Office of the WHO Representative for Indonesia Dr Adhyatma Building, Ministry of Health, Block A – 6th Floor (Room No. 602), Jl. HR Rasuna Said Blok X‐5 Kav. 4‐9, Jakarta 12950, Tel.: 6221‐5204349 (hunting) / Fax.: 6221‐5201164 Issue Date: 30 October 2014 Closing Date: 19 November 2014 Vacancy Notice No: WR/INO/14/09 - SSA Title: Secretary for HIV Duty Station: Bandung, Indonesia Post No.: (GSM Position No) NA Organizational Location: WHO Country Office Indonesia, Jakarta Grade: SSA Admin Support (Level III1) Duration: 12 months Contract type: Special Service Agreement (SSA) Annual salary: In accordance with WHO salary scale for SSA at Level III-1 West Java, WHO has a smoke-free environment and does not recruit smokers or other tobacco users. OBJECTIVES OF THE PROGRAMME: The overall objective is to support the National AIDS Programme (the Subdit AIDS) of the MoH in achieving quality preparation, implementation and result of the test and treat project which is in collaboration with The Kirby Institute and National Universities, as well as other stakeholders. Enhanced support to the MSM intervention program will also be delivered to strengthen the responds to the growing epidemic in MSM. MAIN DUTIES TO BE PERFORMED: In close collaboration with the National AIDS Program, National Institute for Health Research and Development, and the Kirby Institute, the consultant will provide support to the preparation, implementation and evaluation of the test and treat project and the MSM intervention by carrying out the following duties: 1. Prepares correspondence for supervisor’s signature, checking enclosures and addresses. 2. Type correspondence in English or in Bahasa Indonesia in respect of the project work. 3. Translates letters, report and documents from Bahasa Indonesia into English and viceversa and assists in interpretation, as required. 4. Arranges appointments for supervisor, receives visitors, places and screens telephone calls, responds to routine requests for information. 5. Types a wide variety of materials from drafts, printed test and dictating machines. 6. Support in the development and finalization of report in coordination with consultant who is responsible for the project. 7. Support the national consultant in providing routine support to the sites of test and treat implementation research and in monitoring the implementation. 8. Support the national consultant in coordination with the protocol committee. 9. Provides all secretarial assistance to all the consultants assigned to the project. 10. Makes travel arrangements for in-country field visits for the supervisors and consultants in consultation with the national authorities concerned. 11. Maintains office records and reference files on various matters covered by the project. 12. Provides secretarial /typing assistance to the WR office, if and when required. 13. Coordinate with partner universities with regard to financial requirements, reports and ensure all financial procedures required are fulfilled. 14. Performs other related duties as assigned. EDUCATIONAL QUALIFICATIONS, EXPERINCE, ETC. Competencies: Functional Knowledge and Skills: Education Qualifications:    Communicating in a Credible and Effective Way Producing Results Fostering Integration and Teamwork  Able to type 45 words per minutes.  Able to work supervision independently with minimum Essential: Completion of secondary education, supplement by secretarial training Desirable: NA Experience: Essential: Minimum three years of experience in secretarial work in government, business and professional office, experience in an international organization an advantage Desirable: NA Languages: Other Skills (e.g. IT): Excellent knowledge of written and spoken English and Bahasa Indonesia  Good communication skills in English, both oral and written as well as good interpersonal skills  Able to use computer applications (MS Word, MS Excel, MS Powerpoint), and internet. LATE APPLICATIONS WILL NOT BE ACEPTED Note: 1. Staff member applicants, including temporary staff, should submit 2 (two) copies of WHO 824 E and one copy of the WHO Personal History Form (PHF). 2. External applicants should submit a brief summary giving details of relevant work experience and qualifications. Vacancy Notice number should be mentioned on the application and separate applications are required for more than one vacancy. 3. Applicants from the United Nations or Specialized Agencies should apply through their Personnel Officers, and should attach completed personal history forms. 4. Applications should be addressed to the WHO Country Office (Attention: Human Resources Unit - Recruitment) at Dr Adhyatma Building, Ministry of Health, Block A – 6th Floor (Room No. 602), Jl. HR Rasuna Said Blok X-5 Kav. 4-9, Jakarta 12950, Tel.: 6221-5204349 (hunting) / Fax.: 6221-5201164 and [email protected] 5. A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant’s eligibility to appear in the interview. WHO does not cover any expenses related to participation in tests and/or interviews 6. External candidates will be contacted only if under serious consideration. 7. WHO is committed to workforce diversity 8. WHO does not recruit smokers 9. Please contact the Human Resource Unit (Recruitment), WCO Indonesia, Jakarta, for any further details. 10. This is a National Consultant position under Special Service Agreement (SSA). Therefore, we only accept applications from nationals of Indonesia. Please REFRAIN from applying if you are not a national of Indonesia.