1. business and industrial
2. business operations
3. business plans

“Lights, Camera, Action: Spotlighting the Region’s Best Performances”
Request for Proposal Workbook
R7HSA 2015 Leadership Conference
June 1st – 5th
Doubletree by Hilton Hotel  Overland Park, KS
R7HSA is seeking dynamic, engaging, and knowledgeable presenters for the 2015 Region VII
Leadership Conference. 2015 Annual Leadership Conference will be held June 1st – 5th at the
Doubletree by Hilton Kansas City Hotel located at 10100 College Boulevard Overland Park, KS
66210 (Just off 435 & 69 Hwy South) • 913.451.6100. The 2015 conference theme is: Lights,
Camera, Action! “Spotlighting the Region’s Best Performances”. Please use this guide to plan
your submission. On-Line submission: https://www.surveymonkey.com/s/R7HSA-2015
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
Region VII Head Start Association Request for Proposals (RFP) Submission
Note: R7HSA professional opportunities are planned in alignment with current
Office of Head Start Priorities
For the past fifty years, Head Start and beginning in 1994 Early Head Start have met federal
and state requirements in the delivery of quality services to low-income children and families.
With new changes in Head Start monitoring and the upcoming release of revisions to the Head
Start Program Performance Standards, leadership development continues to be critical for
program success! The annual conference content is designed and developed in partnership
with the Region VII Office of Head Start to support programs in the continuation of delivering
quality services in an ever shifting environment, meet programmatic challenges, and support
program leadership on a professional development continuum.
AUDIENCE
The primary conference audience consists of Head Start/Early Head Start Program Leadership,
including directors, senior level managers and center site managers. Educators and community
partners will also be in attendance. Workshop content and instruction should be geared to a
level that is appropriate for the target audience.
Your presentation’s objective is to enhance the participant’s knowledge and capacity in a
particular area. The presentation should inspire and empower attendees and be based on
relevant information that promotes and challenges attendees to use higher order thinking
skills.
CRITERIA
Proposals are solicited for a variety of workshop presentation formats. Presentations should be
designed to be hands on, interactive, creative, dynamic, and feature best practices in Head
Start. The presentation timeframe will include introductions, presentation material, question
and answer session, and evaluation. Attendees should leave refreshed with specific knowledge
and skills about various aspects of the presentation topic and how it relates to their
work/profession. Presentations should provide attendees with educational value and should
not promote a specific business, product, or service.
Presentation Opportunities: Note: Formats may include lecture format, panel presentation,
roundtable discussions, interactive activities-hand’s on, etc.
Monday, June 1st &
June 2nd (am)
Tuesday, June 2nd
Pre-Track
Poster Session
(see page7 for details)
Workshop Sessions
Post Track
June 3rd & Thursday,
June 4th (am)
Thursday pm, June 4th
and Friday June 5th
All day/partial day (see draft agenda for details)
Immediately following the opening celebration
session which includes Ann Linehan, Acting
Director of the Office of Head Start as a key
presenter)
1.5 hours (90 minutes) or 3 hour (180 minutes)
(limited number available)
Post-Track begins at close of regular conference
and continues as designed
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
Why Present:
The 2015 R7HSA Celebration Conference provides presenters an opportunity to
gain valuable experience, recognition as trainer and a forum to network with up
to 600 participants from across the four-state region.
Considerations:
R7HSA is a not-for profit educational association, and does not award
honorariums for workshop presenters unless otherwise contracted. Presenters
are responsible for their own travel and workshop expenses.
Lead Presenters & Co-presenters receive waived registration for the day (only) of
presentation. Full conference participation requires registration at a reduced
presenter rate for the lead presenter only. Note: Participation at special
conference events offering food and beverage require registration at the reduced
rate regardless of date.
R7HSA events are GREEN! Note: Presentation materials for the annual
conference will be available on flash drives at the time of the event. RFP
applications should include an outline of the proposed session presentation.
Presenters may deem handouts as appropriate, depending on the complexity of
the topic. However, presenters are responsible for providing hard copies of
workshop handouts.
Upon Acceptance: Presenters will be asked to meet all conference deadlines, sign
a copyright release form, photo release form and the R7HSA Presenter Code of
Ethical Conduct.
Selection Criteria: The R7HSA Professional Development Committee serves as the
review panel for all submissions and reserves the right to deny submissions
 Presentations must be relevant to the field
 Presentation descriptions should be in alignment with proposal
submissions and titles should reflect the content of the session
 Support the professional growth of individuals in leadership positions
 Presentations must not promote a product, service, etc.
Submission Deadline: February 28th, 2015. Proposals will be evaluated and
notification of proposal acceptance will be made by Mid-March. All submissions
should be sent electronically to: [email protected] or fax: 816.524.3719.
Submissions are submitted online at: https://www.surveymonkey.com/s/R7HSA-2015
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
2015 Region VII Head Start Conference Submission Information
Use this form/attached survey when planning your submission:
Type of Presentation:
□ Spotlight Program Best Practice Poster
Session (Poster/Walk-About Session-see addendum
for more information)
□ Conference Pre or Post Track
□ General Conference Workshop/Session
□ Panel Presentation
□ Other, i.e., Listening Session: Please use
backside of form to describe
Workshop Delivery Method:
□ Action/Loud □ Traditional Lecture □ Interactive-Table Activities
Title of Presentation/Poster Session: ____________________________________________________
Please indicate if you have presented this information to R7HSA before?  Yes  No
Language of Presentation: ______________________________________________________________
Lead Presenter (contact person - all correspondence pertaining to the conference will be addressed to this
individual)
Name: _________________________________ Title: _________________________________________
Organization: _________________________________________________________________________
Address: ______________________________________________________________________________
City: _____________________________State: ________________________ Zip: __________________
Email: ____________________________Phone: _______________________Fax:______________________
 Please check here if under the Americans with Disabilities Act you require auxiliary aids or services.
(Attach information regarding special services required)
Co-Presenter (limit two co-presenters per session) (Panel Presentations may also submit)
Name: _____________________________________ Title: _______________________________________
Organization: ___________________________________________________________________________
Address: ________________________________________________________________________________
City: _____________________________ State: ________________________Zip: _____________________
Email: ____________________________ Phone: ______________________Fax: _____________________
 Please
check here if any presenter listed requires (ADA) auxiliary aids or services.
Use back side to add additional presenter information & special requests.
AV Equipment: All Breakout Session rooms will include Internet, a Screen and LCD Projector.
Due to expense, Laptop computers will not be provided by R7HSA.
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
Suggested Topics
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Early Head Start and Expansion: Successful Strategies
Training & Technical Assistance Planning: Professional Development at the local level
Growing an Effective Management TEAM
Data Management Planning
Staffing and Supporting a Strong Early Learning Workforce: Organizational Development
Advancements in Technology & Innovation
Building/Sustaining Successful Partnerships
Measuring Teacher/Child Interactions: CLASS™
Establishing a Systematic Approach to Effective Program Management
Coordinating Integrated Services across State Systems
Aligned Monitoring: Ensuring Compliance
Next Generation Leadership/Emerging Leaders
Effectively Serving Diverse Communities
Coaching/Mentoring/Building Capacity
Understanding Developmental Foundations that Lead to School Readiness
Creating an Inclusive Organizational Culture in the Workplace
Target Audience (select all that apply)
____Head Start/Early Head Start Administrators ____Managers ____Coordinators
____ Parent Leaders ____Community Partners ____Other
Skill Level of session: (select one)
 Beginning
 Intermediate/Experienced
 Both
Availability: use column on right of chart (Reference Agenda for times and block information)
Activity
Pre-Track
Date
Monday, June
1st & June 2nd
(am)
Tuesday, June
2nd
Poster Session:
(Page 7 for details)
Workshop Sessions
Post Track:
June 3rd &
Thursday, June
4th (am)
Thursday pm,
June 4th and
Friday June 5th
Information
All day/partial day
Immediately following the
opening celebration session
which includes Ann Linehan,
Acting Director of the Office
of Head Start as a key
presenter) (60 minutes)
1.5 hours (90 minutes) or 3
hour (180 minutes) (limited
number available)
Post-Track begins at close of
regular conference and
continues as designed
Indicate Availability
Indicate length of session:
Repeat Session: (please indicate if you are available to repeat this session presentation)
 No  Yes: If yes, enter availability date and time for repeat session:
________________________________________________________________________________________________
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
Abstract of Presentation/suggested description for the Conference Brochure and marketing materials.
Description/Abstract of your presentation (4-6 sentences). Be specific regarding how the session will
be structured and what resources/materials will be used. (If more space is needed, please use the
reverse side of this form) (R7HSA reserves the right to wordsmith descriptions as applicable)
Please list 2-3 Measureable Outcomes planned for this session and anticipated participant gain:
Additional Information:
Please list Educational Background of each presenter:
Please list Published Work if applicable:
Please submit a brief presenter biographical profile for each presenter listed with your submission. A
photo “head shot” will be requested upon acceptance of proposal. Note: R7HSA reserves the right to use
any part of the materials provided in marketing promotion of the event as well as conference materials.
Please check and initial below confirming understanding of terms of submission to R7HSA by each
presenter listed.
______ I agree to the terms and conditions of Region VII Head Start Association in the use of materials,
bio, pictures, etc. submitted for the 2015 R7HSA Annual Leadership Conference. Note: Accepted
presenters will be issued the R7HSA Presenter Code of Ethical & Professional Conduct.
____________________________________
Signature of Person(s) Submitting Proposal
______________________________________
Title
Date: _______________________________
For additional information, please contact: Region VII Head Start Association
Phone: 816-718-2260 Email: [email protected]
Sponsorship Opportunities also available upon request
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
2015 Leadership Conference Poster Session
(Potential for Interactive Display Session)
Session Length: 60 minute with presentation repeated multiple times during time clock
Audience Size: Conference attendees –flow
Requirements: Provide Poster and Electronic Handout of the content
Poster sessions provide an opportunity for programs to spotlight research projects,
innovative practices, partnerships and local initiatives. The session is an interactive forum
presented throughout the flow of the event. Posters should be designed to be engaging with
visual representation of the topic, including graphics, tables, charts, text and images that
depict the content being presented. Proposals should include an abstract and outline of the
information that will be presented through facilitation and display at the conference. A
maximum of two presenters per poster is recommended. Presenters are asked to remain in
the session for its entirety to answer questions, etc.
Additional outcomes of this event include the stimulation of further discussion relevant to
the topic, facilitate the exchange of ideas and promote networking and collaboration
among colleagues.
Poster presentation handouts should be provided electronically. The information will
provide attendees a visual reference of the poster presentation for future use. Printed
handouts may also be provided to attendees at the expense of the presenting program.
Poster Content Suggested Format:
Poster Title
Authors
Program branded with local Program Logo
Abstract
Introduction
History
Methods
Results/Outcomes
Conclusion
References/Resources
Engaging Visuals for Consideration:
Charts
Graphs
Pictures
Poster Session Submissions will be reviewed by the conference committee using session
acceptance guidelines. More information regarding the poster requirements in
relationship to format and size will be provided at the time of acceptance.
Presenters/Programs will be required to provide R7HSA with a pdf of their posters prior to
the date of the conference in alignment with the presentation materials due date.
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
Panel Sessions
Session Length: 90 minutes
Audience Size: 30 – 120 attendees
Requirements: Provide electronic handouts, send listing of panel to R7HSA and meet all
conference submission deadlines
Panel sessions are often planned to bring together two to four programs who have
participated in OHS initiatives, special grant opportunities, or relevant subject matter.
One to two facilitators is recommended per panel presentation to keep the flow and content
moving as well as touch on important points regarding the topic being presented. These
sessions are intended to engage the audience and provide thought for replicating and
learning from the content presented. Panel sessions should be organized and presented in
an effort to contribute to the overall effort to move professionalism forward across all levels
of program leadership.
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260 Fax: 816-524-3719
Email: [email protected]
2015 R7HSA Leadership Conference (Tentative Schedule)
“Lights, Camera, Action”
Spotlighting the Region’s Best Performances
Monday, June 1st
8:30 am – 5:00 pm
Registration
9:00 am – 11:30 am
11:30 am – 1:00 pm
1:00 pm – 4:00 pm
Tuesday, June 2nd
8:00 am – 5:00 pm
8:30 am – 11:30 am
12:30 pm – 3:30 pm
Pre-Conference Track: (TBD)
3:30 pm – 4:00 pm
4:00 pm – 5:00 pm
Wednesday, June 3rd
Lunch on your own
Pre-Tracks continued
Registration
Pre-Track (3 hour)
Opening Plenary
Session/Celebration Luncheon
Exhibitor Showcase
Walk-About Program
“Spotlight” Poster Sessions
8:00 am – 5:00 pm
Registration
8:30 am – 10:00 pm
10:00 am – 10:30 am
10:30 am – 12:00 pm
Session Block B
12:00 pm – 1:30 pm
1:30 pm – 3:00 pm
3:00 pm – 3:30 pm
3:30 pm – 5:00 pm
5:30 pm – 7:00 pm
Thursday, June 4th
8:00 am – 5:00 pm
8:00 am – 9:30 am
10:00 am – 12:00 pm
1:00 pm – 4:00 pm
Friday, June 5th
8:30 am – 11:30 pm
11:30 am –12:30 pmm
12:30 pm – 3:30 pm
3:30 pm
(Monterey/Seattle Foyer)
Break-Exhibitor
Session Block C
Lunch on Your Own
Session Block D
Exhibitor Event
Monterey/Seattle Ballrooms)
(Monterey/Seattle Foyer)
(Monterey/Seattle Foyer)
(Monterey/Seattle Foyer)
Session Block E
Rally/Silent Auction
Registration
Session Block F
Closing Award Recognition
Brunch/Adjourn
• Post Track Session(s)
• Local Program Tour
Post Track Session (continues)
Networking Lunch
Post Track Session (continues)
Evaluation-Dismiss
(Monterey/Seattle Foyer)
Monterey/Seattle Ballrooms)
2015 R7HSA Leadership Conference (Tentative Schedule)
Session Formats
R7HSA provides several session formats to meet the needs of a wide range of presentation and adult
learning styles. Please review the types of session formats below when considering submitting a
conference proposal. Accepted presentations will be subject to submit materials, etc. according to
conference deadlines.
Session Format
Session Length
Attendee Size
Poster Sessions
60 minutes with
presentation presented
multiple times during
session block
Flow of registered
attendees up to 500+
Pre-Conference Track
Three to Six Hours
30-75 people
Panel Sessions
90 minutes
30-120 people
Workshops
90 minutes or 3 hours
20-75 people
Roundtable Discussions
60 minutes
10 people including
facilitator(s)
Requirements
Provide poster
formatted to meet
conference
requirements and
electronic handout
Provide overview of
session and in-depth
outline
Provide electronic
handouts
Provide overview of
panel presentation,
secure panel and
submit names and
email to conference
contact. Provide an indepth outline
Provide electronic
handouts
Provide overview of
session and in-depth
outline
Provide electronic
handouts
Provide electronic
handouts-designate a
group note taker
Questions regarding logistics, submissions, etc.?
Region VII Head Start Association
233 SW Greenwich Drive, Ste. # 105, Lee’s Summit, MO 64082
Phone: 816-718-2260
Fax: 816-524-3719
Email: [email protected]
2015 Region VII Head Start Annual Leadership Conference Presenter
On­Line 2015 R7HSA Conference Submission Site
R7HSA is seeking dynamic, engaging, and knowledgeable presenters for the 2015 Region VII Leadership Conference. 2015 Annual Leadership Conference will be held June 1st – 5th at the Doubletree by Hilton Kansas City Hotel located at 10100 College Boulevard Overland Park, KS 66210 (Just off 435 & 69 Hwy South) • 913.451.6100. The 2015 conference theme is: Lights, Camera, Action! “Spotlighting the Region’s Best Performances”. Please use the RFP workbook to plan your submission. *1. Lead Presenter First Name
*2. Lead Presenter Last Name
*3. Professional Title
*4. Organization/Company Name
*5. Mailing Address
*6. City
*7. State
*8. Zip Code
*9. Email
*10. Enter Contact Phone Numbers (cell numbers are used on site if needed for presenter
messaging)
Cell
Office
11. Fax Number
*12. Presenter Biography­ Limited To 800 Characters
5
6 2015 Region VII Head Start Annual Leadership Conference Presenter
*13. Highest Degree Completed
(Ex. M.S. in Education, B.A., H.S. Diploma, etc)
14. Publications (if applicable)
5
6 15. Co­Presenter(s) (*No more than two additional presenters per session recommended)
1st Co­Presenter ­ First Name
16. 1st Co­Presenter ­ Last Name
17. 1st Co­Presenter Title:
18. 1st Co­Presenter ­ Organization/Company Name
19. 1st Co­Presenter ­ Email
20. 1st Co­Presenter Contact Phone Numbers (cell numbers are used on site if needed for
presenter messaging)
Cell
Office
21. 1st Co­Presenter Biography­ Limited To 800 Characters
5
6 22. 1st Co­Presenter ­ Highest Degree Completed
(Ex. M.S. in Education, B.A., H.S. Diploma, etc)
23. 2nd Co­Presenter ­ First Name
24. 2nd Co­Presenter ­ Last Name
2015 Region VII Head Start Annual Leadership Conference Presenter
25. 2nd Co­Presenter ­ Title:
26. 2nd Co­Presenter ­ Organization/Company Name
27. 2nd Co­Presenter ­ Email
28. 2nd Co­Presenter Contact Phone Numbers (cell numbers are used on site if needed for
presenter messaging)
Cell
Office
29. 2nd Co­Presenter­Presenter Biography ­ Limited To 800 Characters
5
6 30. 2nd Co­Presenter­Highest Degree Completed
(Ex. M.S. in Education, B.A., H.S. Diploma, etc)
*31. Please indicate type/format of the session submission
c Pre­Track: Monday, June 1st­June 2nd (up to three 3 hour block sessions over two days)
d
e
f
g
c Poster Session: Tuesday, June 2nd (follows the opening celebration session)
d
e
f
g
c General Workshop Session: June 3rd & June 4th
d
e
f
g
c Post Track: Thursday, June 4th & Friday, June 5th (Post­Track begins at close of regular conference)
d
e
f
g
c Panel Presentation (see workbook for description of panel presentations)
d
e
f
g
*32. Please indicate the date of availability to present this session submission (refer to
the agenda in the presenter workbook for more detail)
c Pre­Track: Monday, June 1st, (all­day­two three hour blocks)
d
e
f
g
c Pre­Track: Tuesday, June 2nd, (one three (3) hour am block session)
d
e
f
g
c Poster Session: Tuesday, June 2nd, (one sixty (60) minute session follows the opening celebration luncheon/plenary)
d
e
f
g
c General Workshop Session: June 3rd, (am & pm opportunities)
d
e
f
g
c General Workshop Session: June 4th, (one ninety (90) minute am block)
d
e
f
g
c Post Track: Thursday: June 4th & Friday, June 5th, (Post­Track begins at close of regular conference)
d
e
f
g
2015 Region VII Head Start Annual Leadership Conference Presenter
*33. Please indicate if you have presented this information at the annual R7HSA
Conference in the past
c Yes
d
e
f
g
c No
d
e
f
g
*34. Presentation/Poster Title
Please note the title will be used in the program materials and should be reflective of the
session/poster content
5
6 *35. Presentation Abstract/Description
Provide NO MORE than 4­6 sentences concisely describing your workshop (3rd person
narrative preferred). If you are proposing a workshop in another language, please list the
title, description and all learning objectives in English and the second language. (Note:
R7HSA reserves the right to wordsmith presentations to fit the content provided)
5
6 *36. Target Audience
5
6 *37. Please indicate the language that will be used for the presentation:
c English
d
e
f
g
c Spanish
d
e
f
g
Other (please specify) *38. Session Outcomes
Please list 2 ­ 3 measurable session outcomes and a statement of what the participant will
gain from attending this session:
5
6 2015 Region VII Head Start Annual Leadership Conference Presenter
*39. Please indicate the skill level of this session/workshop
c New Staff: Staff who have been in their current position less than 2 years and are new to Head Start/Early Head Start, or Staff who have d
e
f
g
been in Head Start/Early Head Start for more than 2 years but in their current position for less than 2 years. c Experienced Staff: Staff who have been in their current position for more than 2 years and have at least 2 years experience in Head d
e
f
g
Start/Early Head Start c Both: THINK BEFORE YOU CHOOSE THIS OPTION AS ATTENDEES WILL BE USING THIS TO DECIDE WHICH WORKSHOP TO d
e
f
g
ATTEND *40. Length of Workshop (Refer to agenda in the presenter RFP workbook for detail)
Please mark your length of workshop
c 90 minutes
d
e
f
g
c 3 hours
d
e
f
g
c 60 minutes (Poster Session)
d
e
f
g
c Track Block
d
e
f
g
*41. Indicate if you are available to repeat this session/workshop during the course of the
conference
j Yes
k
l
m
n
j No
k
l
m
n
j Poster Session (n/a)
k
l
m
n
If yes, date of availibility (please specify) *42. Workshop/Session Room Set­Up
In an effort to plan placement of workshop/sessions, please indicate the type of session
below: (also, please note that due to the anticipated number of attendees for this event,
rooms will be set accordingly)
c Action/Loud Workshop: Please note that fewer workshops will be selected for this category.
d
e
f
g
c Traditional Lecture Session/Workshop
d
e
f
g
c Panel Presentation (note details in RFP presenter workbook)
d
e
f
g
c Poster Session (note details in RFP presenter workbook)
d
e
f
g
Comments (please specify) 2015 Region VII Head Start Annual Leadership Conference Presenter
43. Comments or Special Requests
Please indicate any special requests regarding this submission, ADA accommodations,
etc.
5
6 IMPORTANT ­ PLEASE READ You will NOT have access to your submission after you hit DONE. Please print the form above after you fill it in AND BEFORE you hit DONE. Acceptance/Denial will be sent mid­March after panel review. Thank You for your submission.