1. business and industrial

Tysons Executive Plaza II
Electronic Tenant® Portal
Created on November 13, 2014
Building Amenities: ATM Machine
There is one ATM machine located inside the Plaza II Corporation Convenient store, located on the first
floor.
Building Amenities: Bike Cage
For our bicycle riders, Tysons Executive Plaza II offers a bike cage located in the P-3 Parking Level. The
Bike Cage is available Monday – Saturday on a first-come, first-serve and as needed basis. A Bike Cage
Waiver of Liability & Release Agreement must be signed prior to gaining access.
Building Amenities: Convenience Store
Plaza II Corporation - Convenience Store
Hours of operation are from 7:30 AM – 6:00 PM, Monday through Friday. The convenience store offers
newsstand, snacks, beverages, sundry items, ATM machine & dry cleaning, shoe repair and alteration
services.
Building Amenities: Corporate Ridge Cafe
Phone Number: (703) 288-3232
Hours of operation are from 7:00 AM – 3:00 PM, Monday through Friday serving breakfast, lunch,
sandwiches, catering & baked goods.
Building Amenities: Fitness Center
Unstaffed fitness center operating on Monday – Friday from 6:00 AM to 9:00 PM, and on Saturday from 7:00
AM to 2:00 PM offering a variety of fitness equipment from treadmills, free weights, stairmasters and
bicycles. Also includes showers and locker room facilities.
NOTE: Access to the Fitness Center will be granted after signing the Waiver of Liability Release form.
Click here to view the Fitness Center Rules and Regulations
Click here to view the Fitnees Center Waiver of Liability
Building Operations: Property Management
Management of Tysons Executive Plaza II is provided by CB Richard Ellis. The Management staff consists
of a Senior Real Estate Manager, an Assistant Real Estate Manager, 2 Engineers and 2 Day Porters.
Management is located on-site at 2010 Corporate Ridge, Suite 150, McLean, VA 22102. Our in-house
Engineering staff can be reached for maintenance requests by contacting the Assistant Real Estate
Manager at (703) 917-4000 during the following hours:
Monday - Friday
9:00 AM - 5:30 PM
You may also submit your maintenance requests via our on-line maintenance request system.
If you require assistance after hours, on holidays, weekends, or in the event of a maintenance emergency,
call Focus Telecommunications at (301) 236-6515. This 24 hour answering service will page the
appropriate personnel to respond to your call. It is important that you provide the answering service with the
following information: your full name and phone number, company name, suite number, building name and
address, and a brief description of the nature of the call.
The Senior Real Estate Manager, Jayme Tehan, can be reached at (703-917-4000) during regular business
hours.
The following personnel are available to address your needs:
Title
Senior Real
Estate Manager
Assistant Real
Estate Manager
Name
Jayme
Tehan
Yvette
Donnelly
Phone Number
E-Mail
703-917-4000 [email protected]
ext. 1
703-917-4000 [email protected]
ext. 3
For after hours emergencies please contact our After Hours Emergency call center by calling (301)
236-6515. Please go to the Emergency Procedures chapter for more details.
The mailing address for the management office is:
CB Richard Ellis
2010 Corporate Ridge
Suite 150
McLean, VA 22102
Phone: (703) 917-4000
Fax: (703) 917-6100
Please note that this is not the address to be used for mailing rent payments. That information can be found
by clicking on Rent Payments.
Building Operations: Holidays
All Federal Holidays are observed at Tysons Executive Plaza II.
During the holidays, building services and HVAC will not be provided, unless otherwise stated on your lease,
and access to the building will require the use of your access badge. Should you wish to have HVAC
provided, please submit a request by clicking on the quick link “ Request Service”.
Building Operations: Engineering & Maintenance
For all engineering and maintenance requests, please click here to submit a service request through CB
Richard Ellis . For your convenience, a quick link to access this service is available on each page of the
Electronic Tenant® Handbook.
The Chief Engineer is responsible for the overall operations of all mechanical and electrical systems for the
Building. The Chief Engineer supervises the maintenance and engineering staff and is responsible for the
monitoring of all Tenant service requests.
A Tenant tool box is available in the Management Office. The tool box contains basic tools & hardware for
minor repairs, hanging artwork, etc.
Building Operations: Leasing
The leasing company for Tysons Executive Plaza II is Cassidy & Pinkard Colliers and is located at:
1750 Tysons Boulevard
Suite 1100
McLean, VA 22102.
Listed below is the contact information for the authorized representative. Please contact:
Spencer R. Stouffer
Phone: (703) 770-3462
Fax: (703) 770-3480
To view our current space availability, please visit:
Tysons Executive Plaza II Leasing Availability
Building Operations: Rent Payments
Under the terms of each lease, rental payments are due on or before the first of each month. Rent
statements will be issued, however your rent is due without demand. Therefore, if a rent statement is not
received, rent is still due. In addition, the monthly statements will include any additional building services
that have been charged to your account.
All payments should be mailed directly to the lockbox address:
Tysons Executive Plaza II
Teachers REA IV LLC
GPO P.O. Box 30316
New York, NY 10087-0316
Please make checks payable to Teachers REA IV, LLC.
Building Operations: Security
Security guard service provided by Admiral Security Services, Monday – Friday, from 7:00 AM to 11:00 PM
and on Saturday from 7:00 AM to 3:00 PM. Admiral Security Services can be reached by calling the security
desk at (703) 917-8111 or on the mobile security phone (202) 345-5067.
The guards are responsible for the following:
Answering inquiries and directing visitors.
Patrolling building perimeter and escorting vagrants off the premises.
Escorting employees to parking garage upon request.
Inspecting all tenant suite entries for alarms, door props, damage, etc.
Coordinating use of service elevator and loading dock after hours.
Parking enforcement
Activating and deleting key card access upon Management’s request.
Building Operations: Energy Usage
Building Security: Access Control System
Tysons Executive Plaza II is equipped with an electronic access control system monitored by the security
staff and an off-site monitoring company. The building perimeter access system limits entry into the building
after normal business hours. Badge readers are located at the front (main) and rear (security) entrances.
The loading dock entrance is restricted and limited to Deliveries ONLY.
The buildings hours are Monday through Friday, 7:00 AM to 6:00 PM. The building is locked (requiring use
of an access key) at all other times, including evenings, Saturdays, Sundays and holidays.
Issuing Access Badges and Maintaining Security
All authorized and current employees shall be issued a numbered and encoded access key, which shall be
assigned to the individual. To do so you must complete and submit an Access Key Administration Form to
management. The access control system works only if it is kept up to date.
Please maintain an active list of authorized key holders and their numbers. In addition to limiting access to
unauthorized personnel, the key readers make a permanent recording of the employee’s activity when the
access key is used. This may be useful to you in the event of loss or theft after-hours. For that reason
alone, it is imperative that the name assigned to the access key corresponds to its user and that keys are
not shared or loaned out.
Revoking Lost or Stolen Access Badges
To ensure the safety and security of all employees in the building, it is important that all lost or stolen
electronic keys be reported immediately. Should an employee terminate his or her employment with your
company, please be sure to collect the employee’s electronic key together with keys issued to him or her. If
for any reason the electronic key is not collected, please complete an Access Key Administration Form and
submit it to management immediately. It will be treated as a lost key and deleted from the system.
Exiting the Building After Business Hours
The front and rear doors will unlock automatically when approached. An exit button has been provided as
back-up. Pressing this button will also unlock the doors allowing you to exit the building. The door will
automatically re-lock after you exit.
Visitors After Business Hours
Access for visitors, delivery personnel, etc., should be scheduled in advance by contacting the management
office. Please provide your visitor/contractor’s name, date and time expected. This information will be
passed on to the Security Office.
It is extremely important that these procedures be followed to maintain optimum security.
Building Security: Building Access
The building’s business hours are from 7:00 AM to 6:00 PM, Monday – Friday. The building perimeter
access is limited and locked (requiring use of an access badge) at all other times, including evenings,
Saturdays, Sundays and holidays. Badge readers are located at the front (main) and rear (security)
entrances.
Building Security: Deliveries
The loading dock is located near the rear entrance of the building. All deliveries must be received or
unloaded at this location. DELIVERIES WILL NOT BE PERMITTED AT ANY TIME THROUGH THE MAIN
LOBBY.
Deliveries are restricted to the freight elevator only. Use of the freight elevator for regular deliveries may be
accommodated during normal business hours with each delivery waiting their turn. Deliveries that require
use of the freight elevator on independent service (such as office moves) or vehicles longer than 24 feet in
length must be scheduled in advance and may only occur in the evening or weekends. Please contact the
Management Office to coordinate use of the elevator and loading dock for such moves.
Parking is permitted in the loading dock area for deliveries only. Vans and pickup trucks may also utilize the
“15 minute delivery/contractor” parking spaces.
Building Security: General Office Security
It is important that all Tenants realize that they, alone, are responsible for their own security. To minimize
incidents that may result from internal and/or external causes, it is important that you establish and
periodically review policies, procedures, rules and regulations as a means of preventing losses and
identifying wrongdoing. All employees must understand the importance of their part in helping to ensure a
more safe and secure working environment. With these thoughts in mind, for you and your employees, we
offer the attached guidelines for reducing the criminal’s opportunity of selecting your business or employee
as a victim.
1. Security depends on the cooperation and interest of each individual.
2. Never leave your reception area/office unattended. Do not allow visitors or delivery persons to pass
beyond the reception area unless the receptionist knows them and he/she is aware of the nature of
their business. Question people you do not know whom you encounter wandering through your
space unescorted by an authorized person.
3. Beware of the repairman who states that he is to pick up a machine for repair. Question the person,
obtain identification and check with his office for verification. If someone comes to your office stating
they are there to perform maintenance and he is not one of the identified building engineers, please
call Management/Engineering to confirm the name of the contractor and that the person performing
the work was scheduled through Management/Engineering.
4. Never leave purses, wallets, or other valuable items in or under the desks. Keep these items out of
sight, locked in a desk or file cabinet, if possible. Never assume you may leave your desk for a short
period of time with valuables in sight or not locked away.
5. Cash, stamps, etc., should never be kept in an unlocked drawer. Valuables should be kept in a safe,
if available.
6. Avoid carrying large sums of money. Avoid leaving your wallet in a jacket hung over your chair or
behind your door.
7. Never leave a combination-type safe on a day-lock position. Thieves will always turn the dial back to
zero if it is in a day-lock setting. Always spin the dial when locking the safe.
8. Never allow visitor traffic in storage areas. Do not make storage rooms easily accessible from the
main business area.
9. Be alert to persons who enter an office under the pretext of seeking employment. Should you
encounter such a person, keep him/her in your sight at all times and ask him/her to begin filling out a
personnel information sheet while you phone your firm’s personnel manager.
10. Immediately report all suspicious persons, peddlers, persons purporting to be canvassing, etc., to
Management personnel or by calling the Police Department at 911. Do not attempt to apprehend or
detain these persons.
11. Garage facilities and parking lots are often unattended after business hours. Always secure your
automobile by locking all windows and doors. Do not leave valuables in the car, especially in clear
sight (store items such as briefcases, etc., in trunks). Carry an extra car key with you. Park near a
light if you are working late.
12. When leaving the office, have your car keys in hand so you may enter your vehicle quickly and be
sure to lock your doors once inside. You may want to travel in pairs when walking to your car or
public transportation and you should stay clear of alleys, abutments and other parked vehicles.
13. If upon entering your office suite, you are surprised by an unauthorized person, quickly leave; then
call the Police.
14. When entering restrooms, be aware of any unfamiliar individuals. Report any suspicious persons to
the Building Management or the Police, as necessary.
15. Do not enter an elevator if a suspicious looking person occupies it. Simply walk away. When in the
elevator, stand near the call buttons so that you can easily reach the alarm button.
16. Inspect the locks on your suite doors and restroom doors on your floor. Notify Building Management
if repair or replacement is necessary. If your suite entry or restroom keys are lost or stolen, report to
Building Management immediately and make arrangements to have the locks changed, as
appropriate.
17. Do not keep your most valuable or movable belongings near doors or windows. Record serial
numbers of merchandise, machines, and equipment.
18. Whenever possible, engrave your firm’s tax identification number, name and telephone number on
valuables. This will help speed their identification upon recovery and ensure their return to you.
Photograph or videotape items that cannot be engraved.
19. If applicable, secure your suite alarm system at the end of the day.
20. Always lock your door, and if applicable, secure your suite alarm system from inside when working
late -- or early -- and whenever you are working alone.
21. Do not prop doors in the hallway stairs.
22. Do not allow people to piggyback into the building through the main entrances or the garage
entrances. Each authorized person should use their access card or call for authorization in order to
enter the building when the access control system is activated.
23. Report any lost or stolen access cards to Management immediately. In addition, remember to call
and deactivate any cards of persons who are no longer employed by your firm.
24. If you are mailing gifts for the holiday, do not leave them at the building’s mail collection area in the
lobby. It is advisable to carry all packages to the Post Office for mailing during the holiday season.
25. If you are planning on having holiday decorations within your suite, you must follow ALL fire and
safety requirements. If you have questions relative to these, please check with the Building Engineer
or the local Fire Department. The tenants are responsible for the proper disposal of any suite
decorations.
Building Security: Keys and Access Cards
Keys to your suite will be given to you at the time of move-in, with additional keys available on request at a
nominal charge. Please fax all orders for additional keys to the Management Office at 703-917-6100. Click
here to view a Key Order form.
Additionally, your building is equipped with an electronic access control system monitored by the security
staff and by an off-site monitoring company, Baldino’s Electronic Security.
Lockouts
Our building staff is frequently asked to unlock suite doors for employees who advise us they left their keys
at home. Please be aware that we are unable to comply with this request due to liability issues.
Building Security: Lost and Found
Please contact the Building Management Office at (703) 917-4000 to claim items that have been lost or
found in the buildings.
Building Security: Solicitation
The building has a strict “No Soliciting” policy. Please contact the security guards at 703-917-8111 or the
Management Office at 703-917-4000 immediately if a solicitor comes to your suite or confronts you
elsewhere in the building. Please be prepared to provide the following information:
Your name, company & suite number
The location in which the solicitors were confronted or seen
Their company name
Accurate physical description of person(s), including hair color/length, type and color of attire
Building Services: Building Signage
For Prime Tenant, Landlord bears cost for first installation of the suite and updated directional signage. Any
additional signs will be at tenant’s expense, including the sign fabrication and installation cost plus 20%
administrative fee.
Click here for the Door Lettering/Signage Order Form
Building Services: Elevators
There are four (4) passenger elevators and one (1) passenger/freight elevator serving ten (10) floors, and
two (2) parking garage elevators. If an emergency occurs while you are in the elevator, please use the
emergency telephone located in each elevator.
Building Services: Engineering
Tenant requests for services such as temperature adjustment, lighting replacement, janitorial, security, or
electrical should be submitted via our internet service to place any work orders you may have for your
company. If you are a new user, you will need to contact the Management Office to set up your username
and password before placing any work orders. After-hours emergency requests should be directed to our
24hour call center at (301) 236-6515. Your request will be routed to the appropriate engineer for corrective
action.
Service request for temperature adjustments, lighting replacements, will handled between 8:00 a.m. and
5:00 p.m. Monday through Friday. We suggest that all service calls be routed through one person
designated for your office as the coordinator for service requests with the Management Office. This will
avoid duplication of efforts and ensure a timely response and follow-up by our staff.
Building Services: Forms
For your convenience, we have included downloadable and printable PDF document forms that will expedite
various property management service requests. Hard copies of all forms are available from the
Management Office as well. To view, type and print PDF files, you need the Adobe Acrobat Reader
software. If not already installed on your computer, it can be obtained for free at www.adobe.com.
Emergency Contact
Information Form
Evacuation Assistance
Personnel Authorization Form
Door Lettering/Signage
Order Form
Kiosk Directory Form
Directory Strip Order Form
Key Order Form
Access Card Administration
Form
Parking Permit Form
Minimum Cleaning Services
Fitness Center Rules and Regulations
Fitness Center Waiver of Liability Release
Request for Extended HVAC Service
Request for Holiday/Weekend Cleaning or
Guard Service
Bike Cage Waiver of Liability & Release
Agreement
Certificate of Insurance Requirements
Move-In/Move-Out Checklist
Tenant Alterations Approval Form
Parking Waiver Form
Building Services: HVAC
The building’s HVAC Systems are in operation on the following schedule, with the exception of holidays:
Monday through Friday 7:00 AM - 7:00 PM
Saturday
7:00 AM - 1:00 PM
Sunday & Holidays
Not in Operation
The interior zone is maintained at 75°F for summer and 70°F for winter. In winter, freeze protection is
automatic at night and on weekends. Exterior temperature variations can create some fluctuations
Overtime Heating and Air Conditioning (HVAC)
Requests for overtime HVAC should be made in writing and faxed to 703-917-6100 at least 24 hours in
advance for extended HVAC service Monday through Saturday, and 48 hours in advance for Sunday HVAC
service. This will enable us to schedule the necessary building equipment. Last-minute emergencies will
be accommodated to the best of our ability, but may result in additional charges being assessed. The
current rate for Overtime HVAC service is $50.00 per hour.
Click here for the Extended HVAC Service Form
Building Services: Janitorial Services
Good housekeeping is a very important aspect of our building operation. We meet regularly with the
cleaning contractor who services our building to discuss performance and areas where improvement may
be required. Our staff also makes regular inspections in an effort to maintain satisfactory service.
Included with this package is a schedule of the minimum standards of cleaning services covered by the
cleaning contract. Should there be a problem, please call the management team.
It would be appreciated if your staff would let us know immediately if there are any spills on the floors and
the nature of the substance spilled. Quick attention will make a big difference. Black coffee, for example,
cleans up easily, whereas cream and sugar will stain.
Minimum Cleaning Services
Wastepaper and Ashtrays - Daily
Wastebaskets and ashtrays shall be emptied daily. Ashtrays shall be wiped clean and polished.
Trash generated by normal, daily office routine shall be emptied into trash containers.
Dusting - Daily - Weekly
All unobstructed furniture, file cabinets, and horizontal surfaces which can be reached while standing
on the floor shall be dusted daily with a chemically treated cloth. Notwithstanding the foregoing, in the
event Tenant requests such cleaning be done without chemicals, Landlord shall provide such
cleaning without chemicals. Thorough dusting of unobstructed surfaces shall be accomplished
weekly.
Dust Mopping Floors - Daily
All non-carpeted floors shall be dust mopped daily, with special attention being given to areas under
desks and furniture to prevent the accumulation of dust and dirt. Dust mopping shall be done after
furniture has been dusted.
Minimum Cleaning Services (continued)
Toilet Rooms - Daily
All mirrors shall be polished.
Hand basins and hardware shall be washed.
Urinals and hardware shall be washed.
Toilet seats shall be washed.
Toilet bowls shall be washed and sanitized.
Walls and partitions shall be kept free of handprints, smudges, and dust and properly washed.
Floors shall be damp mopped.
Hand soap, towels, tissues, and other expendable items shall be replenished.
Toilet bowl brush and bowl cleaner shall be used on toilet bowls, and care shall be given to
clean flush holes under rim of bowl and passage trap.
Sanitary napkin disposals shall be emptied, cleaned, disinfected and re-supplied.
Stairways and Landings - Daily/Weekly - As Necessary
All stairways and landings shall be dust mopped daily or, if carpeted, shall be vacuumed daily. Walls
will be spot cleaned as required. Railings, ledges, and equipment shall be dusted daily. Applicable
waxing and stripping shall be accomplished as necessary.
Vacuuming - Daily/Weekly - As Necessary
All public areas shall be vacuumed daily; private offices shall be vacuumed as needed. All
hard-to-get spots and corners shall be cleaned with the necessary tools. Private offices shall be spot
cleaned daily and thorough vacuuming accomplished once each week.
Floor Waxing and Buffing - As Necessary
All resilient floors shall be waxed with Underwriters Laboratory approved materials. The frequency of
the waxing shall be determined by the amount of wear caused by weather and other conditions. The
floors and traffic areas shall be waxed so as to maintain a uniform appearance throughout the
building. All floors shall be buffed monthly.
Wet Mopping - Daily - As Necessary
All waxed floors shall be damp mopped when dirt cannot be swept or dusted, and spots shall be
removed daily.
Stripping and Machine Scrubbing - As Necessary
This operation shall be accomplished as frequently as necessary, depending on the need to remove
dirt-embedded finishes, stains, spillages, and wax buildup.
Water Coolers - Daily
All water coolers shall be cleaned and polished daily.
Minimum Cleaning Services (continued)
Spot Cleaning - Daily
Walls, doors, painted surfaces and light switches shall be kept free from handprints and smudges
which can be removed with a cloth and neutral cleaner. The type of cleaner to be used shall be
appropriate for the wall material. Variations in gloss or flat latex painted wall surfaces, resulting from
normal cleaning procedures, shall not be the responsibility of the Landlord.
Elevators - Daily
The interior surfaces, door interiors and exteriors, and fixtures of the elevators and the elevator lobby
doors shall be dusted, damp wiped, and polished as necessary. The floors of the elevators shall be
vacuumed daily if carpeted or otherwise cleaned daily as appropriate if not carpeted, and shall be
spot cleaned as necessary.
Ash Receptacles - Daily
High Dusting - Quarterly
Pipes, ledges, door tops, high files, moldings, etc., shall be dusted every three months.
Carpet Spotting - As Necessary
Carpet spotting shall be done as necessary using accepted commercial methods to remove spots
which safely respond to these procedures. Spots that cannot be removed by these methods shall be
reported to the Owner/Agent representative.
Vertical Blinds - Daily
A sufficient number of vertical blinds shall be dusted daily so that all blinds shall be dusted every
ninety (90) days.
Lighting Fixtures - Quarterly - Annually
The exterior of all lighting fixtures shall be damp wiped annually, except that chandeliers and sconces
shall be damp wiped quarterly.
Glass Partitions and Doors - Daily/Spot Cleaned As Necessary
All public glass partitions and doors shall be spot cleaned daily and washed monthly.
Minimum Cleaning Services (continued)
Air Conditioning Grilles - Monthly
All areas around air conditioning and return air grilles shall be cleaned once each month.
Kitchen Areas - Daily
All kitchen areas, except for coffee pots, dishes, utensils, etc., shall be cleaned daily.
Metal Surfaces - Daily
All metal reachable surfaces shall be wiped down daily and polished as necessary.
Chairs - Weekly
All chairs shall be dusted weekly.
Draperies - As Necessary
All draperies shall be vacuumed as necessary, but at least twice a year.
Pest Control - As Necessary
Pest control services shall be rendered as necessary.
First Floor - As Necessary
The first floor, including all landscaping, exterior sidewalks, etc., shall be policed and swept and
polished as necessary to maintain the premises and the building in a first-class condition.
Click here for the Minimum Cleaning Services Form
Click here for Holiday/Weekend Cleaning Services Form
Building Services: Mail Service
The mailing address for the building is 2010 Corporate Ridge, McLean, Virginia, 22102. To ensure prompt
delivery of your mail, please remind everyone sending mail or packages to always include the company
name and suite number with the address.
The United States Post office maintains a mail room on the first floor of the building, near the loading dock
hallway, with mail boxes and a mail drop. Mail boxes may be obtained by contacting the U.S. Postal Office
in McLean at 703-734-6243. They will provide you with keys to your mailbox. NOTE: The Management
Office does not and will not have keys to mailboxes.
The mail delivery and pick-up schedule are as follows:
Delivery:
Monday – Friday by 3:00 PM
Saturday – Varies
Pick-up:
Monday – Friday at 12:30 PM and 4:30
PM
Saturday at 12:00 PM
Federal Express and UPS drop boxes are located next to the mailboxes. Pickup for FedEx packages are
Monday – Friday at 5:30 PM. Additional FedEx drop-off with 6:00 PM pick up is located at 7801 Leesburg
Pike and 779 Leesburg Pike.
Pick up for UPS packages are Monday - Friday at 8:00 PM. Pickup for UPS packages are Monday - Friday
at 8:00 PM. Additional UPS drop boxes are located at International Gateway I, 8100 Boone Boulevard and
8229 Boone Boulevard, Vienna.
The building staff is not permitted to accept packages or deliveries on behalf of tenants.
Building Services: Maintenance Requests
Whenever you require any office maintenance service such as restoring the loss of electricity in a building
standard circuit, replacement of building standard ceiling fluorescent tubes, heating or air conditioning
adjustments, or problems in rest rooms or elevators, please submit a request via the quick link “request
service”. All of these services are provided and furnished at no cost to the Tenant. All additional services
provided to the Tenant will be presented as work orders authorized by the Tenant prior to work
commencement.
The following maintenance services will be provided at no cost to each Tenant:
a. Air conditioning adjustments (not caused by tampering with thermostats).
b. Replacement of 2x4 building standard fluorescent light tubes within the Tenant’s space and public
areas. (Other light bulbs may be replaced at a reasonable cost.)
c. Elevator repairs or adjustments.
d. General building services related to rest rooms and common lobbies.
e. Health club equipment.
The following services will be provided at a reasonable cost:
Directory board listing after initial one is provided.
Installation of door closers.
Installation of additional electrical outlets.
Installation of additional light fixtures.
Installation of additional lock sets.
Duplicate keys and lock re-keying.
Special signage.
Alterations or remodeling work, after receiving Landlord’s written approval as required in your lease
and otherwise in compliance with the terms of your lease.
Miscellaneous Services
After Hours HVAC
Labor, Engineer
Labor, Chief/Lead Engineer
Overtime Security Service
Keys, standard
Access Cards
Removal of Bulk/Heavy Trash (During
Business Hrs)
Lobby Kiosk Additions/Changes
Directional/Suite Entrance Signage
Building Directory (rear freight elevator
entrance)
All contract services managed by CB Richard
Ellis, Inc.
$50.00/ hr or per rate per
lease
,minimum of 4 hours.
$45.00/hr
$55.00/hr
$30.00/hr
$2.00 each
$10.00 each
$45.00 per trip
$5.00 /person or company
Cost + 20% Management
Fee
Cost + 20% Management
Fee
Cost + 20% Management
Fee
Building Services: Pest Control
A monthly preventative pest control contract has been established to control common office building pests
such as roaches, rodents, and certain types of ants. Please report any pest control concerns to the
Management Office and the exterminator will respond within 48 hours.
Each tenant is responsible for arranging for pest control services within their suite. We will be happy to
provide the name of reputable pest control companies.
Building Services: Recycling
Fairfax County has mandated a recycling ordinance requiring that every business with +200 employees or
more have a recycling program in place. The following recycling plan will be implemented at Tysons
Executive Plaza II:
1. The following materials will be collected for recycling at Tysons Executive Plaza II:
A. Paper-consisting of office paper, brochures and other glossy paper, telephone books, file
folders, junk mail, envelopes with and without windows, paperboard such as cereal boxes,
Post-it notes, self adhesive paper, and paper bags; clean newspapers and inserts, magazines
and catalogs.
Unacceptable Items: Plastic bags or wrappers, tissue, napkins, paper towels, paper plates,
wax paper items such as paper cups or milk cartons, hardcover books, carbon paper, copy
ream wrappers, food wrappers or other paper contaminated with food waste.
B. Cardboard- consisting of clean multi-layered corrugated cardboard and paperboard, flattened,
with all packing material removed.
Unacceptable Items: Cardboard contaminated with food waste and wax-coated cardboard.
2. Recycling materials will be collected from the central recycling containers on a daily basis by the
evening cleaning staff. Tenants will be responsible for emptying their individual bins into one of the
central recycling containers.
3. Beltway Disposal, contractor, will provide small cardboard receptacles, to be located at each work
station, and large cardboard receptacles, to be placed at a central locations, such as a copy room,
kitchen common area, etc. Tenants who do not wish to use the recycling receptacles provided may
use a receptacle of their choice but at their own cost and each receptacle must be labeled
appropriately.
4. Each tenant should designate a specific location for cardboard boxes which are to be recycled and
labeled appropriately. If boxes are not labeled as “Trash” or “Recycle”, the items will not be collected.
Other Important Telephone Numbers:
Fairfax County Solid Waste Division 703-324-5230
Fairfax County Trash & Recycling
703-802-3322
Mailing & Web Addresses:
Fairfax County
Department of Public Works
and Environmental Services
12055 Government Center Pkwy, Suite 659
Fairfax, VA 22035-5502
http://www.co.fairfax.va.us/
Building Services: Trash Removal
The regular building schedule calls for trash to be removed by the cleaning staff during the evening hours,
Monday through Friday. If there is an abnormally heavy accumulation of trash during the day, which
interferes with office routine, please call the Management Office at (703) 917-4000 for assistance. Services
to remove excess trash during the day will be at the Tenants cost. Otherwise, please place the trash in a
visible location with a large sign designating it “TRASH” and it will be removed by the cleaning staff.
The state of Virginia requires each business to recycle the Principal Recyclable Materials (PRMs) that it
generates annually in the greatest quantities. Tysons Executive Plaza II currently recycles paper and
cardboard material. All paper of any variety will be accepted.
You will be provided with a central station (large box), at the time of your move-in. The cleaning staff will
pick up the contents of the central stations and transport it to the main building “recycling center” for
collections. Cardboard boxes should be broken down, flattened and marked with a recycling card provided
by the janitorial staff.
We remind you that waste separation is the responsibility of each Tenant and we are requesting that your
containers be installed with signage and that you institute an employee awareness/training program, if you
have not already done so.
Emergency Procedures: Tenant Emergency Procedures
Click on the link below to access the Tenant Emergency Procedures Manual:
Tenant Emergency Procedures Manual
Please click on the links below to access evacuations maps and plans:
1st Floor Evacuation Plan
2nd to 7th Floor Evacuation Plan
8th to 10th Floor Evacuation Plan
Designated Evacuation Map
Please click on the links below to access tenant emergency procedures information:
Bomb Threats
Bomb Threat Checklist
Building Emergency Features
Building Emergency Response Team
Civil Disturbance
Communications
Criminal Actions
Earthquakes
Elevator Emergencies
Emergency Phone Numbers
Evacuation
Explosions
Fire
Fire Extinguisher Locations and Basic Operation
Floor Response Team
Hazardous Materials
High Rise Fire and Life Safety Brochure
Hurricanes
Medical Emergencies
Online Fire and Life Safety Training Program
Instructions
Pandemic & Flu Season
Snow and Ice
Suspected Bomb Safety Precautions
Tornados
Introduction: Welcome
The purpose of this Handbook is to familiarize our tenants with important procedures and services. We
hope the following information will assist you in becoming quickly acclimated to your office space, allowing
for a productive and pleasant work environment.
Thank you for choosing The Tysons Executive Plaza II Building. We look forward to a long and mutually
rewarding relationship.
Introduction: About Tysons Executive Plaza II
About Tysons Executive Plaza II
Completed in 1988, Tysons Executive Plaza II is a contemporary ten (10) story office tower constructed of
reinforced poured concrete with a limestone façade. The property contains a total of 259,614 square feet of
rentable area and is strategically situated on a 6.61 acre site located off the intersection of Route 7
(Leesburg Pike) and Interstate 495 (Capital Beltway).
The exterior and interior finishes are consisted with Class A property standards. Significant architectural
features include a ten (10) story central atrium, which floods the lobby with natural light and three (3)
spectator ride (glass) elevators. The lobby has a black granite floor with carpet accents and two (2)
fountains. Building amenities include a café, convenience store, fitness center with locker rooms, ATM
machine and UPS, FedEx and DHL drop boxes.
Introduction: Operating Instructions
Navigation
You move through The Electronic Tenant® Handbook just as you would a traditional Internet site. It’s as
simple as pointing and clicking. The main page features a Table of Contents that provides links to each
Chapter. Upon entering a Chapter, you will find links to the specific information provided in that chapter’s
Sub-Sections. You may return to the Table of Contents or Chapter Overview at any time by clicking the
clearly labeled link on every page.
Special Features
This Electronic Tenant® Handbook has special features, such as a Forms section and a Search engine. In
order to take advantage of these useful features, you must have Adobe Acrobat Reader installed on your
computer. This software is free and easy to use, and can be obtained by clicking here.
Updates
The Electronic Tenant® Handbook is updated on a regular basis, so please be sure to periodically check for
updates and new information. If you are having trouble accessing the Electronic Tenant® Handbook or need
assistance, please e-mail or call the Management Office. ( Specific contact information provided in the
Property Management Section)
Policies and Procedures: Building Rules and Regulations
1. No sign, placecard, picture, advertisement, name or notice shall be installed or displayed on any part
of the outside or inside of the building, if visible from a public area, without the prior written consent of
the Landlord. Landlord shall have the right to remove, at Tenant’s expense and without notice, any
sign installed or displayed in violation of this rule. All approved signs or lettering in public corridors
shall be inscribed or affixed at the expense of Tenant by a person or vendor chosen by Landlord and
in conformance with the building standard signage program. In addition, Landlord reserves the right
to change from time to time the format of the signs or lettering and to require previously approved
signs or lettering to be appropriately altered.
2. Tenant shall use and keep in place the building standard window covering. Tenant shall not place
anything or allow anything to be placed against or near any doors or windows which may appear
unsightly, in the opinion of Landlord, from outside the premises.
3. Tenant shall not obstruct any sidewalks, halls, passages, exits, entrances, elevators or stairways of
the building. The halls, passages, exits, entrances, shopping malls, elevators, escalators and
stairways are not for the general public, and Landlord shall in all cases retain the right to control and
prevent access thereto of all persons whose presence in the judgment of Landlord would be
prejudicial to the safety, character, reputation and interests of the building and its Tenants. However,
nothing contained herein shall be construed to prevent such access to persons with whom any
Tenant normally deals in the ordinary course of its business, unless such persons are engaged in
illegal activities. No Tenant and no employee or invitee of any Tenant shall go upon the roof of the
building.
4. The directory of the building will be provided exclusively for the display of the name and location of
Tenants only, and Landlord reserves the right to exclude any other names there from. One entry in
the directory of the building shall be provided.
5. All cleaning services for the premises shall be arranged exclusively through the Landlord. Tenant
shall not cause any unnecessary labor or service by carelessness or indifference to the good order
and cleanliness of the premises, however occurring.
6. Landlord will furnish Tenant, free of charge, with two keys to each door lock in the premises. Landlord
may make a reasonable charge for any additional keys. Tenant shall not make or have made
additional keys, and Tenant shall not alter any lock or install a new or additional lock or bolt on any
door of its premises. Tenant, upon the termination of its tenancy, shall deliver to Landlord the keys of
all doors which have been furnished to Tenant, and in the event of loss of any keys so furnished,
shall pay Landlord therefore.
7. If Tenant requires telegraphic, telephonic, burglar alarm or similar services, it shall first obtain, and
comply with, Landlord’s instructions for their installation.
8. No equipment, materials, furniture, packages, supplies, or other property will be received in the
building or carried in the elevators except between such hours and in such elevators as may be
designated by Landlord. Furniture, equipment or supplies shall be moved in and out of the building
only during such hours, and in such manner, and by vendors designated by Landlord.
9. Tenant shall not place a load upon any floor which exceeds the load per square foot which such floor
was designed to carry and which is allowed by law. Landlord, through Landlord’s structural engineer,
whose fee shall be paid for by Tenant, shall have the right to prescribe the weight, size and position of
all equipment, materials, furniture or other property brought into the building. Heavy objects shall
stand on such platforms as determined by Landlord to be necessary to properly distribute weight.
Business machines and mechanical equipment belonging to Tenant which cause noise or vibration
that may be transmitted to the structure of the building or to any space therein to such a degree as to
be objectionable to Landlord or to any Tenants shall be placed and maintained by Tenant, at Tenant’s
expense, on vibration eliminators or other devices sufficient to eliminate noise or vibration. The
persons employed to move such equipment in or out of the building must be acceptable to Landlord.
Tenant will be responsible for loss or damage done to the building by maintaining or moving such
equipment or other property.
10. Tenant shall not use any method of heating or air conditioning such as space heaters or fans other
than that supplied by Landlord. Tenant shall not waste electricity, water or air conditioning. Tenant
shall keep corridor doors closed.
11. Landlord reserves the right to exclude from the building during non-business hours as defined by
Landlord, any person unless that person has a building security system card and/or key issued by
Landlord at Tenant’s written request. Tenant shall be responsible for all persons for whom it requests
cards and/or keys and shall be liable to Landlord for all acts of such persons. Landlord shall not be
liable for damages for any error with regard to the admission to or exclusion from the building of any
person.
12. Tenant shall close and lock the doors of its premises and entirely shut off all water faucets or other
water apparatus, electricity, gas or air outlets before Tenant and its employees leave the premises.
Tenant shall be responsible for any damage or injuries sustained by other Tenants or occupants of
the building or by Landlord for noncompliance with this rule.
13. The toilet rooms, toilets, urinals, wash bowls and other apparatus shall not be used for any purpose
other than that for which they were constructed. No foreign substance of any kind whatsoever shall
be thrown therein, and the expense of any breakage, stoppage or damage resulting from the violation
of this rule shall be borne by the Tenant who, or whose employees or invitees shall have caused it.
14. Tenant shall not install any radio or television antenna, loudspeaker or other device on the roof or
exterior walls of the building. Tenant shall not interfere with radio or television broadcasting or
reception from or in the building or elsewhere.
15. Except as approved by Landlord, Tenant shall not mark, drive nails, screw or drill into partitions,
woodwork or plaster or in any way deface the premises. Tenant shall not cut or bore holes for wires.
Tenant shall not affix any floor covering to the floor of the premises in any manner except as
approved by Landlord Tenant shall repair any damage resulting from noncompliance with this rule.
16. Tenant shall not install, maintain or operate upon the premises any vending machines or video game
machines.
17. Tenant shall store all its trash and garbage within its premises. Tenant shall not place in any trash
box or receptacle any material which cannot be disposed or in the ordinary and customary manner of
trash and garbage disposal. All garbage and refuse disposal shall be made in accordance with
directions issued from time to time by Landlord.
18. No cooking shall be done or permitted by any Tenant in the premises, except that use of
Underwriters’ Laboratory approved equipment for brewing coffee, tea, hot chocolate and similar
beverages shall be permitted, provided that such equipment and use is in accordance with all
applicable federal, state and city laws, codes, ordinances, rules and regulations.
19. Tenant shall not use in the building any hand trucks except those equipped with the rubber tires and
side guards or such other material handling equipment as Landlord may approve. Tenant shall not
bring any other vehicles of any kind into the building.
20. Tenant shall not use the name or photographs of the building in connection with or in promoting or
advertising the business of Tenant except as Tenant’s address, or in any way impair the building’s
reputation.
21. Tenant shall pay on demand the cost of replacement of any glass doors or windows broken in or on
the perimeter of the premises during the continuance of the Lease, unless the glass is broken by
Landlord, its employees or agents.
22. The requirements of Tenant will be attended to only upon appropriate application to the office of the
building by an authorized individual. Employees of Landlord shall not perform any work or do
anything outside of their regular duties unless under instructions from Landlord.
23. Landlord may waive any one or more of these Rules and Regulations for the benefit of any particular
Tenant or Tenants, but no such waiver by Landlord shall be construed as a waiver of such Rules and
Regulations in favor of any other Tenant or Tenants, nor prevent Landlord from thereafter enforcing
any such Rules and Regulations.
24. No animals, vehicles or bicycles shall be allowed in the building.
25. The use of oil, gas or inflammable liquids for heating, lighting or cleaning or any other purpose is
expressly prohibited. Explosive or other articles deemed hazardous shall not be brought into the
building.
26. Canvassing, soliciting and peddling in or about the building is expressly prohibited.
27. Tenant shall not permit any portion of the premises to be used as an office for a public stenographer
or typist, or as a barber or manicure shop, or as an employment bureau. Tenant shall not advertise
for laborers giving an address at the building.
28. Tenant shall not purchase or permit the purchase of spring water, ice, food, beverage, cleaning
towels or other like service, from any person not approved by Landlord.
29. No space shall be used for lodging, manufacturing, storage of or sale of merchandise, goods or
property of any kind or any other business that involves patronage from the general public.
30. For the benefit of all Tenants, Landlord shall have the right to reasonably limit elevator use during
peak use hours.
31. These Rules and Regulations are in addition to, and shall not be construed to in any way modify or
amend, in whole or in part, the terms, covenants, agreements and conditions of any lease of any
premises in the building.
Policies and Procedures: Construction
The following instructions pertain to Tenants and their General and Sub-Contractors performing services at
Tysons Executive Plaza II:
Prior to Commencement of Work
1. Notify the Management Office at 703-917-4000 of any scheduled work performed by Contractors
on-site at least one (1) week prior to the date of such work.
2. All Contractors must submit an Insurance Certificate including an indemnity hold harmless clause and
endorsement in accordance with the insurance requirements located in Section IV-Forms of the
Tenant Handbook and attached hereto.
3. The Contractors shall be required to obtain a performance and payment bond of the project. Bonding
companies shall be license in Virginia and listed in the Federal Register. The bond premium shall be
included in all bids and must be reviewed by Management prior to the start of construction
4. Tenant and/or its contractor will supply CB Richard Ellis with county approved drawings for review
prior to the start of any alterations.
5. A Waiver of Mechanic’s Liens, when required, must be signed by the contractor and sent to CB
Richard Ellis prior to the start of any alterations.
6. Tenant and/or its contractor will supply CB Richard Ellis with a copy of the building permit covering
the alterations to be done. Where applicable, a copy of the Certificate of Occupancy must be
forwarded to the Landlord.
7. Tenant and/or its contractor will post the building permit on a wall of the construction site while work is
being performed.
8. Normal business hours for the building are Monday through Friday from 7:30 a.m. to 6:00 p.m. and
7:30 a.m. to 1:00 p.m. on Saturday. Any work scheduled after normal “business hours” or on
weekends must be requested in writing and approved by Management or the Chief Engineer at last
one (1) week before work is to be performed. No one will be allowed access after hours without prior
consent and providing a list of those expected to be on-site.
9. All work performed after business hours require building management supervision. Such supervision
will be at an extra cost to the Tenant for management’s time: $45.00 for Engineer, $55.00 for Lead
and Chief Engineer.
10. Tenant or its Contractor shall provide to management in writing the names and work schedules of all
construction personnel who will work in the building after normal business hours.
11. Prior to initiation of any tenant construction in the building, Contractor shall make arrangements for
use of the loading dock and elevators with management by providing notification forty-eight (48)
hours in advance. Notwithstanding the foregoing, Tenant’s Contractor shall not have priority over
future tenants and/or their contractors in the use of the freight elevator and loading dock. No material
or equipment shall be carried under or on top of the elevators. If management deems an elevator
operator is required, such operator shall be provided by the tenant’s contractor at their expense.
12. All design, construction, and installation shall conform to the requirements of applicable building,
plumbing and electrical codes and requirements of any authority having jurisdiction over such work.
13. Prior to commencement of construction, Building Management and Tenant’s Contractor will inspect
the building setting forth preconstruction damages. Any damage caused by the tenant’s contractor
after such inspection and during the existing work shall be repaired at the sole cost and expense of
the Tenant’s Contractors to Management’s satisfaction.
Rules and Procedures while working in occupied spaces
1. The following rules and procedures should be followed when working in or around tenant occupied
areas.
2. All contractors must maintain the area in which they are working in a clean and orderly manner during
and at the completion of their work.
3. Contractors must provide a trash can with a lid to dispose of lunches and food. Trash must be
emptied daily and not allowed to collect in occupied spaces.
4. All unused entry doors of vacant areas must be closed and locked at all times.
5. Radios are prohibited on the job site.
6. Smoking is prohibited in the building and allowed only in designated smoking areas.
7. Eating or carrying open food containers in the elevators, carpeted areas or public lobbies is prohibited.
8. There will be no alcohol or controlled substances allowed or tolerated while on the premises.
9. All contractors are required to wear a shirt, shoes, and full-length trousers, and should conduct
themselves professionally at all times. Contractors should not congregate in the lobby or in front of
the building. Contractors who fail to do so will be escorted from the premises.
10. All construction personnel will use the restrooms only on the floor for they are working. Tool belts,
hand tools, etc. are not allowed in the restrooms.
11. The use of masonite board, carpet, cardboard and/or pads are required to provide protection to
hallway carpets, wall coverings and/or elevators.
12. Public area corridors and carpet are to be protected by plastic runners or a series of walk-off mats
from the elevator to the suite under construction.
13. Walk-off mats are to be provided at entrance doors. Prior to demolition, if carpet is to remain in the
suite, it is to be protected by a heavy plastic cover or removed, stored and reinstalled upon
completion of work.
14. Work such as welding, cutting, core drilling, x-raying, chilled water disturbances, use of volatile
materials, paint, demolition, removal or other types of work which will disturb or inconvenience other
occupants of the building should not be performed during business hours. Management must be
notified 1 week prior to the commencement of such work.
15. All fire alarm testing must be performed before or after normal business hours.
16. Passenger elevators should not be used for moving construction materials and should not be used by
construction personnel except in the event of an emergency. The designated freight elevator is the
only elevator which may be used for moving materials and construction personnel. This elevator may
be used only when it is completely protected as determined by the Building Management.
17. The general contractor will ensure that the freight elevator and loading dock areas are kept clean
after receiving materials and/or trash removal.
18. Contractor must arrange to have freight stock received by their own forces. Contractors and/or
Subcontractors are required to submit to Building Management a written request for loading dock
space for off-loading materials and/or equipment required for construction of the tenant space. All
requests should include the name of the supplier, length of vehicle making the delivery, expected time
of arrival and departure from the loading dock, name of Contractors and/or Subcontractors
designated to accept delivery, and the location for which the materials/equipment will be transported.
Disregard for this requirement will result in those vehicles being moved at the vehicle owner’s
expense. The contractor is not allowed to use the building trash dumpster under any circumstances.
Notwithstanding the foregoing, tenant’s contractors and/or subcontractors may only park in
designated parking areas.
19. All construction personnel will enter and exit the building from the loading dock only. Contractors and
their personnel will use loading dock area for all deliveries. Contractors are not to use the loading
dock area for all-day parking. Contractor’s vehicles are not to interfere in any way with tenant
parking, deliveries, or normal ingress/egress from any part of the property.
20. Construction materials may not be brought into the building through the main lobby, and no materials
may be stored in the lobby at any time.
21. Any construction material left on the loading dock, in the service corridor, stairwell, garage, on-site,
etc. will be removed from the building at the tenant’s expense. Upon delivery of materials to the
loading dock, such as tools, supplies, equipment, etc., the transport vehicle must be immediately
removed upon completion of such delivery.
22. If the construction requires shutdown of the risers and mains for electric, HVAC, sprinkler, fire
protection and plumbing work, Tenant and/or Tenant’s Contractors will provide management with a
one (1) week advance notice. Drain downs or fill-ups of the sprinkler system or any other work to the
fire protection system which may set of the fire alarms, or disrupt the operations of other tenants must
be performed after business hours. Tenant will reimburse management the expense of supervision
for such work.
23. In the event that roof penetrations are required, the Tenant’s Contractor must contract directly with
the building’s roof supplier.
24. Before construction can be considered complete, the Tenant’s Contractor must provide Management
with the following:
a. Architect’s Affidavit;
b. One set of as-built Sepia Mylar drawings;
c. Evidence that the cost of Tenant’s construction has been paid;
d. Copies of all certificates from a government authority;
e. Copies of all guarantees and/or warranties;
f. HVAC Air Balancing report;
g. Lien Waivers of all Contractors, Subcontractors, Supplies, etc.
Construction Facility and Temporary Controls
1. Construction personnel will be supervised at all times by a qualified superintendent.
2. Premises will be made available, as required, to Architects, Owner’s Representatives and
Subcontractors.
3. Every effort will be made to eliminate unnecessary noise, dust, and/or other disturbances while
executing tenant finish work.
4. Tenant’s Contractor shall coordinate with Building Management the use of the service elevator for
vertical transportation.
5. Drinking water shall be furnished for all construction personnel associated with such project if the
Building’s drinking water is not available.
6. Provide temporary fire protection in accordance with local Fire Protection Code during construction.
7. At the Contractor’s sole discretion and cost, contractor may provide direct line telephone service to
the project site for use by construction personnel.
8. Tenant’s Contractor shall review building conditions and factors which may affect construction
procedures, construction facilities and public facilities associated with the Tenant Finish Work.
9. All construction material and/or debris must be stored within the project confines or in an approved
and secured storage area.
10. Notice must be provided forty-eight (48) hours in advance and in writing to Management with regards
to utility interruptions to occupying tenants (e.g., shut off of electricity, water, gas, plumbing, fire,
and/or sprinkler system).
11. No electrical services are to be placed on the emergency circuit without specific written approval from
Building Management.
12. Flammable materials will be allowed in the building only in certified safety containers. All containers
must be removed from the building at the end of each workday. MSDS sheets must be provided to
Building Management.
13. The cutting of holes in the floor slab must be located on a drawing and submitted to the Landlord for
review and approval prior to installation. Core drilling will not be allowed during “normal” business
hours of operation. An independent structural engineering firm shall provide certification that any and
all slab penetrations will not and/or have not affected the structural integrity of the slab.
14. Return Air openings will require pre-filter media to prevent drywall dust contamination into the building
HVAC system. All perimeter fan coil units will require filter change and cleaning at the completion of
the work.
15. Utility closets are kept locked and access must be secured through Building Management.
Contractors are responsible for problems to any building system, etc., as a result of their work.
16. Keys will be issued to the contractor’s superintendent and must be returned. If not returned, locks will
be re-keyed at Tenant’s expense.
17. Building access, fire alarm work, or interruption of security hours must be coordinated with Building
Management forty-eight (48) hours in advance.
18. When utility meters are installed, the contractor must provide Management with a copy of the
operating instructions for those particular meters.
Material and Equipment
1. Management shall not be held responsible for the loss of any construction material and/or tools which
are left on the premises.
2. Comply with applicable specifications and stands.
3. Comply with size, make, type and quality specified or as specifically accepted in writing by Architect.
4. Design, fabricate and assemble products in accordance with best engineering and shop practices.
5. Manufacture like parts of duplicate units to standard interchangeable sizes and gauges. Two or more
items of the same kind shall be identically made to be the same manufacture.
6. Equipment capacities, sizes and dimensions shown or specified shall be adhered to unless variations
are specifically accepted in writing by Management.
7. Ensure that material or equipment is not used for any purpose other than that for which it is designed
or is specified.
8. Obtain and distribute copies of instruction to parties involved in installation, including one copy to
Architect when Contract Documents require that installation of Tenant Finish work shall comply with
manufacturer’s printed instructions.
9. Handle, install, connect, clean, condition and adjust products in strict accordance with manufacturers’
instructions and in conformity with specified requirements.
10. Notify Architect, in writing, if job conditions or specified requirements conflict with manufacturer’s
instruction and do not proceed with Tenant Finish Work unless specifically modified or exempted by
Contract Documents.
11. Do not omit any preparatory step or installation procedure unless specifically modified or exempted
by Contract Documents.
12. Arrange deliveries of products in accordance with tenant finish work schedules and coordinate all
deliveries to avoid conflict with Tenant Finish Work and conditions on site. All deliveries to be
coordinated with Management 48 hours prior.
coordinated with Management 48 hours prior.
13. Deliver products in undamaged condition and in manufacturer’s original containers or packaging, with
identifying labels intact and legible.
14. Immediately upon delivery, inspect shipments to assure compliance with requirements of Contract
Documents and accepted submittal in order to ensure that products are properly protected and
undamaged.
15. Promptly remove unsatisfactory materials from the building.
16. Furnish equipment and personnel to handle products by methods which prevent soiling or damage to
products or packaging.
17. Arrange storage in manner to permit easy access for inspections and in a manner to prevent
overloading of any structural members.
18. Store and mix paint in assigned room or area kept under lock and key. Remove oil rags and other
combustible materials daily and take precautions to prevent fire hazards.
19. Provide substantial coverings as necessary to protect products, after installation from damages by
traffic and subsequent construction.
Cleaning
1. Execute cleaning during process of Tenant Finish Work and at completion of work as required.
Refuse must be removed daily to the dumpster located at the loading dock.
2. Public spaces--corridors, elevators, bathrooms, lobbies, etc.--must be cleaned immediately after use.
Construction debris or materials found in public areas will be removed at the Tenant’s cost.
3. Contractors will remove their trash and debris daily, or as often as necessary to maintain cleanliness
in the building. Building trash containers are not to be used for construction debris. Installation of
trash dumpsters will require the written approval of the Real Estate Manager and will be at Tenant’s
expense. CB Richard Ellis reserves the right to bill Tenant for any cost incurred to clean up debris left
by the general contractor or any subcontractor. Further, the building staff is instructed to hold the
driver’s license of any employee of the contractor while using the freight elevator to ensure that all
debris is removed from the elevator.
4. Contractors will be responsible for removing waste such as food, milk and soft drink containers from
the site trash containers each day.
5. Hazard Controls:
a. Store volatile wastes in covered metal containers.
b. Remove containers from premises daily.
c. Prevent accumulation of wastes which create hazardous conditions.
d. Provide adequate ventilation during use of volatile or noxious substances.
e. Maintain fire watch and a fire extinguisher for any burning or welding operation performed by
the Contractor.
f. Designate one person responsible to walk the construction space daily after all contractors
have left the space in efforts to check for fires or hazardous conditions.
g. Provide material safety data sheets for all substances at point of storage and use of all
substances.
6. Conduct cleaning and disposal operations to comply with local ordinances and antipollution laws,
including:
a. No burning or burying rubbish and waste materials on the site.
b. No disposing of volatile wastes such as mineral spirits, oil, or paint thinner, in storm or sanitary
drains.
7. Use cleaning materials recommended by manufacturer on surface to be cleaned.
8. Use cleaning materials which will not create hazards to health or property.
9. Coordinate with Building Management the daily removal of waste materials, debris and rubbish from
the building at Contractor’s cost.
10. Continue cleaning on an as needed basis until space is ready for occupancy.
11. Remove grease, mastic, adhesives, dust, dire, stains, labels, fingerprints and other foreign materials
from sight-exposed interior and exterior surfaces.
12. Wash and shine glazing, mirrors, and plastic laminate surfaces, widow blinds and light fixtures.
13. Polish glossy surfaces to a clear shine.
14. Clean flooring, ceramic tile, or special flooring and vacuum carpet as recommended by
manufacturers.
15. Repair, patch and touch up marred surfaces to match the adjacent surfaces. Replace broken or
scratched glass.
16. Heating, Ventilating and Air Conditioning Systems:
a. Clean permanent filters and replace disposable filters if units were operated during
construction.
b. Never operate equipment without filters. If Equipment is found without filters and in operation,
Contractor will be responsible for cleaning the ducts, blowers and coils.
17. Conduct inspection of sight-exposed interior surfaces and Tenant Finish Work areas to verify the
entire space is clean.
18. At the completion of work, contractors must clean up and remove all rubbish and debris, as well as all
tools, construction equipment, machinery and surplus materials before leaving the premises.
Contractors shall clean leave the work area in “broom swept” conditions and ready for occupancy. If
the contractor fails to adhere to the above, Management will provide trash service as required at the
Tenant’s expense.
19. The Tenant shall contact the Real Estate Manager when work is completed so that an inspection may
be conducted by the Landlord’s representative. All damage to the building will be determined at that
time. Final approvals by the Fairfax County inspectors must be available for review at that time.
Policies and Procedures: Energy Conservation
1. Venetian blinds/drapes should be closed both at the beginning of the day to limit heat gain in the early
hours, as well as during those times when there is direct sunshine in the room.
2. Lights should be turned off when not in use (lunchroom, empty office, conference room, etc.).
3. Keep window units, if any, clear of obstruction for proper air flow (on top and in front).
4. Keep decorative and task lighting off whenever possible and practical.
5. Report window weather stripping problems or other problems with air leakage.
6. Consider the use of task lighting instead of overhead lights in some areas.
7. Limit or eliminate the use of plant lights.
8. Report all leaky faucets, especially hot water faucets.
9. Employees should be reminded to turn off all lights, typewriters, calculators, computers, dictation
equipment, copiers, etc., when not in use and before leaving for the day.
10. Consider reduced wattage fixtures in appropriate areas (corridors, conference rooms, lunchrooms,
copier area).
Policies and Procedures: Insurance
All tenants are required to provide and maintain current certificates of insurance with the management office
throughout the lease term. Amounts of coverage may be found in your Lease Agreement. Please note that,
Teachers REA IV, LLC; TIAA-CREF; Clarion Partners LLC;CB Richard Ellis, Inc. must be listed as
additional insured. Please contact the Assistant Real Estate Manager for a copy of the vendor insurance
requirements which details how additional insured parties are to be listed on the certificate of insurance.
In addition to the above, any person or company you employ to perform labor (moving companies, any type
of construction, telephone vendors, computer cabling vendors, etc.) in your space must also provide proper
proof of insurance to the Management Office prior to commencement of work.
These types of insurance provide for repair to the building or tenant suite due to damage inadvertently
caused by your vendor, or provide for medical care should your vendor become injured in performance of
work for your company.
Policies and Procedures: Moving Procedures
The following information must be provided to CB Richard Ellis Prior to Move-In:
Certificate of Insurance- should read as follow (no move will be permitted without evidence of
adequate insurance):
CB Richard Ellis, Inc. (Certificate Holder)
Teachers REA IV, LLC (Owner), TIAA-CREF; Clarion Partners LLC; and CB Richard Ellis, Inc.
as additional insureds
Name of Moving Company
List of individuals requiring access to building after hours
Key Order Form and/or Access Authorization Form
Door Lettering and Directory Strip Order Forms
Recycling Request Form
Personnel Authorization Form
Emergency Contact Information Form
Click here to view a Move-In/Move-Out Checklist
The following regulations are designed to ensure a safe and efficient move-in operation.
1. It is of the utmost importance that the building personnel be notified of the exact date and time of your
proposed move. Your moving contractor should be instructed to contact the Management Office to
confirm all arrangements prior to your move-in.
2. The business operating hours of the service elevator are from 7:00 AM to 6:00 PM, Monday through
Friday. If at all possible, moves should be scheduled for an evening, after 6:00 PM, or weekends thus
eliminating the elevator restrictions.
3. All moves and deliveries will be confined to the loading entrances.
4. You will be responsible for any damage to the building incurred during the move-in operation. As
such, you are to provide CB Richard Ellis, Inc. with a Certificate of Insurance covering the move-in.
Your moving contractor should be instructed to do the following:
a. Pad and protect all entrances affected by the move.
b. Use masonite or comparable material on all floor surfaces over which the move takes place.
c. Immediately report any problems, which may affect the building.
d. Remove all packing cartons from the building after the move-in operation is completed.
Building trash removal contract¬ors are not equipped for handling such bulky debris.
e. Elevator floors, walls and bucks must be protected.
f. Homosote or padding should be placed around columns, corners and marble walls.
5. Please direct your staff to collapse all cartons and take them to the loading dock.
6. Any move which shall extend beyond 10:30 p.m., Monday-Friday or beyond 2:30 p.m. Saturdays, will
require a building engineer for oversight. The cost of supervision will be charged to the Tenant.
Policies and Procedures: Parking
There are four levels of garage parking available in addition to the surface lot for Tysons Executive Plaza II
tenants and their guests. Handicapped parking spaces are located on the surface lot and on Level P-2,
closest to the building entrance. Vehicles parked in handicapped spaces without permits are subject to
ticketing by Fairfax County Police.
For your visitor’s convenience, there are a number of spaces on the surface lot designated with “Visitor
Parking” signs. The limit for parking in these spaces is 2 hours. These spaces are for visitors only and are
not for use by building tenant employees. If your visitors are expected to be in the building for more than 2
hours, they should park in the regular employee parking.
The unmarked spaces as well as the spaces in the parking garage are available for general use.
NOTE: During inclement weather (snow), the surface lot and upper level of the parking deck will be closed
to vehicular traffic. Please obey all directional signage and safety barricades and do not park in these
areas.
Rules and Regulations for Parking
1. Employees of tenants of Tysons Executive Plaza II authorized to park in the parking garage and
surface lots may be subject to the employer’s allotment of parking permits under their lease
provisions.
2. Vehicles may not occupy more than one (1) parking space at a time.
3. Vehicles may not be stored in the garage or on the surface parking lots, as the premises is
designated for daily parking only.
4. Vehicles in violation of parking rules and regulations may be subject to towing at the vehicle Owner’s
expense.
5. The Owner, Teachers REA IV, LLC; TIAA-CREF, Clarion Partners LLC, and CB Richard Ellis Inc. are
or Clarion Realty Services is not responsible for any losses due to theft, collision, or any other
damage done to vehicles in the parking garage or elsewhere on the premises.
6. Building Management reserves the right to modify or change any of the above rules and regulations at
any time.
Policies and Procedures: Smoking
For your convenience, parking garage level 2 and the covered loading dock area have been designated as
the only smoking areas at Tysons Executive Plaza II.
Smoking at the 2 building entrances or the surface lot will not be tolerated.
Policies and Procedures: Tenant Alterations
We recognize that, from time to time, your premises or service needs may change and require physical
alterations to your premises. In order to ensure orderly operation of the building, your premises and those
of other Tenants, your leases require prior written approval for all alterations. For all major alterations, it
shall be your responsibility to prepare and submit plans and specification to the Landlord for approval. For
minor alterations (i.e., additional electrical or telephone outlets, light fixtures, etc.), plans and specifications
are not required. You may simply place in writing to the Real Estate Manager a request for the alteration.
The Tenant Alterations Approval Form is to be completed and submitted to CB Richard Ellis for all major
alterations. We will subsequently request the Landlord’s approval. Also attached is a copy of the
instructions for contractors.
Please retain this set as a master for reproduction of the required number of copies as renovation needs
arise. Additional copies of these attachments can always be obtained by contacting the Management Office.
The completed form should be forwarded to:
CB Richard Ellis, Inc.
2010 Corporate Ridge
Suite 150
McLean, VA 22102
Attention: Andrea McGowan, Real Estate Manager
All subtenants must obtain the approval of the prime Tenant prior to submitting the form for the Landlord’s
approval.
TERT Emergency Procedures: TERT Emergency Procedures
Click on the link below to access the TERT Building Emergency Procedures Manual:
TERT Building Emergency Procedures Manual.
Click on the links below to access required TERT forms:
Authorized Individuals & After Hours Emergency Contacts Forms
Physically Impaired Individuals Form
Tenant Emergency Procedures Acknowledgement Form
Tenant Emergency Property Contact Information Form
Tenant Emergency Property Contact Information Form (Excel)
Tenant Emergency Response Team Form
Please distribute the below documents to all employees:
1st Floor Evacuation Plan
2nd to 7th Floor Evacuation Plan
8th to 18th Floor Evacuation Plan
Bomb Threat Checklist
Designated Evacuation Map
High Rise Fire Safety Brochure
Online Safety Training Program
Tenant Emergency Procedures Manual
Please click on the links below to access TERT checklists:
Bomb Threat
Civil Disturbance
Communications
Earthquake
Elevator Entrapment
Evacuation Procedures
Fire-Explosion
Fire Extinguisher
Fire Prevention Tips
General Emergency Response
Hazardous Materials
Loss Prevention
Medical Emergency
Power Failure
Terrorism-Hostage Situation
Training and Drills
Weather Emergency
Workplace Violence