD - 480i
720
480
345,600
3
4:3
ED - 480p
720
480
345,600
3
4:3
HD - 720p
1280
720
921,600
9
16:9
HD - 1080i/p
1920
1080
2,073,600
20
16:9
SVGA
800
600
480,000
4:3
XGA
1024
768
768,432
4:3
1280
1024
1,310,720
4:3
Sustainability - Initiative
Polycom Green
January 2008
Environmental Agenda Building Momentum
Significant Worldwide Awareness
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Global warming
Greenhouse gases
More Companies Going “Clean/Green”
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Stakeholder pressures
Corporate citizen responsibility
Political Pressure

Changing corporate and individual habits
to reduce CO2
Why CO2?
Why CO2?

CO2 is largest contributor to greenhouse gases
– Burning fossil fuels: gasoline, diesel, jet fuel

Transportation: cars, trucks, airlines

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Average .44 lbs CO2 per air mile flown:
Average .9 lbs CO2 per auto mile:
– Natural gas usage with appliances
– Use of electricity, most of which is generated by
fossil fuels

Benchmarks energy efficiency and impact of polluting fuels
in single measure
Kyoto Protocol
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Reduce CO2 emissions 5% by 2010
California: Governor Schwarzenegger
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Reduce emissions 10% to 2000 levels by 2010
Reduce emissions 20% to 1990 levels by 2020
80% below 1990 levels by 2050
What Can Companies do to Reduce CO2?
Top Recommended Steps to Reduce CO2
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Energy efficient facilities
Product designs (energy efficient)
Manufacturing processes
HR/Employee oriented programs
Travel policies
IT leadership
– Power saving data centers
– Extend network to home workers
– Collaboration and content
sharing tools (video and
voice conferencing) as
alternative to travel
Video and Voice Conferencing:
a Green Technology
Rich Communication, Collaboration, and Content
Sharing
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Global enterprises connect without travel
Meet and collaborate virtually
Enable dispersed workgroups
Foster real-time collaboration for increased
productivity
Substantially Reduces Carbon Footprint
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Green meetings
Allow attendees to be environmentally friendly
Reduce the need, costs, and CO2 of travel
“Much of my (political)
participation now comes via
(Polycom HD video)
teleconference, a “low carbon
emissions” way of working .”
- Al Gore
“With the growing emphasis
on…green policies in
corporations, video conferencing
is now seen as having a direct
effect on lowering a company’s
carbon footprint.”
- William Stofega, IDC
“Using (video) conferencing
and collaboration
technologies can make a large
contribution to the goal of
carbon neutrality.”
- Alan Greenberg, Wainhouse
Research
Are Companies Buying It?
Trend is Clear
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32.9% of companies increased
collaboration tools usage due
to carbon impact concerns
28.1% have a carbon
emissions policy
26.3% say carbon policy is
coming in next year
“…the next several years will
see a deepening of the
necessary tools and
understanding.”
Wainhouse Research, August 2007
Polycom Customers Speak for Themselves
“To reduce our air miles, we have made a
substantial investment in (Polycom) phone
and video conferencing and now have new or
upgraded facilities in all of our major offices.
Last year we were able to avoid 1.1 million
miles of travel through use of telesuite
facilities, thereby avoiding the emission of
198,000kg of CO2.”
- PWC Corporate Statement
“The initial investment (in Polycom video
conferencing) is easily justifiable,
ultimately increasing productivity. It’s not
only protecting the environment, but is
common sense for businesses to adopt.”
- David Rowe, CEO, Easynet
Considerations for Green Meetings
Determine Existing Meeting and Travel Patterns
Identify What Groups Could Use Video and Voice
Conferencing as Alternative Way of Meeting
Identify Applications Where Video and Voice
Conferencing can be Applied for Virtual Meetings
Establish a Network Plan and Bandwidth
Requirements to Support Communications
Determine how Virtual Meetings will be Hosted,
Scheduled and Managed
Identify Needs to Record and/or Stream Meetings
for Personnel to Participate at Later Date
Identify Support Services to Maintain Equipment,
Manage the Network, etc.
Determine Method for Measuring CO2 Reduction
Going Green with Polycom
Three Step Process
3.
Tracking and
Measurement
1
1.
Video Readiness
Benchmarking
3
2
2.
Green Roll-Out
Planning and
Implementation
Going Green with Polycom
Step 1: Initial Benchmarking
Assess “Video Ready” in Three Areas

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Service Quality – ensure a successful Video
Conferencing experience
Operational Efficiency – plan for the right mix
of capacity and resources
Business Benefits – Establish best practices
in video and voice conferencing to maximize
user adoption and experience
Recommendation: Polycom Performance
Benchmarking Assessment

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Guides customer towards realizing
substantial strategic benefits through the
effective use of collaboration tools
Helps customer identify applications and
workflows for video/voice virtual meetings
Provides recommendations to significantly
improve conferencing operations
Going Green with Polycom
Step 2: Green Roll-out Planning
Determine how CO2 emissions are to be reduced
through collaboration tools

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Selection of collaboration solution and locations to be
installed
Network infrastructure necessary to achieve the
planned roll-out
How to best install and implement collaboration tools
to achieve the desired level of CO2 reduction
Recommendation: Polycom Green Assessment
Service

Guides customer roll-out plan
– Sequence and steps to achieve highest impact
– Best utilization of current or future collaboration
tools to maximize CO2 reduction
– Establish baselines for CO2 reductions
– Monthly travel-related savings
Going Green with Polycom
Step 3: Tracking and Measurement
Quantify and calculate CO2 reduction
Recommendation: Polycom ARENA Partner:
Video Miles® Software from Visual
Environment Ltd.

Automatic tracking of video usage
–
–
–
–
Number of miles travel saved
Carbon emission reduction achieved
ROI – travel costs savings
Number of delegates involved in
meetings
– Number of man hours saved
– Video conference system utilization

Data is instantly recorded and presented in bar
chart and pie chart format for review 24/7
Benchmark / Green Assessment Details
Customized Consultation

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Polycom team of experts
On-site interviews
Online surveys
Analysis and reporting
Priced on size and
scope of implementation
Ordered as a Polycom
Professional Service

Sales contacts:
– Polycom Service Business
Development Managers
– Certified Service Partners
Video-Miles® Details
The Video-Miles Solution

FetchitTM
– Software sits on customer server or PC
– Runs in background without impact on
network applications
– Registers all end-points, MCUs, Gatekeeper
– Retrieves data from every video conference meeting

Video-Miles® Server
– Receives and analyzes data from Fetchit every 24 hours
– Converts data into readable reports

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Environmental, financial ROI, utilization
Graphs, pie charts, statistics
Priced per video end-point
Visual Environment, Ltd.


Balmoral House
139-141 Cambridge Road
Southport PR9 7LN
United Kingdom
Tel: + 44 (0)7970 820939
www.thevisualenvironment.com
Sales contact
– Patrick Hodgson
Go Green With Polycom!
Take Action Today!
For Additional Resources and Guidance

Polycom “Team Green”
– [email protected]
– Brian Gilman, Director Enterprise Solutions
[email protected]
– Bob Preston, Vice President Solutions Marketing
[email protected]
Summary
Take Action on Green Now!
Global Sustainability is Every
Company’s Responsibility
Become Carbon Neutral
Improve Productivity and
Efficiency Throughout
Enhance Your Company Brand,
Positioning, and Image
Go Green with Polycom!
Agenda
Q & A……..
Continuing with the Agenda……
Putting it all Together with DAS Services
……..and the Future
DAS Services Provided
DAS Bridging Services
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Voice Activated Video Switching
Continuous Presence
Pattern Layouts: Common Patterns – 2a, 4b, 5a, 5b, Hollywood Squares
Audio Add-Ins (Voice Only)
Job Interviews – Kinko’s FedEx
Presentation Mode – Shows pattern and switches to full screen
Lecture Mode – Lock on a Site
People + Content (PowerPoint Presentations)
FTE to support setup up the conference and operating the camera
DAS Services Provided
Scheduling and Setup Conference Support
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Online reservation system - TC Reliance
Test Rooms
Reservation Process
Special Instructions (People + Content, Continuous Presence, Pattern Layout)
Origination Room
Room Approval Process
Adding a Phone Add-in
Adding a Placeholder
Assign individuals to specific rooms. Receive email confirmations.
DAS Services Provided
Extra Services Provided
Desktop Video Conferencing: Laptop/Desktop w/camera:

Receives Power from the laptop’s USB port – must have laptop plugged in

Polycom PVX software – required for bridging calls
Recording & Streaming & Add in Audio
All-In-One Recording, Streaming, and Archiving Solution

Ability to record and archive conferences to DVD

Stream the conference on the internet in a Real Player format

Endpoints can hook up a DVR to record their own conference
Cost Considerations to Video Conferencing

Bandwidth (use existing excess or do I have to purchase more)

Room Setup and Equipment (size of room, number of attendees)

Frequency (number of conferences held)

Quality Demanded (standard vs high definition)

Business Requirements on what will be presented (content, streaming, recording)
DAS Video Conferencing
Planning
Increasing the capacity on the current bridges to support more conferencing
State-wide Price Agreement to Purchase Video Conferencing equipment and
installation services
Increase staffing levels at the TSC
Developing Rates for 09_11 with a change in the how the rate model is
developed.
POLYCOM VC2
POLYCOM ROAD MAP SLIDE SHOW
It's All in Sight 49MB.wmv
Polycom Video Solutions – Grants Team
CONTACTS for the NW GRANT team
Lyssa Garza
Grant Coordinator
Polycom Grant Assistance Program
Video Solutions Group
1800 Holleman Drive #620, College Station, TX 77840
Direct: 979.633.4172 | Mobile: 210.317.9224 Fax: 270.633.4172
Andrew Knox
Area Grant Manager
Video Solutions Group
2215 Post Rd. #1006, Austin, Texas, 78704
Direct: 512.441.6058 | Mobile: 512.484.6058 Fax:
Kristin DeProspero
Polycom Grants Director
Video Solutions Group
678-354-2445 phone
678-428-8475 cell
512.441-6058
POLYCOM TRADE PROGRAM
TRADE PROGRAM
polycom_video_tradein_rebate_program.pdf
State of Oregon
Thank you!