1. business and industrial
2. business operations
3. management
4. project management

UC/CSU/IOU 2013-2014 Energy Efficiency Partnership
PROGRAM INFORMATION PACKAGE
Version 3
MARCH 2013
TABLE OF CONTENTS
A.
EXECUTIVE SUMMARY .................................................................................................. 3
B.
KEY POLICIES................................................................................................................. 5
C.
PARTNERSHIP PROCESS FLOWCHART ...................................................................... 5
D.
PROJECT APPLICATIONS, FORMS AND INSTRUCTIONS ........................................... 9
E.
KEY CONTACTS AND ROLES .......................................................................................11
APPENDICES
APPENDIX A: SUPPORTING DOCUMENTS AND GUIDELINES
APPENDIX B: PROJECT AGREEMENT & PAYMENT ASSIGNMENT CLAUSES
APPENDIX C: PRIMAVERA P6 2013-2014 SCHEDULING PLAN
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2013-14 UC/CSU/IOU Information Package
A. Executive Summary
The UC/CSU/IOU Energy Efficiency Partnership was created to encourage energy efficiency
investments and foster best practices in California’s Higher Education Systems. The state’s four
investor-owned utilities (IOUs), including Pacific Gas & Electric (PG&E), Southern California
Edison (SCE), Southern California Gas (SCG), and San Diego Gas & Electric (SDG&E), have
partnered with the University of California (UC) and the California State University (CSU)
systems to provide financial incentives and project support for energy efficiency improvements
on the 33 campuses participating. In general, the program contains the following elements:
•
•
•
•
Monitoring Based Commissioning (MBCx)
Energy Efficiency Retrofits
o Lighting and controls
o HVAC systems
o Energy Management Controls
New Construction (Savings by Design)
Training and Education
This Partnership was initially formed as an innovative new program within the 2004-2005
Energy Efficiency Program Cycle administered under the auspices of the California Public
Utilities Commission (CPUC). Due to the Partnership’s success, the program was renewed for
the 2006-08 Cycle, the 2009 Bridge Period, the 2010-12 Cycle and most recently for the 20132014 Cycle.
The IOUs and campuses each contribute personnel, resources, infrastructure, and technical,
administrative and financial skills to achieve the program goals. The program management
consultant, Newcomb Anderson McCormick (NAM), manages and coordinates the Partnership’s
activities statewide. A hierarchy of teams with representatives from each partner organization
delivers the program:
•
Executive Team
o Sets overall vision and policy
o Executes program contracts and agreements
o Meets quarterly
•
Management Team
o Manages day-to-day issues
o Approves projects and monitors progress
o Meets every 3 weeks
•
Training & Education Team
o Hosts training sessions and web-based seminars
o Coordinates conferences and best practice program elements
o Meets bi-weekly to bi-monthly
Participating campuses may receive financial incentives from the appropriate utility for
implementing energy efficiency projects. These incentives are based on the energy savings
resulting from each project and break down by project type as follows:
•
Retrofit and MBCx Projects: $0.24/kWh and $1.00/therm
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2013-14 UC/CSU/IOU Information Package
o
o
•
Lighting projects capped at 50% of total project cost
All other projects capped at 80% of total project cost
New Construction Projects: $0.10/kWh above standard SBD rates and $1.00/therm
o Existing SBD cost caps and eligibility requirements apply
The goals for the 2013-14 Partnership cycle are (Note: These figures are subject to revision):
PG&E
SCE
SCG
SDG&E
Total
kW
7,085
3,416
700
kWh
31,193,172
15,295,509
25,250,000
Therms
2,231,520
2,102,979
774,000
Incentive Dollars
$ 13,810,942
$ 6,042,730
$ 2,102,979
$ 6,744,000
10,544
78,012,365
5,252,093
$ 28,700,651
However, the Partnership will endeavor to fund all qualified energy efficiency projects.
To receive incentives the campuses must use the applications, templates, forms, and processes
provided herein. A further description of each item is provided in the following pages. A copy of
each document is attached and is also available electronically on the Partnership website
(http://uccsuiouee.org/)
Forms and schedules should be completed and submitted electronically through the respective
University contact. For CSU, the contact is Lindsey Rowell. For UC, the contact is Dirk van
Ulden. (See Key Contacts and Roles)
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2013-14 UC/CSU/IOU Information Package
B. Key Policies
The following outlines key polices and standards for the 2013-2014 Partnership program cycle:
•
•
•
•
•
•
•
•
100% incentive payment upon completion
Lighting measures capped at 50% of project cost
All other projects capped at 80% of total project cost
PC Power Management cannot be bundled with any other measures
MBCx incentive based on actual savings instead of targeted
Closer coordination with Savings By Design for New Construction element
Use of Primavera P6 web-based project management (UC - see Appendix C for details)
UCOP and CSUCO centrally provided financing for state funded capital projects
(projects at campus auxiliaries may be funded separately but still channeled through
UCOP/CSUCO)
Significant changes from 2010-12 program cycle to the 2013-2014 cycle are:
•
•
•
•
•
•
•
•
Server Virtualization Projects are not eligible
T12 to T8 Lighting Retrofits are not eligible, (32W T8 fixtures are new baseline)
Projects cannot begin without a countersigned agreement issued by the IOU (no
construction pre-approvals will be allowed)
Invoices: Upon project completion, the University needs to provide the IOU with itemized
invoices for parts and labor as it relates to the project.
Lighting power density (LPD) calculations are required for all lighting projects
New Title 24 standards will apply more broadly starting Jan. 1, 2014 when changing as
little as 10% of the lighting in a space triggers code
All early retirement projects will need to calculate dual baselines
MBCx OBF will remain available, based on IOU terms and savings expectations
C. Partnership Process Flowchart
This flowchart shows the high-level flow of various activities and the responsibilities of the
parties involved in each step of the application, implementation, verification and payment
processes.
Responsible parties include individual campuses, the UC Office of the President (UCOP), CSU
Chancellor’s Office (CSUCO), the IOU providing service, and the Partnership program
management which includes a Management Team and its sub-teams comprising
representatives from each IOU, UC, CSU, and Newcomb Anderson McCormick (NAM).
The flowcharts cover primary activities – special cases and exceptions are not detailed herein.
Project Development includes the work done on a project up to the point at which an application
can be prepared. For UC campuses, Strategic Energy Plans should be used as a starting point
for project development. CSU campus projects are driven by Capital Program Plans. Specific
project development may start with a preliminary engineering study to explore feasibility, costeffectiveness, and building prioritization. All UC projects must be assigned an SEP ID before
application submittal. For projects not on the original SEP list, campuses must request a new
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2013-14 UC/CSU/IOU Information Package
SEP ID from UCOP. This can be done by contacting John Rolle at UCOP
([email protected]).
To submit a project application, campuses should use either Form B or Form C (for retrofit and
MBCx projects, respectively). New Construction projects should be submitted on standard
Savings By Design applications. Project applications should contain savings estimates with
back-up calculations and costs for each energy efficiency measure in a project. In addition, roles
and responsibilities should be assigned to the project manager and other members of the
project planning and implementation team at this step. For CSU, the Program Administrator
(NAM) will set up a schedule in Primavera P6 based on the information in the project
applications. For UC, please see Appendix C for details on Primavera P6 scheduling
requirements.
UCOP/CSUCO, with the assistance of NAM, will screen applications before they are submitted
to the appropriate utility. This screening process will verify that applications are complete in that
all required documents are attached and free of obvious errors and omissions. Project
Applications will also be screened for eligibility, as well as accurate application of incentive rates
and cost caps. During application screening, UCOP and CSUCO funded projects will also be
cross referenced to UC SEP list or CSU Capital Projects book to confirm financing approach.
Note that projects not centrally financed by UCOP or CSUCO are still screened and submitted
through UCOP/CSUCO.
Upon receiving applications, the appropriate IOU will conduct an initial due-diligence review
(see Due Diligence Requirements). For retrofit projects, a pre-installation site inspection will be
performed either by a utility or a utility-contracted engineer. A site inspection is not normally
required for MBCx projects, but the application will be reviewed before approval and additional
information may be requested. The engineering reviewer will prepare a report summarizing the
existing conditions before implementation/installation as well as a revised calculation of savings
estimates, if necessary. These final energy savings and incentive estimates will be formally
agreed upon in the Campus Payment Form.
The Management Team, consisting of a representative from each utility and campus system,
will then approve each project based on the due diligence review.
Upon Management Team approval, a Campus Payment Form (CPF) will be prepared by the
appropriate utility (see Sample Campus Payment Form). The campus must sign and return two
copies of the CPF with wet signatures to the appropriate utility. Once the utility has processed
the agreement, an executed copy will be returned to the campus.
For all CSUCO and UCOP centrally financed projects, the CPF must be submitted with the
utility-specific payment assignment clause as an attachment (see Payment Assignment
Clauses). For UCOP funded projects the attached payment assignment must designate the
payee as the Regents of the University of California. For CSUCO funded projects, the attached
payment assignment must designate the payee as the Trustees of the California State
University. For UCOP centrally financed projects, the following documentation must be on file or
submitted to UCOP at this step in the process:
-
IRS Declaration form
Approval Letter from Budget Office
Draw Down Schedule
Private Use Certification
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Throughout implementation, project-specific financing will be managed by UCOP/CSUCO in
conjunction with the campus receiving funding.
Retrofit projects are considered complete when all measures are installed and operational in a
manner such that energy savings can be demonstrated, and a Form E has been submitted to
the appropriate utility (see Form E).
MBCx projects are considered complete when all measures are fully implemented, three months
of post-implementation data have been collected, and the building operator has been trained in
commissioning and managing the new control strategy (see MBCx Guidelines). A completed
Form E, Form D, and final report must be submitted to the appropriate utility upon completion
(see Form D). Also note that subsequent retrofit projects are typically generated as a result of
MBCx projects. The details of these proposed retrofit projects can be outlined in the MBCx final
report.
Upon receiving project completion forms, the appropriate utility will initiate the final postimplementation inspection to verify actual savings (see Due Diligence Requirements). Whereas
retrofit projects require a site inspection, MBCx projects require utility engineering review of final
report and forms, and site inspection only by exception.
Upon verification of savings, the utility will issue an incentive check to either the campus or
UCOP/CSUCO, as indicated in the payment assignment clause in the Campus Payment Form.
Note that if verified savings and incentive differ from the proposed savings in the Project
Agreement, a new CPF may be executed containing the revised savings and incentive amounts.
Ultimately, campuses will be paid incentive funds based on actual savings, not those estimated
before implementation.
Throughout the operational phase, long-term financing will be managed by UCOP/CSUCO in
conjunction with the campus to repay debts incurred to implement the project.
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2013-14 UC/CSU/IOU Information Package
UC/CSU/IOU 2013-2014 Partnership Projects – High Level Process Flow
Phase I: Definition/Scope
Sign and Return
Project Agreement
(CPF)
P
Develop Project
Campus
Phase III: Design/Plan
Phase II: Review
Prepare and Submit
Application.
Create/Revise P6
Project Schedule.
B
Develop Detailed
Project Plan/
Design
Prepare Project
Financing
Documents
Hire Consultants
and Contractors if
Outsourced
C
Phase IV: Implementation
Phase V: Verification & Payment
Implement Project.
Continually update
project status in P6
Receive Payment
(Campus
Financed)
Monitor Ongoing
Project Financing
Budgets and Cash
Flows
Submit Project
Completion
Documentation
E
D
Phase VI: Operation
I
Provide ongoing schedule updates (UC in P6, CSU to CO)
Receive Project
Financing
Documents
(UCOP/CSUCO
centrally financed)
Screen Applications
UCOP/CSUCO
-Technical Review
- Schedule Criteria
-Confirm finance
requirements
Monitor Ongoing
Project Financing
Budgets and Cash
Flows
CSUCO
maintain project
schedules in P6
Receive Payment
(UCOP/CSUCO
Financed)
IOU
Submit to IOU
IOU Due
Dilligence &
Approval
Send Project
Agreement
(Campus Payment
Form “CPF”) &
Payment
Assignment
Clause if UCOP or
CSUCO funded
Send 100%
Incentive Payment
IOU Inspect &
Verify
NAM
P
Assist with Forms
and Schedules as
Needed
Assist with
Screening
Applications
Review and Report
Verified Savings in
Tracking Tool
Management
Team Approval
Report Project Status, Coordinate Teams, Manage Regular Meetings, Website and P6 administration, Troubleshoot Internal Problems
B
Form B – Retrofit Project Application
C Form C – MBCx Project Application
P
Project Agreement
(Campus Payment Form or
“CPF”)
E 8 ofForm
Page
48 E – Project Completion Form
D
Form D – MBCx Summary Report
Invoices – Itemized
parts Package
and labor
I UC/CSU/IOU
2013-14
Information
costs for project
D. Project Applications, Forms and Instructions
Each project application or form incorporates specific instructions on how to complete the
various fields within it.
Below are descriptions of the forms, which are available for download off the UC/CSU
Partnership Website: http://www.uccsuiouee.org/stakeholdercommunications.html
•
Form B: Retrofit Application
Use this form for retrofit type projects. Eligibility of certain project types relative to
Title 24 baselines is addressed on page 5 of this application form. Measures should
be grouped into projects in a way that facilitates tracking of project implementation
progress. For example, a lighting retrofit across multiple buildings is an acceptable
grouping, as is combining multiple measures for a single building. However, grouping
disparate measures across multiple buildings is not recommended on a single
project application. It is also important to keep in mind the 50% cost cap on lighting
measures versus the 80% cost cap on all other measures. Because of this difference
in cost caps, lighting measures may not be bundled with non-lighting measures. Also
note that PC power management projects may no longer be bundled with other
measures.
A project schedule must also be submitted with each retrofit application. A
preliminary schedule should be created using the Retrofit Project Schedule Tab in
the Form B. This information will be used to set up a schedule in Primavera P6, the
Partnership’s web-based project tracking tool.
For CSU, the Program Administrator (NAM) will set up a schedule in Primavera P6
based on the information in the project applications. The CSU Chancellor’s Office is
responsible for receiving status updates from the campus and maintaining project the
schedule in P6.
For UC, please see Appendix C for details on the Primavera P6 scheduling process
and requirements, as the campus is responsible for keeping the schedule updated
with actual and forecasted progress on a monthly basis.
•
Form C: MBCx Application
Use this form for MBCx type projects. Use one form per building or central system—
separate buildings should be submitted on separate forms. Building Benchmarking
Form C.1 must accompany Form C for UC MBCx applications to be considered
complete. (See MBCx guidelines).
A project schedule must also be submitted with each MBCx application. A
preliminary schedule should be created using the MBCx Project Schedule Tab in the
Form C. This information will be used to set up a schedule in Primavera P6, the
Partnership’s web-based project tracking tool.
For CSU, the Program Administrator (NAM) will set up a schedule in Primavera P6
based on the information in the project applications. The CSU Chancellor’s Office is
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2013-14 UC/CSU/IOU Information Package
responsible for receiving status updates from the campus and maintaining project the
schedule in P6.
For UC, please see Appendix C for details on Primavera P6 scheduling process and
requirements, as the campus is responsible for keeping the schedule updated with
actual and forecasted progress on a monthly basis.
•
Form C.1: Building Benchmarking for MBCx (required for UC)
This benchmarking form is required for UC MBCx applications and is encouraged for
CSU MBCx applications. This form documents the historical building energy use for
the largest 20 buildings on a campus. If the MBCx project is proposed at a building
not among the top 20, it should be listed on the form in 20th place.
•
Form D: MBCx Summary Report
Use this form to report summary results of a completed MBCx project in addition to
completing and submitting a final report and Form E (see Form E below). The
summary data collected on this form provide standard information in a consistent
format for subsequent program-wide data analysis.
•
Form E: Project Completion Form
Use this form to notify the Partnership that a project has been completed and is now
ready for IOU verification. Form E also allows the campus to communicate why any
measures included in the initial application were not fully implemented.
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E. Key Contacts and Roles
The following tables provide contact information for key parties involved in the Partnership, as well as their respective roles in
administration, management and implementation.
PG&E Dave Hather [email protected] Sarina Uriza Dito [email protected] Program Manager, Management Team, manages and coordinates all Partnership activities in PG&E territory Account Representative, communicates with campuses about future projects and obtains updates on existing projects Julie Cassel [email protected] Program administrative and project management support Leif Christiansen [email protected] Executive Team member SCE Robert Brunn [email protected] Lisa Hannaman [email protected] Program Manager, Management Team, manages and coordinates all Partnership activities in SCE territory Account Representative, communicates with campuses about future projects and obtains updates on existing projects Jason Zarraga [email protected] Program administrative and project management support Nancy Jenkins [email protected] Executive Team member SCG Jason Lewis [email protected] Michael Kung [email protected] Program Manager, Management Team, manages and coordinates all Partnership activities in SCG territory Account Representative, communicates with campuses about future projects and gets updates on existing projects Frank Spasaro [email protected] Executive Team member SDG&E Linh‐Chi Hua [email protected] Jim Tello [email protected] Program Manager, Management Team, manages and coordinates all Partnership activities in SDG&E territory Account Representative, communicates with campuses about future projects and obtains updates on existing projects Greg Lawless [email protected] Executive Team member Page 11 of 48
2013-14 UC/CSU/IOU Information Package
UCOP Dirk van Ulden [email protected] Program Manager, Management Team, oversees project review and resource allocation for UC Matthew St. Clair [email protected] Training & Education Team Lead John Rolle [email protected] Manages SEP ID allocation and SEP Program analysis and reporting Clif Bowen [email protected] Coordinates program financing and manages program financial portfolio George Getgen [email protected] Executive Team member CSUCO Lindsey Rowell [email protected] Program Manager, Management Team, oversees project review and resource allocation for CSU Michael Clemson [email protected] Program management, administrative, & scheduling support Len Pettis [email protected] Executive Team member EMCOR Marc Theobald [email protected]> PG&E due diligence reviewer Sterrett Consulting Richard Sterrett [email protected] SCE and SCG due diligence reviewer, T&E Team Newcomb Anderson McCormick Andrew Meiman [email protected] Overall Program Manager and Management Team Chair Mike Anderson [email protected] Principal, Lead Engineer & technical resource Kelly Gallo [email protected] Program management support, P6 management & project scheduling Eric Xu [email protected] Program management, administrative, & scheduling support Joshua Babcock [email protected] Program administrative support Page 12 of 48
2013-14 UC/CSU/IOU Information Package
APPENDICES
APPENDIX A: SUPPORTING DOCUMENTS AND GUIDELINES
APPENDIX B: PROJECT AGREEMENT AND PAYMENT ASSIGNMENT CLAUSES
APPENDIX C: PRIMAVERA P6 2013-2014 SCHEDULING PLAN
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2013-14 UC/CSU/IOU Information Package
Appendix A
Supporting Documents and Guidelines
Document descriptions are below and attachments enclosed on the following pages.
•
Mandatory Milestone Descriptions
This table provides the list of milestones that are used to track project status. In
order to enable cross-cutting program reporting, Retrofit, MBCx, and New
Construction projects all share common milestones, which are embedded in
Primavera schedule templates developed for projects. However, the detailed
descriptions of each milestone will vary across different project types. The
explanation of the significance of each milestone for each project type is also
provided in the attached table.
•
MBCx Project Requirements
This attachment provides guidance on the MBCx Project monitoring timelines.
•
Due Diligence Requirements
The appropriate IOU conducts the CPUC-mandated due diligence to verify measure
savings and cost estimates and ensure program eligibility and other requirements
are met.
For retrofit projects, a third party or IOU engineer will inspect each project site before
and after implementation. MBCx projects typically do not require site inspections,
although they may be inspected at the utility’s option. MBCx applications and final
reports are subject to engineering review.
In order to make the verification process as efficient and cost-effective as possible,
the following should be provided by the campus with applications, ahead of the
actual inspection.
o
Pre-installation inspection:
-
o
Existing equipment specifics (including manufacturer, model, and
operating hours)
Proposed replacement equipment specifics (including manufacturer,
model, operating hours, and installation counts)
Supporting calculations and/or energy modeling software
reports/models that are transparent, repeatable and state valid
assumptions
Post-installation inspection:
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2013-14 UC/CSU/IOU Information Package
-
Installed equipment specifics (including manufacturer, model,
operating hours, and installation counts)
Supporting calculations that are transparent, repeatable and state
valid assumptions
Invoices documenting total project cost, itemized for parts and labor
as it relates to the project.
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2013-14 UC/CSU/IOU Information Package
UC/CSU/IOU Energy Efficiency Partnership 2013-2014
Mandatory Milestones
No.
Process Component
Detailed explanation
MBCx Projects
Retrofit Projects
Savings By Design
Phase I: Definition/Scope
1
2
Start Project
Initial milestone representing decision to pursue a given project
Initial milestone representing decision to pursue a given project Initial milestone representing decision to pursue a given project
and start project-specific effort; Campus sends a "Participation
and start project-specific effort
and start project-specific effort
Letter/Letter of Interest" to IOU
Finish Project Definition/Scope
Perform initial site assesment; evaluate building systems and
Develop energy savings projections, project budget, and
existing metering capabilities; identify problem areas; develop Initial meeting with campus, IOU represenatative, and technical
schedule. Complete when Project defined enough to prepate a preliminary energy savings projections, project budget, and
support staff to define project parameters and determine
defensible application
schedule. Complete when Project defined enough to prepare a appropriate incentive path.
defensible application
Submit design analysis report to IOU (for Design Team
Incentive)
3
Submit Application
Finalize and submit Retrofit Project Form B to IOU, after
CSUCO/UCOP review
Finalize and submit MBCx Project Form C to IOU, after
CSUCO/UCOP review
If Design Assistance is requested, IOU consultant will perform
detailed energy efficient design, energy simulations, and lifecycle costs analysis
Phase II: Review
4
Finish IOU Review
IOU Performs Due Diligence and site visit
IOU Performs Due Diligence, site visit not typically required
IOU provides varrying levels of design review (Note: If IOU
performs detailed energy design analysis, campus can still
receive financial incentives but design team is ineligible for
design team incentives)
5
6
7
Management Team Approval
IOU Send Project Agreement (RPCP)
Campus Sign & Return Project Agreement
Partnership Management Team approves reviewed project
IOU sends project agreement to campus
Campus signs and returns agreement
Partnership Management Team approves reviewed project
IOU sends project agreement to campus
Campus signs and returns agreement
Partnership Management Team approves reviewed project
IOU sends project agreement to campus
Campus signs and returns agreement
Includes procurement of Design
Engineer/Contractor/Implementor if necessary. Complete
Design specifications to the level of detail necessary given
procurement approach
Meters Installed, 3 months of baseline data collected, &
Findings Log Complete
Design specifications, life-cycle cost analyses, and construction
schedule are complete
Begin project construction/measure implementation
Begin Implementation of identified measures
Begin Construction
Complete when long lead items are on site
Complete when long lead items are on site
Complete when long lead items are on site
11 Finish Contruction/Implementation
All measures installed and operational.
All measures installed and operational. 3 months of postimplementation data collected.
Contruction is "susbstantially complete"
12 Notify IOU of Finished Contstruction/Implementation
Submit Project Completion Form (Form E)
Submit final documentation, including Summary Results (Form
Arrange for an on-site verification with IOU
D), Final Report narrative, and Systems Manual
Phase III: Design/Plan
8
Finish Design/Plan
Phase IV: Implementation
9
Start Construction/Implementation
10 Long Lead Items On Site
Phase V: Verification & Payment
13 Finish IOU Verification
IOU or their techinical consultant performs site inpsection; total
IOU or their techinical consultant performs post-installation site IOU or their techinical consultant performs review and approval
incentive may be changed to reflect final projected savings
inpsection and verification
of Summary Results and Final Report
after construction and revised energy simulations
14 Submit Invoice
15 Payment/Project Complete
Send invoice to IOU for 100% Incentive Payment
IOU records project as "Paid" and books savings
Send invoice to IOU for 100% Incentive Payment
IOU records project as "Paid" and books savings
Send invoice to IOU for 100% Incentive Payment
IOU records project as "Paid" and books savings
= Campus Responsibility
= IOU Responsibility
Milestones_2013-14_v1
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Newcomb|Anderson|McCormick
MBCx Project Requirements
Monitoring Based Commissioning (MBCx) Program
2013-2014 Higher Education / Investor Owned Utility Partnership Programs
January 2013
Monitoring Based Commissioning
The Higher Education / IOU programs support MBCx for individual buildings or multiple buildings at UC,
CSU and CCC campuses. MBCx is a unique combination of building monitoring and commissioning.
The monitoring supports the commissioning effort by providing a diagnostic tool, as well as by
documenting energy savings in the near term and increasing the persistence of those savings over the
long term.
The MBCx process includes the following steps:
•
•
•
•
•
•
•
•
•
•
•
•
Use a benchmarking process to select the best candidate buildings for MBCx.
Apply to the Partnership for project approval.
Install whole building meters to accurately establish the baseline energy use of the buildings.
Perform functional testing to identify basic operating problems.
Log the energy use and key EMS points in a database per program guidelines.
Utilize physical investigation, control sequence review and database analysis to identify and
evaluate opportunities to improve the energy efficiency of the building.
Document potential operational and capital modifications to reduce electricity and gas use.
Implement low and no cost modifications.
Measure actual energy savings per program guidelines and project annual savings.
Document the process in a report and receive Partnership incentive.
Perform ongoing monitoring to ensure the persistence of the savings in future years.
Implement the capital modifications through future funding.
This work can be done by the campus in house, or portions of it can be contracted to an MBCx agent. If
an MBCx agent is used, training of campus personnel must be included in the work.
This Minimum Program Requirements document describes the basic steps necessary for the
implementation of these projects.
Campus Eligibility
The campus should take either electricity or natural gas service from an Investor Owned Utility to qualify
for the Higher Education / IOU MBCx Program. The campus may buy commodity electricity or gas from a
supplier other than the IOU. The campus can house a cogeneration plant if it does not sell excess power
to the utility, or a PV or other renewable plant that is net metered.
Commitment
The campus must commit to implement all recommended no and low cost measures from the MBCx
evaluation that it agrees are feasible.
The campus must measure pre and post implementation energy use to provide solid documentation of
annual energy savings. The Program incentive will be based on this measured savings.
2013-14 MBCx Project Requirements
1
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2013-14 UC/CSU/IOU Information Package
Application
The campus submits the program application showing building area, building function, and current
baseline metered or estimated energy use. This includes electricity and natural gas entering the building,
as well as steam, hot water and chilled water delivered to the building from a central plant. Additional
metering may be necessary if there are other energy flows, such as chilled water supply to other facilities.
The campus should select buildings with high energy use intensity relative to other buildings on campus,
or relative to other buildings which serve similar functions. Select buildings which meet other program
requirements, such as no demolition or significant reconstruction planned for the next 10 years, basic
HVAC and lighting equipment is in operational condition, no other energy projects are currently being
implemented, and the building air handlers and plant are controlled by direct digital controls.
The campus should provide a realistic schedule breakdown for implementation of the project.
Metering
Implement an M&V plan to install whole building metering to measure all electric, gas, steam, hot water
and chilled water inputs to the building. Campuses should also consider metering domestic water for
1
comprehensiveness. Use existing meters as available, with new pulse outputs if necessary. The meters
should automatically communicate interval energy use (using hourly or smaller intervals) to a front end
storage device in real time. Install submeters as necessary to break out particular equipment energy use.
Calibrate all new and existing meters. Small energy flows, such as Bunsen burner gas, do not need to be
measured.
Define the necessary periods of time to collect adjusted baseline and post implementation energy use to
allow accurate projection of annual building energy use for the adjusted baseline and for the post
implementation energy use. Refer to the 2013-2014 Higher Education / IOU Partnership MBCx
Measurement Protocol Guidance document for specific requirements.
For MBCx projects at central plants, the whole building metering requirement includes energy streams
entering and leaving the plant so that overall efficiency can be evaluated.
Database Program
Implement a database program specifically designed for the tracking and evaluation of energy use meters
and EMS points. The program should have the ultimate capability to log, store and manipulate energy
use information for every major building on campus for at least 10 years. These capabilities are beyond
the capacity of many energy management systems.
The system should have the ability to communicate with existing campus energy management systems to
allow logging of points or virtual points from the EMS for use in the database program. The program will
allow multiple ways to view and display data, including with data visualization software.
Evaluation
Perform functional testing for the major mechanical equipment in the building. Identify deficiencies in
operations and correct deficiencies to bring building up to a minimal operating point. Utilize the findings
from the functional testing and evaluations of the energy use load profile and EMS point logs as the basis
for identifying ways to improve the efficiency of the building. Project cost and savings for recommended
measures. A report of findings is presented to the campus for its approval.
1
The CPUC and Utilities are conducting pilot water-energy programs. Eligibility of water-energy savings for
Partnership incentives is subject to the guidance provided by CPUC.
2013-14 MBCx Project Requirements
2
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2013-14 UC/CSU/IOU Information Package
Implementation
The campus implements the low and no cost measures evaluated in the report.
Reporting
Follow the M&V plan to create the post implementation energy use. Subtract the post implementation
energy use from the Adjusted Baseline to calculate annual energy savings.
Report these results in the program spreadsheet to document energy savings, including a comparison of
savings with original program commitments.
.
Documentation
Document the MBCx process through the reporting procedures outlined in the enclosed MBCx Report
Components.
Ongoing
Program the database to evaluate data collected in the following years to alarm operators when energy
use patterns or other indicators show that operations have changed or that energy use is drifting up.
Training
Train campus operators in the revised sequences of operation and monitoring systems.
2013-14 MBCx Project Requirements
3
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2013-14 MBCx Project Requirements
4
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2013-14 UC/CSU/IOU Information Package
List of Attachments
Attachment 1 - Recommended MBCx Process Schedule ........................................................... 6
Attachment 2 - MBCx Report Components ................................................................................ 8
Attachment 3 - Selection Guidelines for MBCx Sites .................................................................12
Attachment 4 - General Types of Building Systems to be Investigated ......................................13
Attachment 5 - Typical Measures ..............................................................................................14
Attachment 6 - Measurement Protocol Guidelines ....................................................................15
Attachment 7 - Definitions .........................................................................................................17
Attachment 8 - DEER Demand Definition ..................................................................................18
Attachment 9 – Selection Guidelines for Metering, Communications, and Data Storage ...........20
2013-14 MBCx Project Requirements
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Attachment 1
Recommended MBCx Process Schedule
Item
Planning Phase
Use a benchmarking process to select the
best candidate buildings for MBCx (optional
for CSU and CCC, but recommended)
Submit Form C-MBCx Project Application for
best candidate buildings
Project approval from Partnership
Management Team
Investigation and Implementation Phase
Provider performs initial site investigations
Install whole building meters to accurately
establish the baseline energy use of the
building(s). Log energy use and key EMS
parameters in a database. Ensure that
meters and sensors are calibrated correctly.
See Attachment 6 for detailed requirements
for baseline measurements.
Perform pre-functional testing to identify
basic operating problems. Analyze energy
and EMS database to identify operational and
capital modifications to reduce electricity and
gas use, and electricity demand.
Campus Delivers MBCx
Baseline/Findings Report to IOU.
See Attachment 2 for report components.
Campus emails list of measures from MBCx
Initiation/Findings Report that will be
implemented to IOU
Implementation of selected measures
Post-functional testing of modified systems
Document remaining improvement
opportunities
Measure post-implementation energy use.
Normalize data and extrapolate to show
annual energy savings achieved.
Suggested
Timeframe/Duration
Deliverable
Partnership
Report
Form
Prior to application for
MBCx Incentive
Form C.1
(optional)
Form C
Baseline data should be
collected for at least 3
months. Prior collected
trending data can be used if
available.
Prior to generation of MBCx
Baseline/Findings Report
Approximately 4 months
from Partnership approval
(IOU to provide comment,
but approval not required to
proceed)
One week from delivery of
MBCx Baseline/Findings
Report
Measure implementation
period can last up to 3
months
Report
email
Post-implementation data
should be collected for at
least 3 months.
See Attachment 6 for detailed requirements
for post-implementation measurements.
2013-14 MBCx Project Requirements
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2013-14 UC/CSU/IOU Information Package
Item
Closeout Phase
Campus delivers Draft MBCx Final Report
and to IOU
See Attachment 2 for outline.
Campus delivers Final MBCx Final Report to
IOU
Provider conducts MBCx Training for
Campus (records of Training Sessions to be
included in MBCx Systems Manual).
Provider delivers MBCx Systems Manual to
Campus. Campus notifies IOU of receipt of
Manual.
See Attachment 2 for outline
Campus submits Form D-MBCx Summary
Report to IOU
Campus receives MBCx Incentive Payment
2013-14 MBCx Project Requirements
Suggested
Timeframe/Duration
Approximately 10 months
from IOU acceptance of
Form C. IOU to review and
comment.
Deliverable
Partnership
Report
Form
Report
Report
Report
IOU to Review and Approve
Form D
Approximately 11 months
from IOU Acceptance of
Form C
7
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Attachment 2
MBCx Report Components
1. MBCx Baseline/Findings Report
1.1. Introduction
Include summary of all projected costs, savings, and incentives.
Campus benchmark ranking and bar chart of actual data compared to other campuses;
building benchmark data if available
1.2. Facility Description
Area, age, function, schedule, contacts, operational requirements (schedules,
occupancy, etc.)
Available and missing documentation identified
1.3. Scope of Services
Basic MBCx scope and systems being evaluated
Description of existing controls and trending capacities
Description of new monitoring capabilities and/or control points to be added
1.4. Known issues, improvement opportunities, and potential MBCx measures identified at
this stage. Include projected costs and savings, anticipated incentive.
Summary Table of Proposed Measures, including projected savings, costs, expected
incentives
Discussion of Analysis of the Potential MBCx Measures and Savings Projections
1.5. Historical Energy Use
Annual Energy Use and Costs to Campus
1.6. MBCx Plan / Measurement and Verification Plan
1.6.1. Monitoring objectives and requirements
1.6.2. Identify measurement points and planned duration of data collection
1.6.3. MBCx Process
1.6.4. Roles and Responsibilities
1.6.5. Project Schedule
1.6.6. Pre-Functional Test Plan
1.6.7. Functional Test Plan
1.6.8. Operator Training Plan
1.6.9. (Optional Section) Other, non-whole-building M&V methods to be utilized
1.6.10. Plans for M&V Data Analysis (e.g., extrapolation, normalization, adjustment)
1.7. Baseline Report
1.7.1. Baseline system/equipment meter data gathering plan and data summary for
each measure. Include the revenue meter numbers that savings will accrue to.
1.7.2. Discussion of baseline system/equipment data analysis
1.7.3. Assessment and proposed solutions
1.7.4. Assessment and analysis of whole-building metering data, if not included in
1.7.2.
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Appendices
MBCx Kickoff Meeting Minutes
Initial Project Deficiency and Resolution Log
Name of System or Equipment
Description of Finding, Deficiency or Problem
Date Noted
Recommended Solution
Estimated Cost of Correction
Status of Implementation
Actual Cost of Correction
Verification of Implementation
Conclusion Date
Baseline Data and Analysis files on CD or similar format
2013-14 MBCx Project Requirements
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2. MBCx Final Report
2.1. Executive Summary
2.2. MBCx Findings/Initiation Report, including baseline analysis (updated if required)
2.3. As-installed report
2.3.1. Installed energy conservation measures: describe in detail including sequence
modifications
2.3.2. Discussion of corrected baseline (if necessary)
2.3.3. As-installed system/equipment metering data gathering plan and data summary
2.3.4. Discussion of energy savings calculations for each measure or package of
measures & savings table
2.3.5. Provide actual field data that savings are based upon (include whole building
interval data when available)
2.3.6. ECM persistence recommendations
2.4. Discussion of operator training activities
2.5. Discussion of final findings log
2.6. Additional goals and recommendations
2.7. Remaining improvement opportunities
2.8. List any retrofit project identified as a result of the MBCx process
Appendices
Initial Project Deficiency and Resolution Log (from time of Baseline
Measurements)
Final Project Deficiency and Resolution Log
Pre- and Post-Implementation Trend Data and Energy Savings Calculations
(Include actual data and post-processed files on CD, DVD, or FTP)
All MBCx Team Meeting Minutes
Training Session Attendance Records and Materials
2013-14 MBCx Project Requirements
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3. MBCx Systems Manual
3.1. MBCx Final Report
3.2. Alarm set points
3.3. Available monitoring points and active trending capabilities
3.4. Control graphics or diagrams
3.5. O&M plan
3.6. Ongoing diagnostics
3.7. M&V Plan
3.7.1. General building or plant info & Design intent (current facility requirements)
3.7.2. System diagram and descriptions
3.7.3. Equipment schedules & control sequences (this includes setpoints)
3.7.4. Available monitoring points and recommended trend groups
3.7.5. ECM persistence recommendations
3.7.6. Updated findings log and action plan
3.7.7. Updated benchmarking and baseline data
3.7.8. Operator training plans and records
3.7.9. Plans for Recommissioning to maintain persistence (15 years).
3.7.10. Summary of available as-built records & documentation
2013-14 MBCx Project Requirements
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Attachment 3
Selection Guidelines for MBCx Sites
The following criteria should be used when selecting good candidate sites for MBCx projects:
•
•
•
•
•
Buildings should have 25,000 square feet of conditioned space or larger. Clusters of
multiple, similar buildings located near each other may be considered in order to
increase the footprint impacted by MBCx
Buildings should have some type of mechanical air-conditioning; either served by DX
units, dedicated chillers, or chilled water from a central plant.
Select buildings with high suspected baseline energy use
o Buildings with laboratories using fume-hoods, or other spaces requiring elevated
ventilation
o Buildings with data centers
o Buildings with extended operating hours and/or dense occupancy
o Where pre-existing metering exists, any building shown to exhibit above average
use per square foot
The MBCx process can be applied to central plants, when there are suspected energy
savings opportunities there. Monitoring will need to be applied to the central plant’s
energy outputs (chilled water, hot water, steam) as well as its inputs.
Buildings should have functioning control systems such that energy conservation
measures can be implemented and expected to persist.
Conversely, the following types of sites make poor candidates for MBCx projects:
•
•
•
•
•
•
•
•
Small buildings
Buildings with limited annual operating hours
Buildings with low occupancy
Buildings that are only served by heating and ventilation (or evaporative cooling), with no
mechanical air conditioning
Buildings with non-functioning control systems
Buildings already operating efficiently, with low energy use intensities (kWh/yr/sf, th/yr/sf)
Buildings with strict operating requirements, that would prevent modifications being
made for efficiency purposes
Buildings with upcoming major renovations
2013-14 MBCx Project Requirements
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Attachment 4
General Types of Building Systems to be Investigated
Central Plant(s) including the following general types of equipment:
• Chillers
• Cooling Towers
• Boilers
• Pumps
• Control Systems including VFDs and sequences of control
• Waterside Economizers
Central Air Handler(s)
• Fans
• Chilled water coils and valves
• Hot water coils and valves
• Dampers
• Control Systems, including VFDs, Outside Air Economizer and other sequences of control
Zonal HVAC
• Depending upon the number of zones, zonal equipment may initially be evaluated by Provider by
sampling, and the extent of problems will determine whether all zones need to be evaluated and
whether any discovered problems are assumed to be global, and that solutions may be applied
globally (“Global” as used here means similar units serving similar types of zones)
• HVAC delivery to the Space (air and/or water distribution, whether dual duct, VAV terminals with
re-heat, hydronic, etc.)
• Control Systems and sequences of control for HVAC delivery and zonal temperature control
Major Unitary Systems
• Rooftop Package Units (15 Tons or over)
• Controls
Lighting Systems
• Interior Lighting Controls
• Exterior Lighting Controls
Refrigeration Systems
• Controls
Domestic Hot Water Systems
• Heaters/Boilers
• Controls
Process Controls
2013-14 MBCx Project Requirements
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Attachment 5
Typical Measures
A wide range of energy efficiency measures may be implemented under the Program. Most commonly,
energy efficiency measures will apply to the following system components: air handlers, chillers, cooling
towers, economizers, boilers, lighting, and controls. While measures will be determined on a site-by-site
basis, the Program's common MBCx measures include:
•
•
•
•
•
•
•
•
Scheduled Loads
o Equipment Scheduling: Time of Day
o Equipment Scheduling: Optimum Start-Stop
o Equipment Scheduling: Lighting Controls
Economizer/Outside Air Loads
o Economizer Operation: Inadequate Free Cooling
o Over-Ventilation
o Demand Controlled Ventilation
Control Problems
o Simultaneous Heating and Cooling
o Sensor/Thermostat Calibration and/or Optimal Relocation
o Hunting and Loop Tuning
o Damper/Valve Actuator Calibration
o Zone Rebalancing
Controls: Setpoint Changes
o Duct Static Pressure Setpoint
o Piping Differential Pressure Setpoint
o Reduction of VAV Box Minimum Setpoint
o Implementation/Adjustment of Heating/Cooling, and Occupied/Unoccupied Space
Temperature Setpoints
Controls: Reset Schedules
o HW Supply Temperature Reset or HW Plant Scheduling
o CHW Supply Temperature Reset
o CW Supply Reset for Chiller Efficiency Optimization (for Newer VFD Chillers)
o Supply Air Temperature Reset: Cooling and Heating
o Duct Static Pressure Reset
Equipment Efficiency Improvements / Load Reduction
o De-Lamping of Over-Lit Spaces
o Pump Discharge Throttled, Over-Pumping and Low Delta T–Trim Impeller
Variable Frequency Drives (VFD)
o VFD Retrofit – Fans
o VFD Retrofit - Pumps
Equipment Maintenance
o Leaking Valves (hot water or chilled water valves)
o Actuator / Damper Operation
The goal of the MBCx program is to implement the following types of measures:
• Fix problems with existing controls.
• Enhance the control and operation of existing equipment.
• Make limited repairs/upgrades to existing equipment to make it run more efficiently.
Recommendations to improve the facility performance, such as indoor air quality issues, should be noted
in the MBCx Final Draft Report even if there are no energy savings associated with them. Minimum
ventilation requirements must be maintained per code.
2013-14 MBCx Project Requirements
14
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Attachment 6
Measurement Protocol Guidelines
MBCx (Monitoring Based Commissioning)
2013-2014 Higher Education/ IOU Partnership
MBCx projects should quantify energy savings through procedures in accordance with IPMVP. The
2
preferred IPMVP approach is the Option C – Whole Building method, although other Options can be
used with justification. The use of alternative IMPVP Options does not eliminate the need for whole
building metering of all utilities.
The following specific accommodations are required for the use of Option C in the Partnership program:
•
Typical Savings: Expected building energy savings should typically be more than 5% of the
base-year energy use.
•
Independent Variables: In order to establish and adjust baseline energy use, the following
variables should be tracked at a minimum:
o
o
o
Outside Air temperatures - hourly or daily average data
Building operating hours (e.g., weekday hours and weekend hours for both in-session
and out-of-session periods)
Occupancy – whether the university is in-session or out-of-session (separate regression
models may need to be developed for these periods)
Additionally, data for potential special adjustments should also be captured, including:
o
o
•
Major changes in building plug loads (e.g., a computer monitor upgrade project)
Any batch processing occurring and associated hours
Measurement Period:
Minimum Measurement Period to Establish Baseline
kWh,
kW
Buildings without pre-existing
metering
(metering capability to be
installed with MBCx project).
Three consecutive months of
whole building interval electric
data (and CHW if served by plant
not on bldg meter) not including
January or July. Annualized using
independent variables above.
Buildings with pre-existing
metering or building level
monthly records of all main
energy uses (metering
capability to be upgraded
with MBCx project).
Four weeks of whole building
interval electric data (and
CHW if served by plant not
on bldg meter), including at
least two weeks at full
occupancy. Annualized by
reconciling with one year
historical usage data.
Buildings with preexisting metering and full
trending capability.
Baseline may be
established with at least
three consecutive months
excluding January and July
of existing data from preexisting energy information
system. Annualized using
above independent
variables if necessary.
2
International Performance Measurement and Verification Protocol (IPMVP). See Volume I “Concepts
and Options for Determining Energy and Water Savings”
2013-14 MBCx Project Requirements
15
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Gas,
Hot
Water,
Steam
Three consecutive months of
whole building interval gas, (and
HW and steam if served by plant
not on bldg meter) not including
January or July. Annualized using
independent variables above.
Four weeks of whole building
interval gas, (and HW and
steam if served by plant not
on bldg meter) from either fall
or spring season, including at
least two weeks at full
occupancy. Annualized by
reconciling with one year
historical usage data.
Baseline may be
established with at least
three consecutive months
excluding January and July
of existing data from preexisting energy information
system. Annualized using
above independent
variables if necessary.
After MBCx measure implementation, the savings reporting period should be at least three months as in
the first column above, and ideally in the season opposite the baseline (i.e., if baseline established in the
spring, post-implementation measurement period in the fall).
2013-14 MBCx Project Requirements
16
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Attachment 7
Definitions
1) Monitoring Based Commissioning (MBCx): A systematic process for optimizing an existing
building’s performance by identifying operational deficiencies and making necessary
adjustments to correct the system. Emphasis on whole building metering, data base
analysis and storage of energy records, long term monitoring of projects.
2) Campus:
Program
Applicant for the Higher Education / IOU Monitoring Based Commissioning
3) MBCx Provider: Consultant hired by the campus to perform Monitoring Based
Commissioning Services
4) IPMVP: International Performance Measurement and Verification Protocol
5) Pre-functional Test: Test that evaluates the dynamic function and operation of equipment
and systems using manual or automated monitoring methods and either passive
observation or active testing of operation.
6) Functional Test: The assessment of the system’s ability to perform within the parameters
described in the design.
7) Peak Demand: the average grid level impact for a measure between 2 p.m. and 5 p.m.
during the three consecutive weekday periods containing the weekday with the hottest
temperature of the year. Refer to DEER Peak Demand definition, Attachment 7.
2013-14 MBCx Project Requirements
17
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Attachment 8
DEER Demand Definition
DEER
Peak Demand Definition
Max Demand (DEER): For weather dependent measures, the peak demand
definition used in the 2005 Database for Energy Efficiency Resources (DEER) update is as follows:
DEER Demand Definition
- Average demand reduction over a nine hour period for the installed measure
- 2 pm - 5 pm
- 3 consecutive weekday period containing the highest temperature of the year.
Adobe Acrobat
Document
The dates and associated weather bin data from TMY weather data are
summarized below for use in calculations. If using eQUEST or other DOE2 software, these defniitions
may already be incorporated. For additional explanation, the full details can be found in the attached
pdf document. Note that a different set of maximum temperature hours can be used for educational facilities.
CA Climate Zones
Adobe Acrobat
Document
The following are the wet and dry bulb temperatures for the Maximum Demand hours in the eQUEST weather files.
The average wet and dry bulb temperature for these nine hours is calculated for each Climate Zone.
CZ01
30-Sep
1-Oct
CZ09
2-Oct
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
61
62
61
67
69
67
62
61
59
74
71
66
57
55
56
60
56
56
59
65
23-Sep
24-Sep
23-Jul
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
69
68
69
96
96
94
74
74
73
102
100
94
66
64
62
86
82
77
69
92
CZ10
24-Jul
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
65
64
63
98
95
93
69
69
69
99
97
94
65
65
64
92
91
83
66
94
12-Aug
13-Aug
18-Jul
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
66
68
68
98
99
95
67
67
67
104
103
99
71
70
69
101
96
93
68
99
21-Aug
Averages
Hour
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
67
66
64
80
79
75
67
66
64
84
82
79
68
68
65
78
78
74
66
79
22-Aug
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
64
64
64
96
97
94
65
65
64
99
99
95
67
67
66
100
101
97
65
98
Averages
Hour
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
73
74
72
87
86
83
73
73
71
94
90
86
75
75
75
86
86
82
73
87
22-Jul
23-Jul
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
64
64
64
90
92
92
67
67
69
99
101
101
74
72
72
102
103
100
68
98
Averages
Hour
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
65
63
62
84
82
81
58
55
55
84
82
80
60
59
58
77
71
71
59
79
30-Jul
31-Jul
Averages
Hour
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
63
65
63
98
98
96
67
69
67
101
101
99
74
72
71
105
106
104
68
101
CZ14
26-Sep
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
68
68
68
79
81
79
63
64
63
71
70
67
60
61
60
67
67
64
64
72
2013-14 MBCx Project Requirements
1-Aug
WB
(°F)
CZ06
25-Sep
Averages
DB
(°F)
CZ13
5-Sep
WB
(°F)
24-Sep
24-Jul
WB
(°F)
CZ05
4-Sep
Averages
DB
(°F)
CZ12
19-Jul
WB
(°F)
3-Sep
23-Aug
WB
(°F)
CZ04
18-Jul
Averages
DB
(°F)
CZ11
19-Jul
WB
(°F)
17-Jul
14-Aug
WB
(°F)
CZ03
17-Jul
Averages
DB
(°F)
CZ02
22-Jul
25-Sep
WB
(°F)
15-Jul
16-Jul
17-Jul
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
61
62
61
103
104
103
62
61
62
102
102
102
63
63
63
102
102
103
62
103
18
Page 34 of 48
January 14, 2013
2013-14 UC/CSU/IOU Information Package
CZ07
9-Sep
10-Sep
CZ15
11-Sep
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
72
70
71
81
78
78
69
70
69
80
82
79
64
58
58
84
70
67
67
78
9-Sep
10-Sep
24-Sep
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
67
66
66
108
106
105
65
66
65
108
108
104
67
66
64
111
110
107
66
107
CZ16
25-Sep
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
61
58
58
90
84
83
63
62
62
93
92
88
62
63
62
92
90
87
61
89
2013-14 MBCx Project Requirements
Averages
DB
(°F)
CZ08
23-Sep
11-Sep
WB
(°F)
19
Page 35 of 48
26-Aug
27-Aug
28-Aug
Averages
Hour
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
WB
(°F)
DB
(°F)
15
16
17
61
61
59
90
91
85
60
60
58
91
91
84
63
63
61
85
84
81
61
87
January 14, 2013
2013-14 UC/CSU/IOU Information Package
Attachment 9
Selection Guidelines for Metering, Communications, and Data Storage
A robust guide for selection of appropriate metering and data storage devices and analysis tools for use
under the MBCx Program can be found in the United States Federal Energy Management Program
(FEMP) document, Metering Best Practices: A Guide to Achieving Utility Resource Efficiency, October
2007. The most relevant information can be found in Chapter 5 “Metering Technologies”, Chapter 6
“Metering Communications and Data Storage”, and Chapter 7 “Data Analysis and Use”. This document
can be found online at either if the following locations:
http://www1.eere.energy.gov/femp/operations_maintenance/om_resources.html
http://www1.eere.energy.gov/femp/pdfs/mbpg.pdf (direct link)
Below are some relevant excerpted highlights from the FEMP document.
Electricity Metering
Advanced (solid state/digital) electric meters are shown to be an acceptable choice for MBCx purposes
on page 5.8.
Advanced (solid state/digital) Electric Meters: Different from mechanical/electro-mechanical
meters, advanced meters require no moving parts, rather they rely on sophisticated integrated
circuits with current and voltage transformers, on-board memory, and communication technology.
Advanced meters are those that have the capability to measure and record interval data (at least
hourly for electricity) and communicate the data to a remote location in a format that can be easily
integrated into an advanced metering system. These meters measure electrical demand (kW) over
a predetermined interval—commonly every 15 minutes to match utility billing intervals. Other
intervals (e.g., 1 minute, 5 minute, hourly) can be accessed and are useful for examining
equipment performance, trending, and start/stop characteristics. With availability and versatility of
advanced meters increasing and capital costs falling, these meters are quickly gaining market share
and acceptance.
Advanced meters can take a variety of shapes and sizes (also known as the meter “form factor”),
from the familiar circular socket-based style to an array of rack and panel-mount configurations.
Depending on the manufacturer and model, advanced meters have accuracies in the range of 0.2 to
3.0 percent, with most in the 0.2 to 0.5 percent range. Equipment costs for these meters can also
vary by manufacturer and features selected; typical advanced meter cost range from $1,000 to
$3,000.
Properly configured, advanced meters meet EPAct (hourly interval data with daily downloads) and
most models go well beyond with advanced features. Some of the more common features of
advanced meters are listed below:
•
Data storage and time-stamp capabilities – meters can record and store energy, demand, and
diagnostics in a time-series record with user selectable intervals.
•
Multiple modes of communication – most meters have capabilities from traditional phone
modem to networked connections and wireless options. In addition, some meters allow for
multiple communication options and include an ability to be a communications hub for other
devices such as gas or water metering devices.
2013-14 MBCx Project Requirements
20
Page 36 of 48
January 14, 2013
2013-14 UC/CSU/IOU Information Package
Natural Gas Metering
Selection criteria for natural gas meters are laid out in Table 5.1 on page 5.22.
Table 5.1.
Criteria
Accuracy
Turndown Ratio
Repeatability
Installation Ease
Pressure loss
Recalibration Needs
Capital Cost
Installed Cost
Maintenance Cost
Positive
Displacement
Good
10:1
Good
Easy
Medium
Infrequent
Low
Moderate
Low
Common Natural Gas Metering Technologies and Key Criteria
Orifice
Moderate
<5:1
Good
Easy
Moderate
Frequent
Low
Low
High
Venturi
Good
<5:1
Good
Moderate
Low
Infrequent
Moderate
Moderate
Moderate
Annubar
Good
10:1
Very Good
Easy
Low
Infrequent
Low
Low
Low
Turbine
Good
10:1
Low
Challenging
Moderate
Frequent
Moderate
Moderate
Moderate
Vortex Shedding
Good
20:1
Very Good
Moderate
Low
Infrequent
Moderate
Moderate
Low
Steam Metering
Selection criteria for natural steam meters are laid out in Table 5.2 on page 5.30.
Table 5.2.
Criteria
Accuracy
Turndown Ratio
Repeatability
Installation Ease
Pressure loss
Recalibration Needs
Capital Cost
Installed Cost
Maintenance Cost
Common Steam Metering Technologies and Key Criteria
Orifice
Moderate
<5:1
Good
Easy
Moderate
Frequent
Low
Low
High
Annubar
Good
5:1
Good
Easy
Low
Infrequent
Low
Low
Low
Turbine
Good
10:1
Low
Challenging
Moderate
Frequent
Moderate
Moderate
Moderate
Vortex Shedding
Good
20:1
Very Good
Moderate
Low
Infrequent
Moderate
Moderate
Low
Hot Water and Chilled Water Metering
Selection criteria for hot water and chilled water meters are laid out in Table 5.4 on page 5.50.
Table 5.4.
Criteria
Accuracy
Turndown Ratio
Repeatability
Installation Ease
Pressure loss
Recalibration Needs
Capital Cost
Installed Cost
Maintenance Cost
Positive
Displacement
Good
10:1
Good
Easy
Medium
Infrequent
Low
Moderate
Low
2013-14 MBCx Project Requirements
Common Water Metering Technologies and Key Criteria
Orifice
Moderate
<5:1
Good
Easy
Moderate
Frequent
Low
Low
High
Venturi
Good
<5:1
Good
Moderate
Low
Infrequent
Moderate
Moderate
Moderate
21
Page 37 of 48
Turbine
Good
10:1
Low
Challenging
Moderate
Frequent
Moderate
Moderate
Moderate
Vortex Shedding
Good
20:1
Very Good
Moderate
Low
Infrequent
Moderate
Moderate
Low
Ultrasonic
Dop/TT
Moderate
10:1 / 20:1
Good
Very Easy
None
Moderate
High
Low
Low
January 14, 2013
2013-14 UC/CSU/IOU Information Package
Appendix B
Project Agreement (“Campus Payment Form” or “CPF) & Payment Assignment Clauses
For the 2013-14 program cycle the Campus Payment Form (formally referred to as RPCP or
Project Agreement) will be used for both retrofit and MBCx type projects. This form serves as a
project-specific contractual agreement between the campus and the utility. Each agreement is
prepared with project-specific information by the appropriate IOU and signed by both parties. It
is backed by the Partnership Master Agreement. Incentive funds for the project are reserved as
a result of this agreement. The Campus Payment Form must be executed prior to campus
payment.
For all CSUCO and UCOP centrally financed projects, the Campus Payment Form must be
submitted with the utility-specific payment assignment clause as an attachment. Each utility has
its own payment assignment clause. This document directs payment from the utility to either
CSUCO or UCOP. For UCOP funded projects the attached payment assignment must
designate the payee as the Regents of the University of California. For CSUCO funded projects,
the attached payment assignment must designate the payee as the Trustees of the California
State University. The funds are then distributed internally based upon financial agreements
between the campus and CSUCO/UCOP.
A template Campus Payment Form and Payment Assignment Clauses for each IOU are
enclosed on the following pages.
Page 38 of 48
2013-14 UC/CSU/IOU Information Package
“CAMPUS PAYMENT FORM”
Retrofit and Monitoring Based Commissioning Projects
Approved 2013-14 Project Name:
Parties: <university and campus name> (University)
<utility name> (Utility)
Project Site Address:
University Business Address:
University Contact:
Telephone:
Facsimile:
E-mail:
Utility Contact:
Telephone:
Facsimile:
E-mail:
Approved 2013-14 Project Description and intended use:
Projected Completion Date:
Gross Estimated Energy Savings
KW: xx
KWh: yy
Therms: zz
Incentive Payment:
Invoice Procedures and Utility Payment Schedule:
Upon approval by the applicable Utility and execution of this Campus Payment Form, the Utility shall
return the fully executed Campus Payment Form to the University, through its applicable campus.
Thereafter, the University, through its campus, shall notify the Utility upon project completion using
Exhibit I-2 and then invoice the Utility for the Incentive Payment using the Project Invoice format
attached to the Master Agreement as Exhibit I-3 as follows:
100% of the Incentive Payment set forth above upon demonstration by the University, through its
campus, to the reasonable satisfaction of the Utility, that the Approved 2013-14 Project described
above has been installed, has been completed, is fully operational, and is ready for its intended
use including achievement of the energy savings as described in this Campus Payment Form.
Actual Incentive Payments will be based upon verified installed savings which may differ from
the estimated savings set forth above.
Page 39 of 48
2013-14 UC/CSU/IOU Information Package
The Utility shall pay the Incentive Payment to the University, through its campus or through the Office of
the President or Chancellor, within sixty (60) Calendar Days of the Utility’s receipt of an invoice
therefore, provided that the Approved 2013-14 Project and the invoice complies with this Campus
Payment Form and the terms and conditions of the Agreement to Jointly Deliver the 2010-2012
UC/CSU/IOU Energy Efficiency Partnership Program Between the Regents of the University of
California, The Board Of Trustees of the California State University, Pacific Gas & Electric Company,
San Diego Gas & Electric Company, Southern California Gas Company, and Southern California Edison
Company (“Master Agreement”), including any Addendum to that Master Agreement. All activities
performed, or obligations to be performed, pursuant to this Campus Payment Form are subject to the
terms of the Master Agreement, as amended.
The University shall invoice the Utility solely for Incentive Payments for the Approved 2013-14 Project
referenced in this Campus Payment Form. The campus shall provide the Utility with Project
information needed for Utility reports to the California Public Utilities Commission.
The Utility will make the applicable Incentive Payment, as set forth in Exhibit D of the Master
Agreement, to the University only after the appropriate documents have been submitted and approved
(Exhibit I-2 and I-3), and the appropriate inspections of the Project have been satisfactorily completed, in
accordance with the terms and conditions of the Master Agreement and the rules set forth in the
Nonresidential Retrofit – Demand Response Procedures Manual of the appropriate Utility(s) (or the
Utility’s equivalent manual for such programs) in place at the time of this agreement. Except as
otherwise agreed by the parties and subject to the provisions of Section 31 of the Master Agreement
(Force Majeure), the Utility reserves the right to terminate this Campus Payment Form agreement if the
project(s) approved herein is not installed and fully operational by a date which is sixty (60) Calendar
Days following the Projected Completion Date. Subject to Management Committee which shall not be
unreasonably withheld, the University reserves the right to update the Projected Completion Date to
accurately reflect construction schedules and request an amended Campus Payment Form. All projects
must be installed and fully operational by December 31, 2014 to receive Incentive Payments.
Authorized University Signatures:
Authorized Utility Signatures:
By:______________________________
By:______________________________
Print
Name:____________________________
Print
Name:____________________________
Title:_____________________________
Title: ___________________________
Date:______________________________
Date:_____________________________
Page 40 of 48
2013-14 UC/CSU/IOU Information Package
Pacific Gas & Electric (PG&E)
THIRD PARTY PAYMENT ASSIGNMENT CLAUSE
-- This document is to be attached to the Campus Payment Form –
Campus
Project Name/Number
Payment (Party receiving incentive OTHER THAN applicant)
CHECK SHOULD BE MADE PAYABLE TO:
Payee: Customer / Business Name
Telephone Number
Mailing Address
City
Contact Name
Title
Fax Number
State
ZIP
E-Mail
PAYMENT INFORMATION:
As the Applicant, I am authorizing this payment of my incentive to the third party named above and I understand that I will not
be receiving the incentive check. I also understand that my release of the payment to the third party does not exempt me from
the requirements outlined in the Application package.
Applicant Authorization: (Please Print Name)
Signature
Date
University:
Utility: Pacific Gas & Electric
By:______________________________
By:______________________________
Print
Name:____________________________
Print
Name:____________________________
Title: ___________________________
Title: ___________________________
Date:_____________________________
Date:_____________________________
Page 41 of 48
2013-14 UC/CSU/IOU Information Package
Southern California Edison (SCE)
THIRD PARTY PAYMENT ASSIGNMENT CLAUSE
-- This document is to be attached to the Campus Payment Form --
Campus
Project Name/Number
PAYMENT INFORMATION:
Please complete this document only if payment is going to someone other than the customer as indicated in
attached CPF.
I am authorizing this payment of my incentive to the third party named below and I understand that I will not be
receiving the incentive check from Southern California Edison. I understand that my release of the payment to the
third party does not exempt me from the requirements outlined in this agreement. I also understand that certain
account information, such as account number and rate information may be used by the third party named below as
required to resolve any issue pertaining to this incentive.
Payment Information
Name of Company
Federal Tax ID
Company Mailing Address
City/State
Company Telephone Number
Company Fax Number
Zip
University:
Utility: Southern California Edison
By:______________________________
By:______________________________
Print
Name:____________________________
Print
Name:____________________________
Title: ___________________________
Title: ___________________________
Date:_____________________________
Date:_____________________________
Page 42 of 48
2013-14 UC/CSU/IOU Information Package
Southern California Gas (SCG)
THIRD PARTY PAYMENT ASSIGNMENT CLAUSE
-- This document is to be attached to the Campus Payment Form --
Campus
Project Name/Number
PAYMENT INFORMATION:
Please complete this document only if payment is going to someone other than the customer as indicated in
attached CPF.
I am authorizing this payment of my incentive to the third party named below and I understand that I will not be
receiving the incentive check from Southern California Gas. I understand that my release of the payment to the third
party does not exempt me from the requirements outlined in this agreement. I also understand that certain account
information, such as account number and rate information may be used by the third party named below as required
to resolve any issue pertaining to this incentive.
Payment Information
Name of Company
Federal Tax ID
Company Mailing Address
City/State
Company Telephone Number
Company Fax Number
Zip
University:
Utility: Southern California Gas
By:______________________________
By:______________________________
Print
Name:____________________________
Print
Name:____________________________
Title: ___________________________
Title: ___________________________
Date:_____________________________
Date:_____________________________
Page 43 of 48
2013-14 UC/CSU/IOU Information Package
San Diego Gas & Electric (SDG&E)
THIRD PARTY PAYMENT ASSIGNMENT CLAUSE
-- This document is to be attached to the Campus Payment Form --
Campus
Project Name/Number
PAYMENT INFORMATION:
Please complete this document only if payment is going to someone other than the customer as indicated in
attached CPF.
I am authorizing this payment of my incentive to the third party named below and I understand that I will not be
receiving the incentive check from San Diego Gas & Electric. I understand that my release of the payment to the
third party does not exempt me from the requirements outlined in this agreement. I also understand that certain
account information, such as account number and rate information may be used by the third party named below as
required to resolve any issue pertaining to this incentive.
Payment Information
Name of Company
Federal Tax ID
Company Mailing Address
City/State
Company Telephone Number
Company Fax Number
Zip
University:
Utility: San Diego Gas & Electric
By:______________________________
By:______________________________
Print
Name:____________________________
Print
Name:____________________________
Title: ___________________________
Title: ___________________________
Date:_____________________________
Date:_____________________________
Page 44 of 48
2013-14 UC/CSU/IOU Information Package
Appendix C
Primavera P6 2013-2014 Scheduling Plan
For the 2013-14 Program Cycle campuses will be required to create and maintain detailed
project management schedules in P6 for projects over a certain size threshold (“Priority
Projects”). For projects below the size threshold, campuses will be required to create and
maintain simplified “reporting-level” schedules. An escalation process will be set-up, and after
failing to meet successive criteria to create and/or maintain quality schedules themselves,
UCOP will invoke a Direct Assistance provision. At that point, UCOP will provide a resource (the
“scheduling service”) to the campus to assist with their scheduling, and charge the campus for
providing that service.
Summary Design Parameters and Definitions
Applicability
Applies to all UC campuses and medical centers (both
referred to as “campuses” herein). Larger campuses may
apply responsibilities and consequences to two or three subgroups if distinctly different groups are responsible for
project delivery (e.g., capital projects vs. facilities).
Participation
Campus or sub-group may “opt-in” to the scheduling service
in early 2013. Or, if a campus or sub-group chooses to
maintain their own schedules initially, but fails to keep up
with requirements specified below, they will be enrolled in
Direct Assistance. Once participating in Direct Assistance,
all projects (whether over the size threshold or not) related
to that campus or sub-group will receive the scheduling
service for the remainder of the 2013-14 Program Cycle (the
“affected projects”).
Threshold for Priority Projects above $50K total incentive.
Projects ( i.e., require
full project schedule)
Cost and Funding
Once in Direct Assistance, cost of scheduling service will be
netted from campus project incentives. UCOP will provide
quarterly informational invoices to Direct Assistance
campuses for scheduling services. Campuses will be billed
by the hour for scheduling consultant’s time. A budget equal
to 5% of the incentive for all affected projects will be
established, and actual costs up to that budget amount will
be billed. UCOP will pay scheduling consultant monthly.
Schedule Submittal
Project applications will not be processed and will not be
and Update Process
considered submitted until the campus enters an acceptable
project schedule in P6. See Figure 1 below for application
submittal process flow.
Schedules must be updated at least monthly. Update
process described below.
Escalation Process
Scheduling infractions (detailed below) will result in notices
to the campus. The first two infractions will result in
warnings, which will be sent to the campus program staff as
well as executive contact. Upon the third infraction, the
campus or sub-group will be enrolled in Direct Assistance.
Page 45 of 48
2013-14 UC/CSU/IOU Information Package
Schedule Structure
Project schedules cover the full life-cycle of a project with the Partnership. The responsibility for
creating and maintaining the project schedule depends on the project phase. Campuses must
develop and maintain schedules only for the phases of work for which they have primary
responsibility, namely, the Phase III Design and Phase IV Implementation phases. All other
schedule phases will be maintained by the Partnership Program Consultant, Newcomb
Anderson McCormick (NAM). Initial schedules for Priority Projects must meet minimum criteria
to be considered acceptable.
Priority Project schedules must include, at a minimum, the milestones contained in the template
schedule (outlined in the Form B) and additional activity details with timeframes, including as
applicable:
-
Bidding and award activities (if project is contracted out)
Equipment and materials purchasing
Detailed tasks related to construction on a per measure basis
Required building or safety inspections
Known potential delays due to vacancy issues (i.e. seasonal issues with academic
calendar)
Deliverables required by contractors or in-house project management (i.e. calculations,
trend data, draft and final reports)
Priority Project activities longer than 20 working days shall be broken into smaller, more detailed
activities. This requirement does not apply to the trending periods of MBCx projects.
Schedule Update Process
Campuses must update all project schedules in the implementation phase on a monthly basis.
Updates for Priority Projects should naturally happen more frequently as campuses will be using
the tool for day-to-day project management activities. Consistent with the 2010-2012 program,
schedule updates in P6 must be made by the 15th of each month, or the next business day if the
15th falls on a weekend or holiday. NAM will continue to send a reminder to campuses a few
days prior to the 15th, requesting that they update their project schedules accordingly. On the
16th, or next business day, any project that has not been updated will be slipped to the current
date, automatically moving activity completion dates beyond those originally scheduled. Any
project not updated by the campus for two consecutive months will incur a scheduling infraction.
Schedule Imports
Campuses that already use a scheduling tool such as Microsoft Project or Primavera may
provide their original detailed project schedule to NAM to import into P6. After the initial import,
the campus is responsible for updating the Phase III Design and Phase IV Implementation
phases of their P6 schedule on a monthly basis. Any changes made the projects schedule (e.g.
additional activities) can be updated directly in P6 by the campus. Campuses relying on
schedule imports will work with NAM on details of the import process to ensure that program
milestones are included for reporting.
Page 46 of 48
2013-14 UC/CSU/IOU Information Package
Scheduling Infractions
Campuses will incur a scheduling infraction for each of the following conditions:
• Any project schedule not updated for two consecutive months
• Any project schedule where updates made are materially inaccurate
• For Priority Projects, schedule activities and milestones materially simplified mid-stream
in a way that renders the schedule unacceptable (i.e., it no longer meets the initial
minimum criteria described in the “Schedule Structure” section above)
• Campus, or sub-group, will be enrolled in Direct Assistance upon their third scheduling
infraction.
Page 47 of 48
2013-14 UC/CSU/IOU Information Package
Figure 1.
Project Application Submittal Process - Schedule Related Highlights
Page 48 of 48
2013-14 UC/CSU/IOU Information Package