1. business and industrial

900 Third Avenue
Electronic Tenant® Portal
Created on November 6, 2014
Building Amenities: Notary Services
Notary Public
What is a Notary Public?
A Notary Public is a public servant appointed by state government to witness the signing of important
documents and administer oaths.
How does a Notary identify a signer?
Generally, the Notary will ask to see a current identification document or card with a photograph, physical
description and signature. A driverâs license, military ID or passport will usually be acceptable. Please
have a photo ID when appearing for a notary signature.
Does notarization make a document "true" or "legal"?
No. A notarization typically means the signer acknowledged to the Notary that he or she signed the
document or vouched under oath or affirmation that the contents of the document were true.
If you are in need of this service please contact:
Paramount Group, Inc.
Management Office
900 Third Avenue
Lynn Kazimir, RPA
212-486-7962
Building Amenities: Storage
Please contact the Management Office if you would like information regarding storage space.
Building Operations: Billing Procedures
Payments:
Rent charges are due and payable on the first day of each month. Tenant rent statements are sent to each
Tenant at the end of the month preceding the due date. Tenant work order and miscellaneous utility charges
are due within 30 days of receipt of invoice.
All checks should be made payable to:
“900 Third Avenue, LP”
and mailed to:
P.O. Box 392056, Pittsburgh, PA 15251-9056
Billing Address:
The billing address should be established prior to move-in. The Management Office has the capability to
send a copy of an invoice to another address, if desired.
Wire Transfer:
Bank
Bank Routing No:
Account Name:
Address:
Account Number
Reference:
The Bank of New York Mellon
021 000 018
900 third Avenue, L.P.
1633 Broadway, New York, NY
10019
890 0678 704
(optional)
Building Operations: Building Hours
Normal business hours are Monday - Friday, 8:00 A.M. - 5:00 P.M.
900 Third Avenue Building Office will be officially closed on the following Holidays:
Martin Luther King
President’s Day
Good Friday Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Eve Day
New Year’s Day
Should you require cleaning, heating, air conditioning or other special services on any of the above
Holidays, please contact the Management Office. We will be happy to provide an estimate for your request,
as our building contractors observe these days as Holidays as well.
Building Operations: Building Management
The staff of 900 Third Avenue is dedicated to making your work environment as safe and pleasant as
possible. The Building Office is located on the 14th Floor. It is open from 8:00 am to 5:00 pm, Monday
through Friday, and closed on Saturdays, Sundays, and Holidays.
During non-business hours, the Main Lobby will answer the telephone and take messages for the
Management Office. We will respond to your inquiry as quickly as possible. Please do not hesitate to
contact the management office at:
Phone:(212) 486-7962
Fax: (212) 826-6561
Email: [email protected]
Address:
900 Third Avenue
New York, NY 10022
The following personnel are available to address your needs:
Title
Name
Property Manager
Carla Rooney
Sr. Associate, Property
Operations
Associate
Lynn Kazimir
Porter Service
Adele
Maldonado
Ivan Galarza
Chief Engineer
Scott Bowen
Director of Life Safety
Dennis Farley
EAP Director
Ivan Rivera
Fire Safety Director
Bernardo
Pena
Phone
Number
(212)
486-7962
(212)
486-7962
(212)
486-7962
(212)
486-7962
(212)
486-7962
(212)
486-7962
(212)
486-7962
(212)
486-7962
E-Mail
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Building Operations: Contacts
Community Information/Service:
Police Department
Non-Emergency
17th Pct. 167 East 51st Street
Fire Department
Non-Emergency
L51 E 165 East 51st Street
Emergency Paramedic Service
City Hall
Franklin D. Roosevelt Post Office/909 3rd
Avenue
Directory Assistance
Time
Weather
911
(212)
826-3211
Or 311
911
(212)
999-2000
Or 311
911
(212)
487-5627
(212)
330-5660
411
(212)
976-1616
(212)
976-1212
Hospitals
New York Presbyterian Hospital
New York Hospital Cornell Medical Center
Rockefeller University Hospital
(212)
746-6972
(212)
746-5454
(212)
327-8000
Transportation
Long Island Railroad
Metro North Railroad
Amtrak
Metropolitan Transportation Authority
(718)
217-5477
(212)
532-4900
(212)
237-3122
(212)
878-7000
Newspapers
New York Times
Wall Street Journal
New York Daily News
(212)
556-1234
(212)
416-2000
(212)
210-2100
Building Operations: Tenant Contacts
In order to keep both tenants and management up-to-date and informed, tenants must submit the name(s)
and telephone number(s) of the individual(s) to be contacted during normal business hours. Additionally,
tenants must provide the name(s) and telephone number(s) of contacts for weekends and emergency
purposes.
Building Management must be informed of all changes concerning these contacts. Please be advised that
this information will remain in the strictest confidence.
Building Security: Overview
The security of 900 Third Avenue and our tenants is one of our highest priorities. Consequently, we have
developed and implemented a system to maximize personal safety and minimize property damage and
theft. Our security system is composed of many elements including a computerized fire and smoke detector
and sprinkler system, a state-of-the-art digital camera recording system, and two-way radio communication
between the Management Office, security staff and Building Maintenance personnel. Specific elements of
our comprehensive security system are outlined in this section. Bear in mind, the ultimate responsibility for
security in your suite rests with you, the Tenant.
Building Security: Building Access Procedures
All tenants entering the building are required to stop at the security console with their picture ID Card out
and ready to display to our security staff.
On weekends and holidays, tenants must sign in and out each time they enter and leave the building.
Anytime a tenant enters the building they must sign in. This applies to the individual who makes a short trip
to the delicatessen or steps outside for a cigarette break. No one will be permitted into the building on
weekends and holidays without a building issued picture ID card.
If a tenant forgets their card, they will be required to receive a visitor’s pass for the day. They will also be
treated as a visitor, therefore, having their bags checked prior to entry. Security will perform a photo
verification and current status via the badging station.
Building Security: Card Access Photos and Replacement/Temporary Cards
Photo ID Card requests for all permanent employees must state the full name of employee(s) to be issued a
Card and should be submitted to the Management Office. These requests must be sent from an authorized
tenant representative only, in advance, via fax on company letterhead or email. Please note that there is a
charge for a Replacement/Temporary Cards.
Please be advised that Photo IDs for building tenants are taken Monday through Friday only between the
hours 2:00 p.m. to 4:00 p.m.
If you have temporary employees working for your firm, they should be entered into the guest pass / visitor
system stating the date they will begin as a temp through the anticipated end of the assignment. The temps
should check in with the lobby desk on Monday morning so they can pick up the weekly pass they will use
as identification for access to the building.
In the event an employee is terminated, please retrieve the Building Identification Card from the employee
and advise the Building Office in writing. The notice to the office should advise as to if the employee was
dismissed or left on their own accord. This information will enable the lobby security staff to handle these
situations appropriately.
Building Security: General Office Security
Security Checklist
The following is a list of general office security suggestions, which are offered to you as an aid in
establishing your internal security procedures:
Restrict office keys to those who actually need them.
Keep complete, up-to-date records of the distribution of all office keys.
Establish uniform procedures for collecting keys prior to the termination of employees.
Establish a rule that keys must never be left unguarded on desks or cabinets.
Require that filing cabinet keys be removed from locks and placed in a secure location after opening
cabinets.
Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
Ensure that a responsible person is in charge of issuing all keys.
Store keys systematically in a secured wall cabinet of either your own design or one that conforms to
a commercial key control system.
Insist on identification from repairmen who come to work in your office.
Clear all desks of important papers.
When working alone in the office at night, lock the front door to prevent anyone else from entering.
Keep the police, fire department, and building security telephone numbers posted.
Double check to see that all doors are securely locked before you leave.
Suspicious Persons
If you see suspicious or offensive persons in the building, please call the Management immediately. If
possible, make note of appearance, clothing, etc. in order to assist building security in locating them.
Please be aware of strangers in your Tenant areas and halls. Quite often a question such as “May I help
you locate someone?” will be enough to deter a potential thief. Suspicious encounters of this type should be
reported to the Office of the Building immediately.
Building Security: Incident Report
To provide an accurate record of every incident, the security staff is required to create an incident report for
any accident, theft, or other incident occurring on the property. We would appreciate your cooperation in
answering any questions the security staff may have.
Building Security: Lost and Found
Please contact the Management Office at (212) 486-7962 to claim items that have been lost or found in the
buildings.
Building Security: Property Removal
All boxes or packages leaving 900 Third Avenue via the lobby or freight elevator must be accompanied by a
property removal pass signed by an authorized employee of the company. Tenants may obtain property
removal passes from the Management Office. Upon request from an authorized tenant representative,
tenants may be furnished with individually numbered removal passes. These passes are a one page form.
Upon completion of a pass, with the property being removed listed upon it, tenants must direct the Bearer to
present the pass to the 900 Third Avenue Security Officer when departing the Building. The Bearer will then
be required to sign the pass and leave the entire form with the Security Officer.
Please be advised that individual personnel may not authorize their own pass.
Building Security: Solicitation
Solicitation is not permitted within 900 Third Avenue. If you notice a suspicious person within the Building,
please call the Management Office at once and provide as much detailed information as possible regarding
the person(s). Security personnel will escort the individual(s) off the premises. We suggest that you request
identification from repair personnel who arrive to work in your office suite.
Building Security: Telephone Frame Room and Telephone Closet Access
All communications company employees (Verizon, etc.) must be logged in by a tenant representative
requesting access to the telephone frame room or closet to perform work for an individual company.
Tenants need to notify the Management Office, via note on letterhead, prior to the communications
company employee arriving at the building. When the communications company employee arrives, they will
be escorted to the appropriate telephone frame room or closet by building personnel.
Building Security: Tenant Precautions
Ultimate responsibility for security must rest with each Tenant. Please insure, when leaving the Building,
that all entrances and exits to your suite are locked. During the day, offices, desks and entrance areas
should never be left unattended. Valuables, such as purses, should be locked up or taken with employees
upon leaving their work stations.
Building Security: Theft and Insurance
Any suspected theft, no matter how small, should be reported to the Management Office immediately. The
Police should also be notified immediately by calling 311 and a report should be filed. Police need to be kept
informed of any thefts in the Building to establish a pattern to the thefts and to effectively complete the
investigation. Personal property insurance is the responsibility of each Tenant.
Building Security: Unannounced Visitors
All unannounced visitors must provide identification prior to access. Any unannounced visitor will be
announced by security, at that time the name must be input into AwareManager prior to access. Security
will call the Tenant to confirm admittance to the floor. If the Tenant cannot be reached, access will be
denied.
Building Security: Vendor/Contractor Access
There may be special instances when vendors or contractors need to perform work in your suite during
business and non-business hours. In such instances, please provide written notification to the Management
Office which states the name(s) of the individual(s), the company, the date they will be coming, the
approximate time and a certificate of insurance as indicated in the Insurance Protection section. A brief
description of the work to be done should also be included.
Building Security: Visitor/Guest Management System
Tenants are required to log visitors into the “AwareManager System”. The “Aware Manager System” is a
Web based program that allows 900 Third Avenue Tenants to schedule future meetings with one or multiple
visitors from their computer. The Tenant will log directly onto a 900 Third Avenue website
( http://pgi.amjxt.com/portal/signIn.htm ) and input their guest(s) information. Upon arrival the guest shall
produce proper I.D. and a pass will be generated immediately. All visitors bags will be checked prior to them
being directed to your suite. This program reduces the time it takes to process a guest and ensures that all
visitors are properly assigned to a predetermined destination.
The “Visitor/Work Order website” is administered by AwareManager and is handled by the Management
office at 900 Third Avenue. Several employees of your company should be familiar with the guest pass
system so that visitors can be entered prior to their arrival. Please contact the office at 212-486-7962 to
obtain passwords and gain access into the system.
Building Services: Cleaning
Cleaning services are provided daily at 900 Third Avenue. In addition, the day matron and porters attend to
building restrooms to ensure enough supplies are on hand. Porters monitor the perimeter of the building to
maintain the standard 900 Third Avenue is known for. Windows; both interior and exterior are scheduled to
be cleaned four times per year.
During the evening, the entire cleaning staff is supervised by an individual appointed by the cleaning
contractor. Please contact the Management Office for information regarding any additional cleaning
services not covered by your lease.
Building Services: Elevators
900 Third Avenue is equipped with 6 low rise passenger elevators and 5 high rise elevators. There is one
freight car that serves all floors. The freight elevator opens into a freight lobby on floors 2 through 18. The
freight elevator opens into the passenger elevator lobby on the high rise floors 19 through 34.
This elevator equipment and computer-based dispatching controllers are state-of-the-art. The passenger
elevators have brushed stainless steel wall panels and the floor is carpeted.
Shuttle Car (servicing floors 34-36)
Capacity: 2,500 lbs.
Doorway: 42" W x 84" H
Cab: 46.5" D x 77.5" W x 88.5" H
Freight Elevator Service
900 Third Avenue has one freight elevator with direct access to the 54th Street loading dock. This freight
elevator has its own service lobby on the 2nd through the 17th floors and shares the passenger elevator
lobby on the 18th through 34th floors. Floors 35 and 36 must use the hydraulic elevator for all passengers
and deliveries.
Specifications:
8'11" 1/2" H x 6'10" W x 6' 6" 1/2" D
Capacity: 3,500 lbs
Doorway: 8'0" H x 3'10" W
Service to: sub-Cellar to 35th floor
Hours
The daily hours for the building freight car are 8:00 am to 5:00 pm for normal deliveries. A normal delivery is
considered one trip. All deliveries requiring two or more large trips will require the elevators to be reserved.
All construction material and items needed for moves and relocations must be delivered before or after
normal business hours.
6:00 A.M. to 8:00 A.M.
5:00 P.M. to Completion
The availability of freight elevators will be on a first-come, first-served basis. There is an hourly charge for
these services. The charges in connection with use of the freight elevator will include the hourly charge for
the freight operator and the hourly charge for a security officer at the loading dock. Please call the
Management Office in advance to ensure elevator availability for the requested time. Advance notice must
be made in writing, no less than 24 hours prior to use. Weekend reservations must also be made in
advance. For weekend, holiday and non-contiguous weekday hours (e.g., 1:00 AM to 5:00 AM)
reservations, the tenant will be billed a minimum of four hours for the freight elevator use on Saturday and
eight hours on Sunday. Freight elevator shifts begin no later then 8:00 AM (or earlier if needed) on
Saturday, Sunday or Holidays. Also note that tenants will be billed for four hours for weekend service and
two hours for weekday service in the event of a cancellation without notice. If required, an elevator mechanic
will be assigned to the move. The cost for the elevator mechanic will be billed in your monthly sundry
invoice.
In keeping with the successful implementation of the security program, as well as the requirements of the
Management Office concerning insurance, it is necessary that the Building Office receive prior notification
by fax, e-mail or telephone (with fax or e-mail back-up) of all visitors. This includes notification of any
contractor or delivery person/truck requiring access to the building. Contractors include all service people
needing access to the tenant space.
To ensure scheduled deliveries arrive promptly, please comply with the above regulations.
Building Services: Energy Management
Energy costs are the single largest expense for this Building. In an effort to reduce costs to all Tenants, we
have an on-going program to identify and implement energy conservation projects. While the Building is
heated at all times during the heating season, a lower temperature is maintained in the evenings and on
weekends. The lights in the Tenant suite are controlled by individual switches, as well as occupancy
sensors. The common area lighting is also controlled by occupancy sensors. In order to reduce operating
costs, please turn off all the lights in your suite when you leave in the evening. The night cleaning staff will
turn all lights off when done. Calculators, radios, computers, and coffee machines should also be turned off
each evening. Every Tenant will benefit from these simple measures to conserve energy.
Electrical Distribution System
In general, office floor electric capacity is designed at 6 watts per gross square foot in accordance with New
York City Building Code.
Standby Power Generation System
The building is equipped with one Emergency Generator located on the 35th floor. In the event of main
utility power loss, the Emergency Generator will supply power for Fire/ Life/ Safety systems in the building.
Building Services: Extra Services
A service charge will be incurred for any additional HVAC or cleaning services. Charges for HVAC will be
reflected on any sundry bills issued by the Building Office.
Please note that due to increases in union wages, the cost for these services changes annually. Please
contact the Management Office for the current charges.
Building Services: Forms
For your convenience, we have included downloadable and printable PDF document forms that will expedite
various building management service requests. Hard copies of all forms are available from the Property
Management Office as well. To view and print PDF files, you need the Adobe Acrobat Reader software. If
not already installed on your computer, it can be obtained for free at www.adobe.com.
Corporate Approved Vendor List
Move Out Form
Tenant Relocation Check List
Appendix C - Freight Elevator Information
Appendix D - Construction Checklist
Appendix E - Fireproofing Requirements
Appendix F - Fire Alarm System Instructions
Building Services: HVAC
HVAC Hours of Operation
Heating and base building air conditioning are controlled by a Building Management System. The normal
hours of operation for building comfort air are Monday – Friday, 8:00 AM - 6:00 PM. The temperature in the
Building is maintained at a comfortable level. Should the temperature level change abruptly or exceed a
reasonable level in your suite or in a particular office, please call the Management Office.
Heating and base building air conditioning are not provided on Saturdays, Sundays and Holidays, or after
normal hours of operation for the building (6:00 PM). If you need HVAC during these times, please contact
the Management Office, between 8:00 AM and 2:00 PM (M-F), and at least 24 hours in advance to schedule
and inquire about the current charge. On extreme temperature days, there will be an additional hour
charged in order to ensure that the temperature is acceptable at the requested time.
HVAC System Overview
Heating is provided by Con Edison Steam through perimeter hot water radiation units located below vision
windows. Self-contained thermostatic control valves are installed to control individualized comfort levels.
The Building is equipped with dedicated floor self-contained air conditioning units which allow for
independent, cost-effective and efficient ventilating and air conditioning service. This is especially useful
when operating outside business hours. Each floor is ventilated with tempered and fresh air by a 30 Ton
water cooled package unit. A computer controller linked to the building’s energy management system
controls each fan so that fans operate at an optimum efficiency point. Tenants requiring auxiliary
self-contained air conditioning for computers or telecommunications are able to connect to the buildings
condenser water system, which is available to operate 24 hours per day, 365 days per year.
Building Services: Lamp Replacement
If tenants are in need of replacement lamps, please have the authorized tenant representative inform the
Management Office. The tenants will be billed directly by the lamp replacement contractor.
Building Services: Mail and Message Center
All mail deliveries are made directly to each tenant.
All Federal Express, UPS, DHL, Airborne and any other non-postal items will enter and leave 900 Third
Avenue during normal business hours through the Loading Dock on 54th Street.
After 6:00 PM, non-postal materials may not be delivered to, or left at, the main lobby desk.
The Messenger Center is to the rear of the main lobby on the East 54th Street side of the building. Hours of
operations are from 8:00 am to 6:00 pm, Monday through Friday. There is no service on holidays or
weekends.
The phone number to contact the Messenger Center for service is (212) 715-0428.
Please instruct delivery services to clearly indicate the name of recipient, their company, its floor and a
telephone number. This will help expedite delivery. The courier must make deliveries and/or pick-ups
to/from the building within a 30-minute timeframe.
Tenants sending a package must call the Messenger Center in order for the package to be picked up. The
Messenger Center is operated for internal service only. Therefore, tenants must simultaneously call their
external messenger and the Center. Once the package is picked up by a Security Guard, it will be brought
down to the Center, where it will be retrieved by the appropriate delivery service.
A corralled area for pickups of food deliveries that are less than $40 is set up in the freight area lobby.
Tenants that have ordered food totaling less than the minimum amount must retrieve their order from this
area. It is the responsibility of the delivery person to call the Tenant and request they come down to the
pickup area. After checking in at the Messenger Center, delivery personnel will be permitted up to the
Tenant’s space with deliveries in excess of $40.
Should catered food orders for a breakfast or luncheon be made, the company should deliver it to the
loading dock. Caterers are required to abide by vendor insurance policy (see page 16). The service/freight
car operators will be informed to permit such deliveries, if we receive advance notice of at least 24 hours.
Building Services: Recycling & Waste Handling
All commercial properties in New York City are required to establish a recycling program under the
guidelines of New York City Local Law 87.
In accordance with NYC Local Law 87, 900 Third Avenue has in place a mixed paper recycling program that
is mandatory for all tenants. This program enables all employees to use their existing waste paper baskets
as recycling containers. Recycling material (including paper of any type e.g., magazines, newspapers,
catalogs and phone books) can be disposed of in a container without a liner or with a clear liner. If
non-recyclable materials are deposited there, the material is contaminated and no longer considered
recyclable.
All non-recyclable materials should be deposited in a receptacle centrally located in your office.
Non-recyclable materials include food and non-waste of any kind. Disposal of off all food waste in a centrally
located designated receptacle serves to prevent pest and odor issues. The receptacle for all non-recyclable
items should be identified by having a black liner.
The cleaning contractor will remove these bags and leave them in the loading dock for collection. The
building’s rubbish hauler sends two trucks nightly to remove both the recyclable and non-recyclable
materials from the building.
Compliance with the above is mandatory, appreciated and designed to minimize our environmental
footprint. Thanks for your cooperation!
Building Services: Service Requests
All requests for service should be requested via e-mail and AwareManager. E-mail requests should be
directed to [email protected] & [email protected]. The Management
Office will then dispatch the appropriate personnel to address your request. Please contact the Office with
questions concerning billable and non-billable services.
Emergency Procedures: Bomb Threat
Telephone Threat
When a bomb threat is made over the telephone, obtain the following information from the caller:
Exact location of the device.
Time set for explosion;
Description of the device;
Reason the caller has placed the bomb;
Exact words used by the caller.
Keep this information as confidential as possible.
Notify the Police Department. Call 911.
Notify the Management Office at (212) 486-7962
Once the Management Office has been notified of a bomb threat, it is our policy to advise your firm’s
manager or senior officer. It is up to the manager or senior officer to decide whether it is appropriate to
evacuate the office.
In the event that you are asked to evacuate the Building, please move away from the Building so as to allow
unfettered access to emergency personnel. Do not re-enter the Building until the Management Office, the
Police, or the Fire Department have given clearance.
Suspicious Packages or Mail Bombs
Letter bombs are usually sent through the mail addressed to a specific individual in the company, usually
disguised to look like some sort of gift or a small package. Letter bombs have the power to kill or seriously
maim anyone in close proximity. Letter bombs are usually contained within a large size manila envelope ¼”
to ½” thick and are fairly rigid.
However, the technology used in letter bombs has become increasingly sophisticated, and can be difficult to
detect visually. Letter bombs have been mailed from cities or small towns in the United States, as well as
from foreign countries. Be especially wary of letters that are mailed to titles -- Chairman, President,
Manager, Security Officer, etc. – rather than directly to named individuals.
If you suspect a parcel contains a letter bomb:
Clear everyone out of the immediate area; establish at least a 25 foot radius around the package.
Notify the police at 911 and Building Management.
DO NOT HANDLE IT UNDER ANY CIRCUMSTANCES.
DO NOT ATTEMPT TO DEACTIVATE IT YOURSELF.
Emergency Procedures: Civil Disturbance
Should a riot or civil disturbance start outside the Building, the security guards will immediately lock all
entrances to the building. The police will be notified. We will keep you informed.
If a disturbance should occur in the main lobby, all elevators will be turned off at the first floor and the police
will be summoned.
Emergency Procedures: Elevator Malfunction
If you are in the elevator and it stops for no apparent reason, , remember to remain calm. Pressing the
emergency button within the cab will alert Building Management that the elevator is malfunctioning. The cab
number will be identified, and so too, the specific floor on which it is stuck. The Guard will establish two-way
communication with elevators occupants until help has arrived.
In the event of a power outage, elevators will continue to operate using our emergency power generator.
Should an outage occur, elevator lights will remain on, but the car itself will temporarily cease moving. Each
elevator will automatically return to the lobby, their doors will open, and they will remain inoperable until the
power has been restored.
IN THE EVENT OF A FIRE, ELEVATORS MUST NOT BE USED FOR EVACUATION. USE THE
STAIRWELLS.
Emergency Procedures: Emergency Contacts
All Emergencies
Building Management Office
Building Security/After Hours
Emergencies
Fire Department (non Emergency)
Police Department (non Emergency)
Hospitals
911
(212) 486-7962
(212) 486-7962
(212) 999-2000
(212) 826-3211
(212) 746-6972
Important notes
If you call 911 as a result of a medical emergency, please be sure also to notify building management with
your name, callback number, and location so that security may swiftly guide the paramedics to your exact
location.
If the audible alarm within the building sounds, please do not call the Management Office, unless you have
something specific to report. Building Management is aware of the noise, as well as the source of the alarm,
whether it’s false or a legitimate emergency. Please keep the telephone lines clear so that Management
may to attend to the situation as quickly and efficiently as possible.
Emergency Procedures: Fire and Life Safety
Fire Prevention
Do not accumulate quantities of discarded files or other paper trash in your office or storage area.
Pay special attention to housekeeping in those departments that produce quantities of debris, such as
duplication machines, mailing and receiving rooms.
Do not store large quantities of flammable solvents, duplicating fluids, or other combustible fluids.
Keep electrical appliances in good repair. Report unsafe conditions to the building office.
When furnishing an office, consider the fire potential of materials used in large amounts, like
overstuffed chairs, settees, couches or anything that could become a combustible item. Such
furnishings should be flame-proofed.
Where potential for fire is especially high, such as supply rooms, tenants may wish to consider
installing additional fire extinguishers.
Fire Emergency
IF YOU DISCOVER A FIRE, you should remain calm and:
1. Pull the nearest fire alarm. Alarms are located in the corridors adjacent to the stairwells.
2. Call 911 from a safe location.
3. Evacuate or relocate and assist all others in the immediate area.
4. Close doors behind you to isolate fire.
5. Proceed to stairwells and listen for instructions. NEVER use the elevators.
6. Be cautious when opening doors so as not to spread the fire. Touch any door to see if it is hot before
opening.
7. If smoke is present, stay low and crawl with your body against the floor. The clearest air is near the
floor. If forced to make a dash through smoke or flame, hold your breath and cover your nose and
mouth with an article of clothing.
Emergency Procedures: Flooding
In the event of a flood that may cause damage to tenant property or affect the normal operation of the
building, designated tenant representatives will be contacted by Building Management personnel,
regardless of the time of day.
The first priority is to ensure that no personal injury occurs as the result of a flood. The second priority is to
discover the cause and prevent or minimize additional flooding.
Once the flooding has been contained, clean-up operations will be commenced. Tenants will need to
contact their insurance carrier for any damage to their property.
Emergency Procedures: Homeland Security
900 Third Avenue recommends that each tenant have an emergency action plan in place to help their
employees prepare for, and react quickly to, a regional emergency, including terrorist attacks. Click on the
links below to access a variety of resources that aid in preparing for a regional emergency.
Department of Homeland Security
http://www.dhs.gov/dhspublic
Federal Emergency Management Association
http://fema.gov/
American Red Cross
http://www.redcross.org/
Center for Diseases Control and Prevention Emergency Preparedness and Response
http://www.bt.cdc.gov/
Local media outlets will provide important information during an emergency situation.
Emergency Procedures: Medical Emergency
In the event that an accident or illness befalls one of your employees, or a visitor to your office area,
please:
1. Call Emergency Services at 911.
2. Provide the Emergency Dispatcher with the following information:
Your name
Your Building’s name and address
Your specific floor number, and the exact location of the emergency
Any pertinent details of the accident or illness
3. Do not move the injured/ill person. Attempt to make them as comfortable as possible.
4. If feasible, send someone to meet the emergency unit upon its arrival in the lobby.
5. Call the Management Office at (212) 486-7962. Inform management that you have called 911 and
briefly describe the nature of the emergency.
6. The emergency unit will be with you shortly and will administer all necessary medical assistance.
7. Determine, if possible:
Name, address and age of injured/ill person
The nature of the problem, as best you can surmise
All known allergies and current medications taken by the individual
A local doctor
Emergency Procedures: Power Failure
All 900 Third Avenue Office Buildings and Common areas are served by emergency generators. In the
event of power failure, these generators will provide emergency power for certain basic building functions.
Those functions include:
1. Activating emergency lights on each floor throughout the building, including all Exit signs.
2. Activating all stairwell lighting.
3. Activating the building’s emergency Fire, Life and Safety Systems as well as the building’s
communication systems.
4. Recalling all elevators to the ground floor lobby. (One elevator will remain operative for use by
security to assist handicapped persons or to take service crews and equipment into the building, as
needed.)
It is seldom necessary to evacuate the building during a power failure. Unless you are directed to do so
through the emergency communication system, please remain in your offices.
Please…DO NOT CALL the Management Office unless you need to notify us of the location of a
disabled employee.
Emergency Procedures: Severe Weather
When severe weather conditions become apparent, the U.S. Weather Bureau describes conditions by two
(2) classifications, a Watch or a Warning. This applies to the reporting of severe thunderstorms, the
approach of weather conditions favoring the formation of tornadoes, a hurricane condition, a winter storm
condition, etc. A Watch becomes effective when atmospheric conditions are present that can produce the
particular weather phenomenon. A Warning means that the weather condition has been spotted and prompt
action must be taken to enhance safety.
Except in very rare circumstances, the decision to evacuate the building based on the above weather
reports will not be made by Building Management, but rather by each Tenant Company. However, in the
event these conditions do exist, the following guidelines should adhered to:
Move away from outside windows. If the windows in your offices are supplied with blinds, close the
blinds (this will provide protection from broken glass).
Do not panic.
If evacuated, lock all desk drawers and take all items of value with you.
If evacuated, use a route that is in the building interior and stay away from large expanses of glass
and windows.
Use the stairwells rather than the elevators.
If evacuated, do not return to your office until advised to do so.
Emergency Procedures: Toxic Hazards
If there is a toxic spill or exposure, proceed immediately to an area where you are no longer exposed. Call
911. Provide the building’s address, your floor and phone number, and also what type of spill has occurred.
Take appropriate action to contain the hazard; close doors behind you, and always follow all safety
procedures when working with toxic materials.
Introduction: Welcome
The tenant information provided in this Electronic Tenant® Handbook is meant to provide you with a better
understanding of 900 Third Avenue and to facilitate your company’s operations. There is a great deal of
information contained within this handbook; take the time to familiarize yourself with this handbook and it will
become a valuable resource for you and your company. Please note that the Building Management Office is
available to help in any way possible. Your first call for any problem or question can always be directed to
the Building Management Office, and we will assist you from there.
Every attempt has been made to provide current and accurate information in this handbook, but it is
possible that some items will change over time. The Building Management Office will promptly notify you of
any such changes. Please feel free to contact the Building Management Office with any questions you may
have. We are here to serve you.
Welcome to 900 Third Avenue a premier Paramount Group Inc. property.
Introduction: About Paramount Group
Paramount is one of the largest privately owned real estate, acquisition, redevelopment and management
firms in New York City. The portfolio (including the Previous Funds’ portfolio) currently includes over 12
million square feet of class “A” commercial office space in Midtown and Downtown Manhattan, Washington,
D.C., and San Francisco, California.
Established in 1968, Paramount is an innovative, full-service real estate organization with proven
investment acumen and superior asset management skills including property management, leasing, finance,
design and construction, and both acquisition and disposition. A careful growth strategy and long-term
ownership has enabled Paramount to achieve consistent investment success.
Over several decades and numerous market cycles, Paramount has provided first class properties,
services, and amenities to our tenants. Albert Behler, President and CEO, has led Paramount since 1991
and, along with other Paramount professionals, has assembled our current portfolio. Paramount’s Senior
Management professionals have over 200 years of combined real estate experience and have been with the
firm for over 15 years on average.
Introduction: About 900 Third Avenue
Tenants of 900 Third Avenue are provided with exceptional services and amenities seven days a week,
24-hours a day. Serviced by 12 high-speed, state-of-the-art elevators, the building features a light-filled floor
plate of approximately 18,000 square feet. Digital temperature control systems provide HVAC service on an
individual floor by floor basis.
FEATURES INCLUDE:
Space available from 10,239 to 44,807 rsf
18,000 square foot floors on average
Flexible floor plate design
12 high-speed elevators with state-of-the-art management system 24-hour, seven day access
Panoramic views from tower floors
Tenant controlled HVAC with after-hours availability State-of-the-art communication, life safety and
security systems Directly metered electricity
Strong ownership and proactive management
Introduction: Operating Instructions
Navigation
You move through The Electronic Tenant® Handbook just as you would a traditional Internet site. It’s as
simple as pointing and clicking. The main page features a Table of Contents that provides links to each
Chapter. Upon entering a Chapter, you will find links to the specific information provided in that chapter’s
Sub-Sections. You may return to the Table of Contents or Chapter Overview at any time by clicking the
clearly labeled link on every page.
Special Features
This Electronic Tenant® Handbook has special features, such as a Forms Section and Search engine. In
order to take advantage of these useful features, you must have Adobe Acrobat Reader installed on your
computer. This software is free and easy to use, and can be obtained by clicking here.
Updates
The Electronic Tenant® Handbook is updated on a regular basis, so please be sure to periodically check for
updates and new information. If you are having trouble accessing the Electronic Tenant® Handbook or need
assistance, please e-mail or call the Management Office.
Policies and Procedures: Construction FAQ's
This document is not intended to be all-inclusive. Refer to Building Standard Construction Specifications for
additional information. Should this document conflict with the engineer’s or architect’s drawings or
specifications, notify Paramount’s Building Management at (212) 486-7962 as soon as possible. Conflicts
between documents will be resolved in writing. Failure to obtain a conflict resolution in writing prior to
bidding or construction does not resolve the contractor from complying with the requirements set fourth in
the Building’s Construction Specifications.
1. Automation
Building Automation changes shall be coordinated with the Chief Engineer and Schneider
Electric Rep – Maulin Bhatt 201-348-9240 x 218
2. Building Code Consultants
All filings and permit applications must be coordinated through the Buildings Management
Office.
3. Building Material
If building standard materials are not used, the tenant is responsible for maintaing a stock for
repair. Extra material cannot be stored in electrical, telephone or mechanical rooms.
4. Documentation – Drawings – Final
Final as-built drawings shall be submitted in “PDF” and CAD format.
5. Electrical
All electrical homeruns shall be in 3/4” or 3/8” EMT or rigid conduit.
Remaining wiring may be installed in Greenfield as code permits.
BX is only allowed from homerun junction box out with prior landlord approval.
All temporary lights and wiring must be removed at the completion of the project.
Phosphorescent signs containing radioactive material are not permitted.
Exit sign and emergency lighting must be battery operated and meet New York City Code.
Core drilling and “trenching” is permitted in limited areas with prior Building Management
approval.
6. Fire Alarm System
Demolition
WARNING - Prior to demolition, the fire alarm system must be secured by the Building’s fire
alarm contractor.
Failure to do so may cause severe damage to the fire system’s electrical components. Repairs
to these components will be the responsibility of the Tenant or Contractor and will be
immediately repaired upon discovery.
Ensure the Core Class E system components (pull stations, warden telephone, HVAC shutdown,
smoke detectors, speakers, strobes, tamper and sprinkler flow switches) remain in full operation
throughout construction.
To avoid delays in demolition, contact the fire alarm vendor early to review demolition documentation.
Construction
Unless otherwise instructed by the Property Contact Scott Bowen, installations of new fire alarm end
devices will be coordinated with Firecom Inc. (Fire Service, Inc.). (212) 564-3960 x 207 (Vincent
Milanesi)
End Devices (pull stations, warden telephone, HVAC shutdown, smoke detectors, speakers, strobes,
sprinkler tamper and sprinkler flow switches) are being replaced with new addressable devices. The
current devices being used during demolition and construction are not compatible with the new panels
and are therefore being replaced with a different make and model device.
New end device wiring shall be run for termination to the new TTB panels.
Confirm exact panel locations with Property Contact Firecom, Inc. and Chief Engineer Scott Bowen
prior to calculating wire runs to panels.
All fire alarm modifications shall be coordinated with Firecom Inc. (Fire Service, Inc.). To avoid delays
in construction, contact Firecom Inc. (Fire Service, Inc.) early in the design process to review
drawings and documentation.
7. Elevators
The freight entrance is located at 54th Street. Click here for details of freight elevator location,
The freight entrance is located at 54th Street. Click here for details of freight elevator location,
specifications and hours of operation.
All construction personnel must use the freight elevator for all travel within the Building and
when arriving or leaving the site. Passenger elevators are off limits.
Freight elevator use during normal business hours is for routine deliveries only. No exclusive
use of these elevators can be granted during this time.
Any hatch opening requests must be signed off by the TENANT in advance.
8. Hardware (doors/locks)
All cores must be keyed to the buildings master keying system.
The building is currently upgrading its door hardware. Please contact the buildings door
hardware contractor for specific information.
Door Hardware Contractor
American Locksmith
830 Third Avenue
New York, NY 10022
212-888-8888
9. HVAC
The standard air distribution system for the Building is high pressure ductwork using
pneumatically controlled VAV boxes then distributed to low pressure duct distribution with
plenum return. Only pneumatically controlled VAV are permitted we do not allow electrically
controlled VAV boxes.
be affected by special purpose areas such as:
Conference Rooms
Computer Rooms
Telephone Rooms
Show Room or Gallery
Places of Large Gatherings
Kitchen (with or without external exhaust)
Air Balancing tests on new or modified ductwork is to be verified/witnessed by the Chief
Engineer of the Building and a copy submitted for record retention. The Building recommends
using Independent Testing and Balancing (845) 634-8554 Contact David Marrero
It is the responsibility of the tenant to make radiator enclosure access available to building
personnel for maintenance. Removal of furniture or special panels / enclosures will be at the
tenants’ expense. Please confirm furniture layout with Management prior to approval. All
convectors must be made accessible for proper operation, maintenance and repairs.
Paramount-Group, Inc. requires that all new installations of comfort cooling equipment at 900
be equipped with R410-A refrigerant.
10. Certificates of Insurance
Refer to Insurance. Follow the instructions for certificate completion carefully. Most certificates
submitted require resubmission for failure to comply with the written requirements.
Submitting an incorrect or incomplete certificate of insurance can delay your project.
11. Labor
All Contractors and sub-contractors MUST employ the services of union labor, AND be
affiliated with the NYC Builders’ Trade Council.
12. Noise and Vibration
Any construction work causing excessive noise and/or vibrations, such as coring, chipping of
columns or floors, setting of anchors, etc. shall be performed outside of normal business hours.
The definition of “Excessive Noise” or “Disruptive Work” is at the discretion of the building
management office.
Any work which disrupts nearby Tenants must cease immediately upon request of the Building
Management Office and be scheduled for after-hours.
13. Plumbing
Contractor must ensure adequate access doors in wet columns and access to inspect and
make repairs of plumbing related fixtures such as expansion joints.
14. Other
Paramount Project Form 001 must be submitted prior to work starting.
Building Standard material removed during construction of any Tenant space and not re-used
by Tenant will be turned over to the Building Management Office at the Building’s option.
Example: (door hardware, exit signs, pull stations, fire hose connections, smoke detectors,
etc.)
Ensure all previously recalled sprinkler heads (e.g. Central Sprinkler O-Ring style) are removed.
15. Telephone/Telecommunication
Tenant equipment is allowed only in the Tenant’s space.
Contact the Building Office (212) 486-7962 for a listing of available telephone and
communication contractors and services.
Wood mounted on walls for supporting telephone or telecommunication equipment must be fire
rated and meet New York City Code.
Policies and Procedures: Construction Rules and Regulations
CRITICAL CONSTRUCTION POINTS: PLEASE REVIEW BELOW IN DETAIL. These are just critical
points, please also review Construction Rules and Regulations in their entirety.
Important: A Noise Mitigation Plan needs to be posted with the work permits.
Fire Alarm:
On full floor build outs all Fire Alarm Devices on the floor including core must be upgraded to our
digital system from the current analog system. THIS NEEDS TO BE INCLUDED IN THE ELECTRICAL
BIDS.
It is mandatory that the building contracted fire alarm vendor do an onsite survey prior to the
drawings being engineered, to determine the Fire Alarm devices that are required.
Electrical:
All home runs coming out of the Electrical Closet must be in EMT, all feeds to receptacles may be in BX.
HVAC:
On full floor Build Out Five (5) Schneider Electric room temp sensors (model STR 200 or STR 200-W) shall
be installed throughout the space. Locations shall be agreed upon with the Chief Engineer, Scott Bowen.
The Necessary wiring will be 18 awg, 4 conductor, shielded cable. All cables shall be run into the MER on
the floor, coiled and labeled. Tie-in to the BAS will be performed by the building engineers.
Plumbing:
On all full floor bathroom guts Five ( 5 ) ball valves need to be installed to isolate the fixtures served.
Location detail as follows:
Two (2) 3/4 inch ball valves on hot and cold water feeds to the ladies room sinks. Access is located behind
the hand towel dispenser in the ladies room.
One (1) two inch ball valve that feeds the toilets in the Mens' and ladies rooms. Access panel required
(location to be determined with Chief Engineer).
One (1) 3/4 inch ball valve that feeds hot water to the sinks in the Mens' room as well as a One (1) 1 1/2
inch ball valve feeding the urinals and the sinks in the mens room ( access panel location to be determined).
ALL VALVES REQUIRE PROPER ACCESS
All of the above work must be indicated on the MEP Drawings prior to approval.
Corporate Approved Vendor List
Policies and Procedures: Construction Specifications
INTRODUCTION
The PARAMOUNT GROUP, INC. staff at 900 Third Avenue looks forward to working with the Tenant and
Contractor as fellow members of your "Project Team." We want to ensure that the construction is completed
smoothly and results in maximum tenant satisfaction.
All construction at 900 Third Avenue must be done in compliance with the Standard Specifications and
Landlord requirements as detailed in this text. All work must be performed in compliance with all applicable
Federal, State and Local Laws, Regulations, Building Codes and Zoning Ordinances. In the event of a
conflict, current Laws and Regulations supersede these Specifications. ALL trades, including, second tier
sub-contractors, MUST be union and affiliated with the NYC Builders’ Trade Council.
Approval must be received in writing from the Building Management Office prior to the commencement of
any Tenant alteration/construction work.
PARAMOUNT GROUP, INC.
POSITION
Property Manager
Chief Engineer
Senior. Associate – Property Operations
Director of Security, Emergency Action Plan
Director
Associate
EMPLOYEE
Carla Rooney
Scott Bowen
Lynn Kazimir
Ivan Rivera
Adele Maldonado
PRE-CONSTRUCTION
A pre-construction meeting must be held with the Tenant, Architect, Engineer Consultant, General
Contractor, and Landlord's Agent. As the project progresses, correspondence and questions should be
addressed to:
PARAMOUNT GROUP, INC.
900 Third Avenue
14th Floor
New York, NY 10022
Attention: Property Manager
The Tenant must designate a representative (Tenant Representative) and inform PARAMOUNT GROUP,
INC. (Property Manager) in writing of the individual's name. (Use Paramount Project Form 005) The
Tenant's Representative must be able to make decisions on behalf of Tenant regarding clarification of
documents and must be authorized to accept financial responsibility on the Tenant's behalf.
1. Plans
1. The tenant shall submit two (2) sets of preliminary construction drawings of the proposed work
to the Building Management Office for approval. These plans will be reviewed by the Building's
Management Staff for safety, impact on neighboring Tenants, and consistency with the
Building's operational strategies.
2. The first submittal shall be a space study indicating the proposed office layout and all exits
required. The Tenant, at this time, should also be ready to indicate any special requirements.
3. The tenant shall also submit one (1) set to each of the following for their review and comments:
(addresses and contacts can be found in Appendix B).
Building Engineer Consultant:
Building Code Consultant:
Building Hygienist:
Building Fire Alarm Contractor:
4. The second submittal of plans shall be a complete set of construction documents, consisting of
demolition, architectural, mechanical, electrical, structural and plumbing, as applicable. These
drawings should indicate all special requirements, i.e., plumbing, special electrical, floor
loading, etc.
In addition, all alterations and new installations shall be in compliance with The Americans with
Disabilities Act of 1990 (ADA), and subsequent revisions/additions to said Act.
5. Prior to any construction, two (2) sets of drawings must be stamped and signed as
"APPROVED" by the Property Manager and Chief Engineer. This indicates agreement on the
plans to be used for construction.
6. All plans shall be dated and shall identify the Architect's name, address and telephone number,
Tenant's name and suite number. All submissions to be on sheets 30" x 42" or 24" x 36", drawn
to a minimum scale of 1/8". Tenant should maintain a file of copies of all transmissions to the
Building Management Office.
7. Please note that plans and drawings must not be folded.
8. Final Drawing Submissions:
Final drawings (“As-Builts”) shall be submitted in “TIF” and CAD format, and one (1)
printed hard copy
Drawings must be capable of printing full size.
2. Filing/Permits
1. Building permits will be filed by the tenant, at Tenant’s expense, using the approved Building
Code Consultant in order to ensure consistency with Building Standards.
2. The asbestos form (ACP5), which is needed for filing, must be obtained at the Tenant's
expense, by the Building Hygienist.
3. Tenant shall be responsible for payment of all filing fees, all controlled inspections, permits, and
all other code mandated testing/inspections which will be performed by the Building Code
Consultant or Building's independent consultants.
4. Copies of all certificates of approval and all permits must be delivered to the Building
Management Office prior to the commencement of work or upon their receipt, which ever
occurs earlier.
5. Construction Filing and Completion Certificates: Tenant shall at its sole expense obtain all
necessary permits prior to commencement of any work and all sign-off/inspections immediately
following the project's completion. The attached Construction Checklist (Appendix D) indicates
the required documentation which must be provided to the Building Management Office in order
for Tenant's construction to begin and upon completion of the construction. If the applicable
Completion of Construction documentation is not received promptly upon completion of
construction, the Landlord may obtain these sign-offs and tenant shall reimburse Landlord
(upon demand and as additional rent under the Lease) for all costs incurred in connection
therewith including an administrative fee of 15% of the total amount of costs incurred.
3. Insurance
Satisfactory evidence of proper insurance coverage must be filed with the Building Management
Office before commencement of any work. Work will not commence without an Insurance Certificate
being filed with the Building Management Office. Click here for specifications for Insurance
Certificates.
4. Approved Contractors and Sub Contractors
1. All work shall be performed by the Approved Building Contractors only. Names and telephone
numbers of Building Approved Contractors are to be found in Appendix B.
2. The General Contractor or Tenant must provide a list of the subcontractors, and their respective
work responsibilities, to the Building Management Office prior to commencement of
construction. ( use Paramount Project Form 001)
3. Contractors must employ the services of union labor, affiliated with the NYC Builders’ Trade
Council only. Tenant and Contractor shall make every effort to avoid labor disputes and shall
indemnify the Landlord and Landlord's Agent against any such disputes.
4. The use of other contractors is subject to Landlord’s approval.
5. Construction Schedule
The Contractor will prepare a work schedule to be approved by the Building Management Office and
the Tenant. The schedule should include work start date and the anticipated completion date. Prior to
and during the construction phase, Contractor shall provide weekly work schedules detailing daily
work hours. Regular Building business hours are from 8:00 a.m. to 6:00 p.m. (Monday-Friday).
Contractor should also indicate (day and time) when the freight elevator(s) will be needed for
demolition/construction purposes. It will be the responsibility of the Contractor to notify the Building
Management Office if the schedule changes. The construction schedule should be based on the work
to be performed as indicated on the Tenant's Approved Construction Documents.
CONSTRUCTION PERIOD
1. Supervision
1. A foreman in the employment of the Contractor is required to be on the job site at all times when
any work is in progress. The foreman should make himself known to the Chief Engineer, and
introduce any replacement, be they temporary or permanent.
2. All after-hours work by Contractors must be scheduled through the Management Office (212)
486-9862.
2. Security
1. All Contractors must cooperate with the Building's security personnel and comply with the
Building's security procedures.
2. Contractor will provide all employee names and comply with instructions on Project Form 003
attached.
3. All windows must be closed and locked at the end of each work day.
4. The Building Management Office is to provide locks and keys for the construction site at the
Tenant's expense. At no time shall the Building Management Staff of Paramount Group, Inc. be
locked out of the construction site.
3. Fire Safety
1. All necessary fire protection (i.e. fire extinguishers) must be in place throughout the
construction process. These fire protection requirements shall be provided by the Contractor at
Tenant's expense, and as directed by the Building Management Office, and as required by
local code.
2. Properly equipped and trained fire watch personnel shall be posted whenever any type of
welding, cutting or burning is taking place.
3. Specific approval must be obtained from the Building Management Office any time work may
produce smoke, heat, flame, or heavy dust, or anytime work could potentially cause damage to
sprinkler pipes or heads. This includes use of acetylene torches and demolition. This written
approval is required in order to coordinate the proper deactivating and reactivating of the
appropriate portions of the Building's sprinkler and Fire Alarm System. Said deactivating and
reactivating shall only be done by Building personnel.
4. All flammable materials (thinners, adhesives, oily rags, gasoline, etc.) must be stored in an
approved NFPA (Code 30) fire cabinet at the end of each work day. Cabinets are to be
provided by the Contractor. Acetylene oxygen and propane tanks must be removed from the
premises at the end of each work day.
5. Any additional reasonable fire protection requested by the Building Management Office shall be
provided by the Contractor.
6. The Contractor will protect the Public, Tenant, and Building property by installing all necessary
signs, dust protection and all other safety measures required for this work. These reasonable
requirements shall include, but not be limited to, ensuring the core Class E system (pull
stations, warden telephone and common-area smoke detectors) remains in full operation
throughout construction.
4. Clean/Building Protection
1. In order to minimize any adverse impact on other Building tenants, spaces affected by
demolition or construction dust or dirt shall be cleaned by the Contractor's labor to the
satisfaction of the Building Management Office. Such spaces include floors, walls and ceilings
of multi-tenant corridors, and elevator lobbies and cabs. Spaces not satisfactorily cleaned shall
be re-cleaned by the Building Management Office and charges shall be billed back to the
Tenant. Cleanup work is, however, the responsibility of the Contractor.
2. Dust which accumulates from work done during normal business hours shall be cleaned
continuously, and that which results from after-hours work shall be cleaned after work is
completed.
3. If no work is planned for the following morning, additional follow-up cleaning of public areas is
required no later than 8:00 a.m. the following day to clean dust which may have settled during
the night. This requirement includes weekends.
4. For floors, a broom clean condition is to prevail. The job site is to be maintained in a clean
condition. Trash shall be removed at the end of each day and will be carted away from the
Building by Contractor at Tenant's expense. Debris is not to be left in piles in the Tenant
space/work area, public areas such as corridors or freight lobbies, or in the main freight
corridor opening onto 58th Street. Containers must be promptly returned to the work area and
not left in common areas. Debris, containers, incoming material, tools and the like may not be
stored anywhere outside the work area.
5. Masonite panels and other padding must be used to protect all walls, floors and elevators from
any damage which may be caused by moving demolition debris or construction materials
through any part of the Building. Panels must be taped to eliminate the risk of tripping.
6. On multi-tenant floors, corridor protection will be removed each night before business hours
and the corridor cleaned as described above.
7. The Contractor is to use rubber wheeled carts in removing debris and trash from Tenant's
space. Under no circumstances shall metal wheeled carts be allowed. All doors are to be
protected with paper and cardboard.
8. Any damage done to the corridors inclusive of freight hall doors, during demolition/construction
must be repaired by Contractor at the Tenant's expense upon completion of the project.
Corridor specifications can be obtained from the Building Management Office.
9. Appropriate precautions must be taken by Contractor to protect filters on the A/C units from
clogging when construction dust is heavy. Contractors should notify the Building Management
Office in advance when such construction activities seem likely. As determined by the Chief
Engineer, filters will be replaced at the Tenant's expense.
5. Use of Building Maintenance Personnel
1. All labor rendered by Building personnel to coordinate or assist in any work, or to insure the
quiet enjoyment of other Tenants, shall be charged to the Tenant at the Building's prevailing
service rates.
6. Disruptive Work
1. Any construction work causing excessive noise, vibrations, or odors such as coring, chipping of
columns or floors, setting of anchors, painting with lacquer, etc. shall not be performed during
normal business hours.
2. The definition of “Excessive Noise” or “Disruptive Work” is at the discretion of the building
management office.
3. Any work which disrupts Tenants must cease immediately upon request of the Building
Management Office and rescheduled for completion on an after-hours basis.
7. Freight Elevators
1. The freight entrance is located at 54th street. Details of freight elevator locations, specifications
and hours of operation are in Appendix C.
2. Specifications:
8'11" 1/2" H x 6'10" W x 6' 6" 1/2" D
Capacity: 3,500 lbs
Doorway: 8'0" H x 3'10" W
Service to: sub-Cellar to 35th floor
3. All construction personnel must use the freight elevators for all travel within the Building and
when arriving or leaving the site. Passenger elevators are off limits.
4. Freight elevator use during normal business hours is for routine deliveries only. No exclusive
use of these elevators can be granted during this time. Arrangements for after-hours elevator
service should be made with the Tenant Service Coordinator. The Tenant will be charged at
prevailing rates.
5. All workers exiting the Building with materials, tool boxes, etc. must show Building passes to
the freight elevator operators. The operators will collect these passes.
6. The Contractor must clean the freight elevator and all areas affected by the work after each
use.
7. Any hatch opening requests must be signed off (approved) by the Tenant.
8. Demolition and Construction Debris
1. All demolition, debris removal, and transporting of large quantities of construction materials
must be done before or after regular Building business hours.
2. All construction debris must be removed from the Building within twenty-four hours. All Building
Standard material removed during the construction of any Tenant space and not re-used by
Tenant will be turned over to the Building Management Office at the Building's option.
3. Containers must be emptied and returned to the work space promptly. Containers may not be
stored or left in the 54th Street freight entrance/corridor at any time.
9. Storage
1. Contractors are not to store any equipment in building electrical closets, phone closets,
mechanical rooms, or freight halls. Storage must be coordinated with either Building
Management or the General Contractor and shall in most cases be confined to the construction
site.
MECHANICAL and DESIGN SPECIFICATIONS
General
The following items, addressed in the paragraphs below, are among those that must conform to the Building
Standard Specifications:
HVAC Systems
Electrical Installations
Fire Alarm
Plumbing
Telephone Hookups
Walls
Entryway doors, hardware and locks, electric strike, staining of entry doors
Signage, Intercom
Radiator Enclosures
Solar Screens and Shades
Fireproofing
Note #1: The Building Chief Engineer must be contacted to review the scope of work with the Contractor
prior to the commencement of any mechanical/electrical work. At this time, a walk-through of the work area
shall be conducted and all field conditions noted and addressed.
Note #2: Any alterations or new installations shall be in compliance with The Americans with Disabilities
Act of 1990 (ADA), and subsequent revisions/additions to said Act.
1. HVAC
1. New tenants have the option of connecting their ductwork to the existing floor units or, in
smaller spaces, to their own units. All Tenant units must have Building Management's approval
prior to installation.
2. The standard air distribution system for the Building is high pressure ductwork using
pneumatically controlled VAV boxes then distributed to low pressure duct distribution with
plenum return. Only pneumatically controlled VAV are permitted we do not allow electrically
controlled VAV boxes.
3. Any ductwork or other related HVAC mechanical equipment to be abandoned in Tenant's
premises as a result of Tenant's Improvements shall be removed by Tenant back to the base
building connection point. Prior to removal, Building Management must be notified in order to
approve the extent of removal and to coordinate the disconnection of related ductwork,
plumbing and electrical work and the reclaiming of refrigerants. This work is to be made part of
demolition work.
4. Air Balancing tests on new or modified ductwork are to be verified/witnessed by the Chief
Engineer of the Building.
5. Building Standard Refrigerant (Comfort Cooling)
Paramount Group, Inc. requires that all new installations of comfort cooling equipment at 900
be equipped with R410-A refrigerant.
2. Electrical
1. All electrical homeruns shall be in 3/4" EMT or 3/8" EMT or rigid conduit.
2. Remaining wiring may be installed in Greenfield as code permits.
3. BX is only allowed from homerun junction box out with prior landlord approval.
4. All lighting fixtures must be energy efficient. Approved plans indicating these fixtures must be
submitted to the Building Management Office prior to ordering the fixtures.
5. No back-to-back electrical outlets are allowed in adjacent offices. A minimum of one foot of
space between electrical outlets is required.
6. No sub-panels or piggyback panels are allowed in Building electrical closets.
7. Tenant electrical panels are required to be in the tenant space outside of the Building electrical
closets.
8. Temporary lights must be provided at all elevator lobbies, fire exits, and equipment rooms on a
24-hour basis. All temporary lights and wiring must be removed at the completion of the project.
9. All power, including existing, must be routed back to the electrical closet, and any penetration
into the electrical closet must be fire-stopped.
10. All electrical wiring/conduit/cabling (including telephone) to be abandoned as a result of
Tenant's Improvements within Tenant's premises shall be removed back to the source of
connection by Tenant at Tenant's expense. Prior to removal, Building Management must be
notified in order to approve the extent of removal and to coordinate the disconnection of related
electrical work. This work is to be made part of demolition work.
11. The electrician is responsible for final inspection and sign-off by the Bureau of Electrical
Inspection regardless of the length of time it takes to schedule an inspection date. It is the
responsibility of the electrical contractor to ensure that an A433R form is filed.
12. Before core drilling is performed, the floor slab must be x-rayed to ensure that there are no
conflicts with existing conduits or plumbing. Trenching is prohibited.
13. If approval has been given for core drilling by Management all electrical junction boxes must be
installed within the Tenant space not below.
3. Plumbing
1. Access doors must be installed at every wet column for accessibility to the valves.
2. Access doors must be provided on the perimeter steam risers for accessibility to expansion joints.
3. All piping to be abandoned as a result of Tenant's Improvements within Tenant's premises shall be
removed back to the source of connection by Tenant at Tenant's expense. Prior to removal, Building
Management must be notified in order to approve the extent of removal and to coordinate the
disconnection of related plumbing work. This work is to be made part of demolition work.
4. The floor must be x-rayed before any core drilling is performed.
5. Provide high performance water saving fixtures and fittings for any indoor plumbing renovations
(i.e. Flushometers, toilets, urinals, faucets, etc.)
4. Fire Alarm
1. Due to the complexity of the life safety systems at 900 Third Avenue, Paramount Group has
approved three electrical contractors certified to perform fire alarm equipment installations of
this nature. General Contractors must choose one of the following electrical contractors to work
with the fire alarm vendor for installation.
Campbell & Dawes Gary Dawes
84-48 129TH Street (718)
441-6300
Kew Gardens, New York 11415
Robert B. Samuels Jay McGuire
48 West 25th Street (212)
645-5150
New York, New York 10010
Kleinknecht William Scanlon
252 West 37th Street – 9th floor
(212)-728-1800
New York, New York 10018
Star-Delta Electric Randy D’Amico
17 Battery Place. Suite 701 (212) 943-5527
New York, New York 10004
2. The Contractor or Electrician shall furnish electrical drawings to Firecom Inc. prior to the
commencement of construction. These drawings shall include Fire Alarm System (which
should be a separate drawing), Riser Diagram and Sequence of Events. The Contractor is
responsible for coordinating all work with Firecom Inc.. All Fire Alarm Equipment must be
purchased through Firecom Inc. Firecom Inc. will make the final tie-in of all fire devices to the
Transmission Terminal box panel (TTB) on the respective floor(s). A Fire Alarm Plan/Work
Approval Application (PW-1) must be filed through the Building Code Consultant, and a work
permit obtained prior to any work on the fire alarm system. Firecom Inc. will provide the
Electrician with a modified riser plan of the Building's Fire Safety System. This plan shall show
the new equipment installed by the Tenant. The engineer who designed the mechanical
systems shall sign and seal the riser plan. Also the electrical contractor shall complete an
A433R Form which certifies the correct installation of the fire alarm devices. The signed and
sealed plan and A433R Form must be given to the Building's Code Consultant to complete the
fire alarm filing and sign-off.
3. New tenants shall not be allowed to occupy their space until their fire alarm systems are on line.
4. Refer to Appendix F – Fire Alarm System Specifications.
5. Telephone
Building Standard telephone outlets must be wired with tubing through the wall above the ceiling line.
It is the Tenant's responsibility to install all telephone wire and extend tubing to telephone closet as
required by local code requirements. If exposed wire is allowed and used, it must be securely
fastened in bundles to the slab above so as not to impose additional loads on the ceiling, ceiling
support system, duct work, light fixtures, etc. All telephone and data cables are to be made of
approved fire resistant wire (such as Teflon coated), or concealed in EMT when running through a
return air plenum. No Tenant Equipment is allowed in Building Mechanical Equipment Rooms
(MER's) or telephone closets. Tenant Equipment is allowed only in the Tenant's space.
6. Walls
All walls must penetrate the ceiling. Interior partition studs must extend to the underside of the slab
above. All demising partitions and corridor walls must be extended completely; drywall and studs
must extend to the underside of the slab above, per New York City Codes.
7. Entry Way Doors, Hardware, etc.
1. Entry Way Doors - All Tenant Entry Doors on the public corridors of multi-tenant floors are to
matched to existing standard Prior Management approval must be received
2. Hardware and Locks:All hardware to match Building Standard. Schlage Sparta Vandlgard with
MEDECO Locksets.
All locksets are to be keyed to the Building master key and the floor master by
American Locksmiths at (212) 888-8888.
If card key access is used, the tenant should supply three card keys to the Building
Management for: Building Security, Engineering and Cleaning Contractor.
All doors that have card key access must allow the Building staff also to use the
MEDECO Building master key to pass through the door without the Tenant’s card key.
Provide MEDECO keys, or electronic card keys, for emergency access by Building
Engineering or Security staff, to any designated Equipment Spaces for telecommunications,
security systems or IT equipment or closets.
3. Signage - Building Standard Signage (frame, size and color) must be used. Signage is to be
ordered by the Management Office at the Tenant's expense. The sign graphics must be
submitted to the Management Office four (4) weeks prior to the Tenant's move-in date.
8. Radiator Enclosures
1. The tenant must provide adequate access to radiators for repairs. Furniture layouts must be
approved by management prior to move in to allow for necessary operations, maintenance and
repairs. Drilling into the convectors or mullions is strictly prohibited.
9. Window, Solar Screens and Draperies
1. All windows and terrace doors must be ordered from Philip Kaplan Glass (212) 269-0031 and
coordinated with the Building Management Office.
2. The Building Standard solar screen is VS1-14 #2
3. Window frames and trim cannot be painted.
9. Fireproofing
Fireproofing must be approved by Building Management Office. Fireproofing installation shall
conform to the standards as detailed in Appendix E. In the event any structural steel is exposed as a
result of construction, thorough fireproofing shall be required as part of Contractor's scope of work.
10. Sprinkler Heads
All sprinkler heads must be either new or if re-used, then inspected to ensure they are not heads
previously identified by the Consumer Product Safety Commission as being recalled. O-ring sprinkler
heads produced by Central Sprinkler Company, Gem Sprinkler Company and Star Sprinkler Inc. were
recalled in 2001. Further information on this recall is available at the CPSC website, www.cpsc.gov.
11. Floors
1. Floors must be x-rayed prior to any core drilling to ensure there are no conflicts with existing
conduits or plumbing. Trenching is prohibited.
2. All work must be approved by the buildings structural engineer.
CONSTRUCTION SIGN OFF
See Appendix D for a list of required documentation which must be provided to the Building Management
Office in order for Tenant's construction to receive the necessary sign-offs. If the applicable documentation
is not received promptly the Building Management Office shall, at the Tenant's expense, make the
necessary arrangements to obtain these sign-offs.
MATERIAL / PRODUCTS
Restroom:
Check with Paramount Group, Inc. Building Management
Window Treatment:
Levolor
Riviera Contract 1” inch slats
Size: 56w x 71 3/8 L
Color: (color is Squirrel Gray)
Policies and Procedures: Insurance Protection
It is necessary for all vendors coming into your office space to have a valid certificate of insurance on file
with the Building Office. This includes movers, electricians, painters, coffee service and vending, office
supplies, contractors, office equipment repair and service, exterminators, lighting maintenance vendors,
messengers and grocery deliveries. All policies shall be taken out with insurers acceptable to Paramount
Group, Inc. The moving company vendors shall provide and deliver Certificates of Insurance to Paramount
Group, Inc. at least ten (10) days prior to any moving operation. All policies shall state that at least thirty
(30) days prior written notice will be delivered to Paramount Group Inc. by the insurer prior to termination,
cancellation, or material change of such insurance.
Each certificate shall show the “Certificate Holder” exactly as follows:
Paramount Group, Inc.
900 Third Avenue, 14th Floor
New York, NY 10022
Additionally, the following must be named as “Additional Insureds” on the policy:
Paramount Group, Inc., PGREF III 900 Third, LP, 900 Third GP, LLC, 900 Third Avenue L.P., PGREF IV
900 Third Avenue Investors GP LLC, PGREF IV 900 Third LP, MRI-900 Rental Investments, LLC and
Landesbank Baden-Wurrtemberg as agent, its Successors and/or Assigns are included as Additional
Insureds with respect to the Insured's operations at 900 Third Avenue, New York, New York with the
coverage outlined above primary to any other valid and collectible insurance. Thirty (30) day written notice
of cancellation in favor of the Certificate Holder.
Please note: “Certificate Holder” and “Additional Insured” are different.
Each certificate is to bear an original signature of an authorized representative of the insuring firm. If a
computer printed or other non-standard form is used, it must bear the title “Certificate of Insurance” and
provide all the required data including the original signature.
Please contact the Management Office for a sample Certificate of Insurance which shows the acceptable
limits for coverage.
Tenant Insurance:
All leases include a provision requiring Tenants to have public liability, fire and extended coverage
insurance for all Tenant belongings located in the Tenant’s premises. Tenant must also maintain general
liability and property damage insurance designating the following as “Additional Insureds”:
Paramount Group, Inc., 900 Third Avenue, L.P., 900 Third Avenue GP LLC, 900 Third Ave 2 GP, LLC and
INGUOC 900 Third Ave 1 GP, LLC and Landesbank Baden-Würrttemberg
The Certificate of Insurance must also contain agreements by each insurance company providing coverage
that such coverage will not be materially changed or canceled with not less than thirty (30) days prior written
notice to Paramount Group, Inc.
Policies and Procedures: Move In/Out Procedures
The Management Office knows how difficult and frustrating any move can be, therefore, this section is
designed to help reduce the trials of moving and facilitate a peaceful and smooth relocation. Please read
this section carefully, as it pertains to all aspects of moving in or out of 900 Third Avenue. Please do not
hesitate to call the Management Office for any questions or assistance concerning your move, and
remember we are here to help you.
General Moving Information:
All moves must be scheduled a minimum of two weeks in advance with the Management Office.
Paramount Group has a list of building approved movers. All moving companies working in the
building must be union. These movers are familiar with our building standards and can ease your
concerns regarding the treatment of your belongings.
Your moving company must submit an original copy of their Certificate of Insurance ten days prior to
your scheduled move. The Management Office will not permit your move to take place without receipt
of this Certificate prior to the date of your move. Please contact the Management Office for
acceptable statutory limits, additional insureds and coverage required.
Movers must protect corridor floors, walls, doors and surrounding areas. The mover should acquaint
themselves with all conditions and limitations of the facility which might affect the move. The moving
company shall take every precaution to safeguard the Building from damages.
Floor and Wall Protection: The moving company shall at all times protect and preserve all materials,
supplies and equipment. All reasonable requests to enclose or specially
protect such property shall be complied with. This means:
All corners must be taped
Masonite floor protection must be used on all marble, terrazzo and carpeted floors.
Elevators must have properly fitted pads in place.
Materials transported in elevators must not exceed weight restrictions.
Large, high-density items such as safes require special handling to ensure building and elevator floor
loading limits are not exceeded. The Management Office must be notified at least 48 hours in
advance of moving this type of equipment.
Clean Up After Move:
The moving company shall remove all masonite, padding and other trash after move and insure that no
empty boxes are left. The Management Office will remove any leftover materials and a charge will be made
to the Tenant for any damages caused by the movers to Building areas. Therefore, the Tenant must insure
that the movers are aware and adhere to our standards.
Permits, Franchises, Licenses, or Other Lawful Activity:
The moving company, at its own expense, will obtain and maintain any necessary permits, franchises,
licenses, or other lawful authority required for effecting the movement and handling the other services to be
performed. Before the move is made, the moving company may be required to produce evidence of such
authority to the Management Office.
Use of Building Facilities/Elevators:
As mentioned in the General Information section, moving reservations must be made two weeks in
advance. The Management Office must receive a written copy of these reservations confirming the date and
time of your move.
NOTE: Elevators are operated by a Freight Elevator Operator ONLY. This service is billable to the Tenant.
Permissible Entrance/Exit to Building: 54th Street – Freight Entrance.
A Security Officer mans the loading dock any time it is open.
Freight Elevator Usage:
1. Business Hours: Freight elevator for general pick-ups and deliveries only are as follows:
Monday through Friday, 8:00 am – 5:00 pm
2. After Hours: Large moves and extended deliveries must be scheduled as follows:
Monday through Friday, before 8am and after 5:00 pm.
Saturday, Sunday & Holidays may be scheduled beginning at 8:00 am, with a four-hour
minimum on Saturday and an eight-hour minimum on Sunday and Holidays.
3. Specifications:
8'11" 1/2" H x 6'10" W x 6' 6" 1/2" D
Capacity: 3,500 lbs
Doorway: 8'0" H x 3'10" W
Service to: sub-Cellar to 35th floor
3. Dimensions and Service Locations:
Freight Car
8’11 ½” H x 6’10” W x 6’6½” D
Capacity: 3,500 lbs
Doorway: 8’0” H x 3’10” W
Service to: sub-Cellar to 35th floor
4. Elevator Hatches: Elevator hatches are not permitted to be opened for any reason unless an Otis
Elevator Mechanic is present. This service must be arranged through the Management Office at least
48 hours in advance. Hatch openings will be billed with monthly Sundry billing.
5. Reservations:
Elevator reservations for move in / move out must be made at least two weeks in advance.
Reservations for other freight usage should be made as far in advance as possible, but no later
then 24 hours in advance.
All requests must be in writing and received in the Management Office along with the
Certificate of Insurance from the moving company before the actual move date.
Any attempted moves without prior Management Office approval will be stopped.
Moves cannot be conducted during normal business hours due to heavy elevator use for daily
building activities.
Tenant Responsibilities Prior to Moving Out:
All Tenants moving out of the Building will be asked to complete the form on the next page. All tenants will
benefit by following these procedures:
Contact the Telephone Company(ies) to discontinue service at this Building.
Upon leaving Building, turn over your office and restroom keys to the Management Office.
Collect all ID Cards and turn them over to the Management Office.
Perform a final walkthrough of the space with Building Management.
Follow the “Move In/Out Procedures” described on the previous pages in executing your move.
Please click here to view the Tenant Relocation Check List.
Please click here for Tenant Move-Out Form.
Policies and Procedures: Rules Concerning Pets
We do not allow animals into the Building. Pets of any kind, cats, dogs, snakes, birds, etc. cannot be kept in
your office. Please inform all of your employees, and guests that pets are not allowed into the building,
except for seeing eye dogs.
Policies and Procedures: Rules Concerning Bicycles
Management has completed surveying Tenants and now offers a bicycle access plan as per the new
legislation that became effective December 11, 2009. Click here for more information on bikes in buildings.
Please contact the Management office to request bicycle access. There is a fee associated with this request.
Policies and Procedures: Smoking
The New York City Smoke Free Air Act of 2002, which went into effect March 30, 2003, made virtually all
establishments and businesses with employees smoke-free. These include:
All office buildings, factories, and warehouses
All private offices and previously designated “smoking lounges”
All food service establishments, restaurants, and catering halls
All bars, including bars in restaurants
Membership associations
All areas of theatres
Banks, educational and health care facilities, and child day care centers
Shopping malls and retail stores (where good are sold or rented to the public)
Sports arenas, roller and ice skating rinks, billiard parlors, bingo halls, bowling establishments, and
other similar places.
Public transportation facilities, reception areas, and waiting rooms
Local Law 47, the New York City Smoke-Free Air Act, was signed into law on December 30, 2002. The act
makes virtually all workplaces in the City of New York smoke-free, including many places where smoking
had previously been permitted.
To comply with the new law, employer’s must:
Update your workplace smoking policy to reflect the new law.
Talk with your customers and employees about the law and prepare them for the changes.
Discuss the new law with employees including what they should do to comply with the law.
Post “no smoking” signs at all entrances as required including bathrooms, stairwells on each floor,
bulletin boards, and other prominent places.
Remove all ashtrays from the premises as required.
Contact the NYC Department of Health and Mental Hygiene for additional information, nyc.gov/health.
Please be advised upon receipt of this notification, all subsequent violations for Local Law 47 will be the
direct responsibility of the tenant.