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RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, A/P: Thal, Alibag-402208. Maharashtra, INDIA
Phone: 02141 238018/238480/238059
Fax: 02141 238081
NOTICE INVITING TENDER FOR SUPPLY OF STUD/BOLT WITH NUT.
TENDER NO. : AG-45579
DATED: 26-12-2014
Important Dates
Last Date & Time for downloading of Tender documents
:
08-01 -2015 up to 10.00 a.m.
Last Date & Time of Submission of e-Tender
:
08-01 -2015 up to 10.00 a.m.
Date & Time of Opening of e-Tenders (Technical Bid)
:
08-01 -2015 at 10.30 a.m.
Website for Online bid Submission: https://eprocure.gov.in
Kindly Note That Only Online Bid Will Be Considered
Against This Tender
Contacts:
1)
2)
3)
4)
5)
6)
RCF Helpline Number: 022-25522760 (10.00 a.m. to 5.00 p.m.)
Mr. Vivek Patil (Cell-9823544846 )
email : [email protected]
Mr. Gaurang Shaha (Tel:+91 2141 238081), e-mail: [email protected]
Mr. Ganesh Patil (Tel:+91 2141 238081), e-mail: [email protected]
Mr. Shrikant Jawale (Tel:+91 2141 238059), e-mail: [email protected]
Mr. B. N. Srikant (Tel:+91 2141 238018), e-mail: [email protected]
THIS TENDER DOCUMENT CONTAINS :
Sr.
No.
Documents
Item details
Pages
1
NIT
Instruction For Bidders
2
ANNEX – I
Format – Process Compliance
3
ANNEX – II
Format – Technical Bid
7-9
4
ANNEX – III
Format – Terms & Conditions
10
5
ANNEX – IV
Modalities for e-Tendering & Special Instructions
NB: (Kindly upload complete NIT in Packet-I duly signed & stamped)
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2-5
6
11-13
Notice Inviting Tender No.: AG-45579
INSTRUCTION FOR BIDDERS
This is a Notice Inviting Tender (NIT) for procurement of Stud/Bolt with nut from manufacturer/
Authorized dealers/distributers/stockiest meeting the specifications as specified hereinafter as per the
terms & conditions stated hereinafter:
1.01
Item Description & Quantity for Supply:
Sr
Short Text
1
Qty Required
As per Technical Bid Annexure-II
41 Item/s
1.02
Quantity Tolerance: -There is no quantity tolerance.
1.03
Bidders shall submit catalogue for each measuring instrument along with quotation.
1.04
Delivery: Delivery will be the essence of the contract, preferred delivery period is 30 days from
the date of Purchase order/LOI.
1.05
Part Order Quantity: PO shall be placed on overall lowest basis. However, RCF reserves
the right to split the tendered quantity in part or whole on it’s sole discretion without assigning
any reason.
1.06
e-Tendering Procedure : The procurement shall be carried out through submission of
online tenders only. No offer in physical form will be accepted and any such offer if received by
RCF will be outright rejected. Tender documents can be downloaded from our website
www.rcfltd.com or website of CPPP www.eprocure.gov.in. Bids are to be submitted on website
www.eprocure.gov.in.
The bidders should have a valid digital signature certificate (Class-II or Class-III) issued
by any of the valid Certifying Authorities to participate in the online tender.
The bids shall be uploaded in Single Bid System {Part-I: Techno-Commercial Bid with Price
Bid) in electronic form only through e-tendering system on www.eprocure.gov.in website.
A. Bids should be submitted as per following instructions only:
1. PART-I : TECHNO-COMMERCIAL and PRICE BID :
following :-
i.e. This Bid should contain
Packet:1: Scanned copy of “Process compliance statement” (Annexure-I) printed on
bidder’s letter head with duly signed by appropriate authority.
Packet:2: Scanned copy of dully filled “Technical Bid” (Annexure-II).
Packet:3: Scanned copy of dully filled “Terms & Conditions” (Annexure-III).
Packet 4 : PRICED BID
Price Bid i.e. BOQ given with tender to be uploaded after filling all relevant information like
Basic Prices, taxes & duties. The priced BOQ should be uploaded strictly as per the format
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available with the tender failing which the offer is liable for rejection (renaming or
changing format of BOQ sheet (file) will not be accepted by system)
Kindly quote your offer on ‘FOR RCF Stores, Thal basis’ only, Blank fields in uploaded
BOQ sheet will indicate that the particular tax or duty is not applicable (not payable by
RCF). Landed cost shown in the BOQ sheet is the total amount payable by RCF and
Evaluated Cost shown in last column of BOQ sheet is the amount on which Lowest
bidder will be decided.
Note: 1) e-Procurement system does not allow submission of documents after due date
of tender. Incomplete form or non-submission of documents to verify details
may results into rejection of your offer and no communication shall be done
for submission of documents.
2) Vendor should quote prices in BOQ only, offers indicating rates anywhere else
(scanned documents in Part-I) shall be liable for rejection.
B. OTHER IMPORTANT DOCUMENTS :
Bidders can take help from RCF’s e-Procurement Helpdesk (022-25522760) in uploading of
documents.
1. Banker Details: Scanned copy of dully filled ‘Banker Details’ form & scanned cheque to
be uploaded in ‘Banker Details’ folder of My Space documents, this information is essential
for payment transactions.
2. Miscellaneous Docs: Please submit scanned copy of ‘PAN Card, Sales Tax Registration
Certificate (VAT/CST), Central Excise Registration Certificate, Service Tax Registration
Certificate & Company Registration Certificate as applicable. Please upload each scanned
certificate in respective folder under ‘Certificate details’ of My Space Documents.
1.07
Payment Term: 100% payment will be made on 30th day of receipt of material at RCF stores
subject to acceptance of material at RCF stores & submission of Security Deposit if applicable.
Please note that RCF will not accept any payment term deviation in your offer (BOQ)
and Evaluation of your offer shall be done considering 30 days payment term only,
however following option can be considered at sole description of RCF after placement of order
(supplier needs to submit request letter separately after receipt of PO for early payment with
deduction of discount as per following options). Advance payment term is not acceptable
and will lead to rejection of offer. Payment for Erection & commissioning job, if
applicable, shall be done as per above payment term only i.e. 30 days after
completion of job.
Early payment with discounting: If supplier need payment before 30 days from the delivery
date, then same can be released with the deduction of early payment discount @12% per
annum i.e. payment on 15th day can be released with deduction of 0.5% early payment discount
on total payable amount (invoice amount). Payment against delivery can be released with the
deduction of 1% early payment discount on total payable amount.
For payments through bank, all bank charges of supplier’s Bank shall be to suppliers
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account, payment term other than 30 days credit shall be released as per above Early payment
discounting provision. e.g. payment against dispatch document through bank shall be released
with 1% discount on total billed amount.
1.08
Bid Validity: The bid should be valid for a period of 90 days from the date of opening of the
tender. Offers with less bid validity shall be rejected outright.
1.09
Taxes & Duties: Bidder should clearly mention all duties & taxes in price bid i.e. in BOQ sheet
only. Your offer should be ‘FOR RCF stores’ basis only. Packing & Forwarding, Excise duty, Sales
tax, Freight & Insurance to be paid by RCF should be clearly mentioned in Price Bid. In case any
taxes, duties are not clearly specified in price bid then it will be presumed that no such tax/levy
is applicable or payable by RCF. Blank field in BOQ (Price Bid) shall be treated as ‘Inclusive’ in
Basic Price of item.
1.10
Liquidated Damages (LD): LD shall be applicable for delayed supplies @ ½ % of total value
of PO per week or part thereof subject to maximum of 5 % of total order value.
1.11
Statutory Variation Clause: Any variation in statutory levies/taxes within the contractual
delivery period shall be to RCF’s account & beyond contractual delivery period, upward variation
shall be to Supplier’s account.
1.12
Benefits to Micro and Small Enterprises:
With reference to the Order of the Ministry of MSME , under the Public Procurement Policy March 2012 ,
Micro and Small Enterprises shall be entitled for benefits, subject to terms and conditions, as under:
a)
Qualifying Criteria for MSEs , SC/ST vendors :
i. MSE bidders must submit registration certificates from any of the following (or any other
following body specified by the Ministry of MSME) :
•
•
•
•
•
•
National Small Industries Corporation (NSIC)
District Industries Centres (DIC)
Coir Board
Khadi and Village Industries Commission(KVIC)
Khadi and Village Industries Board(KVIB)
Directorate of Handicrafts and Handloom
ii. SC/ST owned enterprises ( i.e. SC/ST proprietorship, or holding minimum 51% shares in case of
Partnership/Private Limited Companies) shall additionally submit relevant SC/ST certificates
issued by any of the following:
•
District/Additional District Magistrate /Collector/Deputy Commissioner/ Additional
Deputy Commissioner/Deputy Collector/1st Class Stipendiary Magistrate/Sub-divisional
Magistrate / Taluka Magistrate / Executive Magistrate/ Extra Assistant Commissioner
•
Chief Presidency magistrate /Additional Chief Presidency magistrate /Presidency
magistrate
•
Revenue Officer not below the rank of Tehsildar
•
Sub-divisional Officer of the area where the individual and/or his family normally
resides
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iii. The registration shall be valid as on date of placement of order. A self- attested photocopy of the
relevant certificate shall be submitted as a support document.
iv. The registration must be for the items/category of items /services relevant to the tendered
items/category of items/services.
(b) Purchase Preference for MSE:
In tenders, where the L1 (evaluated price) bidder is a non-MSE, up to 20% of the tendered quantity
shall be allowed to be supplied by participating MSEs provided that the tendered quantity is divisible
into two or more orders and adequate for the purpose; all qualifying bidders have agreed for
acceptance of part-order quantity and participating MSE matches the L1 rate.
A share of 4% out of this 20% shall be allowed to be supplied by participating MSEs owned by
Scheduled Cast/Scheduled Tribe entrepreneurs. In the case of an SC/ST owned MSE failing to
participate in the tender or not meeting the tender requirements, this 4% sub-target shall be met by
other participating MSEs. The above shall be subject to that the participating MSE (including SC/ST)
bidders shall have quoted a price within +15% of the L1 bid price and further that they shall agree to
match their quoted price with the L1 price.
In case that two or more MSEs are within the L1 +15% band, all such MSEs will be offered the
opportunity to match the L1 rate and 20% of the order will be shared equally by them.
Where the MSE is SC/ST owned, they shall be exclusively awarded a share of 4% of the above 20%
in addition to equally sharing the balance 16% with other non-SC/ST MSEs.
In case of more than one SC/ST MSE matching the L1 price, they shall equally share 4% of the order,
and additionally share the balance 16% with other non-SC/ST MSE bidders.
(c) Exemption from Earnest Money Deposit (EMD)/ Tender cost and Security Deposit (SD)
for MSE:
i) Tenders shall be provided free of cost and tender documents are downloadable from the
websites of RCF (http://www.rcfltd.com) and the Central Public Procurement (CPP) Portal
(http://www.eprocure.gov.in/epublish/app) or can be obtained from the Office of Dy. General
Manager (Purchase)/ Dy. General Manager Commercial ).
ii) MSE units qualifying as at (a) above shall be exempt from paying EMD.
iii) Additionally, MSEs registered with NSIC shall be exempt from paying Security Deposit up to the
monetary limit mentioned in the certificate.
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ANNEXURE - I
Process Compliance Form
(Tenderers are required to print this on their company’s letter head and sign, stamp before
uploading in Packet-1 of Part-I bid)
To
M/s. RCF Ltd.
Attention :
Sub: Acceptance to the Process related Terms and Conditions for the e-Tendering
Dear Sir,
This has reference to the Terms & Conditions for e-Tendering mentioned in the
NIT
We hereby confirm the following –
1) The undersigned is authorized representative of the company.
2) We have carefully gone through the NIT, Tender Documents and the Rules governing
the e-tendering as well as this document.
3) We will honor the Bid submitted by us during the e-tendering.
4) We give undertaking that if any mistake occurs while submitting the bid from our side,
we will honor the same.
5) We are aware that if RCF has to carry out e-tender again due to our mistake, RCF has
the right to disqualify us for this tender.
6) We confirm that RCF shall not be liable & responsible in any manner whatsoever for
my/our failure to access & submit offer on the e-tendering site due to loss of internet
connectivity, electricity failure, virus attack, problems with the PC, digital signature
certificate or any other unforeseen circumstances etc. .
With regards
Signature with company seal
Name –
Company / Organization –
Designation within Company / Organization –
E-mail Id:
Tel no:.
Mobile no. :
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ANNEXURE-II
TECHNICAL BID
(Note: Bidder has to confirm their acceptance in given sheet and for technical evaluation, this Annexure
to be submitted in Technical bid (Packet 2 of Part-I) in e-Tender)
NAME OF BIDDER: ………………………………………………………………………………..
Sr
ITEM CODE
1
300064066
2
300064068
3
300064073
4
300064115
5
300064131
6
300064137
7
300064192
8
300064193
9
300064194
10
300064197
11
300064198
12
300064200
13
300064201
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Short Text
STUD WITH TWO NUTS,SIZE:1/2" *45
MM LONG,MATERIAL ASTM A193
GR.B7/A 4 GR.2H
STUD WITH TWO NUTS SIZE:M27 * 170
MM LONG,MATERIAL:ASTM A193
GR.B7/A19 4 GR.2H
STUD WITH TWO NUTS OF MATERIAL
QUALITY ASTM A193
GR.B7/A194,GR.2H,SIZE :5/8"
*150MM LONG
STUD WITH 2 NUTS,SIZE 3/4" X 80
MM LONG,FULL THREADED,MATERIAL
ASTM 193 GR B7/ASTM A 194 GR 2H
STUD WITH TWO NUTS OF IZE 1" X
325 MM LONG.MATERIAL A193 GR B7/
94 GR 2H
STUD WITH TWO NUTS, SIZE 5/8"
*170MM LONG,MOC: A193 GR B7/A194
GR 2H,FULL THREADED
BOLT AND NUT, SIZE: M6*40MM LONG,
MOC: MS BLACK, HEXAGONAL HEAD,
PARTI ALLY THREADED TYPE OF
THREAD IS CONFORMING TO IS-1363
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M-6X50MM LONG
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
-M-8X25MM LONG
BOLT AND NUT BLACK HEXAGONAL
HEAD PARTIALLY THREADED TYPE OF
CONFORMING TO A193 GrB7/A194Gr
2H, SIZE-M-10X25MM LONG
BOLT AND NUT M S BLACK HEXAGONAL
HEAD PARTIALLY THRE ADED TYPE OF
TH READ ISO CONFORMING TO IS1369-1960 SIZE-M-10X40MM LONG
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M-10X65MM LONG
BOLT AND NUT BLACK HEXAGONAL
HEAD FULL THREADED TYPE
CONFIRMING TO ASTM A193 GR
B7/A194 GR2H SIZE-M-12X30 MM
LONG
Qty
U/M
200
NO
Bidder
Confirmation
( Please put ‘√’
in front of
confirmation)
□ Agreed
□ Disagreed
□ Agreed
200
NO
100
NO
200
NO
100
NO
50
NO
50
KG
50
KG
50
KG
50
KG
50
KG
50
KG
50
KG
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
Deviation if Any
14
300064203
15
300064206
16
300064207
17
300064211
18
300064212
19
300064214
20
300064221
21
310020909
22
310020910
23
310020911
24
310020912
25
310020913
26
310020914
27
310020915
28
310020917
29
310020919
30
310020920
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BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M12 X 50 MM LONG
BOLT AND NUT BLACK HEXAGONAL
HEAD PARTIALLY THREADED TYPE
CONFORMING TO ASTM A193 GR
B7/A194 GR2H SIZE-M-16X40MM LONG
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M16 X 50 MM LONG
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M16 X 100 MM LONG
BOLT AND NUT M S BLACK HEXAGONAL
HEAD PARTIALLY THRE ADED TYPE OF
TH READ ISO CONFORMING TO IS1369-1960 SIZE-M-20X50MM LONG
BOLT AND NUT BLACK HEXAGONAL HEAD
PARTIALLY THREADED CONFIRMING TO
ASTM A193 GR B7/A194 GR2H SIZE :
M-20X75MM LONG
STUD WITH TWO NUTS SIZE: 1/2"*90
MM LONG FULLTHREADED, MATERIAL OF
ST. A 193 GRB8/A194GR8
STUD WITH TWO NUTS SIZE 1/2"
*75MM MAT ASTM A193/194 GR B7/2H
STUD FULL WITH TWO NUTS,FULL
THREADED, MATERIAL : ASTM A193
GR.B7/A194 GR 2H,SIZE: 1/2" X90MM
LENGTH
STUD WITH TWO NUTS,SIZE: 1/2" X
100 MM LONG, MOC:ASTM A193
G7/A194 FULL THREADED
STUD WITH TWO NUTS, FULL THREADED
,MATERIAL: ASTM A193 GR B7/A194
GR. 2H, SIZE: 1/2" *120MM LENGTH
STUD WITH TWO NUTS SIZE 5/8" X 75
MM LONG MATERIAL ASTM A193 GR B7
4 GR 2H
STUD WITH TWO NUTS,FULL
THREADED,MATERIAL:ASTM A193 GR
B7/A194 GR 2H,S IZE: 5/8" X90MM
LENGTH
STUD FULL THREAD WITH 2 NUTS 193
B7/2H 5/8" X100MM
STUD FULL THREAD WITH 2 NUTS
MATERIAL-ASTM A193,B7/2H
SIZE:5/8" X120 MM
STUD WITH TWO NUT,FULL
THREADED,MATERIAL:ASTM A193 GR
B7/A194 GR 2H,SI ZE: 3/4" X 90MM
LENGTH
STUD FULL THREAD WITH 2 NUTS
MATERIALS-ASTM A193,B7/2H,SIZE:3/4INCHX 100 MM L
□ Agreed
50
KG
50
KG
50
KG
50
KG
50
KG
50
KG
100
NO
100
NO
100
NO
200
NO
200
NO
100
NO
100
NO
200
NO
200
NO
100
NO
100
NO
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
31
310020922
32
310020925
33
310020926
34
310020928
35
310020931
36
310020932
STUD FULL THREAD WITH 2 NUTS
MATERIALS-ASTM A193,B7/2H, SIZE3/4INCHX1 20 MM L
STUD FULL THREAD WITH 2 NUTS
MATERIALS-ASTM A193,B7/2H,SIZE3/4" X 150 MM LONG
STUD WITH TWO NUTS MATERIAL ASTM
A193 GR B7/GR 2H, SIZE M-20*160MM
STUD WITH 2 NUTS,FULL
THREADED,MATERIAL:ASTM A193 GR
B7/A194 GR 2H,SIZ E:3/4" X 200 MM
LENGTH
STUD WITH TWO NUTS,FULL
THREADED,MATERIAL: ASTM A193 GR
B7/A194 GR 2H, SIZE:7/8" X 120MM
LENGTH
STUD WITH 2 NUTS SIZE 7/8" *130MM
LENGTH ASTM A193/194 B7/2H
STUD WITH TWO NUTS,FULL
THREADED,MATERIAL:ASTM A193 GR
B7/A194 GR 2H,S IZE:7/8" X150MM
LENGTH
STUD WITH TWO NUT,FULL
THREADED,MATERIAL: ASTM A193 GR
B7/A194 GR 2H, SIZE:7/8" X 220 MM
LENGTH
□ Agreed
100
NO
100
NO
100
NO
100
NO
100
NO
100
NO
100
NO
100
NO
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
37
310020934
38
310020937
39
310020946
STUD WITH 2 NUT S SIZE 1" *180MM
LENGTH ASTM A193/194 GR B7/2H
100
NO
40
310020948
STUD WITH TWO NUTS,FULL
THREADED,MATERIAL:ASTM A193 GR
B7/A194 GR 2H, SIZE: 1" X 200MM
LENGTH
100
NO
41
310020949
STUD FULL THREAD WITH 2 NUTS ASTM
A193 B16/2H SIZE-1" X 220 MM LONG
50
NO
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
Deviation to any of the technical condition may lead to rejection of your offer.
SIGNATURE WITH STAMP
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ANNEXURE- III
TERMS & CONDITIONS
(KINDLY FILL THIS SHEET AND SUBMIT IN PACKET-3 OF PART-I)
BIDDER’S NAME: …………………………………………………………………………
NOTE: Please note that any blank field (un-marked) in the preceding confirmation box will be treated as ‘Agreed’
only.
NO
DESCRIPTION
1
LIQUIDATED DAMAGES CLAUSE FOR LATE DELIVERY @ 0.5% PER WEEK
OR PART THEREOF SUBJECT TO MAXIMUM OF 5% OF TOTAL
P.O./CONTRACT VALUE.
2
FIRM PRICE: PRICE SHALL REMAIN FIRM THROUGH OUT CONTRACT
PERIOD
3
STATUTORY VARIATIONS: ALL STATUTORY VARIATIONS DURING
CONTRACT PERIOD SHALL BE TO RCF’s ACCOUNT AND BEYOND CONTRACT
PERIOD TO YOUR ACCOUNT
4
DELIVERY PERIOD: MAXIMUM DELIVERY PERIOD FOR SUPPLY (IN NO. OF
DAYS) AFTER RECEIPT OF ORDER. PREFFERED DELIVERY PERIOD IS – 30
DAYS FROM THE DATE OF PO.
5
WHETHER THE PARTY IS REGISTERED UNDER MICRO/SMALL/MEDIUM
ENTERPRISES ACT 2006 (PLEASE FURNISH THE PROOF)
6
WHETHER THE PROPRITAR OF “MSME” ENTERPRISE IS FROM SC/ST
CATEGORY (PLEASE ATTACH CAST CERTIFICATE ISSUED BY COMPETANT
AUTHORITY)
BIDDER CONFIRMATION
(Please put √ in front of
your confirmation)
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
□ Agreed
□ Disagreed
……..DAYS
Yes
NO
Yes
NO
7
PURCHASE PREFERENCE FOR MSE AS PER CLAUSE NO 1.12 OF
INSTRUCTION FOR BIDDERS
□ Agreed
8
VALIDITY OF OFFER 90 DAYS FROM OPENING BID AS PER NIT
□ Agreed
9
PRICE BASIS FOR THAL AS PER NIT
□ Agreed
Quote for all the items otherwise offer will not be considered. PO shall be
placed on overall lowest basis.
□ Agreed
10
□ Disagreed
□ Disagreed
□ Agreed
11 UNCONDITIONAL ACCEPTANCE OF ALL TERMS AND CONDITIONS OF NIT
□ Disagreed
SIGNATURE WITH STAMP
(Please note if you have ticked agreed in above fields, Deviation stated elsewhere will be summarily ignored)
10 | P a g e
ANNEXURE- IV
Modalities & Special instructions for e-Tendering:
The following steps noted below shall be the general methodology for carrying out the process of
procurement through the route of e-tendering:
1. It is mandatory for tenderer to have a valid digital signature certificate issued by any of the
valid Certifying Authority approved by Government of India for participation in e-Tendering event at
the time of submission of offer. The cost of digital signature will be borne by respective tenderer.
2. Offer against the NIT has to be submitted online on e-Tender website mentioned in the NIT with
valid digital signature certificate. The bidders shall be required to submit their offers in Single Bid
Format (a) ‘Technical & Un-priced Commercial and Price Bid’.
3. Submission of on-line Bids / Offers electronically against E-tendering:
All interested
bidders are requested to register themselves on www.eprocure.gov.in with their digital signature
certificate with the user ID for participation in the tender. Kindly refer bidders manual kit
available on bidders section on above mentioned website for details procedure for bid submission or
Bidders can take help of our Helpdesk Center ( 022-2552 2760) for registration and bid submission
procedures.
4. The Un-priced Technical Bids and Price Bid have to be submitted online only. However, documents
which necessarily have to be submitted in originals like EMD instrument if applicable have to be
submitted offline.
5. It is advised that the bidder uploads small sized documents (preferably up to 5 MB) at a time to
facilitate in easy uploading into e-tendering site. Standard documents required for tenders can be
uploaded in ‘My space’ facility in your account.
6. The Part-1 of the online offer, EMD if applicable, Pre-qualification details & Technical Bid, shall be
opened as per the date and time mentioned in the NIT.
7. The Technical & Un-priced Commercial bids opened shall be scrutinized for technical and commercial
acceptability including the pre-qualification criteria. The offers not fulfilling these criteria as per the
NIT shall be rejected outright.
8. The offer which meets the NIT requirements, technically (including pre-qualification criteria) and
commercially, shall be eligible for further consideration. Before opening of the Price Bids, offers of all
techno-commercially acceptable tenderers shall be at par.
9. Price bids shall be opened of participants who fulfill the pre-qualification criteria and technocommercial requirement of NIT. The offers will be evaluated as per the evaluation procedure given
in BOQ (Price Bid sheet). Please read instructions given below before submission of Price Bid i.e.
BOQ (spread sheet).
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B. INSTRUCTION FOR PRICE BID – (BOQ) SUBMISSION
Please read following instructions before submission of BOQ sheet.
•
Please note that e-procurement system accepts Microsoft Excel 97-2003 format only, any
modification in file format or changing name of file will results into non-acceptance of your offer by
e-Procurement System.
•
You are requested to submit your offer on FOR RCF Stores basis & for payment term 30 days
credit as per NIT. Costs which is payable extra by RCF in addition to Basic price of material should
be clearly mentioned in respective white cells of BOQ sheet, blank fields/cells in BOQ sheets will
be treated as ‘Included in basic rate” of material.
•
Kindly fill data in the fields of ‘BOQ Sheet’ as per following Instruction only:
Bidders Name: Kindly put complete name of bidding firm/company
Basic Price: Kindly put the ‘Basic rate per unit’ e.g. Rs. 500 per Item in white cell in front of
each item you want to quote.
Packing & Forwarding: Kindly quote ‘Packing and forwarding’ charges if payable extra on total
basic rate of each item, please quote in ‘%’ of basic Rate. Example: for 2% P&F charges
enter ‘2’ in the field of P&F charges ( do not enter ‘%’ key in this field). Blank field will be
considered as P & F charges are included in basic rate of item
Excise Duty: Kindly quote ‘Excise Duty’ if payable extra on total basic rate of each item, please
quote Excise duty in ‘%’ inclusive of Education & Higher Education cess e.g. 12.36%. ENTER
12.36 IN THIS FIELD. Excise duty will be applicable on ‘basic rate + Packing & forwarding
charges’. (do not enter ‘%’ key in this field)
VAT: This field is applicable for suppliers supplying material within Maharashtra, kindly put
applicable rate of Maharashtra VAT in front of each item in ‘%’ only e.g. 5% , 12.5% etc.
ENTER 5, 12.5 IN THIS FIELD Please note that RCF considers VAT setoff during evaluation
of your offer. (do not enter ‘%’ key in this field)
CST: This field is applicable for suppliers supplying material from outside Maharashtra against
form-C, kindly put applicable rate of CST against ‘form-C’ in front of each item in % only e.g.
0% , 2% etc. ENTER 0,2 IN THIS FIELD ( do not enter ‘%’ key in this field)
Freight Charges: Please note that supplier will have to deliver the material up to RCF stores (
FOR RCF Stores basis) and all charges including Transportation, loading & unloading of
material shall be to suppliers account. If freight charges are payable extra on Basic rate then
put applicable freight charges as per above in front of each item in ‘%’ only. If material is to
be delivered on ‘to pay’ basis then mention ‘door delivery charges’ including loading &
unloading charges in this field.
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Insurance Charges: If insurance charges are payable extra to you (vendor) by RCF then put
insurance charges in ‘%’ in this filed. If insurance is to RCF’s account then put ‘1’ (one) in
this field. Blank field will be considered as insurance charges are included in basic rate of
item.
•
Please note that lowest bidder (L1) will be decided based on Total Evaluated cost shown in last
column of sheet and total Landed cost is the amount payable to supplier.
•
Please save your BOQ sheet (Price bid) without changing name and format and
upload this completed BOQ sheet in Finance Envelope.
•
For any queries and help please contact RCF Helpdesk Number-022-25522760 or
contacts given on first page of Tender documents.
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