1. education
2. school

AGENDA
for the
Regular Meeting
of the
Board of Trustees
JIM PLYLER INSTRUCTIONAL COMPLEX
807 W. GLENWOOD
DR. JACK L. DAVIDSON CONFERENCE CENTER
December 15, 2014
REGULAR BOARD MEETING
Executive Session 6:00 P.M.
Regular Session 7:00 P.M.
NOTICE OF REGULAR MEETING OF THE
TYLER INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
Notice is hereby given that on Monday, December 15, 2014, the Board of Trustees of the Tyler
Independent School District will hold a regular meeting at (Executive Session at 6:00 p.m. and Regular Session
at 7:00 p.m.) at the Jim Plyler Instructional Complex, 807 W. Glenwood, Tyler, Texas. The subjects to be
discussed are listed on the agenda which is attached to and made a part of this Notice.
Individuals with disabilities are entitled to have access to and participate in public meetings. An
individual requiring an accommodation for access to the meeting must notify the Tyler Independent School
District by informing the district’s ADA coordinator, in writing 24 hours prior to the scheduled meeting of the
necessity of an accommodation. Upon receipt of this request, the district will furnish appropriate auxiliary aides
and services when necessary to afford an individual with a disability an equal opportunity to participate in and
enjoy the benefits of the board meeting as nonhandicapped individuals enjoy.
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that
a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive
meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et
seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the
commencement of the meeting covered by this Notice as the School Board may conveniently meet in such
closed or executive meeting or session concerning any and all purposes permitted by the Act.
Texas Government Code Section:
551.071
551.072
551.073
551.074
551.076
Private consultation with the board's attorney.
Discussing purchase, exchange, lease, or value of real property.
Discussing negotiated contracts for prospective gifts or donations.
Discussing personnel or to hear complaints against personnel.
Considering the deployment, specific occasions for, or implementation of,
security personnel or devices.
Considering discipline of a public school child, or complaint or charge
against personnel.
Considering the standards, guidelines, terms, or conditions the board will
follow, or will instruct its representatives to follow, in consultation with
representatives of employee groups.
Excluding witnesses from a hearing.
551.082
551.083
551.084
Should any final action, final decision, or final vote be required in the opinion of the School Board with
regard to any matter considered in such closed or executive meeting, then the final action, final decision, or final
vote shall be either:
(a)
(b)
in the open meeting covered by the Notice upon the reconvening of the public
meeting; or
at a subsequent public meeting of the School Board upon notice thereof;
as the School Board shall determine.
TYLER INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
December 15, 2014
REGULAR BOARD MEETING
Executive Session 6:00 P.M.
Regular Session
7:00 P.M.
JIM PLYLER INSTRUCTIONAL COMPLEX
807 W. GLENWOOD
DR. JACK L. DAVIDSON CONFERENCE CENTER
AGENDA
I. Call to Order
II. First Order of Business - Announcement by the Chairman as to the presence of a quorum,
that the meeting has been duly called and that notice of the meeting has been posted in
the time and manner required.
III. Executive Session will be held for the purposes authorized by the Texas Open Meetings
Act, Texas Government Code Section 551.071 et seq. concerning any and all purposes
permitted by the Act.
A. Texas Government Code Section 551.071
For the purpose of a private consultation with the board's attorney on all subjects or
matter authorized by law.
I. When the governmental body seeks the advice of its attorney about pending or
contemplated litigation or a settlement offer or
II. On a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this chapter.
III. Consider legal advice regarding personnel and related action items.
IV. Consider legal advice regarding United States of America vs. TISD Civil Action
Cause No. 5176 - Desegregation
B. Texas Government Code Section 551.072
I. Discussing purchase, exchange, lease, or value of real property
C. Texas Government Code Section 551.074
For the purpose of considering the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee.
I. Consider hiring and accepting resignations/retirements of professional personnel
including but not limited to.
a. Principal of Peete Elementary School
II. Consider renewals, non-renewals and terminations of contracts for professional
personnel. (To deliberate the appointment, employment, evaluation, reassignment,
duties, and contracts of employees.)
D. Texas Government Code Section 551.076
I. Considering the deployment, specific occasions for, or implementation of, security
personnel or devices.
IV. Reconvene from Executive Session
V. 7:00 p.m. Prayer and Pledge of Allegiance - Rev. Orenthia Mason
VI. Consider action on items discussed in Executive Session
A. Consider board approval of hiring, accepting resignations/retirements of professional
personnel included by not limited to.
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I. Principal of Peete Elementary School
B. Consider renewals, non-renewals and terminations of contracts for professional
personnel.
VII. Special Recognitions
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VIII. Approval of Minutes
A. Approve Minutes of Board Workshop - November 10, 2014
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B. Approve Minutes of Regular Meeting - November 20, 2014
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IX. 30 Minutes Public Participation
X. Business/Legal/Finance/Consent Agenda
A. Consider approval of 2014-2015 Amended Budget
13
B. Consider approval of Resolution for Sale of Property for Delinquent Taxes
17
C. Consider approval of Gifts and Donations
20
D. Consider approval of Purchase of E-mail Spam and Virus Filter Maintenance
21
E. Consider approval of MDLive Service Agreement for Telehealth Services
22
XI. Curriculum/Instruction/Consent Agenda
A. Consider approval of Additional PDAS Teacher Appraisers
23
B. Consider approval of School Health Advisory Committee for 2014-2015
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C. Consider approval of Contract with Young Audiences
26
D. Consider approval of Clinical Affiliation Agreement with Tyler Junior College
27
E. Consider approval of Instructional Materials Adoptions Commitees
34
F. Consider approval of Athletic Weight Room Fitness Equipment for John Tyler High
School and Robert E. Lee High School
40
G. Consider approval of Class Size Waiver
41
H. Consider approval of Off-Campus PE Program
42
XII. Discussion
A. School Board Member Training Report
XIII. Future Business
A. January 12, 2014 - Board Workshop
B. January 22, 2014 - Regular Meeting
XIV. Adjournment
44
Subject:
Personnel Actions
BACKGROUND INFORMATION
Personnel actions are as indicated.
ADMINISTRATIVE CONSIDERATIONS
Personnel appointments recommended for confirmation have met the
employment prerequisites of the Tyler Independent School District.
The candidates either hold valid certificates or such alternatives as
specified by the Board. Proposed contract renewals for one year term
contracts and one year non-certified contracts for administrators are
also considered.
Recommendations for new appointments are based on interviews,
references, adequacy of preparation, performance records and the
Superintendent’s approval.
The appointments, resignations, retirements, and non-renewals are
subject to the approval of the Board of Trustees.
ADMINISTRATIVE RECOMMENDATION
The confirmation of personnel actions as indicated.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Sharon Roy
12-15-14
5
I.
The Administration recommends for Board approval to accept the resignation
of the following certified contract:
Name
John Dees
Position
Principal – Peete Elementary
12-15-14
6
Effective Date
December 5, 2014
Subject:
Special Recognitions
The primary focus of the Tyler ISD Board Recognition Program is to
acknowledge accomplishments achieved by Tyler Independent School
District students, employees, campuses and departments.
Student
Tyler ISD would like to recognize the efforts of our two District students of
the month for December. We would like to recognize Abeer
Almohammed, a fourth grade student at Jack Elementary as our
Elementary Student of the Month. Our Secondary Student of the Month is
Tyra Young, an eighth grade student at Moore MST Magnet
School. Congratulations to these students for their hard work and
dedication! We will now watch a brief feature on these two outstanding
students.
Tyler ISD is proud to recognized six Robert E. Lee High School students
who have been named Commended Students in the 2015 National Merit
Scholarship Program. The students are: Megan Abrameit, Joshua Bice,
Kali Dodez, Joseph Spellman, Rebecca Strange, and Melanie Webb.
In addition, two students from Robert E. Lee High School were named
Outstanding Participants in the National Achievement Scholarship
Program. The students are: Lexus Bell-Boyd and Patrick Udofia.
Congratulations to Robert E. Lee High School student Mackenzie Istook
for having her artwork selected as the District Christmas Card for 2014.
Mackenzie was among about 100 students who submitted their artwork to
be used as the District Christmas Card.
Employees
The Board will recognize three employees as the Employee of the Month.
One teacher, one paraprofessional employee and one manual trades
employee will be recognized for: embodying Tyler ISD’s mission and
objectives; going above and beyond; and acts as an ambassador for Tyler
ISD on and off of campus.
Teacher – Lindsey Lott, third grade teacher at Andy Woods
Elementary School
Paraprofessional – Amy Perez, Executive
Technology Services – Administration Building
Assistant
in
Manual Trades – Frank Wilkerson, Campus Monitor at John Tyler
High School
12-15-14
7
MINUTES OF BOARD WORKSHOP MEETING
The Board of Trustees of the Tyler Independent School District held a board
workshop meeting on Monday, November 10, 2014, at the TISD Administration
Building. The president called the meeting to order at 11:03 a.m., announced the
presence of a quorum and the meeting had been posted in the time and manner
required.
Members present were Rev. Orenthia Mason, president; Andy Bergfeld, vice
president; Dr. Patricia Nation, Barbara Smith, Jean Washington and Wade
Washmon. Rev. Marty Dunbar was not present.
Administrators present were Dr. Marty Crawford, superintendent; Jan Coker, Dr.
Leslie George, Dr. Christy Hanson, John Orbaugh, Dawn Parnell, Kim Tunnell
and Ken Vaughn. John C. and John M. Hardy, school attorneys, were present.
Rev. Mason stated the board would not adjourn to executive session.
Dr. Crawford stated that the administration will present the campus improvement
plans to the board at the next meeting.
Dr. Hanson, chief academic officer, provided a Performance Based Monitoring
Analysis System (PBMAS) Update. She stated that Bilingual ESL Education is
Stage 4, Special Education is Stage 4, and Residential Facilities is Stage 3. She
reviewed the passing rates, representation, instructional settings and graduation
plans. She discussed the district leadership team, the improvement plan, and
intervention strategies. She then answered questions from the board.
Dr. Nation made a motion to approve the PBMAS Improvement Plan as
presented. The motion was seconded by Mrs. Washington and passed by a vote
of 5-1. Mrs. Smith voted in opposition.
Dr. Crawford stated that Organizational Health: Diagnostic and Development
Corporation’s Sustained Systemic Success Model™ provides a conceptual
framework for identifying the foundational components required for student
success. This model was conceived as a result of a three-year Melinda and Bill
Gates funded project that was designed to critically examine 100 promising high
schools from across the nation and to identify those factors which are needed for
sustained student success. Student success cannot be achieved and sustained
unless there is a systemic commitment to a principle-centered conceptual
infrastructure. He stated this will provide objective and reliable data that can be
used as one of the key data sources for total quality management.
Mrs. Smith made a motion to approve the contract with Organizational Health:
Diagnostic and Development Corporation in the amount of $127,557.14 for a
data-based systems approach for improving student performance. The motion
was seconded by Mr. Washmon and passed by a vote of 6-0.
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Board Workshop Meeting
November 10, 2014
Page 2 of 2
Dr. Crawford provided the board with an update regarding the purchase of
property at 320 Shiloh Road, Tyler, TX commonly known as Tyler Tennis and
Swim. He stated that a firm contract has been negotiated.
The meeting adjourned at 11:53 a.m. following a motion by Mrs. Washington,
seconded by Mr. Bergfeld and a vote of 6-0.
APPROVED:
/s/ Gina Orr
Gina Orr, Secretary
/s/ Rev. Orenthia Mason
Rev. Orenthia Mason, Board President
9
MINUTES OF REGULAR MEETING
The Board of Trustees of the Tyler Independent School District met in regular
session on Thursday, November 20, 2014, at the Jim Plyler Instructional
Complex. The president called the meeting to order at 6:00 p.m., announced the
presence of a quorum and the meeting had been posted in the time and manner
required.
Members present were Rev. Orenthia Mason, president; Rev. Marty Dunbar, Dr.
Patricia Nation, Barbara Smith, Jean Washington, and Wade Washmon. Andy
Bergfeld was not present.
Administrators present were Dr. Marty Crawford, superintendent; Tosha Bjork,
Joe Coburn, Dr. Leslie George, Dr. Christy Hanson, Shauna Hittle, Tim Loper,
John Orbaugh, Dawn Parnell, Sharon Roy, Kim Tunnell and Ken Vaughn. John
C. and John M. Hardy, school attorneys, were present.
Trustees adjourned to executive session at 6:01 p.m. Rev. Mason stated there
would be action to follow.
Trustees reconvened in open session at 7:07 p.m.
Mr. Washmon offered prayer and led the Pledge of Allegiance.
Regarding items discussed in executive session, Rev. Mason stated there was
no action.
The board recognized the efforts of two District students of the month for
November. Leroy Sparrow, a fifth grade student at Caldwell Elementary as our
Elementary Student of the Month. The Secondary Student of the Month is
Cristina Sanchez, a twelfth grade student at Robert E. Lee High School.
Congratulations to these students for their hard work and dedication!
The Board recognized three employees as the Employee of the Month. One
teacher, one paraprofessional employee and one manual trades employee will
be recognized for: embodying Tyler ISD’s mission and objectives; going above
and beyond; and acts as an ambassador for Tyler ISD on and off campus. This
month those employees are April Caldwell, AVID Teacher at John Tyler High
School; LaTrina Stewart, Administrative Assistant at Bell Elementary School; and
Jimmy Mass, Custodian at Stewart Middle School.
Tyler ISD would like to recognize Karen Crone, Cafeteria Manager, at Hogg
Middle School for her heroic actions in administering the Heimlich maneuver to a
student who was choking.
Mrs. Smith made a motion to approve the minutes of the board workshop
meeting on October 6, 2014, regular meeting on October 16, 2014 and board
workshop meeting on October 29, 2014. The motion was seconded by Mrs.
Washington and passed by a vote of 6-0.
10
Regular Meeting
November 20, 2014
Page 2 of 3
Rev. Mason stated that no one had requested to speak to the board during public
participation.
Regarding the Business/Legal/Finance/Consent Agenda items, Dr. Nation made
a motion seconded by Mrs. Washington to approve the following items:
 Approval of 2014-2015 Amended Budget;
 Approval of Resolution for Sale of Property for Delinquent Taxes;
 Approval of Annual Investment Broker Review;
 Approval of Resolution Re-Affirming the Investment Policy of Tyler ISD;
 Approval of Resolution Approving Independent Sources of Instruction
Relating to the Investment Responsibilities;
 Approval of 2014 Certified Tax Rolls;
 Approval of TASB Update 100, Local Policies DCE, FDA and FL;
 Approval of Local Policy EIC;
 Approval of contract for Web Hosting, Parent Notification and Mobile App
Services with Blackboard Engage for a total cost of $89,708.75;
 Approval of Purchase of Projectors and Flat Screen Monitors for Boulter,
Moore, Three Lakes and the Tyler ISD Career and Technical Center from
Delcom Group in the amount of $399,995.05.
The motion passed by a vote of 6-0.
Regarding the Curriculum/Instruction/Consent agenda, the board pulled the
approval of Campus Improvement Plans for Austin, Boulter, Dixie, Dogan,
Douglas, Griffin, Jones, Orr, Peete, Ramey, and Wayne D. Boshears Center for
Exceptional Programs for individual consideration.
Mr. Washmon made a motion seconded by Rev. Dunbar to approve the following
items:
 Approval of Additional PDAS Teacher Appraisers;
 Approval of Admission Review/Dismissal (ARD) Individualized Education
Plan Application Service Subscription with ESPED in an estimated annual
subscription in the amount of $37,020 (price based on October PEIMS
count);
 Approval of Teacher and Student File Storage Upgrade from Presidio
Networks at a cost of $81,513.75;
 Approval of Inventive Technology Software Maintenance Agreement for
Mediacast software with Inventive Technology at a cost of $58,000.00.
The motion passed by a vote of 6-0.
Mrs. Kim Tunnell, chief leadership and performance officer, stated that eleven
TISD campuses were identified in one or more areas as improvement required
under the new accountability system. She reviewed the identified areas for
Austin, Boulter, Dixie, Dogan, Douglas, Griffin, Jones, Orr, Peete, and Ramey.
She stated that Wayne D. Boshears Center for Exceptional Programs was
11
Regular Meeting
November 20, 2014
Page 3 of 3
originally identified; however, an appeal had been filed and the district received
confirmation today that the appeal has been granted and the campus will not be
rated. She then discussed the monitoring plans, the redesign process, and
stated that the administration will present the redesign plans in February for
approval.
Dr. Nation made a motion to approve the Campus Improvement Plans for Austin,
Boulter, Dixie, Dogan, Douglas, Griffin, Jones, Orr, Peete, and Ramey excluding
the Wayne D. Boshears Center for Exceptional Programs whose appeal has
been granted by the Texas Education Agency. The motion was seconded by
Mrs. Washington and passed by a vote of 6-0.
Regarding the purchase of property at 320 Shiloh Road commonly known as
Tyler Tennis and Swim, Dr. Crawford stated that the administration conducted a
feasibility study on different locations for potential school sites for the
construction of a new Robert E. Lee High School. In reviewing those sites, land
purchase cost, building new roads, installing new infrastructure, projected cost
were estimated at $13.5 million to purchase property that would meet the
requirements for the construction of a new high school. The district also
conducted a feasibility study to consider the potential purchase of the Tyler
Tennis and Swim property that is adjacent to the current Robert E. Lee site. The
potential possibilities and costs included: increases to the value of the current
property, allows for future building site and access possibilities, infrastructure
already exists, increased acreage from 50.1 to 58.3, possibility of selling road
frontage property, which will help offset expenditures and the purchase price of
$2.5 million. After review of both feasibility studies, the administration and board
determined that it was in the best interest of the taxpayers to purchase this
property for a net saving of $11 million for any future expansion projects that
might occur at the high school.
Regarding future business, Dr. Crawford reminded the board about the upcoming
board meetings.
The meeting adjourned at 8:02 p.m. following a motion by Mr. Washmon,
seconded by Dr. Nation and a vote of 6-0.
APPROVED:
/s/ Gina Orr
Gina Orr, Secretary
/s/ Rev. Orenthia Mason
Rev. Orenthia Mason, Board President
12
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14
15
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Subject:
Resolution for Sale of Property for Delinquent Taxes
BACKGROUND INFORMATION
The delinquent tax collection process results in parcels of property
being offered for sale pursuant to foreclosure of tax liens as stipulated
in Section 34.05 (a) of the State Property Tax Code.
ADMINISTRATIVE CONSIDERATION
Attached is a resolution for sale of property and description of property.
A representative from Perdue, Brandon, Fielder, Collins & Mott, L.L.P.,
the firm representing the district in tax related matters, will attend the
meeting.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the attached
resolution authorizing the execution of the deed by the Board
President.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Tosha Bjork
12-15-14
17
18
19
Subject:
Gifts and Donations
BACKGROUND INFORMATION
Board policy (CDC Local) requires that all donations to the District
must be reviewed by the Superintendent prior to formal acceptance.
The Superintendent must approve all donations under $5,000. The
Board must approve all donations of $5,000 or more.
ADMINISTRATIVE CONSIDERATION
The following donations with a value of $5,000 or more have been
received:
Amount
Source
Recipient
$ 8,745.80
TISD Foundation
Various Elementary
Schools for their
participation in the
Discount Card Program
$35,537.48
TISD Foundation
Various Campuses for
Teacher Grants for
Great Ideas
$11,419.00
Jack Elementary PTA
Jack Elementary for a
Playground Shade
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board accept the donations.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Marty Crawford, Ed.D.
12-15-14
20
Subject: E-mail Spam and Virus Filter Maintenance Purchase
BACKGROUND INFORMATION
The district installed a Cisco Ironport system in 2010 to provide E-mail spam
and virus filtering. The filter remains an effective solution to protect the
district’s E-mail system and users from unwanted or harmful messages. On
average the filter reviews 5 million messages per month and filters 90% of
those messages out.
ADMINISTRATIVE CONSIDERATION
The district needs to purchase a software maintenance plan to keep the
Ironport E-mail filter up to date.
ALIGNMENT TO STRATEGIC PLAN
1.1.7 – Provide a robust data infrastructure with the ability to monitor all
security measures.
3.1.4 – Project needs for future including the following parameters: Internet
Bandwidth, WiFi, Storage Capacity, Network Traffic, Security and VDI
Capabilities and Capacity.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the purchase of
software maintenance in the amount of $36,654.24 from Presido. Funds for
the purchase are budgeted through the general fund.
ACTION REQUIRED
Board Approval
CONTACT PERSON
John Orbaugh
12-15-14
21
Subject:
Approve MDLIVE Service Agreement for Telehealth Services
BACKGROUND INFORMATION
On January 1, 2014, Tyler ISD started offering a new telehealth benefit to
employees as a voluntary election. Telehealth services offer a 24/7/365 ondemand access to a national network of board-certified doctors and
pediatricians that can diagnose, recommend treatment and prescribe
medication for a non-emergency medical issue. This benefit was
administered through Ameridoc with a one year rate guarantee of $7.00 per
month with unlimited calls for employees and their families with no
additional consultation fees.
Ameridoc offered to renew the benefit on January 1, 2015 with a $2.00 rate
increase from $7.00 per month to $9.00 per month.
Financial Benefit Services (FBS), our third party administrator for
supplemental insurance benefits contacted companies that provide
telehealth services to find a provider who could offer these services at a
comparable price. Two additional providers responded. MDlive responded
with the lowest rate of $7.00 per month. MDLive was determined to provide
the most competitive rate while providing the same quality service.
ADMINISTRATION CONSIDERATION
FBS and the Insurance Committee reviewed the information on the
providers and determined that the best option for TISD employees would be
to use MDLive for the telehealth services starting January 1, 2015.
ADMINISTRATION & INSURANCE COMMITTEE RECOMMENDATIONS
That the Board approve the selection of MDLive to provide telehealth
services starting January 1, 2015.
ACTION REQUIRED
Board Approval
CONTACT PERSONS
Tosha Bjork
Jill Fondren
12-15-14
22
Subject:
Additional PDAS Teacher Appraiser
BACKGROUND INFORMATION
The Tyler Independent School District has adopted the Professional
Development System (PDAS) as its method of appraising teachers
at all campuses except Wayne D. Boshears Center for Exceptional
Programs.
ADMINISTRATIVE CONSIDERATION
Chapter 150 of TAC requires that the local board approve the
district appraisers.
The appraisers listed have completed all required appraiser training
and are being submitted to the Board for approval.
Teresa Staton
Shinnitta Foreman
ADMINISTRATIVE RECOMMENDATION
The administration recommends the approval of the additional
appraisers as listed.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Sharon Roy
12-15-14
23
Subject:
Approval of School Health Advisory Council (SHAC) Committee
BACKGROUND INFORMATION
According to Education Code, Chapter 28.004, Local School Health Advisory
Council and Health Education Instruction, the board of trustees of each
school district shall establish a local school health advisory council to assist
the district in ensuring that local community values are reflected in the
district’s health education instruction. The specific duties of the SHAC
include making recommendations related to health education curriculum and
hours of instruction, nutrition and fitness education, appropriate methods for
instruction of human sexuality (sexual health), and strategies for a
coordinated school health and safety program.
ADMINISTRATIVE CONSIDERATION
The SHAC committee is composed of public school teachers, administrators,
students, health care professionals, business community members, law
enforcement, senior citizens, the clergy and non-profit health organization
members. The committee meets on a regular basis throughout the year with
an emphasis on Fitness and Nutrition; Drugs, Alcohol, and Violence; and
Sexual Health. The following members are recommended for the 2014-2015:
PARENTS
COMMUNITY
STUDENTS
TYLERISD
Stephanie Taylor-Co Chair
Terrance Ates
Dana Baker-Clarkston
David Dickerson
Desiree Mackey-JT
Sheldon McGowanJT
Sheri Boatright
Brooke Buffington
Dustin McCrary-REL
Florina Gomez
Jennie Hammerbacker-Food Services.
Claudia Caballero
Cinda Farrell
Marina Rivera-REL
Connie Hilbrand-counselor
Iris Diaz
Linda Isabell
Sonia Escobedo
Officer William Kahn
Dawn Parnell – Ex. Dir. Communications
Amy Pawlek – Coordinator of
Communications
Carol Foley-Jack PTA
Jovil Martin
Greg Priest -Athletics
Windy Gallagher
Officer Juan Mendoza
Tamishea Shewmake –Tyler ISD Officer
Anjanette George
Gretchen Stryker
Kim Tunnell-Leadership/Performance
David George
Cindy Fancher, RN-Co-Chair
Ken Vaughn-Student & Support Services
Sarina Hager-Hubbard
Mike Hill
Lisa Holcomb
Christi Lawson
Susie Lofquist
Adrianna Lugo
Ann Luna
Amalie Matthews
Tara McCrea-Owens
Hannah Oliphant
Lori Price - Woods
Kristi Roberts
Jenny Romines
Brenda Stratton
Teresa Stuth
Sherry Trump
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ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board of Trustees approve the
above list of names for membership on the 2014-2015 Official School Health
Advisory Council and Health Education Instruction Committee.
ACTION REQUIRED
Board approval
CONTACT PERSONS
Cindy Fancher
Ken Vaughn
12-15-14
25
Subject: Contract with Young Audiences Arts for Learning - Northeast Texas
BACKGROUND INFORMATION
Young Audiences of Northeast Texas, in partnership with The Kennedy
Center, uses the arts to enrich the lives of Tyler ISD students and enhance
their educational experience through arts integration. They provide trained
artists who bring performances, workshops and residencies to Tyler schools.
They also offer professional development for teachers and advocate for
learning IN and THROUGH the arts. Young Audiences has partnered with
Caldwell Fine Arts Academy for several years and is expanding the impact of
arts integration throughout Tyler ISD.
ADMINISTRATIVE CONSIDERATION
Children learn from a range of intelligences and learning styles. The Arts
provide different ways to process cognitive information and express
knowledge. Through the partnership with Young Audiences, students learn to
sing and draw and learn how to read, write, and think creatively in math and
science. Young Audiences can help students make the connections between
seemingly unrelated topics.
Involvement in the Arts:
 Teaches independence and collaboration
 Builds the skills vital to tomorrows’ workplace
 Improves academic performance and standardized test scores
 Increases student attendance
 Decreases school drop-out rates
Young Audiences of Northeast Texas matches district funds to provide
services throughout Tyler ISD.
ALIGNMENT TO STRATEGIC PLAN
Strategy 4.1
We will use innovative methods to provide skills that match the talents and
aspirations of each student
ACTION REQUIRED
Administration is requesting approval of a maximum of $36,500 for Young
Audiences of Northeast Texas to provide workshops, professional
development and Arts integration activities for Caldwell Fine Arts Academy,
Austin Elementary, Moore MST, Dogan MS and other schools, at the
principal’s request.
CONTACT PERSONS
Christy L. Hanson
George Faber
12-15-14
26
Subject:
Clinical Affiliation Agreement with Occupational Therapy Program at Tyler
Junior College
BACKGOUND INFORMATION
Tyler Junior College Occupational Therapy Assistant program has made
request for Tyler Regional Day School Program for the Deaf (RDSPD) to
provide a professional environment for their students to complete their
Level 1 Fieldwork phase. This opportunity would benefit students within
the RDSPD classroom as vestibular needs and proprioceptive functions
are often times identified as areas of need due to hearing loss/deafness.
ADMINISTRATIVE CONSIDERATION
Tyler RDSPD and Tyler Junior College will work collaboratively to support
the needs of our students as well as provide an environment conducive to
professional growth for students participating in the Occupational Therapy
Assistant program at Tyler Junior College.
ALLIGNMENT TO STRATEGIC PLAN
Strategy 6.2
Specific Result:
innovative learning environment.
Support for campuses offering an
ADMINISTRATIVE RECOMMENDATION
The Administration recommends the board approve the Clinical Affiliation
Agreement between Tyler ISD – Regional Day School Program for the
Deaf and Tyler Junior College.
ACTION REQUIRED
Board Approval
CONTACT PERSONS
Dr. Leslie Brinkman George
Dr. Christy L. Hanson
12-15-14
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28
29
30
31
32
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Subject: Instructional Materials Adoptions Committees
BACKGROUND INFORMATION
The State Board of Education (SBOE) creates an adoption cycle for subjects
in the Foundation Curriculum to ensure the materials are reviewed once every
eight years. (Subjects in the Enrichment Curriculum may extend beyond eight
years.)
The SBOE uses a proclamation to call for new instructional materials. The
proclamation lists the subject areas scheduled for review. It contains a
schedule of adoption procedures, requirements, the Texas Essential
Knowledge and Skills (TEKS), and instructions for providing electronic files for
braille and large-type materials. Proclamations are named for the year the
materials go into the classroom.
Proclamation 2015
 Social Studies, K–12
 Math, 9–12
 Fine Arts
ADMINISTRATIVE CONSIDERATION
In accordance with EFAA (Local) the district has established an Instructional
Materials Allotment Team to facilitate the selection of the instructional
materials in:
 Social Studies K – 12
 Math 9 – 12
 Fine Arts
The team(s) will make selections based upon District instructional needs,
input from stakeholders, and in accordance with administrative regulations.
These teams are charged with selecting materials, in combinations with any
other materials in use by Tyler ISD, that allow the Board to certify that all
students are provided with instructional materials that cover the essential
knowledge and skills, as required by law [EFAA(LEGAL)].
(The Instructional Materials Adoption process is attached.)
ACTION REQUIRED
The administration recommends approving the members of the Instructional
Materials Adoption Committee as listed in the attached documents.
CONTACT PERSON
Christy L. Hanson, Ed.D.
12-15-14
34
Overview of the Adoption Process
The State Board of Education (SBOE) creates an adoption cycle.
Foundations Curriculum
(Every 8 Years)
English Language Arts and Reading
Mathematics
Science
Social Studies
Enrichment Curriculum
(May extend beyond 8 Years)
Career and Technical Education (CTE)
Fine Arts
Health Education
Languages other than English (LOTE)
Physical Education (PE)
Technology Applications
1. Proclamations
The SBOE uses a proclamation to call for new instructional materials. Proclamations are named
for the year the materials go into the classroom.
Proclamation 2014
Science K - 12
Mathematics K - 8
Technology Applications
Proclamation 2015
Social Studies K - 12
Mathematics 9 - 12
Fine Arts
Floral Design
2. Development and Submission
Once the proclamation is issued, publishers submit a Statement of Intent to Bid. Publishers have
one year to develop materials that meet the proclamation’s requirements.
3. Samples
Publishers must provide one electronic sample copy of their instructional materials to TEA and
one electronic sample copy to each of the 20 regional education service centers (ESCs).
4. State Review Panels
State review panel members review instructional materials to find the TEKS and English
Language Proficiency Standards (ELPS) covered and factual errors. The commissioner of
education appoints the state review panel members from nominations submitted by educational
organizations across the state, educators, academic experts, or parents. At the end of the review,
the state review panel members report their results to the commissioner of education.
5. Instructional Materials Adoption
The commissioner of education recommends that the instructional materials be placed on the
adopted or rejected list, based on the percentage of TEKS covered. To be eligible for adoption,
instructional materials must meet at least 50% of the TEKS and 100% of the ELPS in both the
student version and teacher version of the instructional materials.
6. Errors
The commissioner of education presents the SBOE with a Report of the Commissioner of
Education Concerning Required Corrections of Factual Errors, listing all factual errors discovered
in the instructional materials. The report is a collection of errors found by the state review panel,
publishers (who must report all known factual errors), and the public or a third-party
organization. Publishers must correct all factual errors and provide an affidavit confirming they
have done so before the corrected copies are submitted to TEA and to schools.
7. Public Comment
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Any resident of Texas may submit written comments about instructional materials submitted for
adoption. Public hears are also held to allow citizens the opportunity to provide oral testimony
about instructional materials submitted for adoption.
8. State Adoption
The SBOE determines which materials are adopted or rejected by using the Commissioner of
Education’s reports and recommendations.
9. Local Adoption, Ordering, and Fulfillment
Local authorities for each school district or open-enrollment charter school set their own policy
for selecting instructional materials for their students. School districts and open-enrollment
charter schools place their orders with TEA through the Educational Materials and Textbooks
(EMAT) online system. Tyler ISD’s adoption process is as follows:
A. Applications of interests are provided to each campus for participation on the
Instructional Materials Adoption Committee
B. Representatives from each campus are selected to serve on the Instructional Materials
Adoption Committee
C. Committee Members meet to create rubrics for selection of materials.
D. Stakeholder input is solicited:
a. Samples of materials are provided to each campus for review by staff,
parents, and community members.
b. A review room is provided at the Professional Development Center
c. An Instructional Materials Fair is held January 13, 2015 so all community
members, parents and staff can review the potential materials. Ballots are
provided at the event for input.
d. Committee members meet with staff members by grade level to review the
materials.
E. Committee Members meet (February 16, 2015) to review the materials according to
the rubric.
F. Committee Members make a recommendation to the Tyler ISD Board.
G. The School Board approves final selections and ratifies the District’s certification of
instructional materials
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Fine Arts
Instructional Materials Adoption Committee
2014-2015
Campus
Griffin
Rice
Clarkston
Jones
Teacher
Peggy Vollmer
Jennifer Thrasher
Cynthia Dempsey
Marshall Harrell
Elementary Art
Bonner
Bell
Owens
George Brigman
Julianna Wynn
Deanna Waters
Secondary Art
Robert E. Lee
John Tyler
Dogan Middle
Boulter Middle
Hubbard Middle
Paula Tefteller
Joanette Duncan
Natasha Raibon-Sheppard
Nancy Bukovich
Lori Martin
Secondary Music/Band
Boulter Middle
Moore Middle
Karen Norman
Brian Persinger
Secondary Choir
Robert E. Lee
John Tyler
Jerry Page
Kerry Hughes
Secondary Orchestra
Robert E. Lee
Dogan / Boulter
Julie Simpson
Jordan Dixon
Secondary Theatre
Boulter
Hubbard
Robert E. Lee
John Tyler
Stephanie Bullington
Lisa Lininger
Michael Ward
Pat Grunden
Secondary Dance
TBA
TBA
Elementary Music
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High School Mathematics
Instructional Materials Adoption Committee
2014-2015
Algebra I
Teacher
Amy Norris
Susan Oaxaca
Kimberly Benjamin*
Tamara Bowers*
Campus
REL
JT
Dogan
Moore
Geometry
Teacher
Josh Loeffler*
Elizabeth Anderson
Laura Berns*
Joanna Jewett*
Campus
REL
JT
JT
REL
Algebra II
Teacher
Leah Burke* (PreCal)
Matthew Williams*
Jack Ford
Campus
REL
JT
JT
Pre-Calculus
Teacher
Gena Dunfee
Marilyn McKinley*
Campus
JT
REL
Math Model Applications
Teacher
Campus
Nathan Nordin
REL
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39
Subject:
Athletic Weight Room Fitness Equipment for John Tyler High
School and Robert E. Lee High School
BACKGROUND INFORMATION
The Athletic Department would like to purchase new fitness
equipment for weight rooms at John Tyler and Robert E. Lee.
PowerLift is the best equipment on the market that will allow us
train our student-athletes safely, effectively, and efficiently (60-80
athletes at one time compared to the current 40 athletes). This will
replace outdated equipment currently being used and enable the
district to use that equipment for the auxiliary weight rooms and
middle schools. This project will enhance student-athlete
development ensuring that all of our sports programs have training
tools they need to succeed.
ADMINISTRATIVE CONSIDERATION
The weight room equipment will be purchased through the district
Athletic Department with Conner Athletic Products Inc.
DBA/POWERLIFT, through BuyBoard Purchasing Cooperative.
The proposed price of the equipment is:
John Tyler fitness equipment
$119,893.43
REL fitness equipment
$119,893.43
Total Cost to District
$239,786.86
ADMINISTRATIVE RECOMMENDATION
The Administration recommends acceptance of the Conner Athletic
Products Inc. DBA/POWERLIFT proposal in the amount of
$239,786.86 for new weight room equipment to be purchased using
the Superintendent’s Instructional Sustainment Fund.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Greg Priest
12-15-14
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Subject:
Class Size Waiver Exemption
BACKGROUND INFORMATION
The Texas Education Agency (TEA) requires each school district in Texas
to conduct a class size enrollment survey for grades K-4. If the survey
indicated that any class for grades K-4 exceeded the allowable class size
limit of 22:1, the district was required to submit a request and a copy of the
Board approved compliance plan to the State Waiver Unit. If a district
exceeded the class size limit of 22:1 at a later date, the district had thirty
(30) days from the date of non-compliance to submit a waiver request.
ADMINISTRATIVE CONSIDERATION
In light of budget constraints, TEA has allowed school districts to set class
size above the 22:1 ratio and has approved any waivers designated as a
financial hardship or teacher shortage. For the past two years, Tyler ISD
has utilized this option and set the K-4 class sizes at a 24:1 ratio. TEA
requires that any district making this decision must request an exemption
to the class size waiver that exceeds 22:1.
Based upon the strategic plan and input from staff and parents, efforts
were made during the planning for the 2014-2015 budget to reduce the
class size in K-1 back to the 22:1 ratio. This decision resulted in the hiring
of 12 additional teachers. Due to the negative impact to the budget, the
class size for 2-4 will remain at 24:1 for the 2014-2015 school year.
ADMINISTRATIVE RECOMMENDATION
The administration recommends that the Board approve the request for
Tyler ISD for an exemption from the 2014-2015 Class Size Waiver as
allowed by the Texas Education Agency.
ACTION REQUIRED
Board approval
CONTACT PERSON
Laura Cano
Shauna Hittle
Kim Tunnell
12-15-14
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Subject:
Tyler ISD Off-Campus PE Program
BACKGROUND INFORMATION
The Off-Campus Physical Educator Program is a cooperative
arrangement between the Tyler Independent School District and the
approved off-campus sponsoring facility/agency. These guidelines
include a list of basic requirements/responsibilities that have been
determined by Tyler ISD and the Texas Education Agency (TEA).
These requirements must be met and maintained to be eligible for
participation in the program in accordance with EHAC and EIF
(Legal) Policy.
Private or commercially sponsored physical activity programs, in
which students participate intensive training above and beyond that
of regular physical education classes, may be substituted for
physical education credit for students in grades 6-12, as allowed by
the District and the Texas Education Agency (TEA).
ADMINISTRATIVE CONSIDERATION
The District may allow an exemption for a student on middle or
junior high school campus participating in a school-related activity
or an activity sponsored by a private league or club only if that
activity meets each of the following requirements:
1. The activity must be structured;
2. The Board must certify the activity; and
3. The student must provide proof of participation in the activity.
A “structured activity” is an activity that meets, at a minimum, each
of the following requirements:
1. The activity is based on the grade appropriate movement,
physical activity and health, and social development strands
of the essential knowledge and skills for physical education
specified in 19 Administrative Code Chapter 116; and
2. The activity is organized and monitored by school personnel
or by appropriately trained instructors who are part of a
program that has been certified by the Board.
The following facilities/agencies have applied for approval as an offcampus PE providers:



Tyler Junior College Academy of Dance
Faulkner Tennis Center
BCXR Horse Center
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ADMINISTRATIVE RECOMMENDATION
The administration recommends the board approve the applications
from Tyler Junior College Academy of Dance, Faulkner Tennis
Center and BCXR Horse Center to be an off-campus PE program
sponsoring facility/agency.
ACTION REQUIRED
Board Approval
CONTACT PERSON
Greg Priest
12-15-14
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Subject:
School Board Member Training
BACKGROUND INFORMATION
As a part of Senate Bill 1, the Legislature altered the provisions in
law regarding school board member training. The rule, which took
effect March 1, 1996, specifies three types, or tiers of school board
member training. Tier One includes the training course prescribed
by the Legislature and offered exclusively by the ESCs. The
course will concentrate on the laws of Texas school governance
and operations. Tier Two requires the entire board and
superintendent to participate each year in a team building session
to enhance team effectiveness and to assess board members’
training needs for the remainder of the year. Tier Three specifies
the hours of additional training board members must receive in
addressing the needs identified in Tier Two.
At the last regular meeting of the calendar year, each school board
must announce which board members have met, exceeded, or are
deficient in meeting the training requirements. See attached report.
ADMINISTRATIVE RECOMMENDATION
All board members have met or will have met all of the continuing
education requirements specified as part of Senate Bill 1.
ACTION REQUIRED
Information only
CONTACT PERSONS
Rev. Orenthia Mason
Marty Crawford, Ed.D.
12-15-14
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School Board Continuing Education Record
Tyler Independent School District
12-15-14
Name
Tier One
Tier Two
Tier Three
Open
Meetings
Training
Public
Information
Act Training
Local
Orientation*
Education
Code
Orientation *
or Update
Team-Building
and
Assessment
Continuing
Education in
Assessed
Needs**
Required of All
Elected Public
Officials
Required of All
Elected Public
Officials***
Rev. Orenthia Mason
M
M
M
D
M
Delegated
Andy Bergfeld
M
D
M
M
D
Delegated
Barbara A. Smith
M
M
M
E
M
Delegated
Jean Washington
M
M
D
E
M
Delegated
Dr. Patricia Nation
M
M
M
E
M
Delegated
Rev. Marty Dunbar
M
M
M
M
M
Delegated
Wade Washmon
M
M
M
E
M
Delegated
* Applicable for first year board members only.
** New Member are required to have a minimum of 10 hours. Returning members are required to have a minimum of 5 hours.
*** Boards may delegate this training to the district’s public information coordinator.
M –Met Requirements
E- Exceeded Requirements
D-Developing
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