***OUTREACH NOTICE*** Special Events Coordinator, GS-0301-7/9 Permanent, Full Time Grey Towers National Historic Site Milford, Pennsylvania The US Forest Service, Grey Towers National Historic Site is outreaching for a permanent, full- time, Special Events Coordinator GS-0301-7/9. The purpose of this Outreach Notice is to determine the potential applicant pool for this position and to establish the appropriate recruitment method and area of consideration for the advertisement (i.e. local, service-wide, government-wide). Responses received from this outreach notice will be used to make this determination. We are looking for a motivated, self-starting individual that takes pride in providing a quality visitor experience to join our team. The Vacancy Announcement is expected to be posted on www.usajobs.gov in mid-May to early June. This is not an application. Those interested will need to apply through usajobs.gov when the vacancy becomes available. To express interest in this position, please complete the attached voluntary Outreach Interest Form and return to Rebecca Philpot at [email protected] by close of business April 28, 2014. POSITION DESCRIPTION: This position serves as the Conference Coordinator for Grey Towers National Historic Site. The duty station for this position is at Grey Towers National Historic Site in Milford, Pennsylvania. Primary responsibilities involve providing a full range of logistical support work for conferences, workshops, meetings, and special events involving a wide variety of Grey Towers, Forest Service, interagency, partner and community programs of which some may be high profile. This includes planning, coordinating and executing tasks such as scheduling events, meeting and dining room set up, audio visual setup and operation, meal planning and caterer communications, conducting orientation briefings, and coordinating tours and programs for event attendees. The position also holds a government credit card with purchasing authority for food supplies and services and serves as a Unit Collection Officer and assists with arranging travel and lodging plans for on and off site event attendees as well as conducts market research to find selection of vendors and venues for catering options and provides administrative support for conference meeting management through the Center of Learning. The position works closely with program liaisons and other Grey Towers staff to ensure well executed meetings/events within safety guidelines and requires good organization and attention to detail, as well as strong communication, computer and customer service skills. Position requires dexterity, ability to work with minimal supervision and to follow safety procedures as well as some physical exertion such as prolonged standing, bending, crouching, stooping, stretching, and handling lightweight tools and equipment in setting up for various events. Incumbent must be able to lift and carry items up to 40 pounds with assistance, utilize step ladders and navigate stairways and uneven walkways and terrain. A valid state driver’s license is required as the position will be operating government vehicles and equipment. Work is performed both in and out of doors. Most indoor spaces are heated/air-conditioned. Some events, meetings and dining services take place outdoors in tents and open spaces on the historic grounds of Grey Towers which may require exposure to the elements, uneven slippery steps and walkways as well as minor dust, spiders, bats, insects, snakes, etc. This position is occasionally required to work long hours, evenings, and weekends depending on the event. Wear of the Forest Service uniform is required (government provided). Bargaining Unit Status: Eligible Relocation expenses and housing not provided DUTY STATION : This position is located in Milford, PA at Grey Towers National Historic Site. Grey Towers is the renovated ancestral home of Gifford Pinchot, first Chief of the Forest Service and two time governor of Pennsylvania. The 44 room historic mansion serves as a national conservation education and leadership center, with public programs that interpret the lives and conservation legacies of the Pinchot family and is nestled on 102 acres along with 4-5 associated historic outbuildings and 2 Forest Service visitor and office buildings. For more information on Grey Towers, please visit our website at http://www.fs.fed.us/gt Community Information: The surrounding area of Milford, PA and the Delaware River offers a multitude of outdoor recreational activities. Milford is a small community in Pike County located in northeastern PA, just north of the Delaware Water Gap National Recreation Area (National Park Service). It is known as an artistic community and is comprised of shops, galleries and restaurants. Most residents live in the surrounding communities, which are comprised of rural, forested lands or developments with single family homes. We are located about 1 hour from Scranton/Wilkes-Barre PA, two hours from mid-town Manhattan NY and three hours from Philadelphia PA. The Delaware Valley and Lake Wallenpaupack School Districts serve the community. For more information about Milford and the surrounding area, go to the following links: http://www.pikechamber.com/ or http://www.milfordpa.us/ Individuals needing additional information on duties of the position may contact Rebecca Philpot, Conference, Museum, and Space Program Manager, at 570-296-9679 or email: [email protected]. Interested applicants and those wishing to be notified of the Vacancy Announcement when it is available, please complete the enclosed Outreach Response form and email to [email protected] or fax to 570-296-9675 by April 28, 2014. OUTREACH RESPONSE FORM Special Events Coordinator GS-0301-7/9 Grey Towers National Historic Site Please submit by COB April 28, 2014 Name: E-mail Address: Mailing Address: Telephone Number: Are you currently a Federal employee? Yes_____ If Yes: No_____ Government Agency Employed with: __________________________________________ Type of Current Appointment: Permanent______ Temporary _____ Term ______ Other _____ Current Series and Grade: _____________________________________________ Current Position Title: _________________________________________________ If not a current permanent (career or career conditional) employee, are you eligible to be hired under any of the following special authorities? ___ Person with disabilities ___ Veterans readjustment ___ Disabled veteran w/ 30% compensable disability ___ Veterans employment opportunities act of 1998 ___ Former Peace Corps volunteer ___ Student career experience program ___ Other _________________________________ Briefly describe your background/experience: Thank you for your interest in our vacancy. The US Forest Service is an equal opportunity employer.