NATIONAL INDIVIDUAL CONSULTANCY PROCUREMENT NOTICE Date: 20/11/2012 Country: Rwanda Location: MVK (Gasabo, Nyarugenge and Kicukiro Districts) Description of the assignment: MID- TERM REVIEW OF THE AGASEKE PROMOTION PROJECT Delivery address: Registry Unit, UNDP Rwanda, P.O. Box 445, 12 Avenue de l'Armée, Kigali, Rwanda, Attn: Head of Procurement Unit. Or to our secure email address: [email protected] not later than Monday 30 November 2012, Time: 12h00 - Kigali Rwanda local time. All interested and qualified National individual consultants may download the Individual Consultants Notice and Terms of Reference documents from UNDP Rwanda website at: http://www.undp.org/content/rwanda/en/home/operations/procurement/notices/ Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP Rwanda will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. 1|Page 1. BACKGROUND The Agaseke project is One-UN project which have been initiated to empower poor and vulnerable women from the City of Kigali and its suburbs and to provide them with skills for sustainable livelihoods. The Programme will also contribute to developing IBANGA Cooperative Union’s organizational, managerial, and marketing skills and as well as the sales capacities of the primary cooperatives. The first phase of the project began in 2007 as a partnership between the City of Kigali, Imbuto Foundation (Office of the First Lady), RDB (former RIEPA), and later with the One UN, which provides technical and financial support. The programme’s duration is 3 years from October 2010 with a total budget of USD 2,223,600. The programme has resulted in exchanging the socio-economic wellbeing of 2,000 previously poor and unskilled women of Agaseke cooperatives in the City of Kigali. The programme has also helped beneficiaries enhance their weaving and life skills (HIV and SGBV prevention, and human rights) as well as generate income (like kitchen gardens and Greenhouses). Participants have been facilitated with food rations during training period for six months. The project Objectives The overall objective of the project is to economically empower 2000 women and improve their livelihoods through weaving production and marketing. Specific objectives include: • • • • • To strengthen the skills of women participants in weaving production and access to markets; To build women’s capacity in business entrepreneurship; To create more employment and reduce poverty among women with low literacy level; To use the project as a tool to promote peace, unity and reconciliation. 2. Scope of Work: The scope of the evaluation for this project reflects the diverse range of activities as defined in the Project work plan. Three main elements to be evaluated are Delivery, Implementation and Finances. Each component will be evaluated using three criteria: effectiveness, efficiency and timeliness. 3. Methodology The appropriate methodology to be used will be suggested by the consultant in a proposal, but should, at the minimum, provide for adequate participation of key stakeholders in UN agencies and the City of KIGALI. It should also include a significant element of quantitative analysis, evidence based findings and an emphasis on making clear recommendations. 2|Page Obligation. The final reports should provide in English as other all reports and should include the following: Executive Summary A part from a comprehensive consultancy report, the Individual National Consultant is requested to produce a clear and well written three to five page summary bringing out the main findings and recommendations from the report highlighting the achievement of the Agaseke Promotion project, the situation of the beneficiaries before and so far in the project implementation and should clearly give the project way forward. This will guide the presentation for stakeholders’ workshop to validate the findings of the reports. Conclusion and Recommendations Prioritized list of recommendations and responsibilities with particular reference to how the project have been implemented and it impact to the beneficiaries at different levels. Recommended action plan Annexes Definitions, assumptions and data sources and provide Public Financial Management Action Plan. 4. Expected Outputs and deliverables Deliverables Time Frame/weeks and Output reviewed approved by: Inception & preliminary report After 5 working days (one week) after signing the contract The Project team management Draft final report After 15 working days (3weeks) Stakeholders after the signing the contact workshop Validation Submission and the acceptance of After 30 working days (6weeks) the final report from the date the contract have been signed TOTAL 5. UNDP Agaseke Manager Project 6 weeks (30working days) Institutional Arrangement The contractor will be directly supervised by the and will be reporting to the UNDP AGASEKE Project Manager. 3|Page 6. Duration of work Period of assignment: 6 weeks (30 working days) staring from the date of contract signature by both parties. 7. Duty Station The Contractor duty station will be Kigali and he/she will required to make site visit in three Districts (GASABO,KICUKIRO & NYARUGENGE) to consult different stakeholders Requirement for qualification and experience Candidates must demonstrate the following qualifications and experience: I. Master's degree in project management, with experience of 5 years of practical experience in this field or related disciplines such as Public Policy, Business Administration, Political Economy, Development Studies or other related areas from a recognized university; or Bachelors’ degree with 15 years of experience in undertaking Project evaluation; II. 8. III. Similar experience in the evaluation of women’s empowerment projects is an asset IV. Fluency in English and/or French (preferably both), but Knowledge of Kinyarwanda is mandatory. Key Competencies: I. II. III. IV. V. 9. Strong experience in M&E process; Strong interpersonal skills with ability to work under pressure and to establish and maintain effective work relationships with people of different backgrounds; Ability to take initiative and to work independently, as well as part of a team; Proven capacity to organize and facilitate workshops and meetings; Excellent communication skills, reporting with ability to express ideas clearly, concisely and effectively, both orally and in writing; Computer literacy in full Microsoft Office Package and web browser capability Scope of price proposal and schedule of Payment 4|Page Proposals must be expressed in lump Sum Amount which must be all –inclusive. All costs (professional fees, travel costs, living allowances, communications, consumables, etc) that could possibly be incurred by the contractor, must be factored into the final amounts submitted in the proposal. Note that the contract price is fixed regardless of changes in the cost component. Payment shall therefore be made according to the following deliverables: Thirty per cent (30%) after the submission and the acceptance of the Inception report; Thirty per cent (30%) after the submission and the acceptance of the draft final report; Forty per cent (40) after the submission and the acceptance of the final report. 10. Recommended presentation of Offer The Contractor offer must be composed by the following documents: a) Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP attached to this notice; b) Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; c) Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, on how he/she will approach and complete the assignment; d) Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 11. Evaluation The offer will be evaluated by using the combined scoring method. Technical proposal will be evaluated on 70%. Whereas the financial one will be evaluated on 30%. Below is the breakdown of technical proposal on 100% which will be brought to 70%. Criteria Weight Max. Point Technical Education: Master's degree in project management, or related 10 % disciplines such as Public Policy, Business Administration, Political Economy, Development Studies or other related areas from a recognized university; or Bachelors’ degree with 15 years of 5|Page 10 experience in undertaking Project evaluation; General experience in Project Monitoring and Evaluation: 15% 15 Minimum ten years work experience in related fields such as Project evaluation Strategies, policies, Monitoring and Evaluation and strategic planning. Specific experience in Women Project Evaluation: Minimum 15% 15 of five (5) years of working experience in project Evaluation or mid-term review and having significant experience in evaluation of Women empowerment promotion project Methodology: Adequate methodology and work plan 50% 50 Language: Fluency in English or French and a working 10% 10 knowledge of one of the other language TOTAL 100% Janvier Wussinu Deputy Country Director – Operations 6|Page 100 ANNEXES ANNEX 1- TERMS OF REFERENCES (TOR) 7|Page