TENDER NO. PGVCL/RJT/PROC/MS Beam/575
TENDER NO. PGVCL/RJT/PROC/MS Beam/575 Chief Engineer (Material) invites “On line Tenders” for the purchase of following items. Tender Papers & Specifications may be down loaded from Web site https://pgvcl.nprocure.com (For view, down load and on line submission) and PGVCL web site www.pgvcl.com (For view & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to The Chief Engineer(Material), PASCHIM GUJARAT VIJ COMPANY LTD., Regd. & Corporate Office, Nana Mava Main Road, Laxminagar Rajkot – 360004 “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. All the bidders, in respect of tender item must have vendor registration with the GUVNL or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Further refer clause no.13 of SCHEDULE – “A”. Sr. No. Description 1 Tender No.: PGVCL/RJT/PROC/MS Beam/575 2 Tender Item:- M.S. Beam 116X100mm - 9 meters, M.S. Beam 116X100mm - 11meters 3 Tender Fee in Rs. ( non refundable) Rs. 10,000/(Rs. Ten Thousand Only) 4 Estimated cost in Rs. Rs. 10,97,06,496.00 5 Earnest Money Deposit amount in Rs. 1%of estimated cost of this tender 6 7 8 9 10 Online Preliminary, Technical & Price bid i.e. On line ( e-tendering ) tender / offer submission last date (This is mandatory ) Relevant Documents Physically Submission last Date (By Registered Post A.D. or Speed Post only) Date of opening of Tender fee & EMD cover documents physical as well as on – line Date of opening of Technical Bid physical as well as on – line Date of On line Opening of Price Bid (Tentative, if possible) 08-12-2014 up to 18:00 Hrs. 10-12-2014 up to 18:00 Hrs. 11-12-2014 at 12.00 Hrs. 15-12-2014 at 12.00 Hrs. 26-12-2014 at 12.00 Hrs. Signature of Tenderer: Date: Place: Company’s Round Seal: Page 1 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 IMPORTANT: (1). All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. (2). Any deviation found in Data / Details / Documents between on line offer (etendering) and physically submitted documents (Tender document fee, EMD, Vender Registration, Technical and commercial documents etc.) of bidder, offer of the same shall be liable for rejection at the discretion of PGVCL. Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation. (3). It is mandatory for all the bidders to submit their tender documents by both forms viz. on – line (e – tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com for information regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No separate information shall be sent in this regards and also not publish in newspaper. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the CHIEF ENGINEER, PASHCHIM GUJARAT VIJ COMPANY LTD., LAXMI NAGAR,NANA MAVA MAIN ROAD,RAJKOT-360 004. PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof Chief Engineer (Material) PGVCL, Rajkot Signature of Tenderer: Date: Place: Company’s Round Seal: Page 2 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 Download Tender Documents in (PDF Format) which consists of: Part – I : Commercial Terms & Conditions Part – II : Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items, drawing if any. To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe “website. NOTE: In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad – 380054 ( Gujarat ) Toll Free: 1-800-233-1010 ( Ext. 501, 512,516 , 517 , 525 ) Phone No. 079-26857315 / 316 / 317 Fax: 079-26857321 / 40007533 Email: [email protected] Other Terms & Conditions as per detailed tender document Signature of Tenderer: Date: Place: Company’s Round Seal: Page 3 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 SCHEDULE – “A” SR. NO . DESCRIPTION OF MATERIAL TENDER Estimated cost in QUANTITY DELIVERY PERIOD Rs. in MT Purchase of M.S. Beam(R.S.Joist) 1 116X100mm - 9 meter Long, 1360 5,82,81,576.00 1200 5,14,24,920.00 as per PGVCL’s Specifications Purchase of M.S. Beam(R.S.Joist) 2 116X100mm - 11 meter Long, as per PGVCL’s Specifications 7(SEVEN) Months on equal monthly basis after 1 (ONE) month Commencement period It is to clarify that in case of any discrepancy between physical annexure/documents and online annexure/documents then on-line data will be considered as final data for tender evaluation & competition. NOTE: IMPORTANT: 1 The quantity to be purchased will be decided by PGVCL. The PGVCL reserve the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender. 2 Seal and signature at Annexure- “important Instruction” is MUST. 3 EMD COVER MUST CONTAIN THE FOLLOWING: [3.1] Details and document as per clause no. 11 (commercial term & conditions) of the tender for EMD requirements. Note:-Bidders are requested to read carefully clause no.11 (i.e. EARNEST MONEY DEPOSIT) of commercial term & conditions of this tender. Also take note validity of Bank Guarantee must be 240 days from the schedule date of opening of preliminary bid of this tender as per Schedule-A clause no.18 (i.e. E. M. D. BANK GUARANTEE FORMAT) if applicable. [3.2] The bidders must have valid vendor registration certificate of tender item issued by GUVNL or their any subsidiary company viz. MGVCL/DGVCL/ UGVCL/PGVCL/GETCO/GSECL. Signature of Tenderer: Date: Place: Company’s Round Seal: Page 4 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 [3.3] Order executed list of last three years (including supplied made to PGVCL/ DGVCL/MGVCL/UGVCL/GETCO/GSECL) for the tender Items ONLY. Note:- Please attach photocopies duly self attested with company’s round seal of fully executed order of PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL issued by Corporate Office of respective company for tender item, to decide the status (i.e.New-1/New-2/Regular) of bidder for the tender item and also to be mentioned details of such orders in online Annexure-6, in absence of the same bidder will be considered as New-1 bidder and it will be binding to the bidder. In absence of the above [3.1] & [3.2], technical bid will not be opened. 4 If the physical documents of tender will not reach to this office within mentioned date & time offer will be out rightly rejected even of successful submission of On Line Tender. 5 The bid which is not opened due to any reason/s in that case the same will not be returned to the bidder in any case / Circumstances, however the same shall be at the discretion of PGVCL. 6 DELIVERY PERIOD: The delivery period of the material against this tender shall be SEVEN months on equal monthly basis after a commencement period of ONE Month from the date of receipt of order and as per the last para of clause no. 25 “DELIVERY SCHEDULE OF PGVCL” of tendered commercial terms and conditions. If the quantity offered by the tenderer is reduced while placing the order, in that case delivery period quoted by the tenderer will also be reduced proportionately. 7 GUARENTEE:If the goods, stores and equipments found defective due to bad design or workmanship the same should be repaired or replaced by you free of charge if reported within 18 months of their receipt at site or 12 months from the date of commissioning of equipments whichever is earlier. You will be responsible for the proper performance of the equipments materials for the respective guarantee period. Signature of Tenderer: Date: Place: Company’s Round Seal: Page 5 of 16 / TENDER NO. PGVCL/RJT/PROC/MS Beam/575 8 All the required Type test reports for the tendered items should invariably furnish a Notarized Copy. (Refer Commercial Terms and condition Clause no.34) 9 Tenderer should furnish along with Technical Bid all the Tender Documents duly filed in and Sealed & signed. 10 Submission of offer: The firm having single legal entity and having two or more works / factory and submit offers from two or more different works / factory, the PGVCL will consider only one lowest offer for allocation of quantity. 11 In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to consider or reject any or all the parties offer without assigning any reason thereof. 12 In Commercial Terms & Conditions of this tender, Clause no. 2 “Vendor Registration” Registration charges and re-registration charges for regular suppliers and new suppliers is to be considered as under. (a) (b) (c) Rs. 15,000/- for factory located within Gujarat State Rs. 50,000/- for factory located within India but out og Gujarat State Rs. 2,00,000/- for factory located out of Country Also sub clause no.2 (C) (3) of this clause is modified as under. “In case of change in name or ownership of control of the Company/Firm of registered vendor, such Company/ Firm shall inform in writing along with supporting documents within 30 days of such change. The Company/Firm shall have to confirm that there is neither change in the infrastructure facilities nor in the products/items and that changes is only in the name/ownership/control of the Company/Firm. In such a case , the company/Firm shall have to submit application and relevant documents as proof that such changes is lawful/legitimate along with processing fees of Rs. 5000/.” Other terms of the Clause no. 2 shall remain unchanged. For further information please refer our web site www.pgvcl.com Signature of Tenderer: Date: Place: Company’s Round Seal: Page 6 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 13 In continuation of Clause no-2 (C) (7) of Commercial Terms & Conditions of this tender…. 1) Bidders who have applied for Vendor registration tendered item with all required fees and all the requisite documents at least 60 days prior to the date of publication of tender in the news paper shall be allowed to participate in the tender, subject to the condition that he should submit vendor registration certificate before scheduled date of opening of price bid. 2) Bidders who have applied for re-Registration before the last date of expiry of validity of vendor registration for tendered item shall be allowed to participate in the tender, subject to the condition that he should submit vendor re-Registration certificate before scheduled date of opening of price bid. The Bidder must enclose copy of Money receipt of the fees paid towards vendor registration/Re-registration (as per above Clause no-12 of this Schedule-A) along with the Tender Fees / EMD payment receipt in EMD cover. If he fails to submit the vendor registration/re-Registration certificate before scheduled date of price bid opening, his bid shall be rejected and his price bid shall not be opened. 14 Bidders are requested to ensure that quantity offered details in on-line EMD form; Annexure-4 (on-line & physical) of Commercial terms and condition and in Price bid should be same. 15 Following clauses of tender commercial terms and conditions may please be considered (not applicable) as deleted for this tender. Sr. No. 1 16 This tender commercial terms and conditions sr. no. to be considered as deleted. 6. A Note:- Bidders are requested to read carefully clause no.12:- PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):(Should be submitted within 15 (fifteen) days from date of Letter of Acceptance). Signature of Tenderer: Date: Place: Company’s Round Seal: Page 7 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 17 BANK GUARANTEE:In clause no. 11, 12 & 47 of commercial terms and conditions of this tender, wherever Bank Guarantee (s) is / are to be submitted towards EMD, Security Deposit, Performance Guarantee towards Warranty / Guarantee etc., PGVCL would accept Bank Guarantee (Towards Security Deposit and Earnest Money Deposit) issued by the Banks as notified from time to time by the Finance Department, GoG. The bidders, in their own interest, are advised to visit website of Finance Department of Government of Gujarat for details of notified Bank. If Bank Guarantee (s) is / are submitted of the bank other than above banks, it will not be accepted by PGVCL and in such case it will be considered as Bank Guarantee (s) is / are not submitted and action will be taken accordingly. Bidders may note the same. “NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.” CORPORATE GUARANTEES ARE NOT ALLOWED. 18 Note:Format of Performance Guarantee (PG) & E.M.D. Bank Guarantee attached with commercial terms & conditions has been revised. The E.M.D. Bank Guarantee, Performance Guarantee (PG) for supply period & Performance Guarantee (PG) for warrantee period has to be submitted as per revise format & same is as under:E. M. D. BANK GUARANTEE FORMAT FOR TENDER NO.PGVCL/_____________________________________ APPENDIX – I (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their registered office at _____________________________________ Signature of Tenderer: Date: Place: Company’s Round Seal: Page 8 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 (Address of the firms Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender No. ______________________________________________ for_____________ ____________________________________________ of (Supply/ Erection/Supply & Erection Work) (Name of the material / equipment / Work) for_____________________ _________________________ Paschim Gujarat Vij Company Limited and WHEREAS a Bank Guarantee for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD) valid till _______________(Mention here date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender. We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at ______________________ (address of Bank’s Registered office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Limited or any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees _________________________________ (in words) to the said Paschim Gujarat Vij Company Limited on behalf of the Tenderer. We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of ____________________ (mention here the date of validity of Guarantee) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the PGVCL. "Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. PGVCL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation Signature of Tenderer: Date: Place: Company’s Round Seal: Page 9 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees___________________________ ____________________________________) (in words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place:Date:Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. SIGNATURE OF THE BANK’S AUTHORISED SIGNATORY WITH OFFICIAL ROUND SEAL NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. ON STAMP PAPER OF Rs.100/FORM OF BANKER’S UNDERTAKING [For Performance Guarantee (PG) for supply period as per clause no. 12 of Commercial Terms and Conditions of Tender] We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.__________ (in words) Rupees ______________________ to the said Paschim Gujarat Vij Company Limited on behalf of M/s._______________________ _________________________________________who Signature of Tenderer: Date: Place: Company’s Round Seal: Page 10 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 have entered into a contract for the supply/works specified below: L.O.A. No._______________________________________dated_______-____. This agreement shall be valid and binding on this Bank upto and inclusive of ______________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. "Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. PGVCL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. “NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to Rs.______________ (Rupees_____________________________ __________________________________ only). Our guarantee shall remain in force until ____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before___________ (Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place:Date:Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. SIGNATURE OF THE BANK’S AUTHORISED SIGNATORY WITH OFFICIAL ROUND SEAL NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government Signature of Tenderer: Date: Place: Company’s Round Seal: Page 11 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING [For Performance Guarantee (PG) for Warrantee Period as per clause no. 47 of commercial terms and conditions of tender] We, Bank of ______________________________________ hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. _____________________ (in words) Rupees______________ _____________________________________________________________ to the said Paschim Gujarat Vij Company Limited on behalf on M/s _________________________ ______________________________________________________ who have entered into a contract for the supply/works specified below: P. O. (A/T). No. _______________________________________ dated _____________. This agreement shall be valid and binding on this Bank upto and inclusive of ______________ and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. "Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. PGVCL). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. “NOTWITHSTANDING” anything contained herein before, our liability under this Signature of Tenderer: Date: Place: Company’s Round Seal: Page 12 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 guarantee is restricted to Rs.____________ (Rupees ________________________ only). Our guarantee shall remain in force until ____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before__________ (Date of validity of the Guarantee), all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place:Date:Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. SIGNATURE OF THE BANK’S AUTHORISED SIGNATORY WITH OFFICIAL ROUND SEAL NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. 19 The Supplier shall execute Agreement within 20 days from the date of issue of Letter of Acceptance. If, not executed within 20 (Twenty) days from the date of Letter of Acceptance (LOA), then the LOA will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of PGVCL) and without entering into any correspondences and this will be binding on the Tenderer and actions shall be taken against such defaulter like stop dealing or any other actions as decided by PGVCL. Signature of Tenderer: Date: Place: Company’s Round Seal: Page 13 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 20 In case, if any bidder has submitted false information/Data against this tender, PGVCL shall exercise its discretionary power to take action like Periodic/ Permanent stop deal/cancellation of vendor registration/forfeit EMD and reject Bid/forfeit the performance guarantee towards execution (Security Deposit) in favor of PGVCL/forfeit the performance guarantee towards Warranty in favor of PGVCL, etc. Decision of PGVCL shall be final and binding to Tenderer In this regard without entering into any correspondences. 21 EMBOSSING OR ENGRAVING: 22 The successful Tenderer wherever possible, will require to emboss / engrave the words “Property of PGVCL” as desired by PGVCL along with the purchase order number on the items such as Insulators, Hardware accessories, Lighting Arrestors, Transformers, Meters, Metal meter boxes, Switches, Distribution boxes, Cable boxes, M. S. Beams and other items as required by PGVCL. Also suppliers should emboss / engrave / affix their company nameplate with details OR manufacturer’s name and trademark. UNLOADING :“PGVCL” will unload all the Materials”. If the Firms unload the materials at Consignees end, then maximum Rs. 50=00 per M. T. extra will be given. 23 Tender should invariably furnish a Notarized Copy of the BIS License (with Schedules I and II) held by the Firm for using IS Mark for the Tendered Items. IF THE LICENSES ARE NOT FURNISHED THEN THEIR OFFERS FOR THOSE ITEMS WILL NOT BE CONSIDERED. PROVISIONAL CERTIFICATES NOT ALLOWED. NO FURTHER CORRESPONDANCES WILL BE ENTERTAINED IN THIS MATTER. 24 You shall have to make your own arrangements for procurement of Raw Materials such as Ingots, Billets, Blooms, Slabs, Wire Rods etc., and PGVCL and order placing DISCOM shall not entertain any requests from you to inform the raw materials suppliers for allocation of Raw Materials to you on this account. 25 The material supplied shall be confirming to Indian standard specification and also with ISI marking and even after inspection of the lot, if the material received at the site is found without ISI marking, the lot shall be rejected and no further correspondence shall be entertained in this regard. Signature of Tenderer: Date: Place: Company’s Round Seal: Page 14 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 26 Tenderer has to ensure that the offered quantity i.e. 25% or more of tender of Each item should be commensurate with the PGVCL’s delivery schedule otherwise offer is liable to be rejected out rightly. The quantity to be purchased will be decided by PGVCL. 27 The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company shall be considered as a stop deal or banned for business dealing for PGVCL also. However the same shall be at the discretion of PGVCL. CHECK LIST (THIS IS MANDATORY) CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER WITH CONTINUOUS SERIAL NO TO BE SUBMITTED WITH TECHNICAL BID Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Bidder’s comment Tender Documents with duly signed and sealed Schedule-A of Tender duly signed and sealed Yes / No Commercial terms and condition with duly signed and Yes / No sealed Annexure-1 with duly filled and signed. Yes / No Annexure-2 with duly filled and signed. Yes / No Annexure-3 with duly filled and signed Yes / No Annexure-4 with duly filled and signed. Yes / No Annexure-5 with duly filled and signed Yes / No Annexure-6 with duly filled and signed. Yes / No Annexure-7 with duly filled and signed Yes / No Annexure-8 with duly filled and signed. Yes / No Annexure-9 with duly filled and signed. Yes / No Annexure-10 with duly filled and signed. Yes / No Annexure-11 with duly filled and signed. Yes / No Annexure-12 with duly filled and signed. Yes / No Annexure-13 with duly filled and signed. Yes / No Annexure-14 with duly filled and signed. Yes / No Annexure-15 with duly filled and signed. Yes / No Certificate-A on firms Letter head Yes / No Documents in following order to be attach Page no. from/to Signature of Tenderer: Date: Place: Company’s Round Seal: Page 15 of 16 TENDER NO. PGVCL/RJT/PROC/MS Beam/575 19. Notarized copy of power of Attorney in favour of a person Yes authorized to sign tender documents 20. Important Instruction with duly signed and sealed Yes 21. GTP & Technical Specification of tender with duly signed Yes and seal 22. All Amendment in ascending Order with duly signed and Yes sealed. (if any) Certificates 23. ISO Certificate (if register) Yes 24. Sales Tax Registration Certificate Yes 25. Excise Registration Certificate Yes 26. Factory License Yes 27. Import-Export Code Certificate (if register) Yes 28. Photocopy of PAN Card Yes 29. Notarized Copy of BIS License (if applicable) Yes 30. BEE Certificate (if applicable) Yes 31. Notarize copy of Type test for all tender Item Yes Additional Details on Firms letter Head 32. List of Partners/Directors Yes 33. List of Required machinery for manufacture Tendered Yes Item 34. List of Testing Facility Yes 35. Audited annual A/c of last 3 years Yes 36. Quality Assurance Plan Yes 37. Yearly Production Capacity of each Tendered Item Yes 38. Photocopies duly self attested with company’s round seal Yes of fully executed order of PGVCL/DGVCL/MGVCL/UGVCL/ GETCO/GSECL issued by Corporate Office of respective company for tender item. / No / No / No / No / / / / / / / / / No No No No No No No No No / No / No / / / / / No No No No No Chief Engineer (Material) PGVCL, Rajkot Signature of Tenderer: Date: Place: Company’s Round Seal: Page 16 of 16
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