1. business and industrial
2. company
3. annual report

AGENDA
COUNTY OF OXFORD
COUNCIL MEETING
WEDNESDAY, NOVEMBER 12, 2014
9:30 A.M.
COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK
MEETING #19
1. CALL TO ORDER
Time ______
2.
APPROVAL OF AGENDA
3.
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING
October 22 2014
5.
PUBLIC MEETINGS
6.
DELEGATIONS AND PRESENTATIONS
1.
Presentation - Oxford Stewardship Award
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS
8.
CONSIDERATION OF CORRESPONDENCE
1.
Ontario's South Coast Airshow Committee
October 22, 2014
Re: Expressing thanks for Support of Airshows
Ontario's South Coast Airshow Committee - 102214
Resolution
That the correspondence from the Ontario’s South Coast Airshow Committee, dated
October 22, 2014, expressing thanks for the County of Oxford’s support of the June 2014
Snowbirds Airshow and the August 2014 OSCA Airshow, be received.
County of Oxford ~ eAgenda Application Version 0.3.0
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COUNCIL AGENDA
NOVEMBER 12, 2014
9.
REPORTS FROM DEPARTMENTS
CORPORATE SERVICES
CS 2014-32
Re: Business Plan and Budget Review – 3rd Quarter
Recommendation
1. That Report No. CS 2014-32 entitled “Business Plan and Budget Review – 3rd
Quarter” be received for information.
CS 2014-34
Re: Court Security and Prisoner Transportation (CSPT) Program Agreement
Recommendation
1. That By-law No. 5631-2014, being a by-law to authorize the Chief Administrative
Officer and the Director of Corporate Services to execute a Funding Agreement
with the Ministry of Community Safety and Correctional Services, under the Court
Security and Prisoner Transportation Program, be presented to Council for
enactment.
CS 2014-33
Re: Fees and Charges By-law Update
Recommendation
1. That Schedule “A” to By-law No. 4889-2007, being a by-law to impose fees and
charges for services that the County of Oxford provides that are not covered
through direct taxation, be amended as set out in Report No. CS 2014-33 entitled
“Fees and Charges By-law Update”.
PUBLIC WORKS
PW 2014-62
Re: Ontario Water/Wastewater Agency Response Network
(OnWARN) Mutual Aid and Assistance Agreement
Recommendations
1. That Public Works Report PW 2014-62 entitled Ontario Water/Wastewater
Agency Response Network (OnWARN) Mutual Aid and Assistance Agreement be
adopted;
2. And further, that a by-law be raised authorizing the CAO to execute the
Agreement with OnWARN for the provision or receipt of assistance during
emergency situations.
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COUNCIL AGENDA
NOVEMBER 12, 2014
PW 2014-61
Re: All-Way Stop at Oxford Road 18 and Oxford Road 13
Recommendations
1. That County Council approve the installation of All-Way Stop signs at the
intersection of Oxford Road 18 and Oxford Road 13 in the Township of Norwich;
2. And further, that the appropriate by-law to amend Oxford County By-law No. 374198 be presented to County Council;
3. And further, that the Ontario Provincial Police and the Township of Norwich be
advised of the All-Way Stop condition.
10. UNFINISHED BUSINESS
Pending Items
11. MOTIONS
12. NOTICE OF MOTIONS
13. NEW BUSINESS/ENQUIRIES/COMMENTS
14. CLOSED SESSION (Room 129)
15. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION
16. BY-LAWS
BY-LAW NO. 5631-2014
Being a By-law to authorize the execution of a Funding Agreement
with the Ministry of Community Safety and Correctional Services,
for funding under the Court Security and Transportation Program,
be presented to Council for enactment.
BY-LAW NO. 5632-2014
Being a By-law to authorize the Chief Administrative Officer to
execute all documents necessary to effect the purchase of lands
required for the County Road 8 reconstruction project.
BY-LAW NO. 5633-2014
Being a By-law to confirm all actions and proceedings of the Council
of the County of Oxford at the meeting at which this By-law is
passed.
17. ADJOURNMENT
Time ______
NOTE: A County Council Elect Orientation session will follow the Council
meeting.
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MINUTES
OF THE
COUNCIL OF THE
COUNTY OF OXFORD
County Council Chamber
Woodstock
October 22, 2014
MEETING #18
Oxford County Council meets in regular session this twenty-second day of October 2014, in the
Council Chamber, County Administration Building, Woodstock.
1.
CALL TO ORDER:
7:00 p.m., with Warden McKay in the chair.
All members of Council present except Councillors Beres, Sobeski and Talbot.
Councillor Talbot arrives at 7:09 p.m.
Staff Present: P. M. Crockett, Chief Administrative Officer
P. D. Beaton, Director of Human Services
L. S. Buchner, Director of Corporate Services
C. Fransen, Director of Woodingford Lodge
G. K. Hough, Director of Community and Strategic Planning
R. G. Walton, Director of Public Works
B. J. Tabor, Clerk
Warden McKay allows an opportunity for Council members to provide good news updates.
2.
APPROVAL OF AGENDA:
RESOLUTION NO. 1:
Moved by:
David Mayberry
Seconded by: Deborah Tait
That the Agenda be approved.
DISPOSITION:
3.
Motion Carried
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NIL
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING:
Council Minutes of October 8, 2014
Page 2
October 22, 2014
RESOLUTION NO. 2:
Moved by:
David Mayberry
Seconded by: Deborah Tait
That the Council Minutes of October 8, 2014 be adopted.
DISPOSITION:
5.
Motion Carried
PUBLIC MEETINGS:
NIL
6.
DELEGATIONS AND PRESENTATIONS:
NIL
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS:
Not Required.
8.
CONSIDERATION OF CORRESPONDENCE:
1.
Long Point Region Conservation Authority
October 2, 2014
Re: Long Point Region Conservation Authority Board Structure
RESOLUTION NO. 3:
Moved by:
Deborah Tait
Seconded by: David Mayberry
That the County of Oxford confirm agreement with the Long Point Region Conservation Authority
(LPRCA) Board of Directors' recommendation to its member municipalities to increase the size of the
current Board from 10 to 11 members, thereby increasing Oxford's representation to three full
members representing the Townships of Norwich, South-West Oxford and the Town of Tillsonburg,
and, further, that the County convey their appreciation to the LPRCA Board of Directors for their
consideration of Oxford's request to address the current one member combined representation for the
Township of Norwich and the County of Brant.
DISPOSITION :
9.
Motion Carried
REPORTS FROM DEPARTMENTS:
COMMUNITY AND STRATEGIC PLANNING
CASPO 2014-262
Re:
Application for Draft Plan of Subdivision
SB 14-01-8; 2143677 Ontario Inc.
RESOLUTION NO. 4:
Moved by:
Deborah Tait
Seconded by: David Mayberry
That the recommendation contained in Report No. CASPO 2014-262, titled “Application for Draft Plan
of Subdivision - SB 14-01-8; 2143677 Ontario Inc.”, be adopted.
DISPOSITION:
Motion Carried
Page 3
October 22, 2014
Recommendation Contained in Report No. CASPO 2014-262:
1. That Oxford County Council grant draft plan approval to a proposed subdivision submitted by
2143677 Ontario Inc. (File No. SB 14-01-8); prepared by J.B. Chambers Consulting
Engineers Limited; dated February 10, 2014 (revised July 30, 2014), for lands described as
Block 29, Plan 243 and Lots 1 & 2, Plan 41M- 257, City of Woodstock, subject to the
conditions attached as Schedule “A” to this Report being met prior to final approval.
CORPORATE SERVICES
CS
Re:
2014-31
Shared Services Agreement – CMHA Client Transportation Program
RESOLUTION NO. 5:
Moved by:
Sandra Talbot
Seconded by: David Mayberry
That the recommendation contained in Report No. CS 2014-31, titled “Shared Services Agreement –
CMHA Client Transportation Program”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CS 2014-31:
1. That Council hereby authorizes the Chief Administrative Officer and the Director of Human
Services to execute a shared services agreement as set out in Report No. CS 2014-31 with
the Canadian Mental Health Association Oxford for shared transportation services to serve
clients in the County of Oxford.
PUBLIC WORKS
PW
Re:
2014-59
Speed Limit Consolidation
RESOLUTION NO. 6:
Moved by:
Sandra Talbot
Seconded by: David Mayberry
That the recommendations contained in Report No. PW 2014-59, titled “Speed Limit Consolidation”, be
adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. PW 2014-59:
1. That a By-law be raised to repeal By-law No. 3742-98 and to enact a new consolidated Bylaw to provide for speed limits on County Roads;
2. And further, that the Chief Administrative Officer be authorized to execute the By-law and
that Ontario Provincial Police and Woodstock Police Service be advised of the new By-law.
PW
Re:
2014-57
Use of Abandoned Railway Right-of-Way
Ontario Federation of Snowmobile Clubs
Page 4
October 22, 2014
RESOLUTION NO. 7:
Moved by:
Marion Wearn
Seconded by: Margaret Lupton
That the recommendations contained in Report No. PW 2014-57, titled “Use of Abandoned Railway
Right-of-Way Ontario Federation of Snowmobile Clubs”, be adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. PW 2014-57:
1. That County Council approve the request from the Southern Sno Riders, a local snowmobile
club, to use County land, specifically a portion of the former CN Rail right-of-way and a
portion of the former CASO right-of-way for the period November 28, 2014 to March 31,
2015, as part of their trail network;
2. And further, that a by-law be raised authorizing the CAO to sign a Memorandum of
Understanding with the Southern Sno Riders to permit use of County land.
PW
Re:
2014-60
Oxford Road 37 (Potters Road) Slope Failure Update
RESOLUTION NO. 8:
Moved by:
Marion Wearn
Seconded by: Margaret Lupton
That the recommendation contained in Report No. PW 2014-60, titled “Oxford Road 37 (Potters Road)
Slope Failure Update”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. PW 2014-60:
1. That County Council approve $190,000 of emergency road repairs on Oxford Road 37
(Potters Road), as outlined in Report No. PW 2014-60, be financed from the Roads Reserve.
10.
UNFINISHED BUSINESS:
Pending Items
No discussion takes place regarding the Pending Items list.
11.
MOTIONS:
NIL
12.
NOTICE OF MOTIONS:
NIL
13.
NEW BUSINESS/ENQUIRIES/COMMENTS:
Councillor Talbot apologizes for her tardiness tonight but explains that she was Acting Mayor for the
City of Woodstock at the opening of KMH Cardiology and Diagnostic Centre on Norwich Avenue in
Woodstock. She states what a great asset this facility will be to the community and that it will hopefully
take some of the backlog away from the healthcare system.
Page 5
October 22, 2014
14.
CLOSED SESSION:
RESOLUTION NO. 9:
Moved by:
Ted Comiskey
Seconded by: Margaret Lupton
That Council rise and go into a Closed session for the purpose of considering Report No. PW (CS)
2014-58 regarding matters that have not been made public concerning a proposed or pending
acquisition of land.
DISPOSITION:
Motion Carried (7:16 p.m.)
Council members and staff move to Room 129.
Oxford County Council meets in Closed session, as part of a regular meeting, this twenty-second day
of October, 2014 in Room 129, County Administration Building, Woodstock.
A.
CLOSED SESSION COMMENCEMENT TIME:
7:19 p.m., with Warden McKay in the chair.
All members of Council present except Councillors Beres, Sobeski and Tait.
Staff Present: P. M. Crockett, Chief Administrative Officer
L. S. Buchner, Director of Corporate Services
R. G. Walton, Director of Public Works
B. J. Tabor, Clerk
B.
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NIL
C.
DELEGATIONS AND PRESENTATIONS:
NIL
D.
CONSIDERATION OF CORRESPONDENCE:
NIL
E.
REPORTS FROM DEPARTMENTS:
PUBLIC WORKS
PW (CS) 2014-58
F.
UNFINISHED BUSINESS:
NIL
G.
NEW BUSINESS/ENQUIRIES/COMMENTS:
NIL
H.
TIME OF COMPLETION OF CLOSED SESSION:
7:20 p.m.
Page 6
October 22, 2014
RESOLUTION NO. 10:
Moved by:
Ted Comiskey
Seconded by: Margaret Lupton
That Council rise and reconvene in Open session.
DISPOSITION:
Motion Carried (7:20 p.m.)
Council members and staff return to the Council Chamber.
7:21 p.m. with Warden McKay in the chair.
All members of Council present except Councillors Beres and Sobeski.
Staff Present: P. M. Crockett, Chief Administrative Officer
P. D. Beaton, Director of Human Services
L. S. Buchner, Director of Corporate Services
C. Fransen, Director of Woodingford Lodge
G. K. Hough, Director of Community and Strategic Planning
R. G. Walton, Director of Public Works
B. J. Tabor, Clerk
15.
CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION:
PUBLIC WORKS
PW (CS) 2014-58
RESOLUTION NO. 11:
Moved by:
Donald Doan
Seconded by: Marion Wearn
That the recommendations contained in Report No.PW (CS) 2014-58 be adopted.
DISPOSITION:
16.
Motion Carried
BY-LAWS:
BY-LAW NO. 5628-2014
Being a By-law to authorize the Chief Administrative Officer to sign a
Memorandum of Understanding between the County of Oxford and
Southern Sno Riders, to permit the use of County land, being a portion
of the former CN Rail right-of-way and a portion of the former CASO
right-of-way, as part of their trail network for the period November 28, 2014
to March 31, 2015
BY-LAW NO. 5629-2014
Being a By-law to provide for the dedication and naming of highways in the
County of Oxford.
BY-LAW NO. 5630-2014
Being a By-law to confirm all actions and proceedings of the Council of
the County of Oxford at the meeting at which this By-law is passed.
Page 7
October 22, 2014
RESOLUTION NO. 12:
Moved by:
Margaret Lupton
Seconded by: Marion Wearn
That the following By-laws be now read a first and second time: No. 5628-2014, No. 5629-2014 and
No. 5630-2014.
DISPOSITION:
Motion Carried
RESOLUTION NO. 13:
Moved by:
Margaret Lupton
Seconded by: Marion Wearn
That the following By-laws be now given third and final reading: No. 5628-2014, No. 5629-2014 and
No. 5630-2014.
DISPOSITION:
17.
Motion Carried
ADJOURNMENT:
Council adjourns its proceedings until the next meeting scheduled for Wednesday, November 12, 2014
at 9:30 a.m.
7:22 p.m.
Minutes adopted on
by Resolution No.
WARDEN
CLERK
-~etOntario's South Coast
244411 Airport Road South-West Oxford, ON N4G 4H1
AIRSHOW~
October 22, 2014
Oxford County Warden and Council
C/O: Brenda J. Tabor, Clerk
County of Oxford
21 Reeve St, PO Box 1614
Woodstock, ON
N4S 7Y3
COUNTY OF OXFORD
RECEIVED
OCT 2 8 20\4
REFER TO (,l;d/Yl µ.
I.
File:/ E.DMS: - - - - Dear Warden and Council:
On behalf of Ontario's South Coast Airshow Committee we would like to thank the County of Oxford, the
Warden, Mr. Don McKay and the Council Members for their support for the Snowbirds Airshow of June 14 and
15, 2014 and the OSCA Airshow on August 23, 2014. We would also like to thank the Oxford County Public
Works department for the donation of the snow fencing for the airport as well as their time for set up and
take down.
With your support and assistance we were able to provide two successful airshows for Tillsonburg, Oxford
County and surrounding areas.
Sincerely,
Andre Brisson
Chair
Ontario's South Coast Airshow Committee
www.ontariosouthcoastairshow.com
Report No: CS 2014-32
CORPORATE SERVICES
Council Date: November 12, 2014
To:
Warden and Members of County Council
From:
Director of Corporate Services
Business Plan and Budget Review – 3rd Quarter
RECOMMENDATION
1.
That Report No. CS 2014-32 entitled “Business Plan and Budget Review – 3rd
Quarter” be received for information.
REPORT HIGHLIGHTS

Delivery of the 2014 goals and objectives is progressing as planned

Overall, operating and program revenues and expenses are on target for core services and
completion of the annual goals and objectives
Financial Impact
Year-to-date this report anticipates positive year-end financial results. The Treasurer has coauthored this report, therefore agrees with the financial information.
Risks/Implications
There are no risks or implications that could result by adopting the recommendation contained
within this report.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
5. ii. A County that Performs and Delivers Results - Deliver exceptional services by developing
and tracking key performance indicators against goals and report results.
DISCUSSION
Background
In accordance with the reporting provisions contained within the Long Term Financial
Sustainability Plan, staff have prepared progress updates for each of the approved goals and
objectives within their business plans, accompanied by budget variance reports annotated to
explain significant variances as of September 30, 2014.
Comments
Attachment No.1 presents the “3rd Quarter 2014 Business Plan Updates” including comments
prepared by the respective departments.
Page 1 of 2
Report No: CS 2014-32
CORPORATE SERVICES
Council Date: November 12, 2014
Attachment No. 2 contains the “Budget to Forecast – 3rd Quarter 2014” variance reports with
comments explaining any significant variances as at September 30, 2014. The first page of
Attachment No. 2 is a consolidation of all of the departments indicating that there is a forecasted
variance of 0.22% (2013 – 2.12%) which represents an anticipated surplus of $120,283 (2013 $1,136,214). This indicator should not be viewed in isolation, however, as is evidenced by the
variance in capital projects which is somewhat offset by the variance in “Other” – represented
mostly by capital project funding (transfers to/from reserves and debenture proceeds).
Conclusions
Overall the forecast figures present a potential surplus of $120,283.
SIGNATURE
Report Co-Author:
Original signed by
David McRoberts, CPA, CA
Manager of Finance
Departmental Approval:
Original signed by
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENTS
Attachment No. 1 – 3rd Quarter 2014 Business Plan Update (DM)
Attachment No. 2 – Budget to Forecast – 3rd Quarter 2014 (DM)
Page 2 of 2
Report No. CS 2014-32
Attachment No. 1
3rd QUARTER 2014 BUSINESS PLAN UPDATE
CAO/Clerk 2014
Goals/Objectives
Review priorities and
directions with Council
in preparation for 2015
Business Planning and
Budget process
Walker Southwest
Ontario Landfill EA
process
Transition to 2014-2018
Term of Council
Strategic Plan Alignment
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > Apply social, financial and
environmental sustainability lenses to significant
decisions by assessing options in regard to:
 Potential impacts to the vulnerable population in
our community
 Life cycle costs and benefit/costs, including
debt, tax and reserve levels and implications
 Responsible environmental stewardship
Expected
Completion
Q2
Quarter Achieved/Comments
Council adopted the Strategic Plan and
established its priorities for the remainder of
the 2010-2014 term of Council.
In keeping with the priorities established by
Council, a number of initiatives to advance
the Strategic Plan where included within the
approved 2014 Business Plan and Budget.
4.i. A County that Informs and Engages
> Better harness the power of the community
through conversation and dialogue by:
 Enhancing opportunities for public participation
and a meaningful voice in civic affairs
Ongoing
4.i. A County that Informs and Engages
> Better harness the power of the community
through conversation and dialogue by:
 Enhancing opportunities for public participation
and a meaningful voice in civic affairs
Q4
These Strategic Plan initiatives are
underway as planned and as reported within
this 3rd Quarter update.
Oxford County remains an active member of
the Joint Municipal Coordinating Committee
work to monitor the EA process.
In addition, Oxford County has twice
formally commented on the draft Terms of
Reference in 2014, has remained an active
participant in the EA process and continues
to raise the issues and concerns of County
residents and our expert panel.
Planning for the transition to the 2014-2018
Term of County Council is in progress.
Work plan underway and on target.
Page 1 of 20
Report No. CS 2014-32
Attachment No. 1
2014 Vision to Action
Community
Engagement
2014 Vision to Action
Public Information
2014 Vision to Action
Excellence in Customer
Service
2014 Vision to Action
Monitor and Report
4.i. A County that Informs and Engages
> Better harness the power of the community
through conversation and dialogue by:
 Enhancing opportunities for public participation
and a meaningful voice in civic affairs
Fostering greater involvement in County and
community events and/or program/project
implementation
4.ii. A County that Informs and Engages
> Better inform the public about County programs,
services and activities through planned
communication by: Enhancing the communication
value County information
5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by:
 Implementing clearly defined customer service
standards and expectations
Regularly monitoring and reporting customer
service performance
4.ii. A County that Informs and Engages
> Better inform the public about County programs,
services and activities through planned
communication by: Implementing a County Report
Card that engages and informs our community
Q4
Q4
Q4
Staff team has developed an “Inform and
Engage” document which outlines a variety
of engagement tools, options and provides
a information to guide staff in their use.
Reported to Council Oct 8, 2014 through
Report CAO 2014-15.
Work plan underway and on target.
Staff team has developed an “Inform and
Engage” document which outlines a variety
of engagement tools, options and provides
a information to guide staff in their use.
Reported to Council Oct 8, 2014 through
Report CAO 2014-15.
Work plan underway and on target.
Staff team development of a Service
Excellence program, launch in October
2014 and reported to Council Oct 8, 2014
through Report CAO 2014-15.
Work plan underway and on target.
Q4
Initial Strategic Plan reporting incorporated
into the 2013 Annual Report with further
enhancements planned through the
Services That Work program.
Strategic Plan Accomplishments reported to
Council Oct 8, 2014 through Report CAO
2014-15.
Work plan underway and on target.
Page 2 of 20
Report No. CS 2014-32
Attachment No. 1
2014 Vision to Action
Service Delivery
Reviews
2014 Vision to Action
Employer of Choice
2014 Vision to Action
Oxford Community
Sustainability
5.ii. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by: Deliver exceptional services by:
 Regularly reviewing service level standards to
assess potential for improved access to
services / amenities
 Conducting regular service reviews to ensure
delivery effectiveness and efficiency
 Developing and tracking key performance
indicators against goals and efficiency
Identify best practices and appropriate
benchmarking
6.i. A County that is an Employer of Choice
> Attract, retain and develop the highest quality
staff through: Open communications, dialogue and
understanding
3.iii. A County that Thinks Ahead and Wisely
Shapes the Future > Apply social, financial and
environmental sustainability lenses to significant
decisions by assessing options in regard to:
 Potential impacts to the vulnerable population in
our community
 Life cycle costs and benefit/costs, including
debt, tax and reserve levels and implications
Responsible environmental stewardship
Q4
Services That Work program in progress.
Interim report (CAO 2014-11) adopted by
Council July 9, 2014. Service Profiles
completed, Wave 1 Deep Dives underway,
planning for Waves 2 and 3 in progress.
Work plan underway and on target.
Q4
Q4
Employee Engagement Survey conducted,
compilation report rolled out to all staff,
reported to Council October 8, 2014 (Report
HR 2014-06). Results based action plan
developed (Our People, Our Strength)
reported to Council October 8, 2014 (Report
CAO 2014-15).
Work plan underway and on target.
Community Based Steering Committee
appointed. Report CAO 2014-04 adopted
by Council March 26, 2014, Report CASPO
2014-165, adopted by Council June 25,
2014.
Work plan underway and on target.
Page 3 of 20
Report No. CS 2014-32
Attachment No. 1
Strategic
Communications &
Engagement 2014
Goals/Objectives
Support achievement of
2014 Vision to Action
initiatives:
 Community
Engagement
 Public Information
 Monitor and Report
 Service Delivery
Reviews
 Excellence in
Customer Service
 Employer of Choice
 Oxford Community
Sustainability
Complete a publication
audit and develop
strategy to ensure
corporate consistency
and effectiveness of all
publications
Complete an internal
communication audit
and a develop strategy
to support strategic
needs of the
organization and
incorporate appropriate
industry best practices
Strategic Plan Alignment
Expected
Completion
Quarter Achieved/Comments
4.i. A County that Informs and Engages
> Better harness the power of the community
through conversation and dialogue by:
 Enhancing opportunities for public participation
and a meaningful voice in civic affairs
 Fostering greater involvement in County and
community events and/or program/project
implementation
4.ii. A County that Informs and Engages
> Better inform the public about County programs,
services and activities through planned
communication by:
 Enhancing the communication value County
information
 Implementing a County Report Card that
engages and informs our community
5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by:
 Regularly monitoring and reporting customer
service performance
Q4
Launch of the V2A update took place on
October 8. This included the production of
four publications to capture V2A
achievements: i) Summary/update; ii) Inform
and Engage strategy; iii) Service Excellence
strategy; and iv) Employee Engagement
strategy. Rollout included corresponding
news release, web content, social media
content, etc.
Q4
Work is underway and on target.
5.ii. A County that Performs and Delivers
Results > Deliver exceptional services by:
 Regularly reviewing service level standards to
assess potential for improved access to
services / amenities
 Conducting regular service reviews to ensure
delivery effectiveness and efficiency
 Developing and tracking key performance
indicators against goals and efficiency
 Identify best practices and appropriate
benchmarking
Q4
Work is underway and on target.
Communication planning continues to
unfold for the above-mentioned strategy, as
well as Service Delivery Reviews and
Community Sustainability.
Page 4 of 20
Report No. CS 2014-32
Attachment No. 1
Tourism 2014
Strategic Plan Alignment
Goals/Objectives
1.i. A County that Works Together > Strengthen,
Enhance digital media
presence
diversify and broaden the economic/prosperity
 Tourism Oxford
base through:
Website
 Strategies to retain and support existing
 Social media
businesses
 Implementation of
 increased collaborative promotion of investment
the Geo-Adventuring
opportunities
Application (TecVana
 Strengthening tourism-supportive initiatives
Digital Solutions).
 Promotion of local agriculture and “buy local”
food initiatives
1.ii. A County that Works Together > enhance
Enhance tourism
market readiness
the quality of life for all of our citizens by:
 promoting community participation and life-long
Enhance Oxford
involvement in recreational and cultural
community awareness
activities
of local tourism product
Expected
Completion
Q4
Quarter Achieved/Comments
Enhanced Digital Media Presence:
Tourism Oxford Website:
 Responsive website with calls to action,
new imagery & travel packages
developed. Content for new integrated
website on target.
Social Media:
 Increased social media followers through
organic likes and paid advertising.
 New segmented mailing lists developed.
And have increased subscribers through
new contest, updated sign-up forms
integration with Facebook page.
Geo-Adventuring:
 Developer undertaking significant
upgrades to software and planning Q3
launch of online promotional campaign
featuring video of area attractions.
Enhance tourism marketing readiness:
 10 local businesses are now certified
bicycle friendly.
 Culinary workshop scheduled for
November 2014.
 Implemented Follow Fridays on twitter to
increase social media conversations
between tourism attractions.
Enhanced Oxford community awareness
of local tourism product:
 Oxfordlicious expanded including
community events & libraries.
 Familiarization Tour held for local
accommodations to visit area
attractions.
Social media advertisements created to
gain new followers living in Oxford County.
Page 5 of 20
Report No. CS 2014-32
Attachment No. 1
Human Resources
2014 Goals/Objectives
Develop core
organizational
competencies and
position specific
competencies
(Support/Administrative;
Individual Contributor;
Supervisory /
Management; SMT)
Improve Human
Resources section of
County website to
provide more
comprehensive
information to attract
the highest quality
applicants
Review short term
income protection plans
Develop additional key
human resources
performance indicators
and appropriate
benchmarks for future
results reporting
Finance 2014
Goals/Objectives
Facilitate completion of
the Development
Charges Review Study
Strategic Plan Alignment
6. A County that is an Employer of Choice > i.
Attract, retain and develop the highest quality staff
Expected
Completion
Q1
Quarter Achieved/Comments
Complete Q3. Roll-out to occur in Q4
6. A County that is an Employer of Choice > i.
Attract, retain and develop the highest quality staff
Q2
Expected completion Q4
6. A County that is an Employer of Choice > i.
Attract, retain and develop the highest quality staff
Q3
On target
5. A County that Performs and Delivers Results
ii. Deliver exceptional services by:
> Developing and tracking key performance
indicators against goals and report results
> Identifying best practices and appropriate
benchmarking
Strategic Plan Alignment
Q3
On target
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
strategically grow our economy and our
community
Expected
Completion
Q3
Quarter Achieved/Comments
Complete – Council passed nine new
Development Charge By-laws to support the
2014 Development Charge Background
Study
Page 6 of 20
Report No. CS 2014-32
Attachment No. 1
Review of Utility billings
for water and
wastewater throughout
the County
Internal Control
Framework
Implementation of new
Payroll/HR/Scheduling
software
Archives 2014
Goals/Objectives
Celebrate Archives
Awareness Week (first
week of April 2014)
Process the Senator
Donald Sutherland
fonds
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
 conducting regular service reviews to
ensure delivery effectiveness and
efficiency
 regularly reviewing service level standards
to assess potential for improved access to
services/amenities
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
 conducting regular service reviews to
ensure delivery effectiveness and
efficiency
 regularly reviewing service level standards
to assess potential for improved access to
services/amenities
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
conducting regular service reviews to ensure
delivery effectiveness and efficiency
6.i. A County that is an Employer of Choice >
attract, retain and develop the highest quality staff
through: Management and organizational
excellence
Strategic Plan Alignment
1.ii. A County that Works Together > Enhance
the quality of life for all of our citizens by
Promoting community participation and life-long
involvement in recreational and cultural activities
4.ii. A County that Informs and Engages >
Better inform the public about County programs,
services and activities through planned
communication by implementing a County Report
Card that engages and informs our community
and celebrates our successes and our history
Q2
Internal review complete, consultation with
area municipal and external service
providers to take place in 2015
Q4
On target
Q3
Progress delayed pending Ceridian
response to functionality issue regarding
scheduling for 24/7 shift-related operations
Expected
Completion
Q2
Q3
Quarter Achieved/Comments
Complete – displayed until Q3
Complete – plan to assist with a special
event to announce the Donald Sutherland
fonds in 2015
Page 7 of 20
Report No. CS 2014-32
Attachment No. 1
Information Services
2014 Goals/Objectives
Ensure oxfordcounty.ca
is accessible > ensuring
new material posted to
public websites meets
Web Consortium Web
Content Accessibility
Guidelines (WCAG)
2.0, Level A
Strategic Plan Alignment
4.ii. A County that Informs and Engages >
Better harness the power of community through
conversation and dialogue by understanding and
addressing public aspirations for a more livable
community
Expected
Completion
Q1
Quarter Achieved/Comments
Substantially compliant with legislation as
new sites and content is added - actively
working to minimize the frequency of errors
Implement address
assignment tool >
developing and
maintaining tools to
increase efficiency and
data accuracy
5.ii. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by implementing clearly defined
customer service standards and expectations
Q2
Deferred – determined not cost effective at
this time
Updates and re-write of
County staff Intranet
application
6.ii. A County that is an Employer of Choice >
Attract, retain and develop the highest quality staff
by open communications, dialogue and
understanding
4.ii. A County that Informs and Engages >
Better harness the power of community through
conversation and dialogue by enhancing
opportunities for public engagement and
meaningful voice in civic affairs
6.ii. A County that is an Employer of Choice >
Attract, retain and develop the highest quality staff
by management and organizational excellence
Q3
Q4 completion
Q4
Phased approach with high priority items
first – final completion 2015
Q4
Deferred pending staff resources to
implement – collaborative project with IS,
Planning and Public Works
5.ii. A County that Performs and Delivers
Results > Deliver exceptional services by
regularly reviewing service level standards to
assess potential for improved access to
services/amenities and conducting regular service
reviews to ensure delivery effectiveness and
efficiency
2014 – 2016
Ahead of schedule with final report to be
presented to Council in Q1 2016
Ensure oxfordcounty.ca
is mobile ready
Implement spatial
searching of electronic
documents stored in
Laserfiche
Support corporate-wide
service review process
- project management
and business analysis
Page 8 of 20
Report No. CS 2014-32
Attachment No. 1
Spatial data
collaboration / data
warehouse
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > Implement development
policies and community planning guidelines that
strategically grow our economy and our
community
5.i. A County that Performs and Delivers
Storage Area Network
Results > Enhance our customer service focus
Server upgrade
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
5.i. A County that Performs and Delivers
Exchange server
Results > Enhance our customer service focus
upgrade
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
Network switch upgrade 5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
at all three sites for
Woodingford Lodge
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
5.i. A County that Performs and Delivers
Install Cisco wireless
Results > Enhance our customer service focus
system at all three
Woodingford sites
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
5.i. A County that Performs and Delivers
Install Cisco wireless
Results > Enhance our customer service focus
system in OCEMS
Ambulances
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
Develop digital signage 4.i. A County that Informs and Engages >
policy
Better harness the power of the community
through conversation and dialogue by fostering
greater involvement in County and community
events and/or program/project implementation
5.i. A County that Performs and Delivers
IT/COIN Strategy
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by Implementing clearly defined
customer service standards and expectations
2014-2015
In progress
Q2
Completion Q4
Q3
Completion Q4
Q1
Complete
Q2
Complete
Q1
Complete
Q4
In progress, project coordinated with
Communications
2014 Q4 -2015 Q3
In progress
Page 9 of 20
Report No. CS 2014-32
Attachment No. 1
Customer Service
2014 Goals/Objectives
Promote Customer
Service Week
Strategic Plan Alignment
5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by:
 implementing clearly defined customer
service standards and expectations and
regularly monitoring
 reporting customer service performance
5.ii. A County that Performs and Delivers
Acquisition and
implementation of Asset Results > deliver exceptional services by:
Management resources
 Identifying best practices and appropriate
– if required
benchmarking
 Developing and tracking key performance
indicators against goals and report results
3.ii. A County that Thinks Ahead and Wisely
Insurance tender
Shapes the Future > Apply social, financial and
environmental sustainability lenses to significant
decisions by assessing options in
regard to life cycle costs and benefit/costs including debt, tax and reserve levels and
implications
5.ii. A County that Performs and Delivers
Enterprise asset
Results > deliver exceptional services by:
management review
regularly reviewing service level standards to
assess potential for improved access to
services/amenities; and conducting regular service
reviews to ensure delivery effectiveness and
efficiency
Expected
Completion
Q3
Quarter Achieved/Comments
Complete
Q3
Complete
Q3
Council consideration in December 2014
Q3
Q3 – Managing physical assets using
software solutions to document and provide
analysis regarding day-to-day maintenance,
renewal/rehabilitation and replacement
activities – approved by Council Report No.
CS 2014-22
Q4 – Tangible assets financial planning and
analysis software solution – approved by
Council Report No. CS 2014-30
Q2 – 2015 – mobile ready for managing
physical assets software solutions –
pending further systems review and
assessment
Page 10 of 20
Report No. CS 2014-32
Attachment No. 1
POA 2014
Goals/Objectives
Launch Remote
Interpretation Program
Increase Part I court
time to once a week.
Add a First Attendance
date for Part III
Issue RFP for
Prosecution Services
Review debt collection
services results and
issue RFP if required
Public Works 2014
Goals/Objectives
Roads and Bridges
Oxford Road 16
Improvements, from
Kintore to Zorra 31st
Line – EA
Trussler Rd Upgrading
– Shared Section with
Region of Waterloo,
From Cedar Creek Rd
to New Dundee Rd Road Design
Strategic Plan Alignment
5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by implementing clearly defined
customer service standards and expectations
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by regularly
reviewing service levels standards to assess
potential for improved access to
services/amenities
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by regularly
reviewing service levels standards to assess
potential for improved access to
services/amenities. to services/amenities
5.i. A County that Performs and Delivers
Results > Enhance our customer service focus
and responsiveness to our municipal partners and
the public by regularly monitoring and reporting
customer service performance
Strategic Plan Alignment
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by: working
with community partners and organizations to
maintain/strengthen public safety
Expected
Completion
Q1
Quarter Achieved/Comments
Completion Q4
Q3
Complete
Q2
Complete
Q1
Complete
Expected
Completion/
Future Phases
$70,000 2014
$700,000 2015
$1,500,000 2016
$1,500,000 2017
$3,770,000 Total
$100,000 2014
$900,000 2015
$50,000 2016
$1,000,000 2017
$2,000,000 2018
$4,050,000 Total
Quarter Achieved/Comments
Schedule change to 2015
On Schedule
Page 11 of 20
Report No. CS 2014-32
Attachment No. 1
Trussler Rd Upgrading
– Shared Section With
Brant County – Study
Oxford Road 20 (North
St., Tillsonburg) Phase
A & D – design and
construction
Oxford Road 8, from Rd
59 to EZT 10th Line –
construction
Mill St (Rd 12),
Upgrade Study
Oxford Road 4 Corridor
Study
Facilities
Courthouse HVAC Design
Fleet
Review the abilities of
GPS Service Providers
Environmental Services
Waste Management
Extend HHW Depot
Operating Hours from 3
to 6 days per week
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by: working
with community partners and organizations to
maintain/strengthen public safety
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
$200,000 2014
$100,000 2015
$950,000 2016
$1,250,000 Total
$2,963,500 2014
$5,225,750 2015
$2,570,400 2016
$10,759,650 Total
$2,500,000 2014
$300,000 2015
$2,800,000 Total
$150,000 2014
$50,000 2015
$1,000,000 2016
$1,000,000 2017
$2,200,000 Total
$170,000 2014
$400,000 2019
$570,000 Total
On Schedule
$771,000 2014
$900,000 2015
$1,671,000 Total
On Schedule
5.ii. A County that Performs and Delivers
Results > Deliver exceptional services by:
conducting regular service reviews to ensure
delivery effectiveness and efficiency
$50,000 2015
On Schedule
5. ii A County that Performs and Delivers
Results > Deliver exceptional services by:
regularly reviewing service level standards to
assess potential for improved access to
services/amenities
Effective Jan 1/14
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > Implement development
policies and community planning guidelines that:
strategically grow our economy and our
community
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
On Schedule
Property purchases being completed
2015 Construction to begin
On Schedule
On Schedule
Q1 2014
Page 12 of 20
Report No. CS 2014-32
Attachment No. 1
Compost Site/Curbside
Collection/Program
Operator New FTE
Equipment Purchase –
Heavy Equipment
Loader
Complete Integrated
Waste Management
Plan (IWMP)
Update of Property
uses bylaw including
Hunting
Oxford County owned
Properties assessment
Environmental Services
Wastewater Treatment
Ingersoll WWTP
Upgrade -Phase 1 Design/Construction
Woodstock WWTPReceiving StationConstruction
Mount Elgin WWTP
Upgrade – Construction
Drumbo WWTP
Upgrade -Design
5. ii A County that Performs and Delivers
Results > Deliver exceptional services by:
conducing regular service reviews to ensure
delivery effectiveness and efficiency
Q1 2014
Q1 2014 Completed
4.i A County that Informs and Engages > Better
harness the power of the community through
conversation and dialogue by: enhancing
opportunities for public engagement and
meaningful voice in civic affairs
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by: working
with community partners and organizations to
maintain/strengthen public safety
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by: working
with community partners and organizations to
maintain/strengthen public safety
Q1 2014
Completed
Q4 2014
Q1 2015
Q1 2014
In progress.
Expected completion Q3 2015.
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
$4,291,000 2014
$7,000,000 2015
$5,000,000 2016
$850,000 2023
$17,141,000 Total
Q4 2014
On Schedule
$1,158,000 2014
$16,000 2015
$245,000 2016
$65,000 2017
$1,484,000 Total
$400,000 2014
$1,100,000 2015
$1,500,000 Total
On Schedule
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by: adapting
programs, services and facilities to reflect evolving
community needs
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
Q4 2015
EA Completion in 2015, design and
construction 2015/2016
Page 13 of 20
Report No. CS 2014-32
Attachment No. 1
Water Services
(includes Wastewater
Collection)
Woodstock new Well 12 1.ii. A County that Works Together > enhance
- Construction
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
1.ii. A County that Works Together > enhance
Mt. Elgin new well –
design and construction the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
5.ii. A County that Performs and Delivers
Service Agreements
Results > deliver exceptional services by:
(Woodstock, Ingersoll
and Tillsonburg)
conducting regular service reviews to ensure
delivery effectiveness and efficiency
5.ii. A County that Performs and Delivers
Backflow/Cross
Results > deliver exceptional services by:
Connection Bylaw
regularly reviewing service reviews to ensure
delivery effectiveness and efficiency
3.ii A County that Thinks Ahead and
Water/Wastewater
Wisely Shapes the Future > Apply
Servicing Study
(Beachville or
social, financial and environmental
Sweaburg)
sustainability lenses to significant decisions
by assessing options in regard to:
responsible environmental stewardship
Lansdowne/County Rd. 1.ii. A County that Works Together > enhance
4 Sanitary Pumping
the quality of life for all of our citizens by:
Station
maintaining and strengthening core infrastructure
5.ii. A County that Performs and Delivers
Participation in
Results > deliver exceptional services by:
OnWARN
regularly reviewing service level standards to
assess potential for improved access to
services/amenities
Development of Source 3.ii. A County that Things Ahead and
Protection Plan funding Wisely Shapes the Future > Implement
model
development policies and community
planning guidelines that: actively promote
the responsible use of land and natural
resources
$425,000
Q2 2014
$585,000 2014
$600,000 2015
$1,185,000 Total
Q2 2014
Q1 2014
Q4 2014
On Schedule
Ingersoll - Q4 2014
Woodstock and Tillsonburg – Q1 2015
Q1 2015
$73,000 2014
$60,000 – 2015
$133,000 Total
Project to commence 2015
$145,000 2014
$1,350,000 2015
$1,495,000 Total
Q3 2014
On Schedule
Construction is Development dependent
Q2 2014
Q4 2014
Report to Council September 10, 2014
Follow up report Q2 2015
Page 14 of 20
Report No. CS 2014-32
Attachment No. 1
Embro OCF upgrades
Woodingford Lodge
2014 Goals/Objectives
Upgrade phase 1-door
operators and key pads
as part of Oxford
County’s strategy to
prevent and remove
barriers and meets its
requirements under the
Accessibility for
Ontarians with
Disabilities Act, 2005
(AODA)
Upgrade Nurse Call
system to ensure
optimum safety of
residents and meet
requirements of Long
Term Care Homes Act
2007
Implement
Recommendation of
Service Review
Implement further
Recommendations of
the Building Condition
Assessment
1.ii. A County that Works Together >
enhance the quality of life for all of our
citizens by: maintaining and strengthening
core infrastructure
Strategic Plan Alignment
1. ii. A County that Works Together >
Enhance the quality of life for all our citizens by:
Adapting programs, services and facilities to
reflect evolving community needs
$290,000
Q1 2014
Expected
Completion
Q1
Report to Council September 10, 2014
Quarter Achieved/Comments
Completed July 2014
5.ii. A County that Performs and Delivers
Results > Deliver exceptional services by:
Regularly reviewing service level standards to
assess potential for improved access to
services/amenities
Q2
Finalized in Ingersoll and Tillsonburg
Under way in Woodstock
5.ii. A County that Performs and Delivers
Results > Deliver exceptional service by:
Conducting regular service reviews to ensure
delivery effectiveness and efficiency
5.ii. A County that Performs and Delivers
Results > Deliver exceptional service by:
Conducting regular services reviews to ensure
delivery effectiveness and efficiency
Reliant on
completion of review
Continue to Advocate for Regulatory
Reform
Q3
Project Completed September 2014
Page 15 of 20
Report No. CS 2014-32
Attachment No. 1
Human Services 2014
Goals/Objectives
Facilitate County of
Oxford Affordable
Housing Development
Develop business plan
for the integration of the
ODSP program.
Develop and implement
new funding model for
Child Care services
Public Health &
Emergency Services
2014 Goals/Objectives
Refresh department
strategic plan to align
with Corporate strategic
plan and identify 3-4
key strategic
department goals for
2014 – 2016.
Strategic Plan Alignment
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
maintaining and strengthening core infrastructure
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
strategically grow our economy and our
community
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
strategically grow our economy and our
community
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
conducting regular service reviews to ensure
delivery effectiveness and efficiency; and
identifying best practices and appropriate
benchmarking
Strategic Plan Alignment
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by;
-conducting regular service reviews to ensure
delivery effectiveness and efficiency
Expected
Completion
Q4
Q4
Q4
Expected
Completion
Q1
Quarter Achieved/Comments
Investment in Affordable Housing (IAH
Program) funding announcement from
Province expected in December 2014.
Ministry of Community and Social Services
has stated that they have “no appetite” for
this initiative. Provincial government
announced that the merging of Ontario
Works and ODSP would not be happening.
Complete
Quarter Achieved/Comments
PHES Strategic Goals & Strategies have
been prioritized and incorporated into the
2015 Business Plan. Actions teams to be
identified and project plans developed.
Page 16 of 20
Report No. CS 2014-32
Attachment No. 1
2014 Healthy
Communities Fund:




Food Security:
support local
food policies in
4 townships
Recreation
Centre Policy:
Environmental
scan,
community
engagement
Pedestrian
Charter:
environmental
scan and
community
engagement
Physical
Literacy: survey
all licensed
daycares and
providers.
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
- implementing a healthy community strategy
-promote community participation and life-long
involvement in recreational and cultural activities
Q4
Food Security: project completed in Q1
target achieved through the formation of the
Food Security subcommittee of the Oxford
poverty Action Coalition. Group will
continue to advocate for inclusion of food
security policies at the municipal and
regional levels.
Recreation Centre Policy: project completed
Q1 through the survey of regional facility
managers and community engagement
session three facilities were identified with
an interest in pursuing a healthy food policy.
The health unit staff will continue to support
them in this action through staff time.
Submitted funding proposal for 2014/2015
grants
Pedestrian charter: Completed Q1 The
survey identified a group of people in each
municipality that can be engaged in
furthering hie policy development project.
The group will continue to be supported by
health unit physical activity lead. Submitted
funding proposal for 2014/2015 grants
Physical Literacy: project completed Q1
Able to engage 8 registered home daycares
through Oxford Community child Care.
Anticipated that all 8 will complete policies
by end of 2014. Ongoing work in this area
will be supported by health unit physical
activity lead
Page 17 of 20
Report No. CS 2014-32
Attachment No. 1
Replace and upgrade
existing EMS
technology platform to
better ensure regulatory
compliance, improve
ability to benchmark,
improve quality
assurance processes
and better document
integration for internal
purposes and reporting
to other health care
providers
CASPO 2014
Goals/Objectives
5 Year Official Plan
Review
● Commercial Policy
Amendments
● Natural Heritage
Amendments
● Urban Design and
General Issues
Amendments
Growth Forecast
Updates and land
supply review
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
Q2
There was a delay in implementation due to
unforeseen issues with the procurement of
the new hardware required. The is has
been resolved and the project will be fully
implemented by end of Q4.
Expected
Completion
Council
consideration of
draft amendments to
be staged
throughout 2014,
with all to Council by
Q4.
Quarter Achieved/Comments
-regularly reviewing service level standards to
assess potential for improved access to
services/amenities
-identify best practices and appropriate
benchmarking
Strategic Plan Alignment
1.ii. A County that Works Together > enhance
the quality of life for all of our citizens by:
implementing a healthy community strategy
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
actively promote the responsible use of land and
natural resources
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
● strategically grow our economy and our
community
● actively promote the responsible use of land and
natural resources
Growth Forecasts
and employment
land supply review
Q1.
Supplementary land
supply review Q2
Ongoing. Ensuring OP compliance with
new PPS (released Q1 2014) and related
guidelines and SPPs will impact timing of
various components.
Completed Q1
Internal review completed Q2. External
peer review may still be required.
Page 18 of 20
Report No. CS 2014-32
Attachment No. 1
Ingersoll Secondary
Plan
Source Protection
Planning
● Source Protection
Plan development
● Source Protection
Plan implementation
(Amendments to Official
Plan Policies and
Zoning Provisions and
updating Development
Review Process)
Provincial Policy
Statement Review
updates
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
actively promote the responsible use of land and
natural resources
4.i. A County that Informs and Engages > better
harness the power of the community through
conversation and dialogue by: understanding and
addressing public aspirations for a more livable
community
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
actively promote the responsible use of land and
natural resources
3.iii. A County that Thinks Ahead and Wisely
Shapes the Future > apply social, financial and
environmental sustainability lenses to significant
decisions by assessing options in regard to:
responsible environmental stewardship
3.i. A County that Thinks Ahead and Wisely
Shapes the Future > influence federal and
provincial policy with implications for the County
by: advocating for financial fairness for rural and
small urban communities
Possible initiation in
2014
Awaiting further information
On-going
consultation with
MOE expected until
all SPPs approved
by Province – late
Q4
On-going. Catfish Creek SPP approved late
Q3; estimated timing for MoE approval of
remainder of Oxford’s SPP is now late
2015.
Targeting Q1-Q2 for
draft OP policies and
updates to
development review
processes
Timing is dependent
on release of final
draft by the Province
– anticipated by Q1
Development review process updates for
SWOX late Q4; remainder largely deferred
to 2015 due to MOE delays in SPP approval
PPS released in late Q1. Staff are working
to incorporate the required PPS related
updates into the current OP review.
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
actively promote the responsible use of land and
natural resources
Page 19 of 20
Report No. CS 2014-32
Attachment No. 1
Conduct preliminary
review of lands
surrounding Large
Urban Centres
(Ingersoll, Tillsonburg,
Woodstock)
Library 2014
Goals/Objectives
Undertake a Service
Review
of County Library
Services
Undertake pre-audit
exercise for
accreditation
3.ii. A County that Thinks Ahead and Wisely
Shapes the Future > implement development
policies and community planning guidelines that:
● strategically grow our economy and our
community
● actively promote the responsible use of land and
natural resources
● support agricultural land uses
Strategic Plan Alignment
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
conducting regular service reviews to ensure
delivery effectiveness and efficiency
5.ii. A County that Performs and Delivers
Results > deliver exceptional services by:
regularly reviewing service level standards to
assess potential for improved access to
services/amenities
4.i. A County that Informs and Engages ˃
Better harness the power of the community
through conversation and dialogue by: fostering
greater involvement in County and community
program/ project implementation
Community fundraising
campaigns in
Tillsonburg and
Ingersoll to assist with
purchase of furnishings
and service
enhancements
6.i. A County that is an Employer of Choice >
Revisit branch staffing
model – clusters of rural attract, retain and develop the highest quality staff
branches with staff
through: Progressive policies and practices that:
teams
 Value and engage staff
 Encourage creativity, innovation and
problem solving
Q4
Expected
Completion
Q3
Ongoing and in various stages of draft
completion.
Quarter Achieved/Comments
Complete – service improvements will be
planned for implementation in 2015 and
2016
Q4
Complete – audit scheduled to occur in Q2
2015
Q4
Tillsonburg Friends Group assisting – may
be an ongoing program
Ingersoll Advisory Committee is assisting in progress – expected completion Q2 2015
Q2
Delayed pending service review findings to
be reported to Council in Q1 2015
Page 20 of 20
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-122,783,076
-121,850,102
932,974
(0.77%)
SALARIES AND BENEFITS
56,488,733
56,607,568
118,835
0.21
OPERATING AND PROGRAM EXPENSES
86,087,537
87,828,339
1,740,802
1.98
DEBT REPAYMENT
INTERDEPARTMENTAL ALLOCATIONS
CAPITAL
OTHER
TOTAL County of Oxford
14,681,077
14,653,533
-27,544
-0.19
-15,180,012
-15,035,395
144,617
-0.96
30,266,633
43,295,143
13,028,510
30.09
4,396,854
-11,421,057
-15,817,911
138.50
53,957,746
54,078,029
120,283
0.22
Page 1 of 14
Report No. CS 2014-32
Attachment No. 2
Budget to Forecast - 3rd Quarter 2014
2014
2014
Forecast
Budget
Variance
% Variance
SALARIES AND BENEFITS
318,876
324,603
5,727
OPERATING AND PROGRAM EXPENSES
169,652
180,321
10,669
1.76%
5.92
TOTAL COUNCIL
488,528
504,924
16,396
3.25
Operating expenses - underspent in training/conferences and public relations
Page 2 of 14
Budget to Forecast - 3rd Quarter 2014
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
SALARIES AND BENEFITS
484,196
491,755
7,559
OPERATING AND PROGRAM EXPENSES
199,867
174,747
-25,120
1.54%
-14.38
TOTAL CAO
684,063
666,502
-17,561
-2.63
Operating expenses - overspent in legal for general opinions
Page 3 of 14
Budget to Forecast - 3rd Quarter 2014
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
REVENUES
-54,255
-59,000
-4,745
SALARIES AND BENEFITS
165,250
146,572
-18,678
8.04%
-12.74
OPERATING AND PROGRAM EXPENSES
308,692
333,725
25,033
7.50
OTHER
-98,390
-100,000
-1,610
1.61
TOTAL TOURISM
321,297
321,297
0
0.00
Operating expenses - Program enhancements to incorporate additional funding approved by Council June 25,
2014. Some of that money was spent in salaries and benefits but it was all budgeted to Operating.
Page 4 of 14
Report No. CS 2014-32
Attachment No. 2
Budget to Forecast - 3rd Quarter 2014
SALARIES AND BENEFITS
OPERATING AND PROGRAM EXPENSES
CAPITAL
TOTAL STRATEGIC COMM. & ENGAGEMENT
2014
2014
Forecast
Budget
Variance
% Variance
142,599
150,820
8,221
55,077
55,267
190
5.45%
0.34
1,085
0
-1,085
0.00
198,761
206,087
7,326
3.55
Page 5 of 14
Report No. CS 2014-32
Attachment No. 2
Budget to Forecast - 3rd Quarter 2014
2014
2014
Forecast
Budget
Variance
% Variance
SALARIES AND BENEFITS
626,405
638,943
12,538
OPERATING AND PROGRAM EXPENSES
102,233
103,528
1,295
1.25
-742,471
-742,471
0
0.00
INTERDEPARTMENTAL ALLOCATIONS
CAPITAL
TOTAL HUMAN RESOURCES
1.96%
825
0
-825
0.00
-13,008
0
13,008
0.00
Page 6 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-2,228,861
-2,063,980
164,881
(7.99%)
SALARIES AND BENEFITS
3,791,822
3,875,577
83,755
2.16
OPERATING AND PROGRAM EXPENSES
3,405,360
3,652,709
247,349
6.77
DEBT REPAYMENT
INTERDEPARTMENTAL ALLOCATIONS
CAPITAL
OTHER
TOTAL CORPORATE SERVICES
201,301
201,301
0
0.00
-3,574,755
-3,574,760
-5
0.00
584,699
654,078
69,379
10.61
-415,500
-710,500
-295,000
41.52
1,764,066
2,034,425
270,359
13.29
Revenues - Increased POA revenues, increased revenues in IT related to support services
recoveries from area municipalities
Operating and program - Payroll software implementation project delayed, IT/COIN/Network
strategy carries over in 2015 budget
Other - reserve transfer for payroll software implementation and IT/COIN/Network strategy carries
over in 2015 budget
Page 7 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-8,062,203
-7,768,492
293,711
(3.78%)
OPERATING AND PROGRAM EXPENSES
3,171,133
3,294,823
123,690
3.75
DEBT REPAYMENT
5,758,703
5,664,994
-93,709
-1.65
582,514
405,464
-177,050
-43.67
1,450,147
1,596,789
146,642
9.18
OTHER
TOTAL GENERAL
Other - increase in interest allocations to water and wastewater reserves
Page 8 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-57,010,640
-56,651,905
358,735
(0.63%)
SALARIES AND BENEFITS
12,185,256
11,239,424
-945,832
-8.42
OPERATING AND PROGRAM EXPENSES
38,276,111
38,100,197
-175,914
-0.46
DEBT REPAYMENT
INTERDEPARTMENTAL ALLOCATIONS
CAPITAL
OTHER
TOTAL PUBLIC WORKS
5,812,434
5,842,982
30,548
0.52
-10,862,786
-10,718,164
144,622
-1.35
28,084,702
40,958,065
12,873,363
31.43
4,593,993
-8,157,409
-12,751,402
156.32
21,079,070
20,613,190
-465,880
-2.26
Salaries and benefits - overbudget due to a WSIB claim
Capital - some projects deferred or not completed in year
Other - represents reserve transfers and debenture issuances that have not occurred due to
deferred or incomplete capital projects
Page 9 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-16,277,113
-16,234,371
42,742
(0.26%)
16,260,244
17,223,665
963,421
5.59
OPERATING AND PROGRAM EXPENSES
5,355,475
5,462,394
106,919
1.96
DEBT REPAYMENT
2,376,082
2,411,699
35,617
1.48
558,480
477,800
-80,680
-16.89
-298,001
-1,362,200
-1,064,199
78.12
7,975,167
7,978,987
3,820
0.05
SALARIES AND BENEFITS
CAPITAL
OTHER
TOTAL WOODINGFORD LODGE
Capital - Full component of nurse call system installed
Other - pay equity came in under budget as well as other areas resulting in reserve transfers not
being required
Page 10 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
SALARIES AND BENEFITS
OPERATING AND PROGRAM EXPENSES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-25,621,905
-25,672,729
-50,824
3,608,167
3,653,905
45,738
0.20%
1.25
29,357,474
30,426,163
1,068,689
3.51
CAPITAL
551,642
690,000
138,358
20.05
OTHER
140,000
-1,050,000
-1,190,000
113.33
8,035,378
8,047,339
11,961
0.15
TOTAL HUMAN SERVICES
Other - Investment in Affordable Housing (IAH) Project not completed, reserve transfer for capital
not required
Page 11 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
SALARIES AND BENEFITS
OPERATING AND PROGRAM EXPENSES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-12,896,329
-12,766,743
129,586
(1.02%)
15,605,063
15,558,881
-46,182
-0.30
4,183,463
4,238,212
54,749
1.29
DEBT REPAYMENT
305,943
305,943
0
0.00
CAPITAL
485,200
515,200
30,000
5.82
31,300
-28,700
-60,000
209.06
7,714,640
7,822,793
108,153
1.38
OTHER
TOTAL PUBLIC HEALTH & EMERGENCY SERVICES
Capital - vehicle computers under budget
Other - transfer for vehicle computers not required as they came in under budget, WSIB reserve
transfer not required
Page 12 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
SALARIES AND BENEFITS
OPERATING AND PROGRAM EXPENSES
OTHER
TOTAL PLANNING
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-180,078
-241,085
-61,007
1,266,105
1,272,582
6,477
25.31%
0.51
258,104
535,063
276,959
51.76
-30,000
-243,650
-213,650
87.69
1,314,131
1,322,910
8,779
0.66
Revenues - reallocation entry for land division service fees no longer being made
Operating and program expenses - reallocation entry for land division service fees no longer being
made, Official Plan costs and consulting costs not incurred
Other - transfers from reserves for development projects and the official plan not incurred
Page 13 of 14
Budget to Forecast - 3rd Quarter 2014
REVENUES
2014
2014
Forecast
Budget
Report No. CS 2014-32
Attachment No. 2
Variance
% Variance
-451,692
-391,797
59,895
(15.29%)
SALARIES AND BENEFITS
2,034,750
2,030,841
-3,909
-0.19
OPERATING AND PROGRAM EXPENSES
1,244,896
1,271,190
26,294
2.07
DEBT REPAYMENT
OTHER
TOTAL LIBRARY
226,614
226,614
0
0.00
-109,062
-174,062
-65,000
37.34
2,945,506
2,962,786
17,280
0.58
Revenues - increased revenues from development charges
Other - increased contribution to development charges reserve fund
Page 14 of 14
Report No: CS 2014-34
CORPORATE SERVICES
Council Date: November 12, 2014
To:
Warden and Members of County Council
From:
Director of Corporate Services
Court Security and Prisoner Transportation (CSPT) Program
Agreement
RECOMMENDATION
1.
That By-law No. 5631-2014, being a by-law to authorize the Chief Administrative
Officer and the Director of Corporate Services to execute a Funding Agreement
with the Ministry of Community Safety and Correctional Services, under the Court
Security and Prisoner Transportation Program, be presented to Council for
enactment.
REPORT HIGHLIGHTS

Introduces a by-law to authorize the endorsement of a Court Security and Prisoner
Transportation (CSPT) Program funding agreement for a portion of court security and
prisoner transportation costs for 2015 and 2016.

2015 allocation under the CSPT program is $5,389.24 – represents 26.9% of projected
costs

2016 allocation under the CSPT program is $6,736.55 – represents 30.6% of projected
costs
Implementation Points
Subject to the County entering into a Funding Agreement with the Ministry, the Ministry will
provide allocations of funding based on the County’s 2013 provincial court security and prisoner
transportation costs. Funding allocations will be received in two installments in each of the
funding years – the first by January 30 or upon the Minister’s signing of the funding agreement
in 2015 and the second installment in April of each of the two years.
Financial Impact
The County’s Court Security and Prisoner Transportation Funding has been included in the
2015 preliminary budget.
The Treasurer has prepared this report and supports the financial impact information.
Page 1 of 3
Report No: CS 2014-34
CORPORATE SERVICES
Council Date: November 12, 2014
Risks/Implications
There are no risks or implications that could result by adopting the recommendation contained
within this report.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
1. ii. A County that Works Together – Enhance the quality of life for all our citizens by working
with community partners and organizations to maintain/strengthen public safety.
DISCUSSION
Background
In October 2008, the Ontario government announced the upload of court security and prisoner
transportation costs from municipalities, beginning in 2012 and phased in by an equal amount
over seven years, to a maximum of $125 million annually at maturity by 2018.
Under the Court Security and Prisoner Transportation (CSPT) Program the Ministry of
Community Safety and Correctional Services (Ministry) allocated funding for 2012, 2013 and
2014 based on each municipality’s relative share of total court security and prisoner
transportation costs, as confirmed in the 2010 Court Security Information Survey. It was
recently discovered that there were five or six Counties that were omitted from the CSPT
program during the initial funding period and since all funds were allocated there is no
opportunity to obtain what would have otherwise been allocated.
An expenditure-based model is used to determine funding amounts for 2015 and 2016. All
funding under the program is allocated based on each municipality’s relative share of total 2013
court security and prisoner transportation costs across the province.
Comments
An expenditure-based model is used to determine funding amounts for 2015 and 2016.
Funding is allocated based on each municipality’s relative share of the total 2013 court security
and prisoner transportation costs across the province. As a result, the County’s allocation for
2015 and 2016 are as follows:
Calendar Year
Allocation
% of Projected Court
Security Costs
2015
$5,389.24
26.9%
2016
6,736.55
30.6%
Total
$12,125.79
28.9%
Page 2 of 3
Report No: CS 2014-34
CORPORATE SERVICES
Council Date: November 12, 2014
Conclusions
Securing a Funding Agreement for the CSPT Program will allow the County to receive $12,125
over 2015 – 2016 to offset the cost of providing court security and prisoner transportation in the
Provincial Offenses Courtroom and offices.
SIGNATURE
Departmental Approval:
Original signed by
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENTS
None
Page 3 of 3
Report No: CS 2014-33
CORPORATE SERVICES
Council Date: November 12, 2014
To:
Warden and Members of County Council
From:
Director of Corporate Services
Fees and Charges By-law Update
RECOMMENDATION
1.
That Schedule “A” to By-law No. 4889-2007, being a by-law to impose fees and
charges for services that the County of Oxford provides that are not covered
through direct taxation, be amended as set out in Report No. CS 2014-33 entitled
“Fees and Charges By-law Update”.
REPORT HIGHLIGHTS

Fees and Charges By-law No. 4889-2007 is subject to an annual review to ensure the
County’s fees and charges remain relevant and cover costs.
Implementation Points
Proposed fees and charges included on the amended Schedule “A” to By-law No. 4889-2007 as
attached to this Report are to take effect January 1, 2015.
Financial Impact
The proposed fees and charges are reflected in the 2015 preliminary budget.
The Treasurer has authored this report, therefore agrees with the financial impact information.
Risks/Implications
The risk of not adopting the amended fees and charges would be a loss in revenue expected for
cost recovery from direct users that will otherwise become part of the general tax levy.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Apply social,
financial and environmental sustainability lenses to significant decisions by assessing options in
regard to life cycle costs and benefit/costs - including debt, tax and reserve levels and implications.
Page 1 of 3
Report No: CS 2014-33
CORPORATE SERVICES
Council Date: November 12, 2014
DISCUSSION
Background
At the regular meeting of Council held November 28, 2007, By-law No. 4889-2007, being a bylaw to impose fees and charges for services that the County of Oxford provides, was passed.
The By-law includes a requirement for review of the fees and charges on an annual basis.
Comments
All County departments have been asked to review the fees and charges associated with the
services they provide for reasonableness and to consider any new services that may warrant a
user fee or charge.
Attached as Attachment No. 1 is Schedule “A” to By-law No. 4889-2007, as approved in
November 2013 for fees and charges applied in 2014 (see column entitled “2014 Amount”), with
proposed amendments for 2015 identified in red print. Staff is seeking Council’s approval of all
fees and charges listed in the column entitled “2015 Proposed Amount”.
The following provides explanation for the amendments:
Provincial Offences Administration
The fee for transcripts is regulated by the Province under Ontario Regulation 94/14 of the
Administration to Justice Act.
Tourism
The fee for a Discovery guide advertisement on the back cover is proposed to increase to reflect
a change in the guide design, now allowing members to use the back cover as it was previously
reserved for County-wide material. The back cover is considered premium promotional space.
Library
New fees are being introduced in response to a Local History Policy that was adopted by the
Library Board at their regular meeting held October 20, 2014 with service recovery fees to take
effect on January 1, 2015.
Planning
Fees for planning services have historically been indexed annually based on the year over year
increase in the consumer price index. Based on the significant fluctuations in that index over
the past twelve months the 2015 proposed increase represents a 1.5% increase as opposed to
the current 2.0%. A more fulsome review of planning fees will take place in 2015.
Page 2 of 3
Report No: CS 2014-33
CORPORATE SERVICES
Council Date: November 12, 2014
Others
The remaining amendments to the schedule related to Public Works and Public Health reflect
fees previously approved by Council as part of multi-year fee plans.
Conclusions
That the amended fees and charges would allow for cost recovery from direct users in 2015.
SIGNATURE
Report Co-Author:
Original signed by
David McRoberts, CPA, CA
Manager of Finance
Departmental Approval:
Original signed by
Lynn S. Buchner, CPA, CGA
Director of Corporate Services
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENT
Attachment No. 1 – Schedule “A” to By-law No. 4889-2007, as amended
Page 3 of 3
Report No. CS 2014-33
Attachment No. 1
COUNTY OF OXFORD
BY-LAW NO. 4889-2007
SCHEDULE "A"
EFFECTIVE JANUARY 1, 2015
Charge or Fee
General
Commissioners fee
Photocopy - 8 ½" x 11" black
Photocopy - 8 ½" x 11" colour
Photocopy - 8 ½" x 14" black
Photocopy - 8 ½" x 14" colour
Photocopy - 11" x 17"
Photocopy - 11" x 17" colour
Photocopy - larger than 11" x 17" black
Photocopy - larger than 11" x 17" colour
Meeting investigation fee
Provincial Offences Administration
Original transcript1
Electronic transcript if ordered subsequent to the original transcript
Copy of transcript already produced
Commissioners fees related to a general affidavit for a provincial offences matter
Provincial Offences photocopy or certified copy
2014
Amount
$15.00
$0.25
$0.40
$0.35
$0.45
$0.50
$0.60
$10.00
$20.00
$25.00
$3.20
$0.55
no charge
$1.00
2015
Proposed
Amount
$15.00
$0.25
$0.40
$0.35
$0.45
$0.50
$0.60
$10.00
$20.00
$25.00
per request
per page
per page
per page
per page
per page
per page
per page
per page
per request
$4.30
$20.00
$0.55
no charge
$1.00
per page
per transcript
per page
per page
1
$50 deposit is required when ordering an original transcript, includes electronic
copy at no additional charge if requested at the same time, prescribed by the
Administration to Justice Act , Ontario Regulation 94/14
Tourism
Tourism membership
Discovery guide advertisement - ¼ page
Discovery guide advertisement - ½ page
Discovery guide advertisement - full page
Discovery guide advertisement - back cover
GGIS
Property data
Zoning data
Urban zoning maps - 24" x 36" colour
Urban zoning maps - 36" x 48" colour
Township base maps - 24" x 36" colour
Township base maps - 36" x 48" colour
County of Oxford map book
Custom maps
Custom data administration
Digital Data
Urban area municipality map - 11"x 17" black
Urban area municipality map - 27"x 39" colour
Consolidated Zoning map - colour
Ortho-photography Images
$175.00
$300.00
$500.00
$1,000.00
$1,500.00
$1.00
$0.50
$15.00
$20.00
$15.00
$20.00
$20.00
$50.00
$50.00
$50.00
$4.00
$20.00
$20.00
$50.00
$175.00
$300.00
$500.00
$1,000.00
$2,000.00
Plus HST annual
Plus HST
Plus HST
Plus HST
Plus HST
$1.00 Plus HST
Plus HST
$15.00 Plus HST
$20.00 Plus HST
$15.00 Plus HST
$20.00 Plus HST
$20.00 Plus HST
$50.00 Plus HST
$50.00 Plus HST
$50.00 Plus HST
Plus HST
Plus HST
$20.00 Plus HST
$50.00 Plus HST
per parcel
per parcel
per hour
per Mega Byte
per tile (sq. km)
Page 1 of 5
Report No. CS 2014-33
Attachment No. 1
COUNTY OF OXFORD
BY-LAW NO. 4889-2007
SCHEDULE "A"
EFFECTIVE JANUARY 1, 2015
Charge or Fee
Library
Overdue book
Overdue book - maximum
Local faxing
Long distance faxing
Overseas faxing
Library card replacement
Room rentals2
Any morning, afternoon or evening rental period
Any two morning, afternoon or evening rental period
Full day rental period
Room rentals - Ingersoll, Norwich, Plattsville, Tavistock, Thamesford, Tillsonburg
First hour of rental
Each hour thereafter
Local history/genealogy research fees3
First hour of research
Additional 15 minute intervals
2
For all branches except those specifically identified
3
Fees include copying/printing of up to 15 pages single-sided, postage and
handling. Additional copying and printing will be billed at the estabilished rates.
Public Health
Prenatal Series
Dental Services
Dental missed appointment
Sexual health clinic
Tuberculosis skin tests
On-line Food Handler Exam Fee
Food Handler Course fee
Migrant worker housing application
Daily sewage flow not exceeding 10,000 litres/day (Class 4,5)
Class 2 system (leaching pit) Certificate of Approval required
Septic tank only
Change of use permit
Performance level review (file and site inspection)
Site review assessment (site inspection)
Subdivision (per lot to maximum $1,500.00)
Severence/minor variance/zoning (per lot)
Environmental file search
Urgent file search (mortgage appraisal less than 2 weeks)
Emergency Services
Informal Access Request
Archives
External research - after 15 minutes
Photocopies from microfilm reader/printers - 11" x 17"
Photocopies from microfilm reader/printers - 8.5" x 11"
Microfilm reproductions - silver positive duplicate from 35mm negative
Custom microfilming of original documents
Digital image scanning - to 8.5" x 11" paper
Digital image scanning to Compact Disc
Digital image scanning custom in-house to 8.5" x 11" paper
Digital image scanning custom in-house to Compact Disc
Photograph reproduction - image scanned and printed to 8.5" x 11" paper
Photograph reproduction - image scanned and printed to 8.5" x 11" paper
Document conservation - cleaning and repair
Document conservation - encapsulation
Restoration of large map - 6' x 8' - minimum
Restoration of book spine - minimum
2014
Amount
$0.10
$2.00
$1.00
$1.25
$2.00
$2.00
2015
Proposed
Amount
$0.10
$2.00
$1.00
$1.25
$2.00
$2.00
$10.00
$12.00
$15.00
$10.00 Plus HST
$12.00 Plus HST
$15.00 Plus HST
$20.00
$5.00
$20.00 Plus HST
$5.00 Plus HST
per day
per item
per page
per page
per page
$30.00
$10.00
$60.00
$35.00
$20.00
$20.00
$20.00
$8.85
$55.00
$80.00
$765.00
$250.00
$150.00
$328.00
$219.00
$100.00
$80.00
$100.00
$164.00
$214.00
$60.00
$35.00
$20.00
per occurrence
$20.00
$20.00
$8.85 Plus HST
$55.00 Plus HST
$80.00
$765.00
$250.00
$250.00
$328.00
$219.00
$100.00
$80.00
$100.00
$164.00
$214.00
$65.00
$65.00
$30.00
$0.50
$0.40
$45.00
$175.00
$5.00
$10.00
$7.50
$7.50
$12.00
$10.00
$60.00
$0.10
$1,000.00
$300.00
$30.00
$0.50
$0.40
$45.00
$175.00
$5.00
$10.00
$7.50
$7.50
$12.00
$10.00
$60.00
$0.10
$1,000.00
$300.00
per request
per hour
per page
per page
per reel
per reel
per 15 minutes
per 15 minutes + $5.00
1st page
per page after 1st page
per hour
per square inch
per map
per book
Page 2 of 5
Report No. CS 2014-33
Attachment No. 1
COUNTY OF OXFORD
BY-LAW NO. 4889-2007
SCHEDULE "A"
EFFECTIVE JANUARY 1, 2015
Charge or Fee
Planning
Plan of condominium
Condominium (exempt from draft approval)
Consent
Each additional lot
Consent & minor variance
Each additional lot
Consent - changes to approved conditions
Consent - revised application (major)
Consent - revised application (minor)
Consent - validation order
Official plan (major)
Official plan (minor)
Part lot control exemption
Part lot control exemption - plus per new lot (1 to 6 lots)
Part lot control exemption - maximum (7 and more lots) - same By-law
Renewable energy application - major
Renewable energy application - minor
Subdivision
Extension of draft approval
Changes to application and/or draft approval 6 (major)
Changes to application and/or draft approval 6 (minor)
4 plus a deposit to recover the costs for peer review of studies submitted in support
of the application as required
5
for same owner, applicant and property
6
includes changes to conditions
Public Works
Consent
Consent & minor variance
Official plan
Subdivision
Subdivision - maximum
Clearance of Conditions - consent
Clearance of Conditions - subdivision
Clearance of Conditions - maximum (consent or subdivision)
Environmental Report Review
Traffic Impact Studies Review
75 61 Litre Recycling bin
100 83 Litre Recycling bin
Apartment Recycling bin (small)
430 360 Litre Multi-residential/Business Recycling totes
360 Litre Industrial/Commercial and Institutional Recycling totes
Recycling lid for 61 and 83 Recycling bins
Composters
Entrance Admin fee
Bag Tags9
Disposal of waste at Salford Landfill10
Construction and demolition material10
Freon Units
ICI Hazardous Waste - authorized by-law 5274-2011
Culvert Install (includes admin fee)11
For 10m of 450mm culvert
2014
Amount
2015
Proposed
Amount
$1,230.00
$855.00
$1,865.00
$930.00
$1,940.00
$970.00
$120.00
$335.00
$170.00
$600.00
$4,120.00
$2,025.00
$560.00
$120.00
$785.00
$1,840.00
$355.00
$2,695.00
$435.00
$1,065.00
$530.00
$1,245.00
$870.00
$1,895.00
$940.00
$1,965.00
$985.00
$120.00
$340.00
$170.00
$610.00
$4,185.00
$2,055.00
$570.00
$120.00
$795.00
$1,870.00
$360.00
$2,735.00
$440.00
$1,080.00
$540.00
$200.00
$200.00
$100.00
$75.00
$1,500.00
$100.00
$75.00
$2,500.00
$200.00
$0.00
$4.50
$5.50
$3.50
$60.00
$60.00
$10.00
$100.00
$2.00
$65.89
$65.65
$15.00
$30.00
$200.00
$200.00
$100.00
$75.00
$1,500.00
$100.00
$75.00
$2,500.00
$200.00
$0.00
$4.50
$5.50
$3.50
$60.00
$60.00
$1.50
$10.00
$100.00
$2.00
$67.14
$68.93
$15.00
$30.00
$2,000.00
$2,000.00
4
4
5
4
5
4
4
4
per lot7
per subdivision
per lot7
per lot7
plus peer review8
plus peer review8
per tag
per tonne
per tonne
per unit
per 25L container
Page 3 of 5
Report No. CS 2014-33
Attachment No. 1
COUNTY OF OXFORD
BY-LAW NO. 4889-2007
SCHEDULE "A"
EFFECTIVE JANUARY 1, 2015
Charge or Fee
Public Works (Cont'd)
Each additional meter
Curb cut (includes admin fee)
Minimum charge (7.6m)
Each additional foot over 0.3m over 7.6m
Environmental Compliance Approval (ECA) and Watermain Authorizations
Sanitary sewers including appurtenances
Storm sewers including appurtenances
Joint application for Sanitary and Storm sewers inc. appurtenances
Sanitary forcemains
Sanitary sewer pumping stations
Watermains including appurtenances
Disconnect fee at customer request
Reconnect fee at customer request
Service to shutoff/turn on for emergency or plumbing repair
New Meter (< 25mm) - without radio transmitter
New Meter (≥ 25mm) - without radio transmitter
Radio Transmitter for Water/Wastewater readings
Meter checked for accuracy at customer's request and found to be accurate (<
25mm)12
Meter checked for accuracy at customer's request and found to be accurate (≥
25mm)12
Temporary hydrant connection
Private hydrant maintenance
Use of Bulk Water Station
Water taken from bulk water station
Connection to existing watermain within communities without development
charges (up to 25mm)13
Hook up to an existing water service in communities without development charges
(up to 25mm)13
Connection to existing watermain within communities with development charges
(up to 25mm)
Hook up to an existing water service in communities with development charges14
(up to 25mm)
Increased material cost of water service >25mm
Connection of a service to an extended watermain or sewer
Grinder pump monthly maintenance charge
Sewage Extra-Strength Rate (over and above By-law No.2719-87 limit including
but not limited to Biochemical Oxygen Demand, Total Suspended Solids and Total
Phosphorus). This rate may be part of an agreement with the County
General hauled septage
Hauled Wastewater (Domestic waste from a single source that is not general
hauled septage, that meets the sewer use By-law No. 2719-87 whose source is
within Oxford County and > 22,700 Litres either at one time or over the course of a
year)
Connection to existing sewer (Sewer depth 0 - 3.0 metres)
Connection to existing sewer (Sewer depth > 3.0 metres)
Permit for automatic sprinklers non-metered individual customer
2014
Amount
2015
Proposed
Amount
$125.00
$125.00
$500.00
$15.00
$500.00
$15.00
$1,100.00
$1,100.00
$1,100.00
$2,000.00
$2,000.00
$1,000.00
$45.00
$45.00
No Charge
$145.00
Actual cost
$75.00
$1,100.00
$1,100.00
$1,100.00
$2,000.00
$2,000.00
$1,000.00
$45.00
$45.00
No Charge
$145.00
Actual cost
$75.00
each occurrence
each occurrence
each
Based on full cost recovery
each
$100.00
$100.00
each occurrence
$100.00
$100.00
$100.00
$25.00
$1.50
$100.00
$100.00
$100.00
$25.00
$1.50
each occurrence
each occurrence plus $1.50/m3
per hydrant per year plus time and materials for repairs
per key fob
per m3
$4,000.00
$4,000.00
each occurrence for < 25mm and actual cost for ≥ 25mm
$4,000.00
$4,000.00
each occurrence unless cost is specified in an existing by-law
$2,500.00
$2,500.00
plus applicable development charges each occurrence
$2,500.00
Actual cost
Actual cost
$2,500.00
Actual cost
Actual cost
Actual cost
Actual cost
each occurrence unless cost is specified in an existing by-law
Based on full cost recovery
Based on full cost recovery
Based on full cost recovery when applicable as per By-law No. 52752011
$1.65
$3.30
$1.65 Plus HST per kg
$3.30 Plus HST per cubic meter
$1.65
$5,000.00
$8,000.00
$25.00
$1.65 Plus HST per cubic meter
$5,000.00
$8,000.00
$25.00
Page 4 of 5
COUNTY OF OXFORD
Report No. CS 2014-33
Attachment No. 1
BY-LAW NO. 4889-2007
SCHEDULE "A"
EFFECTIVE JANUARY 1, 2015
2014
Amount
2015
Proposed
Amount
Charge or Fee
Public Works (Cont'd)
Permit for automatic sprinklers in non-metered multiple unit customer
$10.00
$10.00
per unit to a maximum of $250.00
Permit for automatic sprinklers metered customer
No Charge No Charge
Permits for outside water use for new sod, seed, or chemically sprayed lawns or
for non-profit fund-raising events
No Charge No Charge
Swimming pool fill-up through a garden hose in non-metered communities
$50.00
$50.00
Swimming pool fill-up through a fire hydrant connection in non-metered
communities
$130.00
$130.00
Manual read of Woodstock water/wastewater customer without radio transmitter
$50.00
$50.00
per read
Read water sub-meters on multi-unit properties
$1.00
$1.00
per read
7
lot as defined as follows:
Single family home = 1.0
Semi-detached = 1.5
Multi-residential (more than two units) = No. of residential units/2
8
Deposit for peer review
$1,500.00
$1,500.00
9
One bag tag shall be used for each garbage bag (up to 76 x 96 cm) or each rigid container (up to 128 litres) and each such bag
or container must weigh less than 20kg. Two bag tags shall be used for each rigid container with a volume between 129 and 240
litres and this container must also weigh less than 20kg. Three bag tags shall be used for each rigid container with a volume
between 241 and 360 litres. Cost per tag will increase to $2.00 effective July 1, 2014.
10
Increase each year will be calculated based on previous six month average of the CPI
11
Culvert sizes larger than 450mm will be charged at actual cost and will be quoted to the applicant prior to installation
12
Meter checked for accuracy at customer's request and found not to be accurate
13
Communities without Development Charges (DC) - Bright, Mt. Elgin, Beachville, Innerkip, Brownsville, Dereham Centre, Embro, Hickson, Lakeside, Otterville,
Sweaburg and Springford
14
Communities with Development Charges - Drumbo, Ingersoll, Norwich, Plattsville, Tavistock, Thamesford, Tillsonburg and Woodstock
Page 5 of 5
Report No: PW 2014-62
PUBLIC WORKS
Council Date: November 12, 2014
To:
Warden and Members of County Council
From:
Director of Public Works
Ontario Water/Wastewater Agency Response Network
(OnWARN) Mutual Aid and Assistance Agreement
RECOMMENDATIONS
1.
That Public Works Report PW 2014-62 entitled Ontario Water/Wastewater Agency
Response Network (OnWARN) Mutual Aid and Assistance Agreement be adopted;
2.
And further, that a by-law be raised authorizing the CAO to execute the Agreement
with OnWARN for the provision or receipt of assistance during emergency
situations.
REPORT HIGHLIGHTS

The purpose of this report is to gain County Council approval to participate in a mutual aid
and assistance program for water and wastewater services in response to emergency
events.

Participating in the Ontario Water/Wastewater Agency Response Network (OnWARN) will
allow Oxford County to access additional resources to respond to a natural or humancaused disaster if needed or to provide assistance to affected communities when feasible.

There are currently 39 Ontario municipalities/utilities that have signed the mutual aid and
assistance agreement and are members of OnWARN.

Participation in OnWARN is an additional tool that can be used to meet the County’s service
delivery requirements under the Business Continuity Program and Continuity of Operations
Plans.
Implementation Points
Following execution of the agreement, water and wastewater staff will populate a database
identifying available resources that may be of use to other municipalities as well as areas where
specialized equipment may need to be acquired from other sources during an emergency
situation within Oxford County.
Page 1 of 4
Report No: PW 2014-62
PUBLIC WORKS
Council Date: November 12, 2014
Financial Impact
There is no external cost to join or maintain participation in OnWARN. Financial costs related to
developing and maintaining an up-to-date inventory of available resources are limited to staff
time and can be undertaken with existing resources.
As a member of OnWARN there is no obligation to provide assistance at any time, however
should assistance be provided, all costs associated with the response are born by the
municipality requesting the assistance. This includes any costs related to a claim under the
Workplace Safety and Insurance Board (WSIB).
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
The OnWARN program is intended to reduce the impact of an emergency event on citizens by
providing a framework for water or wastewater utilities to provide aid and assistance. All
members must maintain minimum insurance requirements and must indemnify and hold
harmless those that provide assistance.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:
-
Maintaining and strengthening core infrastructure
Working with community partners and organizations to maintain / strengthen public
safety
3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Apply social, financial and
environmental sustainability lenses to significant decisions by assessing options in regard to:
-
Potential impacts to the vulnerable population in our community
5. ii. A County that Performs and Delivers Results - Deliver exceptional services by:
-
Regularly reviewing service level standards to assess potential for improved access to
services / amenities
Page 2 of 4
Report No: PW 2014-62
PUBLIC WORKS
Council Date: November 12, 2014
DISCUSSION
Background
Water/Wastewater Agency Response Networks (WARNs) were first developed in the United
States in response to man-made and natural disasters such as Hurricane Katrina in 2005. There
was recognition that Water and Wastewater utilities require specialized resources and staffing
and that other critical infrastructure such as fire services heavily depend on functioning water
and wastewater systems. The purpose of a WARN system is to enable municipalities to provide
mutual aid in preparing for, and responding to, interruptions in water and wastewater services
resulting from natural and man-made disasters.
The concept of a WARN program was introduced in Canada in 2008 and the Ontario version
“OnWARN” was developed in 2011. OnWARN is a voluntary network of utilities helping other
utilities to respond to and recover from emergencies. It matches specialized water/wastewater
utility resources to specific needs during an emergency to aid in quickly locating emergency
equipment and trained personnel. There are currently 39 municipalities/utilities that are
members of OnWARN. The name and location of current members is provided in Attachment 1.
Comments
The County is in the process of developing a Business Continuity Program which includes a
Continuity of Operations Plan for each service the County provides. Both water supply and
wastewater treatment services have been identified under the Business Continuity Program as
essential services. As such developing strategies to mitigate and reduce risks to service
delivery is required. A mutual aid and assistance agreement is one more tool that the County
can utilize to improve preparedness and response capabilities to emergency events. The CSA
Standard Z1600-14 “Emergency and continuity management program” includes mutual aid and
assistance agreements as a resource management tool.
The primary benefit of OnWARN is that it establishes a legal framework of agreements and
protocols in advance of an event. It facilitates access to resources and knowledgeable
personnel in water & wastewater systems through its mutual aid and assistance agreement and
doesn’t require the declaration of an emergency to access these. The agreement covers the key
issues of legal and regulatory requirements, liability, availability of response, provision of
services and health and safety requirements. The draft agreement is provided in Attachment 2.
WARN programs has been successfully used in the United States and the Province of Alberta.
Under OnWARN requests for assistance have been made on at least four occasions since the
program’s inception in 2011. The majority of the requests are for specialized equipment rather
than staffing resources. The large geographic coverage of the network is beneficial as it allows
for assistance to be provided from areas outside of a regional event.
In the event of an emergency where the required response exceeds the County’s resources,
participation in OnWARN would allow the water and wastewater systems to recover more
quickly and at a lower cost than would otherwise occur. Staff have reviewed the draft agreement
provided by OnWARN and are satisfied with the insurance requirements, protection provided to
responding municipalities and obligations incurred when requesting assistance.
Page 3 of 4
Report No: PW 2014-62
PUBLIC WORKS
Council Date: November 12, 2014
Conclusions
As evidenced by its successful implementation and use in other parts of North America, as well
as Ontario, participation in the Water/Wastewater Agency Response Network program is seen
as a significant benefit to the County in the event of an emergency situation. Staff recommend
that County Council approve the recommendation to join OnWARN.
SIGNATURE
Report Author:
Original signed by
Deborah Goudreau, P.Eng.
Manager of Water Services
Departmental Approval:
Original signed by
Robert Walton, P.Eng.
Director of Public Works
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
ATTACHMENTS
Attachment 1 Current OnWARN members, October, 2014
Attachment 2 Mutual Aid and Assistance Agreement for an Ontario Water/Wastewater Agency
Response Network (OnWARN), April, 2012
Page 4 of 4
Attachment 1 for PW 2014-62
November 12, 2014
Attachment 2 for PW 2014-62
November 12, 2014
Mutual Aid and Assistance Agreement for an
Ontario Water/Wastewater Agency Response Network (OnWARN)
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (“Agreement”) is made and entered into by public and private water and
wastewater utilities, owners and operating authorities in Ontario (“Utilities”), that have, by executing this
Agreement, manifested their intent to participate in an Ontario program for water/wastewater mutual aid and
assistance (“Mutual Aid and Assistance Program”).
Statutory Authority for Municipal Utilities – This Agreement is authorized under Section 20 of the Ontario
Municipal Act, 2001 which provides that Municipal Utilities may contract with each other to provide services.
ARTICLE I.
PURPOSE
Recognizing that emergencies may require aid or assistance in the form of personnel, equipment, and supplies
from outside the area of impact, the signatory Utilities hereby establish the Mutual Aid and Assistance
Program. Through the Mutual Aid and Assistance Program, Members coordinate response activities and
share resources during emergencies. This Agreement sets forth the procedures and standards for the
administration of the Mutual Aid and Assistance Program.
ARTICLE II.
DEFINITIONS
A. Authorized Official – An employee or officer of a Member who is authorized to:
1. Request assistance;
2. Offer assistance;
3. Refuse to offer assistance; or
4. Withdraw assistance under this Agreement.
B. Emergency - A natural or human caused event or circumstance causing, or imminently threatening to
cause, loss of life, injury to person or property, human suffering or financial loss, or could reasonably be
beyond the capability of the services, personnel, equipment, and facilities of a Member to fully manage and
mitigate internally.
C. Member – Any public or private water or wastewater utility, owner, or operating authority in Ontario
(“Utility”) that manifests intent to participate in the Mutual Aid and Assistance Program by executing this
Agreement.
1. Requesting Member – A Member who requests aid or assistance from another Member or Members
under the Mutual Aid and Assistance Program.
2. Responding Member – A Member that provides aid or assistance during a Period of Assistance in
response to a request for aid or assistance under the Mutual Aid and Assistance Program.
3. Non-Responding Member - A Member or Associate Member that does not provide aid or assistance
during a Period of Assistance under the Mutual Aid and Assistance Program.
D. Associate Member – Any non-Utility participant, approved by the OnWARN Steering Committee, that
provides a support role for the Mutual Aid and Assistance Program. (For example: any non–Utility agency
or association that does not officially sign this Agreement). An Associate Member is not entitled to vote on
any matter as outlined and identified in this Agreement.
Ontario Water/Wastewater Agency Response Network
April 2012
Mutual Aid & Assistance Agreement
Page 1 of 9
E. Confidential Information - Any document shared with any signatory of this Agreement that is marked
confidential, including but not limited to any map, report, note, paper, opinion, or e-mail which relates to the
system vulnerabilities of a Member or Associate Member, and any document that is protected under the
Municipal Freedom of Information and Protection of Privacy Act, Freedom of Information and Protection of
Privacy Act, Emergency Management and Civil Protection Act, Personal Information Protection and
Electronic Documents Act, and Personal Health Information Protection Act, 2004.
F. Period of Assistance – A specified period of time when a Responding Member assists a Requesting
Member. The period commences when personnel, equipment, or supplies depart from Responding
Member’s facility and ends when the resources return to their facility (portal to portal). All protections
identified in this Agreement apply during this period. The specified Period of Assistance may occur during
response to or recovery from an Emergency, as previously defined.
G. Incident Management System (IMS) – A system, consistent with internationally recommended practices,
that provides standardized organizational structures, functions, processes and terminology for use at all
levels of emergency response in Ontario. IMS addresses the need for coordinated responses to large-scale
and complex incidents and has been developed with input from more than 30 emergency response
organizations and stakeholders from Ontario.
ARTICLE III.
ADMINISTRATION
The Mutual Aid and Assistance Program shall be administered through OnWARN Steering Committee. In
addition to representing the interests of the Members, the OnWARN Steering Committee may include
Associate Members as representatives. Under the leadership of the OnWARN Steering Committee Chair, the
OnWARN Steering Committee shall plan and coordinate emergency planning and response activities for the
Mutual Aid and Assistance Program.
ARTICLE IV.
PROCEDURES
The OnWARN Steering Committee shall develop operational and planning procedures for the Mutual Aid and
Assistance Program which may be undertaken in cooperation with Associate Members, at the sole discretion
of the OnWARN Steering Committee, including but not limited to Emergency Management Ontario. These
procedures shall be reviewed at least annually and updated as needed by the OnWARN Steering Committee.
ARTICLE V.
REQUESTS FOR ASSISTANCE
A. Member Responsibility: Members shall identify an Authorized Official and alternates; provide contact
information including 24-hour access (e.g. an after-hours number) and maintain information on resources
that may be available from the Member for mutual aid and assistance response. Such contact information
shall be updated annually or when changes occur, provided to the OnWARN Steering Committee.
In the event of an Emergency, a Member’s Authorized Official may request mutual aid and assistance from
a participating Member. Requests for assistance can be made orally or in writing. When made orally, the
request for personnel, equipment, and supplies shall be prepared in writing as soon as practicable.
Requests for assistance shall be directed to the Authorized Official of the participating Member. Specific
protocols for requesting aid shall be provided in the required procedures (Article IV).
Ontario Water/Wastewater Agency Response Network
April 2012
Mutual Aid & Assistance Agreement
Page 2 of 9
B. Response to a Request for Assistance – Members are not obligated to respond to a request. After a
Member receives a request for assistance, the Authorized Official evaluates whether or not to respond,
whether resources are available to respond, or if other circumstances would hinder response. Following
the evaluation, the Authorized Representative shall inform, as soon as possible, the Requesting Member
whether it will respond. If the Member is willing and able to provide assistance, the Member shall inform
the Requesting Member about the type of available resources and the approximate arrival time of such
assistance.
C. Discretion of Responding Member’s Authorized Official – Execution of this Agreement does not create any
duty to respond to a request for assistance. When a Member receives a request for assistance, the
Authorized Official shall have sole and absolute discretion as to whether or not to respond, or the
availability of resources to be used in such response. An Authorized Official’s decisions on the availability
of resources shall be final.
ARTICLE VI.
RESPONDING MEMBER PERSONNEL
A. Incident Management System - When providing assistance under this Agreement, the Requesting Member
and Responding Member may be organized and may function under the Incident Management System.
B. Control - While employees so provided may be under the supervision of the Responding Member, the
Responding Member’s employees come under the direction and control of the Requesting Member, to
address the needs identified by the Requesting Member. The Requesting Member’s Authorized Official
shall coordinate response activities with the designated supervisor(s) of the Responding Member(s). The
Responding Member’s designated supervisor(s) must keep accurate records of work performed by
personnel during the specified Period of Assistance.
C. Food and Shelter – Whenever practical, Responding Member personnel must be self-sufficient for up to 72
hours. When possible, the Requesting Member shall supply reasonable food and shelter for Responding
Member personnel. If the Requesting Member is unable to provide food and shelter for Responding
Member personnel, the Responding Member’s designated supervisor is authorized to secure the resources
necessary to meet the needs of its personnel. Except as provided below, the cost for such resources must
not exceed the Responding Member’s per diem rates for that area. To the extent food and shelter costs
exceed the Responding Member’s per diem rates for the area, the Responding Member must demonstrate
that the additional costs were reasonable and necessary under the circumstances. Unless otherwise
agreed to in writing, the Requesting Member remains responsible for reimbursing the Responding Member
for all reasonable and necessary costs associated with providing food and shelter, if such resources are
not provided.
D. Communication – The Requesting Member shall provide Responding Member personnel with radio
equipment as available, or radio frequency information to program existing radio, in order to facilitate
communications with local responders and utility personnel.
E. Status - Unless otherwise provided by law, the Responding Member’s officers and employees retain the
same privileges, immunities, rights, duties and benefits as provided in their respective jurisdictions.
F. Licences and Permits – To the extent permitted by law, Responding Member personnel who hold licences,
certificates, or permits evidencing professional, mechanical, or other skills shall be allowed to carry out
activities and tasks relevant and related to their respective credentials during the specified Period of
Assistance.
G. Right to Withdraw - The Responding Member’s Authorized Official retains the right to withdraw some or all
of its resources at any time for any reason in the Responding Member’s sole and absolute discretion.
Notice of intention to withdraw must be communicated to the Requesting Member’s Authorized Official as
soon as is practicable under the circumstances.
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April 2012
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ARTICLE VII.
COST- REIMBURSEMENT
The Requesting Member shall reimburse the Responding Member for each of the following categories of costs
incurred during the specified Period of Assistance as agreed in whole or in part by both parties; provided, that
any Responding Member may assume in whole or in part such loss, damage, expense, or other cost, or may
loan such equipment or donate such services to the Requesting Member without charge or cost.
A. Personnel – The Responding Member shall be reimbursed by the Requesting Member for personnel costs
incurred for work performed during the specified Period of Assistance. Responding Member personnel
costs shall be calculated according to the terms provided in their employment contracts or other conditions
of employment. The Responding Member’s designated supervisor(s) must keep accurate records of work
performed by personnel during the specified Period of Assistance. Requesting Member reimbursement to
the Responding Member could consider all personnel costs, including salaries or hourly wages, costs for
fringe benefits, and indirect costs.
B. Equipment – The Requesting Member shall reimburse the Responding Member for the use of equipment
during the specified Period of Assistance, including, but not limited to, reasonable rental rates, all fuel,
lubrication, maintenance, transportation, and loading/unloading of loaned equipment. All equipment shall
be returned to the Responding Member in good working order as soon as is practicable and reasonable
under the circumstances. As a minimum, rates for equipment use must be based on the “Ontario
Provincial Standard 127 Schedule of Equipment Rates”. If a Responding Member uses rates different from
those in the “Ontario Provincial Standard 127 Schedule of Equipment Rates”, the Responding Member
must provide such rates orally or in writing to the Requesting Member prior to supplying the equipment.
Mutual agreement on which rates are used must be reached in writing prior to dispatch of the equipment.
Reimbursement for equipment not referenced on the “Ontario Provincial Standard 127 Schedule of
Equipment Rates” must be developed based on actual recovery of costs. If Responding Member must
lease a piece of equipment while its equipment is being repaired, Requesting Member shall reimburse
Responding Member for such rental costs.
C. Materials and Supplies – The Requesting Member must reimburse the Responding Member in kind or at
actual replacement cost, plus handling charges, for use of expendable or non-returnable supplies. The
Responding Member must not charge direct fees or rental charges to the Requesting Member for other
supplies and reusable items that are returned to the Responding Member in a clean, damage-free
condition. Reusable supplies that are returned to the Responding Member with damage must be treated
as expendable supplies for purposes of cost reimbursement.
D. Payment Period – The Responding Member must provide an itemized bill to the Requesting Member for all
expenses incurred by the Responding Member while providing assistance under this Agreement. The
Requesting Member must send the itemized bill not later than (90) ninety days following the end of the
Period of Assistance. The Responding Member may request additional periods of time within which to
submit the itemized bill, and Requesting Member shall not unreasonably withhold consent to such request.
The Requesting Member must pay the bill in full on or before the forty-fifth (45th) day following the billing
date. The Requesting Member may request additional periods of time within which to pay the itemized bill,
and Responding Member shall not unreasonably withhold consent to such request, provided, however, that
all payment shall occur not later than one-year after the date a final itemized bill is submitted to the
Requesting Member.
E. Records - Each Responding Member and their duly authorized representatives shall have access to a
Requesting Member’s books, documents, notes, reports, papers and records which are directly pertinent to
this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial, maintenance
or regulatory audit. Each Requesting Member and their duly authorized representatives shall have access
to a Responding Member’s books, documents, notes, reports, papers and records which are directly
pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial,
maintenance or regulatory audit. Such records shall be maintained for at least three (3) years or longer
where required by law.
Ontario Water/Wastewater Agency Response Network
April 2012
Mutual Aid & Assistance Agreement
Page 4 of 9
ARTICLE VIII.
DISPUTES
If any controversy or claim arises out of, or relates to, the execution of this Agreement, including, but not
limited to, alleged breach of this Agreement, the disputing Members shall first attempt to resolve the dispute by
negotiation, followed by mediation and finally shall be settled by arbitration in accordance with the rules of the
Ontario Arbitration Act. Any court of competent jurisdiction may enter the judgment rendered by the arbitrators
as final judgment that is binding on the parties.
ARTICLE IX.
REQUESTING MEMBER’S DUTY TO INDEMNIFY
The Requesting Member shall assume the defense of, fully indemnify and hold harmless, the Responding
Member, its officers and employees, from all claims, loss, damage, injury and liability of every kind, nature and
description, directly or indirectly arising from Responding Member’s work during a specified Period of
Assistance. The scope of the Requesting Member’s duty to indemnify includes, but is not limited to, suits
arising from, or related to, negligent or wrongful use of equipment or supplies on loan to the Requesting
Member, or faulty workmanship or other negligent acts, errors or omissions by Requesting Member or the
Responding Member personnel.
The Requesting Member’s duty to indemnify is subject to, and shall be applied consistent with, the conditions
set forth in Article X.
ARTICLE X.
SIGNATORY INDEMNIFICATION
In the event of a liability, claim, demand, action, or proceeding of whatever kind or nature arising out of a
specified Period of Assistance, the Responding Members shall have a duty to defend, indemnify, save and
hold harmless all Non-Responding Members, their officers, agents and employees from any liability, claim,
demand, action, or proceeding of whatever kind or nature arising out of a Period of Assistance.
ARTICLE XI.
WORKPLACE SAFETY AND INSURANCE
A. Workplace Safety and Insurance - The Workplace Safety and Insurance Act provides that if an Emergency
is declared by the Premier of Ontario or the head of council of a municipality, and a person is sent to assist,
the Crown (Government of Ontario) or the municipality, whichever declared the Emergency is considered
the employer of that person for the purposes of assessing any accident costs. However, the worker’s
regular employer (Responding Member) continues to be responsible for:
Maintaining employment benefits as required by section 25 of the Workplace Safety and Insurance
Act,
Complying with the obligation to co-operate in the early and safe return to work of the worker
(section 40), and,
Complying with the obligation to re-employ the worker (section 41) if it applies.
Any costs incurred by the worker's regular employer (Responding Member) in meeting these obligations
are reimbursed by the Crown or the municipality, whichever is applicable.
The Responding Member is responsible for providing Workplace Safety and Insurance Board (WSIB)
benefits and administering WSIB for its employees. The Requesting Member shall reimburse the
Responding Member for all costs, benefits, and expenses associated with WSIB and other employee
claims that arise from or are related to providing assistance under this Agreement.
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April 2012
Mutual Aid & Assistance Agreement
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B. Hold Harmless - The Requesting Member shall indemnify and hold the Responding Member harmless from
and against any and all liability for loss, including, but not limited to, damage, cost or expense which the
Responding Member may incur by reason of bodily injury, including death, to any person or persons, or by
reason of damage to or destruction of any property, including the loss of use thereof, which result from
furnishing Emergency assistance and whether or not due in whole or in part to any act, omission, or
negligence of the Responding Member.
Where payments are made to Responding Member's employees under WSIB or any similar law for bodily
injury or death resulting from furnishing emergency assistance, Requesting Member shall make
reimbursement to Responding Member to the extent such payment increases the Responding Member's
WSIB or disability benefits costs, whether such increase in costs occurs in the form of an increase in
premiums or contributions or in the form of reduction in dividends or premium refunds, or otherwise.
In the event any claim or demand is made or suit or action is filed against Responding Member alleging
liability for which Requesting Member shall indemnify and hold harmless Responding Member under the
above paragraphs, Responding Member shall promptly notify Requesting Member thereof, and Requesting
Member, at its sole cost and expense, shall settle, compromise or defend the same in such manner as it in
its sole discretion deems necessary or prudent.
ARTICLE XII.
NOTICE
A Member who becomes aware of a claim or suit that in any way, directly or indirectly, contingently or
otherwise, affects or might affect other Members in respect of this Agreement, shall provide prompt and timely
notice to the Members who may be affected by the suit or claim. Each Member reserves the right to participate
in the defense of such claims or suits as necessary to protect its own interests.
ARTICLE XIII.
INSURANCE
Each Member shall maintain an insurance policy or maintain a self insurance program that covers activities
that it may undertake by virtue of membership in the Mutual Aid and Assistance Program.
A. Members shall maintain at minimum the following insurance policies;
a) Commercial General Liability (CGL) insurance for bodily injury (including death) and property damage
in an amount of not less than Five Million Dollars ($5,000,000.00). This CGL insurance must be written
to a minimum of the current IBC 2100 form or the most recent version and such policy must include:
i.
the Responding Member as an additional insured;
ii.
a cross liability clause;
iii.
products and completed operations coverage;
iv.
broad form contractual liability coverage;
v.
non-owned automobile liability coverage; and
vi.
operation of attached machinery;
b) Automobile third party liability insurance in an amount of not less than Two Million Dollars
($2,000,000.00); and
c) All Risk Property insurance that covers any property on loan from a Responding Member.
B. In the event of a claim requiring the Responding Member to incur costs as a result of providing
assistance under this Agreement, the Requesting Member shall be responsible for reimbursing the
Responding Member for the payment of every deductible amount provided in the insurance described in
Article XIII (A), above.
C. The Requesting Member covenants and agrees that the insurance obligations mentioned above will not be
construed to and will in no manner limit or restrict the liability of the Requesting Member or its responsibility
under Article IX.
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April 2012
Mutual Aid & Assistance Agreement
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ARTICLE XIV.
CONFIDENTIAL INFORMATION
Subject to the terms and conditions of the Municipal Freedom of Information and Protection of Privacy Act,
Freedom of Information and Protection of Privacy Act, Emergency Management and Civil Protection Act,
Personal Information Protection and Electronic Documents Act and Personal Health Information Protection Act,
2004, as appropriate, Members and Associate Members shall maintain in the strictest confidence and shall
take all reasonable steps necessary to prevent the disclosure of any Confidential Information under this
Agreement. If any Member, Associate Member, third party or other entity requests or demands, by subpoena
or otherwise, that a Member or Associate Member disclose any Confidential Information disclosed under this
Agreement, the Member or Associate Member shall immediately notify the owner of the Confidential
Information and shall take all reasonable steps necessary to prevent the disclosure of any Confidential
Information by asserting all applicable rights and privileges with respect to such information and shall
cooperate fully in any judicial or administrative proceeding relating thereto.
ARTICLE XV.
EFFECTIVE DATE
This Agreement shall be effective once the Utility’s authorized representative executes this Agreement and the
OnWARN Steering Committee Chair receives the executed Agreement. The OnWARN Steering Committee
Chair shall maintain a list of all Members and Associate Members.
ARTICLE XVI.
WITHDRAWAL
A Member may withdraw from this Agreement by providing written notice of its intent to withdraw to the
OnWARN Steering Committee Chair. Withdrawal takes effect 60 days after the appropriate officials receive
notice. Withdrawal from this Agreement shall in no way affect a Requesting Member’s duty to reimburse a
Responding Member for cost incurred during a Period of Assistance, which duty shall survive such withdrawal.
ARTICLE XVII.
MODIFICATION
No provision of this Agreement may be modified, altered or rescinded by individual parties to this Agreement.
Modifications to this Agreement may be due to programmatic operational changes to support this Agreement,
legislative action, creation of a mutual aid and assistance agreement, or other developments. Modifications
require a simple majority vote of Members. The OnWARN Steering Committee Chair must provide written
notice to all Members of approved modifications to this Agreement. Approved modifications take effect 60
days after the date upon which notice is sent to the Members.
ARTICLE XVIII.
SEVERABILITY
The parties agree that if any term or provision of this Agreement is declared by a court of competent
jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be
affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did
not contain the particular term or provision held to be invalid.
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April 2012
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ARTICLE XIX.
PRIOR AGREEMENTS
This Agreement supersedes all prior agreements between Members to the extent that such prior agreements
are inconsistent with this Agreement.
ARTICLE XX.
PROHIBITION ON THIRD PARTIES AND ASSIGNMENT OF RIGHTS/DUTIES
This Agreement is for the sole benefit of the Members and no person or entity must have any rights under this
Agreement as a third party beneficiary. Assignments of benefits and delegations of duties created by this
Agreement are prohibited and must be without effect.
Remainder of this page is intentionally left blank
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ARTICLE XXI.
COUNTERPARTS
This Agreement may be executed and delivered by the parties in counterparts, each of which shall constitute
an original and may be delivered by facsimile, email or other functionally equivalent electronic means of
communication, and those counterparts taken together shall constitute one and the same instrument.
Now, therefore, in consideration of the covenants and obligations set forth in this Agreement, the Utility listed
here manifests its intent to be a Member of the Ontario Mutual Aid and Assistance Program by executing this
Agreement on this _______day of ____________________ 20_____.
Utility:
By:
Title:
Please Print Name
By:
Title:
Please Print Name
Ontario Water/Wastewater Agency Response Network
April 2012
Mutual Aid & Assistance Agreement
Page 9 of 9
Report No: PW 2014-61
PUBLIC WORKS
Council Date: November 12, 2014
To:
Warden and Members of County Council
From:
Director of Public Works
All-Way Stop at Oxford Road 18 and Oxford Road 13
RECOMMENDATIONS
1. That County Council approve the installation of All-Way Stop signs at the intersection
of Oxford Road 18 and Oxford Road 13 in the Township of Norwich;
2. And further, that the appropriate by-law to amend Oxford County By-law No. 3741-98
be presented to County Council;
3. And further, that the Ontario Provincial Police and the Township of Norwich be advised
of the All-Way Stop condition.
REPORT HIGHLIGHT

This report proposes that an all-way stop be implemented to alleviate potential traffic conflicts
at the intersection of Oxford Road 18 and Oxford Road 13 in the Township of Norwich.

Discussions have been held with the Township of Norwich and County operational staff.
Financial Impact
All operational costs can be accommodated within the approved 2014 Roads Operating Budget.
The Treasurer has reviewed this report and agrees with the financial impact information.
Risks/Implications
The experience of the County with other all-way stop intersections indicate that risks to the
County will be reduced. Staff, however, remain concerned about the future possibility of resident
requests, for all-way stops in locations where they are not warranted and not viable.
Page 1 of 3
Report No: PW 2014-61
PUBLIC WORKS
Council Date: November 12, 2014
Strategic Plan
County Council adopted the County of Oxford Strategic Plan at its regular meeting held March
27, 2013. The initiative contained within this report supports the Values and Strategic Directions
as set out in the Strategic Plan as it pertains to the following Strategic Directions:
1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:
-
Working with community partners and organizations to maintain / strengthen public safety
4. i. A County that Informs and Engages - Better harness the power of the community through
conversation and dialogue by:
- Understanding and addressing public aspirations for a more livable community
DISCUSSION
Background
Oxford Roads 13 and 18 have a rural intersection with posted speed of 80km/hr, similar
geometric design characteristics, and are both major arterial roadways. The stop condition is
currently assigned to the north-south approaches on Oxford Road 13. In the fall of 2005 an
overhead flashing beacon with amber display for east-west traffic and red for north-south traffic
was installed to address the collision frequency. The reported collisions at this intersection have
reduced. An equipment auction depot on the northwest quadrant and farm land on the other
quadrants do not impede visibility at this intersection.
A review of this intersection was completed in November, 2006 and the consultant recommended
no change at that time as the warrants were not met for all-way stops. In 2014, the County
received a request from the Township of Norwich on behalf of residents requesting an all-way
stop at this intersection. Residents indicated that they have experienced near misses and
speeding vehicles on a regular basis. In 2006, staff considered the possibility of changing the
stop condition to Oxford Road 18.
Comments
The Road 13/18 intersection is rural with 80km/hour roads both ways. There are no sight line
issues based on the Geometric Design Standards Manual. The warrants for an all-way stop
consider traffic volumes, traffic volume splits between the two roads and collision history. There
have been no substantial changes to the warrants at this intersection since the review in 2006.
The issue with this intersection is the number of collisions and near misses which are likely
caused by speeding and lack of attention. County staff feel that an all-way stop will function
without causing extended delays. The County has had discussions with the Township of Norwich
and County operational staff and the Township of Norwich staff is in favour of an all-way stop
condition. The stop signs and pavement markings can be funded through the 2014 roads
operations budget.
Based on the above, staff recommend that County Council approve the installation of the all-way
stop due to existing public safety issues at this intersection.
Page 2 of 3
Report No: PW 2014-61
PUBLIC WORKS
Council Date: November 12, 2014
Conclusions
Even though the warrants are not met 100% for an all-way stop condition, Public Works staff has
reviewed this request thoroughly and agree that all-way stop control is appropriate for this
intersection to reduce the traffic conflicts and close calls being experienced in the interest of
public safety.
This intersection may be a good fit for a roundabout in the future but the cost of this is not
included in the 10 year capital plan.
SIGNATURE
Report Author:
Original signed by
Scott Boughner, C.Tech., CRS-S
Supervisor of Roads Operations/Fleet
Departmental Approval:
Original signed by
Robert Walton, P.Eng.
Director of Public Works
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng.
Chief Administrative Officer
Page 3 of 3
PENDING ITEMS
Council
Meeting Date
18-Nov-13
10-Sep-14
10-Sep-14
24-Sep-14
08-Oct-14
Issue
2014 Budget Meeting To Do List - Public Works Capital Project
completion success measures - commitment budget vs cashflow budget
Report PW 2014-50 - Acceptance of Liquid Waste at Oxford County
Wastewater Treatment Facilities
Report CAO 2014-12 - University of Ottawa - Woodstock Satellite
Campus Proposal
Resolution No. 5 - Deferring recommendation contained in Report No.
PW 2014-55 - Woodstock Sanitary Sewer and Watermain Extension
Project and By-law No. 5622-2014 to impose the cost to ratepayers
Resolution No. 12 - procedures around water and sewer hook-up
programs - new developed or boundary adjusted areas
Pending Action
Staff Report
Staff to develop policy and report - Res. No. 4,
25-June-14, delegation request to pass resolution to
not accept leachate from privately owned or operated
landfills for treatment deferred until such time
Staff to negotiate partnership agreement and report
Gathering and provision of information to Havelock
Corners Ratepayers Association delegation and report
back to Council
Staff Report
Lead
Dept.
CS
Time Frame
2014 - Q3
PW
Spring 2015
CAO
Spring 2015
PW
2014 - Q4
CS
2015 - Q1
COUNTY OF OXFORD
BY-LAW NO. 5631-2014
BEING a by-law to authorize the execution of a Funding Agreement with the Ministry of
Community Safety and Correctional Services, for funding under the Court Security and
Transportation Program, be presented to Council for enactment.
WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001 c.25 provides that a
municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under this or any other Act;
AND WHEREAS, the County of Oxford wishes to enter into a Funding Agreement with
the Ministry of Community Safety and Correctional Services for funding under the Court
Security and Transportation Program.
NOW THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS
FOLLOWS:
1. That the Chief Administrative Officer and the Director of Corporate Services are
hereby authorized and directed to execute a Funding Agreement between the
Ministry of Community Safety and Correctional Services and the County of
Oxford for funding under the Court Security and Transportation Program;
2. The Funding Agreement attached hereto as Schedule "A" forms part of this bylaw.
READ a first and second time this 12th day of November, 2014.
READ a third time and finally passed in this 12th day of November, 2014.
DONALD E. MCKAY, WARDEN
BRENDA J. TABOR, CLERK
COUNTY OF OXFORD
BY-LAW NO. 5632-2014
BEING a By-law to authorize the Chief Administrative Officer to execute all documents
necessary to effect the purchase of lands required for the County Road 8 reconstruction project.
WHEREAS, the Table to Section 11 and Section 52 (3) of the Municipal Act, 2001, S.O.
2001, Chapter 25, prescribes that specified highways are within the jurisdiction of the
County of Oxford for all matters relating to those highways, including parking and traffic.
AND WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, Chapter 25, provides that a
municipality has the capacity, rights, powers and privileges of a natural person for the purpose
of exercising its authority under this or any other Act.
AND WHEREAS, Council has adopted Public Works Report No. PW (CS) 2014-58, dated
October 22, 2014.
NOW THEREFORE, the Council of the County of Oxford enacts as follows:
1. That the Chief Administrative Officer is hereby authorized and instructed to execute all
documents necessary to effect the purchase of 0.317 ha of land being Part 5, part of Lot 21,
Concession 10, part of PIN 00237-0029 on Reference Plan 41R-8888, Township of East
Zorra-Tavistock, required for the County Road 8 reconstruction project.
READ a first and second time this 12th day of November, 2014.
READ a third time and finally passed this 12th day of November, 2014.
DONALD E. McKAY,
WARDEN
BRENDA J. TABOR,
CLERK
COUNTY OF OXFORD
BY-LAW NO. 5633-2014
BEING a By-law to confirm all actions and proceedings of the Council of the County of Oxford at
the meeting at which this By-law is passed.
The Council of the County of Oxford enacts as follows:
1. That all decisions made by Council at the meeting at which this By-law is passed, in respect
of each report, resolution or other action passed and taken by the Council at this meeting,
are hereby adopted, ratified and confirmed.
2. That the Warden and/or the proper officers of the County are hereby authorized and
directed to do all things necessary to give effect to the said decisions referred to in Section 1
of this By-law, to obtain approvals where required, and except where otherwise provided, to
execute all necessary documents and the Clerk is hereby authorized and directed to affix
the corporate seal where necessary.
3. That nothing in this By-law has the effect of giving to any decision or resolution the status of
a By-law where any legal prerequisite to the enactment of a specific By-law has not be
satisfied.
4. That all decisions, as referred to in Section 1 of this By-law, supercede any prior decisions
of Council to the contrary.
READ a first and second time this 12th day of November, 2014.
READ a third time and finally passed this 12th day of November, 2014.
DONALD E. McKAY,
WARDEN
BRENDA J. TABOR,
CLERK