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MINUTES
BIG BEAR AIRPORT DISTRICT
P O Box 755
Big Bear City, CA 92314
(909) 585-3219
(909) 585-2900 Fax
BigBearCityAirport.com
“The Big Bear Airport District provides
Big Bear Valley with a safe, efficient, and
superior venue for aviation operations”
BOARD OF DIRECTORS REGULAR MEETING
Wednesday, September 10, 2014
4:00 P.M.
Gary Steube, President │ Steve Castillo, Vice President
MEETING LOCATION:
Big Bear Airport ▪ Terminal Building - West Wing Board Room
501 Valley Blvd. ▪ Big Bear City, CA 92314
1. CALL TO ORDER: President Gary Steube called to order the Regular Meeting of the Big Bear Airport District
Board of Directors on Wednesday, September 10, 2014 at 4:02 P.M.
2. FLAG SALUTE: President Steube invited the Board and those present to join in the flag salute, and the salute
followed.
3. MISSION STATEMENT: President Steube recited the Mission Statement.
4. ROLL CALL AND INTRODUCTIONS:
NOTE: Director Steve Castillo attended the Regular Board of Directors Meeting via Teleconferencing
from the Lobby at Springhill Suites, Pinehurst Southern Pines, 10024 US Highway 15/501, Pinehurst,
North Carolina, 28374. Phone: 910-695-0234
DIRECTORS PRESENT: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
DIRECTORS ABSENT: None
OTHERS PRESENT: Pete Gwaltney, General Manager; Janith Hart, Board Secretary
5. PUBLIC COMMENTS: None
6. APPROVAL OF AGENDA: By consensus the Board approved the Agenda as printed.
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7. CIVIL AIR PATROL: Bruce Black reviewed the recent Youth Aviation Event and thanked the Board for their
participation in it. He stated that it was a great success. Director Steube thanked Bruce Black and recognized
Richard and Joanne Foat for their participation.
8. SPECIAL PRESENTATIONS AND PROCLAMATIONS: None.
9. CONSENT AGENDA:
9.1. Approval of Minutes:
9.1.a. Regular Board of Directors Meeting held on Wednesday, August 13, 2014 at 4:00 P.M.
A Motion was made by Director Smith to approve the Consent Agenda. A second to the Motion was made
by Director Peralez. Public Comments were heard from Joseph Kelly. The Motion passed as follows:
AYES: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
NOES: None
ABSTAIN: None
ABSENT: None
10. PULLED CONSENT AGENDA ITEMS: None
11. GENERAL MANAGER REPORTS: General Manager Pete Gwaltney reported on the following:
11.1. Fuel sales in July were flat compared to June sales, and revenue was approximately the same as well.
11.2. There are no hangar vacancies, and all auto and RV parking slots are rented with a wait list for all
hangars.
11.3. The Press Conference to release the Economic Impact Study was successful.
11.4. Work on various FY15 Capital Improvement Projects (CIP) continues, and more detail will be available
from the Airport Development Committee Meeting Report.
11.5. A meeting was held with the Airport engineer to determine an optimum Airport layout and proper
sequence of future Capital Improvement Projects (CIP) and AIP Projects. The options will be presented
to the Board at a future workshop.
12. BUSINESS MATTERS:
12.1. General Manager Pete Gwaltney updated the Board on a recent instrument approach flight check made
by a FAA Challenger Jet.
12.2. The Board discussed approving the 2014 Local Agency Biennial Notice (Conflict of Interest Codes).
General Manager Pete Gwaltney stated that the Board had approved them in the Directors Manual
approximately 18 months ago and nothing had changed since then.
A Motion was made by Director Baker to approve the 2014 Local Agency Biennial Notice for the Airport
District’s Conflict of Interest Codes. A second to the Motion was made by Director Smith. Further
discussion followed. Director Smith confirmed with the General Manager that District Counsel reviews
each revisit of the Directors Manual prior to the subsequent Board Meeting annual review and approval
of it. By Roll Call the Motion passed as follows:
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AYES: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
NOES: None
ABSTAIN: None
ABSENT: None
12.3. The Board discussed possibly approving the Draft Professional Services Agreement for media consulting
with Sixel Consulting Group, Inc., as reviewed by Counsel. Director Smith updated the Board with
information from the Ad Hoc Marketing Committee Meeting held on Thursday, August 28, 2014.
Further discussion followed. A Motion to approve the Professional Services Agreement between Big
Bear Airport District and Sixel Consulting Group, Inc., not to exceed $30,000, was made by Director
Smith. A second to the Motion was made by Director Baker. Public Comments were made by Joseph
Kelly. Further discussion followed. By Roll Call the Motion passed as follows:
AYES: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
NOES: None
ABSTAIN: None
ABSENT: None
12.4. Director Steube updated the Board on the Big Bear Airport Five (5) Year AIP Plan and requested that the
Board of Directors be involved with the Plan and stated that the FAA will be reviewing the Plan in
October 2014. He requested that the specific items on the Plan be reviewed and discussed at the
upcoming Airport Development Committee Meeting on Friday, October 3, 2014 and the Board of
Directors Meeting scheduled for Wednesday, October 8, 2014 so that the Board can deliberate and
discuss the items on the 2015 AIP Plan that the FAA is considering in October. Further discussion
followed.
12.5. General Manager Pete Gwaltney updated the Board on the Big Bear Airport District 2015 Air Fair.
Discussion followed. Public Comments were made by Joseph Kelly.
13. COMMITTEE AND BOARD CONFERENCE REPORTS:
13.1. Director Castillo, Co-Chair, reported to the Board on the Ad Hoc Marketing Committee Meeting held on
Thursday, August 28, 2014 at 4:00 P.M. Public Comments were made by Joseph Kelly.
13.2. Director Steve Baker, Chair, reported to the Board on the Airport Development Committee Meeting
held on Thursday, September 4, 2014 at 4:00 P.M., including:
13.2.a. An update on FY15 Capital Improvement Program (CIP)
Discussion followed. Public Comments were made by Joseph Kelly.
13.3. Director Julie Smith, Chair, reported to the Board on the Finance Committee Meeting held on
Thursday, September 4, 2014 at 5:00 P.M., including:
13.3.a. Review of Year-To-Date Financials:
1.
2.
3.
4.
5.
Profit & Loss Statement
Balance Sheet
Credit Card Report
Monthly Check Report
Monthly Investment Report
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6.
7.
8.
CERBT Report
Property Tax Report
Fuel Sales: 24-Month Comparison in Gallons
14. DIRECTORS COMMENTS: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
15. FUTURE AGENDA ITEMS:
15.1. Update on GPS/IFR approach
15.2. Discuss and possibly approve the Big Bear Airport Five (5) Year AIP Plan
15.3. Discuss Big Bear Airport District 2015 Air Fair
Public comments were made by Joseph Kelly. Director Steube asked the Board for consensus on items
requested by Joseph Kelly, and following discussion there were no further items added to Future Agenda
Items, Item 15.
16. The next meeting dates are as follows:
16.1. Regular Board of Directors Meeting is scheduled for Wednesday, October 8, 2014 at 4:00 P.M. in the
Terminal Building West Wing Board Room
17. The Regular Board of Directors Meeting was adjourned to Closed Session at 5:27 P.M.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION
54956.8:
Property: Big Bear Airport Terminal Building
Agency Negotiators: Board President Gary Steube
Under Negotiation: Price and Terms
Negotiating with Evergreen Properties – To discuss an agreement with Evergreen Properties for the
purpose of possibly donating property to Big Bear Airport District
18. The Board reconvened to Open Session at 6:10 P.M.
19. REPORTABLE ACTION: None
20. ADJOURNMENT: 6:10 P.M.
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________________________________
Gary Steube, President
ATTEST:
Board of Directors
_______________________________
Janith Hart
Certified Board Secretary
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MINUTES
BIG BEAR AIRPORT DISTRICT
P O Box 755
Big Bear City, CA 92314
(909) 585-3219
(909) 585-2900 Fax
bigbearcityairport.com
“The Big Bear Airport District provides Big Bear
Valley with a safe, efficient, and superior venue for
aviation operations”
BIG BEAR AIRPORT DISTRICT
SPECIAL BOARD OF DIRECTORS
MEETING
Monday, September 29, 2014
4:00 P.M.
Gary Steube, President │ Steve Castillo, Vice President
MEETING LOCATION:
Big Bear Airport • Terminal Building - West Wing Boardroom • 501 Valley Blvd
Big Bear City, CA 92314
1. CALL TO ORDER: President Gary Steube called to order the Special Meeting of the Big Bear Airport
District Board of Directors on Monday, September 29, 2014 at 4:00 P.M.
2. FLAG SALUTE: President Steube invited those present to recite the flag salute, and it was performed.
3. MISSION STATEMENT: President Steube recited the Mission Statement.
4. ROLL CALL AND INTRODUCTIONS:
DIRECTORS PRESENT: Steve Baker, Steve Castillo, Julie Smith, Gary Steube
DIRECTORS ABSENT: None
OTHERS PRESENT: District Counsel; Ryan Goss, Acting General Manager; Diane Cartwright, Office
Manager;Jan Hart, Certified Board Secretary
5. PUBLIC COMMENTS: None
6. APPROVAL OF AGENDA: By consensus the Board approved the Agenda.
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7. NEW BUSINESS:
7.1 The Board discussed the Evergreen donation of Units 1, 2 and 4 of the Terminal Building not owned by
the Airport District to the Big Bear Airport District, confirmed an exemption from CEQA, and reviewed
Resolution No. 2014-07, A Resolution of the Board of Directors of the Big Bear Airport District Approving
the Agreement for Donation of Real and Personal Property and Joint Escrow Instructions with All Attachments, Including the Memorandum of Lease Termination and the Assignment and Assumption of Leases,
Accepting the Donation by Acceptance of the Grant Deed and Quitclaim Deed for Such Real and Personal
Property Attached to the Donation Agreement, Authorizing the Board President and General Manager to
Execute Such Documents and Take Any and All Other Necessary Actions and Confirming the CEQA
Exemption.
Public comments were heard from Joseph Kelly.
A Motion was made by Director Baker to approve Resolution No. 2014-07. A second to the Motion was
made by Director Smith. By Roll Call the Motion passed as follows:
AYES: Baker, Castillo, Peralez, Smith, Steube
NOES: None
ABSTAIN: None
ABSENT: None
8. FUTURE AGENDA ITEMS: None
9. NEXT MEETING DATE: Wednesday, October 8, 2014 – 4:00 P.M.
Regular Board of Directors Meeting
Big Bear Airport Terminal Building – West Wing Boardroom
10. DIRECTORS COMMENTS: Steve Baker, Steve Castillo, Hank Peralez, Julie Smith, Gary Steube
11. ADJOURNMENT: 4:13 P.M.
________________________________
Gary Steube, President
Board of Directors
ATTEST: ________________________________
Janith Hart
Certified Board Secretary
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Managers Report
November Board Meeting
1. Fuel sales in September were down compared to August. See charts under
Finance Committee
2. All hangars rented. All auto parking and RV parking slots are rented.
3. Subaru testing went very smoothly as always.
4. Attended CalPERS Educational Forum with Diane. Details will be discussed
during Finance Committee report and portions of New Business
5. Work on most FY 15 CIP projects has been completed. More details will be
presented during the Airport Development Committee report.
6. FAA funds have been drawn down for part of the FY 14 AIP. The new snow
plow will continue to be invoiced during assembly and payments withdrawn
from the FAA grant.
7. Work to make basic improvements to the A and B wings was initiated and
continues. Improvements include new bathroom fixtures, cleaning of the
hallway floors, replacement of ceiling tiles, replacing all overhead lighting
(rebate from Bear Valley Electric), installation of security system, re-keying of
all offices and eliminating fire code violations and landscape.
8. Building donation document requires a sign/plaque for Bob Pratte and direction
is requested.
9. Air Fair organizational meeting held - duties and responsibilities assigned.
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AMENDMENT NO. 3 TO
EMPLOYMENT AGREEMENT
This is Amendment No. 3 to that certain Employment Agreement dated October 12, 2010, as
amended by Amendment No. 1 dated March 1, 2012, and by Amendment No. 2 dated June 6, 2013
(collectively the "Agreement") by and between the BIG BEAR AIRPORT DISTRICT (hereinafter
called "Employer" or "District"), and JAMES C. GWALTNEY (hereinafter called "Employee"), an
individual, effective as of November 4, 2014.
NOW, THEREFORE, the parties agree as follows:
1. Section 1, “Term” shall be amendment to read that the term of the Agreement shall be from
November 4, 2014, through March 7, 2015, at which time the Employee has announced his intention to
retire.
2. Section 3 of the Agreement shall be amended to read that effective November 4, 2013,
Employee's base salary shall be $94,500 per year. In addition, commencing as of that date and thereafter,
Employee shall be eligible for merit increases at the sole discretion of the Board, which any such
increases to be determined as attached.
3.
Section 5 of the Agreement shall be amended to delete the five (5) floating holidays and
replace that language with the following: The District shall provide the employee administrative leave of
thirty two (32) hours as of November 4, 2014. Such leave must be used within the term of this
agreement.
4.
Section 7(A) shall be amended to delete the entire sentence and to instead add: To the
extent of the District’s approved annual budget designates sufficient funds for the following purposes,
prior to November 12, 2014, the District agrees to pay registration fees and travel subsistence expenses
of the Employee for professional and official travel, and occasions adequate to continue the
professional development of the Employee and to adequately pursue necessary and/or appropriate
official business or functions for the District. Thereafter, based upon the Employee’s pending
retirement, the District Board shall approve all such expenditures in advance.
5.
All other terms and conditions of the Agreement shall remain the same.
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IN WITNESS WHEREOF, this Amendment No. 3 to the Agreement has been executed as of the
dates set out below,
Date:_________________
BIG BEAR AIRPORT DISTRICT
By:_________________________
Gary Steube, President
Date:_________________
EMPLOYEE:
By:________________________
James C. Gwaltney
ATTEST:
______________________________
Jan Hart, Board Secretary
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Solar Energy Project
Landscape and irrigate
North Fence line
Project to single key all
hangars
Purchase 2 roll off
dumpsters
New security lights for
parking lot
Purchase crowd control
barricades
Clean storm drain under
terminal ramp
Purchase plow box (snow
removal)
15-1-2
6,000.00
$ 170,000.00
$ 10,000.00
$ 10,000.00
$ 20,000.00
Vehicle replacement-2001 Trackless
Replace office furniture
Repair driveway entrance
to front parking lot
Repair and repave
employee parking lot
15-1-11
15-1-12
15-1-13
15-1-14
7,500.00
$
Purchase paint striper
$ 20,000.00
$ 50,000.00
$ 10,000.00
$ 37,000.00
$
$ 10,000.00
$ 12,500.00
$ 85,000.00
$ 150,000.00
Estimated
Cost
15-1-10
15-1-9
15-1-8
15-1-7
15-1-6
15-1-5
15-1-4
15-1-3
Fuel Farm Engineering
Project
15-1-1
Phase One
Project #
9/30/2014
5,354.24
8,368.55
4,009.88
280.00
9,967.52
5,882.00
7,141.00
$ 19,865.00
$
$
$ 10,000.00
$
$
$
$ 33,156.00
$
$ 12,285.00
$
Actual Cost
100%
100%
100%
50%
100%
80%
100%
100%
100%
100%
10%
9/15/2014
9/1/2014
6/2/2014
6/18/2014
6/15/2014
9/15/2014
9/1/2014
6/30/2014
Percentage Completion
Complete
Date
Safety
Safety
Increased flexibility and
productivity
Continued update of East
wing
Equipment replacement
Increase productivity
Maintenance
Air Fair and other events
Security improvement and
LED Cost savings
Eliminates yearly rental
Increase security and
productivity
Being good neighbors
Design, permitting, materials
testing, start up
Engineering for project
Description
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Fuel Farm Project
15-2-3
Phase Two
Total
Xeriscaping Study
Unanticipated Capital
Expense
Terminal Bathroom
Rehabilitation
Noise
Abatement/Mountain
Flying Presentation
Install Sump Pump
Design & Engineer
Potential Large Hangars
Phase Two
15-2-2
15-1-22
Total Phase
One
15-1-21
15-1-20
15-1-19
15-1-18
15-1-17
15-1-16
15-1-15
Pave grass area inside
Gate 2 (10,800 Sq. Ft snow
storage)
Replace carpet in East
Wing
Rehabilitate Hangars (D,
E, F)
$ 213,527.39
$ 847,500.00
$1,110,000
$1,100,000
$10,000
$712.96
$0
$ 44,633.00
$3,000
$1,000
$50,000
$ 10,000.00
$ 85,000.00
$ 50,000.00
5,800.20
$
$
6,500.00
$ 46,785.00
$ 45,000.00
100%
100%
15%
100%
100%
100%
9/1/2014
9/30/2014
9/1/2014
6/3/2014
9/1/2014
Equipment and Construction
Carry over from FY14
Carry over from FY14
Contingency
Potential New Construction
On going program
Upgrade to East wing
Winter Ops snow storage
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