Face to Face An opportunity for initial contact between church search committees, clergy available for relocation, seminary seniors and/or graduates in the ordination process. ABPS Profiles Required Friday and Saturday February 27 - 28, 2015 Site: Crawfordsville IN First Baptist 1905 Lebanon Road, Crawfordsville, IN 47933 For details about the event, contact Face To Face Team: Indiana / Kentucky: Jim Walter (765) 795-4400 [email protected] Greater Indianapolis: Joan Friesen (317) 484-9327 [email protected] Ohio: Jane Gibbons — (419) 774-9886 [email protected] Michigan: Mary Beth Robertson (517) 332-3594 [email protected] Illinois / Missouri (Great Rivers): Dwight Stinnett (217) 726-7366 [email protected] For registration materials, contact your Area Minister, OR: Face to Face Registrar ABC of Indiana/Kentucky [email protected] 1350 N. Delaware St., Indianapolis, Indiana 46202-2493 Ph (317) 635-3552 FAX (317) 635-3554 or Register Online: f2f-abc.org POLICIES FOR ABC FACE TO FACE PARTICIPANTS All participants will be required to sign a Covenant Non-negotiable for clergy and pastor search committees Registrations (Churches) & Applications (Clergy) will not be processed without a signed covenant. Failure to comply with the terms of the covenant will be grounds for asking a committee or clergy to withdraw from an event. Promise of Confidentiality and Minimum Salary + Housing (See Covenant) Contacts Before Event Churches and clergy agree not to initiate new conversations with participants registered for the upcoming Face to Face. Contacts that began between participants prior to the receipt of the Face to Face registration materials may continue. Inclusive environment for the search and call process Each search committee will be required to interview at least one clergy woman if available. Participants Must Be in Good Standing with ABCUSA Churches must be affiliated with one of the Event’s sponsoring regions. Each clergy must be registered in American Baptist Personnel Services and must be a clergy in good standing with ABCUSA. Senior seminary students and graduates must also be registered with ABPS to participate (contact your region for sponsorship by Executive Minister) Non resident Participation Clergy from outside the participating regions will be allowed to register, as space is available References from the home Region Executive and Area Minister will be required along with the necessary registration material and requirements. Churches from outside the participating regions will NOT be allowed to register. Waiting List A waiting list may be used to assure each clergyperson has at least 5 interviews. Confirmation of standing on registration/wait list will be sent. Resident clergy will be given preference Use of video and audio taping devices in interview sessions is not permitted. Registration Due Dates THE REGISTRATION DEADLINE FOR FACE TO FACE FIRST BAPTIST CHURCH OF CRAWFORDSVILLE, IN Deadlines: Clergy: January 23, 2015 Church Search Committees: January 30, 2015 Register by January 10 and Save Shortly after the registration/application period is closed, the registrar will send a copy of all clergy profiles from the active registration list to all church committees registered and all church information will be sent to all clergy on the active registration list. Once the preference mailing occurs, there will be no refunds for clergy or church that withdraws from the event. With a very short turn around time, clergy and churches may indicate the interviews they prefer to conduct. Preferences you submit assist in scheduling the interviews. These preferences are collated with preferences submitted by clergy. The planning team makes every effort to schedule interviews with your top preferences. However, you are not likely to receive an interview slot with every participant on your preference list. Your schedule will also include clergy who are not on your preference list. (Several churches have called clergy who were not on their preference lists.) You will receive additional information when the preference packets are sent out after the registration/application period has closed. Cancellations accepted and fees returned only to churches who call a pastor or to pastors who receive and accept a call prior to the event. Any other cancellations after the preference mailing will forfeit the registration fee and meal fees. Note to churches: Minimum Compensation: Total of Salary + Housing must be a minimum of $35,000. This does not include ministry expenses (e.g. mileage, continuing education, books) and it does not include benefits of medical insurance, retirement, etc. If your support is less than this, please contact your area minister or member of the Face to Face Team representing your Region. Thank you. Registration (search committees) and Application (clergy) materials may be obtained from: Your Regional Office Your Area / Resource Minister The Face to Face Website: f2f-abc.org Registration / Application may be accomplished by: Mailing / Faxing to the Registrar of the Event, the completed registration materials, or… Completing the registration form online: f2f-abc.org ABC Face To Face February 27 – 28, 2015 Participant Timeline Use the following timeline and checklist to assist you in your preparation for the upcoming Face to Face event. There are two due dates for each participating clergy and search committee: 1. Registration / Application 2. Preferences for Interviews Pre-registration work for churches: • Get authorization from your church for the amounts of your salary package. Your cash salary plus housing amount must be at least $35,000 or this event is not for your church. Benefits and reimbursement of ministry expenses are in addition to this minimum. _____ January 10, 2015 Early Registration Deadline (Clergy & Committees) _____ January 23, 2015 Clergy Application Deadline _____ January 30, 2015 Church Registration Deadline _____ January 30, 2015 Registration Confirmations Sent by Registrar _____ February 6, 2015 Preference Packets Mailed after _____ February 13, 2015 Deadline for indicating number and names of committee members attending _____ February 13, 2015 Preference forms Due _____ February 27 - 28, 2015 Face To Face Event – First Baptist Church of Crawfordsville, IN For registration options (downloads of forms or register online) and information go to f2f-abc.org ABC Face To Face Materials to Bring with you Search Committees – • 8 church profiles for the *Library and 1 profile for each interviewee. • Any community information not included in the profile. • Posters and other display materials for your interview room. (Committees will be assigned a room for the duration of the event.) • DO NOT BRING: Recording Equipment – video cameras and audio recorders are prohibited. Clergy – • 12 ABPS profiles for the *Library and 1 profile to have with you at each interview. • Personal information not on the ABPS profile for the Library. (Clergy have made available tapes and cds/dvds of preaching/interviews) • DO NOT BRING: Recording Equipment – video cameras and audio recorders are prohibited. *The library consists of two sets of folders – one of all participating clergy and one of all participating search committees. These are set up on tables in an accessible part of the site to allow clergy and search committees to browse through materials of those participating in the Event. What Is … Face To Face? Face to Face is a day and a half event which brings clergy, church search committees and seminary seniors / recent graduates in the ordination process together in one location for a series of 45 minute first time interviews. Church search committees are assigned an interviewing space and pastors move from interview to interview per schedule. There are ten interview slots. Interviews are scheduled based on a preference request and matching process prior to the event. Participants are scheduled with churches or clergy who have requested to meet with them and also scheduled with other matches that have been determined by the matching team based on interests, experience, required interview of women candidate, and other background information. The ratio in numbers of clergy to churches also impacts the number of interviews that are possible to schedule for the event. There is a system using a message board whereby clergy and churches may initiate their own interviews with participants. Churches and candidates initiate these. These may be used to meet with someone not already on the schedule of interviews or to conduct a second or follow-up interview at the event. Additional interviews are also possible for clergy with regional staff who are present at the event. Confidentiality is a critical component of Face to Face. To ensure the comfort level of participants, a signed Covenant of Confidentiality is required from each individual and church. Face to Face events provide an important educational opportunity for clergy and churches in addition to being a search and call process. In some instances, a pastor may participate and come away from Face to Face even more committed to his or her present ministry. Confidentiality is a key ingredient to an open, easy exchange between churches and clergy to make an event as effective and instructive as possible. Once the names of the participants are made known to one another, no contact is allowed prior to the event. If there has been contact between a clergy and a church prior to registration, further contact is delayed until the event. Contact between a church and pastor may continue by choice after the event is over. The event includes: • A brief opening worship each day to invite God’s presence into the time together. • A brief orientation to acquaint participants with Face to Face and the local setting. • Training – Clergy and search committees meet in two separate groups to enhance comfort in asking questions prior to interviews. Training may include role-playing, dos and don’ts of interviewing and inappropriate questions for interviews. The training creates a safe environment in which to ask questions and raise concerns about interviewing and being interviewed. American Baptist Churches of Indiana / Kentucky TO: Church Search Committee FROM: Registrar, ABC Face to Face Re: Face to Face Registration Thank you for your interest in the ABC Face to Face 2015, which will be held on February 27 - 28, 2015 at First Baptist Church of Crawdordsville, IN 1905 Lebanon Road, Crawfordsville, IN 47933 Enclosed: Church Information form. Complete this form and return it along with the $100.00 fee ($85 on / before January 10) plus $25 per person for meals (see below) to register your committee for this event. Please use only this information form or the online option ( f2f-abc.org) for registration. Your registration must be received by the Registrar by January 30, 2015. Lunch and dinner will be served at First Baptist Church for all participants on Friday at the cost of $25.00 per person (includes lunch, dinner & snacks). Please send checks in advance from committees for meals for the number attending. Covenant of Confidentiality. Everyone participating in the Face to Face is required to sign a Covenant of Confidentiality in advance of receiving names of other participants. This is critical to the success of the Face to Face experience. All participants must feel they can participate in a climate of trust and openness with those they meet. Information packet. Review all these materials Online: f2f-abc.org Information in Follow up Mailings: Selecting Clergy to meet with: Soon after February 6, 2015, all registered search committees will receive additional information and materials. These include preference forms to select clergy you prefer to interview. Please return these by February 13 by mail or online per included directions. Hotel and travel arrangements. A list of hotels in the area of the Face to Face event Questions? • • Face to Face Registrar 1350 N. Delaware St., Indianapolis, IN 46202-2493 Ph (317) 635-3552 / FAX (317) 635-3554 e-mail: [email protected] Michigan Region - Mary Beth Robertson (517) 332-3594 [email protected] Ohio Region - Jane Gibbons at (419) 774-9886 [email protected] Great Rivers Region (IL & MO) - Dwight Stinnett (217) 726-7366 [email protected] Indiana/Kentucky Region - Jim Walter (765) 720 - 2313 [email protected] Greater Indianapolis Region - Joan Friesen (317) 484-9327 [email protected] Application checks should be made payable to ABC Indiana / Kentucky and mailed to: Face to Face Registrar ABC Indiana/Kentucky 1350 N. Delaware St. Indianapolis, Indiana 46202-2493 Confirmed Clergy Participants’ Application / Meals fees will not be returned after the deadline date due to cancellations unless you accept a call to a church and are no longer in the search process. If registering online, you may use the online credit card payment option, or designate that you will send a check. Registration is considered complete when the check or credit card information is received by Registrar. FACE TO FACE Church Information Form Region: Date: Church Name: F2F Team Member: Church Address: City, State & Zip Code: Chair of Pastoral Search Committee Name: E-mail: Address: Office Phone: Home Phone: Type of Community Choose One City/ Population: Rural: Small Town/ Population: Metro Area/ Population: Church Information Significant Ministries of Your Church: Hopes and Expectations for Your New Pastor: Vision for Ministry for Your Church: Indicate the Theological Stance of Your Congregation Liberal Liberal to Moderate Moderate Moderate to Conservative Conservative Average Worship Attendance Average Worship Attendance: Total Budget: $ Your Church and Stewardship Total ABC Mission Giving: Stewardship Education in the past 3 years? Yes Total Non-ABC Mission Giving: $ No $ If Yes, name of program: Form continues D:\f2fweb\pdfdocs\Feb2015\MSWord\09_ChurchInfoRegForm.docx Describe Position You Area Searching to Fill Please Note: Minimum Compensation (Salary + Housing) must be a minimum of $35,000 plus benefits of retirement, and medical insurance. If your church cannot meet this minimum, this event is not for you. Questions? Please contact your area minister or member of the Face to Face Team representing your Region. Thank you. Full time Position Your Church is Seeking: Pastor Associate Pastor Number of Years Served by Your Last Pastor (don’t include interim): Minister’s Compensation (See examples on following page) $ Cash Salary: Housing (either a. or b.): a. Parsonage Rental Value: $ Parsonage Allowance: $ Utilities Allowance: $ --- OR --$ b. Housing Allowance: Total Compensation (Cash Salary + Total of either a. or b.): $ For churches supplying parsonage: Do you give the minister an equity allowance? Is housing negotiable? Yes Yes No Amount $ No Health Insurance Coverage: Our church provides health insurance coverage for (select one) Pastor, Spouse, and Family Pastor Only None Provided Amount: $__________ Members of Search Committee to Participate At least half of your search committee members need to be participating. List names of those who are planning to come at this time. You may change this list until the date of the Preference Mailing. In consideration for the host church providing the meals, we need a solid number at that time! Search Members to Participate (Print Names requested for your name tags): Chairperson: Secretary: Also Coming: Registration and Meal Fees Search Committee Registration Fee: $ 85 if paid on/before January 10, 2015; $100 thereafter. $ Registration Fee: Number Participating: Total Fees Payable: X $ $25 (Lunch Fee) $ = Total Meal Fees Total Meal Fees + Registration Make check payable to ABC-IN/KY and note Face to Face on the Memo Line Please send payment for Total Fees Payable with this registration form to: To Mail: 1. This Form 2. Check 3. Signed Covenant Jennifer Greene Registrar, Face to Face ABC Indiana / Kentucky 1350 N. Delaware St. Indianapolis, Indiana 46202-2493 D:\f2fweb\pdfdocs\Feb2015\MSWord\09_ChurchInfoRegForm.docx Before registering for this event, have your church approve the sum of what you may offer a candidate! Your church will supply a parsonage (“a” in form on previous page) Cash Salary Base Salary: Housing: $ ________________ Sum of Fair Rental value of parsonage + cash for renter’s insurance and upkeep + utilities Parsonage Allowance: $ ________________ Total of these 2 items must be at least $35,000 by themselves. This does include ministry expenses (e.g. mileage, conference, books). This does not include medical insurance nor does it include retirement. You expect the Pastor to own or rent a home (“b” in form on previous page) Cash Salary $_____________ Housing Allowance: $ ____________ (Cost of house payments or lease + insurance + utilities) Total of these 2 items must be at least $35,000 by themselves. This does include ministry expenses (e.g. mileage, conference, books). This does not include benefits of medical insurance and retirement. You do not have the salary + housing figure “broken down” as the above shows: Your numbers to name the two amounts separately can be negotiated (within IRS guidelines) later. However, Your total amount must be at least $35,000. Benefits must be in addition to this amount, not included in this amount. Utilities Include: Heating / Air, Garbage, Electrical, Cable, Internet, Water/Sewage Benefits (not included in the $35,000 minimum support criteria for participating in Face to Face) Retirement, Medical Insurance, Social Security Offset (as self-employed, pastors pay the full percentage of self-employment/social security taxes; this is equal to the sum of Salary + Housing (including fair rental value of the parsonage) + social security offset + honorariums) Ministry Expenses (dispersed through a “draw account” accountable reimbursement plan: Books, software, journals, conferences, continuing education events (away from church and through the web), travel for church related ministries (e.g. visitation, mission trips, work trips, etc), hospitality tasks, and office expenses (if there is no other line item in the budget for office expenses) D:\f2fweb\pdfdocs\Feb2015\MSWord\09_ChurchInfoRegForm.docx Covenant of Confidentiality & Participation for Church Search Committee Member Please Print Church Name:_____________________________________________________________________________ Church Address (city / State / Zipcode):___________________________________________________________ Committee Member Name:___________________________________________________________________ Chairperson’s Name:_______________________________________________________________________ Chairperson’s Address (city / State / Zipcode):________________________________________________________ Chairperson’s Phone: _______________________Chairperson’s E-mail:____________________________ (Home) ABCUSA Region: Region Executive: Or Area Minister: We agree to the following conditions for participating in the Face to Face event: To support your pastor with at least a minimum compensation of $35,000 (Salary + Housing) plus benefits of retirement & medical insurance; and to reimburse ministry expenses such as mileage, continuing education, books, journals, electronic media. To keep confidential the names and information shared. To abide by all the policies of this event. To not withdraw from the Event once we have received the Preference Packets. We understand that we will forfeit all registration and meal fees should we do so. To be present and on time for all sessions of this event. To make no contact with participating candidates prior to the event. To make no final decisions at this event. Signed: Date: Because the Face to Face is designed to be a first time interview experience, are you currently in conversation or contact with any clergy concerning the position in your church? Yes No If yes, with whom: _____________________________________________________________. (Continue this on back of this form, if necessary. This will assist the Planning Team so they will not assign you an interview with someone you have already met). Your registration must be received by January 30, 2015 ($85 on / before January 10)— return this covenant, the church profile, the church information form and a check for $100.00 for registration plus $25.00 per search committee member for two meals; snacks and photos. You may send one check payable to: ABC Indiana/Kentucky and mail to – Face to Face Registrar 1350 N. Delaware St., Indianapolis, Indiana 46202-2493. (Or, you may register and submit payment (by credit card) at: f2f-abc.org 1. Be warm and friendly. 2. Try several subjects to see which gets the best data. 3. Ask one question at a time. 4. Make your questions clear. 5. Press for clarity and understanding. 6. Put the person at ease. 7. Maintain control of the interview. 8. Participate in the conversation. 9. Give information on your church in writing. 10. Be an objective observer. 11. Take copious notes. 12. Relieve any tension. 13. Allow the person you are interviewing to ask questions. 14. Follow-up with a note expressing appreciation for the interview in two weeks. 1. Ask questions that can be answered “yes” or “no”. 2. Rush into every pause with another question. 3. Fail to take notes. 4. Ask highly personal questions. 5. Show impatience or criticism of answers. 6. Jump to early conclusions. 7. Talk too much. Listen instead. 8. Let your personal attitude show. 9. Express approval or disapproval. 10. Use any electronic recording device. (Taping of interviews is not permitted.) SCHEDULE FOR FACE TO FACE February 27 - 28, 2015 First Baptist Church of Crawfordsville, Indiana FRIDAY, FEBRUARY 27, 2015 Check-in and Light Refreshments 9:00 a.m. — 9:45 a.m. Introductions in Sanctuary 9:45 a.m. — 10:10 a.m. Worship in Sanctuary 10:10 a.m. — 10:30 a.m. Orientation 10:35 a.m. — 11:00 a.m. First Interview 11:15 a.m. — 12:00 p.m. LUNCH 12:00 p.m. — 12:45 p.m. Second Interview 1:00 p.m. — 1:45 p.m. Third Interview 2:00 p.m. — 2:45 p.m. BREAK 2:45 p.m. — 3:15 p.m. Fourth Interview 3:15 p.m. — 4:00 p.m. Fifth Interview 4:15 p.m. — 5:00 p.m. Dinner 5:15 p.m. — 6:00 p.m. Sixth Interview 6:15 p.m. — 7:00 p.m. Vacate Building At 7:30 P.M. SATURDAY, February 28, 2015 Light Refreshments BEFORE 8:30 a.m. Worship – Sanctuary 8:30 a.m. — 8:50 a.m. Seventh Interview 9:00 a.m. — 9:45 a.m. Eighth Interview 10:00 a.m. — 10:45 a.m. BREAK 10:45 a.m. — 11:15 a.m. Ninth Interview 11:15 a.m. — 12:00 p.m. Tenth Interview 12:15 a.m. — 1:00 p.m. Hand in Evaluations 1:00 p.m. – 1:15 p.m. Vacate Building At 1:30 P.M. Thank You for sharing this journey!
© Copyright 2024