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Corporate Office :
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'<fi INtlcIT MIiWiS
RURAL POWER COMPANY LIMITED
House # 19, Road # 1/8, Sector # 09
Uttara Model Town, Dhaka-1230.
Phone: 8912274, 8957952 (PA8X)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
RURAL POWER CaMP ANY LIMITED
Tender Document
For
Procurement of Printing Items for Rural Power Company
Limited (RPCL)
By
Request for Quotation (RFQ) Method
Tender Inquiry No: PUR 022/2014-15 (RFQ)
December 2014
Page 1 of9
Corporate Office:
House # 19, Road # 1/B, Sector # 09
Uttara Model Town, Dhaka-1230.
Phone: 8912274, 8957952 (PABX)
Fax:
88-02-8922526
Web : www.rpcl.org.bd
E-mail: [email protected]
[email protected]
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RURAL POWER COMPANY LIMITED
Memo No.
27.26.0000.002.03.00S.13·l2
"=f
2.
Date:
15.12.2014
REQUEST FOR QUOTATION (RFQ)
For
of Printing
Procurement
Tender
Inquiry
Items
for RPCL
No: PUR 022/2014-15 (RFQ)
To,
I.
The Rural Power Company
Ltd (RPCL)
intends to procure of Printing
Items for Rural Power
Company Ltd (RPCL) by its own fund to eligible payments under the contract for which this Quotation
Document is issued.
2.
Detail technical specification
3.
Quotation shall be prepared and submitted
4.
Quotation shall be completed properly, duly signed-dated
each page
submitted by the date to the office as specified in Para 6 below.
by the authorized
5.
No Securities such as Quotation Security (i.e. the traditionally
shall be required for submi sion of the Quotation.
Earnest
6.
Quotation in a sealed envelope or through electronic mail shall be submitted to the office of the undersigned
on or before 28.12.2014, 12 noon (Local time). The envelope containing the Quotation must be clearly
marked "Quotation
of Printing
Items for Rural Power Company
Ltd" and DO NOT OPEN before
28.12.2014, 12 noon (Local time). Quotations received later than the time specified herein shall not be
accepted.
7.
Quotations received by tax or through electronic mail shall be sealed-enveloped
by the Procuring Entity
duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the Evaluation
Committee for evaluation, without opening, by the same date of closing the Quotation.
8.
Quotations
9.
No public opening of Quotations
of the particular
item is attached herein.
using the Terms & condition
termed
of
'Quotation
Document'.
Money,
signatory 'and
Tender
Security)
must be val id for a period of at least 60 (Sixty) days from the closi ng date of the Quotation.
received by the closing date shall be held.
10. Quotationer's
rates or prices shall be inclusive of profit and overhead
other charges to be paid under the Applicable Law.
and, taxes, duties, fees, levies, and
11. Rates shall be quoted and, subsequent payments under this Work order shall be made in BOT currency. The
price offered by the Quotationer, if accepted shall remain fixed for the duration of the Contract.
12. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or prices shall
prevail. In case of discrepancy between words and figures the former will govern. Quotationer shall remain
bound to accept the arithmetic corrections made by the Evaluation Committee.
Page 2 of9
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13. Quotationer shall have legal capacity to enter into Contract. Quotationer, in support of its qualification shall
be required to submit certified photocopies of latest documents related to Latest Trade License, Income
Tax Paying certificate and VAT Registration Certificate.
14. Interested Tenderer's may check the sample of the Printing items at the address bellow any day at office
time between 9:00am to 5:00pm excluding Holiday.
15. Successful supplier has to prepare the Printing items in accordance with the Sample and Quantity.
16. The supply of Goods and related services shall be completed within 30 (Thirty) days from the date of
issuing purchase order.
17. If the supplier fails to supply the items within delivery period then liquidity damage shall be imposed .The
value of LID The amount of liquidated damages shall be assessed @ 0.10% (zero point one) percent per day
of default up to maximum 10% of the value of goods remaining undelivered within the contracted delivery
period.
18. The Procuring Entity reserves the right to reject all the Quotations or annul the procurement proceedings.
~\r:;.\'1-'\A.
(Shankar Chandra Barman)
Executive Director (Engineering)
Address: Rural Power Company Ltd
House# 19, Road# l/B, Sector # 9
Uttara Model Town, Dhaka-1230
Fax No.: 7913229 e-rnail: [email protected]
Distribution:
I.
2.
3.
4.
Managing Director, RPCL, Dhaka.
Executive Director (Finance), RPCL, Dhaka.
RPCL Website & otice Board.
Office File.
Page 3 of9
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Continuation Sheet
RURAL POWER COMPANY LIMITED
Quotation Submission Letter
(Use Letter-head
Pad (
Date: dd/mm/yy
Tender Inquiry No: PUR 022/2014-15 (RFQ)
To:
Executive Director (Engineering)
Rural Power Company Ltd
House# 19, Road# 1/8, Sector # 9
Uttara Model Town,
Dhaka-1230
I1We, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of the
Goods and related services named procurement of Printing Items for Rural Power Company Ltd (RPCL).
The total Price of mylour Quotation is BDT (
.
nd words
]
My/Our Quotation shall remain valid for the period stated in the Tender Document and it shall remain binding
upon us and, may be accepted at any time prior to the expiration of its validity period.
I/We declare that I1we have the legal capacity to enter into a contract with you, and have not been declared
ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent, collusive or coercive
practices.
I1We am/are not submitting more than one Quotation in this RFQ process in my/our own name or other name or
in different names. l/We understand that the Purchase Order issued by you shall constitute the Contract and will
be binding upon me/us.
I1We have
examined
...................................................
and
have
no
reservations
to the
Tender
Document
issued
by you on [
(
IIWe understand that you reserve the right to reject all the Quotations or annul the procurement proceedings
without incurring any liability to me/us.
Signature of Quotationer with Seal
Date:
Page 4 of9
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Price Schedule for Goods and related services
Date: 15112/14
Tender Inquiry No: PUR 022/2014-15 (RFQ)
Unit
Rate or Price
SI
no
Item
no
Description of Items
J
2
3
01
01
02
03
Unit
4
5
Clip File (Office File) (4 Color
with Lamination) (300 GSM Art
Card Hand sold) as per sample
Pes
1420
02
Board Meeting Folding File
(4 Color with lamination).
(300GSM white back ( Korean) ,
as per sample
Pes
500
03
A-4 size Continuation Sheet
(April Premium! Paper one 100
gms. offset) as per sample
Pes
2000
04
A-4 size Letter Head (4Color)
(April Premium/ Paper one 100
gms.offset) as per sample.
Pes
6700
05
05
13" x 9" size Envelope (4 Color)
(April Premium! Paper one 120
gms.offset) (A-4 Size) as per
sample
Pes
2950
06
06
16"x II" size Envelope (4 Color)
(A-3 Size)(April Premium!
Paper one 120 gms.offset)
Pes
1000
07
07
10" x 4.5" size Envelope (4
Color) with 100gms. Offset
Paper (as per sample)
Pes
4450
OS
os
Board Meeting Note Pad (10
Sheet) 100 gms. Offset Paper
(Art eard Binding)
Pes
200
09
Seminar Note Pad (Spiral
Binding) (300 GSM Art Card for
cover inner 1OOgsm.offset one
color print) As per Sample
Pes
1000
Pes
2500
Books
24
~
04
09
10
10
II
II
Envelop Booklet Size(3
Color)(Apri.1 Premium/
Paper one 120 gms.offset)
(as per sample)
Store Ledger, Size-13*S.5" 600
pages ( Double 300 pages) put 1
number in 2 pages
Total Amount
Quantity
In figure
In figure
In words
6
7
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Page 5 of9
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Continuation Sheet
RURAL POWER COMPANY LIMITED
12
12
13
13
Store Requisition Book for spare
parts & consumable ( 8.6*5.5" ( 3
pages, 1 set, 100 set per book (
Self carbon, china)
Store Requisition Book for
Stationery (8.7*5.5"( 3 pages, 1
set, 100 set per book ( Self
carbon, china)
Books
46
Books
46
In figure
Total Amount for Supply of Goods and related services
(inclusive of VAT and all applicable taxes; see Note 1 below)
Goods to be supplied to:
In words
RPCL Corporate Office: House #19, Road #1/8, Sector # 09, Uttara,
Dhaka·1230.
Total Amount in BOT (in words)
Delivery
Period Offered
N/A
Warranty Provided
[Insert number] number corrections made by me/us have been duly initialed in this Price Schedule.
ntil dd/mml v insert Quotation Validit 'date.
Signature of Quotationer
My/Our Offer is valid
with Seal
Date: dd/mm/yy
Name ofQuotationer
Note:
1.
Rates or Prices shall include profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges
earlier paid or to be paid under the Applicable Law, if the Contract is awarded; including transportation,
insurance etc. whatsoever up to the point of delivery of Goods and related services in all respects to the
satisfaction of the Procuring Entity.
Page 6 of9
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Technical Specification of the Goods Required
Tender Inquiry No: PUR 022/2014-15 (RFQ)
SI
Item
no
no
Date: 15/12/14
Full Technical Specification
Description
of Items
Make
of
and
Origin
Model
5
6
and Standards
1
2
3
01
01
Clip File
02
02
Board
Meeting
Folding File
Board Meeting Folding File
(4 Color with lamination). (300GSM white back (Korean),
per sample
03
03
Continuation
Sheet
A-4 size Continuation Sheet (April Premium! Paper one lOOgms.
offset) as per sample
04
04
Letter Head
A-4 size Letter Head (4Color) (April Premium! Paper one 100
gms. offset) as per sample.
OS
OS
Envelope
13" x 9" size Envelope (4 Color) (April Premium! Paper one 120
gms.offset) (A-4 Size) as per sample
06
06
Envelope
16"x II" size Envelope (4 Color) (A-3 Size)(April Premium!
Paper one 120 gms.offset)
07
07
Envelope
10" x 4.S" size Envelope (4 Color) with 100gms. Offset Paper (as
per sample)
~
Country
4
Clip File (Office File) (4 Color with Lamination) (300 GSM Art
Card Hand sold) as per sample
as
-
OS
OS
09
09
10
10
11
II
12
12
13
13
Board
Meeting Note
Pad
Seminar Note
Pad
Envelop
Booklet Size
Store Ledger
Store
Requisition
Book
Store
Requisition
Book
Board Meeting Note Pad (10 Sheet) 100 gms. Offset Paper (Art
card Binding)
Seminar Note Pad (Spiral Binding) (300 GSM Art Card for
cover inner 100gsm. offset one color print) As per Sample
Envelop Booklet Size(3 Color) (April Premium! Paper one 120
gms.offset) (as per sample)
Store Ledger, Size-13*S.S" 600 pages ( Double 300 pages) put
1 number in 2 pages
Store Requisition Book for spare parts & consumable ( S.6*5.5.~
(3 pages, 1 set, 100 set per book (Self carbon, china)
Store Requisition Book for Stationery ( S.7*5.5"( 3 pages, I
set, I00 set per book ( Self carbon, china)
I1We declare to supply Goods offered by me/us fully in compliance with the Technical Specifications and
Standards mentioned hereinabove
Signature of Quotationer with Seal
Date: dd/mm/yy
Name ofQuotationer
Note:
Column 5 & 6 filled by the Quotationer.
Page 70f9
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RURAL POWER COMPANY LIMITED
Continuation Sheet
Terms and Conditions
For
Supply of Goods and Payment
I.
Terms and Conditions contained herein shall be binding upon both the RPCL and the Supplier for the
purpose ofadministration and management of this Contract.
2.
The Supplier shall have to complete the delivery in all respects within 30 [Thirty] days from the date of
issue of purchase order.
3.
The Supplier shall be entitled to an extension of the Delivery Schedule if the RPCL delays in receiving
the Goods and related services or if Force Majeure situation occurs or for any other reasons acceptable
to the RPCL on justifiable grounds duly recorded.
4.
All delivery under the Contract shall at all times be open to examination, measurements and supervision
of the RPCL authorized representative.
5.
The RPCL sha11check and verify the delivery made by the Supplier in conformity with the Technical
Specifications and notify the Supplier of any Defects found.
6.
If the Goods are found to be defective or otherwise not in accordance with the specifications, the RPCL
may reject the supplies by giving due notice to the Supplier, with reasons.
7.
The Supplier shall be entirely responsible for payment of taxes, duties, fees, levies, and other charges to
be paid under the Applicable Law.
9.
The total Work order Price is:
10.
The Supplier shall keep the Procurement Entity harmless and indemnify from any claim, loss of
property or life to himself/herself, hislher workmen or staff, any staff of the Procurement Entity or any
third party while delivering the Goods and related services.
11.
Any claim arising out of delivery of Goods and related services shall be settled by the Supplier at hislher
own cost and responsibility.
12.
No modification to Scope of Supply and no Variations to the quantities ordered shall be permissible
under any circumstances.
13.
Successful supplier has to prepare the printing items in accordance with the Sample and Quantity. The
Sample of the printing item should be collected from the RPCL- Corporate office.
14.
Notwithstanding any other practice, the payment shall be based on the actual delivery of goods on the
basis of the quantity of each item of Goods in accordance with the Priced Schedule and Specifications.
100% of the Contract price of the Goods and related services shall be paid after getting material
receiving report & quality certificate issued by the RPCL authority.
Page 80f9
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15.
If the supplier fails to supply the materials within delivery period (30 days) then liquidated damage shall
be imposed 0.1 % per day but not more than 10% of the purchase order value of the undelivered item.
16.
The RPCL authority shall amend the work order incorporating required approved changes
subsequently introduced to the original Terms and Conditions in line with Rules, where
necessary.
17.
The RPCL and the Supplier shall use their best efforts to settle amicably
of or in connection with this Contract or its interpretation.
""
~~(\ur~has.~.~.: ....
Execu"fi've Director
Date:
(5'12'1~
(Engineering)
all possible disputes arising out
For the Supplier:
Name:
Date:
Designation:
Page 90f9