Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
नेयवेली िल नाइट काप रे शन िलिमटे ड
NEYVELI LIGNITE CORPORATION LIMITED
(भारत सरकार का ‘नवर ’”उ म)
(A “NAVRATNA” GOVERNMENT OF INDIA ENTERPRISE)
कायालय,
कायालय मु य महा बंधक,
क खान –।। & Iए
Office of the Chief General Manager / Mine-I & IA
शासिनक कायालय,
कायालय, खानखान-1, नेयवेलीी-607803,
607803,
Administrative Office, Mine-I, Neyveli-607803.
NOTICE INVITING TENDER (NIT)
DT: 19.12.2014
EXPRESS OPEN TENDER NOTICE (Two Cover System)
1.0 INVITATION
Sealed Tenders in the prescribed form are invited towards the
description of work given in the "Tender Details" below by the
Chief General Manager / Mine-I&IA
2.0 TENDER DETAILS
Tender Number
Name of the work
CGM/MI/HR/AO
CANTEEN/ExpOTE/B106/2014-15
Mine I - Catering Services
in
Administrative
Office
Canteen of Mine-I & IA of
NLC Limited, NEYVELI-3
Cost of
the
Tender
amount
EMD Value
in Rs.
200.00
1000.00
TIME SCHEDULE: 365 DAYS FROM THE DATE OF HANDING OVER OF THE CANTEEN.
3.0 QUALIFYING REQUIREMENTS
1. The bidder should have a minimum 12 months experience as
on the date of tender opening in running catering
services (or) Hotel either,
in his/her name (or) in the
name of individual partner in the case of a partnership
firm (or) in the name of the company (or) in the name of
the co-operative society (or) in the name of Self Help
Groups (or) own a reputed hotel.
2. Experience as stated above, in any
Colleges / Reputed Hospitals/Reputed
preferable.
Govt. Offices /
Offices will be
Page 1 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
3. The Tenderer shall furnish documentary evidence in
support of running the catering services (or) work order
and completion certificate to establish his experience
meeting the qualification criteria cited in PQR.
4.0 PRESCRIBED TENDER FORMAT:
4.1 Sealed tender shall be submitted in the prescribed format
which can be collected from the office of the Chief General
Manager /Mine-I&IA during office hours from 20.12.2014 to
02.01.2015 on payment of the cost of tender document as given
in the table above either by Demand Draft/ Pay order /
Banker's cheque drawn in favour of Neyveli lignite Corporation
Ltd., Payable at Neyveli.
4.2 The Tender Documents, if required by post, by any Bidder,
he shall send a request letter with a Demand Draft towards the
cost of the Tender Documents and adding Rs.50/-(Rupees Fifty
only) towards postal expenses. Such Documents sent by Post
shall be at the risk of the tenderer.
4.3 Sale period of Tender Document is from 20.12.2014 during
working hours and upto 15:30:00 hours on 02.01.2015.
4.4 Tenders shall be kept valid for 90 days from the date set
for Tender opening.
4.5 However if any extension of validity is called for, the
Bidder shall extend the same.
5.0 NON TRANSFERABILITY The Tender Documents so purchased
shall not be transferable and the amount remitted towards cost
of Tender Documents shall not on any account be refunded under
any circumstances.
6.0 EARNEST MONEY DEPOSIT (EMD)
6.1 The Earnest Money Deposit as given in Tender Details is to
be submitted along with the tender. The Earnest Money so
deposited shall not bear any interest.
Page 2 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
6.1 Mode of furnishing Earnest Money Deposit:
The amount specified in the Notice Inviting Tender can be
furnished in the form of Demand Draft/Bankers Cheque or Pay
Order drawn in favor of Director (Finance) of Neyveli Lignite
Corporation Ltd., on any Bank in Neyveli or payable at par by
a Bank in Neyveli. Remittance of Earnest Money Deposit by Cash
shall
not
be
entertained;
instead
bidders
may
choose
remittance of EMD into NLC's Account through e-payment mode
and enclose the vouchers along with the documents which shall
be verified by Accounts Centre.
BANK ACCOUNT DETAILS FOR E-PAYMENT
1) Party Name
: Neyveli Lignite Corporation Ltd.
Account Centre / Mine I & IA
2) NLC Bank Account No : 00000010895129044
3) Type of Account
: Current Account
4) Name of the Bank
: State Bank of India
5) Name of the Branch
: Block-2, Neyveli 607801
with Address
Tamil Nadu
6) Branch Code
: 00958
7) IFSC CODE (NEFT/RTGS): SBIN0000958
8) Telephone No. of the Bank: 04142-255334, 252508
9) Email ID of the Bank: [email protected]
The Earnest Money Deposit can also be furnished in the form of
an Irrevocable Bank Guarantee from any Nationalized /Scheduled
Bank in India, with validity of 120 days, which should be in
Rs.80/- stamp paper. The Bank Guarantee if submitted against
Earnest Money Deposit shall be subject to verification with
the bank which issued it. The BG shall be got extended
suitably, whenever required.
6.2 The Tenders submitted with the Earnest Money Deposit not
in the aforesaid manner shall be summarily rejected. Also, any
Tender submitted without the Earnest Money or submitted with
part amount or any request to adjust it in any other bills or
seeking exemption, shall be summarily rejected, unless
otherwise specified.
7.0 SUBMISSION OF TENDER AND OPENING:
7.1 The tenderer shall submit sealed tenders in a single
sealed cover namely MAIN COVER, consisting of two inner sealed
covers as Technical Cover (Part-I) and Price Cover (Part-II)
superscribing tender reference and description of work. Any
tender not received in separate Part-I & Part-II covers will
summarily be rejected.
Page 3 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
7.2 The Tenders signed in all pages with date shall be
submitted as described in Para 7.1 above, duly sealed with
inscription on the top with
Tender No.
Opening Date &
Opening Time
and addressed to
The Dy. General Manager / Tech. / Mine-I&IA
Administrative office, Mine-I&IA, Block 26,
Neyveli Lignite Corporation Limited, Neyveli.
The name and address of the Tenderer shall be indicated on the
Left hand bottom of the sealed envelopes (in all the 3 covers)
clearly and dropped in the Tender Box kept in the office
before the time fixed.
7.3 The closing of Tender Box / Time up to which the Tender
shall be dropped is 15:00:00 hours on 03.01.2015
7.4 The opening of Tenders / Tender Box is 15:30:00 hours on
03.01.2015.
7.5 The Tenders so submitted shall be opened in the presence
of the Tenderer or his authorized representative (with
authorization letter), not exceeding one person from each
bidder.
7.6 NLC shall not be responsible for any delay / loss in
receipt of the Tender which is sent through post / courier.
7.7 TECHNICAL COVER PART-I only will be opened on the due date
and time. The date and time of opening of Price Cover(Part-II)
shall be intimated only to the tenderers qualified for the
work. Technical Cover (Part-I) should contain EMD, Documentary
evidence
for
pre-qualification
requirements,
special
conditions / techno commercial conditions if any etc. and the
tender terms and conditions booklet duly signed. Any bid
without
EMD
and
proper
documentary
evidence
for
prequalification requirements will summarily be rejected, without
seeking
any
clarifications
from
the
bidders.
Original
documents shall be submitted on demand for verification.
Price Cover (Part-II) should contain only the original tender
schedule with price quoted, both in figures and words, duly
signed. Price shall be quoted for NLC site of work basis and
shall be in the NLC format only. NLC reserves its right to
Page 4 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
reject such bid which is not in conformity with the above
requirement.
7.8 Due to Administrative reasons, if the tender (Part-I
Cover) could not be opened on the Scheduled date, the revised
date of opening will be intimated later to those who have
responded
8.0 OTHERS:
8.1 The Tenders submitted late shall not be accepted and shall
be rejected.
8.2 The Tenderer
Documents.
shall
sign
all
the
pages
of
the
Tender
8.3 If the date of submission of Tender is later declared as a
holiday, tender can be submitted on the next working day and
the Tender Box will be kept opened on the next working day.
8.4 Neyveli Lignite Corporation Ltd., reserves its right to
reject all tenders and cancel the Tender or award the work to
any tenderer or more than one tenderer by splitting the scope
of work without assigning any reasons.
8.5 Neyveli Lignite Corporation Ltd., shall not entertain any
claim on account of preparation of tenders.
8.6 The Tenderer shall produce an attested copy of the License
obtained from the Licensing authority, wherever applicable and
considered necessary, failing which the Tender shall be
rejected.
8.7 The corporation reserves the right to increase/decrease
quantities mentioned in the tender schedule.
8.8 Work Order / Agreement copy is not sufficient. Copy of the
work completion certificate must be enclosed. Original work
completion certificate has to be produced if demanded.
8.9 Residential accommodation may not
corporation in lieu of this contract.
be
provided
by
the
8.10 If the tenderer is a partnership firm and if there is any
reconstitution of the partnership during the contract period,
the same shall be intimated to NLC immediately along with copy
of reconstitution deed. Otherwise the contract will be liable
for termination at the risk & cost of the contractor. Copy of
Page 5 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
the partnership
documents.
deed
is
to
be
enclosed
along
with
bid
8.11 Forfeiture of Earnest Money Deposit The Earnest Money Deposit can be encashed if the Tenderer
withdraws his Tender proposals / modifies / changes / alters /
impairs/derogates the Tender proposal on his own after the
first cover is opened or within the subsistence of the
validity period of offer or fails to accept the Letter of
Award issued by NLC or fails to submit Security Deposit or
fails to turn-up and execute contract agreement or fails to
commence the work as per LOA. Such bidders will be suspended /
banned / blacklisted subject to action as may be deemed fit.
In case of unilateral revision or withdrawal of offer by the
bidder as above, shall also result in rejection of bid without
notice.
If NLC has any authentic information about the intending
Tenderer having formed a Cartel / submitted Non-earnest Bids,
the Tender will be cancelled and the Earnest Money Deposit of
all the Tenderer shall be forfeited, besides initiating
actions like suspension / banning /blacklisting as may be
deemed fit.
8.12 The performance certificates and other documents related
to pre-qualification furnished by the tenderer along with the
bid are liable to verification on authenticity. If any of the
above certificates / documents are found to be forged/bogus
his/their offer will be summarily rejected. In addition, the
EMD furnished by him/them will be forfeited and he/they will
be blacklisted.
8.13 If the tenderer is a partnership firm, the partner on
whose pre-qualification, the work was awarded shall not
withdraw from partnership till the satisfactory completion of
work in case they happened to be the successful bidder.
8.14 The Contractor should not sub-contract the work back to
back.
8.15 If tender documents are downloaded from NLC website
(www.nlcindia.com), cost of tender documents should be
remitted at the time of tendering in Part-I/Technical Cover by
Demand
Draft
favoring
of
Director/Finance/NLC
Limited,
Neyveli. Payable at Neyveli, from any Nationalized Bank. If
the Demand Draft is not enclosed in Part-I Technical Cover,
the
offer
will
summarily
be
rejected.
Page 6 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
8.16Tenderers
who are downloading the tender documents from
website are advised to visit the website frequently, for
noting the corrigendum, if any, issued subsequently with
regard to above tenders, till the last date for sale of tender
documents.
8.17The
firms
registered
with
NSIC
are
exempted
from
furnishing Bid Guarantee, Cost of Tender Documents provided
that such small scale units are registered under single point
registration scheme of NSIC and are valid on the scheduled
date of tender opening and the product range mentioned in the
certificate
is
the
same
or
similar
to
this
tender
requirements. The NSIC copies duly attested by any Notary
Public (or) Gazetted Officers (or) Practicing Chartered
Accountant with seal and date shall only be accepted.
8.18 If it happens to be a single tender on the scheduled date
of tender opening, same will be opened on the same scheduled
date and time of opening.
8.19 If a partnership firm has come into existence either for
the first time, or is reconstituted by inducting a new partner
during the period between the issue of NIT and before opening
of part-I (Technical Bid) and furnishes the PQ of any one of
partners of newly constituted firm or PQ of newly inducted
partner for that particular tender, the offer of such firm
will not be considered and will be rejected.
8.20 Any partnership firm which has not furnished the
certificate issued by the Registrar of Firm for Firm
Registration/ Firm Reconstitution as the case may be, along
with the part-I (Technical Bid) their offer is liable for
rejection
8.21 If authorized person/ signatory is signing the tender
documents on behalf of the firm, copy of letter of
authorization issued by the authorized body of the tenderer
shall be enclosed along with Part-I (Technical Bid).Otherwise
the offer will be rejected without asking any clarification on
this.
8.22 Successful Tenderer shall have to remit 100% of the Tender
Amount quoted with in SEVEN DAYS from the date of receipt of
order which will not be returned in any circumstances. Any
failure to remit the tender amount within the time, as
stipulated above, will lead to the cancellation of LOA and
forfeiture of Earnest Money Deposit of Rs.1,000/- (Rupees One
thousand
only).
Page 7 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
9.0 Security Deposit:
9.1. The successful Tenderer shall furnish a security deposit
@ 5% of the awarded value drawn in favour of the “THE
DIRECTOR/FINANCE,
NEYVELI
LIGNITE
CORPORATION,
NEYVELI”
payable at Neyveli from any Nationalized Bank/Scheduled Bank
in the form of DD/BC/PO/BG.
9.2. If the security deposit is furnished in the form of bank
guarantee, the BG shall be valid for a period of six months
from the date of completion of the contract period. The BG
shall be furnished from any Nationalized Bank/Scheduled Bank
on a Non judicial stamp paper of Rs. 80/- purchased in the
name of the Bank.
9.3. The Earnest Money deposit of the successful tenderer shall
be released after receipt of the
security deposit and its acceptance.
awarded
upset
value
and
10.0 The Earnest Money deposit of the unsuccessful tenderer
furnished in the form of DD/BC/PO shall be returned through Epayment and BG shall be returned as such, within 15 days from
the date of receipt of approval for placing order on the
successful bidder. No interest shall be allowed on the Earnest
Money Deposit.
11.0 Successful Tenderer will have the right to run the
Canteen for 365 days from the date of handing over of canteen
subject to the adherence to other terms and conditions. Any
non-adherence or violation of Terms and Conditions will
attract the cancellation of contract at any stage with
forfeiture of Security Deposit and without refund of Tender
Amount (awarded upset value).
12.0 Tender will be decided based on the HIGHEST OFFER and the
Highest tenderer will be called for signing the Contract
Agreement. If two or more tenderers quote the same acceptable
rate, the successful tenderer will be decided on LOT system.
The successful Tenderer shall execute an Agreement on NonJudicial Stamp Paper of value of Rs.20/- (Rupees Twenty only).
13.0 The Chief General Manager/Mine-I & IA reserves the right
to reject any/all tenders or cancel the Tender Notice without
assigning
any
reason
and
go
in
for
a
fresh
Tender
subsequently.
Page 8 of 9
Tender No. CGM/MI/HR/AO CANTEEN/Exp-OTE/B106/2014-15
14.0 Tender without valid EMD will be summarily rejected. Late
tender will not be entertained. Telex/Telegraphic/Telefax/Email/
bids shall not be accepted
Remarks:
Clause 8.17 of NIT is not applicable for this tender, as this
work is not coming under the list of works identified for NSIC
Concession.
-s/dDY.GENERAL MANAGER/TECHNICAL/MINE-I&IA
Page 9 of 9