1. food and drink
2. cuisines
3. regional cuisine

TERMS OF REFERENCE
POSITION:
AGENCY:
TYPE OF CONTRACT:
DUTY STATION:
DURATION:
TEAM ASSISTANT
UNISDR SUB-REGIONAL OFFICE FOR CENTRAL ASIA & SOUTH CAUCASUS
INDIVIDUAL CONTRACTOR
ALMATY, KAZAKHSTAN
FIVE MONTHS (JANUARY – MAY 2015)
I. BACKGROUND AND CONTEXT
The UNISDR is the focal point in the UN System to promote links and synergies between, and the coordination of,
disaster reduction activities in the socio-economic, humanitarian and development fields, as well as to support policy
integration. It serves as an international information clearinghouse on disaster reduction, developing awareness
campaigns and producing articles, journals, and other publications and promotional materials related to disaster
reduction.
The core mandate of the UNISDR includes awareness-raising activities in disaster risk reduction, including the
promotion of the World Disaster Reduction Campaign, advocacy through policy formulation, the dissemination of
guidelines to assist in the implementation of the Hyogo Framework for Action (HFA), promote the establishment of
multi-stakeholder national coordinating mechanisms like National Platforms for Disaster Risk Reduction, enhance
networking and partnership-building to contribute to an effective culture of safety and protection of all communities
in the Asia and Pacific region.
The UNISDR Central Asia & South Caucasus Sub-Regional Office works directly with the governments in the Region, as
mandated though the HFA, to assist them in identifying their priorities and in formulating their national action plan
on disaster risk reduction towards its integration in national development plans. It will also make an effective use of
regional partners’ networks, including other UN Agencies, to facilitate the effective implementation of DRR strategies.
II. PURPOSE OF THE ASSIGNMENT
Team Assistant is expected to:
Team Assistant will assist UNISDR on administrative matters and some substantive assignments related to the
UNISDR Office and events as follows:
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2.
3.
4.
5.
6.
Direct support in arranging official travel, assisting in procurement of goods and services for SRO operations and
events.
General administrative support in implementation of UNISDR SRO 2015 Work Plan activities in the Region.
Assistance to organise a regional ministerial meeting in Kyrgyzstan in January 2015
Assistance to organise a regional meeting in Georgia in February 2015
Assistance to the preparation of the World Conference on Disaster Risk Reduction (WCDRR) in March 2015,
including but not limited to logistical and travel arrangements from the CASC region, responding to any incoming
queries and requests from the participant countries and partners.
Carry out other administrative tasks as requested.
III. EXPECTED OUTCOMES OF THE ASSIGNMENT
Provide administrative/logistical support to all events and meetings, as well as implementation of project activities
organized and implemented by UNISDR Sub-Regional Office for Central Asia & South Caucasus.
Support the smooth operation of UNISDR SRO throughout the whole assignment period.
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IV. REPORTING & PAYMENT MODALITIES
Team Assistant directly reports the Head of the UNISDR Sub-Regional Office for Central Asia and South Caucasus, s/he
should timely report on the progress of assigned tasks within set time frame of each event.
Payment to the contractor will be made upon satisfactory completion of the below mentioned deliverables:
Deliverables
Timeframe
Payment Schedule
Preparation to the Ministerial Meeting in Bishkek is completed and
event is successfully conducted.
12 January 2015 08 February 2015
20%
Preparation to the Regional Workshop in Georgia is completed and
event is successfully conducted.
09 February 2015 –
08 March 2015
20%
Preparation to the Project Experts training in Almaty is completed
and event is successfully conducted.
09 March 2015 –
05 April 2015
20%
Travel arrangements for UNISDR staff and country participants to
WCDRR are smoothly completed in accordance to schedule.
06 April 2015 –
03 May 2015
20%
Overall Administrative tasks during the assignments are completed
04 May 2015 –
29 May 2015
20%
TOTAL:
100%
V. QUALIFICATIONS AND EXPERIENCE
Academic Qualifications:
 Undergraduate Degree (Bachelor's or equivalent) in Social Sciences, Public Administration or related areas;
Years of Experience:
 At least 3 years of progressively responsible experience in administrative office support, including preparation to
events/meetings, arrangement of travel, drafting of correspondence,
Other Competencies:
 Excellent communication (spoken and written) writing skills, ability to articulate ideas in a clear and concise
manner to various target audiences
 Ability to work under pressure and meet strict deadlines
Language Requirements
 Fluency in English and Russian is required (writing, speaking, listening).
VI. SELECTION CRITERIA
The candidate will be selected based on two-stage evaluation process: written assignment and an oral interview.
Only short-listed candidates will be contacted.
VII. APPLICATION PROCEDURE
The application should contain the following:

Latest detailed CV

Completed P11 form

Cover letter
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