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STUDENTS FINANCIAL SUPPORT
How to Process Student’s Payments
Revised 12/19/14
Students Financials Support
How to Process Student’s Payments
Table of Contents
Post Student Payments ............................................................................................................................... 4
Processing Student Payment.................................................................................................................. 6-10
How to Void Receipts ........................................................................................................................... 11-15
Closing Cashier .................................................................................................................................... 19-28
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How to Process Student’s Payments
Training Objectives:
By the end of this training you will understand:
 How to Apply Payments for various tenders to a Student Account
 How to Close the Cashier Deposit
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How to Process Student’s Payments
Post Student Payments
Login to Campus Solutions and follow this navigation:
Student Financials>Cashiering>Post Student Payments
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Processing Student Payment
1) Business Unit: Always FIU01
2) Cashier's Office: Enter ‘UP’ for MMC Cashier’s Office or choose the appropriate one by clicking
on the search icon
3) ID: Enter Panther ID of the student who is paying
4) Click Add
Note: Depending on User Defaults, Business Unit and/or Cashier’s Office may populate automatically
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Processing Student Payment
Student Name: Confirm that the student’s Panther Id matches the name and all the information
accordingly.
Ref Nbr (optional) is used primarily for Org transactions or to indicate uniqueness of a transaction
on student account.
Note: Students have the ability to pay using multiple tenders (Cash, Check or Money Order). Each
tender should be treated as a separate transaction on the student account.
The Cashiers office does not accept any credit card payments these types of payments must be
done online.
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How to Process Student’s Payments
Processing Student Payment
5) Target Detail
a) Target: enter or choose the appropriate one by clicking on the search icon
‘Target Key’ corresponding to the transaction from the list.
and selecting
‘Target Key’ Options and Description:
 ADMDEP – Admission Deposit
 CASH CHECK – For Check Cashing only (see Supervisor)
 HSG CASH- Housing Cash Payment
 HSG CHECK – Housing Check Payment
 MO – Money Orders, Cashier’s or Travelers Checks (Must be Payable in United States
Dollars)
 ORG CASH – Post payment to Org ID
 ORG CHECK – Post Payment to Org ID
 STDNT_CASH - Student Cash
 STDNT_CHCK – Personal check from Student or Parent (Must be Payable in United
States Dollars)
Temporary Cashiers will use only STDNT_CASH, STDNT_CHECK, HSG CASH,
HSG CHECK or MO
b) Term: the system will automatically post to current term if left blank; if student is making
payment for a term other than current term, click on magnifying glass to select a term.
Spring 2014 is noted as ‘1141’ where the first digit represents the century (1), the second
and third digits represent the year (13) and the last digit represents the term (1 for Spring).
(Values 1, 5 and 8 are used to represent the Spring, Summer and Fall terms respectively).
c) Amount: The payment amount to be posted against the student’s account. Student
gives you cash of $10 but they are only paying $5. Enter $5 in the Amount field of the
Target Detail section.
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Processing Student Payment
6) Tender Detail
a) Tender: Enter ‘CASH’ if STDNT_CASH was selected in Target field of Target Detail
.
b) Tender Amount: The amount of money handed to you. Student gives you cash of
$20, but they are only paying $15. Enter $20 in the Amount field of the Tender Detail
section.
c) Deposit ID: Populates once you have entered all the required information on the
Student Payment page. Please do not override Deposit ID.
Note: When the transaction is posted by clicking on Create and Print Receipt or Create Receipt, a
new section is created under ‘Tender Details’ reflecting the change due to the student.
Tender: Enter ‘CHECK’ if STDNT_CHCK, or MO was selected in Target field of Target Detail
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How to Process Student’s Payments
Processing Student Payment
7) Check Detail
Make sure Check Payment: is payable to FIU or Florida International University has Student’s
Panther ID, Amount is filled in and the check is signed. See a check sample below!
Once Check is selected in the Tender field of the Tender Detail section, the Check Information
window opens
The Check Nbr and Bank Account Holder Name fields are the only ones that must be filled in for
Checks and Money Orders.
Then Click OK
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How to Process Student’s Payments
Processing Student Payment
8) Receipt Detail
At times, a student might want to pay for specific charges on their account. If the student does not
make such a request, Click on the Create and Print Receipt or Create Receipt button on the
Student Payment page.
Notice that after you click on Create Receipt, a Receipt Nbr is populated and all the fields are
grayed out.
Click on the New Transaction to apply another payment
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How to Void Receipts
Please follow this navigation:
Main Menu>Student Financials>Cashiering>Cash Management>Void Receipts – Cashier
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How to Void Receipts
1) Business Unit: Always FIU01
2) Cashier's Office: Enter ‘UP’ for MMC Cashier’s Office or choose the appropriate one by clicking
on the search icon
3) Search
When voiding , make sure that you select the correct receipt #. After clicking on “Void”, teller will be
directed to the reason code page. Enter ADM for reason code. Print this page after void is completed.
When the payer requests to have their payment void, they must sign and date the original receipt which is
to be included in the closing paperwork. The cashier must notate the reason for the void along with a
signature and date. Cashiers supervisor reviews and signs the void.
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How to make Interim Deposits
Please follow this navigation:
Main Menu>Student Financials>Cashiering>Cash Management>Make Interim Deposits
1) Business Unit: Always FIU01
2) Cashier's Office: Enter ‘UP’ for MMC Cashier’s Office or choose the appropriate one by clicking
on the search icon
3) Click Add
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How to make Interim Deposits
1)
2)
3)
4)
5)
6)
7)
Ref Nbr: Enter Deposit ID number follow by letter *
Tender Detail Header under the Tender field : Enter Cash
Item Amount: Enter amount being pulled out of drawer for deposit
Click Create Receipt
Print this page
Take money out of drawer and run through currency counter twice
Fill out Teller Proof “A” form for interim
* The letter indicates the number of times you’ve completed an interim deposit.
For this example, the letter A indicates that this is the first time an interim deposit is done.
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How to make Interim Deposits
Filling out the Teller Proof “A” Form for Interim Deposits
1)
2)
3)
4)
5)
6)
Enter Deposit #
Enter Teller ID (Cashier’s Panther ID)
Enter BOA Bag #
Enter total value based on denomination
Enter Total of Interim Deposit
Print page
This form can be found at the Controller’s Website
http://finance.fiu.edu/controller/Forms.html > Student Financials > Teller Proof “A” Form
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How to make Interim Deposits
Filling out the Deposit Slip
-
Fields outlined in red must be filled out.
-
Checks are not listed on deposit slip because they are remotely deposited.
-
Pink slip will be taped to the back of Teller Proof “A” form
-
White and yellow slip are placed inside of BOA bag
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How to Process Student’s Payments
How to make Interim Deposits
Completed Teller Proof “A” Form
Back of Teller Proof “A” Form
- Tape pink slip of deposit slip and receipt from currency counter to the back of Teller Proof
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How to make Interim Deposits
Filling out the Bank of America (BOA) bag
1) Always select Currency Only
2) Fill out the From & To fields accordingly
* Do not seal the bag. The bag will be sealed by the cashiers supervisor, once money is verified.
Please give the following to the Cashiers Supervisor
1)
2)
3)
4)
Completed Teller Proof “A” form
Interim Deposit printout
Money bundled with currency counter receipt
Unsealed BOA bag
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Closing Cashier
You will need to run the Tender Flow reports in PantherSoft for Total Deposit, and for Tenders Cash &
Check. The illustrated example below will only show information on a particular Cashier ID and the
assigned register. These totals will be used to complete Teller’s Deposit Proof.
Please follow this navigation:
Main Menu>Student Financials>Cashiering>Balance by Business Day>Review Receipt Tender Flow
1) Cashier's Office: Enter UP for MMC cashier’s office or choose the appropriate one.
2) Click Search
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Closing Cashier
Review Receipt Tender Flow for All Transactions (Cash and Check)
3) Enter Business Date or Click the Search Icon
4) Enter Tender or Click the Search Icon
5) Click the Search button
In the above example, all tender transactions are illustrated.
-
Please keep in mind that if you leave the “Include in Totals” check marked, then the total will
take into account the $50.00 opening balance.
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Closing Cashier
Review Receipt Tender Flow for Cash Transactions
For your Cash Tender Flow there are 2 ways to run the report:
1) With the “Include in Totals” checked to include the $50.00 opening balance
a. If the Receipt Tender Flow runs with the “Include in Totals” unchecked to exclude the
$50.00 opening balance. This message will appear:
2) Without the “Include in Totals” checked will omit the $50.00 opening balance and give you the
exact amount that needs to be deposited to the bank.
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Closing Cashier
Review Receipt Tender Flow for Check/Money Order Transactions
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Closing Cashier
Complete the Teller Proof “A” Form”:
Front of Form:
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Closing Cashier
Date:
The date will automatically populate.
Deposit #
Your Deposit # will be assigned to you, it is the same # you wrote on all checks & money
order payments. It will also be on all of your receipts at the bottom left.
Teller ID
Your Panther ID
BOA (Bank Of America) Bag#
Check Tape Total
Is the number from the clear plastic bank bag you will be given for your
deposit.
Total of Checks and Money Order collected
Cash Total
Will automatically populate once Coins and Notes are entered.
Coins
Enter the amount of coins being deposited based on denomination. Use calculator tape for
coins when entering amounts.
Notes
Enter the amount of the currency being deposited based on denomination. Use the value
column of currency counter machine receipt when entering in the notes fields.
Teller Name
Your name will automatically populate.
Delivered by ID
Delivered by
Your ID will automatically populate.
Your name will automatically populate.
Received By ID
Cashier Supervisor ID.
Received By
Sign off from the Cashier Supervisor who verifies and seals the deposit bag.
Deposit Total
Automatically populates.
Count of Receipts
Number found above Receipt Nbr column on the total Review Receipt Tender Flow.
Total Cash from Receipt Tenderflow
Check Count
Automatically populates.
Total number of checks; use the check calculator tape to find the number of checks
processed.
Total Checks from Receipt Tenderflow
Automatically populates.
Total from Review Receipt Tenderflow
Enter amount from total Review Receipt Tender Flow
Voids (*)
Number of Voids Completed.
Void Notes
Notate the reason void was made.
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Closing Cashier
Deposit Slip, Tapes and the BOA Bag# strip Back of Form:
Panther ID /
BOA Bag#
On reverse side of Teller Proof A form:
 Tape 1 copy of check tape to back of Teller Proof A.
 Tape 1 Copy of Cash Count.
 Enter Your Panther ID and Bag Number.
 Enter Date and cash totals in appropriate boxes.
 DO NOT SEAL BAG
 Turn entire deposit and associated papers into Cashiers Supervisor.
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