NATION SACCO LTD P.O BOX 22022 – 00400 NAIROBI TEL: 020 3288571 EMAIL: [email protected] Category: ………………………………….. Serial No……………………………………. NATION SACCO SOCIETY LTD MOI AVENUE, CAMBRIAN BUILDING 1st Floor P. O. BOX 22022-00400 TEL: 020 3288565 NAIROBI PREQUALIFICATION OF SUPPLIERS NSS/PRE/1/2015-2016 pg. 1 TABLE OF CONTENTS SECTION A. TENDER NOTICE ...................................................................................................... 3 SECTION B. CONFIDENTIAL BUSINESS QUESTIONNAIRE ......................................................... 4 SECTION C - APPLICATION FORM............................................................................................ 6 SECTION D -STATUS OF COMPLIANCE WITH STATUTORY REQUIREMENTS………………………. 7 SECTION E - FINANCIAL POSITION AND TERMS OF TRADE..................................................... 8 SECTION F - OTHER IMPORTANT PRE-REQUISITES & TERMS ................................................ 9 SECTION G - DOCUMENTS TO ACCOMPANY THE SUBMISSION............................................ 10 pg. 2 SECTION A - TENDER NOTICE PRE-QUALIFICATION OF SUPPLIERS 2015-2016 Nation Sacco Society Ltd invites application for pre-qualification of suppliers of goods and services from interested and eligible vendors for the financial year 2015/16. CATEGORY NO. NSS/01/2015-16 NSS/02/2015-16 NSS/03/2015-16 NSS/04/2015-16 NSS/05/2015-16 NSS /06/2015-16 NSS/07/2015-16 NSS/08/2015-16 NSS/09/2015-16 NSS/10/2015-16 NSS/11/2015-16 NSS/12/2015-16 NSS/13/2015-16 NSS/14/2015-16 NSS/15/2015-16 NSS/16/2015-16 NSS/17/2015-16 NSS/18/2015-16 NSS/19/2015-16 NSS/20/2015-16 NSS/21/2015-16 DESCRIPTION Provision of general printing services. Supply of general office stationery Supply of computer hardware & accessories, copiers, and other office equipment Supply of computer software and licenses Supply of furniture and fittings Supply and design of promotional materials, brochure and related items Provision of cleaning services Provision of website domain hosting Maintenance of copiers, printers and other ICT equipment Provision of photography and video services Provision of sanitary services Provision of events and promotions services Provision of audit and tax services Provision of market intelligence and research Provision of training services & business consultancy services Provision of general repair and maintenance works Provision of legal services Provision of car hire and taxi services Provision of insurance services Provision of debt collection services Provision of valuation services Pre-qualification documents may be obtained from our website www.nationsacco.co.ke Duly completed pre-qualification documents in plain sealed envelopes marked: Category No..…for the supply / provision of…..on the envelope should be addressed to: The Chief Executive Officer, Nation Sacco Society Ltd, P. O. Box 22022-00400, NAIROBI. The prequalification documents should be deposited in a Tender Box in our offices, so as to be received by 31th December 2014, at 05.00p.m. Suppliers and service providers who meet the criteria will be pre-qualified and be invited to bid as required. pg. 3 SECTION B - CONFIDENTIAL BUSINESS QUESTIONNAIRE You are requested to give the particulars indicated in Part I and either Part 2(a), 2(b) or 2(c) whichever applies to your type of business. You are advised that it is a serious offence to give false information on this Form. PART I - GENERAL: Business Name…….…………………….……………………………………………………….………………………. Location of business premises …………………………………………………………….……………………….. Plot No. ..………………………………………………………………………………………………………….………. Street/Road……………………………………………………………………………………………………….……….. Postal Address ……………………………….………………………………………………………….……………….. Telephone Number………………………..………..………………………………………………….……………… Nature of Business .……………………………………………………………………………………………………. Current Trade License No. ………………………………………..Expiry date…………………………………. Maximum value of business which you can handle at any one time: Kshs ……………….….……. Name of your bankers ………………….……………… Branch ……………………….………………………... PART 2 (A) - SOLE PROPRIETORS: Name in full ………………………………………………………………. Age :…………………………………………………………. Nationality …………………………………………………………… Country of origin: …………………………………………. *Citizenship details …..………………………………………………………………………………………………………………….……………………………… pg. 4 PART 2 (B) - PARTNERSHIP: Give details of partners as follows: Name Nationality Citizenship Details Shares 1. 2. 3. 4. 5. 6. PART 2 (C) - REGISTERED COMPANY: Name of the Company……………………………………………………………………………………………………………………. State the nominal and issued capital of the company Nominal Kshs …………………………………………………. Issued Kshs ..…………………………………………………. Give details of all directors as follows: Name, Nationality, Citizenship, Details Shares Name Nationality Citizenship Details Shares 1. 2. 3. 4. 5. 6. Date ……………………………………………………..… Signature of Tenderer …………………………………………………….. * If Kenyan citizen, indicate under “Citizenship Details” whether by Birth, Naturalization or Registration. NB: Failure to fill this Confidential Business Questionnaire will lead to automatic disqualification. pg. 5 SECTION C - APPLICATION FORM REGISTRATION OF SUPPLIERS APPLICATION FORM I/We ………………………………………………………………………..…………………………………….hereby (Name of company/firm) apply for registration as supplier/(s) of ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… Postal Address …………………………………………….. Fax No………………………………………………………………….. Tel. No. ……………………………………………………E-mail Address……………………………................................ Town .…………………………………. Street .…………………………………………..….............................................. Name of Building ……………………………… Floor No. ……………………………….………………………………………… Room/Office No. …………………………………………………………………….……………………………………………………….. Full Name of Applicant ……………………………………………………………………………………………………………………… Other Location of other branches …………………………………………………………………………………….…………………………………………………………………. …………………………………………………………………………………………………………………….……………………………….… …………………………………………………………………………………………………….……………………………………………….… pg. 6 SECTION D -STATUS OF COMPLIANCE WITH STATUTORY REQUIREMENTS 1. State VAT Registration No. …………………………………..……………………………………………………… 2. State PIN No…………………………………………………………………………….……………………………………… (Attach proof of being up-to-date in VAT and Income Tax Return). 3. Other government levies …………………………………………..…………………………………………………. ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… 4. State any technological innovations or specific attributes which distinguishes you from competition………..………………………………………………..……………………………………………………………… ………………………………………………………………………………………..………………………………………………….. 5. State any Quality Assurance Certification e.g. ISO 9000 held by the company …..…………………………………………………………………………….……………………………………………………… …………………………………………………………………………………………………..……………………………………. ………………………………………………………………………………………………………..………………………………. 6. State if the company is a subject of bankruptcy proceedings, in receivership, administrative receivership, or any other form of liquidation as defined by the applicable law …..…………………………………………………………………………………………..……………………………………… ………………………………………………………………………………………………………….……………………………. ……………………………………………………………………………………………………………….………………………. ………………………………………………………………………………………………………….……………………………. 7. Do you have any contingent liabilities arising from tax, court decree or other sources? YES/NO ……………………………………………………………………………………………………………………………. If YES, give reason(s) and sources for the contingent liabilities ……………………………………..…………… pg. 7 SECTION E - FINANCIAL POSITION AND TERMS OF TRADE Assets and Liabilities:1. Total Assets in Kshs……………………………………………………..………………………… 2. Current Assets in Kshs……………………………………………………………………………. 3. Total Liabilities in Kshs……………………………………………………….…………..…….. 4. Net Worth (Total Assets - Total Liabilities) Kshs………………………………………………………………………………………..……….……. 5. Working capital (Total Assets - Net Worth) Kshs……………………………………………………………………………………….………………. Indicate terms of sale/trade:(i) Cash on delivery (ii) Credit period YES/NO, (delete as appropriate). If YES, indicate number of days ………………………………………………………… (iii) Upfront payment/down payment YES/NO, (delete as appropriate). If YES, indicate percentage ……………………………………..……………..………… Referee:Name of company ..………………………………………………………………………………………………………………………………………… Address ..………………………………………………………………………………………………………………….……………………… Name of contact person………………………………………………………………….…………………………………. Signature ………….………………………………………………………………………………………………………………..… Date….…………………………………………………………………………………..…………………………...…….. Company Stamp ...………………………………………………………………………………………………… pg. 8 SECTION F - OTHER IMPORTANT PRE-REQUISITES & TERMS Must be a registered firm in Kenya with a certificate of registration Certificate of Incorporation/Memorandum and Article of Association. (Attach copies) Must provide copy of current relevant trade license. (Attach copy) Proof of attainment of ISO/Kenya Bureau of Standards certification/equivalent certificate will be an added advantage. (Attach copy of proof). ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… Proof of professionalism and accreditation to professional bodies for the last three years. (Attach copies of proof). ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… ..………………………………………………………………………………………………………………………………………… Must confirm that the firm, its servants or agents have not offered and shall not offer inducements to Nation Sacco Society Ltd or its agents. Attach company profile indicating qualification of key personnel. (Attach copies of their certificates) Must have fixed business premises with telephone facilities. Provide list of clients. Past litigation and arbitration incidences encountered by the firms in the last three years, if any, must be enumerated. Tenderer’s premises will be inspected by a team of officers from Nation Sacco to verify the above requirements. Declaration:I/We have completed this form(s) accurately at the time of reply and it is agreed that all responses can be substantiated, if requested to do so. Any inaccuracy in the information filled herein will be used as grounds for removal from or termination of the qualification process. Signed and Sealed: ……………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………………………… For and on behalf of: ……………………………………………………………………………………………………………………………………………………………………………… Position in the Company: ………………………………………………………………………………………………………………………………………………………………………………….… Date: ……………………………………………………………………………………………………………………………………………………………………………… pg. 9 SECTION G - DOCUMENTS TO ACCOMPANY THE SUBMISSION The following documents are mandatory and must accompany the submissions. 1) Certificate of Incorporation / Registration 2) A copy of the Valid Trade License 3) A copy of a valid KRA Tax Compliance Certificate 4) Copy of Audited accounts 5) Letters of recommendation from three (3) of your major clients 6) Certificates from affiliated bodies / association pg. 10