BUTLER COUNTY BOARD OF EDUCATION
DATA USE AND GOVERNANCE POLICY
(Approved November 20, 2014 – New Policy)
The Butler County Board of Education’s Data Use and Governance Policy is based upon, but not
limited to, maintaining compliance with the Family Educational Rights and Privacy Act
(FERPA). This policy is also based on the knowledge that the appropriate use of data is essential
in accelerating student learning, program and financial effectiveness and efficiency, and policy
development. This policy serves the purpose to ensure that all data collected, managed, stored,
transmitted, used, reported, and destroyed by the Board is done so in a way to preserve and
protect individual and collective privacy rights and ensure confidentiality and security of
collected data.
The Superintendent is authorized to establish, implement and maintain data security procedures
to include a method of establishing data security classifications, implementing procedural and
electronic security controls and maintaining records regarding security access. The data security
measures will apply to Board employees and all Board operations. Any unauthorized access,
use, transfer, or distribution of Board data by any employee, student, or any other individual may
result in disciplinary action which may include a recommendation for termination and/or other
legal action.
The Superintendent will appoint individuals to serve on a Data Governance Committee. The
committee will be responsible for reviewing the Data Governance Policy and Procedures
annually and making recommendations for revisions to the Superintendent. Training on the data
governance policy and procedures will be provided annually to all staff members and will be
documented.
BUTLER COUNTY BOARD OF EDUCATION
BRING YOUR OWN DEVICE (BYOD) POLICY
(Approved November 20, 2014 – New Policy)
In an effort to expand our students’ 21st Century learning opportunities, the Butler County
School System is implementing an initiative that allows students to bring their own digital
devices on campus for educational purposes. It is imperative that these devices be used
appropriately. With that in mind, this policy has been developed to govern the use of devices in
our schools.
Devices Allowed
 Laptops, netbooks
 Tablets
 e-Readers with internet capabilities
 Smartphones (iPhone, Android devices, Blackberry, etc.)
Student Responsibilities
 Students will abide by all school/system rules and policies, including the Acceptable Use
Policy, Internet Safety Policy and Student Code of Conduct.
 Use of the device will only be allowed when permissible according to the teacher.
 Devices can only be used in the classroom with teacher permission, not in the lunchroom,
hallways, restrooms or other common areas.
 Devices should never be used to cheat on tests or on assignments.
 Students are not permitted to transmit or post any photographic images or videos of any
person on campus on any public and/or social networking sites.
 Students will only be allowed access to websites and resources which are relevant to the
curriculum and content in the classroom.
 Students must understand that infecting the network with any virus designed to damage,
alter, destroy or limit the network’s effectiveness is a violation of the Acceptable Use Policy
and will result in disciplinary actions. The school/system has the right to confiscate and
examine any device that is suspected of causing problems or is the source of an attack or
virus infection.
Network Access
 Students will only use the school’s wireless guest network. This network is controlled by the
system’s Technology Department and is filtered according to CIPA guidelines.
 At no time will the guest network settings be altered for device specific needs.
 Our guest network, while reliable and stable, will, at times, experience outages. No guarantee
will be made that it will always be available. Additionally, signal strength could vary
depending on the number of devices connected and the proximity to an access point.
 There will be no access to electrical outlets for charging purposes. Students must bring
devices that are fully charged to school.
 Our school system will not be responsible for any loss of data resulting from connecting to
the network.
 We provide no troubleshooting assistance or repair for student owned devices. Teachers are
not responsible for student connectivity or for helping students who experience trouble
connecting to the guest network.
Theft/Damage of Devices
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The schools/system will not be responsible for lost or stolen devices.
Physical damage or loss of data is not the responsibility of the school or the school system.
As with any items on school campuses, school officials may inspect any personal device
when there is reasonable suspicion that contents are a violation of policies, or of any local,
state, or federal laws.
The Bring Your Own Device (BYOD) initiative is designed as a privilege, not a right. This
privilege may be revoked for an individual, group, or entire student body at the discretion of the
school administration. Students must use their devices responsibly.
BUTLER COUNTY BOARD OF EDUCATION
STUDENT HARASSMENT PREVENTION POLICY
(Approved November 20, 2014 – Revisions in red and highlighted)
1. Harassment, Violence, and Threats of Violence Prohibited.
No student shall engage in or be subjected to harassment, violence, threats of violence, or
intimidation by any other student that is based on any of the specific characteristics that have
been identified by the Board in this policy. Students who violate this policy will be subject to
disciplinary sanctions.
2. Definitions.
(a)
The term “harassment” as used in this policy means a continuous pattern of intentional
behavior that takes place on school property, on a school bus, or at a school-sponsored
function including, but not limited to, written, electronic (cyberbullying), verbal, or
physical acts that are reasonably perceived as being motivated by any characteristic of a
student, or by the association of a student with an individual who has a particular
characteristic, if the characteristic falls into one of the categories of personal
characteristics set forth in Section 3 (b) below. To constitute harassment, a pattern of
behavior may do any of the following:
• Place a student in reasonable fear of harm to his or her person or damage to his or her
property.
• Have the effect of substantially interfering with the educational performance,
opportunities, or benefits of a student.
• Have the effect of substantially disrupting or interfering with the orderly operation of
the school.
• Have the effect of creating a hostile environment in the school, on school property, on
a school bus, or at a school-sponsored function.
• Have the effect of being sufficiently severe, persistent, or pervasive enough to create
an intimidating, threatening, or abusive educational environment for a student.
(b)
The term “violence” as used in this policy means the infliction of physical force by a
student with the intent to cause injury to another student or damage to the property of
another student.
(c)
The term “threat of violence” as used in this policy means an expression of intention to
inflict injury or damage that is made by a student and
directed to another student.
(d)
The term “intimidation” as used in this policy means a threat or other action that is
intended to cause fear or apprehension in a student, especially for the purpose of coercing
or deterring the student from participating in or taking advantage of any school program,
benefit, activity or opportunity for which the student is or would be eligible.
(e)
The term “student” as used in this policy means a student who is enrolled
in the Butler County School System.
3. Description of Behavior Expected of Students.
(a) Students are expected to treat other students with courtesy, respect, and dignity and comply
with the Code of Student Conduct. Students are expected and required (1) to comply with
the requirements of law, policy, regulation, and rules prohibiting harassment, violence, or
intimidation; (2) to refrain from inflicting or threatening to inflict violence, injury, or damage
to the person or property of another student; and (3) to refrain from placing another student in
fear of being subjected to violence, injury, or damage when such actions or threats are
reasonably perceived as being motivated by any personal characteristics of the student.
(b) Violence, threats of violence, harassment, and intimidation are prohibited
and will be
subject to disciplinary consequences and sanctions if the perpetrator of such action is found
to have based the prohibited action on one or more of the following personal characteristics
of the victim:
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The student’s race;
The student’s sex;
The student’s religion;
The student’s national origin; or
The student’s disability;
The student’s physical/personal attributes.
4. Consequences for Violations.
A series of graduated consequences for any violation of this policy will be those outlined in the
Code of Student Conduct or any rule or standard adopted under authority of this policy.
5. Reporting, Investigation, and Complaint Resolution Procedures.
(a) Complaints alleging violations of this policy must be made on Board approved complaint
forms available at the principal and/or counselor’s office. The complaint must be signed by
the student alleging the violation or by the student’s parent or legal guardian and delivered to
the principal or the principal’s designee either by mail or personal delivery. At the request of
the complaining student or the student’s parent or legal guardian, incidental or minor
violations of the policy may be presented and resolved informally.
(b) Upon receipt of the complaint, the principal or the principal’s designee will, in their sole
discretion determine if the complaint alleges a serious violation of this policy. If the
principal or the principal’s designee determines that the complaint alleges a serious violation,
the principal or principal’s designee will undertake an immediate investigation of the
complaint. The investigation will entail the gathering of relevant facts and evidence and will
be completed within twenty (20) working days, when practical. If the investigation
establishes a violation, appropriate disciplinary sanctions will be imposed on the offending
student(s). Other measures that are reasonably calculated to prevent a recurrence of the
violation(s) may also be imposed by the principal or the school system.
(c) Acts of reprisal or retaliation against any student who has reported a violation of this policy
or sought relief by this policy are prohibited, and are themselves a violation of this policy.
Any confirmed acts of reprisal or retaliation will result in the student be subject to
disciplinary sanctions that may include any sanction, penalty, or consequence that is
available to school officials under the Code of Student Conduct. A student who deliberately,
recklessly, and falsely accuses another student of a violation of this policy will be subject to
disciplinary sanctions as outlined in the Code of Student Conduct.
(d) If a threat of suicide by a student is reported, the principal or the principal’s designee will
inform the student’s parent or guardian of the report.
6. Promulgation of Policy and Related Procedures, Rules, and Forms.
This policy and any procedures, rules, and forms developed and approved to implement the
policy will be published, disseminated, and made available to students, parents and legal
guardians, and employees by such means and methods as are customarily used for such purposes,
including publication on the Butler County Board of Education website.
BUTLER COUNTY BOARD OF EDUCATION
WELLNESS POLICY
(Approved November 20, 2014 – Revisions in red and highlighted)
The Butler County Board of Education is committed to providing a school environment that
enhances learning and development of life-long wellness practices. To comply with this policy,
the Butler County Board of Education adopts the following goals:
 The Butler County Board of Education’s Child Nutrition Program complies with federal,
state, and local requirements. The Butler County Board of Education Child Nutrition
Program is accessible to all students. All Butler County school-based activities are consistent
with the wellness policy goals.
 Butler County Schools will provide nutrition education that is appropriate for students.
Nutrition education will be integrated into students’ curriculum to teach and foster life-long
healthy eating. Examples include:
o Newsletters/flyers provided to students and parents
o Development of strategies to bring in outside resources to provide nutritional
education
o Information provided during open house and parenting days
o Information posted on school system website and public access channel 23
 Butler County Schools will provide opportunities for students to develop the knowledge and
skills for specific physical activities, to maintain physical fitness, to ensure students’ regular
participation in physical activity, and to teach short and long-term benefits of a physically
active and healthful lifestyle. This is provided through
o Elementary students receive a minimum of sixty (60) minutes of health education
per week and 30 minutes of physical education per day.
o High school students receive a minimum of ½ unit of health education.
o Physical activity will be integrated across curricula and throughout the school
day.
o Physical education courses will be the environment where students learn, practice
and are assessed on developmentally appropriate motor skills and knowledge.
o Time allotted for physical activity will be consistent with state standards.
o A physical education period will be provided which is not used as punishment or
reward.
o Physical education includes the instruction of individual activities as well as
competitive and non-competitive team sports to encourage life-long physical
activity.
o Adequate equipment is available for all students to participate in physical
education.
o The school provides a physical and social environment that encourages safe and
enjoyable activity for all students, including those who are not athletically gifted.
 All foods and beverages provided to students during the school day will be consistent with
the Current Dietary Guidelines for America.
 Butler County Schools will provide a safe, comfortable, pleasing school environment that
allows ample time and space for eating meals. Food and/or physical activity will not be used
as a reward or punishment.
 Teachers will be strongly encouraged to set examples for students by adhering to the
wellness policy and promoting habits for life-long healthy eating.
Dietary Guidelines:
Students’ life-long eating habits are greatly influenced by the types of foods and beverages made
available in their daily environment. The Butler County Board of Education has established the
following guidelines for all foods and beverages sold or served to students during the school day.
The school day is defined as the period of time that students board a bus or by other means arrive
at school until after the end of the last scheduled class and students exit from the campus or a
school bus.
1.
Beverages in All Schools
Elementary Schools: No carbonated soft drinks shall be available for sale to students at any
time during the school day. No item considered to be in the category of carbonated soft drinks
may be provided free of charge to students. No food or beverage item that has high fructose corn
syrup or sugar listed as the first ingredient may be made available during the school day. No
vending machine display front may display any product that is not water or 100% fruit juice.
Items that may be sold include non-carbonated flavored and unflavored water, 100% fruit juices,
milk, tea, and sports drinks. No sales of any items may occur during meal service times.
Middle Schools: At a minimum, 70% of the selections available in vending machines or for sale
in school stores are to be non-carbonated flavored or unflavored water, 100% fruit juices, milk,
tea, or sports drinks. At a maximum, 30% of the selections can be carbonated soft drinks, but at
least 50% of those selections must be no/low calorie selections. Only 15% of the selections may
be regular soft drinks. This means that if you have a machine with 10 slots, only 1 can be a
regular soft drink. No food or beverage item that has high fructose corn syrup or sugar listed as
the first ingredient may be available for sale during the school day. No carbonated beverages of
any kind or other competing food/beverage sales are to be available to students during the meal
service time. No vending machine display front may display any product that is not water or
fruit juice.
High Schools: At a minimum 50% of the selections available in vending machines or for sale in
school stores are to be non-carbonated flavored or unflavored water, 100% fruit juices, milk, tea,
or sports drinks. At a maximum, 50% of the selections can be carbonated soft drinks, but at least
50% of those selections must be no/low calorie selections. Only 25% of the selections may be
regular soft drinks. This means that if you have a machine with 10 slots, only 2 can be a regular
soft drink. No food or beverage item that has a high fructose corn syrup or sugar listed as the
first ingredient may be available for sale during the school day. No carbonated beverages of any
kind or other competing food/beverage sales are to be available to students during meal service
times. All vending machine fronts in high schools other than those located in athletic spectator
settings will be only water and juice products.
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All beverages in the school will be plain water (with or without carbonation)
Unflavored low-fat milk
Unflavored or flavored fat-free milk and milk alternatives permitted by NSLP/SBP
100% fruit or vegetable juice
100% fruit or vegetable juice diluted with water (with or without carbonation), and no
added sweeteners. (There is no portion size limit for plain water. Elementary school may
sell up to 8-ounce portions of milk and juice. Middle and High School may sell up to 12ounce portions of milk and juice.
Additional Beverage Options for High Schools
 No more than 20-ounce portions of: Calorie-free, flavored water (with or without
carbonation) Other flavored and / or carbonated beverages that are labeled to contain <
5 calories per 8 fluid ounces or < 10 calories per 20 fluid ounces.
 No more than 12-ounces portions of: Beverages with < 40 calories per 8 fluid ounces, or
60 < calories per 12 fluid ounces
2.
Foods of Minimal Nutritional Value in All Schools (Including Vending Machines and
School Stores)
In addition to the restrictions regarding the sale of carbonated beverages listed above, no one on
the school campus may provide access to “for sale” or “free” foods and beverages of minimal
nutritional value as identified under the USDA regulation 7CFR 210 Appendix B, Categories of
Foods of Minimal Nutritional Value until after the end of the last scheduled class. These
classifications are as follows:
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Water ices, including frozen popsicles, ices and slushes, except those ices containing fruit
juice
Chewing gum, flavored or unflavored from natural or synthetic sources
Certain candies, processed predominately from sugar or corn syrup sweeteners or artificial
sweeteners combined with a variety of ingredients including but not limited to:
o Hard candies, sour balls, fruit balls, candy sticks, starlight mints, after dinner
mints, sugar wafers, rock candy, cinnamon candies, breath mints, and cough drops
o Jellies and gums, such as gum drops, jelly beans, jellied and flavored fruit slices
o Marshmallow candies or other aerated sugar, corn syrup, or invert sugar
confections
o Fondants, such as candy corn and soft mints
o Licorice
o Spun candy, cotton candy
o Candy coated popcorn
Nutrition standards for any food sold in school must:
 Be a “whole grain-rich” grain product; or
 Have the first ingredient a fruit, a vegetable, a dairy product, or a protein food; or
 Be a combination food that contains at least ¼ cup of fruit and/ or vegetable; or
 Contain 10% of the Daily Value (DV) of one of the nutrients of public health concern in
the 2010 Dietary Guidelines for Americans (calcium, potassium, vitamin D, or dietary
fiber).
 If water is the first ingredient, the second ingredient must be one of the food items above.
Foods must also meet several nutrient requirements:
 Calorie limits:
Snack items: < 200 calories
Entrée items: < 350 calories
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Sodium limits:
Snack items: < 230 mg**
Entrée items: < 480 mg
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Fat limits:
Total fat: < 35% of calories
Saturated fat: < 10% of calories
Trans fat: zero grams
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Sugar limit:
< 35% of weight from total sugars in foods
3.
Food Items and Beverages Sold Through Vending Machines and School Stores in All
Schools
Snack items sold or provided are to follow the guidelines listed below: (per each 1 – 1 ½ oz.
serving)
 Less than 30 grams carbohydrate
 Less than 360 milligrams sodium
 Less than 10% daily value of fat
 Contain at least 5% (and preferably 10%) daily value of Vitamin A, C, iron or calcium
 Contain Fiber (5% daily value)
Additionally, the portion sizes shall follow these requirements:
 Chips, 1 - 1 ½ oz. maximum, baked or containing no more than 3 to 7.5 grams of fat per bag.
This includes crackers, popcorn, trail mix, nuts, seeds, dried fruit, and pretzels.
 Cookies/cereal bars, 1.3 oz. maximum
 Pastries and muffins, 2 oz. maximum
 Frozen dairy desserts, low fat ice cream, puddings, jellied fruit bowls, 4 oz. maximum
 Yogurt (low fat), less than 30 grams total carbohydrate, 8 oz. maximum
 Milk, reduced fat, 1% or less, flavored and unflavored. Flavored milk to contain no more
than 30 grams sugar, 8 oz. maximum – elementary, 12 oz. maximum – high school
 Beverages other than water, to include sports drinks, 100% fruit juice, and low sugar fruit
smoothies, 12 oz. maximum
3.4. Sack Lunches/Foods Brought from Home
Sack lunches prepared at home, pre-packaged meals or purchased fast foods and the
accompanying beverages consumed in the cafeteria at meal service times should be packaged in
unlabeled, non-glass containers. These food items are not to be shared with other students at
school. While requiring unlabeled containers does not keep students and parents from bringing
unhealthy foods or beverages for school meals, it does restrict their appearance so that other
students would not know what the product contained and want to copy them. This too will help
to keep from compromising the nutritional guidelines and promote student health.
4.5. School Fundraisers in All Schools
All fundraising activities that involve the selling of food during school hours or as students
gather on the school campus before school begins or as students wait on transportation or
otherwise exit the school campus following school dismissal should reinforce food choices that
promote good health. Sales during school hours shall not include those foods listed above as
Foods of Minimal Nutritional Value or exceed those portion sizes identified as allowable. This
also means that All events outside the school day are not affected by this requirement and
booster clubs, etc. are free to select items for sale for specific fundraising and concession sales as
long as the activity does not conflict with this position.
 Food items that meet nutrition requirements are not limited.
 The standards do not apply during non-school hours, on weekends and at offcampus fundraising events.
 The standards provide a special exemption for infrequent fundraisers that do not
meet the nutrition standards. Each State agency is responsible for establishing the
number of exempt fundraisers that may be held in schools each year.
5.6.
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Measurement and Evaluation
It shall be the responsibility of the local school/parent committee to select and monitor all
food and beverages sold to students during the school day.
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It shall be the responsibility of the local school administrator and the CNP Director to
implement and evaluate the compliance of wellness policy standards approved by the Butler
County Board of Education
Measurement and evaluation shall be based on policies adopted by the Butler County Board
of Education, those set by the State of Alabama Department of Education and Federal and
State laws.
The Superintendent of Education for the Butler County Board of Education will have the
final authority over the measurement and implementation of all wellness policy standards.