Special Events Coordinator, GS-0301-7/9
Permanent, Full Time
Grey Towers National Historic Site
Milford, Pennsylvania
The US Forest Service, Grey Towers National Historic Site is outreaching for a permanent, full- time,
Special Events Coordinator GS-0301-7/9. The purpose of this Outreach Notice is to determine the
potential applicant pool for this position and to establish the appropriate recruitment method and area
of consideration for the advertisement (i.e. local, service-wide, government-wide). Responses
received from this outreach notice will be used to make this determination. We are looking for a
motivated, self-starting individual that takes pride in providing a quality visitor experience to join our
team. The Vacancy Announcement is expected to be posted on www.usajobs.gov in mid-May to
early June. This is not an application. Those interested will need to apply through usajobs.gov when
the vacancy becomes available.
To express interest in this position, please complete the attached voluntary Outreach Interest Form
and return to Rebecca Philpot at [email protected] by close of business April 28, 2014.
This position serves as the Conference Coordinator for Grey Towers National Historic Site. The duty
station for this position is at Grey Towers National Historic Site in Milford, Pennsylvania. Primary
responsibilities involve providing a full range of logistical support work for conferences, workshops,
meetings, and special events involving a wide variety of Grey Towers, Forest Service, interagency,
partner and community programs of which some may be high profile. This includes planning,
coordinating and executing tasks such as scheduling events, meeting and dining room set up, audio
visual setup and operation, meal planning and caterer communications, conducting orientation
briefings, and coordinating tours and programs for event attendees.
The position also holds a government credit card with purchasing authority for food supplies and
services and serves as a Unit Collection Officer and assists with arranging travel and lodging plans
for on and off site event attendees as well as conducts market research to find selection of vendors
and venues for catering options and provides administrative support for conference meeting
management through the Center of Learning.
The position works closely with program liaisons and
other Grey Towers staff to ensure well executed meetings/events within safety guidelines and
requires good organization and attention to detail, as well as strong communication, computer and
customer service skills.
Position requires dexterity, ability to work with minimal supervision and to follow safety procedures as
well as some physical exertion such as prolonged standing, bending, crouching, stooping, stretching,
and handling lightweight tools and equipment in setting up for various events. Incumbent must be
able to lift and carry items up to 40 pounds with assistance, utilize step ladders and navigate
stairways and uneven walkways and terrain. A valid state driver’s license is required as the position
will be operating government vehicles and equipment.
Work is performed both in and out of doors. Most indoor spaces are heated/air-conditioned. Some
events, meetings and dining services take place outdoors in tents and open spaces on the historic
grounds of Grey Towers which may require exposure to the elements, uneven slippery steps and
walkways as well as minor dust, spiders, bats, insects, snakes, etc.
This position is occasionally required to work long hours, evenings, and weekends depending on the
Wear of the Forest Service uniform is required (government provided).
Bargaining Unit Status: Eligible
Relocation expenses and housing not provided
This position is located in Milford, PA at Grey Towers National Historic Site. Grey Towers is the
renovated ancestral home of Gifford Pinchot, first Chief of the Forest Service and two time governor
of Pennsylvania. The 44 room historic mansion serves as a national conservation education and
leadership center, with public programs that interpret the lives and conservation legacies of the
Pinchot family and is nestled on 102 acres along with 4-5 associated historic outbuildings and 2
Forest Service visitor and office buildings. For more information on Grey Towers, please visit our
website at http://www.fs.fed.us/gt
Community Information:
The surrounding area of Milford, PA and the Delaware River offers a multitude of outdoor recreational
activities. Milford is a small community in Pike County located in northeastern PA, just north of the
Delaware Water Gap National Recreation Area (National Park Service). It is known as an artistic
community and is comprised of shops, galleries and restaurants. Most residents live in the
surrounding communities, which are comprised of rural, forested lands or developments with single
family homes. We are located about 1 hour from Scranton/Wilkes-Barre PA, two hours from mid-town
Manhattan NY and three hours from Philadelphia PA. The Delaware Valley and Lake Wallenpaupack
School Districts serve the community.
For more information about Milford and the surrounding area, go to the following links:
http://www.pikechamber.com/ or http://www.milfordpa.us/
Individuals needing additional information on duties of the position may contact Rebecca Philpot,
Conference, Museum, and Space Program Manager, at 570-296-9679 or email: [email protected]
Interested applicants and those wishing to be notified of the Vacancy Announcement when it
is available, please complete the enclosed Outreach Response form and email to
[email protected] or fax to 570-296-9675 by April 28, 2014.
Special Events Coordinator
Grey Towers National Historic Site
Please submit by COB April 28, 2014
E-mail Address:
Mailing Address:
Telephone Number:
Are you currently a Federal employee? Yes_____
If Yes:
Government Agency Employed with: __________________________________________
Type of Current Appointment:
Permanent______ Temporary _____
Term ______
Other _____
Current Series and Grade: _____________________________________________
Current Position Title: _________________________________________________
If not a current permanent (career or career conditional) employee, are you eligible to be hired under any of the following
special authorities?
___ Person with disabilities
___ Veterans readjustment
___ Disabled veteran w/ 30% compensable disability
___ Veterans employment opportunities act of 1998
___ Former Peace Corps volunteer
___ Student career experience program
___ Other _________________________________
Briefly describe your background/experience:
Thank you for your interest in our vacancy. The US Forest Service is an equal opportunity employer.